SCOTTISH ICE HOCKEY – UK Handbook 2018-19

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SCOTTISH ICE HOCKEY – UK Handbook 2018-19 Scottish Ice Hockey - UK SCOTTISH ICE HOCKEY – UK Handbook 2018-19 Issued: July 2018 Scottish Ice Hockey - UK Scottish Ice Hockey - UK References: 1. International Ice Hockey Federation Official Rule Book 2. Ice Hockey UK The handbook is intended to provide information required for the management of Ice Hockey Clubs/Teams within Scottish Ice Hockey – UK (SIH-UK), including Recreational Ice Hockey. It is a guide only and therefore not comprehensive. Clubs encountering problems should contact SIH-UK for a final ruling. Further rules or guidance notes may be added at any time. Please ensure you are referring to the most up-to-date version which can be found on the SIH-UK website (www.siha-uk.co.uk). TABLE OF CONTENTS MISSION STATEMENT PATHWAYS IN ICE HOCKEY Chapter 1 Definitions, Constitution, GDPR 1 Chapter 2 Approved Club Format and Affiliation 5 Chapter 3 Player Registration Rules 9 Chapter 4 Rules of Competition 21 Chapter 5 Discipline 31 Chapter 6 Coaching Protocols 47 Chapter 7 Officiating 61 Chapter 8 Guidance on the Protection of Young People in Ice Hockey 63 Chapter 9 Equality Policy 119 Chapter 10 Guidelines for Stewarding at Games 125 Chapter 11 Social Media Policy 127 Chapter 12 Whistleblowing Policy 131 Chapter 13 Scottish Ice Hockey–UK New Articles (under review by IHUK) 135 Appendices I. Affiliation & Club Contacts Form II. Player / Official Registration Form (Senior / Recreational) III. Player / Official Registration Form (Junior) IV. Player Transfer Request Form V. Player Loan Request Form VI. Dual Train / Play Request Form VII. Medical Notification Form VIII. Medical Consent Form IX. Team Sheet (completed example) X. Game Record Sheet & Completion Guidance XI. Tournament Permission Form XII. Notice of Appeal Form XIII. Coach Education Programme – Course Application Form XIV. Visiting Team Form XV. Guest Goalie Form XVI. SIH-UK Contact List 2018/19 XVII. Guidelines to Penalties (IIHF Official Rule Book 2014-2018) XVIII. Officials’ Fees 2018/19 Scottish Ice Hockey - UK Scottish Ice Hockey - UK MISSION STATEMENT SCOTTISH ICE HOCKEY-UK (SIH-UK) SIH-UK is a voluntary organisation affiliated to Ice Hockey UK (IHUK). SIH-UK is committed to the preparation and maintenance of a structured plan which allows the participation of all genders between 5 and 69 years of age in the sport of Ice Hockey. All players should be given the opportunity to achieve their full potential within the sport. SIH-UK is committed to the implementation and amendment of such plan to ensure that it can be applied by all affiliated clubs in a safe and fair manner for the benefit of all club members. Scottish Ice Hockey - UK PATHWAYS IN ICE HOCKEY Ice Hockey is a winter sport played by 5 Skaters (3 Forwards and 2 Defencemen) backed by a Netminder with up to 15 rolling substitutes participating in any game. Players must have a suitable skating skill This can be achieved by attending public skating sessions, Learn to Skate or dedicated skating tuition at your local ice rink. Learn to Play / U10 Hockey Non-competitive games and cross-ice sessions Mixed gender Selected Players U12 League Hockey - Mixed Coaching Levels gender Scottish Conference Referee and Linesman courses U14 League Hockey - Mixed U11 gender U13 U16 League Hockey - Mixed U15 gender U17 U20 League Hockey - Mixed gender U19 Great Britain U18 U20 Senior Ladies Great Britain U18 Players from age of 18 Senior Mixed gender Recreational Ice Hockey (non- contact) Scottish National League Senior Ice Hockey Mixed Elite League Professional Ice Hockey Managed by others Scottish Ice Hockey - UK Scottish Ice Hockey - UK CHAPTER 1 Definitions, Constitution and GDPR 1 Scottish Ice Hockey - UK CHAPTER 1 Definitions and Constitution AFFILIATED CLUB A club must affiliate to its local association each year. Its officers, players, location and suitability of its arena must be acceptable to Scottish Ice Hockey – UK (SIH-UK). The club will also have to provide firm evidence of its financial viability and of its playing strength. If a club is acceptable to SIH-UK, it will then be invited to compete in the relevant SIH-UK competitions for the forthcoming season. Any club in debt will not be affiliated and will lose its rights to its players. ASSOCIATION A territorial (local) association is one which has been recognised by Ice Hockey UK (Scottish Ice Hockey UK, English Ice Hockey Association). Each association must submit to the Secretary of Ice Hockey UK by 1st June each year for their approval a list of the association's officers and/or Board Members. AUDIT SIH-UK reserves the right to carry out an audit of affiliated clubs upon request. Any audit requested by SIH-UK will be conducted by an independent accountant at the cost of SIH-UK. COMMITTEES – FIT AND PROPER PEOPLE All affiliated clubs’ committees must be comprised of fit and proper persons. Should any committee member of any affiliated club bring the SIH-UK