MUNICIPALITY of North Agenda COWICHAN
Meeting Regular Council
Date Wednesday, September 7, 2011
Time 1:30 p.m.
Place Municipal Hall - Council Chambers
Page
1. Approval of Agenda Recommendation: that Council approve the agenda as circulated.
2. Adoption of Minutes Recommendation: that Council adopt the August 17, 2011 Regular Council meeting 5-11 minutes.
3. Addition of Late Items 3.1 Add Late Items Recommendation: that Council add the following late items to the agenda:
4. Presentations and Delegations 4.1 Municipal Awards Ceremony Recommendation: (Present Awards) 4.2 Hul'qumi'num' CD Presentation 13-14 Recommendation: (Receive liyus Siiye'yu - Happy Friends 2 CD)
5. Staff Reports 5.1 Horseshoe Bay Inn - Liquor Licence Amendment 15-19 Recommendation: that Council 1. require the Horseshoe Bay Inn to publish notice of the Inn’s application to the Liquor Control and Licensing Branch for a permanent change to the Inn’s liquor primary licence so that the Inn can start serving alcohol at 9:00 a.m. (instead of 11:00 a.m.) daily and, 2. direct staff to draft a bylaw to amend the Fees and Charges Bylaw to increase the fee to assess and comment on a permanent liquor licence amendment application from $25 to $100. 5.2 Aventurine Stones - Waterwheel Park 21-24 Recommendation: that Council direct the Chemainus Festival of Murals Society (at the Society’s expense and under the direction of Municipal staff) to 1. remove the stones from the Waterwheel parking lot in front of the Emily Carr # 2 mural / structure and repair the asphalt; 2. relocate the two shorter stones closer to the structure and the two larger stones to either side; and 3. cross hatch the area in front of the shorter stones to designate a no-parking area.
Page 1 of 65 September 7, 2011 Regular Council Meeting Agenda Page
5. Staff Reports 5.3 South End Sewer Inclusion - 5934 Indian Road 25 Recommendation: that Council include 5934 Indian Road (Folio: 02283-005) within the South End sewer system subject to: 1. signing a local area service agreement; 2. payment of an equivalent to the South End sewer development cost charge of $2,239; 3. payment of a sewer connection fee of $3,268.75; and 4. obtaining a plumbing permit to complete the on-site connection and disconnection, and decommissioning of the existing septic tank.
6. Correspondence 6.1 Vancouver Island Regional Library - 75th Anniversary 27-29 Recommendation: that Council receive and file the August 25, 2011 correspondence from the Vancouver Island Regional Library regarding its 75th anniversary celebration.
7. Committee Reports
7.1. Administration & Finance Committee 7.1.1 Minutes - Aug 8 31-32 Recommendation: (Review Minutes) 7.1.2 Audio & Video Equipment Recommendation: that Council direct staff to include $40,450 in the 2012 Information Services capital budget to upgrade the audio and video equipment in the Council Chambers and install separate Wi-Fi access in the Council Chambers and the large committee room. 7.1.3 2012 Financial Plan Schedule Recommendation: that Council approve staff's proposed schedule to adopt the 2012 - 2016 Financial Plan, as amended to change the suggested adoption date to May 4, 2012; and further, that in revising the estimate of expenditures for 2012, staff add only increases North Cowichan is obligated by contract to pay and new expenditures requested by Council. 7.1.4 Permissive Tax Exemption Recommendation: that Council direct staff to draft a bylaw to amend the Permissive Tax Exemption Bylaw 3351 to exempt the Island Corridor Foundation's property taxes for an additional 8 years (for a total of 10 years).
7.2. Joint Utilities Board 7.2.1 Minutes - Aug 15 33 Recommendation: (Review Minutes)
7.3. Police Services Committee 7.3.1 Minutes - Aug 15 35-37 Recommendation: (Review Minutes)
7.4. Technical Planning Committee 7.4.1 Development Variance Permit - 6131 Lakes Road Recommendation: that Council 1. propose to pass a resolution to issue a development variance permit to the owners of 6131 Lakeview Drive, (Folio: 06192-000) to vary
Page 2 of 65 September 7, 2011 Regular Council Meeting Agenda Page
7.4. Technical Planning Committee section 58(3)(c) of the Zoning Bylaw, to allow for the construction of a two-family dwelling on proposed Lot B of the pending subdivision, and 2. hear from the public on the proposed permit following issuance of the required notice. 7.4.2 Development Variance Permit - 8045 Vye Road Recommendation: that Council support the August 30, 2011 recommendation of the Technical Planning Committee and issue a Development Variance Permit to Brian and Doreen Knight, for an accessory building, located at 8045 Vye Road (Folio: 09283-000), to reduce the side-yard setback from 3.0 metres (9.8 feet) to 1.4 metres (4.5 feet), to accommodate an existing greenhouse.
8. Other Reports 8.1 Minutes - Aug 3 (Cowichan Valley Regional District) 39-54 Recommendation: (Review Minutes) 8.2 Minutes - Jul 28 (Island Savings Centre Commission) 55-59 Recommendation: (Review Minutes)
9. Notice of Motions
10. New Business
11. Question Period
12. Committee of the Whole 12.1 Move into committee Recommendation: that Council move into Committee of the Whole. 12.2 Delegation - Catalyst Paper Corporation Recommendation: (Receive Delegation) 12.3 Regional Board Issues Recommendation: (For Discussion) 12.4 Development Cost Charges Bylaw Amendment Review 61-65 Recommendation: that Council direct staff to prepare a revised Development Cost Charges Bylaw for second reading to extend the grace period from 12 to 18 months, and to phase the rate increases over a three year period, in accordance with Option 2 of the Project Engineer's September 2, 2011 report; and further, that this option be forwarded to the development community for comment. 12.5 Rise and Report Recommendation: that the Committee rise and report, and that Council adopt the report of the Committee.
13. Closed Session Recommendation: that Council close the meeting to the public to consider matters under section 90(1)(e), (g) and (k) of the Community Charter.
14. Adjournment Recommendation: that the meeting adjourn.
Page 3 of 65 Page 4 of 65 Minutes - Aug 17
MUNICIPALITY of North Minutes COWICHAN
Meeting Regular Council
Date Wednesday, August 17, 2011
Time 1:30 p.m.
