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Request for Proposal (Rfp) Ministry of Road Transport & Highway Bid Document Request for Proposal (Instruction to Bidder) GOVERNMENT OF INDIA MINISTRY OF ROAD TRANSPORT & HIGHWAYS CONSULTANCY SERVICES FOR AUTHORITY’S ENGINEER FOR SUPERVISION OF Balance work of Rehabilitation and Up-gradation Satna-Bela section of NH- 75 from KM 155+00 to Km. 202+040 (Design Length 47.040 Km. ) to four lane with paved shoulder; and Balance work of Rehabilitation and Up-gradation from Km 98+147 (Mangawan) to Km. 45+420 (Chakghat) section of NH-27 (Design Length 52.727 Km.) to four lane with paved shoulder under NHDP-IV through Engineering, Procurement & Construction (EPC) in the state of Madhya Pradesh on EPC Mode. ENGINEERING, PROCUREMENT AND CONSTRUCTION (EPC) BASIS REQUEST FOR PROPOSAL (RFP) September 2017 Office of Chief Engineer–Regional Officer, MoRT&H 2nd Floor, Nirman Bhawan, Arera Hills, Bhopal (M.P.) Consultancy services for Authority’s Engineer for Supervision of Satna – Bela section of NH-75 & Mangawana - Chakghat to MP/UP Border section of NH-27 on EPC mode in the State of Madhya Pradesh 1 Ministry of Road Transport & Highway Bid Document Request for Proposal (Instruction to Bidder) Consultancy services for Authority’s Engineer for Supervision of Satna – Bela section of NH-75 & Mangawana - Chakghat to MP/UP Border section of NH-27 on EPC mode in the State of Madhya Pradesh 2 Ministry of Road Transport & Highway Bid Document Request for Proposal (Instruction to Bidder) CONTENT SI. No. Particulars Page Nos. 1 SECTION 1: Information to Consultants 4-8 2 SECTION 2: Letter to Invitation 9-19 3 SECTION 3: Format for Submission of Firm Credentials 20-22 4 SECTION 4: Format for submission of Technical Proposal 23-32 5 SECTION 5: Format for submission fop Financial Proposal 33-40 6 SECTION 6: Terms of Reference 41-52 7 SECTION 7: Draft Form of Contract 53-101 Consultancy services for Authority’s Engineer for Supervision of Satna – Bela section of NH-75 & Mangawana - Chakghat to MP/UP Border section of NH-27 on EPC mode in the State of Madhya Pradesh 3 Ministry of Road Transport & Highway Bid Document Request for Proposal (Instruction to Bidder) REQUEST FOR PROPOSAL (RFP) SECTION 1: INFORMATION TO CONSULTANTS Sub.: Consultancy Services for Authority’s Engineer Supervision for Balance work of Rehabilitation and Up- gradation Satna-Bela section of NH-75 from KM 155+00 to Km. 202+040 (Design Length 47.040 Km.) to four lane with paved shoulder and Balance work of Rehabilitation and Up-gradation from Km 98+147 (Mangawan) to Km. 45+420 (Chakghat) section of NH-27 (Design Length 52.727 Km.) to four lane with paved shoulder under NHDP-IV through Engineering, Procurement & Construction (EPC) in the state of Madhya Pradesh on EPC Mode. GENERAL:- 1. The Ministry of Road Transportation & Highways (MORT&H) (the ‘Employer’) invites proposal from the eligible consultant empanelled for supervision by MORT&H for engaging Authority’s Engineer (AE) on the basis of International Competitive Bidding for the following contract package in the State of Madhya Pradesh. TABLE 1: DETAILS OF PROJECT Project Length Assignment SI. Consultancy Package NH No. State Project Stretch (Km) / Project period No Cost (Cr.) (months) Balance work of Rehabilitation and Up-gradation Satna-Bela Four Laning with section of NH-75 from KM Paved Shoulder 155+00 to Km. 202+040 (Design from Length 47.040 Km. ) to four lane Satna-Bela: Km. Satna-Bela: with paved shoulder and Balance 155+00 to Km. 318.05 Cr. work of Rehabilitation and Up- 202+040 = 47.040 Mangawan- gradation from Km 98+147 75 and 27 Madhya Km. 1 Chakghat: 247.08 18+48 (Mangawan) to Km. 45+420 Pradesh Mangawan- Cr. (Chakghat) section of NH-27 Chakghat: Km Total = 565.13 (Design Length 52.727 Km.) to 98+147 - Km. Cr. four lane with paved shoulder 45+420 = 52.727 under NHDP-IV through Km. Engineering, Procurement & Total = 99.80 Construction (EPC) in the state of Km. Madhya Pradesh on EPC Mode 2. Selection of AE shall be as per selection procedures given in the Model Agreement for Engineering Procurement and Construction. The selected AE shall be intimated to the Contractor. 3. The proposal shall be submitted in English Language and all correspondence would be in the same language. 4. The Ministry of Road Transportation & Highways (MORT&H) intends to appoint a Consultant to act as Authority’s Engineer for implementation of this EPC project. As per the Terms and Conditions of the EPC Agreement (s), the Authority’s Engineer shall perform all the duties as per TOR given in this RFP along with any amendment thereof. The selection of Authority’s Engineer Consultancy services for Authority’s Engineer for Supervision of Satna – Bela section of NH-75 & Mangawana -Chakghat to MP/UP Border section of NH-27 on EPC mode in the State of Madhya Pradesh 4 Ministry of Road Transport & Highway Bid Document Request for Proposal (Instruction to Bidder) shall follow the laid down procedures given in the Contract Agreement signed between Employer and Contractor. 