Instructions for Labels in LibreOffice (not from database)

• Open new document • From FILE / NEW / LABELS • On the LABELS TAB, select BRAND AVERY Letter Size • From TYPE choose Avery Label # (5160 Address or select other choice) • From FORMAT TAB see bug report • From the OPTIONS TAB, ensure SYNCHRONIZE CONTENTS is tagged • Select NEW DOCUMENT—a Synchronize Contents or Synchronize Labels box will appear on the top right of your screen • Type the first label the way you want them all to appear** SEE BELOW for specifics on indenting • When Formatting is complete SYNCHRONIZE LABELS • From FILE, choose PRINT

Mail Merge Labels for LibreOffice

Note: This process involves 4 saved files...CSV, ODS, ODB, ODT. To reduce confusion and ease cleanup Save FILES at all steps to your DESKTOP. Producing CSV File, sorting Spreadsheet, and Saving as spreadsheet file • In MyEd BC, create an appopriate Field Set and generate a CSV report • Open LibreOffice • FILE > OPEN > BROWSE to your extracted .csv file • Open file • At the TEXT IMPORT window, select OK (Commas selected, spaces not selected) • Sort data now if desired • From FILE select SAVE AS • + File Type (save as type .ods)

To Make the Data Source (Spreadsheet Instructions) • Open LibreOffice if not open • Choose File > New > Database. • Select CONNECT TO AN EXISTING DATABASE • Change “JDBC” to “Spreadsheet” • NEXT. • BROWSE for “Spreadsheet”.ODS • NEXT • DESELECT “Open the database for editing” • FINISH • Name and SAVE your Data Source “New Database” (this will save as New Database.ODB)

Removing Old DATABASES TOOLS > OPTIONS > + LibreOffice Base > Click on + sign Click on Database Click on each Database > DELETE > OK

Database files you have created will need to be deleted as well. Saving them to your DESKTOP makes this job easier. Creating the Labels • Open LibreOffice if not open

• Choose File > New > Labels.

• DATABASE Dropdown: Select saved database file ie New Database

• TABLE Dropdown: Select Sheet1

[You may need to remove old Fields!!]

• DATABASE FIELD Dropdown:

• Choose field and click the arrow to insert each field in the Label text field. Worry about format spaces returns later.

• BRAND dropdown: select Avery Letter Size

• TYPE dropdown: Select the type of label you are using.

• ! OPTIONS tab: Select Synchronize contents.

• Click the New Document

• Format the top left label: • Add Spaces and Hard Returns • Indenting Contents • Click in top left label • CTRL + A (select all) • FORMAT > PARAGRAPH • INDENTS AND SPACING > INDENT > FIRST LINE > 0.4 -0.5 cm > OK • Add a hard return to top of label and format to size 6

• SYNCHRONIZE LABELS

PRINTING • Choose FILE > PRINT • Click YES “Your document contains address fields. Do you want to print a Form Letter?” • Output > file (This option will allow you to preview before printing.) • SELECT Save as single document • OK • Open Saved file • FILE > PRINT