Place Municipal Hall - Council Chambers
Members Present Mayor Tom Walker Councillor Ruth Hartmann Councillor Dave Haywood Councillor John Koury Councillor George Seymour Councillor Al Siebring
Members Absent Councillor Garrett Elliott
Staff Present Dave Devana, Chief Administrative Officer (CAO) Mark Ruttan, Director of Administration / Deputy CAO John MacKay, Director of Engineering & Operations Scott Mack, Director of Planning and Development Jeremy Holm, Manager of Planning Kim Farris, Planning Student
Approval of Agenda
Agenda It was moved, seconded and carried, that Council approve the agenda, as amended, to delete item 8.4.3
Adoption of Minutes
Minutes - Jul 20 It was moved, seconded and carried, that Council adopt the July 20, 2011 Regular Council meeting minutes.
Addition of Late Items
Add Late Items It was moved, seconded and carried, that Council add the following late items to the agenda: 12.1 Curling Club - Accessibility Grant Application 14.6 Community Planning Awards Program 14.7 Cowichan Trail – Sewer Main Extension
Page 1 of 7
Minutes - Aug 17 Page 5 of 65 Minutes - Aug 17
August 17, 2011 Regular Council Meeting Minutes
Public Meetings and Hearings
Development Variance Following an introduction by Planning Student, Kim Farris, and Permit - 9910 Maple advice from staff that the Municipality received one written public Street comment in support of this application, Council heard from the applicant and public on whether Council should issue a Development Variance Permit to Haro Pacific Developments Ltd. for 9910 Maple Street to vary section 58(5)(a) of the Zoning Bylaw.
It was moved and seconded, that Council issue a Development Variance Permit to Haro Pacific Developments Ltd. for two side-by- side duplexes, located at 9910 Maple Street, to increase the maximum allowed lot coverage from 30% to 40%, subject to the owner registering a restrictive covenant on title which limits the amount of fill on-site and requires compliance with building design, including height.
It was moved, seconded and DEFEATED (Mayor Walker and Councillors Koury, Seymour and Siebring opposed), that Council amend the main motion to stipulate that the covenant must require driveways to have permeable surfaces.
The main motion was then put and carried.
Development Variance Following an introduction by Planning Student, Kim Farris, and Permit - 8045 Vye advice from staff that the Municipality received one written public Road comment opposed to this application, Council heard from the applicant and public on whether Council should issue a Development Variance Permit to Brian and Doreen Knight for 8045 Vye Road to vary section 56(6)(b) of the Zoning Bylaw.
It was moved and seconded, that Council issue a Development Variance Permit to Brian and Doreen Knight, for an accessory building, located at 8045 Vye Road, to reduce the side-yard setback from 3.0 metres (9.8 feet) to 1.4 metres (4.5 feet).
It was moved, seconded and carried (Councillor Koury opposed), that Council refer the main motion to the Technical Planning Committee for review and comment.
Presentations and Delegations
Quarterly Police Report Council received a presentation from Inspector Kevin Hewco on the North Cowichan/Duncan RCMP detachment's activities for the second quarter of 2011, including the following: annual performance plan, crime statistics, crime reduction strategies (concentrating on prolific offenders), traffic safety, community relations and visibility, substance abuse (Bar Watch Program), human resources, prisoner statistics, community programs, and victim services.
Page 2 of 7
Minutes - Aug 17 Page 6 of 65 Minutes - Aug 17
August 17, 2011 Regular Council Meeting Minutes
Karl Schutz - Dr. Karl Schutz appeared before Council regarding the installation Installation of stones in of Aventurine Stones (donated by Hillside Stone and Gardens) in Waterwheel Park Waterwheel Park. He provided information on the history of the project and the importance of the structure it protects.
Staff Reports
Stoney Hill Forestry It was moved, seconded and carried, that Council allow the owners Road Use Request of 8857 Stoney Hill Road to use municipal forest roads to haul an estimated 80 truck-loads of rock or cement blocks to stabilize the bank along their foreshore, subject to the conditions set out in the Municipal Forester's August 11, 2011 report; and further, that Council direct staff to draft a bylaw to amend the Delegation of Authority Bylaw to delegate authority to the Chief Administrative Officer to grant temporary licences of occupation over municipal land for terms not to exceed 6 months.
Public Hearing Report - It was moved, seconded and carried, that Council receive and file Bylaws 3457, 3461 & the Deputy Clerk's July 21st Public Hearing report. 3462
Correspondence
Emergency It was moved, seconded and carried, that Council approve, and Management authorize the Mayor and Corporate Officer to sign, a new Agreement emergency management agreement, substantially in the form provided.
Receive and File It was moved, seconded and carried, that Council receive and file the correspondence from Don Fast, Deputy Minister, Ministry of Community, Sport and Cultural Development, not separately dealt with.
Committee Reports
Administration & Finance Committee
Stray Cat It was moved, seconded and DEFEATED (Councillors Hartmann, Euthanization Costs Haywood and Siebring opposed), that Council set policy to reimburse veterinarians up to $75 per cat to euthanize stray cats received on behalf of North Cowichan by Coastal Animal Services.
Fire Services Committee
Operational Guidelines It was moved, seconded and carried, that Council revise the Fire Department's Operational Guideline 2.16.12, which sets procedures to assess and deal with trees posing danger during wildland fires,
Page 3 of 7
Minutes - Aug 17 Page 7 of 65 Minutes - Aug 17
August 17, 2011 Regular Council Meeting Minutes
and adopt a new operational guideline that sets procedures for working in and around fire hall hose towers, both as presented at the July 19, 2011 Fire Services Committee meeting.
Technical Planning Committee
3:45 p.m. Councillor Siebring left the meeting.
Temporary Trailer It was moved, seconded and carried, that Council issue a permit to Permit - 6844 Lakes use and occupy a temporary trailer at 6844 Lakes Road to provide Road accommodation under section 2(a) of Bylaw 1685, “Temporary Mobile Home Permit Bylaw 1976”, subject to the following: 1. approval of the septic system by the Vancouver Island Health Authority; 2. compliance with North Cowichan’s Building Bylaw; 3. receipt of a written undertaking to remove the trailer from the property once it is no longer required for the stated purpose; and 4. installation of substantial screening, to the satisfaction of North Cowichan, to reduce the potential negative visual impact from the public road and adjacent neighbours.
3:50 p.m. Councillor Siebring returned to the meeting.
Bylaws
Bylaw 3463 It was moved, seconded and carried, that Council read a second time Bylaw 3463, "Industrial Revitalization Tax Exemption Program Bylaw".
Bylaw 3457 It was moved, seconded and carried, that Council read Bylaw 3457, "Zoning Amendment Bylaw (No. 3 - Housekeeping), 2011", a third time, as amended to do the following: 1. in section 2, change Schedule "J" to "K"; 2. add section 14 (to change the reference to Schedule "I" to "J"); 3. add section 15 (to correct numbering errors); 4. change Schedule "J" to "K".