5. The interested consultancy firms may download the RFP document from the official website of the Employer w.e.f. 28/09/2017 to 30/10/2017 upto 17:30 hrs. The Consultant who downloads the RFP document from the website will be required to pay the non- refundable fee of Rs.5,000/- at the time of the submission of the Bid proposal, in the form of Demand Draft. The RFP will be invited through e-tendering portal. 6. The Applicant shall furnish as part of its Proposal, a bid security of Rs.50,000 (Fifty thousand only) in the form of a Bank Guarantee (as per the format specified in Appendix N of this RFP document) (the “Bid Security”), valid for 45 days beyond the validity of the bid. The Bid submitted without Bid Security will be summarily rejected. The Bid Security of the successful Bidder will be returned when the Bidder has signed the Contract Agreement with the Employer and has furnished the required Performance Guarantee as specified in the document with in 15 days from the receipt of the Letter of Acceptance. The Bid Security will be forfeited: (a) If a Bidder withdraws its bid during the period of bid validity. Or (b) If the Bidder fails to accept the Employer’s corrections of arithmetic errors in the Bidder’s bid (if any), or (c) If the Successful Bidder fails to sign the contract agreement with the Employer with in the prescribed period, or (d) If the Successful Bidder fails to furnish the Performance Security with in the stipulated time. Unqualified bidders would be informed regarding their non qualification, without any explanation and thereafter Bid Security would be returned unopened after the evaluation of the financial proposal and signing the contract agreement with the successful bidder. 7. The proposal should be submitted by consultancy firms in two parts. The two parts of the proposal are Part 1: Technical Proposal and Part 2: Financial Proposal. For a given EPC Project, Stage -1 of the Evaluation shall consider the evaluation of the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP shall only be considered for further evaluation. Under stage 2, the financial proposal of such firms as selected above shall be opened and evaluated. Proposals will finally be ranked according to their combined technical and financial scores as specified in clause 5 of section 2. The first ranked Applicant shall be selected for negotiation (the “Selected Applicant”) while the second ranked Applicant will be kept in reserve. 8. The total time period for the assignment as Authority’s Engineer will be 18 month for Construction Period* + 48 Months for Maintenance Period with reduced man power. 9. Consultants may apply either as a sole firm or forming Joint Venture with other consultants. In case of Joint Venture, both the firm shall be empanelled with MORT&H in relevant category and the maximum number of Joint Venture partners is limited to 2 (i.e. one lead + 1 JV partners). Formulation of more than one JV/association with different partners for the same work is not allowed and all such proposal involving the firms shall be treated as non-responsive. If the consultant submits bids as sole applicant and also in JV/Association with another consultant, both bids shall be summarily rejected. No consultant shall submit more than one bid. Consultancy services for Authority’s Engineer for Supervision of Satna – Bela section of NH-75 & Mangawana -Chakghat to MP/UP Border section of NH-27 on EPC mode in the State of Madhya Pradesh 5 Ministry of Road Transport & Highway Bid Document Request for Proposal (Instruction to Bidder) 10. The Applicant whether a sole applicant or lead member with joint venture(s) may include an Associate company also. Credentials of associate firm, except key personnel, if any will not be considered for evaluation. Associate firm need not be MORT&H empanelled consultant. The applicant shall submit a Memorandum of Understanding (MOU) with the Associate regarding the role and responsibilities of the Associate Company along with the proposal. Maximum numbers of key personnel of the associate firm during the RFP Proposal and implementation of contract is limited to 3. 11. Consulting firms meeting the following criteria are only eligible for applying for this assignment. Firms not meeting these criteria or not empanelled by MoRT&H as supervision consultant, need not apply. * The construction period to be indicated in the RFP by concerned Technical Division inviting the RFP. A). Eligibility criteria for sole applicant firm.
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