SCOTTISH ICE HOCKEY – UK Handbook 2018-19

SCOTTISH ICE HOCKEY – UK

Handbook 2018-19 Issued: July 2018

Scottish Ice Hockey - UK

References: 1. International Ice Hockey Federation Official Rule Book 2. Ice Hockey UK

The handbook is intended to provide information required for the management of Ice Hockey Clubs/Teams within Scottish Ice Hockey – UK (SIH-UK), including Recreational Ice Hockey. It is a guide only and therefore not comprehensive. Clubs encountering problems should contact SIH-UK for a final ruling.

Further rules or guidance notes may be added at any time. Please ensure you are referring to the most up-to-date version which can be found on the SIH-UK website (www.siha-uk.co.uk).

TABLE OF CONTENTS

MISSION STATEMENT PATHWAYS IN ICE HOCKEY Chapter 1 Definitions, Constitution, GDPR 1 Chapter 2 Approved Club Format and Affiliation 5 Chapter 3 Player Registration Rules 9 Chapter 4 Rules of Competition 21 Chapter 5 Discipline 31 Chapter 6 Coaching Protocols 47 Chapter 7 Officiating 61 Chapter 8 Guidance on the Protection of Young People in Ice Hockey 63 Chapter 9 Equality Policy 119 Chapter 10 Guidelines for Stewarding at Games 125 Chapter 11 Social Media Policy 127 Chapter 12 Whistleblowing Policy 131 Chapter 13 Scottish Ice Hockey–UK New Articles (under review by IHUK) 135

Appendices I. Affiliation & Club Contacts Form II. Player / Official Registration Form (Senior / Recreational) III. Player / Official Registration Form (Junior) IV. Player Transfer Request Form V. Player Loan Request Form VI. Dual Train / Play Request Form VII. Medical Notification Form VIII. Medical Consent Form IX. Team Sheet (completed example) X. Game Record Sheet & Completion Guidance XI. Tournament Permission Form XII. Notice of Appeal Form XIII. Coach Education Programme – Course Application Form XIV. Visiting Team Form XV. Guest Goalie Form XVI. SIH-UK Contact List 2018/19 XVII. Guidelines to Penalties (IIHF Official Rule Book 2014-2018) XVIII. Officials’ Fees 2018/19

Scottish Ice Hockey - UK

MISSION STATEMENT

SCOTTISH ICE HOCKEY-UK (SIH-UK)

SIH-UK is a voluntary organisation affiliated to Ice Hockey UK (IHUK).

SIH-UK is committed to the preparation and maintenance of a structured plan which allows the participation of all genders between 5 and 69 years of age in the sport of Ice Hockey. All players should be given the opportunity to achieve their full potential within the sport.

SIH-UK is committed to the implementation and amendment of such plan to ensure that it can be applied by all affiliated clubs in a safe and fair manner for the benefit of all club members.

Scottish Ice Hockey - UK

PATHWAYS IN ICE HOCKEY

Ice Hockey is a winter sport played by 5 Skaters (3 Forwards and 2 Defencemen) backed by a Netminder with up to 15 rolling substitutes participating in any game.

Players must have a suitable skating skill This can be achieved by attending public skating sessions, Learn to Skate or dedicated skating tuition at your local ice rink.

Learn to Play

/ U10 Hockey Non-competitive games and cross-ice sessions Mixed gender

Selected Players U12 League Hockey - Mixed Coaching Levels gender Scottish Conference Referee and Linesman courses U14 League Hockey - Mixed U11 gender U13 U16 League Hockey - Mixed U15 gender U17 U20 League Hockey - Mixed gender U19 Great Britain U18 U20 Senior Ladies Great Britain U18 Players from age of 18 Senior Mixed gender Recreational Ice Hockey (non- contact) Scottish National League Senior Ice Hockey Mixed

Elite League Professional Ice Hockey Managed by others

Scottish Ice Hockey - UK

CHAPTER 1 Definitions, Constitution and GDPR

Scottish Ice Hockey - UK

CHAPTER 1 Definitions and Constitution

AFFILIATED CLUB A club must affiliate to its local association each year. Its officers, players, location and suitability of its arena must be acceptable to Scottish Ice Hockey – UK (SIH-UK). The club will also have to provide firm evidence of its financial viability and of its playing strength.

If a club is acceptable to SIH-UK, it will then be invited to compete in the relevant SIH-UK competitions for the forthcoming season.

Any club in debt will not be affiliated and will lose its rights to its players.

ASSOCIATION A territorial (local) association is one which has been recognised by Ice Hockey UK (Scottish Ice Hockey UK, English Ice Hockey Association).

Each association must submit to the Secretary of Ice Hockey UK by 1st June each year for their approval a list of the association's officers and/or Board Members.

AUDIT SIH-UK reserves the right to carry out an audit of affiliated clubs upon request. Any audit requested by SIH-UK will be conducted by an independent accountant at the cost of SIH-UK.

COMMITTEES – FIT AND PROPER PEOPLE All affiliated clubs’ committees must be comprised of fit and proper persons. Should any committee member of any affiliated club bring the SIH-UK into disrepute, SIH-UK may write to that club requesting the removal of that committee member, failing which the club’s affiliation may be revoked.

COMPETITION A series of matches organised by SIH-UK fixtures secretary or an Affiliated Club with SIH-UK approval. (See also ‘Recognised Competitions/Tournaments’ below)

GDPR COMPLIANCE STATEMENT Generic Registration/Affiliation (Contract between governing body and applicant)

All information provided will only be used by SIH-UK for the purposes of managing the Club Affiliations and managing applicants’ or children’s Registration.

SIH-UK will not share this information with any other party unless explicitly agreed with applicants in advance. Information will be retained for the duration of the “contract” agreement between the applicant and SIH-UK. All data provided on application forms will be processed, stored and destroyed in accordance with the General Data Protection Regulation (GDPR)

Programmes/Activities (Coaching, Training Camps etc.)

All information provided will only be used by SIH-UK for the purposes of managing participants’ involvement in the relevant programme. This includes using the information to make contact with participants to arrange consultations, input and feedback.

Sensitive data, relating to medical history/medication, will be only used for the creation of client specific plans. 2

Scottish Ice Hockey - UK

General data will be used to create reports on the effectiveness of the programme, however this will be statistical and non-identifiable data to ensure complete anonymity and security of participants.

SIH-UK will securely hold the data provided. All data provided by participants will be processed, stored and destroyed in accordance with the General Data Protection Regulation (GDPR) and only for the duration of the participants’ involvement within the relevant programme.

ICE HOCKEY UK Ice Hockey UK (IHUK) is the Governing Body for British Ice Hockey recognised by International Ice Hockey Federation (IIHF), Sports Council, B.O.A., C.C.P.R., Sports Aid Foundation, N.C.F. and other National Sporting Bodies.

ILLEGAL PLAYER Any player not registered under SIH-UK rules is considered an illegal player and is not eligible to take part in competitive play.

LEAGUE The Scottish leagues (senior and junior) and all other leagues under the control of SIH-UK.

NATIONAL DEVELOPMENT PROGRAMME SIH-UK will run a National Development Programme which will host national development training days, usually on a monthly basis (see 4.16.1). Players must be registered and playing for an SIH-UK club and have a UK passport to qualify for Scottish Conference. Club players at the various junior age groups will be invited to trial for the national development squads by the respective national coaches. The Scottish Conference teams will be selected from the national development squads.

RECOGNISED COMPETITIONS/TOURNAMENTS All leagues as above plus Autumn Cup (SPHL/SNL), Scottish Cup (SPHL/SNL/Juniors U12/U14/U16/U20), Spring Cup and other competitions sanctioned by SIH-UK.

The intention to hold such competitions must be submitted to the SIH-UK Secretary for approval by 1st August each season.

All tournaments - domestic and international - must have the written approval of SIH-UK.

Tournament rules must be approved before entry invitations are made.

All SRIHC and SRIHC club organised events.

REMOVAL OF BOARD MEMBERS The Board may vote to remove any Board member by a majority vote.

REVOCATION OF AFFILIATION SIH-UK may revoke or review to renew, any clubs’ affiliation where there are accusations of misappropriation of funds, inadequate child protections procedures, or any other matter which may bring SIH-UK into disrepute.

RIGHT TO REQUEST DOCUMENTATION 3

Scottish Ice Hockey - UK

SIH-UK may request information or documentation from any affiliated club, such as minutes of any AGM, financial documents, correspondence, and any other documents important to the management of the club. Failure to provide the requested information or documentation may result in revocation of the club’s affiliation, or a refusal to new its affiliation when it next applies.

SEASON

The period starting 1st August and ending the following 31st July.

SUSPENDED PLAYER

Any player considered to be under suspension and not eligible to take part in competitive play. They will appear red on the team’s roster of the online system and will not print out on the Team Sheet. See SIH-UK Handbook Chapter 5, Discipline.

VOTING

All affiliated clubs must have appropriate methods of voting by members at AGM’s and EGM’s set out in their constitution. In respect of junior clubs, the club’s constitution must set out whether parents will vote in place of their children, and how many votes that will entail, e.g. each child may be limited to two parental votes each, even if there are step-parents or grandparents involved in the child’s care.

The constitution must be clear as to what constitutes a majority and who is eligible to vote.

Scottish Ice Hockey - UK

CHAPTER 2 Approved Club Format and Affiliation

Scottish Ice Hockey - UK

CHAPTER 2 Approved Club Format and Affiliation

2.1 Each Club must be properly constituted and have the approval/recognition of its Rink Management.

2.2 A Senior League Club shall be a club who enters a team in the Scottish National League (SNL).

2.3 A Junior League Club shall be a club who enters a team in any age group league, i.e. U20, U16, U14, U12 or U10 (non-competitive).

2.4 A Recreational Club shall be a club who enters a team in the Scottish Recreational Ice Hockey Conference.

2.5 Other club formats may be acceptable depending on submissions received from applying clubs.

2.6 The management of each club shall consist of:

(i) Chairperson (ii) Secretary (iii) Treasurer (iv) Fixtures Secretary (v) Registration Secretary

2.7 Nothing shall prohibit two or more of the above posts being held by one person but each club shall be responsible for ensuring that a sufficient number of office bearers are available to ensure that all administration can be dealt with efficiently and speedily.

2.8 Each club must register sufficient bench officials to ensure that all scheduled games can be completed.

2.9 Clubs who elect to administer their clubs as separate sections should note that these sections must co-operate for the good of the club and should note the contents of the Club Registration Section of this document.

2.10 SIH-UK can, at the Board’s discretion, refuse or revoke Affiliation / Membership / Registration to any Club, Player or Official at any time without prior notice and without reason.

2.11 All clubs must complete the official Affiliation & Club Contacts Form (Appendix I) and forward it, with the affiliation fee, to SIH-UK by 1st August each season. Affiliation, Registration and Insurance ceases on 31st July annually.

2.12 By such affiliation the club agrees to:

2.12.1 observe and play within the rules and regulations of SIH-UK, IHUK and IIHF.

2.12.2 inform their members (and will inform all future members) about the SIH-UK Anti Doping Policy and where the information can be found on the SIH-UK website (www.siha-uk.co.uk)

2.13 All clubs must also send a copy of their constitution and a list of their officers (Appendix I) to SIH-UK by 1st August. Failure to do so will result in a late entry fee of £50 and their league entry may not be accepted. All subsequent changes to officials must be notified to SIH-UK. Failure to do so will result in a £50 fine.

2.14 Any club not properly affiliated to SIH-UK, in debt to SIH-UK, or any other body who may notify SIH-UK of proven debts, will be refused league entry.

2.15 SIH-UK reserves the right to request an assurance as to a club's financial viability. League entry will not be confirmed until any debt payment in full is in the hands of SIH-UK.

2.16 Permission will not normally be given for more than one club from the same rink to be affiliated. Special circumstances will be considered on merit. This does not apply to Recreational Clubs.

2.17 All League team names and colours must be acceptable to SIH-UK. All Senior & SNL team sponsors must be acceptable to SIH-UK. 6

Scottish Ice Hockey - UK

2.18 Correspondence will only be conducted through the designated club secretary, except for registrations and fixtures.

2.19 Clubs who do not play competitive or recreational hockey but provide training facilities for players can apply for affiliation and individual cases will be dealt with on merit.

2.20 HOW TO JOIN SRIHC

2.20.1 Potential new teams should contact the SRIHC Registrations & Fixtures Co-ordinator for advice and support during the new club application process. 2.20.2 Potential new clubs are asked to advise SRIHC which rink they intend to play out of and where they intend to recruit their members from. 2.20.3 A copy of the club constitution must be submitted with a formal request to join SRIHC (email & attachments accepted). There must be a covering letter signed by all the potential members to state that they agree to the newly formed club constitution and the club structure (team management) that your team wish to have in place. 2.20.4 The club must open a bank account with the capability to make direct transfers into the SRIHC bank account. 2.20.5 The affiliation fee for the current season (2018-19) is £150. The affiliation fee is set by SIH- UK at the start of each season and clubs are informed of the fees around mid-July. The affiliation fee must be paid on 1st August.

2.20.6 All clubs must complete and return a signed Affiliation & Club Contacts Form (Appendix I) along with the appropriate fee. This can be added to the registration fees and sent in one bank transfer to minimise admin. 2.20.7 Before a club is accepted as a new member, representatives will have to attend an SRIHC meeting to go over some processes with the committee and answer any queries about the club/members. 2.20.8 SRIHC hold four meetings per year and new clubs are expected to attend all meetings during the first season as this is where clubs learn from other clubs and can ask questions. 2.20.9 New clubs will have two nominated representatives’ details placed on the SIH-UK Team Management System (website) that is used for player registrations/rosters, arranging games etc. 2.20.10 Once the new club application is accepted, training will be provided on how to use the SIH- UK Team Management System and a user ID and password will be issued to the new club’s two nominated contacts. This will give the nominated user at the club access to the club admin functions to enable them to start to register their members.

Scottish Ice Hockey - UK

CHAPTER 3 Player Registration Rules

Scottish Ice Hockey - UK

CHAPTER 3 Player Registration Rules

3.1 Affiliation / Membership / Registration 3.2 Inappropriate Player Registrations 3.3 Excessive Violence towards Players or Officials 3.4 Criminal Convictions Related to Previous Ice Hockey Incidents 3.5 Player Registration and Transfer (online) 3.6 New Player Registration 3.7 Re-registration of Player 3.8 Registration of Player Previously with another Club 3.9 Registration/Transfer Deadline 3.10 Players Playing Abroad 3.11 Foreign Teams Playing in Scotland 3.12 Two-Way Contracts 3.13 Playing Down 3.14 U8s Playing Up 3.15 U16s Playing Up 3.16 40% Rule 3.17 Loan Players 3.18 Guest Players 3.19 Great Britain Teams/Scottish National Teams/Scottish Conference Teams/National Development Weekends and Training 3.20 Returning Players 3.21 Player/Official Registration Fees 3.22 Team Registration 3.23 Volunteer Scotland 3.24 Child Protection 3.25 Dressing Room Provision 3.26 Ladies’ Ice Hockey 3.27 Hockey Schools/Camps/Training/Tournaments/Universities etc 3.28 Elite League/SIH-UK Two-Way Contracts 3.29 Information for SRIHC Clubs – A Quick Guide to Registration

Scottish Ice Hockey - UK

CHAPTER 3 Player Registration Rules

3.1 AFFILIATION / MEMBERSHIP / REGISTRATION

3.1.1 SIH-UK can at the Board’s discretion refuse or revoke Affiliation / Membership / Registration to any Club, Player or Official at any time without prior notice and without reason.

3.1.2 Every Player/Official is required to sign a Registration form (Appendix II – Senior/Recreational, Appendix III - Junior). In doing so, they agree to be bound by the Rules and Regulations of SIH-UK, IHUK and IIHF which are in force at the time and may be amended from time to time without notice.

3.1.3 When an SIH-UK Registered & Affiliated Club or any individual of that Club whether it be an Official, Parent or Player threaten to take legal action against SIH-UK or its Officers, the Club in its entirety will be suspended, until the matter is resolved.

3.1.4 An Affiliated Club, at their Executive’s or Committee’s, discretion can refuse or revoke Affiliation/Membership/Registration to any Player, Official or Parent as long as they are able to justify the reason behind the decision made if challenged by the Player, Official, Parent or SIH- UK. The Club must also ensure that they are complying with the SIH-UK’s Equality policy Chapter 9.

3.2 INAPPROPRIATE PLAYER REGISTRATIONS

3.2.1 Where a Player/Official has been inappropriately registered, SIH-UK reserves the right to refuse or revoke any application at any time without prior notice or explanation.

3.3 EXCESSIVE VIOLENCE TOWARDS PLAYERS OR OFFICIALS

3.3.1 Any serious infringement of the disciplinary code of conduct in relation to violence against officials and / or players that results in criminal conviction may result in a life time ban.

3.4 CRIMINAL CONVICTIONS RELATED TO PREVIOUS ICE HOCKEY INCIDENTS

3.4.1 Players/Officials who have, or have had, or receive any Ice Hockey violence-related convictions and have not declared these on registering or when convicted and are subsequently found to have convictions will automatically have their registration revoked.

3.5 LEGALLY ENFORCEABLE CONTRACTS OR ICE HOCKEY RELATED DEBTS

3.5.1 Any Club, Player or Official with legally enforceable contracts or ice hockey-related debts will not be allowed to register until these are cleared. Clubs will be responsible for informing Players and Officials of any claimed ice hockey-related debts by the end of the season in which the debt is incurred. Any club, team, player or official of a club with proven ice hockey related debts will not be allowed to Affiliate, Register or take part within SIH-UK. In case of dispute SIH-UK will only take action once the debt is proven.

3.5.2 Each club is solely responsible for collecting ice fees from Players and Officials in a timely manner. The maximum proven debts relating to ice fees should be no more than:

(i) Ice fees collected weekly – 2 weeks (ii) Ice fees collected monthly – 1 month (iii) Ice fees collected by season – 1 month.

Scottish Ice Hockey - UK

3.6 PLAYER REGISTRATION AND TRANSFER (ONLINE)

3.6.1 All players must be registered before any on-ice activity is undertaken, including training sessions.

3.6.2 It is the Club’s responsibility to check with the Registration Secretary that Players are properly registered and eligible to play prior to being iced by the Club.

3.6.3 The senior age group team must have its roster completed before junior rosters are completed, ie if SNL team is short of players U20 player play-ups must be utilised and so on until U12 roster is filled by U10 players.

3.6.4 No Player/Coach can be registered with two Affiliated Clubs or two National Governing Bodies or Elite League.

3.7 NEW PLAYER REGISTRATION

3.7.1 New Player registration form (Appendix II or III) must be completed and sent to the SIH-UK Registration Secretary with appropriate fee and copy of Birth Certificate to arrive no later than first post Wednesday to allow player to be registered for the following Saturday. This means that last posting time is mid-day Tuesday.

3.7.2 To be geographically fair to all clubs no registrations delivered by hand will be accepted unless they are in accordance with postal timescales.

3.8 RE-REGISTRATION OF PLAYER

3.8.1 Re-registration is completed online (Appendix II or III), but photographs are to be updated at each change of age group.

3.9 REGISTRATION OF PLAYER PREVIOUSLY WITH ANOTHER CLUB

3.9.1 Registration form to be completed with fee, release or transfer form (Appendix V) (required in ALL cases). Photographs are no longer required.

3.9.2 Clubs must issue release forms to players on request (Appendix V). Only players with legally enforceable contracts or ice hockey-related debts, which can be proven, can be refused release. Clubs must inform SIH-UK immediately in such cases.

3.9.3 Any Player registered with a club must remain with that club for a minimum of four weeks before a transfer to another club will be considered.

3.10 REGISTRATION / TRANSFER DEADLINE

3.10.1 The Registration/Transfer deadline is 31st January in line with IIHF and other Associations world-wide and must be received by the SIH-UK Registration Secretary on or before 27th January.

3.10.2 Players will be allowed to register/transfer after this deadline has passed as Train Only. This includes league players transferring to SRIHC clubs. Ex-league players are not allowed to play in any SRIHC games until the new season, 1st August.

3.11 PLAYERS PLAYING ABROAD

3.11.1 Players playing abroad who sign their rights to foreign Associations will require an ITC to play in the UK should they return. (See Guidance and Instructions for Players going abroad, in downloads www.siha-uk.co.uk)

Scottish Ice Hockey - UK

3.11.2 Players playing abroad will require a Letter of Authorisation from IHUK before being allowed to sign with a club should they return. (See Guidance and Instructions for Players going abroad, in downloads www.siha-uk.co.uk)

3.12 FOREIGN TEAMS PLAYING IN SCOTLAND

3.12.1 Foreign teams (including Irish teams) require a Letter of Authorisation from IHUK prior to playing games in Scotland.

3.13 TWO-WAY CONTRACTS

3.13.1 For information on two-way contracts, see Section 3.28 at the end of this Chapter.

3.14 PLAYING DOWN

3.14.1 SIH-UK Senior Players who are registered at either SNL or Senior Leagues/Competitions are not allowed to play down or play in the Elite League.

3.14.2 Transfers will only be allowed in extenuating circumstances, which will be decided by the Board. Applications for transfer should be submitted to the Fixtures Secretary no later than 27th January, before the registration deadline of 31st January. If granted the transferred player(s) will be considered cup tied.

3.15 U8s PLAYING UP

3.15.1 Players aged 8 can play up to U12s.

3.15.2 Players under the age of 8 can train with U12s, but not play in any game.

3.16 U16s PLAYING UP

3.16.1 Players registered U16 and who have reached their 15th birthday, can play up to U20s.

3.16.2 Players of 16 years of age can train/play up to SNL and in Solway Sharks case ENIHL.

3.16.3 Players of 16 years of age can train /play up to Elite Ice hockey League as long as the proper two-way contract application has been followed and approved.

3.16.4 Elite League Clubs will only be allowed 1 SIH-UK registered player to enter into two-way contracts per ITC player on their roster at any given time throughout the season, if ITC players are reduced therefore SIH-UK two-way contract players will reduce accordingly.

3.16.5 SIH-UK registered players who train/play with Elite Clubs without a two-way contract in place will have their SIH-UK registration revoked for a minimum of 1 month and will not be able to train/play during the time the registration is revoked.

3.17 40% RULE

3.17.1 All players should be registered at their correct age range and are required to play a minimum of 40% of the scheduled league games in the age range in which they are registered.

3.17.2 Players who regularly play up and do not complete the minimum 40% of games available to them will not be allowed to play in their own age range in selected games, i.e. Scottish Cup, SNL Play-Offs.

Scottish Ice Hockey - UK

3.18 LOAN PLAYERS

3.18.1 Player Loan form (Appendix V) to be completed and sent to SIH-UK Registration Secretary with appropriate fee, 2 copies of recent passport photograph to arrive no later than first post Wednesday to allow player to be registered for the following Saturday. This means that last posting time is mid-day Tuesday.

3.18.2 To be geographically fair to all clubs no registrations delivered by hand will be accepted unless they are in accordance with postal time scales.

3.18.3 The minimum loan period is one month.

3.18.5 Any loan period extending beyond 31st January shall be considered permanent until the end of the season.

3.19 GUEST PLAYERS

3.19.1 Players (excluding Netminders) may guest for another club in challenge games only and must supply a signed and dated letter of authorisation from their club, which must be attached to the game record sheet. Prior approval must be obtained from SIH-UK before icing a guest player.

3.19.2 Netminders only may guest for another club in challenge, league or cup games and must supply a signed and dated letter of authorisation from their club for each game played, which must be attached to the game record sheet.

3.19.3 Guest Netminders should be registered in the same age group and/or be of a similar standard to the player being replaced. Prior approval must be obtained from SIH-UK before icing a guest player.

3.19.4 A guest Netminder will only be sanctioned if the club does not have a Netminder at a younger age.

3.19.5 Recreational Players may guest at the discretion of SIH-UK and only in extenuating circumstances. Permission must be received from both Recreational and Senior Chairmen.

3.19.6 Any such player must also be registered and insured.

3.20 GREAT BRITAIN TEAMS/SCOTTISH NATIONAL TEAMS/SCOTTISH CONFERENCE TEAMS/NATIONAL DEVELOPMENT WEEKENDS AND TRAINING

3.20.1 Players chosen for any of the above, who fail to attend unless in extenuating circumstances (which must be conveyed to Juniors Chairman) will not be allowed to play any games the following weekend that may be available to them. If no games are available this will be carried forward to a weekend that games are available to them.

3.20.2 The player, if played, will be treated as an illegal player (see SIH-UK Handbook Chapter 6 Discipline).

3.21 RETURNING PLAYERS

3.21.1 Players returning from abroad on holiday cannot play or train with any club including Recreational, Conference Team or Scotland U19 Team and cannot be considered for selection of the aforementioned Teams.

3.21.2 Players returning from abroad permanently prior to the International deadline for registrations and providing the proper paperwork is in place and approved by IHUK, can be considered for selection to Conference Teams or Scotland U19 Team provided they have attended 2 Training/ Selection sessions prior to the selection cut-off date.

Scottish Ice Hockey - UK

3.21.3 Players signed for Elite League will not be automatically selected and must attend at least 2 Training/Selection sessions prior to the selection cut-off date to be considered for either Conference or Scotland U19 Teams.

3.21.4 Players returning permanently must have the proper paperwork from Club/Association/ Federation prior to SIH-UK registration and cannot play or train until the process has been completed. The International deadline for Registrations is 31st January of each year. Any Player requiring registration after that date will only be registered to train only, provided the proper paperwork in place and approved by IHUK.

3.22 PLAYER/OFFICIAL REGISTRATION FEES

3.22.1 Fees to be advised annually on the SIH-UK website (www.siha-uk.co.uk).

3.23 TEAM REGISTRATION

3.23.1 All registration and insurance fees must be paid at the time of registration. Any incorrect submissions will result in the return of forms.

3.23.2 For each team in Scottish Leagues at least 13 players of the correct age group must be fully registered at the latest by 1st September each season.

3.23.3 Where there are insufficient numbers the 13 players can be made up of 10 players at the correct age group plus 3 nominated players from the age group below.

3.23.4 A minimum of 12 Skaters and 1 Netminder must be named on the game record sheet for any game.

3.23.5 All 13 players listed must be dressed and on the bench by the start of the second period.

3.23.6 Where more than one club has been permitted by SIH-UK to play at the same rink, no movement of players shall be permitted between the clubs. Permission must be given in writing by the SIH-UK secretary for more than one club to play out of the same rink.

3.23.7 No club shall be permitted to enter more than one team in any one division of the leagues without the agreement of the SIH-UK board. No player movement will be allowed between teams.

3.24 VOLUNTEER SCOTLAND

3.24.1 It is the Club’s responsibility to ensure that all Coaches, Managers and Officials of the Club have been Volunteer Scotland checked if working with minors (under 18) (See SIH-UK Handbook Chapter 8 Guidance on the Protection of Young People in Ice Hockey for more information)

3.25 CHILD PROTECTION

3.25.1 It is the Club’s responsibility to have a Child Protection Policy and a dedicated Child Protection person within the club. (See SIH-UK Handbook Chapter 8 Guidance on the Protection of Young People in Ice Hockey for more information)

3.26 DRESSING ROOM PROVISION

3.26.1 Where U18 players are training or playing up, a separate dressing room provision is required. This includes Ladies Ice Hockey. (See SIH-UK Handbook Chapter 8 Guidance on the Protection of Young People in Ice Hockey for more information)

Scottish Ice Hockey - UK

3.27 LADIES’ ICE HOCKEY

3.27.1 Girls and Women playing Ice Hockey in Scotland who are registered with an Affiliated Club will be allowed to play under the same Rules and Regulations at both Junior and Senior Leagues as their Male counterparts.

3.27.2 Girls/Women at all levels of Scottish Ice Hockey must wear a Full Face Mask at all times.

3.28 HOCKEY SCHOOLS / CAMPS / TRAINING / TOURNAMENTS / UNIVERSITIES etc.

3.28.1 SIH-UK registered Players/Coaches etc. who take part in any of the above are not covered by SIH-UK Insurance, unless the School / Camp / Training / Tournament etc. is organised by SIH-UK or an Affiliated Club that have received prior permission to hold such an event.

3.28.2 It is entirely the participants’ /parents’ responsibility to ensure that the proper Liability Insurance and other requirements that are required to hold or run any of the above are in place.

3.29 ELITE LEAGUE/SIH-UK TWO-WAY CONTRACT (JULY 2011)

PLAYER DUAL CLUB PLAY/TRAIN CONDITIONS

3.29.1 Elite Clubs

(i) Elite League/Clubs and SIH-UK are separate entities, therefore SIH-UK registered players are not insured to play or train with Elite clubs. Elite clubs are therefore responsible for all insurance and should notify General Secretary, IHUK / Elite League the names of SIH- UK players who play/train with them so the players are covered under the Elite Leagues Insurance. (ii) SIH-UK will not be held responsible for players not insured and for any breaches of the Children’s Act, nor for checking if Coaches have Volunteer Scotland. Elite Teams using players of 18 and under should have their own Child Protection Policy in place, that it is both the Elite Club and the SIH-UK club’s responsibility. (iii) Elite registered players are not allowed to play down or participate in any of SIH-UK Leagues or Cups. (iv) Elite League Clubs will only be allowed 1 Dual Play/Train player per each ITC player on their roster at any given time throughout the season. If ITC players are reduced then Dual Play/Train players will be reduced accordingly.

3.29.2 Solway Sharks

(i) Solway, as they are affiliated to SIH-UK, can allow any SIH-UK registered player to play/ train with them and the player will be insured through SIH-UK. (ii) Solway, if allowing players of 18 or under, must have their own Child Protection Policy in place and ensure Coaches are Disclosure Checked. SIH-UK will not be held responsible if this is not adhered to, and if not followed would invalidate the insurance of the player.

3.29.3 The above does not apply to SNL Teams/Clubs, they are still allowed to play players up that are registered within their club.

3.29.4 The 40% playing rule still applies to all players.

3.29.5 SIH-UK will not allow the cancellation or change of fixture because of lack of players.

3.29.6 The Club that the player is registered with has first call on the player at all times and will decide if they can play or train at any given time.

3.29.7 The appropriate Dual Train/Play Request form is available to download from the web site in the Forms section in Downloads. (See Appendix VI)

Scottish Ice Hockey - UK

3.30 INFORMATION FOR SRIHC CLUBS

A QUICK GUIDE TO REGISTRATIONS

3.30.1 The Scottish Ice Hockey Club Management System should be used to re-register players, add new player’s details (before sending off their fee, submitting their form and photo), register 2nd or 3rd team players and organising your games.

All registration documents must be received by the SRIHC Registration Secretary by Monday at 20:00 prior to the weekend that the player wishes to play.

3.30.2 Payments to SRIHC

Please remember that only electronic/direct banking payments will be accepted.

Clubs must ensure their team name is put down as the reference to identify where payments have come from or the registrations will not be processed.

3.30.3 Payment Breakdown

Clubs must continue to provide a financial breakdown for the payments they send. This should show the affiliation fee, name any dual / multiple registration players and off ice officials. This helps to ensure all finances can be traced and that your club’s registrations can be processed without any unnecessary delays due to the club not providing this information.

3.30.4 New Player Registration (ie players not already on the system)

Club managers should check using the search function on the ‘Players’ page of the online system that potential new members to your club are not already present on the system. If they have played recreational hockey in Scotland from 2009 onwards at any time, they will be on the system.

New players to recreational hockey (this includes ex-league players) who are not on the system must be added to your online roster using the ‘add new player’ function. This sets their status to pending.

New players need to complete a New Player registration form (Appendix II or III) and supply 1 x colour passport style photo.

3.30.5 Photos

‘Passport style’ means a colour photo of the player including head and shoulders. It must be in focus, against a neutral plain contrasting background, supporting a normal expression, with no glasses or headgear/baseball caps.

Only good quality digital photos in jpg format that meet the criteria for photos described above will be accepted.

3.30.6 Submission of Registrations

The club has one option available for submitting the registration application.

(i) New player application submission by EMAIL:

It is simply one email per player with two attachments - a scan of the registration form and a scan of the passport photo.

1. Each New Player Application must be sent in an individual email.

2. Email Subject must be: PLAYERS FULL NAME - TEAM NAME

3. Attach a scanned individual New Player Registration Form (Appendix II or III) which must be in a .pdf or .jpg format and the file named: PLAYERS FULL NAME - TEAM NAME

4. Attach a scanned/digital photo, at a minimum 200 dpi resolution, which must be in a .jpg format and the file named: PLAYERS FULL NAME - TEAM NAME 17

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5. If any of these criteria are incorrect or are incomplete, your application will be VOID and not processed.