It was moved, seconded and carried, that Council adopt Bylaw 3457, "Zoning Amendment Bylaw (No. 3 - Housekeeping), 2011".
It was moved, seconded and carried, that Council direct staff to prepare a report for the Technical Planning Committee on the implications of expanding permitted uses for shipping containers, for inclusion in the upcoming revisions to the Zoning Bylaw; and further, that areas to be considered include, at minimum, temporary offices/storage facilities for development, construction, and industrial sites, and permanent storage of emergency supplies at
Page 4 of 7
Minutes - Aug 17 Page 8 of 65 Minutes - Aug 17
August 17, 2011 Regular Council Meeting Minutes
public facilities and institutions such as private health care or seniors’ facilities.
Bylaw 3461 It was moved, seconded and carried, that Council read a third time Bylaw 3461, "Zoning Amendment Bylaw (No. 4 - Norcross Road), 2011".
It was moved, seconded and carried, that Council adopt Bylaw 3461, "Zoning Amendment Bylaw (No. 4 - Norcross Road), 2011".
Bylaw 3462 It was moved, seconded and carried, that Council read a third time Bylaw 3462, "Zoning Amendment Bylaw (No. 5 - James and Garden Streets), 2011".
It was moved, seconded and carried, that Council adopt Bylaw 3462, "Zoning Amendment Bylaw (No. 5 - James and Garden Streets), 2011".
Report on Elector It was moved, seconded and carried, that Council receive the Approval Process Corporate Officer's report on the successful elector approval process for Bylaws 3449, 3458 and 3459.
Bylaw 3449 It was moved, seconded and carried, that Council adopt Bylaw 3449, "Municipal Hall Expansion Loan Authorization Bylaw".
Bylaw 3458 It was moved, seconded and carried, that Council adopt Bylaw 3458, "Diking Loan Authorization Bylaw".
Bylaw 3459 It was moved, seconded and carried, that Council adopt Bylaw 3459, "Duncan Curling Club Loan Authorization Bylaw".
Certificates of Approval It was moved, seconded and carried, that Council direct staff to apply to the Inspector of Municipalities for Certificates of Approval for loan authorization bylaws 3449, 3458 and 3459, if the Municipality receives no notices of applications to court to set aside the said bylaws by September 17, 2011.
New Business
Curling Club - It was moved, seconded and carried, that Council support, in Accessibility Grant principle, the Duncan Curling Club’s application under the Application Government of Canada's "Enabling Accessibility Fund - Small Project Component".
4:30 p.m. It was moved, seconded and carried, that Council close the meeting to the public, to receive a delegation under section 90(1)(k) of the Community Charter.
Page 5 of 7
Minutes - Aug 17 Page 9 of 65 Minutes - Aug 17
August 17, 2011 Regular Council Meeting Minutes
5:15 p.m. Council rose without reporting and moved into the Committee of the Whole.
Committee of the Whole
Regional Board Issues Council discussed Regional Board issues that pertain to the Municipality.
Municipal Auditor Council directed the Chief Administrative Officer to draft a reply to General Proposal the Municipal Auditor General Survey for Council’s review at the September 7, 2011 Regular Council meeting.
Recycling and Council received a verbal staff report on the proposed expansion of Composting operation a recycling and composting operation in the Chemainus Industrial Park to accept contaminated hydrocarbons. Staff is examining whether the current zoning allows the applicant to accept and process soil contaminated by hydrocarbons.
Community Planning Council received a verbal report from the Director of Planning and Awards Development recommending the Community Planning Awards Program for 2011 be cancelled, as there was only one application. Council supported this recommendation.
Commons Trail – It was moved, seconded and carried, that Council authorize Sewer Main Extension $50,000 from the South End Sewer Fund to undertake a 160-metre sewermain extension north of Averill Creek, to be constructed in conjunction with the Commons Trail in order to minimize the fill footprint.
Rise and Report It was moved, seconded and carried, that the Committee rise and report, and that Council adopt the report of the Committee.
Closed Session
Motion to close It was moved, seconded and carried, that Council close the meeting meeting to the public to the public, to consider matters under section 90(1)(a), (c), (e) and (g) of the Community Charter. (6:45 p.m.)
Council rose and reported on the following three items.
Proposed Subdivision It was moved, seconded and carried, that Council direct staff to – Cassino Road & prepare a proposed subdivision layout for the Municipal land on Cowichan Lake Road Cassino Road, and a proposed concept plan to develop the adjacent Municipal land on Cowichan Lake Road.
Chemainus Advisory It was moved, seconded and carried, that Council defer filling the Committee vacancy on the Chemainus Advisory Committee until after the 2011 Appointment general local election.
Page 6 of 7
Minutes - Aug 17 Page 10 of 65 Minutes - Aug 17
August 17, 2011 Regular Council Meeting Minutes
Halalt Appeal It was moved, seconded and carried, that Council ask the Union of BC Municipalities for financial assistance towards its legal defense costs in the Halalt appeal court case.
Adjournment
7:45 p.m. It was moved, seconded and carried, that the meeting adjourn.
Minutes certified correct
Corporate Officer Mayor (or presiding member)
Page 7 of 7
Minutes - Aug 17 Page 11 of 65 Page 12 of 65 Hul'qumi'num' CD Presentation
Hul'qumi'num' CD Presentation Page 13 of 65 Hul'qumi'num' CD Presentation
Hul'qumi'num' CD Presentation Page 14 of 65 Horseshoe Bay Inn - Liquor Licence Amendme...
MUNICIPALITY of NOftl) Report cowichan Date August 17, 2011 File: 432(M)1
To Mayor and Council
From Mark Ruttan, Director of Administration/Deputy CAO Endorsed by
Subject Horseshoe Bay Inn Liquor Licence Amendment
Purpose
The purpose of this report is to provide staff comments on Horseshoe Bay Inn's application to the Liquor Control and Licensing Branch (LCLB).
Background
The Horseshoe Bay Inn has a Liquor Primary Licence to serve liquor starting at 11:00 a.m. each day. The Inn has applied for a permanent change to its liquor licence to be able to start liquor sales at 9:00 a.m. daily. As required, noticeof this proposed change has been served on North Cowichan. The formal notice explaining the reason for the change in hours says it is "to provide breakfast to accommodate our hotel guests and to provide a service to the community of Chemainus which lacks breakfast facilities". The attached covering letter provides further reasons for the change in hours.
Discussion
The Control and Licensing Act and Regulations allow Council, if it wishes, to comment on the amendment application. If Council does not wish to comment, Council must pass a resolution to decline the opportunity to comment on the application. If this happens, the General Manager of the LCLB will direct the applicant to publish notice inviting residents to provide written comments and the General Manager will review residents' comments and make a decision.
