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Agenda COWICHAN MUNICIPALITY of North Agenda COWICHAN Meeting Regular Council Date Wednesday, September 7, 2011 Time 1:30 p.m. Place Municipal Hall - Council Chambers Page 1. Approval of Agenda Recommendation: that Council approve the agenda as circulated. 2. Adoption of Minutes Recommendation: that Council adopt the August 17, 2011 Regular Council meeting 5-11 minutes. 3. Addition of Late Items 3.1 Add Late Items Recommendation: that Council add the following late items to the agenda: 4. Presentations and Delegations 4.1 Municipal Awards Ceremony Recommendation: (Present Awards) 4.2 Hul'qumi'num' CD Presentation 13-14 Recommendation: (Receive liyus Siiye'yu - Happy Friends 2 CD) 5. Staff Reports 5.1 Horseshoe Bay Inn - Liquor Licence Amendment 15-19 Recommendation: that Council 1. require the Horseshoe Bay Inn to publish notice of the Inn’s application to the Liquor Control and Licensing Branch for a permanent change to the Inn’s liquor primary licence so that the Inn can start serving alcohol at 9:00 a.m. (instead of 11:00 a.m.) daily and, 2. direct staff to draft a bylaw to amend the Fees and Charges Bylaw to increase the fee to assess and comment on a permanent liquor licence amendment application from $25 to $100. 5.2 Aventurine Stones - Waterwheel Park 21-24 Recommendation: that Council direct the Chemainus Festival of Murals Society (at the Society’s expense and under the direction of Municipal staff) to 1. remove the stones from the Waterwheel parking lot in front of the Emily Carr # 2 mural / structure and repair the asphalt; 2. relocate the two shorter stones closer to the structure and the two larger stones to either side; and 3. cross hatch the area in front of the shorter stones to designate a no-parking area. Page 1 of 65 September 7, 2011 Regular Council Meeting Agenda Page 5. Staff Reports 5.3 South End Sewer Inclusion - 5934 Indian Road 25 Recommendation: that Council include 5934 Indian Road (Folio: 02283-005) within the South End sewer system subject to: 1. signing a local area service agreement; 2. payment of an equivalent to the South End sewer development cost charge of $2,239; 3. payment of a sewer connection fee of $3,268.75; and 4. obtaining a plumbing permit to complete the on-site connection and disconnection, and decommissioning of the existing septic tank. 6. Correspondence 6.1 Vancouver Island Regional Library - 75th Anniversary 27-29 Recommendation: that Council receive and file the August 25, 2011 correspondence from the Vancouver Island Regional Library regarding its 75th anniversary celebration. 7. Committee Reports 7.1. Administration & Finance Committee 7.1.1 Minutes - Aug 8 31-32 Recommendation: (Review Minutes) 7.1.2 Audio & Video Equipment Recommendation: that Council direct staff to include $40,450 in the 2012 Information Services capital budget to upgrade the audio and video equipment in the Council Chambers and install separate Wi-Fi access in the Council Chambers and the large committee room. 7.1.3 2012 Financial Plan Schedule Recommendation: that Council approve staff's proposed schedule to adopt the 2012 - 2016 Financial Plan, as amended to change the suggested adoption date to May 4, 2012; and further, that in revising the estimate of expenditures for 2012, staff add only increases North Cowichan is obligated by contract to pay and new expenditures requested by Council. 7.1.4 Permissive Tax Exemption Recommendation: that Council direct staff to draft a bylaw to amend the Permissive Tax Exemption Bylaw 3351 to exempt the Island Corridor Foundation's property taxes for an additional 8 years (for a total of 10 years). 7.2. Joint Utilities Board 7.2.1 Minutes - Aug 15 33 Recommendation: (Review Minutes) 7.3. Police Services Committee 7.3.1 Minutes - Aug 15 35-37 Recommendation: (Review Minutes) 7.4. Technical Planning Committee 7.4.1 Development Variance Permit - 6131 Lakes Road Recommendation: that Council 1. propose to pass a resolution to issue a development variance permit to the owners of 6131 Lakeview Drive, (Folio: 06192-000) to vary Page 2 of 65 September 7, 2011 Regular Council Meeting Agenda Page 7.4. Technical Planning Committee section 58(3)(c) of the Zoning Bylaw, to allow for the construction of a two-family dwelling on proposed Lot B of the pending subdivision, and 2. hear from the public on the proposed permit following issuance of the required notice. 7.4.2 Development Variance Permit - 8045 Vye Road Recommendation: that Council support the August 30, 2011 recommendation of the Technical Planning Committee and issue a Development Variance Permit to Brian and Doreen Knight, for an accessory building, located at 8045 Vye Road (Folio: 09283-000), to reduce the side-yard setback from 3.0 metres (9.8 feet) to 1.4 metres (4.5 feet), to accommodate an existing greenhouse. 