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Using PetLink’s Mass Import Feature Instructions for Professionals (Shelters, Rescues and Humane Societies)

Overview

PetLink offers Mass Import of multiple prepaid microchip registrations and transfers of ownership for Animal Professionals, so that you can upload data in bulk, saving valuable time entering individual records.

PetLink’s Mass Import is based on a simple, easy to use Microsoft Excel spreadsheet template, where owner and pet data are input into one document, which then can be uploaded into PetLink directly at one time. Mass Import enables immediate registration, and eliminates the need for individual registration and transfer of ownership forms that have to be mailed or faxed to PetLink.

Mass Import also helps ensure that pet owner contact data Guardian: remains in secure hands. We are committed to our customers’ Linking You, Your Clients and privacy; Mass Import creates an efficient and effective means to complete registration or transfer of ownership quickly By using PetLink’s Mass Import feature, your facility will and ensures that the privacy of both you and your clients is automatically be listed as “guardian” for every pet registered - protected. Your facility will receive a confirmation report and something that a pet owner or adopter cannot edit. This adds your each individual pet owner will receive a PetLink welcome email facility as a permanent contact in case the pet is ever found far following a successful import. from home but its family cannot be reached. It helps ensure that you can remain involved in the pet’s care and in making decisions In order to use Mass Import, your facility needs to have a valid, on how it is to be treated and possibly rehomed if that animal is free, Animal Professional account with PetLink. Once your ever unfortunately surrendered again. account is created, you can access the Mass Import template and instructions for completing a data upload by clicking on the Mass Import link in the left navigation menu in PetLink. If you have questions or need assistance at any time, contact us at [email protected]. We’ll get back to you within one business day – usually less!

www.petlink.net [email protected] www.datamars.com [email protected] Creating a petlink account for • The Mass Import file must be either a Microsoft Excel (.xls) your facility or Comma Separated Values (.csv) file. • Open the template. You will notice that it contains several You can easily create a PetLink account for your facility. It takes column headings. It is very important not to alter these only a minute or two, and it’s free! Once complete, you’ll be column headings in any way. able to use not only the Mass Import feature highlighted here, • Make sure you do a “Save As” for each version of the Mass but also the many other features and benefits of PetLink. Import template. Please use the following naming scheme, We encourage you to check out the resources that will and rename a new version for each new import: be available to you and to your clients through PetLink!

ShelterName_dd_mm_yyyy.xls

• We recommend that you keep each version on file for at least 3 months; be sure not to overwrite an existing file after you complete a Mass Import until you receive an email confirmation from PetLink that your import was successful.

Step 2: Managing the Template

• Open the Mass Import template that you saved on your computer’s desktop.

• The Mass Import file must be either a Microsoft Excel (.xls) or Comma Separated Values (.csv) file.

• Remember not to alter these column headings in any way.

• Column headers that appear in bold are mandatory fields, 1. Visit www.petlink.net (that’s .net, not .com!) meaning they must be completed for each pet in order for the mass import to be successful. 2. Click “Register Shelter” • We encourage you to complete the non-mandatory fields as 3. Fill out the information requested well; the more information we have in PetLink, the greater the 4. You will receive an email confirmation when your facility’s likelihood that we will be able to reunify that pet to its family PetLink account is live if it’s ever lost.

• Transaction Type: It’s that easy! · Select “N” for a new registration, or “T” if you are transferring How to use mass import ownership. NOTE: If you are transferring ownership, it is important that a new email address (used as the new owner’s Step 1: Create and Save Your Mass Import File PetLink login) be assigned to each transfer. Email addresses previously assigned to PetLink accounts will result in errors. • Download the Mass Import template (.xls file) by logging in to If the new owner has an existing PetLink account, please www.petlink.net and clicking on Mass Import on the gray bar contact [email protected]. in the left-hand navigation menu and saving it to your • Microchip ID: The system will only access pre-paid Microfindr, computer’s desktop. Datamars or Bayer resQ 15-digit numeric microchip codes.

• Breed: See the following pages for lists of suitable breeds.