If Council wishes to comment, it must consider whether this licence amendment "may affect nearby residents". This is such a low test that the prudent course would be to assume that the change may affect, at least some, nearby residents. Assuming that the change may affect nearby residents, Council must then gather the views of residents. Council has discretion to decide how to gather resident's views, though it may wish to use the same method General Manager would follow for this kind of licence change. Typically, this involves posting a 4'X8' sign on the property and publishing an advertisement in two successive local newspaper editions. In this particular case signage would not be required by the General Manager because the change in hours is to allow liquor sales less than three hours earlier than the current licence allows. The suggested advertisement format invites written comments (but not petitions or form letters) from residents and businesses within a Y2 mile radius of the site. Additionally, Council may want to consider mailing a notice to the owners and occupants within the said area to invite residents to write in or speak to Council on the application at a certain Council meeting.
After gathering the residents' views, Council must pass a resolution 1. commenting on the potential for noise and impact on the community if the application is approved, 2. stating if resident's views were gathered, how they were gathered, what their comments were, and Council's comments and recommendations with respect to residents' views, and
moraugi 6.201 irscHorseshoe Bay Inn.Change in hours application 7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.ca
Horseshoe Bay Inn - Liquor Licence Amendment Page 15 of 65 Horseshoe Bay Inn - Liquor Licence Amendme...
Page 2
3. providing a recommendation as to whether the amendment should be approved.
Options
1. Advise the LCLB that Council does not wish to comment. 2. Decide that the application does not affect nearby residents and pass a resolution to, a) comment on noise and community impact, and b) give Council's comments and recommendation. 3. Decide that the application may affect nearby residents, direct staff on how residents' views are to be gathered, and in due course consider residents' views, the statutory criteria for comments, and pass a resolution.
Implications
There will be an approximate $1,000 cost to North Cowichan to publish notices, send mail-outs, receive and review submissions, prepare a report to Council, and write to the applicant and General Manager of the LCLB. These costs are far in excess of North Cowichan's $25 fee to assess this liquor licence change application.
Council may wish to consider increasing this fee in the future.
Recommendation
that Council require the Horseshoe Bay Inn to publish notice of the Inn's application to the Liquor Control and Licensing Branch for a permanent change to the Inn's liquor primary licence, so that the Inn can start serving alcohol at 9:00 a.m. (instead of 11:00 a.m.) daily; and further, that Council direct staff to propose an increase in the next Fees and Charges Bylaw for the fee to assess and comment on a permanent liquor licence amendment application.
7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca
Horseshoe Bay Inn - Liquor Licence Amendment Page 16 of 65 Horseshoe Bay Inn - Liquor Licence Amendme...
To Members of The North Cowichan Council,
I am attaching this letter to our application for a change in our hours of operation, for our Liquor Primary License in The Shoe Pub (The Horseshoe Bay Inn). Currently our Pub opens for service at 11:00am with our kitchen opening at 11:30 for lunch and we're hoping to utilize our operations to offer Brunch & alcohol beverages starting at 9:00am. There are several reasons for our request, which I would like to present to you for your consideration. To begin, we feel that we're missing out on the opportunity to offer our hotel guests & The Best Western patrons the convenience of a. breakfast while they are staying in Chemainus and before they leave. As with most people on holidays, the convenience of a facility in or close to where they are staying, amplifies the enjoyment of their experience. Now, the question can be raised, "Why would anyone want to have an alcohol based beverage, before 11:00am?" To which I would answer with the following: It has been my persona] experience, as well as majiy others I have talked with, that when on holidays, routines and habits change from normal day to day life. It is not uncommon for people to partake in, for example; Liqueur coffees, Mamosas (A champagne, juice & fresh fruit beverage), Bloody Mary & Caesar cocktails, as well as the regular choices of Ales, Ciders, Frozen Cocktails, etc., to have with their morning meals, whilst on holidays. Secondly, because of the recent economic downturn in the hospitality industry with most pubs and restaurants, we are hoping to compete in Chemainus' breakfast service segment. The only recent increase in this industry, is in fact the breakfast segment, which can be backed up with an article I am attaching, from The Financial Post from March 1,2011. Another question has been posed, "Why we don't just use our food primary License in our Hotel Dining Room?"
Horseshoe Bay Inn - Liquor Licence Amendment Page 17 of 65 Horseshoe Bay Inn - Liquor Licence Amendme...
My explanation for that is again, for several reasons. We have, for over a decade, utilized that space for banquets, private functions, seasonal parties, private business conferences & tour bus bookings. Not having it open on a day to day basis, makes it possible far us to utilize the space specifically for those bookings, and leaving it unoccupied between functions, allows the prep time for decorating, customized seating requests, general room layout and overall set up for each type of reservation. Secondly, unlike our Pub & Liquor Store, we have never invested in any kind of a till, or register for the room, as all functions are generally invoiced. As it is generally known, for a food establishment nowadays, a "machine" of that kind is necessary for transactions & orders placed, to be able to record sales & to communicate with the kitchen department. We, as a business, are trying to improve our sales & expand on what we can offer the public, without the financial burden of having to invest in extra equipment, space & labour costs. That is why, to us, it makes more sense in utilizing the established location of our Pub, to offer an earlier opening time & menu expansion. Once again, I bring up the subject of being able to compete with other businesses in Chemainus. Currently, the clubhouse & lounge of The Mt. Brenton Golf Course, behind us, is open at 7am for breakfast and has a liquor license start of 10am. We would like the opportunity to increase our availability to the potential morning customers, not only for visitors in the hotels, but to the community of Chemainus also. We, like all small town businesses, rely heavily on our local population to keep afloat in non-tourist periods of the year and I believe our earlier hours of operation would be considered beneficial to, and by, our local residents. Thank you for your time and consideration, for our change in hours application.
Sincerely,
'Jennifer Coyle Pub & Hotel Manager. The Horseshoe Bay Inn Chemainus, B.C.
Horseshoe Bay Inn - Liquor Licence Amendment Page 18 of 65 Horseshoe Bay Inn - Liquor Licence Amendme...
Breakfast franchises find new appetite as market expands By Derek Sankey, Financial Post, Mar 1, 2011
Generations of children have been told breakfast is the omelette, for example. most important meal of the day - apparently Canadians are now taking that message to heart. While the "Canadians love breakfast and they're really starting to traditional full-serve dinner restaurant chains generally enjoy that space," says Gareth Parry, president and chief suffered modest declines in business during the recent executive of CanFranGlobal Consultants Inc. While he economic downturn, breakfast chains report improved notes menus are getting ever more creative as competition traffic and they are taking full advantage of a renewed heats up, he says these restaurants are often packed to the appetite for the all-day breakfast. rafters on weekends but must fight for business on weekdays. Until now, the sit-down, allday breakfast segment of the franchise market in Canada, unlike the highly saturated "You wish your restaurant was twice as big as it is on and competitive dinner segment, littered with well- Saturday and Sunday and half as big on Monday through established brands, has had relatively few dominant Friday," Mr. Moffitt says. "You've got to make hay while national players. the sun shines."