into disrepute, SIH-UK may write to that club requesting the removal of that committee member, failing which the club’s affiliation may be revoked. COMPETITION A series of matches organised by SIH-UK fixtures secretary or an Affiliated Club with SIH-UK approval. (See also ‘Recognised Competitions/Tournaments’ below) GDPR COMPLIANCE STATEMENT Generic Registration/Affiliation (Contract between governing body and applicant) All information provided will only be used by SIH-UK for the purposes of managing the Club Affiliations and managing applicants’ or children’s Registration. SIH-UK will not share this information with any other party unless explicitly agreed with applicants in advance. Information will be retained for the duration of the “contract” agreement between the applicant and SIH-UK. All data provided on application forms will be processed, stored and destroyed in accordance with the General Data Protection Regulation (GDPR) Programmes/Activities (Coaching, Training Camps etc.) All information provided will only be used by SIH-UK for the purposes of managing participants’ involvement in the relevant programme. This includes using the information to make contact with participants to arrange consultations, input and feedback. Sensitive data, relating to medical history/medication, will be only used for the creation of client specific plans. 2 Scottish Ice Hockey - UK General data will be used to create reports on the effectiveness of the programme, however this will be statistical and non-identifiable data to ensure complete anonymity and security of participants. SIH-UK will securely hold the data provided. All data provided by participants will be processed, stored and destroyed in accordance with the General Data Protection Regulation (GDPR) and only for the duration of the participants’ involvement within the relevant programme. ICE HOCKEY UK Ice Hockey UK (IHUK) is the Governing Body for British Ice Hockey recognised by International Ice Hockey Federation (IIHF), Sports Council, B.O.A., C.C.P.R., Sports Aid Foundation, N.C.F. and other National Sporting Bodies. ILLEGAL PLAYER Any player not registered under SIH-UK rules is considered an illegal player and is not eligible to take part in competitive play. LEAGUE The Scottish leagues (senior and junior) and all other leagues under the control of SIH-UK. NATIONAL DEVELOPMENT PROGRAMME SIH-UK will run a National Development Programme which will host national development training days, usually on a monthly basis (see 4.16.1). Players must be registered and playing for an SIH-UK club and have a UK passport to qualify for Scottish Conference. Club players at the various junior age groups will be invited to trial for the national development squads by the respective national coaches. The Scottish Conference teams will be selected from the national development squads. RECOGNISED COMPETITIONS/TOURNAMENTS All leagues as above plus Autumn Cup (SPHL/SNL), Scottish Cup (SPHL/SNL/Juniors U12/U14/U16/U20), Spring Cup and other competitions sanctioned by SIH-UK. The intention to hold such competitions must be submitted to the SIH-UK Secretary for approval by 1st August each season. All tournaments - domestic and international - must have the written approval of SIH-UK. Tournament rules must be approved before entry invitations are made. All SRIHC and SRIHC club organised events. REMOVAL OF BOARD MEMBERS The Board may vote to remove any Board member by a majority vote. REVOCATION OF AFFILIATION SIH-UK may revoke or review to renew, any clubs’ affiliation where there are accusations of misappropriation of funds, inadequate child protections procedures, or any other matter which may bring SIH-UK into disrepute. RIGHT TO REQUEST DOCUMENTATION 3 Scottish Ice Hockey - UK SIH-UK may request information or documentation from any affiliated club, such as minutes of any AGM, financial documents, correspondence, and any other documents important to the management of the club. Failure to provide the requested information or documentation may result in revocation of the club’s affiliation, or a refusal to new its affiliation when it next applies. SEASON The period starting 1st August and ending the following 31st July. SUSPENDED PLAYER Any player considered to be under suspension and not eligible to take part in competitive play. They will appear red on the team’s roster of the online system and will not print out on the Team Sheet. See SIH-UK Handbook Chapter 5, Discipline. VOTING All affiliated clubs must have appropriate methods of voting by members at AGM’s and EGM’s set out in their constitution. In respect of junior clubs, the club’s constitution must set out whether parents will vote in place of their children, and how many votes that will entail, e.g. each child may be limited to two parental votes each, even if there are step-parents or grandparents involved in the child’s care. The constitution must be clear as to what constitutes a majority and who is eligible to vote.
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