MASS IMPORT INSTRUCTIONS FOR ANIMAL PROFESSIONALS – Working with the template page 2 • For pet owners who do not have an email address: · PetLink uses the owner’s email address not only as a means of contact, but the email address also becomes the owner’s login name. If the owner does not have an email address, or if the email address is unknown, please use the following temporary address:

10digitphone#@petlink.tmp for example, [email protected]

See how we made a temporary email address out of the phone number 800-123-4567?

• Password: a password must be entered for each record; we recommend setting a standard password for your facility (i.e.: • Once you’re logged in, click on the Mass Import link Clinic1) that is used for all records; this can then be given to all owners, who can then set personal passwords at a later time. • Browse to the file location on your computer’s desktop

• Don’t forget that each user must SAVE every time they • Click the red Submit button – You’re almost finished! enter a record to the template! • Check that you receive a confirmation report email from • Decide how many records you will collect before completing [email protected] to ensure that your Mass Import was a mass upload of your data. Perhaps your facility will complete successful; the email will have your template’s file name an import once per day, maybe once per week – or every time in the subject line. If there were any errors, you will need you collect information on 20 pets – you can decide what will to correct those records and resubmit just those with a work best for you. new Mass Import.

• Make sure everyone who has access to this file is aware of the necessary settings, where the file is to be saved, as WASN’T THAT EASY? appropriate. Make sure the team knows who is responsible for completing the Mass Upload and for verifying the confirmation. It’s really not hard once you get the hang of it!

• Here is an example of what your completed template should If you have any questions, or need assistance, please email look like: us at [email protected].

Step 3: Completing a Mass Import

• Verify that your template is complete and correct with all the required information, and that it has been saved with the appropriate file name for upload.

• Go to www.petlink.net

• Log in using your practice’s account login name and password

MASS IMPORT INSTRUCTIONS FOR ANIMAL PROFESSIONALS – Working with the template page 3 Canine Breeds

The following is the list of the most common breeds; PetLink accepts AKC-recognized breeds. You may also list “Other” and include a description for of mixed breed or of unknown origin.

Affenpinscher Bahamian Potcake Dog/Royal -A-Ranian (Bichon Germain Afghan Potcake Frise/Pomeranian) Braques Francais/French Afghan Shepherd Bakharwal Dog Bich-Poo/Bichapoo/Poochon (/ Mix) Brazilian Dogo Biewer Basque Bird Dog Briquet Vendeen Basque Shepherd Dog Biscotti (Bichon Frise/Scottie) Inu Bassador (/ Black and Tan Alano Espanol Labrador) Black Forest Hound Bruno De Jura Alapaha Blueblood Basset Artesien Normand Brussels Griffon Alaskan Basset Bleu de Gasgogne Blackmouth Bucovina Shepherd Basset Fauve De Bretagne Bleu de Gascogne (Grand, Bugg (/) Basset Griffon Vendeen Petit) Alpine Dachsbracke (Grand Petit) Bulldog Alpine Spaniel Basset Hound Blue Lacy American Akita Bassetoodle (Basset Hound/ Blue Paul Terrier Poodle) Cairn Terrier Coonhound Batard Cairnoodle (Cairn Terrier/ Bogle (/) Poodle Mix) American Beabull (Beagle/Bulldog) Boglen Terrier American Hairless Terrier Beagapoo/Poogle (Beagle/ Canaan Dog American Hunt Terrier Poodle) Canadian (Eskimo) Dog American Pit Bull Terrier Beagle Borador (Border / American Staffordshire Terrier Beagledor (Beagle/Labrador Labrador ) Cao da Serra De Aires Retriever) Cão de Castro Laboreiro/ American Wirehaired Beagle- Portuguese Cattle Dog Anatolian Shepherd Beaglier (Beagle/Cavalier King Bordoodle (Border Colllie/ Cao de Fila Miguel Andalusian Hound Charles Spaniel) Poodle) Cardigan Anglo-Français de Petite Carlin Vénerie Bosnian Coarse-haired Appalachian Hound Carpathian Shepherd Appalachian Turkey Dog Belgian Groenendael Boston Spaniel Catahoula Bulldog Appenzeller Mountain Dog Belgian Laekenois Boston Terrier Catahoula Hound Argentino Dogo Belgian Malinois Catahoula Dog Ariege Pointer Belgian Sheepdog Belgian Tervuren Boxador (Boxer/Labrador Caucasian Shepherd/ Artois Hound Bergamasco Retriever) Caucasian Ovcharka Aussiedoodle (Australian Berger Blanc Suisse Boxer Cava Tzu (Cavalier King Shepherd/Poodle) Boxerdoodle Charles Spaniel/) /Red Bermedane (Bermese Boxweiler (Boxer/) Cavachon (Cavalier King Heeler/Blue Heeler Mountain Dog/) Charles Spaniel/Bichon Frise) Bermedoodle (Bernese Cavalier Australian Mountain Dog/Poodle) Braque d’Ariège/Ariege Cavamalt (Cavalier King Bernefie (Bernese Mountain Pointer Charles Spaniel/Maltese) Dog/Newfoundland) Braque d’Auvergne/Auvergne Cavamaltipoo (Cavalier King Bernese Hound/Laufhund Pointer Charles Spaniel/Maltese/ / Poodle) Avon Terrier Bichomo (Bichon Frise/ Bourbonnais Pointing Dog Cavanese (Cavalier King Anmerican Eskimo) Braque Dupuy/Dupuy Pointer Charles Spaniel/Havanese) Bagle (Basset Hound/Beagle) Bichon Frise Braque St. Germain/St. Cavapom (Cavalier King