6. The paper copy of New Player Registration Form (Appendix II or III) in its original form must be retained by the Club Manager with the photo stapled to it and passed to the Registration Secretary at the next SRIHC meeting.

3.30.7 Re-registrations

Clubs should use the online system. Club Managers need to click the box next to the players you want to re-register and are going to send the fees for. Ensure a tick appears in the box, then click the re-register button. You can select multiple players to re-register at once.

Note – Only click the players you are sending fees for.

3.30.8 Dual Team Registration

If a potential player is already registered with a league or junior club as a non-player/volunteer and requires a dual registration e.g. a coach or an off-ice official with juniors who would like to play recreational ice hockey. Clubs wishing to register player in this category must provide the parent (league) club name, team / age group, position held and the licence number. e.g. N.Ayr, u14 coach, Licence no. 12345

3.30.9 Multiple Team Registration

Recreational players may register with more than one SRIHC club, with the total number possible being three.

Players should register with their “parent” club first (this will be their main [1st] club) by re- registering with their current club online or by the new player process (if applicable).

To appear on other teams’ rosters, players must pay the relevant registration fee to their 2nd or 3rd team and that team manager will register them to that team using the ‘add existing player’ function on the online system.

The player may then ice in games for either team under the following conditions;

(i) The player is not suspended/red on the system.

(ii) For SRIHC organised competitions, players can only play for their 1st/parent club. In club run tournaments/competitions where more than one team a player is registered with are participating, players may only ice for one team in that competition and this will be their parent/1st club. The parent club can allow a player to play for their 2nd/3rd team but the player will be tied to that team for the duration of the tournament/competition.

(iii) The club is in possession of an up to date printed online roster which includes the player.

3.30.10 New Season Registrations

At the start of a new season, all players are free to move between clubs unless SRIHC/SIH- UK is advised otherwise of a valid provable reason by the end of June in the season in which the debt is incurred. See Point 3.5 above, Legally Enforceable Contracts or Ice Hockey-Related Debts

3.30.11 Players Moving Between Teams at the Start of the Season

A player moving between teams at the start of the season means any player who is showing grey/lapsed on the system regardless of when they were last registered.

3.30.12 How to Move a Player between Teams at the Start of the Season

This is done by emailing the SRIHC Registrations Secretary a request as follows:

1. Email Subject must be: PLAYER MOVING CLUBS

2. List the player(s) you want moved to your club and the old team’s name: PLAYERS FULL NAME – OLD TEAM NAME 18

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Note 1: You can have more than one player listed from several clubs in the one email request.

Note 2: This process also applies to players who have been moved into the archive “unassigned team” to tidy up club’s rosters.

3.30.13 Player Transfers

Player transfers are when an active player wishes to move teams during the season, this is after a player registers with a club and appears green on a team roster.

3.30.14 How to Transfer a Registered Player between SRIHC Clubs

1. The new club sends the old club an email with the Subject: PLAYERS FULL NAME – PLAYER TRANSFER

2. The email should state player X wishes to transfer to the new club - copied to SRIHC Registrations Secretary and said player.

3. The old club “replies to all” (so that SRIHC Registrations Secretary is kept informed) saying OK or if not OK, then a valid reason must be provided if refused. Any issues that are not resolved between old club/new club and player can be discussed at the next SRIHC meeting but it is hoped the two simple emails will suffice.

Note: It is also recommended that you enter the date that a player moves clubs for Cup & Plate eligibility deadlines.

4. Once the old club responds to say OK, the new club then sends the transfer fee by direct bank transfer.

5. Once the fees are received, the player is transferred to the new club at the next registration processing day.

Note: A maximum of 2 transfers per player in a season will be permitted.

3.30.15 How to Transfer a League Player to a SRIHC Club

The player must request a Player Transfer Form (Appendix IV) from their league club and give it to the SRIHC club they wish to join.

(i) If the player is not on the SRIHC system

The New Player Registration process must be followed and the completed Player Transfer Form (Appendix IV) must be sent with the application.

(ii) If a player is on the SRIHC system

1. League Player Transfer to SRIHC Submission by EMAIL

(a) The SRIHC club should send the SRIHC Registrations secretary an email with the Subject: PLAYERS FULL NAME – PLAYER TRANSFER FROM [LEAGUE TEAM NAME]

(b) The email should state Player X wishes to transfer to the new club and attach a scan of the transfer form received from the player’s former league club.

Once the fees are received, the ex-league player will be moved into the SRIHC club roster from the archive area and will be set to active/green at the next registration processing day.

Note: The League Registration/Transfer deadline is 31st January, players will be allowed to register/transfer to SRIHC after this deadline has passed as Train Only.

Ex-league players are not allowed to play in any SRIHC games until the new season, 01st August.

Scottish Ice Hockey - UK

3.30.16 Registration Declaration

On registration, the named player/official wishing to be registered and insured with Scottish Ice Hockey-UK, agrees to observe the rules, regulations, codes of conduct and by-laws of their Club, SIH-UK, IHUK and IIHF.

3.30.17 Visor Requirements

On registration, the named player/official wishing to be registered and insured with Scottish Ice Hockey-UK, agrees to wear a half visor as a minimum requirement at all times. This includes all training and games.

For the avoidance of doubt, the visor requirements apply when SRIHC teams play EIHA Rec teams AWAY (cross border). The club’s registered coaches must ensure their players comply with all SIH-UK requirements and non-compliance will result in disciplinary action.

Scottish Ice Hockey - UK

CHAPTER 4 Rules of Competition

Scottish Ice Hockey - UK

CHAPTER 4 Rules of Competition

4.1 Introduction 4.2 League Identity 4.3 League Structure 4.4 League Application 4.5 The League Season 4.6 League Game Lengths 4.7 Fixtures Administration 4.8 Commitment 4.9 Availability 4.10 Game Requirements 4.11 Game Protocol 4.12 Discipline 4.13 Post-Game Requirements 4.14 League Table Positions 4.15 Challenge Games and Tournaments 4.16 Non British Trained Players 4.17 Other Issues

Scottish Ice Hockey - UK

CHAPTER 4 Rules of Competition

4.1 INTRODUCTION

4.1.1 These Rules apply to Junior Ice Hockey Leagues, IHUK U20 League, Scottish National League and all tournaments unless stated otherwise.

4.1.2 The Junior Leagues U12, U14, U16 and IHUK U20 League are managed by the following:

(i) SIH-UK Executive Member Junior Hockey (ii) SIH-UK Executive Member Registrations/Fixtures (iii) SIH-UK Executive Member Statistician (iv) SIH-UK Chairman of Discipline

4.1.3 The Scottish National League is managed by the following:

(i) SIH-UK Executive Member Senior Hockey (ii) SIH-UK Executive Member Registrations/Fixtures (iii) SIH-UK Executive Member Statistician (iv) SIH-UK Chairman of Discipline

4.1.4 Participation in any game or competition under the control of the SIH-UK means that the participating team, (officers and players) acknowledges that the SIH-UK is the decision- making body for that competition or game.

4.1.5 National Development Programme and Conference Teams are managed by the National Development Committee.

4.1.6 SIH-UK reserves the right to amend and change the rules of Competition as they see fit for the benefit of the leagues without prior notice to the Clubs participating. Notice of any changes will be circulated immediately to the Club’s designated contact. Any changes will be clearly marked on the document.

4.2 LEAGUE IDENTITY

4.2.1 The Leagues will consist of U12, U14, U16, IHUK U20, and SNL

4.3 LEAGUE STRUCTURE

4.3.1 The League structure will comprise 1 home and 1 away game per season, Scottish Cups for all Leagues.

4.3.2 U12 and U14 is non-contact and all players on team list shall be given equal ice time (mandatory).

4.3.3 Other teams may be allowed to participate under specific conditions laid down by SIH-UK.

4.3.4 Leagues will consist of teams accepted into the League structure.

4.3.5 Learn to Play and Jamboree ice hockey will be managed by the National Development Programme in conjunction with the National Head Coach and SIH-UK Registrations/Fixtures Secretary.

4.3.6 SNL will have a play-off weekend in April with top 4 Teams from League.

4.3.7 The 40% rule will apply to all competitions.

4.3.8 Scottish Cups will be held for each age group. A ladder draw will be completed at the start of each season. Preliminary rounds to be played according to draw.

Scottish Ice Hockey - UK

SNL – each tie will be two legs with the first drawn team having the advantage of the second leg. Where games are tied at the end of regulation time, 3 deciding shots then sudden death shots will decide the winner. All teams to provide sufficient dates for ties or will be required to play single tie away from home.

4.3.9 Preliminary rounds for SNL will include semi-finals. Preliminary rounds for Junior and U20 leagues will include semi-finals. SNL Final and junior finals will be at neutral venue. Junior finals will be deciding shots at regulation time. SNL finals only will be 5 minutes overtime (4 on 4) then deciding shots (3).

4.3.10 SNL play-offs will be home and away ties from league positions 1 v 8, 2 v 7, 3 v 6, 4 v 5. Second game decider to be 3 deciding shots then sudden death shots. Semi-finals and finals at neutral venue. 1 or 8 v 4 or 5, 2 or 7 v 3 or 6. Semi finals and final to be decided by 5 minutes overtime (4 on 4) then deciding shots (3).

4.4 LEAGUE APPLICATION

4.4.1 No team will be accepted into the league structure unless the club has signed the SIH-UK Rules & Regulations declaration which the teams within the club will abide by (Appendix I).

4.4.2 Each team must submit an application before the set date.

4.4.3 No teams will be accepted after date set. Teams applying after the set deadline will only be accepted at the discretion of the respective management of the Leagues.

4.4.4 Each team must name their required Level 2 coach and Level 1 coach and/or qualified manager and qualified First Aider. No person under the age of 18 can take control of the bench.

4.4.5 Each team within the club must have a different Level 2 coach.

4.4.6 The team format for any game shall be 12 + 1 from the correct age group or nominated players and 3 play-up players from the age group below. Where for any reason the 12 + 1 from the correct age group or nominated players cannot be met, the team must include a minimum of 3 play-ups to provide at least 12 + 1 on the game record sheet (see Appendices VIII and IX). When 15 + 1 players are listed there is no restriction on the team “make-up”.

4.4.7 Failure to have the minimum number of players plus will result in the Team automatically being withdrawn from the League. (Clubs with one team are obviously exempt from having Nominated Players).

4.4.8 Each club is allowed one team per age group, where a club has sufficient number to enter a second team, this will be allowed (both teams entered should be of the same strength). Applications can be refused if it is felt the league numbers are too high. Where a second team is entered by a club, the second team’s name will have to be associated with something different to the first e.g. Fife Falcons, as an example the second team could be Gallatown Raiders.

4.4.9 The minimum number of players required for a club to enter two teams into the league is 28 per age group. The minimum is 14 players per team. No players from a younger age group will count towards this total. The only exception is that if a club is not entering a team at a specific age group then the players from that age group can be included into the older age group. Should a club wish to do this, they cannot request a team entry into the younger age group league.

4.5 THE LEAGUE SEASON

4.5.1 All league games will start on the 1st September and have to be completed by the following 30th April.

Scottish Ice Hockey - UK

4.5.2 Scottish National League will start on the 1st September and have to be completed by 30th March.

4.5.3 If there are two teams from a club in the same age group they may be scheduled to be played at the start of the season.

4.5.4 Any outstanding games after these dates will be decided by the respective League Management. The decision will be made subject to why the game was not played and/or on the recommendation of the Fixture Secretary, League Executive Member or Chairman.

4.6 LEAGUE GAME LENGTHS

4.6.1 U12 3 x 15 minutes

4.6.2 U14 3 x 15 minutes

4.6.3 U16 3 x 15 minutes

4.6.4 IHUK U20 3 x 20 minutes

4.6.5 SNL 3 x 20 minutes

4.7 FIXTURES ADMINISTRATION

4.7.1 Teams will submit their fixture dates to the Fixtures Secretary as soon as possible but no later than the first week-end in August.

4.7.2 Each team will make sufficient home game dates to complete the League schedule within the time constraints. If a mid-week fixture is possible, the Fixtures Secretary should be notified.

4.7.3 Dates to be excluded from the schedule must be notified to the League Fixtures Secretary as soon as possible, at the latest, at the time of submitting your fixtures.

4.8 COMMITMENT

4.8.1 Once a team has registered to participate in a league and then decides to withdraw after the official start of the season they will be fined £25, non-refundable. Failure to pay the fine may result in that team being unable to participate in a league for two seasons.

4.8.2 All outstanding team and club fines must be paid by the said club prior to acceptance into the league and participation within the Leagues.

4.8.3 Once a fixture has been agreed and scheduled, should a team refuse to travel to an away fixture, or play a home fixture, other than for exceptional circumstance, e.g. extreme weather:

(i) The team will be removed from the league and all remaining games to be played as challenge games only. In addition, the Chair of the offending Club (or team) will be required to attend a disciplinary meeting with Chairman and Executive Members of the Leagues. The Club Chair will have to provide an undertaking for the following season if they wish to enter a team in the same league. (ii) The offending team will also have to pay the full provable expenditure of the non- offending team. Each game will be looked at as two legs, ie both the home and away games will be considered, this means that a team refusing to travel for a fixture will incur costs for the home teams ice etc but also for the costs of the team travelling for the reverse fixture (half invoiced travel costs) irrespective of when it is played in the season. (iii) Any financial claims against a Club for non-playing of a game have to be resolved by the two Clubs. The SIH-UK will not get involved in resolving the dispute between the two teams. However, failure to comply will result in the offending team being withdrawn from the league. The non-offending team will have to produce paid official invoices and receipts. 25

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(iv) For SNL teams there will be a fine of £250. Players who qualify by age must play-up to ensure SIH-UK games are completed and they will not be allowed to play in their own age group in the event of a cancellation.

4.9 AVAILABILITY

4.9.1 Clubs wishing to participate will be expected to make themselves available on any Saturday or Sunday during the specified season.

4.9.2 Clubs will not be asked to play midweek games unless by agreement of both teams concerned and League Executive Members and Chairman.

4.9.3 Clubs will not be asked to play home games on dates where the Fixtures Secretary has prior knowledge that ice is not available/or another team that is playing out of their rink at a higher level takes the ice allocation, or when:

(i) there is ice plant failure; (ii) the ice allocation is withdrawn by the facility manager; (iii) there are extreme weather conditions.

4.9.4 All clubs will be charged £100 should a fixture have to be changed after the fixtures are agreed and published. Charges will be doubled for each further fixture change, ie 1st change - £100; 2nd change - £200, etc. This rule does not apply for a change of face-off time.

4.9.5 A team can ask for a cancellation of a game if 3 or more registered players at the given age group are on International duty for the Great Britain team. Provided both teams agree, the game can be re-scheduled at a mutually convenient date. No fine will be charged. This concession does not apply to Conference Teams. In all situations, independent confirmation will be required.

4.9.6 All properly scheduled league matches approved by the League’s Fixture Secretary will take priority over challenge games.

4.9.7 All games to face-off no later than 7.30pm Saturday and Sunday (subject to the discretion of the Fixtures Secretary) and authorisation by the League Executive Member or Chairman.

4.9.8 Under no circumstances can a game be rearranged without prior approval by Fixture Secretary.

4.10 GAME REQUIREMENTS

4.10.1 Each team must have a light and dark uniform. The home team plays in the light uniform, the visiting team plays in the dark uniform. If there is a clash on the day it is the home side’s responsibility to change shirts. If not available, the game will be awarded 5 - 0 to the non- offending team and the game will be played as a challenge game, unless there is prior agreement between the two teams.

4.10.2 The minimum bench strength is 13 players. However, in the event of players arriving late, a game can be started with 6 players, but the full minimum bench requirement of 13 players must be reached by the start of the second period. These players must be fully kitted and at the team bench ready to participate. For U12 and U14 age groups, all players on team list shall be given equal ice time (mandatory).

4.10.3 Failure to comply and the non-offending team will be awarded the game 5-0 and the game may continue as a challenge game.

4.10.4 The appropriate registered player team roster from the registration system must be produced on game day showing the registration details of the participating players (see Appendix IX). It is the responsibility of both team managers and/or referee to check the opposition’s players’ roster(s) prior to the game. If a player’s name does not appear on the roster they must not

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participate in the game. The offending club would be in breach of SIH-UK Rules and Regulations.

4.10.5 Managers and coaches should also be on the roster. Any other person on the bench must be on the roster and registered through that Club to SIH-UK.

4.11 GAME PROTOCOL

4.11.1 The visiting team should contact the designated officials of the home team by the Tuesday preceding the game to confirm the following:

(i) The face-off time and date of the game (ii) What colour shirts each team will play in (iii) Forward a team roster for the programme (see Appendix IX) (iv) Once the above details have been agreed, the HOME team should ensure the relevant Game Record is on the Online Team Management system.

4.12 DISCIPLINE

4.12.1 For all matters under this section please refer to the SIH-UK Handbook, Chapter 5.

4.12.2 All teams are reminded it is the responsibility of the teams themselves to maintain their own disciplinary position and the disciplinary position of their team members.

4.12.3 Teams will be subject to being further penalised for not instituting bans and suspensions brought about through the disciplinary system.

4.13 POST-GAME REQUIREMENTS

4.13.1 The home team is required to upload the Game Record Sheet (Game Sheet – see Appendix X) to the Online Team Management System no later than 1700 (5pm) on the Tuesday following the game.

4.13.2 Exceptionally, if clubs are unable to access the online system, they must email a properly scanned Game Sheet of acceptable quality to the SIH-UK Statistician no later than 1700 (5pm) on the Tuesday following the game.

4.13.3 If the home team fails to upload or email a properly scanned Game Sheet of acceptable quality by the required time on a Tuesday then the home team will be fined £50 per Game Sheet.

4.13.4 Scanned copies of the Game Sheets must be taken from the top white copy of the game sheet. Illegible; partial scans; blurred; dark; out of focus or mobile phone scans are not acceptable and will be rejected. As in para 4.13.3 the home team will be fined £50 per Game Sheet.

4.14 LEAGUE TABLE POSITIONS

4.14.1 The League will maintain adequate statistics to determine League positions and result tables for SNL, U20 and U16.

(i) Points (ii) Points in games between the tied teams (iii) Goal difference in games between the tied teams (iv) Goals scored in games between the tied teams (v) Overall goal difference (vi) Overall goals scored

4.14.2 For U12 and U14 the following will determine league positions.

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(i) Points (ii) Points in games between the tied teams (iii) Goal difference in games between the tied teams (iv) Play off game with tied teams (2). If ice not available see (v) (v) The team with the most players scoring points in league games

4.14.3 In the event of further criteria being required, the League statistician will provide additional criteria according to IIHF rules.

4.15 CHALLENGE GAMES AND TOURNAMENTS

4.15.1 Applications by clubs to hold Challenge games or Tournaments must be submitted on the appropriate application form (see Appendix XI).

4.15.2 Any games involving teams from other associations must have approval from both associations.

4.15.3 All Tournaments must be run in accordance with SIH-UK Rules of Competition.

4.15.4 Without exception, Game sheets for Challenge games and Tournaments must be provided to the SIH-UK Statistician when Match Penalties have been assessed. Match officials must provide reports to the SIH-UK Statistician as normal.

4.15.5 See also Chapter 5, Discipline, Para 5.3.9.

4.16 NON-BRITISH TRAINED PLAYERS

4.16.1 A maximum of two Non-British Trained Players (as specified in the definitions/guidance notes) can be on each game sheet.

4.16.2 At any one time a maximum of one player may be on the ice who is registered as a Non British Trained Player (as specified in the definitions/guidance notes). This is a guideline and a gentlemen’s agreement between all participating clubs.

4.16.3 Dispensation for the players who do not fulfil the criteria for British Trained player will be considered on application to the registration secretary only.

4.16.4 On mutual agreement by the teams taking part, the maximum number of Non-British trained players to be dressed at any one fixture,

4.16.5 Players who are classified as an Under 18 do not count towards a team’s allocation of non- SIH-UK trained players regardless of their nationality or previous record of icing for clubs within the SIH-UK.

4.16.6 When a non-British trained player receives a suspension, the team in question shall not be permitted to ice a replacement non-British trained player in their absence. This means that the maximum number of non-British trained players permitted to ice for a particular side will be reduced by one per suspended player for the length of that particular suspension.

4.17 OTHER ISSUES

4.17.1 SIH-UK will run a National Development Programme which will host national development training days usually on a monthly basis. Players must be registered and playing for an SIH- UK club and have a UK passport to qualify for Scottish Conference. Club players at the various junior age groups will be invited to trial for the national development squads by the respective national coaches. The Scottish Conference teams will be selected from the national development squads.

4.17.2 Player age is determined as at 31st December of the current season.

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4.17.3 Fixtures will not be allowed on the specified days and dates of National Development for Conference Teams and U18 Ladies Team (where Teams have a fixture and no girls/ladies play regularly with the Teams the fixture can go ahead – if in doubt check) unless both clubs agree.

4.17.4 Belfast has joined the league and therefore for all games played in Belfast there will be no challenge or double up points.

Scottish Ice Hockey - UK

CHAPTER 5 Discipline

Scottish Ice Hockey - UK

CHAPTER 5 Discipline

5.1 Introduction 5.2 Disciplinary Contacts 5.3 Disciplinary Points and Fines 5.4 Playing a Suspended or Illegal Player 5.5 Player Coaches (Players) 5.6 Penalty Points for Coach/Manager and Bench Officials (all offences) 5.7 Player Coaches (Coaches) 5.8 Penalty Point Fines System 5.9 Disciplinary Matters and Disciplinary Appeals 5.10 Examples of Suspensions 5.11 The Seven Day Rule 5.12 40% Rule 5.13 SRIHC Procedures – Introduction 5.14 SRIHC - Game Misconduct 5.15 SRIHC – Match Penalty 5.16 SRIHC – Second Match Penalty 5.17 SRIHC – Third Major Penalty 5.18 SRIHC – Supplementary Discipline 5.19 SRIHC – Appeals Procedure 5.20 Complaints Procedure

Scottish Ice Hockey - UK

CHAPTER 5 Discipline

5.1 INTRODUCTION

5.1.1 The purpose of this chapter is to provide all SIH-UK clubs with an overview of the SIH-UK disciplinary process.

5.1.2 Clubs/teams/players/officials who affiliate or register with SIH-UK are entering into a contract to abide by IIHF and SIH-UK rules, regulations and guidelines which may change from time to time and which will be posted in the relevant document on the SIH-UK website (http://siha- uk.co.uk/home/). It is the clubs responsibility to check the website for updates.

5.1.3 The SIH-UK handbook, rules, regulations and guidelines must be read in conjunction with IIHF rules.

5.2 DISCIPLINARY CONTACTS

5.2.1 Senior and Junior

• Disciplinary Chairman • Statistician/Discipline See Contacts List at Appendix XVI for information 5.2.2 If you have any queries regarding disciplinary matters, please ensure you have checked this document before emailing the relevant disciplinary contact.

5.2.3 The disciplinary contacts may only be contacted via email by the official club secretary. Email is the chosen method of communication as it ensures that no communications are misunderstood.

5.3 DISCIPLINARY POINTS AND FINES

5.3.1 It is the responsibility of all clubs/teams to monitor their own penalty points and to ensure that any player/official who has accumulated sufficient points to warrant a suspension does not play. When suspensions are complete, clubs should inform the SIH-UK Statistician stating in which games the suspensions were served.

5.3.2 Illegal or suspended players - It is the club’s responsibility to check with the registration secretary/statistician that players are properly registered and eligible to play prior to being iced by the club.

5.3.3 Players under suspension are only suspended at the level they receive the suspension. However the 7 day rule will still apply

5.3.4 Penalty points for players (all offences) (Appendix XVII):

10 minute misconduct 1 point

2+10 minor penalty plus misconduct penalty 1 point

2+2+10 double minor penalty plus misconduct penalty 1 point

Game misconduct penalty 2 points

5+ game misconduct penalty 3 points

Match penalty (all offences) 5 points

Match penalty (head-butting / kicking / physical abuse of official or other serious offences such as deliberate attempt to injure) 15 points

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Any player receiving 2 x 10 minute misconducts in a game automatically receives a game misconduct (2 points).

5.3.5 All match penalties will result in the player being suspended for a minimum of one game except for offences involving head-butting, kicking or physical abuse of an official or other serious offences such as deliberate attempt to injure, when players will be suspended for a minimum of three games. All players receiving match penalties should wait for notification from their disciplinary officer before resuming any participation in games.

5.3.6 Following the repetition of serious offences the disciplinary panel reserve the right to consider the player’s actions under supplementary discipline and may decide to take further action i.e. doubling up and /or extending suspensions to all levels.

5.3.7 Any player reaching the accumulated totals below is automatically suspended for the relevant number of games (over and above any suspension awarded for a match penalty if applicable). Please note that 5 accumulated penalty points does not incur any automatic additional suspension.

10 points - 2 games

15 points - 3 games

20 points - 4 games

25 points - 5 games

30 points - automatic full suspension for the rest of the season, with the right to appeal.

5.3.8 Penalty points are cumulative, i.e. after a suspension is served points are not deleted from a player’s records but count towards future suspensions.

Example: A player on reaching 10 points is required to serve a 2 game suspension. The same player upon being awarded a further 5 penalty points, now has a total of 15 points and is required to serve a 3 game suspension.

5.3.9 At the end of the season, any outstanding suspensions are carried over to the next season. In special circumstances, players with outstanding suspensions due to accumulation of penalty points or match penalties, may be allowed to participate in end of season Club tournaments or friendlies. Clubs should contact SIH-UK in writing for confirmation of player eligibility. This will not apply for suspensions due to match penalties, in particular serious offences such as kicking, head-butting, etc. The outstanding suspensions must still be served in League or Cup games at the start of the next season.

5.3.10 The Discipline Committee reserves the right to increase or decrease a penalty, subject to Referee’s report.

5.4 PLAYING A SUSPENDED OR ILLEGAL PLAYER

5.4.1 In the event a team allows a suspended or illegal player to play then the following will be applied:

(i) Playing a suspended player

The team official responsible for the offence will receive an automatic 2 game suspension and 10 penalty points will be added to the team’s total. The offending player will receive a further 1 game suspension in addition to the original suspension with no further penalty points added to his total. The game, if won by the offending team will be awarded 5-0 to the non-offending team. If the non-offending team wins then the result will stand and 2 league points will be deducted from the offending team’s total.

(ii) Playing an illegal player

The coach will receive a 2 game suspension and 10 points will be added to the team’s total. The game, if won by the offending team, will be awarded 5-0 to the non-offending 34

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team. If the non-offending team wins then the result will stand and 2 league points will be deducted from the offending team’s total.

5.5 PLAYER COACHES (PLAYERS)

5.5.1 A player registered as a player/coach who receives a disciplinary suspension is also suspended as a coach, at the same level, for the length of the suspension and must abide by the conditions as listed in paragraph 5.5.3.

5.5.2 Should the coach in charge be ejected from a game and no level 2 coach is available to take his place then a level 1 coach will be allowed to take charge of the bench for the remainder of the game.

5.6 PENALTY POINTS FOR COACH/MANAGER AND BENCH OFFICIALS (ALL OFFENCES)

5.6.1 Game misconduct Automatic suspension for one game plus 5 points

Match penalty (all offences) 5 points

5.6.2 In the case of match penalties, these are subject to a referee’s report and the length of the suspension awarded will be based on this. All match penalties will result in the coach, manager or bench official being suspended for a minimum of two games. All coaches, managers or bench officials receiving match penalties should wait for notification from their disciplinary officer before resuming any participation in games.

5.6.3 Following repeat offences the disciplinary panel reserve the right to consider the coach’s actions under supplementary disciplinary and may decide to take further action i.e. extending the suspension to all levels and/or reporting the findings to the coaching program.

5.6.4 Coaching While Suspended

(i) A suspended coach may not be within a 30 metre radius of his teams’ bench.

(ii) A suspended coach may not coach whilst in the ice rink during the game.

(iii) A suspended coach may visit his teams’ dressing room during the period breaks. In the event a team allows a suspended coach to coach then the following penalty points will be applied:

(iv) The offending coach will be given a further automatic two game suspension and 10 penalty points will be added to the team’s total.

(v) The offending coach will be brought before the disciplinary panel where he may be charged with bringing the game into disrepute.

5.7 PLAYER COACHES (COACHES)

5.7.1 A coach registered as a player/coach who receives a disciplinary suspension is also suspended as a player, at the same level, for the length of the suspension and must abide by the conditions as listed in paragraph 5.5.4.

5.8 PENALTY POINT FINES SYSTEM

5.8.1 The tariff for all teams is cumulative as shown in the table below (Appendix XVII).

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Scale of fines

Number of penalty points Fine Cumulative total

On reaching 25 £20.00 £20.00

30 £30.00 £50.00

40 £40.00 £90.00

50 £50.00 £140.00

60 £60.00 £200.00

70 £70.00 £270.00

80 £80.00 £350.00

90 £90.00 £440.00

100 £100.00 £540.00

And so on in this manner…..

Example:

A team originally with no points but is assessed 40 points in one game would be fined £90 as below.

0 - 20 points = £20 }

21- 30 points = £30 } Total £90

31- 40 points = £40 }

The same team in the next game then acquires an additional 20 points taking the accumulated points total to 60 and the accumulative fine total to £200 as below.

41-50 points = £50 }

51-60 points = £60 } Total £200

5.8.2 Team fines for 50 / 75 / 100 accumulated penalty points (in addition to any automatic fines listed above):

50 team penalty points

SNL £100

U20 £50

U16 and below £50

Women £50

The coach may be required to attend a disciplinary hearing

75 team penalty points

Senior £250 plus deduction of 2 league points

U20 £150 plus deduction of 2 league points

U16 and below £100 plus deduction of 2 league points

Women £150 plus deduction of 2 league points 36

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100 team penalty points

Senior £500 plus possible further deduction of league points

U20 £300 plus possible further deduction of league points

U16 and below £200 plus possible further deduction of league points

Women £300 plus possible further deduction of league points

5.9 DISCIPLINARY MATTERS AND DISCIPLINARY APPEALS

5.9.1 The Disciplinary Panel is an independent tribunal empanelled by SIH-UK. It will consist of a Chairperson and between two other independent persons.

5.9.2 The Appeals Panel is a panel established to consider appeals from decisions of the Disciplinary Panel and shall consist of a Chairperson and two other independent persons.

5.9.3 The Disciplinary Panel and Appeals Panel will act in good faith and in accordance with natural justice.

5.9.4 A disciplinary hearing is a hearing of a sport’s governing body and not of a court.

5.9.5 All disciplinary panel and appeals panel hearings and related matters shall be dealt with as soon as is practically possible. No penalty imposed shall take effect until the appeal process has been finally determined.

5.9.6 All disciplinary panel and appeals panel hearings may not be published into the public domain which includes any form of social media without the written permission of SIH-UK Board of Directors.

5.9.7 Procedure

A Notice of Complaint shall be issued to a party where: (i) A penalty is called by a game Official based on offences described in the current IIHF official rule book, IIHF case book and bye-laws and for the avoidance of doubt shall include the following called by a game Official: • Any offence in which a game misconduct or match penalty is assessed to a coach. • Any offence in which a game misconduct or match penalty is assessed to a player. (ii) An incident/match report is received by SIH-UK and or similar from the IIHF or an IIHF recognised foreign Federation no matter the timescale of receipt of documentation. (iii) SIH-UK Chairperson or SIH-UK Secretary shall as soon as practically possible on receiving an incident/match report convene a hearing of a disciplinary panel issue a Notice of Complaint. 5.9.8 Where the party alleged to have committed an offence in accordance with clause 7 is a player, a member of team staff, an official or otherwise employed by or associated with a club, a Notice of Complaint may be delivered by Ice Hockey UK directly to that club. Such notice shall be deemed to have been delivered to the party when delivered to his club.

5.9.9 The Notice of Complaint should:

(i) state the rules which had been allegedly breached; (ii) where appropriate, state where the circumstances and/or the rules give rise to determination by first instance proceedings or fast track proceedings; (iii) state a summary of the general factual circumstances given rise to the alleged breach which will generally include: • the date and place of the incident giving rise to the alleged breach; • the name of the person or body against whom the complaint is made and, where, appropriate, the club and/or team he was representing at the time of the alleged breach;

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• where appropriate, the name of the opposing team; • where appropriate, the name of match officials involved. (iv) Where available, SIH-UK should provide a link to the footage of the incident; and (v) provide copies of documents or other material referred to in the complaint, where available.