So far, there has been a handful of breakfast-themed Sunny Street Cafee offsets the decline in weekday traffic franchise operators -Eggsmart and Cora, for example -as by engaging community groups and associations to host well as many independent and regional restaurants. semi-private breakfast or lunch meetings and has Recently, though, some franchisors are expanding rapidly expanded into catering. It also chooses locations near across the country and new entrants from the United large institutions, such as hospitals or colleges and public States are eyeing the Canadian market. transit, instead of quiet suburban settings.
"The segment is not saturated or as well-defined -more One advantage of being an all-day breakfast restaurant is opportunity for us -with less competition," says Scott the ability to lure qualified franchisees because of the Moffitt, president of Columbus, Ohiobased Sunny Street relatively normal business hours, compared with the split- Cafe, which is plotting its foray into the Canadian market. shift, late-night dinner restaurant business. Typically, "We're early in the curve. We're all looking for our spot breakfast restaurants are open between 6: 00 a.m. and 3: in the market." 00 p.m.
While there are several big franchise companies, such as John Hellweg and Allison Kadambi decided to buy into Smitty's, Denny's, Ricky's, Blimpy's, there is nowhere Cora, establishing the chain's first Edmonton location near the saturation seen south of the border or about 18 months ago. Three more have opened in that city specialization in breakfast menus. However, conditions in the past four months under single-unit franchise appear ripe for U.S. companies to expand in Canada. agreements. Flexibility of schedules was second only to the brand when it came to buying into Cora. "Our move into Canada was driven by a softening in the U.S. economy and then just a cold, hard look at the "When you compare that to any other restaurant option - numbers," Mr. Moffitt says. "The Canadian economy has where you don't have to worry 24 hours a day -and you weathered this economic downturn better than the U.S. can put in your nine, 10, 11 hours a day and be done," economy." says Mr. Hellweg, who now has a young daughter with Ms. Kadambi. "It sold us, for sure, with wanting a family Sunny Street Cafe£ will launch its Canadian expansion and now being part of a family, it gives us that time to via Western Canada with its first location set to open in spend those few hours in the day with the family." April in Edmonton. It plans to open 40 locations across Canada in three years. "We think we're doing this at Mr. Mueller says Cora's narrow focus on breakfast items exactly the right time," he says. continues to be one of its strengths as it rolls out in British Columbia and Saskatchewan -the only two Cora, the family-owned private company that began in markets it currently does not have a presence in. Montreal 23 years ago and is now a staple of the breakfast landscape across Canada, is planning a significant "The breakfast component [of the restaurant business] is expansion, with about 20 new stores opening this year, about the only component that has grown in the past says Rainer Mueller, vice-president of franchise couple of years," Mr. Mueller says. "We're pretty thrilled development for Cora. to be part of a segment that people are paying more attention to." Increased competition also brings more specialization to stand out in the market: Cora is known for its wide range of crepes and fresh fruit, while Sunny Street touts locally sourced produce, stuffed French toast and a five-sided
Horseshoe Bay Inn - Liquor Licence Amendment Page 19 of 65 Page 20 of 65 ... Aventurine Stones - Waterwheel Park
MUNICIPALITY of Report cowichan
Date August 31, 2011 File: 0250-20/MUR
To Mayor and Council From Ernie Mansueti, Director of Parks Recreation Endorsed by /W!h^
Subject Festival of Murals - Emily Carr #2 Mural Stones
Purpose
To determine whether the stones installed in front of the Emily Carr mural/structure within the Waterwheel parking lot in Chemainus should stay, be relocated or removed.
Background
Photos are attached of the 4 stones that were placed in front of the Emily Carr mural/structure within the Waterwheel parking lot in Chemainus. The stones were placed to provide beautification, for protection of the Emily Carr mural/structure and to deter vehicle parking in front of the mural.
The Emily Carr mural/structure project was coordinated through the Festival of Murals Society and had approvals from Municipal Council to proceed. However, no approval was given from the District to place stones in the parking lot.
Discussion
The placement and location of the stones are viewed by the District as a risk to vehicle traffic.
Initial drawings provided to the District by the Mural Society showed landscaping on either side of the structure. However, the stones were placed in front of the murals without the knowledge of the Festival of Murals Society or the District. The stones were donated by Hillside Stone and Gravel and Dr. Karl Schutz made an independent decision to install the stones at their current location.
The stones encroach on the adjacent parking stalls and two separate incidents have been reported where vehicles have brushed up against the stones.
The installation of the stones resulted in cutting the asphalt and digging without a BC One Call to ensure utilities were not underground.
Costs will be incurred for relocating or removing the stones. During an on-site meeting the Festival of Murals Society were asked to provide possible solutions.
The attached article has increased the risk to the District for potential claims.
Options
1. Remove the stones, repair the asphalt and cross hatch the area in front of the mural to designate a no parking area.
emAug30_11 rtb Emily Carr #2 Mural Stones.doc
7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.ca
Aventurine Stones - Waterwheel Park Page 21 of 65 ... Aventurine Stones - Waterwheel Park
__ Page 2
2. Remove the stones at the existing location and repair the asphalt. Relocate the two shorter ones closer to the structure and put the two taller ones on either side and then cross hatch the area in front of the two shorter ones to designate a no parking area.
3. Do not remove the stones and make adjacent stalls smaller for motorbike and/or micro cars.
Recommendation
Remove the stones at the existing location and repair the asphalt. Relocate the two shorter ones closer to the structure and put the two taller ones on either side and then cross hatch the area in front of the two shorter ones to designate a no parking area. Design to be approved by the District of North Cowichan with costs, permits and appropriate safety approvals to be undertaken by the Festival of Murals Society.