MASS IMPORT INSTRUCTIONS FOR BREEDERS – Canine breeds page 4 Canine Breeds (continued)

Charles Spaniel/Pomeranian) Cavalier King Charles) East Siberian Cavapoo (Cavalier King Cock-a-Poo English Bulldog German Charles Spaniel/Poodle) Cockapoo (/ German Wirehaired Pointer/ Cavatzu (Cavalier King Poodle) English Coonhound Deutsch Drahthaar Charles Spaniel/Shih Tzu) Cocker Spaniel Cavoodle/Cavadoodle Cockinese (cocker spaniel- English Goberian (/ (Cavalier King Charles ) English ) Spaniel/Miniature Poodle) Collie Golden Retriever Central Asian Shepherd/ Colorado Mountain Dog English Toy Spaniel Goldendoodle Central Asian Ovcharka Comfort Retriever English Toy Terrier Coonhound / Grand-Anglo Francais Corgador (Corgi/Labrador) Sennenhund Great Dane Chart Polski Corgi Epagneul Blue de Picardie Great Pyratolian Corgipoo (Corgi/Poodle) Eskipoo (American Eskimo/ Great Chessadoodle (Chesapeake Corgle (Corgi/Beagle) Poodle) Greek Harehound Bay Retiever/Poodle) Eskland Chessador (Chesapeake Bay Coton Madagascar Greyhound Retiever/) CotonPoo (Coton De Tulear/ Griffon Bleu de Gascogne Chien Francais Blanc et Noir Poodle) Ewokian (Havanese/ Chien Francais Blanc et Pomeranian) Griffon Fauve de Bretagne Orange Curly-Coated Retriever Fauve De Bretagne /Mountain Feist Griffonshire (Brussels Griffon/ Chilean Terrier Dakota Sport Retriever Yorkie) Chin Poo (/ Dalmatian Guam Boonie Dog Poodle) Dameranian (Dachshund/ Hamilton Hound/ Chineranian (Japanese Chin/ Pomeranian) Hamiltonstövare Pomeranian) Hanover Hound/Hanoverian Chinese Congqing Daniff (Great Dane/Mastiff) Flat-Coated Retriever Schweisshund Chinese Crested (Hairless Danish Broholmer Formosan Mountain Dog Harrier and Powderpuff) Danish Sweedish Farmdog (Taiwanese Dog or Takasago Havachon (Havanese/Bichon Chinese Foo Dog Decker Terrier/Decker Rat Dog) Frise) Chinese Shar-Pei Terrier Fourche Terrier (Westie/ Havanese Deerhound/Scottish Yorkie) Havapoo (Havanese/Poodle) Chion (Papillon/Chihuahua) Deerhound Havashire (Havanese/Yorkie) Chipin (Chihuahua/MinPin) Deutsche Bracke Foxhound Hellenic Hound Chipom/Pomchi (Chihuahua/ Deutscher Wachtelhund French Brittany Pomeranian) French Mastiff Holland Shepherd Chipoodle/Choodle Doberdoodle/Doodleman (Chihuahua/Poodle) Pinscher (Doberman Frenchie/ Husky Chiweenie (Chihuahua/ Pinscher/Poodle) Frenchton (Boston Terrier/ Dachshund) Doberman Pinscher French Bulldog) Iceland Sheepdog Chorkie/Chorky (Chihuahua/ Frengle (French Bulldog/ Indian Pariah Dog Mix) Beagle) Indian Spitz Dorkie (Dachshund/Yorkie) Frug (French Bulldog/Pug) Irish Red Setter Chowbrador (Chow Chow/ Doxiepoo (Dachshund/ Galgo Español/Spanish Labrador Retriever) Poodle) Greyhound Chug (Chihuahua/Pug) Drentse Partridge Dog Cirneco dellEtna German Hunt Terrier Irish White Setter Cockachon (Cocker Spaniel/ Dutch Sheepdog Dog Istrian Hound Bichon Frise) German Shorthaired Pointer/ Cockalier (Cocker Spaniel/ Deutsch Kurzhaar Italian Spinoni