5.9.10 Fast Track Procedure

5.9.11 If, in the opinion of SIH-UK, the breach prima facie warrants a suspension, SIH-UK may offer the party alleged to be in breach a suspension or such other penalty as it seems to SIH-UK to be appropriate in all the circumstances, taking into account the following factors:

(i) the player’s history; (ii) the intention of the play; (iii) the outcome of the play.

5.9.12 The party alleged to be in breach will have a period of five working days starting from the date of the receipt of the Notice of Complaint to notify SIH-UK in writing that they wish to contest the proposed decision or sanction. In the event that no such notification is received in writing by SIH-UK within five working days, the sanction set out in the Notice of Complaint will take effect immediately.

5.9.13 In the event that notification of intention to contest the decision or sanction is made to SIH- UK within the time limit specified in Clause 5.9.12, the Disciplinary Tribunal shall be convened as soon as is reasonably practicable.

5.9.14 The Disciplinary Panel

(i) The SIH-UK Secretary will advise in writing of the date, time and venue of the hearing. (ii) If the party wishes to have a legal representative present, they must notify the SIH-UK Secretary in advance of the hearing. (iii) Any costs incurred by the party are not recoverable, whatever the outcome of the hearing. (iv) Where the party accepts the Game Report/Referees Report or any other relevant report and the Disciplinary Panel is convened to consider only the proposed sanction, the Appellant may invite the Appeals Panel to review sanction without a hearing, after considering any written representations that the Appellant has submitted to the Disciplinary Panel for its consideration. (v) The Disciplinary Panel shall have full discretionary powers to call for and consider such evidence as it thinks appropriate and may, at its discretion, decline to hear any or all of the evidence sought to be led. (vi) Disciplinary Panel hearings shall be conducted in private. (vii) Deliberations of the Disciplinary Panel shall be conducted in private.

5.9.15 Appeals 5.9.16 Circumstances of Appeal

Given the nature of the sport of Ice Hockey, it is not feasible, proper or proportionate use of resource to extend a right of Appeal to all levels of sanctions. Appeals are therefore only permitted in the following circumstances: (i) Where a suspension in relation to an offence has been ordered under the Fast Track Procedure or by the Disciplinary Panel and the suspension is for more than three (3) games; (ii) Where an exclusion order has been made in relation to an Ice Hockey arena/venue; (iii) Where the sanction amounts to an expulsion from the membership of/affiliation to SIH- UK, IHUK, EIHL, EIHA, or NIIHA. (iv) Where the sanction amounts to the removal of a person’s/team’s licence/registration.

5.9.17 A Notice of Complaint shall be issued to a party where;

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A penalty is called by a game Official based on offences described in the current IIHF official rule book, IIHF case book and bye-laws and for the avoidance of doubt shall include the following called by a game Official: (i) Any offence in which a game misconduct or match penalty is assessed to a coach. (ii) Any offence in which a game misconduct or match penalty is assessed to a player. (iii) An incident/match report is received by IHUK and or similar from the IIHF or an IIHF recognised foreign Federation no matter the timescale of receipt of documentation. SIH-UK Chairperson or SIH-UK Secretary shall as soon as practically possible on receiving an incident/match report issue a Notice of Complaint. 5.9.18 Notifications to Clubs

SIH-UK Chairperson or SIH-UK Secretary shall advise either the Club direct or through the organisation that the Club is affiliated or the person is registered in writing of the disciplinary panel’s decision. The disciplinary panel shall have the Power to impose any penalties as it deems necessary.

5.9.19 Application of penalties

(i) Any suspension imposed on a club can apply to any games associated with the player or coach in domestic leagues, conference, Scotland and GB Teams either at home or abroad. (ii) Suspensions and penalties imposed shall be served during the period commencing as indicated by the disciplinary panel or the appeals panel. Any suspension or penalty period not completed by the end of a season shall be carried forward until served in full. (iii) Any suspended player or coach is prohibited from approaching the players’ bench of that player’s team, opposing teams bench, the scorers bench or penalty box during games in which they would have been playing but for the suspension.

5.9.20 Appeals Panel Procedures – Notice of Appeal

(i) Any club or person wishing to appeal against a decision of the disciplinary panel shall file notice of appeal in writing within 7 working days after the date on which the decision of the disciplinary panel is notified to the club/person, to SIH-UK Secretary by email [email protected] (ii) Appeals are only permitted where the suspension is more than 3 games for each offence (not a total of 3 games). (iii) A request for a personal hearing must be made in writing to SIH-UK Secretary by email [email protected] (iv) Prior to notice of appeal £300 must be deposited in SIH-UK’s bank account as a deposit against costs of the hearing (which may be more than £300). The appellant will be required to pay the reasonable travel expenses of the appeals panel convened to hear the appeal. These costs are non-returnable. (v) Such notice of appeal shall state the grounds of the appeal in sufficient detail to inform the appeals panel of the issues the club or person intends to raise at the appeal and shall indicate new documented evidence to justify the appeal which may not have been available to the disciplinary panel. (vi) If the appeal for a personal hearing is granted, SIH-UK Secretary will advise in writing of the date, time and venue of the hearing. (vii) If an appeal is refused, the SIH-UK Secretary will advise in writing the reason why the appeal has been refused. (viii) As this is an Appeal to a sport’s governing body, appellants are not as a general rule permitted to have a legal representative present. Any request to be represented by a legal representative is at the discretion of the Appeals Chairperson. (ix) Any costs incurred by the appellant are not recoverable. If a legal representative is permitted by the Chairperson of the Appeal Panel, all costs will be borne by the Appellant in this matter, whatever the outcome of the hearing. (x) Where the Appellant accepts the Game Report/Referees Report or any other relevant report and the Appeal is against sentence only, the Appellant may invite the Appeals Panel to review sentence without a hearing, after considering any written representations that the Appellant has submitted to the Appeals Panel for its consideration.

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(xi) The Appeals panel shall have full discretionary powers to call for and consider such evidence as it thinks appropriate and may, at its discretion, decline to hear any or all of the evidence sought to be led. (xii) Appeals Panel hearings shall be conducted in private. (xiii) Deliberations of the Appeals Panel shall be conducted in private. (xiv) Having heard such evidence considered appropriate by the Appeals Panel and any submissions made by or on behalf of the Appellant, the Appeals Panel may decide to: (xv) Allow the Appeal, in which case all sanctions against the Appellant shall be removed; or (xvi) Dismiss an Appeal, in which case all sanctions against the Appellant shall remain in effect; or (xvii) Determine that a different sanction is appropriate and impose such a sanction; or (xviii) Take any step which in the exercise of its discretion, the Appeals Panel considers it would be appropriate to take in order to deal justly with the Appeal.

5.9.21 The decision of the Appeals Panel shall be advised to the Appellant as soon as reasonably practicable after the conclusion of the hearing. Where it considers it appropriate, the Appeals Panel may deliver an oral decision at the conclusion of the hearing.

5.9.22 Hearings of the Appeals Panel shall be recorded by minutes taken by any means as is considered appropriate by the Appeals Panel and will be stored in compliance of the data protection act.

5.9.23 The decision of the Appeals Panel shall be final and binding on all parties, subject to clause 15 below.

5.9.24 Sports Resolutions Final Arbitration

(i) Any decision of the Appeals Panel that relates to the decision to suspend for 30 games or more, or relates to an exclusion order, expulsion, licence or registration removal can be challenged and any challenge shall be referred to the Sports Resolutions for final and binding arbitration. (ii) The challenge shall be limited to review of the legality of the procedure used and the decisions made by the Disciplinary Panel and Appeals Panel (iii) No Team, Club or person under the jurisdiction of IIHF, IHUK, EIHL, EIHA, SIH-UK or NIIHA and the rules, regulations and by-laws of the aforementioned organisations may issue Court proceedings in relation to clause 15 (1) challenge in any Court, in any jurisdiction. (iv) For the avoidance of doubt, any suspension for less than 30 games falls outside of this arbitration clause and the decision of the Appeals Panel is final and binding in that respect. (v) The costs of the Final Appeal to Sports Resolution shall be borne by the Appellant. (vi) For more details on Sports Resolutions, please refer to www.sportsresolution.com

5.9.25 Sports Resolutions Mediation / Arbitration

(i) Members, affiliates, associates, participants, Clubs, Teams, Persons and SIH-UK agree that any other disputes between them that are not covered by the Rules, Regulations and By-Laws shall be referred to Sports Resolutions for resolution by mediation in accordance with Sports Resolutions (UK’s) Meditation Procedure, which procedure is deemed to be incorporated by reference to this clause. (ii) If the dispute referred to at 16 (1) is not settled within 21 days of the mediation being instituted, or within such other period as the parties to the dispute/s shall be referred to and finally resolved by arbitration under the Arbitration Act 1966 and Sports Resolutions (UK’s) Arbitration Rules, which rules are deemed to be incorporated by reference to this clause. (iii) The costs of the Sports Resolutions Mediation and Arbitration shall be borne by the Appellant. (iv) For more details on Sports Resolutions, please refer to www.sportsresolution.com

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5.9.26 General principles applicable to all disciplinary matters

(i) SIH-UK, Board of Directors, Disciplinary Panel and appeals Panel will act in good faith and in accordance with the principles of natural justice and within the rules set out in this document, in accordance with the rules of the current IIHF Rule Book, IIHF Case Book, Bye-Laws the Coach Manager Code of Conduct and any current IHUK rules. (ii) Procedures or proceedings under the Rules or any decision of the Disciplinary Panel, Appeals Panel shall not be quashed or held invalid by reason only of any defect, irregularity, omission or technicality unless such results in material doubt as to the reliability of the findings or Decisions of the Disciplinary Panel or the Appeals Panel, or results in a miscarriage of justice. (iii) Subject to clause 19, any Disciplinary Proceedings or Appeal Proceedings shall not be adjourned by reason only that the Person or Player involved is, or is likely to be, subject to civil or criminal proceedings arising from the same circumstances which are the subject of the proceedings. Any decision as to whether to adjourn is at the discretion of the Disciplinary Panel or the Appeals Panel. (iv) In respect of any matter not proved in the Rules, the decision of the Disciplinary Panel or the Appeals Panel shall be taken in accordance with the principles of fairness and Justice. (v) The Disciplinary and Appeal proceedings, and hearings referred to in the Rules are proceedings of a sport’s governing body and not of a court and are designed to deal with sporting matters and specific to the sport of Ice Hockey.

5.9.27 Proof

The Disciplinary Panel and the Appeals Panel shall make decisions based on the balance of probabilities, meaning that the incident(s) in question were more likely than not to have occurred.

5.9.28 Young People (Less than 18 years of age)

(i) Any Person or Player, less than 18 years of age shall be accompanied by his/her guardian or parent at any hearing that may be convened. (ii) Any Person or Player under 18 years of age who is subject to disciplinary or appeals proceedings is obliged to be present at any hearing, unless at the discretion of the Disciplinary Panel or Appeals Panel it is determined to be unnecessary. (iii) Any Person or Player under 18 years of age who is present at any hearing as party or witness to the proceedings shall be obliged to give evidence (either in writing or at the hearing, depending upon the circumstances), unless at the discretion of the Disciplinary Panel or Appeals Panel it is determined unnecessary.

5.9.29 Criminal Charges / Investigations

(i) The Disciplinary Panel reserves the right to suspend a Person or Player where that Person or Player is subject to criminal charge. (ii) Once the matter has been dealt with by the statutory authorities, IHUK and the Disciplinary Panel reserves the right to take further action in accordance with the Rules. (iii) In the event of criminal charges being initiated in relation to the alleged Misconduct of a Player or Person then the Player or Person maybe suspended pending the outcome of the said charges, which will be referred to the statutory authorities. Once the statutory authorities have dealt with the matter, SIH-UK reserves the right and power to review all circumstances in accordance with the Rules and decide to continue the suspension or expel the Player or Person if it deems it so necessary in the interests of IHUK or the sport of Ice Hockey as a whole. 5.9.30 Suspension Pending Hearing

The Disciplinary Panel shall be empowered to impose an immediate suspension on a Player, Person and Team/Club pending the determination of a disciplinary matter where the gravity of the Misconduct allegation shall warrant immediate suspension.

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5.9.31 Notification

The Board of SIH-UK must be notified if a Player or Person is suspended, stepped down from a position or expelled from a Club/ Team at any stage. Notification should be received in writing from the person or committee within the Club/Team imposing the sanction stating the sanction imposed, the outcome and their authority in the process.

5.9.32 Mission Statements

(i) SIH-UK has long recognised the necessity of having a procedure by which parties who receive a certain level of sanction under the Rules shall have the right of appeal against such decision of the Disciplinary Committee as part of the overriding objective to secure justice. (ii) The Appeals Panel shall be entitled to adopt such procedure as it thinks fit in each particular case but subject to this power to regulate its own procedure shall generally observe the procedures stated in the Rules and shall ensure that a party appealing against a decision of a Disciplinary Panel. (iii) Receives a proper notification of the hearing of the Appeal. (iv) Has the opportunity to be heard in support of the Appeal. (v) Has the right to have the Appeal determined by a fair and impartial panel.

5.10 EXAMPLES OF SUSPENSIONS

5.10.1 A player receives a match penalty for cross checking. The player receives 5 penalty points and a one game suspension.

5.10.2 The same player in a subsequent game receives a match penalty for charging. The player receives 5 penalty points and a one game suspension for the offence plus a further two game suspension for accumulation of 10 penalty points. A three game suspension in total.

5.10.3 A player receives a match penalty for head-butting. The player receives 15 penalty points and a three game suspension plus a further three game suspension for accumulation of 15 penalty points. A six game suspension in total.

5.10.4 The same player in a subsequent game receives a match penalty for kicking. The player receives 15 penalty points taking his accumulated tally to 30 penalty points. He is automatically suspended for the rest of the season, with the right to appeal.

5.11 THE SEVEN DAY RULE

5.11.1 This applies to those players who play at more than one level from under 12 age group to seniors e.g. U12 up to U14, U20 up to SNL, etc.

5.11.2 Since junior teams may not play each week the rule was brought in to ensure that players under suspension are banned from hockey at other age levels for a minimum period of 7 days for each one game suspension (14 days for a two game suspension, 21 days for a three game suspension, etc.). Day 1 being the day after the suspension is received.

5.11.3 When the required number of games have been served in the age group in which the suspension was received then the period of suspension ends regardless of how many days have elapsed.

Example 1:

An Under 16 player who plays up to Under 20 receives a one game suspension in an Under 16 game. The suspension must be served at Under 16. If after 7 days have elapsed the suspension has not been served at Under 16, the player is allowed to play up to Under 20. Only after the suspension has been served at Under 16 League or Cup games will the player be eligible to play at Under 16 again. Immediately the player sits out the suspension at Under 16 League or Cup games the suspension is served and the player can again play at both Under 16 and Under 20. 42

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Example 2:

An Under 12 player who plays up to Under 14 receives a two game suspension in an Under 14 game. The suspension must be served at Under 14. If after 14 days have elapsed the suspension has not been served at Under 14, the player is allowed to play at Under 12. Only after the suspension has been served at Under 14 League or Cup games will the player be eligible to play at Under 14 again. Immediately the player sits out the suspension at Under 14 League or Cup games the suspension is served and the player can again play at both Under 12 and Under 14.

5.12 40% RULE

5.12.1 A player registered at their own age group and who does not play up, i.e. only plays at their own age group, can play in any competition at that age group regardless of the number of games played.

5.12.2 A player registered at their own age group but who regularly plays up, or is on a two-way contract, must play a minimum of 40% of the games available to them in their own age group to qualify for other competitions, e.g. Scottish Cup, Spring Cup.

5.12.3 A player who regularly plays up and does not play the minimum 40% of the games available to him in their own age group are automatically excluded from other competitions, e.g. Scottish Cup, Spring Cup.

5.12.4 Players signed from other clubs during the season who have played for their previous clubs in other competitions, e.g. Scottish Cup, Spring Cup, are automatically excluded.

5.13 SRIHC PROCEDURES - INTRODUCTION

5.13.1 SRIHC will continue to use game suspensions and/or club fines as the means to curb and control unsportsmanlike actions.

5.13.2 It is the responsibility of each member club to impose and monitor all penalties and suspensions. The failure of a club to ensure that appropriate actions are carried out and that a suspended player/official complies with the rules, may lead to further discipline and or fines being imposed against the club.

5.14 SRIHC - GAME MISCONDUCT

5.14.1 A player/official awarded a Game Misconduct or a 5 + Game Misconduct (All Other Offences) shall leave the playing arena immediately for the balance of the game.

5.15 SRIHC - MATCH PENALTY

5.15.1 A player/official awarded a Match Penalty (All Offences) shall leave the playing arena immediately for the balance of the game. In addition the player/official shall be awarded:

• Automatic 5 x Game Suspension or 8 Weeks, whichever the longest

5.16 SRIHC - SECOND MATCH PENALTY IN ANY SEASON

5.16.1 A player/official awarded a SECOND MATCH PENALTY in any season shall leave the playing arena immediately for the balance of the game. In addition the player/official shall be awarded:

• Automatic 8 x Game Suspension or 12 Weeks, whichever the longest

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5.17 SRIHC - THIRD MATCH PENALTY IN ANY SEASON

5.17.1 A player/official awarded a THIRD MAJOR PENALTY in any season shall leave the playing arena immediately for the balance of the game. In addition the player/official shall have:

• Their Registration withdrawn with immediate effect. The player will be removed from the club’s online roster.

5.18 SRIHC - SUPPLEMENTARY DISCIPLINE

5.18.1 All Major Penalties awarded in recreational games shall be reported by the Referee, in writing, to the SRIHC Discipline Co-ordinator within 3 days.

5.18.2 The referee’s report will be the main factor in determining if any supplementary discipline will be added to the automatic suspensions for major penalties.

5.18.3 The Discipline Committee may contact the referee to clarify anything that is in their report, for a more detailed explanation about the incident or anything leading up to the incident.

NOTE: It is important that the home team gives the referee a copy of the game sheet.

5.18.4 In addition to the suspensions imposed for major penalties detailed above, the SRIHC Disciplinary Committee may, at any time after the conclusion of the game, investigate any incident and may assess additional suspensions for any offence committed on or off the ice at any time before, during and after the game, whether or not such offences have been penalised by the Referee.

5.18.5 The SRIHC Discipline Committee may ask a member club to invite a player/official to attend a discipline meeting, with their designated club representative, this would normally be in extreme cases or when players/officials are repeat offenders.

5.18.6 A player/official serving a suspension incurred as a result of a Match Penalty or Supplementary Discipline shall not be permitted to take part in any tournament.

5.18.7 In this instance, a total of one game suspension shall be deducted from the balance of the player/official’s total of outstanding game suspensions still to be served.

5.18.8 Any Major Penalties awarded against non-Scottish Recreational Teams shall be dealt with as per the relevant Paragraph above.

5.18.9 The EIHA Recreational Section will inform the SRIHC Discipline Co-ordinator of all major penalties awarded to players from SRIHC member clubs in games against EIHA Recreational Section member clubs (and vice versa).

5.18.10 SRIHC member clubs MUST upload a copy of the game sheet to the SRIHC system and notify the Co-ordinator if any of their players receive any major penalties while playing against EIHA Recreational Section member clubs.

5.19 SRIHC - APPEALS PROCEDURE

5.19.1 The same procedure as the league will apply

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5.20 COMPLAINTS PROCEDURE

Written complaint submitted

If complaint relates to Child Protection - see If complaint refers to Chapter 8 - Guidance on general conduct the Protection of Young People in Ice Hockey

Complaint is considered by Disciplinary Committee

Hearing is held with subject of complaint

Decision made and informed to all relevant parties

Subject of complaint has right of appeal

Matter is referred to Committee

In all cases results of investigation and hearing will remain confidential to the subject of complaint and the complainant

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CHAPTER 6 Coaching Protocols

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CHAPTER 6 Coaching Protocols

6.1 Mission Statement 6.2 Purpose Statement 6.3 Coaching Qualifications Protocols 6.4 Entry Requirements 6.5 Minimum Qualifications for Head Coaches 6.6 Introduction to Coaching 6.7 Level 1 Certificate 6.8 Level 2 Certificate 6.9 Level 3 Certificate 6.10 Lapsed Qualifications 6.11 Non UK Qualifications 6.12 Skating Requirements 6.13 Registration Procedures 6.14 Coaching Status 6.15 Training and Game Requirements 6.16 Game / Bench Requirements 6.17 Hockey Schools 6.18 Coaches 6.19 Insurance 6.20 Beginners’ Programmes 6.21 Waiver

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CHAPTER 6 Coaching Protocols

6.1 MISSION STATEMENT

6.1.1 The SIH-UK Coaching Programme is committed to developing coaches who will be effective instructors and role models, through a comprehensive education programme at all levels of the sport

6.1.2 Responsible Coaching

Responsible sports coaching means we all have a duty of care to the people we coach. Active SIH-UK coaches must be Qualified and Licensed. It is the responsibility of the coach to ensure that their qualifications are current and maintained.

• Qualified – have appropriate training • Licensed – meet current registration requirements

6.2 PURPOSE STATEMENT

6.2.1 Educating coaches in pursuit of excellence in Ice Hockey

6.2.2 Coach Status Statement

(i) The coach in charge of training sessions and matches must meet the coach qualification requirements of the team in question. He/she accepts responsibility for all aspects of management, discipline and health and safety for the entire team. He/she also accepts responsibility for any assistants and trainers used, who must also meet the qualification and licensing requirements. (ii) All coaches are responsible for knowing the rules and regulations of the sport and of the age group and competition level that they will be coaching. This includes the IIHF rules, SIH-UK Coaching Protocols, SIH-UK Coaches and Officials Code of Conduct, SIH-UK rules of competition for the league or section where they are coaching. (iii) All coaching and management staff must be registered and insured prior to being allowed on the bench or to run or assist at training sessions. (iv) All coaches must wear a certified helmet manufactured specifically for ice hockey, with the chin strap properly fastened, for all on ice activities.

6.3 COACHING QUALIFICATIONS PROTOCOLS

6.3.1 SIH-UK Coach Education Pathway (Continuous Development)

Level 3

Certificate in Ice Hockey Coaching (IHUK) (Continued Development every three years)

Level 2

Certificate in Ice Hockey Coaching. (Continued Development every three years)

Level 1

Certificate in Ice Hockey Coaching. (Continued Development every three years)

Introduction to Coaching / Learn to Play

6.3.2 Coaches who pass Level 1 (L1) or Level 2 (L2) will receive a certificate as proof of qualification. Coaching Licences will be issued by the SIH-UK Registration Secretary at the beginning of each season (or during the season if a coaching qualification has been gained then).

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6.3.3 The Registration Secretary will not issue a licence to a coach who has lapsed from L1 until it is proved he has satisfied the requirements given below to re-certify him/her as L1. Similarly, at the start of a season the Registration Secretary will only issue a L1 Licence to a coach who has lapsed from L2 to L1. The Registration Secretary will not issue a L2 licence to a coach who has lapsed from Level 1 until it is proved he has satisfied the requirements given below to re-certify him/her as L2.

6.3.4 See Appendix XIII for course application form

6.4 ENTRY REQUIREMENTS

6.4.1 For Young Leaders Course or Learn to Play see below.

6.4.2 The L1 Course is an open course but applicants may be asked to prove their suitability to become a qualified ice hockey coach.

6.4.3 The SIH-UK Coaching Programme reserves the right to refuse entry into any Coaching Course it may run.

6.4.4 L2 candidates must have held L1 for a minimum of one year and be aged 18. (See 60 day rule below).

6.4.5 L3 candidate requirements will be published at the time of any L3 Course.

6.5 MINIMUM QUALIFICATIONS FOR HEAD COACHES

6.5.1 Recreational & University (adult only): Level 1

6.5.2 Beginners LTP Courses, Under 10, Under 12, Under 14, Under 16, Under 18, Club Head Coach, SNL, Conference Team Head Coach and National Team Head Coach: Level 2. At Under-12 downwards a L1 Coach may be allowed to be Head Coach of a club team if his application to do so has been approved by the SIH Coaching Programme

6.5.3 Club Head Coach, SNL, Conference Team Head Coach, National Team Head Coach: Level 2 with at least four years coaching experience.

6.5.4 EPIHL: Level 3 (Minimum requirement from 1st August 2015) (England only)

6.6 YOUNG LEADERS AWARD

6.6.1 This award is not a coaching qualification, but is a foundation for the Level 1 course.

6.6.2 Candidates must be at least 14 years old on the first day of the course and must be able to meet the skating requirements (see below for details).

6.6.3 They must also be currently registered as a player with the SIH-UK.

6.6.4 Attendee must attend and complete all sections of the course.

6.6.5 Attendee must receive results before being eligible to undertake role and responsibilities of a Young Leader.

6.6.6 Course must be paid for in full before attending the course.

6.6.7 Young Leaders must always be under the strict and close supervision of a L2 coach or above and participation is restricted to:

(i) Setting out equipment

(ii) Demonstrating skills and drills

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(iii) May help out at practices and cross-ice tournaments only (may not play during scrimmages or games)

(iv) May only work with players at least one full playing age level down

(v) May not act as the head coach, assistant coach or referee during practices or games

(vi) Full playing kit must be worn.

(vii) Cannot act independently at practices or games.

6.6.8 LTP student coaches are subject to the requirements of the SIH-UK Child Protection Policy (upon reaching 18, CRB Checks are mandatory before participation).

6.6.9 Insurance of all coaches and players is invalid if there is no L2 or above in charge and on ice during the entire practice.

6.6.10 Continuous Development

All LTP coaches and Young Leaders must:

(i) re-certify every three years to maintain their Student Coach status (or have progressed to a L1)

(ii) complete the prescribed online re-certification modules, if they are current; or

(iii) attend an IIHF clinic (or equivalent); or an SIH-UK sport specific workshop

Course Outline

4 hours classroom theory – short focused topic sessions to give the student an understanding of the coaching process and of how coaches work, giving them the underpinning knowledge so they can successfully help the club coaches in delivering effective training.

The theory course is followed by a minimum of 6 hours practical experience gained in their club under the guidance of Level 2 or Level 3 coaches.

Evidence, Assessment and Certification

Continuous assessment during the course by the SIH Instructors.

Practical experience must be witnessed and verified by the Level 2 or Level 3 club coachesand submitted to the SIH Coaching Programme.

Continuing Professional Development

Young Leaders will lose their status on reaching their eighteenth birthday and should take the Level 1 Certificate in Coaching Ice Hockey Course.

6.7 LEVEL 1 CERTIFICATE IN ICE HOCKEY COACHING

6.7.1 Must be at least 16 years old on the first day of the course and must be competent skaters (see skating requirements at 6.11) and be able to participate in the skating / on-ice requirement of the course. Attendees must attend all sections of the course. The format for a Level 1 Course and Examination will change as from 1st August 2015. After application, candidates will be given access to the IIHF Coaching Manual so they can prepare for the course.

The course will run over a two day (usually a weekend) period of classroom work and an on- ice session. Candidates will then sit and submit a closed book theory and practical examination one week later. Upon passing the examination the candidate will serve a probationary period of three months and near the end of this period his/her coaching skills will be assessed by an IIHF Instructor. Provided the candidate passes this evaluation a full Level 1 licence will be awarded. During the 3 month probationary period you will be able to carry out the normal

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duties of a L1 coach, i.e. assist a L2 Coach for on-ice practices and assist a L2 coach on the bench at games.

6.7.2 The exam must be submitted at the end of the allowed time, on the set day, and attain an overall 80% to receive qualification.

6.7.3 Attendee must receive examination results before being eligible to undertake role and responsibilities of a L1 coach.

6.7.4 Course must be paid for in full before attending the course.

6.7.5 Qualified L1 coaches can only assist a L2 coach or above to run practices. However, they may apply to the SIH Coaching Programme for permission to become a Head Coach of a club team to run practices and be in charge of the team bench at no higher than Under-12 level. Each case will be considered on its merits.

6.7.6 There must be a L2 or above in charge and on ice for the entire practice, unless a L1 coach has been given permission as at 6.7.5 above, otherwise insurance of all coaches and players is invalid.

6.7.7 Level 1 Continuous Development

(i) All L1 Qualifications gained will be valid for three years.

(ii) After passing the L1 Course, coaches will be allowed one re-certification to retain their L1 qualification before three years have elapsed (unless they have progressed to L2) by completing any of the development pathways set out below. No further re-certification at L1 will be allowed after this and if a coach has not progressed to L2 by the end of the next three years he/she will have to complete the L1 Course again.

(iii) L1 coaches must:

• complete the prescribed online re-certification modules, if they are current; or

• attend an SIH-UK Coaching Programme sport specific workshop; or

• attend an IIHF clinic (or equivalent).

(iv) A L1 coach can take a L2 course after gaining a minimum of one year of coaching experience, and if they meet the age requirement.

(v) Dispensation will be considered to allow access to a L2 course where it falls within a 60 day period of a coach becoming 18 years old.

6.7.8 Previously registered as a L1 but licence has lapsed:

(i) If not registered for over two years, coach must retake the L1 exam and cannot take a L2 until the club Head Coach can provide written proof that the coach has been coaching for a minimum of six months.

(ii) Must attend the next SIH-UK CP Coaching Clinic.

(iii) Coaches working with anybody under 18 years old must also undertake a child protection review with the club’s child protection officer and complete a local authority/Sports Coach UK child protection workshop.

6.7.9 Level 1 Recognised Prior Learning (RPL)

The recognition of prior learning (RPL) is defined as: A method of assessment that considers whether a learner can demonstrate that they can meet the course requirements through knowledge, understanding or skills that they already possess and do not need to develop through an extended course of learning. RPL is a process that allows learners with work experience and/or other related learning, to proceed more quickly.

A learner may wish to gain a qualification but may already possess some of the related skills, knowledge, experience and understanding. 52

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To allow RPL and for the learner to proceed, the SIH must be satisfied that the learner has the necessary underpinning knowledge and skills to perform the tasks required of a Level 2 coach.

To do this they must provide the SIH-UK with verifiable evidence to support their claim. This is assessed on a case by case basis

Dispensation will also be considered if the candidate is: A Level 3 Qualified United Kingdom Coaching Certificate (UKCC) coach from another sport - so if they have the required skating and playing skills, they can attend the SIH-UK Level 1 and Level 2 courses to add the sports specific Ice Hockey knowledge to their existing high level coaching knowledge and experience, with minimal delay.

Key Points: • Verifiable evidence of RPL must be provided to the SIH-UK. • Experienced Players and L3 UKCC coaches can complete both the Level 1 and Level 2 courses within a shorter timeframe, but cannot bypass the Level 1 or Level 2. The Level 1 and Level 2 courses must still be taken and all sections completed and passed. • During the Level 1 course RPL candidates must demonstrate their knowledge and understanding of the coaching process and their willingness to learn.

If these criteria are met during the Level 1 course and the candidate demonstrates their suitability, then the L1 course Lead Instructor can grant Dispensation based on Recognised Prior Learning to allow a coach to attend a Level 2 course ASAP.

(i) Dispensation will be considered if the candidate has played in Elite League / EPIHL, NPHL, ENL1 or equivalent for a minimum of five seasons, or played for the GB Men’s or Women’s Senior Teams:

• The L1 exam must be taken. On passing the L1 exam the candidate can attend a L2 course within six months if he/she can be confirmed as actively coaching within that period.

• This concession will only apply to coaches who are resident in the EU and registered with the association of the country.

• Coaches who require a work permit and have applied for dispensation will have their continuity of playing/coaching in the UK taken into consideration for approval of dispensation.

6.8 LEVEL 2 CERTIFICATE IN ICE HOCKEY COACHING

6.8.1 Coaches must be at least 18 years old on the first day of the course and must be competent skaters (see skating requirements at 6.11) and be able to participate in the skating / on-ice requirement of the course.

6.8.2 Attendees must attend all sections of the course.

6.8.3 Exam must be returned within four weeks and coach must attain 85% to receive qualification.

6.8.4 Attendee must receive examination results before being eligible to undertake role and responsibilities of a L2 coach.

6.8.5 Course must be paid for in full before attending the course.

6.8.6 The L2 qualification enables the coach to run the bench and training sessions and run/assist at hockey schools when school is registered with the SIH-UK.