Attachments
7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca
Aventurine Stones - Waterwheel Park Page 22 of 65 ... Aventurine Stones - Waterwheel Park
Aventurine Stones - Waterwheel Park Page 23 of 65 ... Aventurine Stones - Waterwheel Park
22 Iminrr SF.PTF.MKERMlll Rocky road could be ahead for controversial mural exhibit stones
By Warren Gouldlng "Karl did that as an individual." Of The Courier Andrews says. CHEMAINUS - K;irl Scttutz ia "He did it onhisov/n and time wa.sof defending ihe placing of Four stones in the essence, it .seems." front of (he Emily Carr >!2 mural in VViilunii the blessing of the Festival of Chen minus. Murals or the Municipality of North Tlie four rocks went in just prior lo ttic Cowichaa, Sehutz says be acted quickly unveiling ofthenewest Festival of MuruU' when ilic opportunity to accept a donation exhibit that includes u replica of a iradi- of rock and labour liom Hillside Stone and tumiil longhoasc. topped by a .Skidc^aie Gardens arose. Eagte carved by Curvy Newman. "Oflginaily we wanted a landscaped Since then, there have been concents and parking restricted space wiili bushes, about ihe safely aspen and reports thai ui benches and large rocks in front ol the least iwo vehicles have collided with the mur.il." Schuiz told North Cowichan large Aventurine racks.They nre located council in August. Karl Stfiutz g the lurge nicks would cost about ..'..I'lin, a few Icci in front of the longhoiue,intht! "As lime progressed there wjls hack Wtferwhed 1'ark parking, lot. and forth lalk with the (Business Bellamy wanted the rocks removed. Me resolve this with ihe Municipality." "U appears, thai if some people drive trtiprovemeni Association) representa asked for an audience with North Mayor Tom Walker says (here are inia these boulders (and] I don't under tive, tht Municipaliiy and the Commu Cowichan council to defend Ins actions concerns about the rocks among some Mait stand why. if people drive into ;i boulder nities In Bltmm ivpresentat ive as well as .ind prevent the removal. members and agrees a meeting will help that is clearly visihle. they might also drive quotations fmmUmilscapers. The result ".Since our vice-president and dear the air. into parked ears or Ihe light standard or a was landscaping on the side of and president in yood cooperation with ihe Meanwhile.SclitHz is frustrated with Euib,"Schutzsaid, behind the sculpture hut mulling in terms municipality were looking for a joint ihe situation. "We should prosecute those who of (he front area for restricting parking solution to move the. stone, which I did not "Since this mural needs its sacred damage our rucks, nut hold us responsi and protecting the First Nations blessed agree with. my passion for w hat's be.si for space in front to protect its integrity and ble/1 ~ spuce." the project go! the best of me and I since we have no money, removing them Exactly who Ihe "us" is seems to he a Since the April installation of the requested to plead with Mayor and council should not he an option." moving target. exhibit and (he stones, there have been not to remove the stones on rny own Moving the SUXIBS would cost approx- Turn Andrews, president of the questions nboui the wisdom ofplaning an behalf.'1 iniiile!yS2.'HX). Schuiz estimates. Festival ofMornls Society, says his organ obstacle in a public parking lot. Andrews says the Festival of Murals "I think it is iirfally ridiculous, i>h>cene ization had nothing in do with the instal Schuiz says he believes Andrews and Society hflS a meeting scheduled with and unacceptable to move those valuable lation ol I lie rock. Fcsii val of Murals vice-president Shannon North Cowichan and hopes "we can stones because some idiots can't drive." 49th Parallel Ladysmith Junction Bottle GROCERY Mill"- 1 m-iillt Uvoril i\ Oftrratfil nl I rttn*rnlrnl FULL Qiemainus, Ladysniith, Cedar & Duncan Are You Ready For The Big Day? REFUND 20<
GREAT ACCEPTING TV, Computers, Printers, Fax Machines 1 Eh. BACK TO SCHOOL Home Audio 4 Video Syitcms, SPECIALS FOR THE Telephone* & Cell Phonet, Small Appliance! (Countcrtop microwaves, WHOLE MONTH OF pod toffee makers, etc Household latteries SEPTEMBER! Household Pnlnli
Milk Containers 149 Oyst*r Bay Drlv*
Beer Cans Don't Forget Beer Botflies Your Lunch! IOC
J OPEN UAIIV I A,M. - 9 P.M. Ctonuhnw 2*13 Oih Strrrl www.the49th.com 250-245-7376
(250) 246-3S51 "Thai's Where It's At!" Open Man. - Sal. 9am - 5pm / Sun. 10am - 4pm
Aventurine Stones - Waterwheel Park Page 24 of 65 South End Sewer Inclusion - 5934 Indian Ro...
MUNICIPALITY of A/OAT/7 Report COWICHAN
Date September 1,2011 File: 5355-30
To Council From John P. MacKay, Director of Engineering Operations Endorsed by frfi-r^
Subject South End Sewer Inclusion - 5934 Indian Road
Issue
Bryan and Tanya Bass have requested connection to the sewer system for their home at 5934 Indian Road.
Recommendation
That Council include 5934 Indian Road within the South End sewer system subject to:
1. execution of a sewer agreement; 2. payment of the equivalent to the South End sewer development cost charge of $2239; 3. payment of the sewer connection fee of $3268.75; and 4. obtaining a plumbing permit to complete the onsite connection and disconnection and decommission of the existing septic tank.
jpmsepl.i lrrp Sewer lnclusion.5934 Indian RoacLBass
7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.ca
South End Sewer Inclusion - 5934 Indian Road Page 25 of 65 Page 26 of 65 Vancouver Island Regional Library - 75th A...
CENTRAL SERVICES VANCOUVER ISLAND Box 3333 I 6250 Hammond Bay Road REGIONAL LIBRARY Nanaimo, BC Canada V9R 5N3 Tel: 250.758.4697 Fax: 250.7S8.2482 Email: [email protected] Web; www.virl.bc.ca
August 25, 2011
His Worship Tom Walker and Council District of North Cowichan AUG 3 0 2011 Box 278 Duncan, BC V9L 3X4 DISTRICT OF .NORTH COWICHAN Dear Mayor Walker and Council
In September, Vancouver Island Regional Library is celebrating its 75th Anniversary and commemorating the pioneering efforts and perseverance it took to establish a library cooperative during the Depression era.
In 1936, 15 representatives from towns in Central Vancouver Island attended a meeting at Nanaimo's Malaspina Hotel to discuss a library system for the region, and they received a $6,500 grani from the Andrew Carnegie Corporation of New York. Hundreds of residents, societies and associations had to be convinced of the need for libraries, and voters had to determine in a plebiscite to fund libraries through a library tax to provide the best books, for the most people, at the least cost.
Soon after, provincial Cabinet passed an Order to create Vancouver Island Union Library to serve 21,000 people in five municipalities and 3 2 rural school districts between Mill Bay and Campbell River, and the communities of Cowichan Lake and Port Alberni. The Headquarters building was located in Nanaimo in a basement on the corner of Wallace and Fraser Streets. Service was provided through a few library branches, deposit stations and road-side stops of the library van.