MASS IMPORT INSTRUCTIONS FOR BREEDERS – Canine Breeds page 5 Canine Breeds (continued) Ja-Chon (Japenese Chin/ LHAFFON (Brussels Griffon/ Native American Indian Dog Picardy Shepherd Bichon Frise) ) Lhasa Apso New Guinea Singing Dog Pinny-Poo (Miniature Jack-A-Bee (Jack Russell/ Lhasalier (Lhasa Apso/ Newfoundland Pinscher/Poodle) Beagle) Cavalier King Charles Spaniel) Newfypoo/Newdle Pit Bull Terrier Jack-A-Poo (Jack Russell/ Lhasa-Poo (Lhasa Apso/ (Newfoundland/Poodle) Poodle) Poodle Mix) Norfolk Spaniel Podengo Canario Jaemthund/Swedish Lhasapoo (Lhasa Apso/ Podengo Pequeno Elkhound Poodle) Poievin /German Hunt Llewellin Setter North American Miniature Pointer Terrier Lowchen Australian Shepherd Pointers Japanese Chin Northwest Farm Terrier Magyar Agar Majorca Shepherd Polish Dog Jindo Malchi (Maltese/Chihuahua) Jug (Jack Russell/Pug Mix) Malshi/Malti Tzu (Maltese/ Polish Tatra Sheepdog Kai Dog Shih Tzu) Nova Scotia Duck Tolling Polski Owczarek Nizinny Kangal Dog Maltese Retriever Pomapoo/Pompoo Maltichon (Maltese/Bichon Ogar Polski (Pomeraninan/Poodle Mix) Karelo-Finnish Laika Frise) Old Danish Pointer Pomeranian (Krasky Maltipom/Pomanese Mastiff Pom-Shi/Pom-Tzu Ovcar) (Maltese/Pomeranian) (Pomeranian/Shih Tzu) Maltipoo (Maltese/Poodle) Olde Boston Bulldogge Pont Audemer Spaniel Kelpie Poodle - Giant Maremma Sheepdog/Cane Ori Pei (Pug/) Poodle - Miniature King Shepherd da pastore Maremmano- Poodle - Standard Kirhiz Abruzzese Owczarek Podhalanski Poodle - Toy Mastador (Mastiff/Labrador Pandikona Retriever) Papillon Portuguese Mastiff Papipoo (Papillon/Poodle) Portuguese Wirehaired Kromfohrlander Mauzer (Maltese/) Papitese (Pappillon/Maltese) Podengo Medio Kumaon Mastiff McNab (Shepherd, Posavac Hound Sheepdog, Border Collie or (Fell) Prague Ratter/Pražský Kyi-Leo ) Peagle/Beaganese Krysarík La Pom (Lhasa Apso/ Middle Asian Ovtcharka (Pekingese/Beagle) Pomeranian) Mi-Ki Peekapoo (Pekingese/ Pressa Mallorquin Labernese (Labrador Miniature American Shepherd Poodle) Retriever/Bernese Mountain Miniature Australian Shepherd Pekingese Pug Dog) Pugabull (Pug/Bulldog) Labradane (Labrador/Great Min-Pin/ Perdigueiro Portugueso Pugalier (Pug/Cavalier King Dane) Mixed Breed () Charles Spaniel) Labradoodle Morkie/Malkie (Yorkshire Perro De Agua Español Pugapoo (Pug/Poodle) Labrador Retriever Terrier/Maltese) Peruvian Inca Orchid Puggle (Pug/Beagle) La-Chon (Lhasa Apso/Bichon Morkipoo (Yorkshire Terrier/ Petit Basset Griffon Vendeen Puginese (Pug/Maltese) Frise) Maltese/Poodle) Puli Moscow Longhaired Toy Petite Goldendoodle Pumi Terrier Petite Labradoodle Pyrador (Great Pyrenees/ Phalène/ Dog/ Labrador) Lancashire Heeler Continental Toy Spaniel Landseer Munsterlander - Large Pyrenean Shepherd Munsterlander - Small Phu Quoc Ridgeback/ Mutt Vietnamese Ridgeback