6.8.7 Insurance for players is invalid if the hockey school is not registered with the SIH-UK.

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6.8.8 Level 2 Continuous Development

It is important that coaches keep up to date with technical and tactical developments as well as the generic requirements of coaching. Coach education is an ongoing process throughout a coach’s life. CPD opportunities provide a means to stay up to date with changes, broaden skills and become more effective as a coach.

After Qualifying coaches must recertify every three years, or have progressed to the next level to maintain their licence.

This is a minimum requirement and coaches are encouraged to undertake as many training opportunities as possible.

(i) After passing the exam, all L2 coaches must re-certify every three years to retain their L2 qualifications (or have progressed to L3)

(ii) L2 coaches must:

• complete the prescribed online re-certification modules; or

• attend an SIH-UK Coaching Programme sport specific workshop; or

• attend an IIHF clinic (or equivalent)

• Please note that external courses may not be valid. 6.8.9 Previously registered as a L2 but licence has lapsed:

(i) If a L2 licence had been previously held, but the coach has not registered for up to three years, the coach will be allowed to register as a L1.

(ii) Coaches must also undertake a child protection review with the club’s child protection officer and complete a Local Authority / Sports Coach UK Child Protection workshop.

(iii) The club Head Coach must also provide written confirmation of active coaching. The coach can then re-sit the L2 exam to regain L2 status.

(iv) Where a L2 licence has lapsed for more than three years, the coach will be treated as if they have never held the L2 licence and will have to re-sit the L1 exam. After six months they can then attend the L2 course.

(v) This will not apply where the player has played in the Elite League / EPIHL, NPHL or ENIHL1 for at least five years.

(vi) Coaches must also undertake a child protection review with the clubs child protection officer and complete a local authority/Sports Coach UK child protection workshop.

6.9 LEVEL 3 CERTIFICATE IN ICE HOCKEY COACHING

6.9.1 This is a modular course and is gained through demonstrating an ongoing commitment to Continued Education.

6.9.2 The course is open to coaches who hold a current L2 status and have been registered and coaching as a L2 for at least four years.

6.9.3 Coaches must attend all sections of the course.

6.9.4 Examination submissions must be returned on time and coach must attain 75% in all modules to receive qualification.

6.9.5 Late or incomplete submissions will result in the coach reverting to L2 status, and being required to retake those modules.

6.9.6 Attendees must receive examination results before being eligible to undertake role and responsibilities of a L3 coach.

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6.9.7 Course must be paid for in full before attending the course.

6.9.8 Level 3 Continuous Development

(i) After passing the exam, all L3 coaches must re-certify every three years to maintain their L3 qualification

(ii) L3 coaches must:

• complete the prescribed online re-certification modules; or

• attend an SIH-UK Coaching Programme sport specific workshop; or

• attend an IIHF clinic (or equivalent).

6.10 LAPSED QUALIFICATIONS

6.10.1 If a coach has not recertified by 31st July in their recertification year, their qualification status will be classed as Lapsed and they may not be permitted to register at their current level until recertification and registration requirements have been met.

6.10.2 Lapsed Level 1 - Recertification

The coach must complete recertification before they are allowed to register as a Level 1

6.10.3 Lapsed Level 1 - Registration

(i) Level 1 coach has not been registered as a coach for between one and three years: • If the coach is current with their recertification/CPD training requirements the coach will be allowed to register as a Level 1 • If the coach has not maintained their recertification/CPD training requirements they will be allowed to register as a Level 1 and must complete their recertification/CPD training requirements within 6 months to retain their licence (ii) Level 1 coach has not been registered as a coach for more than three years: • The qualification will be classed as Lapsed and the coach must retake the full Level 1 course*

Coach cannot attend a Level 2 course until the club Head Coach can provide written proof that the coach has returned to active coaching and meets the requirements of the Level 2 course.

* RPL Dispensation may be given where the player has played in the EIHL, WEIHL, EPIHL, WPL or (E)NIHL1 for at least 5 seasons or has played for Great Britain Men’s or Women’s senior teams. Each case will be judged individually on merit (evidence is required). See p10 section 6 for further details

6.10.4 Lapsed Level 2 - Recertification

(i) They will be allowed to register as a Level 1 coach. (ii) The coach must complete recertification before they are allowed to register as a Level 2.

6.10.5 Lapsed Level 2 - Registration

(i) Level 2 coach has not been registered as a coach for between one and three years: • If the coach is current with their recertification/CPD training requirements the coach will be allowed to register as a Level 2 coach • If the coach has not maintained their recertification/CPD training requirements the coach will be allowed to register as a Level 2 and must complete their recertification/CPD training requirements within 6 months to retain their licence (ii) Level 2 coach has not been registered as a coach for more than three years:

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• The Level 2 status will be classed as Lapsed. They will be allowed to register as a Level 1 coach. • To regain Level 2 status the coach must retake the full Level 2 course* * RPL Dispensation may be given where the player has played in the EIHL, WEIHL, EPIHL, WPL or (E)NIHL1 for at least 5 seasons or has played for Great Britain Men’s or Women’s senior teams. Each case will be judged individually on merit (evidence is required).

6.11 NON-UK QUALIFICATIONS

6.11.1 Coaches Coming From Outside the Jurisdiction of Ice Hockey UK

(i) These coaches must hold or have held a coaching qualification from their Home Association within the last 3 years and be an association recognised by the IIHF.

(ii) A copy of the certificate and a written reference from the club or clubs where they coached is a mandatory requirement.

(iii) IHUK will apply equivalency to the qualification when evidence has been received and verified.

6.11.2 The measures outlined are in line with the SIH-UK child protection, insurance cover and risk management policies. As most countries that have a formalised coaching programme have child protection policies in place, this requirement will enable the SIH-UK to carry out checks in line with our risk assessment before allowing coaches to work with young people.

As most countries that have a formalised coaching programme have child protection policies in place, this requirement will enable the SIH to carry out checks in line with our risk assessment before allowing coaches to work with young people. The measures outlined are in line with the SIH child protection, insurance cover and risk management policies. Anybody who at any time since the age of 18 has been resident outside the UK must provide the equivalent of a Disclosure from all other countries where they have lived. This is because DBS checks include only a limited amount of criminal record details from overseas.

6.12 SKATING REQUIREMENTS

6.12.1 To attend, and pass an SIH-UK coaching course you must be able to execute the following on ice with proficiency and under control:

(i) Skate forward

(ii) Carry out tight turn in both directions

(iii) Stop moving in all directions

(iv) Skate backwards

(v) Crossover efficiently forwards and backwards

(vi) Pivot forwards to backwards and backwards to forward

(vii) Stop on both feet forward & backward

(viii) Must show a good understanding of the mechanics of shooting

(ix) Must be able to demonstrate stick handling and passing and pass receiving elements to a competent standard.

(x) Demonstrate an understanding of teaching techniques as applied in teaching progressions (Whole part whole)

6.12.2 Additional Training Recommendations

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It is recommended that all coaches undertake further training that is specific to the area(s) that they wish to coach:

Coaches working with Children • sportscoachUK - Coaching Children 5yrs – 12yrs workshop • SIH-UK/EIHA/IIHF Learn to Play workshop

Coaches working in Disability Sport • sportscoachUK – How to Coach Disabled People in Sport workshop

Coaches working in age groups that allow Body Checking • SIH-UK Checking workshop

Coaches who will be in charge of the bench at games • SIH-UK Bench Management workshop

Coaches working with Netminders • SIH-UK Developing Netminders workshop

6.13 REGISTRATION PROCEDURES

6.13.1 Coach, manager, off-ice team official and off-ice game official licences must be renewed every season.

6.13.2 For registration purposes, the season begins on 1st August; from that date, the previous season’s licences are no longer valid.

6.13.3 All qualified coaches, managers and off-ice officials registered with SIH-UK are subject to the requirements of the SIH-UK Child protection policy. (Where CRB Checks are mandatory, a coaching licence will not be issued without the CRB being in place).

6.13.4 It is the responsibility of all qualified coaches who are not registered with or attached to any member club of SIH-UK for ensuring they satisfy CRBS and insurance requirements - for example, coaches who work with independent hockey camps/schools.

6.14 COACHING STATUS AFTER QUALIFICATION

6.14.1 Coaching qualifications are valid on a three year cycle and proof of coaching development must be provided as each three year period concludes before a coach can continue at his current level.

6.14.2 The cycle runs from August 1st to July 31st each year and runs parallel to the SIH-UK Registration cycle.

6.14.3 At present, Coaching Courses may be run at various times in the year but this may change in future to the beginning and end of future playing seasons to accommodate the three year cycle period of the Coaching Qualification.

6.15 TRAINING & GAME REQUIREMENTS FOR COACHING

6.15.1 Training

The minimum requirement for running on ice sessions, practices, training camps and hockey schools is - one qualified and registered L2 coach and a one qualified and registered L1 coach or above.

6.15.2 A L2 coach or above must be in charge and on ice at all times, assisted by the necessary number of assistant coaches.

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6.15.3 The following are the minimum coach/player ratios that are recommended:

1–20 players minimum of one L2 plus one L1

20–30 players minimum of one L2 plus two L1s

30–40 players minimum of two L2s plus two L1s

40–60 players minimum of three L2s plus three L1s

6.15.4 A L2 coach or above can be substituted for a L1 coach or above.

6.15.5 Skill Demonstrators

Skills demonstrators must be under the direction of a qualified and registered coach and are subject to the requirements of the SIH Child Protection Policy. They do not count towards the required coach player ratios.

• Registered adult players can be used as skills demonstrators, but they are NOT permitted to coach, and they MUST NOT actively participate in coaching. • All demonstrators must properly wear an approved ice hockey helmet for all on ice activities. • Under 18 players aged over 16 in FULL PLAYING KIT (including helmet and cage) may go on the ice as demonstrators. However, they would only be insured as players, and as such should not be involved in any way in coaching. • Demonstrators are not permitted to take part in games or scrimmages

To act as a demonstrator a DBS CHECK is not required, but the demonstrator’s participation should always be under the strict and close supervision of a Level 2 coach and restricted to:

✓ Setting out equipment ✓ Demonstrating skills and drills ✓ Shooting for goalkeeper practice

Unqualified assistants, i.e. players or unregistered coaches on the ice will render all insurance null and void. NB: These requirements also apply to recreational teams where any U18 players are involved on the ice.

6.15.5 Any other person on the ice assisting in the running of an on ice session/practice must be properly qualified and registered through the SIH-UK Coaching Programme to at least L1 status.

6.15.6 These requirements apply to recreational teams where any U18 players are involved on the ice.

6.16 GAME/BENCH REQUIREMENTS

6.16.1 Managers are no longer classed as suitably qualified to undertake the role of control of the bench unless they also hold a current coaching qualification.

6.16.2 Only qualified & registered coaches can be in charge of a bench.

6.16.3 A qualified and registered L2 or above must be on the bench and in charge, assisted by a qualified and registered L1 or above. (It is recommended to have two L2 or above coaches on the bench).

6.16.4 The minimum age to be in charge of the bench on game day is 18 years. Where a L1 is on the bench and the L2 is thrown out, the game can continue only if the said L1 is 18 years or over.

6.16.5 In EPIHL / ENIHL1 / ENIHL2/ NPHL where player coaches are used, a non-playing L2 coach or above must be on the bench and in charge. 58

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6.16.6 In the event that the L2 bench coach is thrown out of the game, the L2 player coach must remain on the bench for the remainder of the game.

6.16.7 No dispensation will be given by SIH-UK for a L1 coach or non qualified coach to sign a game sheet

6.16.8 Referees may check licence status before the game and if there is insufficient coaching staff on the bench, the game will be abandoned and disciplinary action against the club may be taken.

6.16.9 Spot checks at training sessions and games may be carried out and failure to comply with these requirements may result in disciplinary action.

6.17 HOCKEY SCHOOLS

6.17.1 Approval

(i) All hockey schools/camps involving SIH-UK players and/or coaches must be approved and registered by the SIH-UK.

(ii) Insurance of players and coaches is not valid for participation in a non-approved event.

(iii) For authorisation, the following requirements must be met and or details provided:

Name of organiser Dates and venues Age groups Number of players expected Full name of all coaches, including specifying Head Coach On and off ice activities Cost

(iv) A registration fee must also be paid before authorisation can be granted

6.17.2 All hockey schools must include off-ice sessions

6.17.3 All outstanding debts owed to the SIH-UK are paid in full

6.17.4 All SIH-UK approved and registered Hockey Schools will be advertised on the SIH-UK website and will be included in any advertisement for courses and workshops.

6.18 COACHES

6.18.1 The minimum requirement for running on ice sessions, practices, training camps and hockey schools is noted in section 6.14.3 and 6.14.4 above.

6.18.2 Unqualified assistants, i.e. players or unregistered coaches on the ice will render all insurance null and void.

6.18.3 Coaches must provide evidence of their highest and most recent qualifications if obtained from an organisation other than the SIH-UK or EIHA.

6.18.4 Coaches must be registered with the Coaching Programme unless they can provide evidence that they are insured for coaching.

6.18.5 Visiting coaches must hold a current qualification from their parent association and must provide evidence of insurance from their home country that is valid in the UK.

6.18.6 A work permit may also be required for a coach brought in from outside the UK.

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6.19 INSURANCE

6.19.1 It is the responsibility of the hockey school organiser to check that all players and coaches are insured.

6.19.2 U18 players aged over 16 in full playing kit including helmet may go on the ice as assistants. However, they would only be insured as players, and as such should not be involved in any way in coaching. Their participation should always be under the strict and close supervision of a L2 coach and restricted to:

(i) Setting out equipment

(ii) Demonstrating skills and drills

(iii) Shooting for goalkeeper practice

6.20 BEGINNERS’ PROGRAMMES

6.20.1 See IHUK LTP programme

6.21 WAIVER

6.21.1 The SIH-UK Coaching Programme reserves the right to amend and update these procedures as and when necessary.

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CHAPTER 7 Officiating

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CHAPTER 7 Officiating

As per the Service Level Agreement

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CHAPTER 8 Guidance on the Protection of Young People in Ice Hockey

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CHAPTER 8 Guidance on the Protection of Children and Young People in Ice Hockey

8.1 Introduction 8.2 Guidance and Legislation

8.3 Responsibilities

8.4 Actions taken by Scottish Ice Hockey - UK

8.5 Monitoring procedures

8.6 Types of abuse & identifying abuse in sport

8.7 Abuse of position of trust

8.8 Grooming

8.9 Emotions when dealing with allegations

8.10 Responding to complaints - alleged /suspected incidents

8.11 Quick guide to procedures

8.12 Disciplinary procedures

8.13 Promoting good practice

8.14 Codes of Practice for young players, coaches, officials, parents and volunteers

8.15 Safe Recruitment Policy

8.16 Anti-Bullying Policy & Guidelines

8.17 Guidelines for Identifying & Managing Bullying Of Children/Protected Adults

8.18 Whistle blowing

8.19 Team Management/Travel

8.20 Hosting

8.21 First Aid

8.22 Photography

8.23 Digital Images and Internet

Annexed: A(i) Incident report form A(ii) Monthly Incident Report Form B Supporting Special Needs Access C Failure to collect a child D Missing child E Photography and Internet/Social Media F Data Protection G Accident & Incident Report Form H Travel / General Information Form I Useful Contacts J Sample Application Form K Template Self Declaration

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CHAPTER 8 Guidance on the Protection of Children and Young People in Ice Hockey

8.1 INTRODUCTION

8.1.1 This document encompasses a Child Protection Policy, Safe Recruitment Policy and a Code of Ethics for all members of Scottish Ice Hockey – UK (SIH-UK).

8.1.2 Sport can and does have a very powerful and positive influence on people - especially children, young people and protected adults. Not only can sport provide opportunities for enjoyment and achievement, it can also help those who participate to develop valuable qualities and skills such as self-esteem, leadership and teamwork. These positive effects can only take place if sport is in the right hands i.e. in the hands of those who place the welfare of all children, young people and protected adults first and adopt practices that support, protect and empower them.

8.1.3 SIH-UK accept that the welfare and safety of children, young people and protected adults is the responsibility of everyone in the sport, whether paid staff or volunteer. As an organisation we are committed to not only developing policies and procedures but to providing information and training opportunities to ensure those working with these groups adopt best practice and that at all times no child, young person, protected adult, coach or official is placed at risk.

8.1.4 This policy will apply to all children and young people up to the age of 18 as well as protected adults.

8.1.5 Child: A child is defined as anyone less than 16 years of age.

8.1.6 16 to 18 year olds: Young people aged 16 to 18 years are sometimes classified as children in Scotland. In terms of the Children (Scotland) Act 1995, a 16 to 18 year old will be regarded as a child if he/she is subject to a supervision requirement through a Children's Hearing.

8.1.7 For the purposes of Part V of the Police Act 1997 a child is defined as anyone under the age of 18 years.

8.1.8 Protected adults: The term ‘protected adult’ refers to any person aged 16 or over whom for the time being:

• Is unable to safeguard his/her own welfare or properly manage his/her financial affairs, and is in one or more of the following categories:

• A person in need of care and attention by reason of either infirmity or the effects of ageing A person suffering from an illness or mental disorder

• A person substantially handicapped by a disability

8.1.9 Protected adults may be in need of health or social support services and may be unable either to take care of themselves and/or to protect themselves from harm or exploitation.

8.1.10 A number of studies suggest that children and protected adults are at increased risk of abuse. Various factors contribute to this such as stereotyping, prejudice, discrimination, isolation and a powerlessness to protect themselves, or adequately communicate that abuse has occurred.

8.1.11 Terminology – For the purposes of this policy, the words “children” or “child” refer to children and young adults up to the age of 18.

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8.1.12 Key Principles

The key principles that underwrite this policy are:

• The welfare of all children and protected adults is paramount

• All children and protected adults whatever their age, culture, ability, disability, gender, language, racial origin, parental status, religious belief and/or sexual identity or socio/economic background have the right to protection from harm,

• All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately

• It is everyone’s responsibility to promote and safeguard the welfare of children and protected adults

• Clubs and other organisations will be provided with the appropriate documentation, education/training and support to ensure the implementation of this Policy

• Adults working with children are provided with opportunities for education and training to ensure best practice becomes the norm

• Working in partnership with children and their parents/carers is essential for the protection of the child.

8.1.13 The SIH-UK recognise the statutory responsibility of Local Authority Social Work and Police Departments to ensure the welfare of children and it is committed to complying with Local Area Child Protection Procedures.

8.2 GUIDANCE & LEGISLATION

8.2.1 This is intended as a brief guide to the legislation relevant to the care and protection of children in Scotland. Clubs should obtain advice from a solicitor in relation to specific legal issues.

European Convention on Human Rights (1950) United Nations Convention on the Rights of the Child (1989) Age of Legal Capacity (Scotland) Act 1991 Children (Scotland) Act 1995 Criminal Procedure (Scotland) Act 1995 Police Act 1997 Sex Offenders Act 1997 Human Rights Act 1998 Data Protection Act 1998 Sexual Offences (Amendments) Act 2000 and 2009 Protection from Abuse (Scotland) Act 2001 Volunteer Scotland Code of Conduct “Making Scotland Safer” 2002 Volunteer Scotland Code of Conduct “Protecting the Vulnerable by Safer Recruitment” Criminal Justice (Scotland) Act 2003 Commissioner for Children and Young People (Scotland) Act 2003 Protection of Children and Prevention of Sexual Offences (Scotland) Act 2005 Protection of Vulnerable Groups (Scotland) Act 2007 Rehabilitation of Offenders Act 1974, the Exclusions & Exceptions (Scotland) Order 2010

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8.3 RESPONSIBILITIES

8.3.1 SIH-UK strives to ensure that children, young people and protected adults are protected and kept safe from harm whilst participating in Ice Hockey activities. We will endeavour to promote the highest standards of care for participants. For effective implementation of this policy all Ice Hockey clubs and providers must work in partnership, each with a role to ensure the protection of the children and protected adults in their care.

8.3.2 Roles:

(i) SIH-UK will:

• Appoint a Child Protection Officer onto the Board. • Provide and implement robust procedures, support and guidance to safeguard the well-being of all participants. • Strive to ensure everyone understands their roles and responsibilities in respect of safeguarding and protecting children and protected adults. • Strive to ensure a culture of listening to and engaging in dialogue with children. • Develop appropriate whistle blowing procedures and a culture that enables issues about the protection of children and protected adults to be addressed. • Adopt best practice in recruitment and training of volunteers. • Require all clubs registered with SIH-UK and all members adopt the Association’s Child Protection Policy. • Require all clubs to adhere to the Association’s Safe Recruitment Policy. • Require all those who work with children including those who act in a pastoral role whilst on trips, to attend child protection training. • Respond to all allegations and concerns, swiftly and appropriately. • Initiate Disciplinary proceedings when necessary. • Provide Education, Training and Support to the Child Protection Officers and to Clubs. • Monitor the operation of this policy.

(ii) SIHA-UK’s Child Protection Officer will:

• Lead on the effective implementation of policy and procedures throughout the sport. • Implement the SIH-UK child protection policy and procedures within the national organisation. • Encourage good practice by promoting and championing the child protection policy and procedures. • Monitor and review the child protection policy and procedures to ensure they remain current and fit for purpose. • Regularly report to the Management/Committee/Board. • Raise awareness of the SIH-UK Child Protection Officer role to parents/carers, adults, and children involved in the organisation. • Raise awareness of the Code of Conduct for working with children to parents/carers, adults and children involved in the organisation. • Challenge behaviour which breaches the Code of Conduct. • Keep abreast of developments in the field of child protection by liaising with the Safeguarding in Sport service, attending relevant training or events and subscribing to the Safeguarding in Sport newsletter. • Organise/signpost appropriate training for all adults working/volunteering with children in the organisation. • Respond appropriately to disclosures or concerns which relate to the well-being of a child. • Take responsibility for suspensions and conduct investigations under the Disciplinary procedure • Maintain confidential records of reported cases and action taken. • Where required liaise with statutory agencies and ensure they have access to all necessary information.

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• Support affiliated clubs and their Club Child Protection Officers. (iii) The clubs will: • Adhere to the guidelines and procedures contained within this policy. • Appoint a Club Child Protection Officer. • Ensure all those coming into the club to work with children and protected adults regardless of whether in a paid or voluntary capacity, are Safely Recruited in accordance with the SIH-UK Safe Recruitment Policy. • Accept that all Office and Committee members also have a responsibility in this area and be prepared to respond to any indication of abuse. • Be prepared to challenge and alter bad practice. • Implement any recommendations of SIH-UK relating to this area. • Promote an open door policy. • Promote an environment where all legitimate concerns can be raised without fear of victimisation or reprisal. • Ensure all those working with children, including those who act in a pastoral role whilst on trips, attend SIH-UK organised Safeguarding and Protecting Children workshops. • Ensure that the SIHA-UK’s equity policy is adhered to, and that discrimination is prohibited at all levels (see Chapter 9: Equality) • Should an allegation be made, maintain confidentiality of the child and the person against whom the allegation is made. (iv) The clubs’ Child Protection Officers will: • Ensure all persons working with children, young people and protected adults at the club are fully aware of what is required of them within the guidelines of SIHA-UK’s Code of Practice. • Ensure all those working with children and protected adults are recruited in accordance with SIHA-UK’s Safe Recruitment procedures. • Be the first point of contact for players, coaches, officials, volunteers and parents on any issues concerning the well-being of the club members, (poor practice or potential alleged abuse). • Conduct the administrative work associated with the safe recruitment of coaches, volunteers and officials, including Protecting Vulnerable Group (PVG) checks (verify ID documentation). • Liaise closely with the club’s trainee coaches, ensuring that the agreed procedures for the prevention of risk are followed. • Act as adviser, when required, to the club’s management committee on matters of policy and procedures related to Child Protection and Recruitment. • Ensure that all those working with children and protected adults attend SIH-UK organised Safeguarding and Protecting Children workshops annually. Documented evidence should be returned to SIH-UK CPO. In the event of an official being unable to attend the SIH-UK CPO should be informed so that alternative training can be arranged. • Ensure that all incidents are correctly and confidentially recorded and reported in accordance with SIH-UK policy and procedures. • Maintain confidential records of all reported cases and action taken. • Where required, liaise with the SIH-UK Child Protection Officer and/or statutory agencies and ensure they have access to all necessary information. • Encourage good practice by championing the SIH-UK Child Protection Policy and procedures. • Keep abreast of developments in the field of child protection by liaising with the SIH- UK Child Protection Officer, attending relevant training or events and subscribing to the Safeguarding in Sport newsletter.

8.4 ACTIONS TAKEN BY SIH-UK

8.4.1 SIH-UK has appointed a Child Protection Officer. This person will work closely with the appropriate agencies responsible for Ethics and Child Protection and will represent Scotland on the IHUK Child Protection Forum which is in course of being established. 68

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8.4.2 SIH-UK has produced guidelines on Safe Recruitment of all staff whether paid or voluntary.

8.4.3 SIH-UK has established a semi-independent Case Referral Group, to ensure all child protection related incidents are appropriately managed.

8.4.4 SIH-UK maintains confidential records of complaints, concerns and sanctions.

8.4.5 SIH-UK has complaints and disciplinary procedures in place as per the SIH-UK Constitution and Disciplinary Code of Practice.

8.4.6 SIH-UK has in place a Complaints Process for clubs

8.4.7 SIH-UK undertakes a regular review of this policy in the light of legislative, governance or procedural changes.

8.4.8 Health, Safety and Child Protection are included within SIHA-UK’s coach education programmes.

8.4.9 SIH-UK extensively promote best practice through mailings, newsletters, on-line bulletins, training and education.

8.4.10 Coaches, Officials and Clubs are advised to follow guidelines set down by SIH-UK.

8.4.11 SIH-UK inform IH-UK of any incidents or allegations of poor practice or abuse and co- ordinates a joint approach to such practices where appropriate.

8.4.12 SIH-UK is a Registered Body with Volunteer Scotland and facilitates a criminal records check service on behalf of registered clubs, to prevent unsuitable people from working within the sport.

8.5 MONITORING PROCEDURES

8.5.1 The SIH-UK Child Protection Policy and procedures will be regularly monitored and a full policy review will take place tri-annually. The policy will also be reviewed in the following circumstances:

• As a result of any changes in legislation • As a result of any changes in governance of the sport • Following a procedural review as a result of a significant case

8.5.2 In the event of a child welfare referral being made to SIH-UK CWO, CPP Annex A(i) must be completed prior to the referral being investigated. In addition, a monthly return should be emailed to [email protected] at the end of each month. A return should also be sent stating that there has been no incidents.

8.6 TYPES OF ABUSE AND IDENTIFYING ABUSE IN SPORT

8.6.1 Abuse of children can occur in any environment where there are young people, including the home, at school or in a sports club. Although children and protected adults are more likely to be abused by people they know and trust in their family, cases of abuse have occurred in ice hockey. SIH-UK acknowledges that as ice hockey provides significant access to children, it can present opportunities for individuals who want to harm children. Therefore it is vital that those who have regular contact with children recognise the signs and indicators that a child or protected adult may be being abused and know the appropriate steps to take to report these concerns.

8.6.2 Coaches and officials may be best placed to help in identifying concerns, and indicators of possible abuse or neglect, at an early stage and referring those concerns to SIH-UK and the appropriate statutory organisation.

8.6.3 Types of Abuse

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(i) All forms of child abuse involve the elements of a power imbalance, exploitation and the absence of true consent, whether they concern acts of commission or acts of omission.

1 (ii) Lord Clyde in his report* suggested that:

“abuse is the wrongful application of power by someone in a dominant position”.

There has been growing awareness that the abuse of children can take many forms.

1 The Report of the Enquiry into the removal of children from Orkney in February 1991 8.6.4 Signs of Physical and Emotional Child Abuse

(i) It is important to remember this is not definitive or exhaustive. Any of these signs or behaviours has to be seen in the context of the child’s whole situation and in combination with other information related to the child and his/her circumstances.

(ii) There can be an overlap between different forms of abuse.

8.6.5 Emotional Abuse

(i) Emotional abuse is the persistent ill treatment of a child such as to cause severe and persistent adverse effects on the child's emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued in so far as they meet the needs of another person. It may involve causing children frequently to feel frightened or in danger, or the exploitation of children.

(ii) Some level of emotional abuse is present in all types of ill treatment although it may exist alone.

(iii) Emotional Abuse in Sport

• Exposing children to humiliating, taunting or aggressive behaviour or tone • The use of inappropriate language (such as swearing, profanity) • Demeaning children's efforts by continuous negative feedback • Failure to intervene where a child's self-confidence and worth are challenged or undermined (iv) Signs of possible emotional abuse are:

• Low self esteem • Continual self–deprecation • Sudden speech disorder • Significant decline in concentration • Socio-emotional immaturity • “Neurotic” behaviour (e.g. rocking, head banging) • Self-mutilation • Compulsive stealing • Extremes of passivity or aggression • Running away • indiscriminate friendliness 8.6.6 Neglect

(i) Neglect is the persistent failure to meet a child’s basic physical and psychological needs, likely to result in the serious impairment of the child’s health or development. It may involve a parent or carer failing to provide adequate food, shelter and clothing, failing to protect a child from physical harm or danger, or the failure to ensure access to appropriate medical treatment. (ii) Neglect in Sport

Lack of care, guidance, supervision or protection, which may be caused by: 70

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• Exposing children to unnecessary cold or heat • Exposing children to unhygienic conditions, lack of food, water or medical care • Non-intervention in bullying or taunting

(iii) Signs of possible physical neglect:

• Constant hunger • Poor personal hygiene • Constant tiredness • Poor state of clothing • Frequent lateness and/or unexplained non-attendance at school • Untreated medical problems • Low self esteem • Poor peer relationships • Stealing

8.6.7 Non-Organic Failure to Thrive

(i) Children who significantly fail to reach normal growth and developmental milestones (i.e. physical growth weight, motor, social and intellectual development) where physical and genetic reasons have been medically eliminated and a diagnosis of non-organic failure to thrive has been established. (Scottish Office 1998, Protecting Children a Shared Responsibility)

(ii) Signs of possible non-organic failure to thrive:

• Significant lack of growth • Weight loss • Hair loss • Poor skin or muscle tone • Circulatory disorders 8.6.8 Physical Abuse

(i) Physical abuse may involve hitting, shaking, throwing, poisoning, burning, scalding, drowning, suffocating or otherwise harming a child.

(ii) Fabrication or induced illness by carers, formerly known as Munchausen Syndrome by Proxy, whereby a parent or carer feigns the symptoms of, or deliberately causes, ill health in a child, is also child abuse.

(iii) Physical Abuse in Sport

Bodily harm caused by lack of care, attention, or knowledge, which may be caused by:

• Over training or dangerous training of athletes • Over playing an athlete • Failure to do a risk assessment of physical limits or pre-existing injuries or medical conditions • Administering, condoning or failure to intervene in drug use

(iv) Signs of possible physical abuse:

• Unexplained injuries or burns, particularly if they are recurrent • Improbable excuses given to explain injuries • Refusal to discuss injuries • Untreated injuries, or delay in reporting them • Excessive physical punishment • Arms and legs kept covered in hot weather • Avoidance of swimming, physical education etc 71

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• Fear of returning home • Aggression towards others • Running away • Genuine accidental injuries, which are common - the nature and site of the bruising relative to the child’s age is important • Bleeding and clotting disorders

(v) When considering the possibility of non-accidental injury it is important to remember that the injuries may have occurred for other reasons. Among the most important are:

• Skin disorders, e.g. impetigo • Rare bone diseases, e.g. brittle bones • Swelling or dislocation of the eye caused by tumour • Undiagnosed birth injury, i.e. fracture clavicle • Mongolian blue spots which occur naturally in Asian, Afro-Caribbean and Mediterranean children

(vi) Medical forms should be issued to parents/guardians to complete as soon as a child or protected adult joins your club. Known medical conditions should be recorded on these forms. All forms containing confidential information should be kept under lock and key but should be readily available to those on a need to know basis i.e. to the coach or medical personnel in the event of an accident.

8.6.9 Sexual Abuse

(i) Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative or non-penetrative acts. They may include non- contact activities, such as involving children in looking at pornographic material or watching sexual activities, or encouraging children to behave in inappropriate ways.

(ii) Sexual Abuse in Sport

• Exposure to sexually explicit inappropriate language, jokes or pornographic material • Inappropriate touching • Having any sexual activity or relationship • Creating opportunities to access children’s bodies

(iii) Signs of the Sexually Abused Child

Not all children are able to tell that they have been sexually assaulted. Changes in a child’s behaviour may be a signal that something has happened.