Vancouver Island Union Library started with 12,648 books that circulated 56,000 times to 6,100 customers in its first year of operation. Over time, this small regional system changed its nane to Vancouver Island Regional Library and has grown into the fourth largest library system in British Columbia-the 13th largest in Canada -serving a vast geographic region that covers Vancouver Island from north of Victoria all the way to Haida Gwaii and Bella Coola on the central mainland coast.
Today, Vancouver Island Regional Library stocks over 1.1 million items that are circulated more than 5,100,000 times to over 163,000 customers. In addition to traditional books, we offer many online services and e-resources through 38 branch libraries and our virtual branch (www.virl.bc.cai.
We are proud of our regional library system and appreciate the continued support we receive from your municipality.
Sincerely
/f
Rosemary Bonanno, BA, MLS Executive Director Vancouver Island Regional Library
End
■
■
■
Vancouver Island Regional Library - 75th Anniversary Page 27 of 65 Vancouver Island Regional Library - 75th A...
r\ Vancouver Island ~ Regnal Library
Special 75th Anniversary Issui
JVAHCCBYnifSlAM) REGIONAL UBRABV Celebrating 75 years of library service By Rosemary Bonanno, Executive Director
From humble beginnings with 12,648 books and six and 32 rural school districts between September is 75th Anniversary branches in the central Island region to a system with Mill Bay and Campbell River, and the Month at Vancouver Island Regional some 1.1 million items and 38 branches - that's the story of communities of Cowichan Lake and Library, and we thought you might Vancouver Island Regional Library, which celebrates its 75th Port Alberni, serving 21,000 people. The be interested in finding out some anniversary of service this year. library headquarters were located in Nanaimo in a basement on the corner of Wallace and Fraser Streets. history about our regional system Its history is inextricably linked to a small grant from the and the pioneering efforts and Andrew Carnegie Corporation of New York that provided Service was provided through library branches, deposi perseverance it took to establish a the seed money for a small Isolated system to grow into stations, and road-side stops of the library van. In 1945 the fourth largest library system in British Columbia today, book deliveries occurred once every eight weeks becaus> library cooperative to provide the serving a vast geographical region that covers Vancouver gas and tires were in short supply during the war years. best books, for the most people, at Island from north of Victoria all the way to Haida Gwaii and the least cost. The first library board optimistically envisioned a systen Bella Coola on the central mainland coast. that would grow steadily in size as more municipalities am Library memories While victoria and Vancouver had enjoyed a school districts would join; sadly, this was no municipal library system since the late 1800s, the case. Over time others joined, the systen 1936-VancouverIsland Union Library only 30 percent of BC's urban population had changed its name to Vancouver Island Re The public opens: budget $8,213; 12,648 books access to libraries, mostly through schools, gional Library, and grew into the 13th larges circulated 56,000 times to 6,100 supportive businesses, or through shelves of library is a library system in Canada. customers. donated books managed by volunteers. In rural great equaliser. The modest beginnings in 1936 were accom 1942 - One Board meeting a year due areas only five percent of the population had plished under challenging circumstance to scarcity of gas and tires. access to library books. ^^~^^~ and on a shoestring budget as it was thi 1950 - Library tax is 65c per capita. During the early 1930s, a $ 100,000 grant from the Carnegie depth of the Depression era. Dr. Helen G. Stewart has lorn Corporation provided funds fora pilot project in the Fraser been recognized as a driving force in the development o 1961 -25ltl anniversary: 105,641 items Valley that required cooperation from local governments regional libraries, but many local citizens deserve equal rec circulated 698,797 times. of Independent towns and rural districts, as well as school ognition and thanks for their pioneering efforts and perse
1963 - Paperbacks introduced. boards to form a single regional library system financed on verance. 1996 - VIRL website launched. a cooperative, tax-funded basis by these local governing bodies. It was the first regional library system of its kind in Future of the library 2001 - Online catalogue replaces the world. Times have changed, and people frequently wonder wha microfiche. This cooperative model provided ready access to a steady the future holds for libraries. Their underlying questiot 2011 - 38 branch locations and an supply of good books and was enthusiastically received seems to be: "eBcoks are huge and the Internet is when eBranch: budget $17,240,827; 1.1 by residents of the region. It was decided to try a similar people go to find information. Why do we need libraries? million+ items circulated 5,131,500 system in the Okanagan and Vancouver Island regions, and The answer comes in three parts: Libraries are very mud times to 163,153 customers. a $15,000 Carnegie grant was received to establish two a part of the digital age. Libraries bring technology t( more regional libraries. Vancouver Island, unfortunately, everyone. Traditional library materials, services am Branches & year established only received $6,500 of this seed money. programs are alive and well. Bella Coola-1981 In April 1936,15 people from the central Island region met The role of the library certainly has changed as a result o Bowser-2008 at Nanaimo's Maiaspina Hotel to discuss a library system. technology. The quiet buildings once devoted solely t< Campbell River- 1936* The meeting was called by Dr. Helen Gordon Stewart, reading and research and supervised by librarians whc Chemainus-1949 Director of the Carnegie Foundation Library Demonstration shushed customers into compliant silence now are bus; Comox-1937* Project in BC, and attended by representatives from Port gathering places and community hubs that are becoming Cortes Island-1998* Alberni, Comox, Royston, Parksville, Wellington, Qualicum, more important than ever before. Courtenay -1936 Ladysmith, Courtenay, Sandwick (near Courtenay}, Cobble Regional libraries are becoming economic developmen Cowichan-1947 Hill, and Nanaimo. engines that attract companies looking to relocate.They art Cowichan Lake -1937 Before a regional library system could be established, educational institutions, contributing to the success of stu Cumberland- 1947 hundreds of residents, societies and associations had to dents of all ages. And they offer support of lifelong learninc Gabriola Island -1999* be convinced that a library system would provide the best by giving everyone equal access to computers, technolog; Gold River-1967 books, for the most people, at the least cost. Voters, in a and other online resources. Hornby Island-1987* plebiscite, would determine if they were willing to approve It's not just the so-called intellectuals who grasp anc Ladysmith-1937 a governance structure and library tax. understand this powerful sentiment. Masset-1983 Nanaimo-1936 A library is born Libraries rock Harbourfront-1997 The initial plebiscite on Vancouver Island failed to pass "When you are growing up, there are two institutiona Wellington-1979 because people were not yet convinced of the need places that affect you most powerfully," says Keith Richards Parksville-1937 for libraries or a library tax, for that matter. But a core of guitarist for the Rolling Stones, in his recent memoir Life Port Alberni- 1936 municipalities and school boards continued to negotiate "The church, which belongs to God, and the public library Port Alice-1972 during 1936, and another plebiscite was conducted and which belongs to you. The public library is a great equaliser Port Clements-1983 passed with 1,983 voters in favour and 983 opposed. Incidentally, at Vancouver Island Regional Library you car Port Hardy-1972 Shortly after, the provincial Cabinet passed an order to check out a copy of Richards' memoir in three forms: book Port McNeill- 1972 create a regional library, and Vancouver Island Union audio book on CD, or downloadable to your computer o Port Renfrew -1964* Library was born. It brought together five municipalities personal MP3 player. Quadra Island -1988* Qualicum Beach -1937 Queen Charlotte-1983 Sandspit-1987* Sayward-1971 Sidney/North Saanich -1966 Sointula-1990 Sooke-1963 South Cowichan -1989 (formerly Shawnigan Lake, 1946) Tahsis-1976 Tofino-1968 Ucluelet-1971 Union Bay-1949 Woss-1984
Vancouver Island Regional Library - 75th Anniversary Page 28 of 65 Vancouver Island Regional Library - 75th A...