8. Other Reports 8.1 Minutes - Aug 3 (Cowichan Valley Regional District) 39-54 Recommendation: (Review Minutes) 8.2 Minutes - Jul 28 (Island Savings Centre Commission) 55-59 Recommendation: (Review Minutes) 9. Notice of Motions 10. New Business 11. Question Period 12. Committee of the Whole 12.1 Move into committee Recommendation: that Council move into Committee of the Whole. 12.2 Delegation - Catalyst Paper Corporation Recommendation: (Receive Delegation) 12.3 Regional Board Issues Recommendation: (For Discussion) 12.4 Development Cost Charges Bylaw Amendment Review 61-65 Recommendation: that Council direct staff to prepare a revised Development Cost Charges Bylaw for second reading to extend the grace period from 12 to 18 months, and to phase the rate increases over a three year period, in accordance with Option 2 of the Project Engineer's September 2, 2011 report; and further, that this option be forwarded to the development community for comment. 12.5 Rise and Report Recommendation: that the Committee rise and report, and that Council adopt the report of the Committee. 13. Closed Session Recommendation: that Council close the meeting to the public to consider matters under section 90(1)(e), (g) and (k) of the Community Charter. 14. Adjournment Recommendation: that the meeting adjourn. Page 3 of 65 Page 4 of 65 Minutes - Aug 17 MUNICIPALITY of North Minutes COWICHAN Meeting Regular Council Date Wednesday, August 17, 2011 Time 1:30 p.m. Place Municipal Hall - Council Chambers Members Present Mayor Tom Walker Councillor Ruth Hartmann Councillor Dave Haywood Councillor John Koury Councillor George Seymour Councillor Al Siebring Members Absent Councillor Garrett Elliott Staff Present Dave Devana, Chief Administrative Officer (CAO) Mark Ruttan, Director of Administration / Deputy CAO John MacKay, Director of Engineering & Operations Scott Mack, Director of Planning and Development Jeremy Holm, Manager of Planning Kim Farris, Planning Student Approval of Agenda Agenda It was moved, seconded and carried, that Council approve the agenda, as amended, to delete item 8.4.3 Adoption of Minutes Minutes - Jul 20 It was moved, seconded and carried, that Council adopt the July 20, 2011 Regular Council meeting minutes. Addition of Late Items Add Late Items It was moved, seconded and carried, that Council add the following late items to the agenda: 12.1 Curling Club - Accessibility Grant Application 14.6 Community Planning Awards Program 14.7 Cowichan Trail – Sewer Main Extension Page 1 of 7 Minutes - Aug 17 Page 5 of 65 Minutes - Aug 17 August 17, 2011 Regular Council Meeting Minutes Public Meetings and Hearings Development Variance Following an introduction by Planning Student, Kim Farris, and Permit - 9910 Maple advice from staff that the Municipality received one written public Street comment in support of this application, Council heard from the applicant and public on whether Council should issue a Development Variance Permit to Haro Pacific Developments Ltd. for 9910 Maple Street to vary section 58(5)(a) of the Zoning Bylaw. It was moved and seconded, that Council issue a Development Variance Permit to Haro Pacific Developments Ltd. for two side-by- side duplexes, located at 9910 Maple Street, to increase the maximum allowed lot coverage from 30% to 40%, subject to the owner registering a restrictive covenant on title which limits the amount of fill on-site and requires compliance with building design, including height. It was moved, seconded and DEFEATED (Mayor Walker and Councillors Koury, Seymour and Siebring opposed), that Council amend the main motion to stipulate that the covenant must require driveways to have permeable surfaces. The main motion was then put and carried. Development Variance Following an introduction by Planning Student, Kim Farris, and Permit - 8045 Vye advice from staff that the Municipality received one written public Road comment opposed to this application, Council heard from the applicant and public on whether Council should issue a Development Variance Permit to Brian and Doreen Knight for 8045 Vye Road to vary section 56(6)(b) of the Zoning Bylaw. It was moved and seconded, that Council issue a Development Variance Permit to Brian and Doreen Knight, for an accessory building, located at 8045 Vye Road, to reduce the side-yard setback from 3.0 metres (9.8 feet) to 1.4 metres (4.5 feet). It was moved, seconded and carried (Councillor Koury opposed), that Council refer the main motion to the Technical Planning Committee for review and comment. Presentations and Delegations Quarterly Police Report Council received a presentation from Inspector Kevin Hewco on the North Cowichan/Duncan RCMP detachment's activities for the second quarter of 2011, including the following: annual performance plan, crime statistics, crime reduction strategies (concentrating on prolific offenders), traffic safety, community relations and visibility, substance abuse (Bar Watch Program), human resources, prisoner statistics, community programs, and victim services. Page 2 of 7 Minutes - Aug 17 Page 6 of 65 Minutes - Aug 17 August 17, 2011 Regular Council Meeting Minutes Karl Schutz - Dr.
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