MASS IMPORT INSTRUCTIONS FOR BREEDERS – Canine Breeds page 6 Canine Breeds (continued) Ratonero Bodeguero Andaluz Spaniel - King Charles Valley Bulldog Sennenhund Verelade Redtick Coonhound Setter - English Spanish Waterdog Renascence Bulldogge Sheepadoodle (Old English Volpino Sheepdog/Poodle) Springer Spaniel Wachtelhund Rottweiler Shepadoodle (German Springerdoodle (English Water Spaniel Shepherd/Poodle) Springer Spaniel/Poodle) Russian European Liaka (Sheltie) Welsh Corgi (Cardigan) Russian Spaniel Staffordshire Bull Terrier Welsh Corgi (Pembroke) Russian Toy Terrier ShiChi (Shih-Tzu/Chihuahua) Styrian Mountain Hound Welsh Sheepdog Russian Tsvetnaya Bolonka Shichon/Zuchon/Teddy Bear Russian Tsvetnaya Bolonka (Shih Tzu/Bichon Frise) Sabueso Español Shiffon (Shih-Tzu/Brussels Swiss Hound West Highland White Terrier Saint Berdoodle (Saint Griffon) / Westie-Poo (West Highland Bernard/Poodle) Shih Tzu Sennenhund Terrier/Poodle) Saint Bernard Shih-Poo (Shih Tzu/Poodle) Tamaskan Dog Wheaten Terrier Saint Bernewfie (St. Bernard/ Shikoku Teacup Yorkie Newfoundland) Shiloh Shepherd /White Saint Dane (St. Bernard/ Shiranian (Shih-Tzu/ German Shepherd Great Dane) Pomeranian) Tennessee Treeing Whoodle (Wheaten Terrier/ Saint-Usuge Spaniel Shorgie (Shih Tzu/Corgi Mix) Terrier Brasileiro Poodle) Shorkie (Shih Tzu/Yorkshire Terripoo (Toy Rat Terrier/Toy Wire Hair Fox Terrier Samoyed Terrier) Poodle) Wirehaired Pointing Griffon Sarplaninac Sibercaan Texas Blue Lacy Wolfdog/Czechoslovakian Schiller Hound Siberian Husky Thai Bangkaew Wolfdog Xoloitzcuintli (Standard-Toy) Schnauzer - Giant Silky Terrier Tibetan Kyi-Apso Yochon/Borkie (Yorkie/ Schnauzer - Miniature Bichon Frise) Schnauzer - Standard Yoranian/Yorkipom (Yorkie/ Schnoodle (Schnauzer/ Slovakian Hound/Slovenský Pomeranian) Poodle Mix) kopov Inu Yorkinese (Yorkie/Pekingese) Schnorkie (Miniature Slovensky Cuvac Toy Australian Shepherd Yorkipoo (Yorkie/Poodle) Schnauzer/Yorkie) Yorkshire Terrier Scoland Terrier (Scottish Snorkie (Mini Schnauzer/ Yugoslavian Hound Terrier/Westland High Terrier) Yorkshire Terrier) South Russian Ovtcharka /Scottie South Russian Steppe Hound Trigg Hound Spaniel - Cocker Tyrolean Hound