75 Years of good reads @ VIRL Future of our branches As part of our anniversary we have assembled a list New @ Your Library We are planning to upgrade some of our aging fa of favourite books from the past 75 years. All of them cilities. In 2010, following a facilities master planning are in the VIRL catalogue, and many have been made Kobo eReaders process, ViRL's Board of Trustees approved a set of into movies that can be borrowed from our DVD recommendations and established a minimum size collection,* some titles are in eBook or audiobook for future branches to bring them more in line with formats. A list of 75 favourite children's stories Is on the average BC library standards. Plans for some of our website. Happy readings! our branches are as follows.
SMALL/RURAL BRANCHES 1936 - Gone with the Wind, Margaret Mitchell 1937 - TheHobbit, J. R. R. Tolkien Bella Coola - a new location is under consideration. 1938 -Rebecca, Daphne Du Maurier Chemainus - the Town of Chemainus is 1939 - The Grapes of Wrath, John Steinbeck Kindergarten Kits investigating potential future sites. 1940 - The Last Tycoon, F. Scott Fitzgerald Cowlchan Lake - the Town of Lake Cowichan and 1941 - For Whom the Bell Tolls, Ernest Hemingway the Cowichan Valley Regional District are providing 1942 - Book of Small, Emily Carr land and facilitating financing fora new, expanded 1943 - A Tree Grows in Brooklyn, Betty Smith IO my library! branch. 1944 - The Razor's Edge, Somerset Maugham 1945 - Forever Amber, Kathleen Winsor Libraries are full of stories that convey, far more elo Cortes Island - a new location is being investigated. 1946 - All the King's Men, Robert Penn Warner quently than statistics ever could, very powerful mo Cumberland - the branch is slated to move to a 1947 - Who Has Seen the Wind, W.O. Mitchell ments when the library makes a crucial difference in new location. 1948 - Nineteen Eighty-Four, George Orwell a person's life. Here are some examples. Gabriola Island - negotiations are underway to 1949 - Death ofa Salesman, Arthur Miller expand the branch. 1950 - Pebble in the Sky, Isaac Asimov September 27,1997, was my first time ever to enter Quadra Island - plans are proceeding to move 1951 - Catcher in the Rye, J. D. Salinger a Library. To me everything was amazing, you can the branch from Heriot Bay to the Cove Centre at 1952 - People of the Deer, Farley Mowat take a book and read it for free as long as you return Quathiaski Cove. 1953 - Casino Royale, Ian Fleming on time. I mean where I am from you put the money 1954 - Lordofthe Flies, William Golding on the table then you may take the book home with Port Alice - lighting and HVAC are being upgraded. 1955 - Lolita, Vladimir Nabokov you. The public library has made me a better person URBAN BRANCHES 1956 - Eloise, Kay Thompson today. So thank you all Librarians for your help. 1957 - Justine, Lawrence Durreil Gbarnjan Ngenda, Chemainus branch Campbell River - lighting Is slated to be upgraded. 1958 - Dr.Zhivago, Boris Pasternak Nanaimo North - a new branch is contemplated for 1959 - The Apprenticeship ofDuddyKravitz, North Nanaimo at 6250 Hammond Bay Road. The Mordecai Richler In the comfort of my own home, I can order books busy Wellington branch will continue to operate in I960-Luck of Ginger Coffey, Brian Moore and music online.The order arrives quickly or trickles Its present location. 1961 - Catch-22, Joseph Heller in over months, depending on their popularity in Sidney - staff is investigating ways to modernize 1962 - The Golden Notebook, Doris May Lessing other branches. Every library day is like a present the existing branch facility. 1963 - Never Cry Wolf, Farley Mowat day. The library has definitely impacted my world Sooke-theTown of Sookeis interested in pursuing 1964 - The Spy Who Came in from the Cold, and how I see myself in It. I never stop appreciating a new location. John LeCarre this free and ready access to the world wide world 1965 - The Source, James Michener through my books, magazines, music and videos. 1966 - Beautiful Losers, Leonard Cohen Patricia Jones, Queen Charlotte City branch 1967 - The Outsiders, S. E. Hinton 1968 - 2001: A Space Odyssey, Arthur C. Clarke Pick up your 1969 - The Edible Woman, Margaret Atwood The atmosphere of the library is a unique 1970 - Fifth Business, Robertson Davies 75 Years mix of anticipation, quietness, freedom, and 1971 - The Exorcist, William Peter Blatty thoughtfulness. ...When asked why I like living In 1972 - Day of the Jackal, Frederick Forsyth Celebration Courtenay, one of my initial responses is always, "A 1973 - Jonathan Livingston Seagull, Richard Bach great library." Pin 1974 - The Diviners, Margaret Laurence 1975 - Ragtime, E. L Doctorow Andrea Burch, Courtenay branch donation suggested 1976 - Lady Oracle, Margaret Atwood 1977 - The Thorn Birds, Colleen McCullough Show your support for 1978 - The World According to Garp, John Irving Since our father was transferred so often I had learnt Vancouver Island Regional Library 1979 - Sophie's Choice, William Stryon to become a very quiet shadow... the library became 1980 - The Bourne Identity, Robert Ludlum my safe zone, friendly supervised territory. I didn't www.virl.bc.ca->Support Your Library 1981 - The Rebel Angels, Robertson Davies have to worry about kids bothering me because 1982 - Monsignor Quixote, Graham Greene most bullies wouldn't go to the library and, if they Strong Libraries ■ Strong Communities 1983 - Shame, Salman Rushdie did, the librarian kept them in check. 1984-77je Talisman, Stephen King and Peter Straub Throughout elementary school I was considered 1985 - