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Cyngor Cymuned Cilybebyll Cilybebyll Community Council

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Cyngor Cymuned Cilybebyll Cilybebyll Community Council Cyngor Cymuned Cilybebyll Cilybebyll Community Council Minutes of the Annual Meeting of Council held on Tuesday 03 May 2011 at 7.00pm in the Rhos Community Centre Presiding Councillor G Threlfall Present Councillors A Threlfall A Melen P Richards R Lewis C Richards D Atkins P Vine E Harris G Davies Apologies B Jones A Ames M Spooner 1 DECLARATIONS OF INTEREST There were no declarations of interest. 2 APPOINTMENT OF CHAIRPERSON RESOLVED that Councillor D Atkins be appointed Chairperson for 2011/12. (Councillor D Atkins in the Chair) RESOLVED that Council record its appreciation to Councillor G Threlfall for her service as Chairperson in 2010/11. 3 STANDING ORDERS RESOLVED that the Council’s Standing Orders be adopted without amendment. 4 FINANCIAL REGULATIONS RESOLVED that the Council’s Financial Regulations be adopted without amendment. 5 APPOINTMENT OF VICE-CHAIRPERSON RESOLVED that Councillor A Threlfall be appointed Vice-Chairperson for 2011/12. 6 FINANCE AND DEVELOPMENT COMMITTEE RESOLVED that the Chairperson, Vice-Chairperson, Councillors G Threlfall, B Jones, A Melen, A Ames and G Davies be appointed to the Finance and Development Committee for 2011/12. 7 COMMUNITY CENTRES COMMITTEE RESOLVED that the Community Centres Committee be dispensed with for 2011/12 and that its responsibilities be absorbed by Council. 1 8 RHOS PARK AD-HOC COMMITTEE RESOLVED that the Chairperson, Councillors E Harris, A Ames and R Lewis be appointed to the Rhos Park Ad-hoc Committee for 2011/12. 9 REQUESTS FOR FINANCIAL ASSISTANCE RESOLVED that all requests for financial assistance be considered at the October and April meetings of Council, and that Council’s policy be reaffirmed as per Minute 9 of Council on 04 May 2010. 10 OPEN FORUMS RESOLVED that Council continues to convene two Open Forum meetings during the year, in October and April. 11 AREA COMMITTEE OF ONE VOICE WALES RESOLVED that Council be represented by the Chairperson and the Vice Chairperson. 12 LIAISON COMMITTEE BETWEEN NEATH PORT TALBOT COUNTY BOROUGH COUNCIL AND COMMUNITY COUNCILS RESOLVED that Councillors G Davies and A Threlfall represent Council. 13 MEMBERSHIP OF ORGANISATIONS RESOLVED that the Council’s membership of the Campaign for the Protection of Rural Wales and Neath Port Talbot Council for Voluntary Services be renewed. 14 FINANCIAL STATEMENT The Clerk presented the Council’s Financial Statement for the year ending 31 March 2011. RESOLVED that the statement be approved subject to audit. 15 ANNUAL INVESTMENT STRATEGY 2011/12 The Clerk tabled a draft Strategy. RESOLVED that the Strategy be adopted. 16 RISK ASSESSMENT The Clerk tabled the Risk Assessment adopted by Council (Minute 16, Council 04 May 2010 refers) for Members’ consideration, and drew attention to the risk relating to VAT reimbursement from Her Majesty’s Customs and Revenue. RESOLVED that - the VAT risk be noted and considered by Finance and Development Committee when appropriate a further risk relating to staff perfoormance be drafted by the Clerk, and the Risk Assessment be otherwise adopted. 2 17 CHAIRPERSON’S ALLOWANCE RESOLVED that the Chairperson’s Allowance for 2011/12 be in the sum of £400.00. 18 SIGNING CHEQUES AND FINANCIAL TRANSFERS RESOLVED that current arrangements be endorsed, noting the withdrawal of former Councillor P Thomas from the list, and that three signatories from Councillor P Richards, A Threlfall, B Jones, A Ellison, A Ames, E Harris and/or the Clerk sign cheques and financial transfers. The meeting ended at 7.39 pm. Signed Dated 07 June 2011 3 Cyngor Cymuned Cilybebyll Cilybebyll Community Council Minutes of the Monthly Meeting of Council held on Tuesday 03 May 2011 at 7.40pm in the Rhos Community Centre Presiding Councillor D Atkins Present Councillors A Threlfall A Melen P Richards R Lewis C Richards G Threlfall P Vine E Harris G Davies Apologies B Jones A Ames M Spooner 19 DECLARATIONS OF INTEREST There were no declarations of interest. 20 MINUTES OF THE OPEN FORUM MEETING OF COUNCIL RESOLVED that the Minutes of the Open Forum meeting of Council held on 05 April 2011 be confirmed as a correct record, subject to the withdrawal of Councillor A Melen’s name as she had only attended the Council’s monthly meeting. 21 MINUTES OF THE MONTHLY MEETING OF COUNCIL RESOLVED that the Minutes of the monthly meeting of Council held on 05 April 2011 be confirmed as a correct record. 22 MATTERS ARISING 1. Further to Minute 169 relating to Footpath 22, the Clerk reported on the response from NPT CBC Countryside Team. RESOLVED that the request for a barrier to prevent illegal use of the footpath as a bridleway be agreed, and that the minor encroachment on to Council land be noted. 2. Further to Minute 174 and planning application 10/0218 at Church House Dyffryn Road Alltwen, the Clerk provided the additional information received from NPT CBC Planning, and indicated that a 7 day extension had been granted for comment. RESOLVED that, given the information and in the circumstances, the actions of the Chairperson and the Clerk in agreeing and conveying the Council’s view of no objection to the application be endorsed. 3. Further to Minute 184 relating to an event/publicity for the opening of the Rhos Community Centre Changing Rooms, the Clerk outlined the basis of his discussions with officers at the Welsh Assembly Government. RESOLVED that the clerk liaise with the officers at the appropriate time regarding some low key publicity. 4 23 FINANCIAL TRANSACTIONS RESOLVED that the following accounts be approved for payment – 21 Plaztec Installations Alltwen CC Windows CP 7869.00 Elevation 22-25 ) Staff Wages, Expenses ) 2106.58 26 ) City & County of Swansea Pension Contributions ) 27 ) Prudential Pension Contributions ) 28 Inland Revenue Income Tax and NI 547.15 29 Neath Port Talbot CBC Non Dom Rates Alltwen CC 257.00 30 Neath Port Talbot CBC Non Dom Rates Rhos CC 330.00 31 NPT Shopmobility Donation 150.00 32 Cilybebyll Parish Church Donation 150.00 33 St John’s Church Alltwen Donation 150.00 34 Alltwen PS Garden Donation 150.00 35 PGS Gas Services ACC Boiler Repair 70.00 36 Dwr Cymru Welsh Water ACC Water Charges 112.44 37 Dwr Cymru Welsh Water Rhos CC Water Charges 185.38 38 NPT CBC Photocopying 79.60 39 NPT CBC Trade Refuse Charge Alltwen 149.47 CC 40 NPT CBC Trade Refuse Charge Rhos 149.47 CC RESOLVED that the following receipts be noted – 1 Alltwen CC April Income 132.00 2 Rhos CC April Income 88.50 3 Welsh Assembly WV Grant Payment No 3 4500.00 Government Alltwen CC Resolved that the sum of £12,500.00 be transferred from the Council’s Business Account to its Current Account. 24 PLANNING APPLICATIONS RESOLVED that additional Information is requested regarding the following application for the reasons indicated - 10/0839 Detached Dwellings Land at Penygraig Road Alltwen Council is concerned that the height of the two dwellings, when viewed from Alltwen Hill and from lower parts of the village, may be overpowering, particularly as they are 3 storey properties with gables facing Alltwen. Further information is requested to show how the dwellings will “sit” within the topography and how the levels compare with adjacent properties in the immediate vicinity, and if necessary, the applicant be requested to provide accurate and verifiable information of this nature if it is not currently available. 5 RESOLVED that observations expressing the Council’s serious concerns are offered in respect of the following application, notwithstanding that it has been withdrawn, as the Council believes that filling the Quarry would be inappropriate given its revegetated state. Further RESOLVED that Council’s particular concern is expressed that it was not consulted on the application, and requests a full explanation as to why this was the case - 11/0187 Variation to Condition Alltwen Quarry Alltwen RESOLVED that no objection be made to the following application subject to the views of the NPT CBC arboricultural officer – 11/0216 TPO Works 66 Waun Daniel Rhos RESOLVED that an objection be made to the following application for the reasons indicated - 11/0243 Anemometry Mast Land SE of Ynysygeinon Farm Ystalyfera Council is aware that such an application is a likely precursor to a windfarm application and believes that such a location would be inappropriate in the landscape of the Swansea Valley. It believes, therefore, that it is inappropriate to support the gathering of data when the principle of wind energy at this location is unacceptable, and on that basis objects to the proposed anemometry mast. (Notwithstanding that a declaration of interest was unnecessary, the Clerk asked Members to note that a Director of the applicant company in respect of the above application was known to him in a personal capacity) RESOLVED that no objection be made to the following applications – 11/0248 Extension 12 New Road Gellinudd 11/0313 Extension 89 Brynmorgrug Alltwen 25 MAINTENANCE RESOLVED that the Clerk’s report be noted. 26 COMMUNITY CENTRE MANAGEMENT Following reports from the Clerk, RESOLVED - 1. That the Council’s proposed increase in hire charges (Minute 109, Finance and Development Committee, 23 November 2010, endorsed by Minute 121, Council 12 December 2010) be applied from 01 September 2011. 2. That the repairs to leaks at Alltwen CC and Rhos CC be undertaken by the contractor who recently worked at Rhos CC and that the Chairperson and Clerk be authorised to agree prices respectively. 6 3. That the Clerk engage with the same contractor to secure a price for annual maintenance of the Council’s heating and water heating appliances at all buildings, and to review the heating sensors at Alltwen CC. 4.
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