MASS IMPORT INSTRUCTIONS FOR BREEDERS – Canine Breeds page 7 Feline Breeds

The following is the list of the most common breeds; PetLink accepts CFA-recognized breeds. You may also list “Other” and include a description for of mixed breed or of unknown origin. Abyssinian Colorpoint Korn Ja Ragamuffin Aegean American Bobtail LaPerm Russian Black, White or Cymric Leopard Cat Tabby American Polydactyl Cyprus Lynx Sam Sawet American Longhair Dilmun Savannah Domestic Longhair Malayan Domestic Medium Hair Manx Asian Domestic Shorthair Mekong Bobtail Serengeti Asian Semi-Longhair Donskoy/Don Sphynx Serrade Petit Mixed Breed Serval Balinese Dwelf Munchkin Siamese Bambino Munchkin Longhair Siberian Bengal European Burmese Munchkin Shorthair Singapura Napoleon Snowshoe Bobtail Exotic Nebelung Bombay Somali Exotic Shorthair Spangled Cat Forest Cat Sphynx British Semi-Longhair Oregon Rex Swedish Forest Havana Brown Oriental Thai Burmese Highland Fold Oriental Bi-Color Tiffany Highlander Tonkinese Himalayan/Colorpoint Chantilly/Tiffany Persian Persian Javanese Pixie-Bob Tuxedo Cheetoh Pixie-bob Longhair Ukranian Levkoy Chinchilla Persian Pixie-bob Shorthair York Chocolate

Other Species

PetLink will also accept registrations for horses, , birds, and exotic – pretty much any animal that can legally be kept as a companion animal or pet. For information on using Mass Import for species other than dogs and cats, please contact us at [email protected].

MASS IMPORT INSTRUCTIONS FOR BREEDERS – Feline Breeds & Other Species page 8 Color & Markings

Please try to be as specific as possible; while we realize that one man’s blue is another man’s black, and one man’s spots are another’s ticks – this information can be important when trying to identify an animal.

Apricot Chocolate Tabby Beige Chocolate Point Mink Tan Black Cinnamon Mustard Tawny Black Brindle Copper Orange Tiger Black Smoke Cream Orange Tabby Torti Tabby Blonde Dapple Orange Tiger Torti Tiger Blue Dil Calico Other Tortie Point Blue Cream Dil Torti Tabby Pepper Tortoise Shell Blue Merle Dil Torti Tiger Platinum Tri-Color Blue Point Fawn Point Wheat Blue Tick Flame Point Red White Brindle Gold Red Merle Yellow Bronze Gray Reddish Yellow Brindle Brown Grey Tabby Brown Brindle Grey Tiger Rust Brown Tabby Harlequin Sable Brown Tiger Honey Salt and Pepper Buff Ivory Seal Point Calico Lemon Silver Calico Tabby Lemon Tick Silver Tabby Calico Tiger Lilac Silver Tiger Champagne Smoke Chestnut Liver Tick Snowshoe Chinchilla Lynx Steel Blue

Datamars is the global leader for high-performance RFID solutions for the animal identification market. Our exper- tise, track record of technological innovation and profound understanding of customers’ needs have earned Datamars a reputation for unsurpassed quality and performance. Datamars employs approximately 800 people with offices in , Asia, and the . Datamars is a private company, headquartered in Bedano, .

© 2016 Datamars, Inc. All rights reserved. PetLink is a registered trademark of www.petlink.net [email protected] Datamars, Inc. www.datamars.com [email protected] MASS IMPORT INSTRUCTIONS FOR BREEDERS – Color and markings page 9