NB: A child who is distressed may have some of these signs, which should alert you to a problem. It is the combination and frequency of these signs that may indicate sexual abuse. Always seek advice. Try to notice all changes in behaviour.

It is important to remember that in sexual assault there may be no physical or behavioural signs.

(iv) Signs of Possible Sexual Abuse - BEHAVIOURAL

• Lack of trust in adults or over familiarity with adults • Fear of a particular individual • Social isolation – withdrawal or introversion • Sleep disturbance (nightmares, bed wetting, fear of sleeping alone, needing a night light). • Running away from home • Girls taking over the mothering role • Sudden school problems e.g. falling standards, truancy

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• Reluctance or refusal to participate in physical activity or to change clothes for games • Low self-esteem • Drug, alcohol or solvent abuse • Display of sexual knowledge beyond child’s years • Unusual interest in the genitals of people or animals e.g. ‘French kissing’ or fondling of a parent’s genitals • Fear of bathrooms, showers, closed doors • Inappropriate sexual drawings • Fear of medical examinations • Developmental regression • Poor peer relations • Over sexualised behaviour • Compulsive masturbation • Stealing • Irrational fears • Psychosomatic factors e.g. recurrent abdominal or headache pain • Sexual promiscuity

(iv) Signs of Possible Sexual Abuse – PHYSICAL/MEDICAL

• Sleeping problems, nightmares, and fear of the dark. • Bruises, scratches, bite marks to the thighs or genital areas • Anxiety/depression • Eating disorder, eg anorexia nervosa or bulimia • Discomfort/difficulty in walking or sitting • Pregnancy – particularly when reluctant to name father • Pain on passing urine, recurring urinary tract problem, vaginal infections or genital damage • Venereal disease/sexually transmitted diseases. • Soiling or wetting in children who have been trained • Self-mutilation, suicide attempts • Itching, soreness, discharge, unexplained bleeding from the rectum, vagina or penis

8.6.10 Negative Discrimination (including Racism)

(i) Children and protected adults may experience harassment or negative discrimination because of their racial or ethnic origin, socio-economic status, culture, age, disability, gender, sexuality or religious beliefs. Although not in itself a category of abuse, it may be necessary for the purposes of the Child and protected adults Protection Policy and Procedures, for negative discriminatory behaviour to be categorised as emotional abuse.

(ii) Note: All organisations working with children and protected adults including those operating where black and ethnic communities are numerically small, should address institutional racism, defined in the McPherson Inquiry report on Stephen Lawrence as:

“The collective failure by an organisation to provide appropriate and professional service to people on account of their race, culture and/or religion”

8.6.11 Bullying

(i) Bullying is deliberate hurtful behaviour, usually repeated over a period of time, where it is difficult for those being bullied to defend themselves. Bullying occurs if someone regardless of age persecutes, intimidates or is sarcastic to another.

(ii) All forms of bullying, both verbal and physical from other children is also a form of abuse. The lives of many people are made miserable by bullying. Victims of bullying can feel lonely, isolated and deeply unhappy. It can have a devastating effect on a child or protected adult's self-esteem and destroy their self-confidence and

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concentration. They may become withdrawn and insecure, more cautious and less willing to take any sort of risk. They may feel it is somehow their fault or that there is something wrong with them and at worst, bullying causes depression and/or feelings of worthlessness that could lead to suicide.

(iii) SIH-UK has developed guidelines for identifying and managing bullying. Please refer to Section 8.17: Guidelines for the Identification and Management of Bullying below.

8.7 ABUSE OF POSITION OF TRUST 8.7.1 This guidance is primarily intended to protect young people under the age 18 where a relationship of trust with an adult exists. This includes young people over the age of sexual consent (16).

8.7.2 In Scotland young people aged 16 years can legally consent to sexual activity but they may still be relatively immature emotionally. It is essential that those who may be in a position of responsibility and trust recognise this vulnerability and ensure that it is not exploited. There is no simple definition of a protected adult but the position of trust and the vulnerability of adults must not be abused.

8.7.3 The principles and guidance apply irrespective of sexual orientation: neither homosexual nor heterosexual relationships with a young person are acceptable in a position of trust.

8.7.4 A Relationship of Trust can be described as one in which one party is in a position of power or influence over another by virtue of their position. A genuine relationship can start between two people within a relationship of trust but the relationship of trust must end before any sexual relationship develops.

8.7.5 Abuse of trust and sexual or other abuse

(i) Any sexual activity, which is not freely consenting, is criminal. The sexual activity covered by abuse of trust may be ostensibly consensual, but rendered unacceptable because of the relative positions of the parties concerned.

(ii) There is also the abuse of trust - where young people are indoctrinated with attitudes to training, drugs and cheating, or social, political and religious views which are unacceptable, to the young, the community or rules of the sport.

(iii) Conduct on sexual activity between individuals in a relationship of trust aims to:

• Protect a young person or protected adult from an unequal and potentially damaging relationship • Protect the person in a position of trust by preventing him/her from entering into such a relationship deliberately or accidentally by providing clear and enforceable guidance on what behaviour is acceptable.

8.7.6 Guidelines on abuse of trust

(i) Any behaviour, which might allow a sexual relationship to develop between the person in a position of trust and the individual (s) in their care, must be avoided.

(ii) Any sexual relationship within a relationship of trust is unacceptable so long as the relationship of trust continues.

(iii) All those in an organisation have a duty to raise concerns about behaviour by coaches, staff, volunteers, managers and others, which may be harmful to those in their care, without prejudice to their own position.

(iv) It is acknowledged that in some situations a shared attraction may develop between two people within a relationship of trust. In such circumstances, it is essential that the individual who holds the position of trust behaves in an open manner, makes the Child Protection Officer aware of the situation, and resigns from this position of trust if the parties involved wish the relationship to develop beyond the existing professional one. This will ensure that

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the previous power differential is not a factor in any future relationship. It is strongly advised that the young person is given an opportunity for reflection before any sexual relationship develops. It is the responsibility of the adult to ensure that his or her conduct is fully in line with the SIH-UK Child Protection Policy.

8.8 GROOMING 8.8.1 These are practices which may appear to be carried out with the best of intentions but are used by people who sexually abuse children to ‘groom’ their victim:

8.8.2 How abusers “target and groom” – they:

• engineer 1-1 situations • develop a special friendship • make promises of success • engage family, other coaches, people of influence • use text, internet chat rooms • have “special secrets” • extend the relationship from the rink to socialising • buy gifts to buy affection • have unnecessary physical contact with young people e.g. excessive handling/supporting, cuddling, kissing, “friendly” taps • Alienate players and coaches from their peers

8.9 YOUR EMOTIONAL FEELINGS WHEN DEALING WITH ALLEGATIONS OF ABUSE 8.9.1 Everyone has a responsibility to maintain awareness and openness with regard to child protection issues. It is acknowledged that taking appropriate action is never easy and the discovery that a member of staff or colleague is, or may be abusing a child will raise concerns and emotional feelings among other colleagues.

8.9.2 These emotions may evolve around feelings of: • Doubt: Is it true? • Confusion: What will happen? What actions should be taken? What will be the effect? • Guilt: Should I have known? Did I miss something? Did I have any suspicions? Should I have said something? • Fear: Will I or others be suspected? • Concerns: What can I do to support all those people who may need support? How will it affect further relationships or contact with children? Are there systems in place to expose future situations? 8.9.3 There is clearly a need to have support mechanisms for all those involved in or surrounding the issue, including those making the allegation, those who may be being abused and those against whom the allegation is made.

8.9.4 SIH-UK is primarily concerned with the well-being and safety of all its members and participants and SIH-UK will support anyone who in good faith and where he/she has reasonable grounds for doing so, reports his or her concern that a colleague is, or may be, abusing a child.

8.10 RESPONDING TO COMPLAINTS AND ALLEGED OR SUSPECTED INCIDENTS

8.10.1 Dealing with child abuse is rarely straightforward. In some cases the disturbed behaviour of the child, or an injury, may suggest that the child has been abused. In many situations, however, the signs will not be clear-cut and decisions about what action to take can be

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difficult

8.10.2 Abuse may become apparent in a number of ways:

• Through observation • A child may tell you • A third party may have reported an incident, or may have a strong suspicion • You may have a suspicion

8.10.3 If an allegation is brought to your attention:

Step 1 – Listen and Reassure

DO DON’ T

Stay calm - do not rush into Panic. inappropriate actions. Make promises you can’t keep - by Reassure the child - that they are not explaining that you may have to tell to blame and confirm that you know other people in order to stop what is how difficult it must be to confide. happening, whilst maintaining maximum possible confidentiality. Listen - to what the child says and show that you take them seriously. Make the child repeat the story unnecessarily. Keep questions to an absolute minimum - use open ended Delay. questions i.e. those where more than a yes/no response is required. The law is very strict and child abuse cases have been dismissed if it appears that the child has been led or words and ideas have been suggested.

Ensure that you clearly understand what the child has said so that you can pass it on to the appropriate agencies.

Consult with the appropriate child protection authority (e.g. Police, Social Work or CPO, depending on degree of urgency) - ensuring that you communicate all the information accurately. They will advise as to your next step.

Maintain confidentiality.

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Step 2 - Record

If the allegation is ABUSE, the following process should be followed:

• Make a full report of what the child has said, as soon as possible after the disclosure, sign and date it. Do not use a computer. • Give the report to the Child Protection Officer (CPO), unless they are involved in the complaint. • The CPO will involve the appropriate authorities as and when necessary and will record this, using the SIH-UK incident report form, which can be found in Section 8.12: Incident Report Form. • The SIH-UK Child Protection Officer should also be informed and kept up to date with any local subsequent developments. • If the CPO is involved in the complaint, report direct to the SIH-UK Child Protection Officer • Confidentiality must be maintained.

If the allegation relates to POOR PRACTICE:

• Make a record of the allegations • The SIH-UK Child Protection Officer should be informed so that a disciplinary Panel can be appointed and an investigation can be carried out as necessary • Misconduct/Allegation Reports • Record what the child has said, and/or your concerns, legibly and accurately. Details should include: • The child’s name, address and date of birth • Date and time of the incident(s) and/or nature of allegations • Your observations e.g. describe the behaviour and emotional state of the child and/or bruising or other injuries • The child’s account, if it can be given, of what has happened • Any action that you have taken as a result of your concerns, e.g comments made to the child; whether or not the parents/carers have been contacted • Record whether the person writing the report is expressing their own concerns, or passing on those of someone else • Sign and date the report • Keep a copy of the report in a secure Private & Confidential file

Step 3 – Involve the appropriate people

• Once you have completed your report you must ensure that the Child Protection Officer in your Club has been informed so a decision can be made as to the most appropriate course of action. This person must forward the report to the SIH-UK Child Protection Officer indicating whether further action is required, thus allowing a disciplinary panel to be appointed. The Chairman of SIH-UK has the power to appoint a Disciplinary Panel as necessary. • If you are unhappy with the Child Protection Officer’s handling of the incident or the allegations are made specifically against this individual, you should contact the person in charge immediately and make a record of this. • This person might be the Club Chairman, the Head Coach, the Rink Manager, or the Team Manager. The person in charge shall then consult with the appropriate child protection authority e.g. Police, Social Work, SIH-UK Child Protection Officer or Child Protection Officer, depending on degree of urgency. A record of the name, and designation of the official informed, together with the time and date of the call should be kept in case future contact is required. Contact should also be made directly to the SIH-UK Child Protection Officer. • Should a child welfare complaint relate to a club official, volunteer or player, the official, volunteer or player MUST be suspended from all club activities while the investigation is being undertaken. This process should be completed timeously.

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• Anyone (official, volunteer, player, parent) found to have submitted a complaint dishonestly, made false accusations, out of malice, to the detriment of the accused’s reputation or in an unsporting manner, shall be subject to disciplinary action.

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8.11 A QUICK GUIDE TO PROCEDURES IF YOU SUSPECT ABUSE

This quick guide is designed to advise on the most appropriate action to be taken if you suspect abuse or witness repeated poor practice or breaches of the SIH- UK Codes of Practice. If you are uncertain at any stage, contact the SIH-UK Child Protection Officer. All reports should be made on the SIH-UK Child Protection Incident Report form contained in Section 8.12: Incident Report Form.

If you are concerned that a child could be If you are concerned about the behaviour of a coach, official, or other being abused outside the club member / staff / volunteer of SIH-UK

If the child requires immediate medical attention, call No Could the concern be Child Abuse? Yes an ambulance and inform the doctor that there is a child protection concern

Is it serious poor practice If the child requires immediate medical attention, No / an alleged breach of call an ambulance and inform the doctor that Report your concern to the CPO or person in charge the SIH-UK Child there is a child protection concern who will refer the matter to Social Work Department or Protection Policy / Code

the Police without delay. Make a record of anything the of Practice If the concern is child has said or what you have seen, if possible with not serious and Report concerns to CPO or person in charge, who dates and times. you have no will refer concerns to Social Work Department or Yes suspicions about the Police immediately, ask advice on contacting the individual parents. Inform SIH-UK Child Protection Officer If the CPO or person in charge is not available, refer involved, refer without delay sending a completed report form Report the incident or the matter directly to Social Work Department or concern to the CPO and copying it to the relevant external agency concerns to the CPO or the Police without delay or person in charge person in charge. Ensure as an internal a report is sent to the disciplinary matter SIH-UK Child Protection Officer Discuss with Social Work Department or the Police If the CPO or person in charge is involved, refer

whether it is appropriate to discuss the matter with the concern immediately to Social Work the parents Department or Police, inform SIH-UK Child Possible Outcomes: Protection Officer without delay. • No case to answer • Recommendation of Complete a report form and copy it to the relevant further training external agency and the SIH-UK Head of Child Implementation of SIH-UK Possible Outcomes Complaints and Disciplinary Protection • Child Protection Investigation Procedures • Police, Social Work inquiry and referred back to SIH-UK for disciplinary proceedings OR referred to Social Work • Possible civil proceedings OR the police

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8.12 DISCIPLINARY PROCEDURES

8.12.1 These are contained within the SIH-UK Disciplinary Code which is available in Chapter 5: Discipline.

8.12.2 Re-instatement and Allegations of Previous Abuse After a period of suspension, a person may apply to be reinstated. The panel shall give consideration to a request for reinstatement, but only if in their view there are good grounds for doing so. No individual will automatically be reinstated.

8.12.3 Recruitment Should someone applying to work within an SIH-UK registered club, regardless of whether in a paid or voluntary capacity, be listed or is being considered for listing either on the barred from working with children or the barred from working with protected adults list, they will be disqualified from working in the respective position with a club.

8.12.4 All those coming into a club to work with either children or protected adults and who meet the criteria, must complete an Application and a Self-Declaration form. These can be found in the SIH-UK’s Safe Recruitment Policy. Failure to disclose information on any previous convictions may also lead to suspension of membership and subsequent inquiry

8.12.5 Responsibilities SIH-UK is not liable to reimburse any fees, expenses or other costs incurred by any party bringing or defending any action in respect of an allegation under this policy. SIH-UK is not empowered to make any award of compensation and accepts no liability for such compensation for harm or suffering by any party in respect of any action taken by SIH-UK under this Policy.

8.13 PROMOTING GOOD PRACTICE

8.13.1 By promoting good practice throughout the Club and in the wider context of the sport, it is possible to reduce situations for the abuse of children. The Club should have a policy that ensures children are protected and kept safe from harm. Everyone should know what to do if there are concerns about possible abuse and where the procedures are kept.

8.13.2 The appointment of a Child Protection Officer is the key in this process and he/she will be encouraged to promote good practice throughout the Club by ensuring everyone is aware of their responsibilities. This role may include leading by example, organising simple training briefings and using leaflets/posters and notices throughout the areas used by the Club.

8.13.3 In addition to the procedures described above it is the Child Protection Officer’s responsibility to ensure that the Club gets all volunteers safely recruited in line with the SIH-UK Recruitment Policy.

8.13.4 Clubs should display, in a prominent place, Child Protection material highlighting the helpline numbers, the CPO contact details and the Childline phone number.

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8.14 CODES OF CONDUCT - YOUNG PLAYERS/COACHES/OFFICIALS/PARENTS /VOLUNTEERS

8.14.1 Adherence to good practices, aligned with open communication between coaches, officials, volunteers, parents, children and young people should ensure that a safe and enjoyable environment is established and sustained. The duty of care commences from the point of receipt of the child to the point of return to the parent/guardian and the duty of care is non-transferable.

Codes of Conduct are included below and MUST be adopted by all clubs. Additions can be added specific to individual clubs as necessary.

It is advised that the player/parent/club official should sign to confirm their agreement to abide by the Codes of Conduct. A copy of the agreement should be held by the club. Any person refusing to sign their agreement to abide by their relevant Code of Conduct will not be allowed to register.

8.14.2 Code of Conduct – Children / Young People SIH-UK is fully committed to safeguarding and promoting the wellbeing of all its members. The organisation believes that it is important that players, coaches, officials, volunteers and parents associated with clubs should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of a club with Name and Position.

All SIH-UK clubs and teams should offer a positive experience for children and young people and where they can learn new things in a safe and positive environment. As a member of SIH-UK you are expected to abide by the following junior code of conduct:

Children / young people are expected to: 1. Be loyal and give their friends a second chance 2. Be friendly and particularly welcoming to new members 3. Be supportive and committed to other team members, offer comfort when required 4. Keep yourself safe 5. Report inappropriate behaviour or risky situations for youth members 6. Play fairly and be trustworthy 7. Respect officials and accept decisions 8. Show appropriate loyalty and be gracious in defeat 9. Respect opponents 10. Not cheat or be violent and aggressive 11. Make your club a fun place to be 12. Keep within the defined boundary of the playing/coaching area 13. Behave and listen to all instructions from the coach. Play within the rules and respect the official and their decisions 14. Show respect to other youth players/leaders and show team spirit 15. Take care of equipment owned by the club 16. Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, cultural background or religious beliefs or sexual identity 17. Refrain from the use of bad language or racial/sectarian references. This includes bullying using new technologies like chat-rooms or texting 18. Not get involved in inappropriate peer pressure and push others into something they do not want to do 19. Refrain from bullying or persistent use of rough and dangerous play 20. Keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late 21. Wear suitable kit; helmet, neck guard (U18), chest harness, elbow and leg guards, jock and gloves – for training and match sessions, as agreed with the coach/team manager 22. Pay any fees for training or events promptly 81

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23. Not smoke on club premises or whilst representing the club at competitions 24. Not consume alcohol or drugs of any kind on the club premises or whilst representing the club

Children / young people have the right to: • Be safe and happy in their chosen activity • Be listened to • Be respected and treated fairly • Privacy • Enjoy your sport in a protective environment • Be referred to professional help if needed • Be protected from abuse by other member or outside sources • Participate on an equal basis, appropriate to their ability • Experience competition and the desire to win • Be believed • Ask for help

Any misdemeanours and general misbehaviour will be addressed by the immediate coach and reported verbally to the designated person. Persistent misbehaviour will result in dismissal from the club and the sport. Parents will be informed at all stages.

8.14.3 Code of Conduct – Coaches SIH-UK is fully committed to safeguarding and promoting the wellbeing of all its members. The organisation believes that it is important that players, coaches, officials, volunteers and parents associated with clubs should, at all times, show respect and understanding for the safety and welfare of others. Therefore, coaches are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of a club with Name and Position.

Coaches are expected to: 1. Ensure the safety of all children by careful supervision, proper pre-planning of coaching sessions, using safe methods at all times. 2. Consider the wellbeing and safety of participants before the development of performance. 3. Encourage and guide participants to accept responsibility for their own performance and behaviour. 4. Treat all young people equally and ensure they feel valued. Have no favourites. 5. Encourage all children not to discriminate on the grounds of religious beliefs, racial origin, gender, socio-economic background or lack of ability. 6. Group players according to age, height, skill and physical maturity whenever possible. 7. Teach the players that rules of the game are mutual agreements which no-one should evade or break. 8. Not allow any rough or dangerous play, bullying, or the use of bad language or inappropriate behaviour. 9. Ensure that equipment and facilities meet safety standards and are appropriate for the age and ability of the players. 10. Take into consideration the maturity level of the players when scheduling times and durations of practices and competitions 11. Appreciate the efforts of all young people and not over-train the young people. Never exert undue influence over performers to obtain personal benefit or reward. 12. Be positive, approachable and offer praise to promote the objectives of the club at all times. 13. Not let any allegations of abuse of any kind to go unchallenged or unrecorded if appropriate. Incidents and accidents to be recorded in the club incident/accident book.

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Parents will be informed. 14. Report accidents or incidents of alleged abuse or poor practice to the designated person. 15. Administer minor first aid in the presence of others and where required refer more serious incidents to the club "first aider". 16. Not administer First Aid involving the removing of children’s clothing unless in the presence of others. 17. Have access to telephone for immediate contact to emergency services if required. 18. Foster team work to ensure the safety of youth members in their care. 19. Ensure the rights and responsibilities of youth members are enforced. 20. Not abuse members physically, emotionally or sexually. 21. Not engage in a sexual relationship with a young person for whom they are responsible 22. Maintain confidentiality about sensitive information. 23. Respect and listen to the opinions of young people. 24. Take time to explain coaching techniques to ensure they are clearly understood. 25. Develop an appropriate working relationship with participants, based on mutual trust and respect. 26. Be a role model, displaying consistently high standard of behaviour and appearance (disciplined/committed/time keeping), remember children learn by example. 27. Refrain from smoking and consumption of alcohol during club activities or coaching sessions. 28. Never condone rule violations, rough play or the use of prohibited substances. 29. Discourage the taking of any performance enhancing drugs and ensure that players are aware of banned substances. 30. Inform the parents/carers if they believe that a player is taking any form of illegal drugs 31. Not spend excessive amounts of time alone with children excluded in exceptional circumstances 32. Never take children to their home 33. Hold appropriate valid qualifications and insurance cover. 34. Make the sport/activity fun.

Coaches have the right to: • Access on-going training and information on all aspects of leading/managing activities for children/young people, particularly on Safeguarding. • Support in the reporting of suspected abuse. • Access to professional support services. • Fair and equitable treatment by the governing body/club. • Be protected from abuse by children/young people, other adult members and parents. • Not to be left vulnerable when working with children.

Any misdemeanours and general misbehaviour will be dealt with immediately and reported verbally to the designated person. Persistent breach of the code will result in dismissal from the club/sport.

Dismissals can be appealed by the coach with final decisions taken by the club committee or referred to SIH-UK as per the disciplinary procedures in Chapter 5: Discipline.

Emergency action and first aid All coaches should be prepared with an action plan in the event of an emergency and be aware of First Aid Procedures.

8.14.4 Code of Conduct – Managers SIH-UK is fully committed to safeguarding and promoting the wellbeing of all its members. The organisation believes that it is important that players, coaches, officials, volunteers and parents associated with clubs should, at all times, show respect and understanding for the safety and welfare of others. Therefore, managers are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of a club with Name and Position.

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Managers are expected to: 1. Abide by the club rules and Constitution 2. Make sure he/she knows where their teams are playing, who they will be playing against and allocating team strips to the players 3. Prepare team sheets for every game and submit game sheets for home games 4. Pay referees for home games 5. Issue club rules to all members along with the Training Policies and codes of conduct, if not already issued at registration 6. Collect fees for members who do not pay either electronically or by standing order. If a member has not paid their fees by the club’s due date, they shall not be allowed access to the ice. The club treasurer will inform Managers of members whose subscriptions fees remain outstanding and the Manager shall not allow the member entry to the ice. 7. Issue minutes of meetings to their members or if unable to, will provide the email addresses to the club secretary in order that they can be issued. 8. Conduct themselves in a manner which does not bring the club into disrepute. This includes but is not limited to abusive behaviour, drunkenness, swearing and being disorderly. Any breaches of this will be dealt with under the Disciplinary Procedure. 9. Pass on complaints regarding the ice issues to the Head Coach immediately and shall not try to deal with them themselves. The Head Coach has more experience with on- ice matters and can deal with them appropriately 10. Try to deal with off-ice complaints as soon as they arise and the committee does not need to be informed unless the matter cannot be resolved. If this is the case, the Secretary should be emailed as soon as possible. 11. Sign and abide by the club rules along with the code of conduct to ensure the smooth running of the club. 12. Have parental consent forms available at all times in the event of a member requiring medical treatment.

Managers have the right to: • Access on-going training and information on all aspects of leading/managing activities for children/young people, particularly on Safeguarding. • Support in the reporting of suspected abuse. • Access to professional support services. • Fair and equitable treatment by the governing body/club. • Be protected from abuse by children/young people, other adult members and parents. • Not to be left vulnerable when working with children.

Any misdemeanours and general misbehaviour will be dealt with immediately and reported verbally to the designated person. Persistent breach of the code will result in dismissal from the club/sport.

Dismissals can be appealed by the manager with final decisions taken by the club committee or referred to SIH-UK as per the disciplinary procedures in Chapter 5: Discipline.

8.14.5 Code of Conduct – Volunteers SIH-UK is fully committed to safeguarding and promoting the wellbeing of all its members. The organisation believes that it is important that players, coaches, officials, volunteers and parents associated with clubs should, at all times, show respect and understanding for the safety and welfare of others. Therefore, volunteers are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of a club with Name and Position.

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Volunteers are expected to: 1. Treat all young people equally and ensure they feel valued. Have no favourites. 2. Encourage all children not to discriminate on the grounds of religious beliefs, race, gender, social classes or lack of ability. 3. Not allow any rough or dangerous play, bullying, or the use of bad language or inappropriate behaviour. 4. Appreciate the efforts of all young people. Never exert undue influence over players to obtain personal benefit or reward. 5. Be positive, approachable and offer praise to promote the objectives of the club at all times. 6. Not let any allegations of abuse of any kind to go unchallenged or unrecorded if appropriate. Incidents and accidents to be recorded in the club incident/accident book. Parents will be informed. 7. Report accidents or incidents of alleged abuse or poor practice to the designated person. 8. Have access to telephone for immediate contact to emergency services if required. 9. Ensure the rights and responsibilities of youth members are enforced. 10. Not abuse members physically, emotionally or sexually. 11. Not engage in a sexual relationship with a young person for whom they are responsible 12. Maintain confidentiality about sensitive information. 13. Respect and listen to the opinions of young people. 14. Develop an appropriate working relationship with participants, based on mutual trust and respect. 15. Be a role model, displaying consistently high standard of behaviour and appearance (disciplined/committed/time keeping), remember children learn by example. 16. Refrain from smoking and consumption of alcohol during club activities or coaching sessions. 17. Not spend excessive amounts of time alone with children excluded in exceptional circumstances 18. Never take children to their home on their own 19. Not administer First Aid involving the removing of children’s clothing unless in the presence of others. 20. Make the sport/activity fun.

Volunteers have the right to: • Access on-going training and information on all aspects of leading/managing activities for youths, particularly on Safeguarding. • Support in the reporting of suspected abuse. • Access to professional support services. • Fair and equitable treatment by the governing body/club. • Be protected from abuse by children/youths, other adult members and parents. • Not to be left vulnerable when working with children.

Any misdemeanours and general misbehaviour will be dealt with immediately and reported verbally to the designated person. Persistent breach of the code will result in dismissal from the club/sport.

Dismissals can be appealed by the volunteer with final decisions taken by the club committee or referred to SIH-UK as per the disciplinary procedures in Chapter 5: Discipline.

8.14.6 Code of Conduct – Parents/Carers SIH-UK is fully committed to safeguarding and promoting the wellbeing of all its members. The organisation believes that it is important that players, coaches, officials, volunteers and parents associated with clubs should, at all times, show respect and understanding for the safety and welfare of others. Therefore, parents/carers are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of a club with Name and Position.

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All SIH-UK clubs and teams should offer a positive experience for children and young people and where they can learn new things in a safe and positive environment. Parents/Carers are expected to abide by the following code of conduct:

Parents/Carers are expected to: 1. Positively reinforce their child and show an interest in their chosen activity. 2. Not to place their child under pressure or push them into activities they do not want to do. 3. Complete and return the Registration, Medical and Consent Form pertaining to their child's participation with “Name of Club, Team or Event” (see parental consent). 4. Deliver and collect their child punctually before and after sessions/games/events. 5. Ensure their child has clothing appropriate to the weather conditions 6. Ensure that proper sportswear and protective equipment are worn. Any child not in possession of the fundamental requirements will not be permitted to participate. 7. Detail any relevant medical concerns or conditions pertaining to their child on the registration/consent form. Any changes in the state of the child's health should be reported to the coach/manager/event staff prior to the activity. 8. To inform the organiser prior to the activity starting if their child is to be collected early. 9. Encourage their child to play by the rules, and teach them that they can only do their best. 10. Turn defeat into victory by helping their child work towards skill improvement and good sportsmanship 11. Behave responsibly at the rink side; never ridicule or yell at their child for making a mistake or losing a competition; not to embarrass their child. 12. Recognise that verbal abuse or unsportsmanlike conduct, from a parent at any time in their home ice rink or at an away venue is unacceptable. 13. Show appreciation and support for the coach/club/event staff and for the opposition. 14. Ensure their child is punctual. 15. Be realistic and supportive. 16. Ensure their child has appropriate showering equipment, plus adequate food and drink. 17. Accept the official’s judgment and do not attempt to access the ice surface 18. Actively provide feedback via the Manager. To bring any issues to the attention of the coaches, approach the Manager after the match or training session. Ensure that the player is not present at such discussions. 19. Ensure that their child plays in a safe and healthy environment. Support a sports environment that is free of alcohol, drugs or tobacco and refrain from their use at all youth sports events. 20. Promote their child’s participation in playing sport for fun.

As a parents/carer you have the right to: • Know your child is safe. • Be informed of problems or concerns relating to your children. • Be informed if your child is injured. • Have your consent sought for issue such as trips or photography. • Contribute to decisions within the club. • Have any concerns you have about any aspect of your child’s welfare listened to responded to.

Any breaches of this code of conduct will be dealt with immediately by a Club official. Persistent concerns or breaches will result in a parent being asked not to attend games if their attendance is considered detrimental to the welfare of young participants.

The ultimate action should a parent/carer continue to breach the code of behaviour may be the club officials regrettably asking the parent/carer not to attend games and/or training and club activities and asking the child to leave the session, event or club.

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8.14.7 Recommended Good Practice (i) Always work in the open when working with children to avoid situations where a coach, official, volunteer or parent/carer and an individual child or protected adult cannot be observed. (ii) There should be at least two responsible adults present at all times during training sessions. One appropriately qualified coach plus one other responsible adult (preferably one female and one male). The second adult does not have to be a coach but must be aged 18+. (iii) Children should be supervised in the changing rooms by at least two responsible adults, one of whom must be a club official. Parents should not be present in the changing rooms unless appropriate PVG checks have been carried out and listed as ‘off ice assistants.’ (iv) Mixed teams of players should, where possible be accompanied by a male and a female coach / pastoral carer. (v) Where residential stays apply increased supervision, care and attention must be adopted (refer to SIH-UK Child Protection Policy when taking players on trips). (vi) Always place the safety and welfare of the participants as the highest priority. (vii) Behave in an exemplary manner and be a role model for excellent behaviour. (viii) Keep up to date with your qualifications, knowledge and technical skills. (ix) Only work within the level of your competence and qualifications. (x) Treat all young people equally, with respect and dignity and put their welfare first, before winning. (xi) Recognise the stage of psychological and physical development of the individual and avoid excessive training or competition. (xii) Motivate the participants through positive and constructive feedback. (xiii) Create a safe environment so that participants can enjoy their activity. (xiv) Obtain written consent from parents to act on their behalf if the need arises for the administration of emergency first aid. Consent forms should be obtained from parents/guardians before children commence training. (xv) If children have to be transported then a male and female coach/pastoral carer should accompany them. (xvi) Request written consent from parents. (xvii) Maintain a written record of any incident or injury together with any subsequent treatment and immediately complete an SIH-UK Accident Report or Incident Report form.

8.14.8 Practice to be avoided* (i) Spending excessive amounts of time alone with children away from others (ii) Sharing a room with a child (iii) Making contact or holding discussions with children via social networking sites or texting.

* These practices should be avoided except in emergencies. If cases arise where these situations are unavoidable they should occur with the full knowledge and consent of someone in charge in the organisation and / or the child’s parents e.g. a child sustains an injury and needs to go to hospital, or a parent fails to arrive to pick up a child at the end of a session.

8.14.9 Practice which should never be condoned

You should never: (i) Engage in rough, physical or sexually provocative games. (ii) Take children to your home where they will be alone with you. (iii) Allow or engage in any form of inappropriate touching. (iv) Make sexually suggestive remarks to a child or protected adult - even in fun. (v) Allow children to use inappropriate language unchallenged. (vi) Allow allegations made by a child to go unchallenged, unrecorded or not acted upon. (vii) Do things of a personal nature for a child or protected adult if they can do it for 87

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themselves, unless you have been requested to do so by the parents (do so with the utmost discretion). (viii) Never depart from the premises until you have supervised the safe dispersal of the children. (ix) Abuse your privileged position of power or trust with children or protected adults. (x) Cause a participant to lose self-esteem by embarrassing, humiliating or undermining the individual (xi) Have favourites. (xii) Compromise your position by suggesting anything is “your and your player’s ‘special secret’”

8.14.10 Safe Practice in unforeseen circumstances

If any of the following incidents should occur, you should report them immediately to another colleague and make a written note of the event, signed and dated. Parents should also be informed of the incident:

• If you accidentally hurt a child • If a child misinterprets something you have said or done. • If you have to restrain a child (please note: minimum force must only be used).

To protect the children in your care and to protect yourselves against possible allegations of poor practice, coaches must carefully consider their actions and how they might be perceived by an observer.

8.15 SAFE RECRUITMENT POLICY

8.15.1 SIH-UK will take all reasonable steps to ensure unsuitable people are prevented from undertaking regulated work with children. Further, SIH-UK recognise that we have a legal duty under the Protection of Vulnerable Groups (Scotland) Act 2007 to ensure that individuals who are barred from regulated work with children are not engaged (either paid or unpaid) in regulated work with children within SIH-UK.

8.15.2 This recruitment and selection procedure has two functions. It: (i) Provides SIH-UK with an opportunity to assess the suitability of the individual for a particular regulated work role with children. (ii) Provides the prospective employee or volunteer with an opportunity to assess the organisation and the opportunities available.

8.15.3 The following recommended procedure will be completed for all positions deemed to be regulated work with children within SIH-UK.

(i) Advertising All forms of advertising used to recruit and select staff/volunteers for regulated work with children will include the following:

• The aims of SIH-UK and, where appropriate, details of the particular programme involved. • The responsibilities of the role. • The level of experience or qualifications required (e.g. experience of working with children is an advantage). • Details of SIHA-UK’s open and positive stance on child protection. A statement that the position applied for is regulated work with children and will require PVG Scheme membership.

(ii) Pre-application Information Pre-application information for these positions will be sent to applicants and will include:

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• A job description and person specification (e.g. stating qualifications or experience of working with children required) which outlines the roles and responsibilities of the position. • Application form, self-declaration form and PVG Scheme Q&A guidance notes. • Information on SIH-UK and related topics. Evidence of qualifications will always be verified.

(iii) Application and Self-Declaration Form All applicants will be requested to complete an application form and self-declaration form. The purpose of the application form is to obtain relevant details for the position and referee contact details. The self-declaration form, which shall include information on any past criminal behaviour, records or investigations, shall be requested in a separate sealed envelope and will not be opened until the applicant is selected for an interview. This form will only be seen by those directly involved in the selection process. If the applicant is not selected the form will be destroyed.

(iv) Review Applications SIH-UK will review application forms and consider applicants for interview. Self- declaration forms of those deemed suitable for interview will then be opened and considered. If the applicant is no longer an interview candidate, the self-declaration form must be destroyed. Successful applicants will be invited to interview.

(v) Interview Interviews will be carried out for all positions which are regulated work with children.

(vi) Offer of Position Once a decision has been made to offer appointment, an offer letter will be sent to the applicant. This will include details of the position, any special requirements and any obligations e.g. agreement to the policies and procedures of SIH-UK, the probationary period and responsibilities of the role. The offer must be formally accepted and agreed to in writing e.g. by the individual signing and dating their agreement on the offer letter and returning it to [insert name or role, eg Chairman].

The applicant’s appointment will only be confirmed when: • the self-declaration form has been opened and considered • satisfactory references have been received and checked • a satisfactory Scheme Record/Scheme Record Update has been received.

(vii) References References will always be requested and thoroughly checked. Where possible at least one of these references will be from an employer or a voluntary organisation where the position required working with children. References from relatives will not be accepted. If the applicant has no experience of working with children, specific training requirements will be agreed before their appointment commences.

(viii) Membership of the PVG Scheme SIH-UK is registered with Volunteer Scotland. Individuals carrying out regulated work with children within SIH-UK must be members of the PVG Scheme.

SIH-UK will require the successful applicant to submit a Scheme Record/Scheme Record Update application which will be returned to and processed by the SIH-UK Child Protection Officer.

8.15.4 Overseas Applicants (i) Applicants from overseas being appointed to regulated work with children within SIH-

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UK are required to join the PVG Scheme.

(ii) Applicants from overseas must prove their ‘right to work’ in the UK and be asked to provide a police check from their relevant country where possible. Where this is not possible, or in addition to the police check, the following information, where relevant to the position, will be requested:

• A statement from the governing body in the country of origin of the applicant and/or the country from which they are transferring in regard to their participation and suitability for the position. • A statement from the international federation of the sport in regard to their participation and suitability for the position.

8.15.5 Induction After the applicant accepts post in writing, the induction process will include the following:

• An assessment of training, individual aims, needs and aspirations. • Clarification, agreement and signing up to the Child Protection Policy and procedures, including the Code of Conduct. • Clarification of the expectations, roles and responsibilities of the position.

8.15.6 Training Newly appointed staff/volunteers in regulated work with children should complete recommended training over an agreed period. Recommended training includes sportscoach UK’s ‘Safeguarding & Protecting Children’ (a basic introduction to child protection) and, should it become relevant, In Safe Hands (a workshop for club child protection officers).

8.15.7 Probation Newly appointed staff/volunteers will complete an agreed period of probation (e.g. 3 months).

8.15.8 Monitoring and Performance Appraisal All staff in positions of regulated work with children will be monitored and their performance appraised. This will provide an opportunity to evaluate progress, set new goals, identify training needs and address any concerns of poor practice.

8.15.9 Ongoing suitability Once an individual is in a position of regulated work, individual clubs will be informed by Volunteer Scotland if there is a change to PVG status. Clubs would then require to inform SIH-UK of any such changes.

8.15.10 Existing staff/volunteers joining PVG Scheme For existing members of staff/volunteers, who were not previously checked or were previously enhanced disclosure checked for a childcare position under the Protection of Children (Scotland) Act 2003, SIH-UK will require those individuals to become PVG Scheme members if they are carrying out regulated work with children.

Staff/volunteers will be required to complete a self-declaration form and submit a Scheme Record/Scheme Record Update application. This will ensure, over time that everyone in regulated work in the organisation is a PVG Scheme member.

8.15.11 New vetting information on PVG Scheme Records If new vetting information becomes available, either through retrospective checks of existing members of staff/volunteers or an ongoing suitability process, it is important to consider this information alongside a newly completed self-declaration form to assess any risks.

Should any risk be identified, it will then be necessary to follow SIH-UK Responding to Concerns about the Conduct of a Member of Staff/Volunteers and/or Disciplinary Procedures. 90

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8.15.12 Consideration for Children’s List or Barred Individuals If Volunteer Scotland inform SIH-UK that an individual is barred, that member of staff/volunteer will be removed from regulated work with children immediately in line with the Protection of Vulnerable Groups (Scotland) Act 2007 duties for organisations.

If Volunteer Scotland notify SIH-UK that a member of staff/volunteer is considered for listing, that individual will be suspended as a precaution until the outcome of the case is determined. Remember that suspension is not a form of disciplinary action and does not involve pre-judgment. In all cases of suspension the welfare of children will be the paramount concern.

8.15.13 PVG Scheme Member leaves SIHA-UK SIH-UK will update Volunteer Scotland on PVG Scheme members who are no longer in regulated work with children on behalf of the organisation. Should a member of staff/volunteer not be in contact with SIH-UK for up to three months, SIH-UK will then inform Volunteer Scotland that the individual is no longer in regulated work with children within the organisation.

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8.15.14 PROCEDURE FOR SAFE RECRUITMENT FLOWCHART

Details of the post are circulated as widely as possible.

The organisation makes sure that any recruitment information promotes equality of opportunity.

Job description, person specification and PVG Scheme guidance notes are sent to applicants. Applicants asked to complete an application form and self-declaration form. The self-declaration form is returned in a sealed envelope to a nominated person.

Organisation reviews applications.

Applicant is considered for interview. Applicant is not considered for interview.

Self-declaration form is opened. Self-declaration form is destroyed.

Suitable for interview? Self-declaration form is destroyed. Application is taken no further.

YES NO

References from Where organisation wishes to appoint the

Applicant is appropriate referees applicant Scheme Record/Scheme Record

interviewed. are obtained. Update requested from Volunteer Scotland/CRBS.

Individual appointed on receipt of a satisfactory Scheme Record/Scheme Record Update and references.

Applicant accepts post in writing including sign up to Child Protection policy and code of conduct.

Induction, training, probation and monitoring/appraisal provided for member of staff/volunteer.

Ongoing suitability, retrospective checks and assessing any new vetting information.

Follow Procedure for Responding to Concerns YES Still suitable? NO about the conduct of a member of staff/volunteer.

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8.16 ANTI-BULLYING POLICY

8.16.1 SIH-UK will:

(i) recognise its duty of care and responsibility to safeguard all participants from harm

(ii) promote and implement this anti-bullying policy in addition to our safeguarding policy and procedures

(iii) seek to ensure that bullying behaviour is not accepted or condoned

(iv) require all members of the club/organisation to be given information about, and sign up to, this policy

(v) take action to investigate and respond to any alleged incidents of bullying

(vi) encourage and facilitate children and young people to play an active part in developing and adopting a code of conduct to address bullying

(vii) ensure that coaches are given access to information, guidance and/or training on bullying.

8.16.2 Each participant, coach, manager, volunteer or official will:

(i) respect every child’s need for, and rights to, a play environment where safety, security, praise, recognition and opportunity for taking responsibility are available

(ii) respect the feelings and views of others

(iii) recognise that everyone is important and that our differences make each of us special and should be valued

(iv) show appreciation of others by acknowledging individual qualities, contributions and progress

(v) be committed to the early identification of bullying, and prompt and collective action to deal with it

(vi) ensure safety by having rules and practices carefully explained and displayed for all to see

(vii) report incidents of bullying they see – by doing nothing you are condoning bullying.

8.16.3 Bullying

(i) all forms of bullying will be addressed (see 8.17 Guidelines below)

(ii) everybody in the club/organisation has a responsibility to work together to stop bullying

(iii) bullying can include online as well as offline behaviour

8.16.4 Bullying can include:

(i) physical pushing, kicking, hitting, pinching etc

(ii) name calling, sarcasm, spreading rumours, persistent teasing and emotional torment through ridicule, humiliation or the continual ignoring of individuals

(iii) posting of derogatory or abusive comments, videos or images on social network sites

(iv) racial taunts, graffiti, gestures, sectarianism

(v) sexual comments, suggestions or behaviour

(vi) unwanted physical contact

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Children with a disability, from ethnic minorities, young people who are gay or lesbian, or those with learning difficulties are more vulnerable to this form of abuse and are more likely to be targeted.

8.16.5 Support to the child

(i) children should know who will listen to and support them

(ii) systems should be established to open the door to children wishing to talk about bullying or any other issue that affects them

(iii) potential barriers to talking (including those associated with a child’s disability or impairment) need to be identified and addressed at the outset to enable children to approach adults for help

(iv) children should have access to Helpline numbers

(v) anyone who reports an incident of bullying will be listened to carefully and be supported

(vi) any reported incident of bullying will be investigated objectively and will involve listening carefully to all those involved

(vii) children being bullied will be supported and assistance given to uphold their right to play and live in a safe environment which allows their healthy development

(viii) those who bully will be supported and encouraged to stop bullying

(ix) sanctions for those bullying others that involve long periods of isolation, or which diminish and make individuals look or feel foolish in front of others, will be avoided.

8.16.6 Support to the parents/guardians

(i) parents/guardians should be advised on the club/organisation’s bullying policy and practice

(ii) any incident of bullying will be discussed with the child’s parent(s)/guardians

(iii) parents will be consulted on action to be taken (for both victim and bully) and agreements made as to what action should be taken

(iv) information and advice on coping with bullying will be made available

(v) support should be offered to the parent(s) including information on other agencies or support lines.

8.17 GUIDELINES FOR IDENTIFYING & MANAGING BULLYING OF CHILDREN/PROTECTED ADULTS

8.17.1 In some cases of abuse it may not be an adult abusing a young person. Children and young people may also be responsible for abuse, for example, in the case of bullying. Bullying may be seen as particularly hurtful behavior usually repeated over a period of time, where it is difficult for those bullied to defend themselves. ‘Kidscape’ (www.kidscape.org.uk), a UK charity established specifically to prevent bullying and child sexual abuse, defines bullying as the use of aggression with the intention of hurting another person that results in pain and distress to the victim.

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8.17.2 Bullying can take many forms including:

• Emotional - being unfriendly, excluding, tormenting (e.g. hiding belongings, threatening gestures) • Physical - pushing, theft, kicking, hitting, punching or any use of violence • Racist - racial taunts, graffiti, gestures, harassment e.g. using abusive or insulting behaviour in a manner intended to cause alarm or distress. • Sexual - unwanted physical contact or sexually abusive comments • Homophobic - because of, or focusing on the issue of sexuality • Verbal - name-calling, sarcasm, spreading rumours, teasing • Cyber - All areas of internet, such as email & internet chat room misuse, mobile threats by text messaging & calls, misuse of associated technology, i.e. camera & video facilities.

8.17.3 Identifying Bullying Bullying can be difficult to pick up because it often happens away from others and victims do not tend to tell. However you can watch for signs that may indicate the presence of bullying. The following lists common bully/victim behaviour.

If a child or protected adult: • Hesitates to come to training sessions • Is often the last one picked for a team or group activity for no apparent reason, or gets picked on when the other children think your back is turned. • Is reluctant to go to certain places or work with a certain individual. • Has clothing or personal possessions go missing or become damaged. • Has bruising or some other injury. • Keeps ‘losing’ their pocket money. • Is quite nervous, withdraws from everybody else and becomes quiet and shy, especially in the case of those who are normally noisy and loud. • Becomes suddenly prone to lashing out at people, either physically or verbally when they are usually quiet.

8.17.4 Action to Help the Victim(s) and Prevent Bullying • Take all signs of bullying very seriously. • Encourage all children to speak and share their concerns. Help the victim(s) to speak out and tell the Coach in charge or the Club Child Protection Officer (someone in authority). • Create an open environment. • Take all allegations seriously and take action to ensure the victim is safe. Speak with the victim and the bully (bullies) separately. • Reassure the victim(s) that you can be trusted and will help them, although you cannot promise to tell no one else. • Keep records of what is said i.e. what happened, by whom and when. • Report any concerns to SIH-UK Head of Child Protection.

8.17.5 Action taken to deal with the bully • Talk with the bully(s), explain the situation and try to get the bully(s) to understand the consequences of their behaviour. • Seek an apology from the bully to the victim(s). • Inform the bully's parents/guardians. • If appropriate, insist on the return of 'borrowed' items and that the bully(s) compensates the victim. • Impose sanctions as necessary. • Encourage and support the bully(s) to change behaviour • Keep a written record of action taken.

8.18 WHISTLE BLOWING

8.18.1 The protection of children and young people requires everyone to be committed to the highest possible standards of openness, integrity and accountability. SIH-UK supports an 95

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environment where people feel free to raise their concerns with the knowledge that all concerns will be taken seriously.

8.18.2 The term ‘whistle blowing’ is often used in such circumstances to describe the raising of a concern about practices, procedures or conduct of an individual. In an ice hockey context a whistleblower may be: a Coach, Official, Player, Parent or a Member of the Public.

8.18.3 Concerns should be raised without delay to either the CPC, the SIH-UK Head of Child Protection or a trusted adult. The earlier concerns are reported, the easier it will be to take action.

8.18.4 SIH-UK understands that whistleblowers are often very reluctant to report concerns within the club setting. Therefore we recognise that whistleblowers may wish to raise concerns in confidence with SIH-UK. In these circumstances, the identity of the whistleblower will be kept confidential. However, disclosure may become necessary to pursue action against the alleged wrong-doer; in these circumstances, the whistleblower will be consulted in advance wherever possible and practicable.

8.18.5 SIH-UK will follow up all complaints, concerns or allegations relating to child protection matters including those which are raised anonymously. In some cases, without an identified complainant, SIH-UK are unlikely to be able to proceed with disciplinary actions, but in all cases, an initial assessment will be made to consider whether there is sufficient substance in the complaint, the credibility of the referral and the likelihood of identifying others who can confirm the allegations to warrant some initial enquiries or risk assessment.

8.18.6 All concerns raised under this procedure will be treated seriously and depending upon the nature of the matter it may be referred the police. In these circumstances, the whistleblower may be asked to provide a written statement and give evidence to the police and/or at a SIH-UK hearing. SIH-UK will provide support to the whistleblower during this process.

8.18.7 SIH-UK will not tolerate harassment or victimisation and will take action to protect anyone who has raised a concern in good faith. Anyone who is found to have victimised or harassed a whistleblower will face disciplinary action. Anyone who raises concerns known to be untrue may also be subject to disciplinary action.

8.19 TEAM MANAGEMENT/TEAM TRAVEL

8.19.1 Implicit within this Policy is the Duty of Care that a Team Manager and/or Club has to children and protected adults when traveling to events. It is recommended that Clubs travel with a full address list, parental consent forms (which would include contact telephone numbers for all the children/protected and young adults within their team), signed medical consent form and code of conduct forms (where applicable) for each child. The inclusion of special instructions, i.e. dietary requirements and any allergies is also extremely useful. This will allow Team Managers to take the necessary action in the event of an emergency.

Also: • Ensure all vehicles are correctly insured. • All reasonable safety measures are taken, e.g. children in the back seat, seatbelts are worn. • Ensure the correct number of adults to children ratio, note: that increased supervision may be required depending on the group travelling i.e. pre-school or special needs groups. • Ensure a male and female accompany mixed groups of children or protected adults. These adults should be safely recruited in line with the SIH-UK recruitment policy and should be familiar with and agree to abide by, SIHA-UK’s Child and Protected Adult Protection Policy and Procedures. • Respect travel companies’ property and rules – coach / plane / ferry and also the accommodation – hotel / hostel etc 96

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• Respect other clubs’ and the property of the hosting club • Players and officials shall behave in an appropriate manner at all times as representatives of Scottish Ice Hockey • Players shall abide by instructions from Coach/Manager • Parents who accompany their children are responsible for them at the times specified by the officials • SIH-UK will retain overall responsibility for the players’ welfare during foreign trips

8.19.2 When players are travelling with the team, whether accompanied by a parent/guardian or not, there should be a form giving additional information to that covered by the Medical Form. A sample form can be found at Annex H.

8.20 HOSTING OF PLAYERS SIH-UK is unable to regulate or insure against the hosting of ice hockey players in any situation other than within establishments licensed for the provision of overnight accommodation.

8.21 FIRST AID /TREATMENT OF INJURIES Accidents should be reported/recorded as per the SIHA-UK’s accident / incident reporting guidelines which can be found on the appropriate form at Annex G (Accident & Incident Report Form) or Annex A (Significant Incident and/or Child Protection Referral Form).

Only those with a current, recognised First Aid qualification should respond to any injuries.

8.22 USE OF PHOTOGRAPHY AND VIDEO RECORDERS There has been an increase in the misuse of sports photography and video recording within the sporting arena. SIH-UK has developed guidelines for coaches, officials and parents/guardians. These are not intended to prevent bona fide use of this equipment for family or coaching (See Annex E below).

8.23 USE OF DIGITAL IMAGES AND THE INTERNET With the growth of the internet and digital images, parents need to be aware that web sites such as sports sites that appeal to children can be targeted by undesirable adults in order to gain information on children. Parents are advised to monitor their children whilst they are on the net. SIH-UK has developed guidelines on the use of internet and web. Please refer to Annex E.

8.24 SIGNING IN/OUT 8.24.1 All players are the responsibility of the Club from point of receipt until the point of return to the parent/carer/responsible adult. The player MUST therefore be signed in and out. Please see Annex H.

8.24.2 If a parent/carer feels that an older child (16+) is able to travel to and from the arena/event themselves then the club should obtain a signed letter giving authority for that player to sign themselves in and out.

8.24 3 For safety, each club should have a separate register for each age group, for training nights, games, tournaments, etc.

8.25 INCLUSION OF TRANSGENDER PEOPLE IN ICE-HOCKEY

8.25.1 The principles of equality and diversity outlined in Ice Hockey UK’s general policy apply, in very specific ways, to people who have the protected characteristic of gender reassignment. Those having this characteristic are usually described as trans or transgender people, terms which embrace a wide range of identities, including those whose sense of self may not fall into the social categories of ‘men’ or ‘women’ but may be non-binary (gender queer) falling between these extremes, or they may be a mix of both; and a few are outside the gender spectrum altogether, that is they identify as ‘non-gender’. Others who fall under the term ‘intersex’1 may also have some difficulties in being included in sport. Those who have changed their gender role full-time in order to align their gender role and expression with their gender identity, are said to have ‘transitioned.’ 97

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8.25.2 Clubs need to be conscious of this wide variety within the trans community and be alert to the flexible approach needed so that they may be welcomed and included without discrimination, not only as players, but also as managers, coaches, staff members, and in the social life of the Club.

8.25.3 The foregoing two paragraphs is an introduction to the IHUK Transgender Policy. All clubs should adhere to the Transgender Policy which can be found on the SIH-UK website.

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CPP Annex A(i) SIH-UK SIGNIFICANT INCIDENT AND/OR CHILD PROTECTION REFERRAL FORM • Remember to maintain confidentiality. Do not discuss this incident with anyone other than those who need to know in order to protect the child. • Complete the blue boxes on the form in clear handwriting, NOT on a computer

Your Name

Your Position

Child’s Name:

Child’s Address:

Parent’s/Carer’s Names and Address

Child’s Date of Birth (if known)

Date and time of alleged incident

Your observations / details of concern

Record exactly what the child said in their own words and any questions you asked if the situation needed clarified.

Remember: Do not lead the child – record actual details.

Continue on separate sheet if necessary.

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Action taken

External agencies contacted (date and time)

Police contacted? Yes / No * * Delete as appropriate I f yes, please confirm name of Police Officer and phone number

Details of advice received

Social Work contacted? Yes / No * * Delete as appropriate I f yes, please confirm name of Social Worker and phone number

Details of advice received

Other Organization? Yes / No * * Delete as appropriate I f yes, please confirm name of contact, Organization & number

Details of advice received

Signature:

Print name:

Date:

NB: A copy of this form should be sent to the Child Protection Team in your local Social Work Department and to the SIH-UK Child Protection Officer 100

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CPP Annex A(ii)

SIH-UK SIGNIFICANT INCIDENT AND/OR CHILD PROTECTION MONTHLY RETURN

• Remember to maintain confidentiality. Do not discuss any incident with anyone other than those who need to know in order to protect the child. • Complete the blue boxes on the form in clear handwriting, NOT on a computer

Club Name

Club CPO’s Name

Name of Committee Member

Month

Date of Incident or CP Date Details Action Incident Issue Resolved

A copy of this form should be returned every month to the SIH-UK Child Protection Officer

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CPP Annex B

SUPPORTING ACCESS FOR SPECIAL NEEDS GROUPS TO PARTICIPATE IN ICE HOCKEY

It is the responsibility of every club to consider the needs of children and protected adults, making reasonable adjustments to help provide for the inclusion of anyone who wishes to participate. All registered clubs should be willing to help young people and their parents to ensure the necessary support is in place for children with disabilities and other special needs to access ice hockey activity.

Under Section 17 of the Children Act 1989, Local Authorities are required to provide services for any child who would be defined as a ‘Child in Need’. This includes disabled children and children with impaired health and development. Although the Local Authority is responsible for ensuring appropriate needs are met, services may be provided by a voluntary organisation acting on behalf of the Local Authority.

SIH-UK expects registered clubs, where a child or young person with a disability requires support from a carer to access ice hockey activity and the support is not already provided, to look with parents at the child’s needs and if appropriate approach Social Services to request such support. In the event that no support is available, the club should examine whether they can meet the needs of the child or young person without significantly affecting the club’s ability to provide ice hockey activity to others.

Not every child or young person will need continual one-to-one support. Additional support may only be required for a temporary period until the child or young person settles into the club, for a transition period (e.g. for the first half hour of the club) or for personal care.

Key points to consider:

Consultation Working in partnership with families, Social Services, health and other relevant professionals and voluntary groups, to determine a child’s needs and identify support. Start by asking parents and, if appropriate the child or young person, about the specific needs and ascertain if other professionals should be approached so there is a clear understanding of the support required.

Funding Additional funding may be required where there is requirement for one-to-one support or a higher ratio of staff to participants (depending on needs). Funding sources include: local authorities, local sports councils, lottery grants, private businesses, voluntary services and charities that provide grants to support children and protected adults with disabilities. Local authority schemes may be able to help with funding for one-to-one support workers.

Facilities Are they suitable and accessible? Are there reasonable adjustments that can be made?

Learning Needs Specialist training may be beneficial to help with communication methods, ensuring a positive attitude towards inclusion.

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CPP Annex C

FAILURE TO COLLECT A CHILD

The following information provides guidance for clubs on how to respond where a parent, for whatever reason, does not arrive at the required time to collect their child.

All parents must be advised that in the event that they are delayed for any reason, they must: • Contact the club at the earliest opportunity • Provide clear guidance on what they wish the club to do e.g. consent for another parent to transport their child home.

The club must: • Maintain a list of parent/guardian contact details and emergency numbers • Never leave a child or young person alone unless she/he is over 16 and then only with parent/guardian permission • Carry out appropriate assessments of situations as they arise, acknowledging that some young people can go home alone if their parent/guardian is delayed, providing the parent/guardian has given permission

The coach must not: • Take the child to their (the coach’s) home • Take the child to another location without permission • Send the child home with another person without permission.

If the parent/guardian is considered by the club as being unduly late, the coach should: • Attempt to contact the parent • Attempt to contact the emergency contact person nominated. If there is no reply from the emergency contact, ask the child if there is another family member who may be contacted. • Wait with the young person(s) at the club with at least one other official/coach/ teacher/ volunteer or parent. • Respond to any instructions received from the parent • If no-one can be reached, contact the local police or Children’s Social Work Services to enquire about the best course of action.

Persistent Failure to Collect a Child/Young Person on Time

Parents, who persistently fail to collect a child on time or have not arrived after a reasonable period of time, and have given no prior notice or informed the club they are delayed, may be failing to provide adequate care for their child.

If the parent makes no effort to contact the club or provide reasonable explanation for the delays, the CPO and another club official should arrange to meet with the parent to discuss the matter. If this continues to be the norm, the CPO should contact Social Work or Children 1st for advice.

If a parent/guardian arrives to collect a child and you have concerns that he/she may be under the influence of alcohol or drugs and is in no fit state to care for the child you must inform the police without delay.

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CPP Annex D

MISSING CHILD

The following information provides guidance for clubs on how to respond in the event of a missing child or young adult.

In the rare event that a child goes missing from a club, the following actions should be taken. At the point that a child has been identified as missing the club should:

• Ensure that other children in the group are looked after appropriately while a search for the child concerned is conducted. • Inform the child’s parents if they are present, or nominate an appropriate person to telephone them and advise them of the concern. • Reassure them that everything is being done to locate the child. • Organise all available responsible adults by areas to be searched. It is best to take a short time to organise the search properly so that all places are searched fully. • Search the area in which the child has gone missing including changing rooms, toilets, public and private areas and the club grounds. • Request all those searching report back to a nominated adult at a specific point. • Make a note of the circumstances in which the child has gone missing and where he/she was last seen • Prepare a detailed physical description of the child, including: ▪ Approximate height ▪ Build ▪ Hair and eye colour ▪ Clothing he/she was wearing, as this will be required by the police • Report the concern to the police if the search is unsuccessful. This must happen no later than 30 minutes after the young person’s disappearance is noted, even if the search is incomplete. • Follow police guidance if further action is recommended and maintain close contact with the police • Ensure that you inform all adults involved including the parents, searchers and police if at any stage the child is located • Incident to be logged and a report sent to SIH-UK Child Protection Officer as soon possible.

Older player/young adult volunteer is suspected of being missing: If a coach, friend or other person notices the absence of a young adult the staff present, in conjunction with the CPO, should make an assessment of the situation, e.g. child seen stepping into a car = immediate concern and the police should be contacted.

Otherwise: • Conduct an immediate search of appropriate area but do not send other young people to search. • Ensure parent/guardian is informed in person or by telephone • Prepare a detailed description of the young person as this will be required by the police. • Report the concern to the police if the search is unsuccessful. This must happen no later than 30 minutes after the search began. • If the young person is found, call off the search and inform all relevant parties including the police if they have not already arrived • Incident to be logged and a report sent to SIH-UK Child Protection Officer as soon possible.

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CPP Annex E GUIDELINES ON PHOTOGRAPHY AND INTERNET/SOCIAL MEDIA

Photographs, Publications, Internet & Mobile Technology including iPad SIH-UK aims is to create a fun and safe environment for children, young people, protected adults parents/guardians, coaches and officials to enjoy ice hockey. We fully expect and encourage action photographs to be taken as these provide fantastic records and memories for families to keep. However, with the increase of sports action photographs appearing in publications and on the internet, we must all take the time to ensure these photographs are suitable for publication. Particular care should be taken to make sure children and protected adults are not portrayed in a demeaning or tasteless manner.

The following guidelines should be adhered to:

Internet including Social Media sites: Publications or information on an Internet site i.e. facebook or similar, must never include personal information that could identify a child or protected adult e.g. home address, e-mail address or telephone number. Written consent must be obtained from the child young person or protected adult’s parents/guardians before any images are posted.

If the material is changed from the time of consent, the parents/guardians must be informed and consent provided for the change.

As well as the above guidance, common sense should also be used when deciding which photographs to print:

• For photographs or videos of groups or teams of children, young people or protected adults, ensure that only the group or team is referred to, not individual members. Credit for achievements is to be restricted to first name e.g. Tracey was Player of the Year 2013. • All published events involving children, young people or protected adults must be reviewed to ensure the information will not put them at risk. Any publication of specific meetings or child/protected adult events e.g. team coaching sessions, must not be distributed to any individuals other than to those directly concerned. • Particular care must be taken when publishing photographs, film or videos of children who are considered particularly vulnerable e.g. the subject of a child protection issue or a custody dispute. • Care is to be taken when publishing photographs, films or videos of children, young people or protected adults with physical, learning and/or communication or language disabilities, as they could be particularly vulnerable to abuse.

All photographs/videos or other media produced at SIH-UK events or competitions remain the property of SIH-UK. SIH-UK acknowledges that media produced at its events by parents, coaches or others involved in supporting SIH-UK events/competitions may be used for personal purposes. Any media produced at an SIH-UK event/competition cannot be distributed for commercial purposes without the express permission of the SIH-UK.

Important Note: Any concerns about publications or Internet information should be reported to the Club CPO or to SIH-UK Child Protection Officer.

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Template for Photographing, Videoing and Filming of Children and Protected Adults at events:

The following is required for the club activities or events where children, young people or protected adults are participating:

• All materials promoting the club events or activities should state that accredited photographers will be present. • Consent forms should be obtained from the parent/guardian for photographing, videoing and/or filming of a child, young person or protected adult prior to the event or activity. • Anyone wishing to use photographic/film/video equipment at a venue must obtain the approval of the club. • No unsupervised access or one-to-one sessions should be permitted. • If the event organiser suspects inappropriate filming or photography, they will request the person to leave the venue and surrender any film, device, disc or memory card relating to the event. • The requirements above are publicly promoted to ensure all people present at the event or activity understand the procedure and are aware of whom to contact if concerned.

Note: When recruiting a photographer for events such as club championships, the SIH-UK Safe Recruitment Policy must be followed.

Concerns about Photographers, Video or Film Operators Any concerns with photographers or video or film operators are to be reported to the club Child Protection Officer and when relevant to SIH-UK Child Protection Officer and the Police.

Changing Room Policy

SIH-UK advocates that the welfare of all children in our care is paramount and it is everyone’s responsibility to promote and safeguard their wellbeing.

Good practice recommends that there should be 2 responsible adults present within the dressing room for training and games. This is ideally one coach and one other responsible adult, preferably a manager. This offers protection not only for the children but also protects the adults from being wrongly accused of inappropriate behaviours and abuse.

The ideal would be that both persons present be club officials with current PVG certification. Suggested timescales are that club officials within the dressing room will be responsible for the children ½hr prior to games and training and ½hr following completion of games and training. Outwith these times parents will be responsible for their children’s actions and behavior.

To assist with child protection procedures, parents must not enter the dressing room when in use by players.

Players should always be allocated a dressing room and not get changed in public areas.

The use of cameras or video equipment should be strictly forbidden in dressing rooms.

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CPP Annex F DATA PROTECTION ADVICE

Detailed below are guidelines for storing, destroying and accessing records and various other forms related to Recruitment and Child Protection.

DOCUMENT WHERE TO WHO HAS ACCESS HOW LONG TO HOW TO STORE KEEP DISPOSE Application Secure Interview panel 6 – 12 months Shred or Form burn References Secure Interview panel Until person Shred or leaves burn

Incident Secure CPC / other 12 months Shred or Reports professional burn agencies depending on follow up.

Accident Forms Secure CPC or SIH-UK and 12 months Shred or possibly insurance burn company / other investigation authorities.

Medical Forms Secure Team Manager, Head of Varies, depending Shred or Delegation, Coach on situation. Seek Burn depending on situation guidance from SG

Please note that in Child Protection issues, all documentation may be required for a criminal investigation.

Definition of secure: Kept in a locked place with restricted access.

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CPP Annex G ACCIDENT & INCIDENT REPORT FORM

THIS FORM MUST BE USED TO REPORT THE FOLLOWING IF THEY HAPPEN DURING TRAINING OR COMPETITION • Personal injury to anyone (including spectators) • Near misses with the potential to cause serious injury • Property damage • Dangerous occurrences • Ill health and sickness The form must be completed by the organiser of the game/tournament, the Referee or an Official designated by the Referee (for accidents which occur during competitions) and by a Club Official or Coach (for accidents which occur during training) within 7 days of the accident or incident. Additionally please report the accident/incident to the facility management when applicable. A copy of the completed form should be held locally by the Club and a copy sent to the SIH-UK Child Protection Officer – [email protected]

Personal Details Nature of Injury Injured person Mr / Mrs / Miss / Ms* Injury details

Surname

Forename Age First Aid given Yes / No*

Status (Spectator, First Aider Player etc) Club (if applic) Organisation

Address Hospitalised? Yes / No* (including postcode) Further treatment

Telephone Hospital venue

Accident / Incident Details (Venue) Competition / Training Details (Organiser/Club) Venue name Name

Address Address (including (including postcode) postcode)

Telephone Telephone

Competition Yes / No* Email

Training Yes / No* Nature of Game Date Time

Accident site Title of Game

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Description of Accident / Incident

Prepared by the person reporting • If applicable include incident site diagram/ photograph. • Indicate event site/incident layout, position of injured person, position of event officials, coaches and witnesses • Please use additional sheets if required

Witness Details Name

Address (including postcode)

Telephone

Witness Statement (Please use additional sheets if required)

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For the following serious categories, a report should be made initially by telephone to the SIH-UK Child Protection Officer (see Contacts list – Annex H) • Death • Loss of sight • Any injury liable to cause admittance to hospital for 24 hours or over • Loss of consciousness • Other serious injuries to a young person or child

Details of Person Reporting Name

Address (including postcode)

Status (Official, Coach etc) Club (if applic)

Telephone

Email (to confirm receipt of form)

Signature Date

For Office Use only

Date received

Action taken

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CPP Annex H

GENERAL INFORMATION FORM

When players are travelling with the Team, whether accompanied by a parent/guardian or not, this form should be completed to provide additional information to that covered by the Medical Form.

Destination

Dates

PARENTAL CONSENT I hereby give my permission for:

Name of player to attend the above excursion.

Signature

Print name

SELF SIGN IN/OUT

Player’s Age Group Authority received Players Name Sign In Sign Out for self sign in/out

Emergency Contact Details In the event of an accident, every reasonable attempt will be made to contact you as soon as possible. Please supply contact details for two people with parental responsibility if possible. Please ensure that these relate to where you can be contacted on the specific dates of the trip.

Contact 1 Contact 2

Forename

Surname

Address

Home telephone number

Work telephone number

Mobile telephone number

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CPP Annex I USEFUL CONTACTS:

SIH-UK –Child Protection Officer

Rhona Anderson Tel: 07709 904750 or [email protected]

CHILDREN 1st Child Protection in Sport Service Learning and Teaching Scotland Sussex House 61 Sussex Street Glasgow G41 1DY Tel: 0141 418 5674 www.childprotectioninsport.org.uk [email protected]

Internet Safety:

www.thinkuknow.co.uk

The Child Exploitation and Online Protection Centre (CEOP) www.ceop.gov.uk

ParentLine Scotland

O808 800 2222

NSPCC Child Protection Helpline

0808 800 5000

Childline Scotland

0800 1111

Scottish Criminal Records Office

0870 609 6006

(Your) Local Social Work Department (including out of hours contact telephone number)

(Your) Local Police Contact telephone number (in an emergency dial 999)

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CPP Annex J [Organisation name] APPLICATION FORM – Regulated work

All applicants applying to work or volunteer in a regulated work position are required to complete an application form. SECTION A : Your personal details

Title:

First Name:

Surname or Last Name:

Any previous names by which you have been known:

Address:

Postcode:

How long have you lived at the above address?

If less than 12 months, please give your previous address (including postcode):

How long did you live there?

SECTION B: Your present or most recent employment/voluntary work (If necessary use a separate sheet)

Name of organisation:

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Address of Organisation:

Summary of role and responsibilities:

Please give reason for leaving:

SECTION C: Please give details of any previous experience you may have of looking after and/or working with [children / protected adults].

SECTION D: Please give details of any relevant qualifications, training and/or personal qualities which you feel equip you to work with [children / protected adults]. If necessary, please continue on a separate sheet.

SECTION E: References – Please give the name and contact details of two suitable referees. At least one should have knowledge of any previous work you may have undertaken with protected adults.

Name: Name:

Organisation (where applicable) Organisation (where applicable)

Address (including postcode): Address (including postcode):

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Telephone No: Telephone No:

In what capacity do you know this person In what capacity do you know this person (friend, colleague, etc)? (friend, colleague, etc)?

SECTION F: Vetting Procedures

This post will require completion of a [Self Declaration Form] and the appropriate level of PVG Disclosure Record. Disclosure checks will only be requested for those applicants that we wish to appoint.

(i) Self Declaration Form: Please confirm that you have completed the Self Declaration form and returned it to us in a sealed envelope clearly marked “Self Declaration Form”. This Self Declaration Form will only be opened in the event of you being considered for an interview.

Please Tick

(ii) Disclosure Record: Please confirm that you understand and agree to a disclosure record should we wish to appoint you to a post considered to be regulated work.

Please tick

SECTION G: Declaration

I confirm that the information I have given in this form is accurate and truthful.

Signed ……………………………………………………………. Date …………………………

Thank you for completing this application form. Please return it to the name and address given below:

[Insert relevant name and address here]

The information you give us in this form will be treated in the strictest confidence.

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CPP Annex K

Template Self-Declaration Form

This form can be adapted to include individuals working with vulnerable adults Employment self-declaration and disclosure form

Private and Confidential

For roles involving contact with children (under 18 year olds).

All information will be treated as confidential and managed in accordance with relevant data protection legislation and guidance. You have a right of access to information held on you under the Data Protection Act 1998.

Part One For completion by the organisation: Name:

Address and Postcode:

Telephone/Mobile No:

Date of Birth:

Gender: Male / Female

Identification (tick box below): I confirm that I have seen identification documents relating to this person, and I confirm to the best of my ability that these are accurate.

Either UK Passport Number and Issuing Office

UK Driving Licence Number (with picture)

Plus National Insurance Card or current Work Permit Number Signature of authorised Employing Officer:

Print name:

Date:

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Part Two NOTE: If the role you have applied for involves frequent or regular contact with or responsibility for children you will also be required to provide a valid PVG (Protecting Vulnerable Groups) certificate which will provide details of criminal convictions; this may also include a Barring List check depending on the nature of the role.

For completion by the individual (named in Part one):

Have you ever been known to any Children’s Services department YES / NO as being a risk or potential risk to children? (if Yes, please provide further information below):

Have you been the subject of any disciplinary investigation and/or YES / NO sanction by any organisation due to concerns about your behaviour (if Yes, please provide further towards children? information)

Confirmation of Declaration (tick box below)

I agree that the information provided here may be processed in connection with recruitment purposes and I understand that an offer of employment may be withdrawn or dismissal may result if information is not disclosed by me and subsequently come to the organisation’s attention. In accordance with the organisation’s procedures if required I agree to provide a valid PVG certificate and consent to the organisation clarifying any information provided on the disclosure with the agencies providing it. I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or organisation in relation to concerns about my behaviour towards children or young people. I understand that the information contained on this form, the results of the PVG check and information supplied by third parties may be supplied by the organisation to other persons or organisations in circumstances where this is considered necessary to safeguard other children.

Signature:

Print name:

Date:

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ACKNOWLEDGEMENTS Updated July 2014

Scottish Ice Hockey - UK (SIH-UK) would like to acknowledge the following organisations which have supported this Child Protection document:

Children 1st 10 Steps to Safeguard Children in Sport sportscotland 10 Steps to Safeguard Children in Sport SGA: Scottish Gymnastics – Child Protection Policy

Any section of this policy may be photocopied for non-profitmaking teaching purposes within educational institutions or for coach education. Apart from these specific permissions, no part of this policy may be included in any publication, magazine, newsletter or journal, or stored in a retrieval system or transmitted in any form, by any means, electronic, mechanical, photocopy, recording or otherwise without the prior written permission of Scottish Ice Hockey - UK.

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CHAPTER 9 Equality Policy

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CHAPTER 9 Equality Policy

9.1 Introduction

9.2 Policy Statement

9.3 Legal Obligations

9.4 Positive Action

9.5 Implementation

9.6 Responsibility, Monitoring and Evaluation

9.7 Complaints and Compliance

9.8 Relevant legislation and forms of unacceptable discrimination

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CHAPTER 9 Equality Policy

9.1 INTRODUCTION

9.1.1 SIH-UK is firmly committed to the underlying principles of equality and diversity. SIH-UK believes that every person who wants to take part in the sport should be able to do so, regardless of their age, gender, racial origin, disability, religious belief and sexual orientation.

9.1.2 SIH-UK believes that its members and supporters should be free from any form of discrimination whether verbal, physical or mental. We believe that our members should be able to progress through our sport without encountering unwanted behaviour such as bullying, harassment, intimidation or any other form of abusive treatment.

9.1.3 SIH-UK will strive to ensure that perpetrators of such behaviour will be brought to question and held to account. In supporting this policy we believe that we will make our sport truly diverse and welcoming to all. We would like to assure all our members that we are truly committed to these principles and will strive to uphold this philosophy.

9.2 POLICY STATEMENT

9.2.1 SIH-UK endorses the principle of sports equality and will strive to ensure that everyone who wishes to be involved in Ice Hockey, whether as players, coaches, managers, supporters, office-bearers in clubs or those within SIH-UK:

(i) has a genuine and equal opportunity to participate to the full extent of their own ambitions and abilities, without regard to their age, sex, gender identity, disability, marital or civil partnership status, pregnancy or maternity, religion, race, ethnic origin, socioeconomic status or sexual orientation; and

(ii) can be assured of an environment in which their rights, dignity and individual worth are respected, and in particular that they are able to enjoy their sport without the threat of intimidation, victimisation, harassment or abuse.

9.3 LEGAL OBLIGATIONS

9.3.1 SIH-UK is committed to avoid and eliminate unfair discrimination of any kind in Ice Hockey, and will under no circumstances condone unlawful discriminatory practices. The organisation takes a zero tolerance approach to harassment. Examples of the relevant legislation and the behaviours in question are given in Section 9.8 below.

9.4 POSITIVE ACTION

9.4.1 The principle of Sports Equality goes further than simply complying with legislation. It entails taking positive steps to counteract the effects of physical or cultural barriers – whether real or perceived – that restrict the opportunity for all sections of the community to participate equally and fully.

9.4.2 SIH-UK will therefore seek to institute, support or contribute to appropriate measures or initiatives that enable access to Ice Hockey and participation in associated activities by people from any group that is under-represented in the sport or has difficulty accessing it.

9.5 IMPLEMENTATION

9.5.1 The following steps will be taken to publicise this policy and promote sports equality in Ice Hockey:-

(i) A copy of this document will be published on the SIH-UK website.

(ii) The General Secretary in conjunction with the Chair of SIH-UK will take overall responsibility for ensuring that the policy is observed.

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(iii) The Board will take full account of the policy in arriving at all decisions in relation to activities of SIH-UK.

(iv) SIH-UK will collaborate fully with any surveys or other initiatives designed to assess the level of participation of different sections of the community in Ice Hockey and will take account of the findings in developing measures to promote and enhance sports equality in Ice Hockey.

(v) SIH-UK will provide access to training for its Board to raise awareness of both collective and individual responsibilities. All SIH-UK accredited and licensed coaches will be equality and diversity trained.

9.5.2 It will be a condition of SIH-UK membership that members:

(i) formally adopt this policy, or produce their own equality and diversity policy in terms that are consistent with it; and

(ii) take steps to ensure that their Committees, members and volunteers behave in accordance with the policy, including where appropriate taking disciplinary action under the Club’s constitution; and

(iii) ensure that access to membership is open and inclusive

(iv) Support such measures and initiatives that SIH-UK may institute or take part in to advance the aims of this policy.

9.5.3 It will be a condition of SIH-UK membership that individual and corporate members

(i) commit to act in accordance with this policy; and

(ii) support such measures and initiatives that SIH-UK may institute or take part in to advance the aims of this policy.

9.6 RESPONSIBILITY, MONITORING AND EVALUATION

9.6.1 The Board will be responsible for ensuring the implementation of this policy.

9.6.2 The Board will review all SIH-UK activities and initiatives against the aims of the policy on an annual basis, and the Chair will report formally on this issue at a Board Meeting each year.

9.6.3 The Board or where appropriate a designated project leader, will review any measures or initiatives that SIH-UK may institute or take part in to promote and enhance sports equality in Ice Hockey, and will report their findings formally to the members of SIH-UK.

9.6.4 The Board will review the policy itself at intervals of no more than three years, (or when necessary due to changes in legislation) and will report with recommendations to the members of SIH-UK.

9.7 COMPLAINTS AND COMPLIANCE

9.7.1 SIH-UK regards all of the forms of discriminatory behaviour, including (but not limited to) behaviour described in Section 9.8 below as unacceptable, and is concerned to ensure that individuals feel able to raise any bona fide grievance or complaint related to such behaviour without fear of being penalised for doing so.

9.7.2 Appropriate disciplinary action will be taken against any employee, member or volunteer who violates the SIH-UK Equality and Diversity Policy.

9.7.3 Any person who believes that he or she has been treated in a way that they consider to be in breach of this policy by a member club, individual member or corporate member of SIH-UK, should first complain to that person or organisation. If this does not resolve the matter, or in the case of allegations of discriminatory behaviour against SIH-UK itself, the person may raise the matter by writing directly to the Chair of SIH-UK – chairman@siha- uk.co.uk.

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9.7.4 SIH-UK will investigate the complaint personally or appoint someone to do so. The investigation will be conducted impartially, confidentially, and without avoidable delay. Any person or organisation against whom a complaint has been made will be informed of what is alleged and given the opportunity to present their side of the matter.

9.7.5 The outcome of the investigation will be notified to the parties in writing and reported to the SIH-UK Board. If the investigation reveals unacceptable discriminatory behaviour on the part of an individual member, corporate member, or member club the Board may impose sanctions on that person or organisation in line with SIHA-UK’s Constitution. Sanctions may range from a written reminder concerning future conduct up to and including temporary or permanent expulsion from SIH-UK membership. In deciding what sanction is appropriate in a particular case the Board will consider the severity of the matter and take account of any mitigating circumstances.

9.7.6 Where the violation of the Equality Policy by way of harassment, victimisation or discrimination amount to a criminal offence, the appropriate authority will be informed.

9.7.7 In the event that an individual or organisation associated with SIH-UK is subject to allegations of unlawful discrimination in a court or tribunal, the SIH-UK Board will co- operate fully with any investigation carried out by the relevant lawful authorities and, subject to the outcome, may consider taking action as above in relation to the matter concerned.

9.8 RELEVANT LEGISLATION AND FORMS OF UNACCEPTABLE DISCRIMINATION

9.8.1 Legal rights

(i) Discrimination has been legally defined through a series of legislative acts, including the Race Relations Act, the Sex Discrimination Act, the Disability Discrimination Act and the Equality Act 2006.

(ii) In April 2010, the Equality Act 2010 received Royal Assent. The Equality Act 2010 is a new law which harmonises where possible, and in some cases extends, protection from discrimination. It applies throughout the UK and came into force in October 2010.

(iii) Discrimination refers to unfavourable treatment on the basis of particular characteristics, which are known as the ‘protected characteristics’. Under the Equality Act 2010, the protected characteristics are defined as age, disability, gender reassignment, marital or civil partnership status, pregnancy and maternity, race, religion or belief, sex (gender) and sexual orientation.

(iv) Under the Equality Act 2010, individuals are protected from discrimination ‘on grounds of’ a protected characteristic. This means that individuals will be protected if they have a characteristic, are assumed to have it, associate with someone who has it or with someone who is assumed to have it.

9.8.2 Forms of discrimination and discriminatory behaviour

Forms of discrimination and discriminatory behaviour include the following:

(i) Direct discrimination

Direct discrimination can be described as less favourable treatment on the grounds of one of the protected characteristics.

(ii) Indirect discrimination

Indirect discrimination occurs when a provision, criterion or practice is applied to an individual or group that would put persons of a particular characteristic at a particular disadvantage compared with other persons.

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(iii) Discrimination arising from disability

When a disabled person is treated unfavourably because of something connected with their disability and this unfavourable treatment cannot be justified, this is unlawful. This type of discrimination only relates to disability.

(iv) Harassment

Harassment is defined as unwanted conduct relating to a protected characteristic that has the purpose or effect of violating a person’s dignity, or which creates an intimidating or hostile, degrading, humiliating or offensive environment for that person.

(v) Victimisation

It is unlawful to treat a person less favourably because he or she has made allegations or brought proceedings under the anti-discrimination legislation, or because they have helped another person to do so. To do so would constitute victimisation.

(vi) Bullying

Bullying is defined as a form of personal harassment involving the misuse of power, influence or position to persistently criticise, humiliate or undermine an individual.

The exception to this is pregnancy and maternity, which does not include protection by association or assumption – a woman is only protected from discrimination on grounds of her own pregnancy.

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CHAPTER 10 Guidelines for Stewarding at Games

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CHAPTER 10 Guidelines for Stewarding at Games

10.1 Due to the fact that within Scotland there are a variety of arena designs, it is important to take into consideration the distance between the dressing rooms and the ice surface.

10.2 PROTECTION OF PLAYERS / OFFICIALS

10.2.1 It is the responsibility of the home team and rink management to ensure that they have sufficient stewards available to provide the players and officials with a clear passageway between their dressing rooms and ice surface at all times.

10.2.2 It is recommended that the stewards wear a luminous coloured bib or jacket in order that they are easily recognised by the match officials, players and members of the public.

10.2.3 They must at all times, ensure that the passageway both coming and going between the dressing room and the ice surface, is kept clear either by a barrier or an alternative form of restricting the area.

10.2.4 No one other than the competing teams, their off-ice coaching staff or the match officials should be allowed anywhere near the dressing room areas.

10.2.5 In an arena which has plexi-glass installed, a steward must be available to open and close the door to the ice surface at all times in order that the door can be opened for an injured player or a player who has been ejected from the game.

10.2.6 The home club must work closely with their Arena / Rink management and its staff to ensure that the players / officials are fully protected at all times and that the current health and safety regulations are complied with.

10.3 DRESSING ROOMS

10.3.1 On arrival at the venue, the away team manager should contact the home team or arena management and observe the following recommendations.

(i) The dressing room being allocated should be inspected prior to the team entering it along with a member of the arena staff or home club to check for any damage. On being satisfied that everything is in order the away team manager should sign for the room key. (ii) Following this inspection any damage caused accidental or otherwise will be charged to either the individual or team who will be held accountable for their players' behaviour. (iii) The team manager will be responsible for opening and closing the dressing room during the course of the game including allowing access to any injured player or one who has been ejected from the game. (iv) Where a player has been ejected, the team official (home or away) must meet him at the side of the arena and ensure that he goes directly to the dressing room. (v) At the culmination of the game, the room should again be inspected by the same persons (where possible) and any damage noted in writing before the key is returned. (vi) Wilful, malicious damage to property will result in the guilty party being reported to SIH-UK for disciplinary action and may result in them being banned by the arena management from their premises.

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CHAPTER 11 Social Media Policy

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CHAPTER 11 Scottish Ice Hockey-UK – Social Media Policy For all affiliated clubs including club personnel, coaches, players, volunteers, officials, referees and parents

11.1 INTRODUCTION 11.1.1 For the purpose of this Social Media Policy, “Social Media” shall mean public communications via internet websites, such as Twitter, Facebook, LinkedIn, Myspace, and any other current or future “apps” or websites that fall under the category of social media. 11.1.2 This policy is intended to be applicable to all Affiliated Clubs, all Club Officials, Players, Coaches, Club Personnel, Players, Parents, Volunteers, Officials and Referees. All references to Affiliated Clubs and Officials’ herein shall therefore be deemed to be applicable to the aforementioned groups, regardless of whether they are specifically referred to. With the adoption of this SIH-UK policy, Affiliated Clubs will be precluded from adopting their own individual policies relating to the use of social media by the aforementioned groups. 11.1.3 The Scottish Ice Hockey Association recognizes the value of social media. Social media allows Affiliated Clubs to communicate and better connect with their members and fans. Furthermore, The SIH-UK respects the rights of all Affiliated Clubs and Officials to freely express their views. At the same time, we should be aware and cognisant of the dangers social media can present. The purpose of this policy is (A) to provide Clubs and Officials useful tips on how to appropriately use social media, (B) establish game day regulations (pre and post-game) regarding social media usage; and (C) educate Affiliated Clubs and Officials on protecting their identity on social media. 11.1.4 You may wish to consider the following: (i) Recognise that social media communications are on the record, they are instantly published and available to the public and the media; and they can be captured digitally and archived. Everyone including the general public, sponsors, media, all volunteers, officers and clubs can review social media communications. Furthermore, these communications are subject to discovery in litigation matters. (ii) Take responsibility for your comments. You are personally responsible (and in some cases legally liable) for any communication you post on social media. (iii) Your social media communication should make clear that your comments are solely yours and do not represent the views of any Affiliated Club or indeed the SIH-UK. (iv) Respect your audience. All social media communications should be professional, accurate, and respectful of others and should reflect well on you as a person and as a member of your Club and this Association. (v) Refrain from divulging confidential or proprietary information. Avoid revealing strategic information that could provide another affiliated club individual competitive advantage, or indeed what has been discussed in a private meeting. Furthermore, do not discuss injury information that is not in the public domain. Be mindful of publicizing too much personal information about yourself or others with whom you play, coach, or officiate, or whom you work with during your volunteer role. (vi) Pause before posting. Use your best judgement, if you have to pause before posting your communication, think about the consequences if you do, and do not do it. Remember there are always consequences to what you post. Again, ultimately you are solely responsible for your social media communications.

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11.2 SOCIAL MEDIA REGULATIONS 11.2.1 IMPORTANT Affiliated Clubs, including players, coaches, club personnel, parents, volunteers, referees and officials in violation of any applicable regulation set out below may result in a disciplinary procedure – Club fine, player suspension or registration revoked, Parent’s son or daughter suspended or registration revoked, coaches suspended or registration revoked and similarly for volunteers, referees, officers and officials. 11.2.2 General Use Prohibitions All Affiliated clubs and persons as listed previously are reminded that giving, making, issuing, authorizing or endorsing any statements whether they are derogatory or not (including through social media) that: (i) Have or are designed to have an effect prejudicial to the welfare of the SIH-UK, the game of ice hockey, or a member Affiliated club or officer of the Association etc or are publicly critical of officiating staff. (ii) Affiliated Clubs, officials, coaches, referees, volunteers, parents, players, may not use family members, friends or other representatives as conduits to circumvent SIH-UK Social Media Policy. (iii) Affiliated Clubs that use social media through their website for communication are responsible for monitoring what is posted on their site and removing offensive posts as described in this document. (iv) Clubs, Officers, Volunteers, Players, Referees, Officials may not put things on their website in relation to the SIH-UK unless authorisation has been given beforehand. (v) Publishing information discussed in a private meeting with prior consent from all present May constitute a violation of the SIH-UK Social Media Policy, and may subject them to potential discipline. 11.2.3 Identity Theft Affiliated Clubs and all others should be cautious that their identity could be stolen or otherwise compromised on social media. Any person who believes others are impersonating them on social media should contact the SIH-UK Secretary.

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CHAPTER 12 Whistle Blowing Policy

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CHAPTER 12 Scottish Ice Hockey-UK – Whistle Blowing Policy

12.1 INTRODUCTION The Scottish Ice Hockey Association (SIHA-UK) are committed to creating and maintaining the safest possible environment for adults, children and young people to participate in the sport of ice hockey and recognise their responsibility to promote a safe environment for any concerns to be reported without fear of reprisal.

12.2 WHAT IS WHISTLE BLOWING? 12.2.1 Whistle blowing is an early warning system. It is about revealing and raising concerns over misconduct or malpractice within an organisation or within an independent structure associated with it. 12.2.2 The Public Interest Disclosure Act 1998 protects those who raise legitimate concerns about specified matters. It makes provision about the kinds of disclosure that may be protected and the circumstances in which disclosures are protected. 12.2.3 This policy is therefore intended to comply with the Act by encouraging everyone in ice hockey to make disclosures about fraud, misconduct or wrongdoing in the sport of ice hockey and anyone within it, without fear of reprisal, so that problems can be identified, dealt with and resolved quickly.

12.3 PRINCIPLES 12.3.1 You should be aware of the importance of eliminating fraud or wrongdoing, and report anything that you become aware of that is illegal. 12.3.2 You will not be victimised, subject to detriment or dismissed for raising a legitimate matter under this procedure. 12.3.3 Covering up someone else’s wrongdoing is also a disciplinary offence. Never agree to remain silent about a wrongdoing, even if told to do so by someone in authority. 12.3.4 You will not be penalised for raising a qualifying disclosure even if it is not upheld, unless the complaint was both untrue and made in bad faith. 12.3.5 It is not the responsibility of the person reporting the disclosure to investigate – it is the responsibility of the respective National Governing Body the Scottish Ice Hockey Association to investigate. 12.3.6 Confidentiality should be upheld in line with legislation and government guidance. Confidentiality will be maintained during the process to the extent that it is practical and appropriate in the circumstances. 12.3.7 Maliciously making a false allegation is a disciplinary offence. Safeguarding Ice Hockey – August 2013

12.4 OBJECTIVES OF THE POLICY 12.4.1 All club and conference members, committee members, coaches, volunteers and parents should have an understanding of whistle blowing. 12.4.2 All club and conference members, committee members, coaches and volunteers should know where to access the Safeguarding Ice Hockey policy for whistle blowing and to follow it when anything is reported. 12.4.3 All players and parents should be aware of the policy of the SIH-UK, club or conference and of what action should be taken when legitimate concerns arise. 12.4.4 Individuals should be assured that they will be supported when concerns are reported.

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12.5 QUALIFYING DISCLOSURES 12.5.1 The SIH-UK would expect its members or participants to report any of the following: (i) A criminal offence (including fraud) (ii) A failure to comply with a legal obligation (iii) A miscarriage of justice (iv) The endangering of an individual’s health and safety (v) Damage to the environment (vi) Deliberate concealment of information relating to any of the above 12.5.2 Where the nature of the disclosure is not included in the above list, it should be made by way of the relevant the SIH-UK Grievance Procedure and/or Safeguarding and Protecting Children and Vulnerable Adults Policy and not under the Whistle Blowing procedure. 12.5.3 Your belief must be reasonable, but it need not be correct. It might be discovered subsequently that you were in fact incorrect, but you must be able to show that you held the belief in good faith and that it was a reasonable one to hold in the circumstances at the time.

12.6 DISCLOSURE PROCEDURE 12.6.1 If you wish to make a qualifying disclosure you should in the first instance report the situation to an appropriate manager/person. 12.6.2 Such disclosures should be made promptly so that investigation may proceed and any action taken quickly. 12.6.3 All qualifying disclosures will be taken seriously. The disclosure will be promptly investigated and as part of the investigatory process, you will be interviewed and asked to provide a written statement setting out the nature and details of your qualifying disclosure and the basis for it. Confidentiality will be maintained during the process to the extent that it is practical and appropriate in the circumstances. 12.6.4 In order to investigate a disclosure the SIH-UK must be able to determine the scope of the investigation and the individuals who should be informed about the disclosure. The SIH-UK reserve the right to appoint another investigator to investigate the disclosure other than the designated person to whom you reported. 12.6.5 The SIH-UK may ask you to attend a meeting at a reasonable time and place at which your disclosure can be discussed. You should take all reasonable steps to attend that meeting and you have the right to bring with you an appropriate other individual of your choice. 12.6.6 Once the investigation has been conducted and completed, you will be informed in writing of the outcome and the SIH-UK decision as soon as possible. 12.6.7 If you wish to appeal against the SIH-UK decision, you must do so in writing within five working days of the decision. On receipt of an appeal a senior officer or member of the Case Management Group shall make arrangements to hear your appeal. The SIH-UK may ask you to attend a meeting at a reasonable time and place at which your appeal can be discussed. You should take all reasonable steps to attend that meeting and you have the right to bring with you an appropriate other individual of your choice. 12.6.8 Following the SIH-UK hearing your appeal, you will be informed in writing of the outcome and their conclusion and decision within five working days. 12.6.9 Once the SIH-UK decision has been finalised, any necessary action will be taken. If no action is taken, the reason will be explained to you. 12.6.10 If, on conclusion of the above stages, you reasonably believe that appropriate action has still not been taken, you may report the matter to the proper authority in good faith. The Act sets out a number of prescribed bodies or person/s to which qualifying disclosures can be made. However, the SIH-UK always encourage members and staff to raise their concerns directly in the first instance, rather than externally. This enables issues to be dealt with promptly and speedily.

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12.7 IMPLEMENTATION The implementation of this policy is mandatory and will be supported by an appropriate time- phased implementation plan to ensure compliance and effective delivery.

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CHAPTER 13 Scottish Ice Hockey – UK Articles of Association

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CHAPTER 13 Scottish Ice Hockey-UK - Articles of Association

This Chapter is under review by IHUK and will follow in due course.

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Appendices I - XIX

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APPENDIX I Affiliation & Club Contacts Form SEASON 20.…/…. Please complete the blue sections

Name of Club Affiliating/Declaring

Name of person who will receive all correspondence

Address

Telephone Postcode

Mobile Email

We, as Chairman and Club Secretary of the above named Club, confirm on behalf of all the teams within our Club that the Club and teams will undertake to comply with SIH-UK Leagues Rules of Competition, the Handbook, Regulations and Byelaws of SIH-UK, IHUK and the IIHF. We, as Chairman and Club Secretary of the above named Club, declare that we have informed our members and will inform all future members about the SIH-UK Anti-Doping Policy and that the information can be found on the SIH-UK website (www.siha-uk.co.uk). We confirm that we will abide by the terms of the SIH-UK Handbook. We understand that failure to do so may lead to our affiliation being revoked. We will enter Teams in to the following Leagues

Signed by Chairman An electronic signature (name typed in a different font) will be accepted provided name is printed also

Print name of Chairman

Signed by Club Secretary

Print name of Club Secretary

Date of signing

Please keep a copy of this document and email the original to arrive by 1st August 2018 to SIH-UK Fixtures Secretary, Jim Taylor on [email protected] and [email protected]. SRIHC to [email protected] GDPR Statement All information provided will only be used by SIH-UK for the purposes of managing the Club Affiliations or managing applicant registrations. SIH-UK will not share this information with any other party unless explicitly agreed with you in advance. Information will be retained for the duration of the “contract” agreement between the applicant and SIH-UK. All data provided on this application form will be processed, stored and destroyed in accordance with the General Data Protection Regulation (GDPR)

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Season 20…/… SCOTTISH ICE HOCKEY - UK CONTACT LIST APPENDIX 1 (cont’d) POSITION NAME ADDRESS (incl postcode) TELEPHONE/FAX EMAIL ADDRESS

Chair

Vice-Chair

Treasurer

Registrations

Fixtures

Statistics Media/ Technology Child Protection Officer

First Aid

Administration/ Resources

Fund Raising

Coaching Co-ordinator Learn to Play Coach

Manager

Power Skating

U-10 Coach

Manager

Assistant Coach

U-12 Coach

Assistant Coach

Manager

U-14 Coach

Assistant Coach

Manager

U-16 Coach

Assistant Coach

Manager

U-20 Coach

Assistant Coach

Manager

SNL Coach

Assistant Coach

Manager

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APPENDIX III Player/Official Registration Form (Senior/Recreational) Season 20…/….

It is the Club’s responsibility to check with the Fixtures Secretary that the players are properly registered and eligible to play prior to being iced by the Club.

Club

Please tick as appropriate Age Group/Category SNL & other Senior Leagues Recreational Player

Fee £90 Fee £85 Date Fee Paid On-Ice Official Off-Ice Official

into Bank Fee £80 Fee £75

Name Reg. No.

Address

Postcode Date of Birth (dd/mm/yyyy)

Telephone

Nationality* Alternative Nationality

Previous Club Place of Birth

Mother’s Nationality Father’s Nationality

* If British, specify whether Scottish, English, Welsh, Northern Irish. Also confirm if Dual National. I, the above named player/official wish to be registered and insured with Scottish Ice Hockey - UK, and agree to observe the rules, regulations, codes of conduct and by-laws of my Club, SIH-UK, IHUK and IIHF. See also Chapter 3 of the SIH-UK Handbook, Player Registration Rules. I also agree to IHUK Doping Control Rules and would be available for testing at any time. (If you are on prescribed medication, please fill in the Medical Notification Form) This form also makes the player available for Great Britain duties as required. Signed by Player / Official Date

Signed by Club Secretary /

Official Name (print please) Date

GUIDANCE: 1. Please make sure you have filled in all the appropriate areas and have transferred the necessary fee to the SIH-UK bank account. Details are: Clydesdale Bank A/c No 50457878 Sortcode 82-62-30 2. This form should be returned to your club Registration Secretary who will forward onto the SIH-UK Fixtures Secretary: Jim Taylor on [email protected]. SRIHC to [email protected] 3. Forms can be scanned and emailed to [email protected] if preferred 4. Any form(s) not completed properly will result in all forms received with the offending form being returned. 5. No league registrations will be allowed after the deadline of 31st January and must be received by the Fixtures Secretary by 27th January. 6. Train Only registrations will be accepted from 1st February till 31st May GDPR Statement: All information provided will only be used by SIH-UK for the purposes of managing the Club Affiliations or managing applicant registrations. SIH-UK will not share this information with any other party unless explicitly agreed with you in advance. Information will be retained for the duration of the “contract” agreement between the applicant and SIH-UK. All data provided on this application form will be processed, stored and destroyed in accordance with the General Data Protection Regulation (GDPR)

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APPENDIX III Player/Official Registration Form (Junior) Season 20…/….

It is the Club’s responsibility to check with the Fixtures Secretary that the players are properly registered and eligible to play prior to being iced by the Club.

Club

Please tick as appropriate Age Group/Category U10 U12 U14 U16 U20 Fee £75 Date Fee Paid On-Ice Official Off-Ice Official

into Bank Fee £80 Fee £75

Name Reg. No.

Address

Postcode Date of Birth (dd/mm/yyyy)

Telephone

Nationality* Alternative Nationality

Previous Club Place of Birth

Mother’s Nationality Father’s Nationality

Official Name (print please) Date

GUIDANCE: 7. Please make sure you have filled in all the appropriate areas and have transferred the necessary fee to the SIH-UK bank account. Details are: Clydesdale Bank A/c No 50457878 Sortcode 82-62-30 8. This form should be returned to your club Registration Secretary who will forward onto the SIH-UK Fixtures Secretary: Jacqui Ferguson on [email protected] 9. Forms can be scanned and emailed to [email protected] if preferred 10. Any form(s) not completed properly will result in all forms received with the offending form being returned. 11. No league registrations will be allowed after the deadline of 31st January and must be received by the Fixtures Secretary by 27th January. 12. Train Only registrations will be accepted from 1st February till 31st May GDPR Statement: All information provided will only be used by SIH-UK for the purposes of managing the Club Affiliations or managing applicant registrations. SIH-UK will not share this information with any other party unless explicitly agreed with you in advance. Information will be retained for the duration of the “contract” agreement between the applicant and SIH-UK. All data provided on this application form will be processed, stored and destroyed in accordance with the General Data Protection Regulation (GDPR)

Scottish Ice Hockey - UK

APPENDIX IV Player Transfer Request Form Season 20.…/….

It is the Club’s responsibility to check with the Registration Secretary that the players are properly registered and eligible to play prior to being iced by the Club.

Name Date of Birth (dd/mm/yyyy)

This part to be completed by the Player I hereby request permission to transfer

from Club

to Club

Signed by Player Date (U16 – Parent/Guardian must sign and print name)

This part to be completed by the Old Club Licence Number

As an authorised official of Club

I hereby give permission for the above named Player to be released from this Club.

Conditions attached to this release (please state, if any)

I also agree for the insurance cover on this Player being transferred to his/her new Club

Signed by Club Official Date (Please sign and print name)

This part to be completed by the New Club Club

Request the transfer of the above named player and agree to the conditions and terms set out by the Old Club and SIH-UK.

Signed by Club Official Date (Please sign and print name)

No registrations will be allowed after the deadline of 31st January and must be with Registrations Secretary by 27th January. Please return this form to Jim Taylor on [email protected]. Fee of £25 to be paid into SIH-UK bank account at the time of submitting form. Bank details are: Clydesdale Bank A/c No 50457878 Sortcode 82-62-30

GDPR Statement: All information provided will only be used by SIH-UK for the purposes of managing the Club Affiliations or managing applicant registrations. SIH-UK will not share this information with any other party unless explicitly agreed with you in advance. Information will be retained for the duration of the “contract” agreement between the applicant and SIH-UK. All data provided on this application form will be processed, stored and destroyed in accordance with the General Data Protection Regulation (GDPR)

Scottish Ice Hockey - UK

APPENDIX V Player Loan Request Form Season 20.…/….

It is the Club’s responsibility to check with the Registration Secretary that the players are properly registered and eligible to play prior to being iced by the Club.

Name of Player

Date of Birth (dd/mm/yyyy) Licence Number

This part to be completed by the Lending Club Club

Authorise the above named player to be loaned to

Club

For a minimum period of one month

Conditions attached to this loan (please state, if any)

We also agree for the insurance cover on this Player being transferred to the Borrowing Club

Signed by Club Official Date (Please sign and print name)

This part to be completed by the Borrowing Club Club

Request the loan of the above named player and agree to the conditions and terms set out by the Lending Club and SIH-UK.

Signed by Club Official Date (Please sign and print name)

This part to be completed by the Player I hereby agree to be transferred for a minimum period of one month From Club To Club Signed by Player Date (U16 – Parent/Guardian must sign and print name)

No registrations or transfers will be allowed after the deadline of 31st January and must be with Registrations Secretary by 27th January. Please refer to Chapter 3 of the SIH-UK Handbook, Player Registration Rules referring to Loan Players before completing and signing this form. Please return this form to: Jim Taylor on [email protected]

Scottish Ice Hockey - UK

APPENDIX VI Player Dual Club Play/Train Request Form Season 20.…/….

FOR PLAYERS TO PLAY/TRAIN WITH ELITE REGISTERED CLUBS (see Conditions on next page) It is the Club’s responsibility to check with the Registration Secretary that the players are properly registered and eligible to play prior to being iced by the Club. NOTES: 1. Dual Club Play/Train is not applicable to Players Registered with Elite Clubs, Solway Sharks. 2. SNL Registered players can only apply to Play/Train with Elite Clubs, Solway Sharks - they are not allowed to Play/Train with other SNL Clubs. 3. Elite Clubs will only be allowed 1 Dual Play/Train player per each ITC player on their roster at any given time throughout the season. If ITC players are reduced then Dual Play Train players will be reduced accordingly. 4. As part of Players Development additional players can be signed as Train Only.

Name of Player

Date of Birth (dd/mm/yyyy) Licence Number

This part to be completed by the Player’s Registered Club Club

Authorise the above named player to be allowed to Train/Play with

Elite Club

On the understanding that we, his registered club, have first call on the player for playing/training.

Signed by Club Official Date (Please sign and print name)

This part to be completed by the Club applying for the Player to be allowed to Dual Play/Train Club

Request that the above named player be allowed to Play/Train and agree to the conditions and terms of the Player’s Registered Club and SIHA-UK

Signed by Club Official Date (Please sign and print name)

This part to be completed by the Player I hereby agree to be allowed to Play/Train with

Club

and agree to abide by the conditions of my Registered Club and SIHA-UK

Signed by Player Date (U18 – Parent/Guardian must sign and print name)

Please return this form to: Jim Taylor on [email protected] who will forward to the Elite League. ------To be completed by Elite League and returned to SIH Registrations Secretary. I certify on behalf of the Elite League that the player named above is now covered by Elite League Insurance whilst Playing/Training with the Elite Club named above.

Signed by Director of Hockey Elite League Date

Scottish Ice Hockey - UK

PLAYER DUAL CLUB/PLAY TRAIN CONDITIONS

Elite Clubs

1. Elite League/Clubs and SIH-UK are separate entities, therefore SIH-UK registered players are not insured to play or train with Elite Clubs. Elite Clubs are therefore responsible for all insurance and should notify General Secretary, IHUK/Elite League the names of SIH-UK players who play/train with them so the players are covered under the Elite Leagues Insurance. 2. SIH-UK will not be held responsible for players not insured and for any breaches of the Children’s Act nor for checking if Coaches have Volunteer Scotland. Elite Teams using players of 18 and under should have their own Child Protection Policy in place. That it is both the Elite Club and the SIH-UK club’s responsibility. 3. Elite registered players are not allowed to play down or participate in any of SIH-UK Leagues or Cups. 4. As part of Players Development, additional players can be signed as Train Only. Players should not be charged any remuneration when training up.

Solway Sharks

1. Solway, as they are affiliated to SIH-UK can allow any SIH-UK registered player to play/train with them and the player will be insured through SIH-UK. 2. Solway, if allowing players of 18 or under must have their own Child Protection Policy in place and ensure Coaches are Disclosure Checked. SIH-UK will not be held responsible if this is not adhered to, and if not followed would invalidate the insurance of the player.

The above does not apply to SNL Teams/Clubs, they are still allowed to play players up that are registered within their club.

The 40% playing rule still applies to all players.

SIHL will not allow the cancellation or change of fixture because of lack of players.

The Club that the player is registered with has first call on the player at all times and will decide if they can play or train at any given time.

Scottish Ice Hockey - UK

APPENDIX VII Medical Notification Form

CONFIDENTIAL Medical Practice Stamp To: Rhona Anderson Child Protection Officer Scottish Ice Hockey-UK [email protected]

Please complete the blue sections

Competitor’s Name

Date of Birth

Club

The following substance, which is on either the list of IOC Doping Classes and Methods, or the IHUK Doping Control Rules as a banned or notifiable substance has been prescribed to the above named person for medical reasons.

Name of substance

Dosage

Diagnosis

Name of Doctor

Doctor’s Signature

Date of signing

Acknowledgement from the National Governing Body Chief Medical Officer:

Signature

Date

Scottish Ice Hockey - UK

APPENDIX VIII Medical Consent/Screening Form & Questionnaire

CONSENT TO MEDICAL TREATMENT The following information and consent is requested to ensure the health and well-being of all children and adults participating in Ice hockey activities. The information contained in this form is confidential and will only be used to safeguard and promote the child and adults health and well-being should the need arise. IHUK/SIH-UK may have to use the information provided to complete a Risk Assessment for IHUK/SIH-UK Insurance and for protection of all other participants in the sport. Please complete the blue sections and keep a copy for your records.

Name of child / adult

Date of Birth

Address

Postcode

Name of General Practitioner

Address

Postcode

Contact Telephone Number

Please provide full details of any pre-existing medical conditions, including any special needs:

Scottish Ice Hockey - UK

Details of any medication or treatment required

Details if currently attending hospital, physician, or any other

medical professional

Details of any injuries (include when injury occurred and the treatment

received or currently receiving)

Details of any allergies, including allergies to medication

Adult Member only (over 18 years old)

I, consent to receiving medical treatment, including anaesthetic, which the medical authorities present consider necessary. I also understand that withholding any information regarding any medical condition that may put me or other participants in the sport at risk and comes to light at a later date is solely my responsibility and will make my registration null and void. I undertake to inform IHUK / SIH-UK should any of the information contained on this form change. I understand that completion of this form does not automatically allow registration.

Signature

Print name

Date of signing

Contact Telephone Number

Mobile

Name, relationship, and telephone number to call in any emergency

Scottish Ice Hockey - UK

Parent / Guardian / Legal Carer

I, consent to receiving medical treatment, including anaesthetic, which the medical authorities present consider necessary. I also understand that withholding any information regarding any medical condition that may put my child or person in my charge or other participants in the sport at risk and which comes to light at a later date is solely my responsibility and will make any registration null and void. I undertake to information IHUK / SIH-UK should any of the information contained on this form change. I understand that completion of this form does not automatically allow registration.

Signature

Print name

Relationship to child

Date of signing

Address (if different from above)

Postcode

Contact Telephone Number

Mobile

Alternative Contact, relationship, and telephone number to call in

any emergency

Scottish Ice Hockey - UK

APPENDIX IX Sample Team Sheet (completed)

Scottish Ice Hockey - UK

Appendix IX cont’d

Scottish Ice Hockey - UK

APPENDIX X Game Record Sheet

Scottish Ice Hockey - UK

Appendix X cont’d Guidance for Completion of Game Record Sheet The Game Record Sheet or “Game Sheet” is the official record of all games of Ice Hockey which take place under the auspices of SIH-UK. The game sheet shall be completed in triplicate by the home club and at the conclusion of every game the copies shall be distributed as follows:

• Top (white) copy to be retained by home team official • Yellow copy to be passed to away team official • Pink copy to be passed to the referee (if required)

Pads of game sheets are available from SIH-UK/SRIHC

FILLING IN THE GAME SHEET • PRINT all the fixture details • Always PRINT players’ surnames - do not use joined-up writing • Always PRINT forenames in full to avoid confusion between players with the same surname, e.g. C(raig) Scott, C(alum) Scott & C(harlie) Scott • Always fill in Netminder (N/M) Number & Time-on • Enter names of suspended players • Coaches should PRINT & sign their name on the game sheet before the game starts

Recording Penalties and Scores The Penalty Numbers (PN) 1-44 on the right-hand side of the game sheet align with the Guidelines to Penalties published on the SIH-UK website (www.siha-uk.co.uk) and in accordance with the IIHF Official Rule Book 2018-2022.

Penalty Types (PT), Penalty Minutes (PM) and the explanation of the Penalty Type are listed at the bottom right-hand corner of the game sheet.

Use two lines for each type of penalty (see Figure 1 below) PENALTIES No PN PM PT TIME START END 23 4 2 MN 18:00 18:00 20:00 23 4 10 MS 18:00 20:00 30:00

Figure 1 Use one line where the penalties are the same type, eg the 2+2 below (see Figure 2) PENALTIES No PN PM PT TIME START END 12 19 4 MN 12:34 12:34 16:34 12 19 10 MS 12:34 16:34 26:34

Figure 2 • When the referee makes a call it is much easier to record the information on blank paper or a copy of the game sheet and then transfer the information when you are sure it is right • If you are unsure, ask the Referee at the end of the period. • Each penalty section should be completed using the correct Penalty Type codes. • Always take an extra line to explain penalties if you’re unsure. Don’t try to cram it in. • At the end of the game ensure that all Goals, Assists and PM’s are recorded beside the player’s name. • Total Penalty minutes (PM) on player list side should equate to PM on the Penalties side. If they don’t then you need to recheck. • Scores/Penalties section should be completed with period totals.

Completing the remaining sections • Team list section should be complete i.e. goals, assists and PM’s. • Don’t forget the Goalie – always record Time-on & Shots on Goal (SOG).

Scottish Ice Hockey - UK

• Fill in details for the Scorer, Timekeeper & Goal Judges • Referees to PRINT and sign their name after checking the game sheet is correct • Scorer must PRINT the off-ice team names EXAMPLE OF A CORRECTLY FILLED OUT GAME SHEET (see Figure 3 below)

Scottish Ice Hockey - UK

APPENDIX XI Tournament Permission Form

PART A Host Team Name

The above named club requests permission to host an Ice Hockey Tournament

Type League / Recreational / Other* (please specify)

Venue Event Date

* Delete as appropriate (Please cross) Tournament rules to be sent to SIH-UK or SRIHC Committee with this form  Tournament format to be sent to SIH-UK or SRIHC Committee with this form  Tournament schedule to be sent to SIH-UK or SRIHC Committee with this form  Provide details of the First Aid cover in place for the event  PART B Signature of Club Official Date

Name of Club Official (Print)

Official’s Telephone No.

PART C (Please cross)

A list of the Teams taking part to be sent to SIH-UK or SRIHC Committee  A list of the Referees to be sent to SIH-UK or SRIHC Committee  GUIDANCE NOTES 1. Permission to host a tournament must be sought well in advance of the event by completing Parts A & B of this form and emailing it with all supporting documentation to SIH-UK or the SRIHC Executive Committee. 2. Permission to proceed will be given if all the requirements of Part A are met. 3. Tournaments must be run to SIH-UK / SRIHC rules. Host team must notify all participants. 4. The list of teams taking part must be sent to SIH-UK or SRIHC as soon as the teams are confirmed but at least one month prior to the event. This is to enable any draws that require to be carried out to take place and to ensure all teams taking part are eligible. It is the host club’s best interests to provide this information as early as possible. 5. The Referees list must also be provided a minimum of one month prior to the event. 6. Please email this form and all event information to: [email protected], [email protected] SRIHC to [email protected]

Scottish Ice Hockey - UK

APPENDIX XII Notice of Appeal Form

Prior to submitting an Appeal, Chapter 5, Section 5.9 Disciplinary Matters and Disciplinary Appeals of the SIH-UK Handbook should be read.

This blue sections of the form must be completed and forwarded by 1st class post to the SIH-UK Secretary and the relevant fee of £250 paid into SIH-UK bank account, within 7 days of being notified of the period of Suspension/Fine by the relevant Disciplinary Committee.

Scottish Ice Hockey Bank Account Details: Bank: Clydesdale Bank A/c No: 50457878 Sortcode: 82-62-30

A suspension of 3 or less games cannot be appealed against.

Name of Club Appealing

We/I* the undersigned wish to Appeal against the decision and period of suspension awarded by the Disciplinary Committee

In the case of: Please insert name in blue box Player / Coach / Other

We/I* are appealing against the

findings of guilt/suspension/fine* on the following grounds: Please describe the full grounds for Appeal in blue box * Please delete as appropriate

If you are lodging the Appeal on the grounds that you have fresh evidence which was not available to the relevant Disciplinary Committee when the suspension or fine was awarded, please advise below what this is.

This Appeal must be signed and supported by a relevant Club Official

Signed by Player / Coach / Other Signed by Club Official Please state position held

Date of signing

Scottish Ice Hockey - UK

APPENDIX XIII Coaching Course Application Form

Course Title Venue Date

PERSONAL DETAILS (Note: You must be over 16 years old to attend a Level 1 course and over 18 to attend level .)

Name Club Address Date of Birth Town Nationality Post Code Current Coaching Level Telephone No. Mobile No. e-mail

TICK AGAINST THE LEVEL OF TEAMS YOU HAVE COACHED OR WILL BE COACHING (MANAGING IF APPLYING FOR MANAGER’S COURSE).

Learn To Play Under 10 SHL Under 12 NPHL Under 14 Recreational Under 16 Inline Roller Under 19 Other

If you ticked the ‘other’ box give level here.

Signature Date

PLEASE INCLUDE THE FOLLOWING WITH THIS APPLICATION • The standard fee (payable to SIH-UK) should be paid by bank transfer to the SIH account BEFORE the date of the course: Bank Code 82-62-30, Account No. 50457878. • CHEQUES OR CASH WILL NOT BE ACCEPTED BEFORE OR ON THE DAY OF THE COURSE • Fees Learn to Play £60 (1 day course) Level 1 £150 Level 2 £150 Workshop £60 (1 day course) Manager Course £60 (1 day course) All applications should be sent to [email protected] . Confirmation of your application will be sent to you by e-mail.

Scottish Ice Hockey - UK

APPENDIX XIV Visiting Team Form

Please complete the blue sections

Ice Hockey Club

requests permission to play a game against

Ice Hockey Club

(additional names can be inserted for tournaments etc)

A member of

Affiliated to

On (date)

At (time)

In (venue)

Signature of Club Official

Name of Club Official (print)

GUIDANCE NOTES 1. Permission to play against a team registered with any other Association (or an Overseas Organisation), or to tour overseas, must be sought well in advance of the event from IHUK via SIH- UK and SRIHC. 2. Any team that fails to comply will be subject to disciplinary action. 3. Please email this form to: [email protected] and [email protected] SRIHC to [email protected]

Scottish Ice Hockey - UK

APPENDIX XV Guest Goalie Request Form Please complete the blue sections

Ice Hockey Club

Gives permission for

Player Forename Surname

Date of birth (dd/mm/yyyy) Licence No.

Signature of Guest Player Date Signature of Parent Club Official Date Name of Parent Club Official (print)

To play as a Guest Player for

Ice Hockey Club

In a game against

Ice Hockey Club

On (date) At (time) In (venue)

Signature of Guest Club Official Date

Name of Guest Club Official (print)

Signature of Opponent Club Official Date Name of Opponent Club Official (print)

GUIDANCE NOTES 1. Clubs must not guest any outfield players. Only goalies can guest in an emergency. 2. If you wish to guest a goalie, the Fixtures Co-ordinator must be contacted by email requesting permission to use a guest goalie from another member club. SRIHC to [email protected] 3. A copy of the email from the Fixtures Co-ordinator and the Guest Form from the guest player’s parent club giving permission to play, must be given to the home team. The Guest Form must be sent with the official game record sheet after the game to the Fixtures Co-ordinator. You must also print off the roster of the parent club of the guest goalie to prove they are registered and are eligible to play (not suspended). 4. Failure to obtain a Guest Goalie Request Form from the parent club means they can’t play. If for some reason the goalie is either played or puts on the uniform and goes on the bench, the team will be assessed as playing an illegal player. 5. The offending team will be subject to disciplinary action

Scottish Ice Hockey - UK

APPENDIX XVI SIH-UK Contact List 2018/19

Chairman Secretary David Hand Lynne Clark 07970 223301 07970 415966 [email protected] [email protected]

Statistician / Discipline Treasurer John Paterson Aileen Robertson 01592 891032 07774 757991 [email protected] [email protected]

Seniors Registration Secretary / Fixtures Jim Taylor 01592 653300 [email protected] [email protected]

Scottish Ice Hockey - UK

Chairman of Recreational Coaching Development Alex Cram Steven Lynch H: 01382 622947 / W: 01382 431900 07971 522020 M: 07840 795018 [email protected] [email protected]

Juniors Chairman of National Development Graeme Houston Duncan Shearer 07851 922253 07766147790 [email protected] [email protected]

Child Protection Officer Child Protection Officer Rhona Anderson Lynne Clark 07709 904750 07970 415966 [email protected] [email protected] Calls should be made evenings and weekends Calls should be made evenings and weekends only unless in case of emergency advice being only unless in case of emergency advice being required required

Scottish Ice Hockey - UK

APPENDIX XVII Guidelines to Penalties (IIHF Rule Book 2018-2022) IIHF RULE NUMBER - OFFENCE - PIMS IIHF RULE IIHF RULE OFFENCE PIMS OFFENCE PIMS NUMBER NUMBER

116 ABUSE OF OFFICIALS 2 10 GM MA 145 HOLDING THE STICK 2

5+ 117 BENCH MINOR 2 146 HOOKING 2 MA GM

ILLEGAL STICK - STICK 2+ 118 BITING MA 147 2 MEASUREMENT 10

5+ INCORRECT ACCESS TO OR FROM 119 BOARDING 2 MA 148 2 GM PENALTY BOX

INJURED SKATER REFUSING TO 120 BROKEN STICK 2 149 2 LEAVE THE ICE

5+ 5+ 121 BUTT-ENDING 2 +2 +10 MA 150 INTERFERENCE 2 MA GM GM

5+ 122 CHARGING 2 MA 151 INTERFERENCE ON A GOALKEEPER 2 GM

5+ 123 CHECKING FROM BEHIND 2 +10 MA 152 KICKING MA GM

5+ 5+ 124 CHECKING TO THE HEAD OR NECK 2 +10 MA 153 KNEEING 2 MA GM GM

5+ LEAVING THE PENALTY BOX 2+ 125 CLIPPING 2 154 2 GM PREMATURELY GM GUIDELINES TO PENALTIES iaw IIHF OFFICIAL RULE BOOK 2014-2018 126 CLOSING HANDPENALTY ON PUCK IIHF 2 PS 155 PLAYINGPENALTY WITHOUT IIHFA HELMET 2 OFFENCE PIMS OFFENCE PIMS NUMBER RULE NUMBER RULE 5+ 5+ 127 CROSS-CHECKING1 119 2 2MA 1565+ GMPULLINGMA HAIR,27 HELMET,120 CAGE 2 10 BOARDING GM BROKEN STICK GM + 2 121 BUTT-ENDING 2+2 5+ GM MA 28 131 FALLING ON2 PUCK FORFEIT2 128 DANGEROUS EQUIPMENT 10 10 157 REFUSING TO START PLAY BM GAME 3 122 CHARGING 2 5+ GM MA 29 126 HANDLING PUCK 2 or PS or GL DELAY OF GAME/ADJUSTMENT OF CHECKING FROM + INTERFERENCE 2WITH 5+ 129 4 123 2 2 1585+ GMROUGHINGMA 30 140 2 10 MA EQUIPMENT BEHIND 10 SPECTATORS +2 GM LEAVING PENALTY or DELAY OF GAME/DISPLACED5 125 GOAL CLIPPING 2 5+ GM MA 31 154 2 5+or GM or 2+ GM 130 2 PS G 159 SLASHING PLAYERS BENCH2 MA NET LEAVING BENCH GM+ 6 127 CROSS-CHECKING 2 5+ GM MA 32 154 2 DURING ALTERCATION GM DELAY OF GAME/FALLING ON THE 131 2 160 SLEW-FOOTING TEAM OFFICIAL MA 7 139 ELBOWING 2 5+ GM MA 33 164 GM PUCK LEAVING BENCH REFUSING TO START DELAY OF GAME/FREEZING8 - THE - 34 157 2 5+or Forfeit Game 132 2 161 SPEARING PLAY 2 +2 +10 MA PUCK UNNECESSARILY 2 / + + GM PS 9 141 / 158 FIGHTING /ROUGHING 5+ GM MA 35 165 THROWING STICK 2 or GM or GL 2 2+2 10 GM / 133 DELAY OF GAME/GOAL CELEBRATION 162 SPITTING MA 10 142 HEAD-BUTTINGBM MA 36 - -

2 CAPTAIN OR A/C 134 DELAY OF GAME/LATE11 LINEUP143 HIGH STICKS 2 2+2 1635+ GMTAUNTINGMA 37 28 10 10 BM COMPLAINT 12 144 HOLDING 2 38 166 TOO MANY MEN 2 DELAY OF GAME/SHOOTING OR TEAM OFFICIAL ENTERING THE 135 2 164 GM THROWING THE PUCK13 OUT145 OF PLAYHOLDING STICK 2 PLAYING AREA39 166 CHANGE OF PLAYERS 2 DELAY OF GAME/SUBSTITUTION 2 136 14 146 HOOKING 2 1655+ GMTHROWINGMA 40 A STICK138 OR OBJECTDIVING 2 PS GM2 AFTER AN ICING CALL BM 15 150 / 151 INTERFERENCE 2 5+ GM MA 41 209 GOALIE OVER RED LINE 2 DELAY OF GAME/VIOLATION OF 2 137 166 TOO MANY MEN 2 KICKING /SLEW FACEOFF PROCEDURES16 152 /160 BM MA 42 215 GOALIE TO BENCH 2 FOOTING 5+ 138 DIVING OR EMBELLISHMENT17 153 KNEEING2 2 1675+ GMTRIPPINGMA 43 214 LEAVING THE2 CREASE 2 MA GM DROPPING THE PUCK 18 159 SLASHING 5+ 2 5+ GM MA 44 218 2 2 2+ 139 ELBOWING 2 MA 168 UNSPORTSMANLIKE CONDUCTON NET 2 10 GM MA GM + BM GM 19 161 SPEARING 2+2 5+ GM MA NEW 45 117 BENCH MINOR 2 10 GM 10 5+ 140 ENGAGING WITH SPECTATORS MA 169 ILLEGAL HIT (WOMEN) 2 MA 20 167 TRIPPING 2 5+ GM MA NEW 46 118 BITING GM MA + INCORRECT ACCESS TO 21 124 CHECK TO HEAD/NECK 2 5+ GM MA NEW 47 148 2 141 FIGHTING 2 10 GM MA10 OR FROM PEN. BOX WOMEN BODY- INJURED SKATER + 22 169 2 5+ GM MA NEW 48 149 2 CHECKING REFUSING TO LEAVE 10 ABUSE OF OFFICIAL/ + + PLAYING WITHOUT 142 HEAD-BUTTING 23 116 / 168 2MA MA NEW 49 155 2 USC BY PLAYER 10 GM HELMET ABUSE OF OFFICIAL/ + + PULLING HAIR, HELMET, 24 116 / 168 5+ 2 MA NEW 50 156 2 5+ GM 143 HIGH-STICKING USC BY2 TEAM2 OFFICIAL MA10 GM CAGE GM 25 129 to 137 DELAYING THE GAME 2 NEW 51 162 SPITTING MA 144 HOLDING 2 + 26 128 / 147 ILLEGAL EQUIPMENT 2 NEW 52 163 TAUNTING 10 10

PENALTY OFFENCE PIMS POINTS 10 Minute Misconduct 10 1 Game Misconduct 20 2 5+Game Misconduct 25 3 Match Penalty All Offences 25 5 Plus Referees Report Match - Kicking 25 15 Plus Referees Report Match - Head Butt 25 15 Plus Referees Report Match - Physical Abuse of Official 25 15 Plus Referees Report

SCALE OF FINES NUMBER OF PENALTY FINE CUMULATIVE TOTAL POINTS On reaching 25 £20.00 £20.00 30 £30.00 £50.00 40 £40.00 £90.00 50 £50.00 £140.00 Additional fine of £100 on reaching 50 Penalty Points 60 £60.00 £200.00 70 £70.00 £270.00 Additional fine of £100 on reaching 75 Penalty Points 80 £80.00 £350.00 90 £90.00 £440.00 100 £100.00 £540.00 Additional fine of £100 on reaching 100 Penalty Points And so on in this manner

Scottish Ice Hockey - UK

APPENDIX XVIII Officials’ Fees 2018/19

FIXTURE MATCH MAX REFEREE LINESMAN LINESMAN MILEAGE TYPE FEE MILES

SCOTTISH £40 £25 £25 £90 45p 400 LEAGUE

U-20 £30 £20 £20 £70 45p 300 2 MAN £35 £35 £70 45p 300

U-16 £20 £15 £15 £50 45p 220 2 MAN £25 £25 £50 45p 220

U-14 £16 £14 £14 £44 45p 200 2 MAN £22 £22 £44 45p 200

U-12 £14 £13 £13 £40 45p 200

2 MAN £20 £20 £40 45p 200

U-10 £12 £9 £9 £30 45p 200 2 MAN £15 £15 £30 45p 200

RECREATIONAL £35 £35 £70 45p 300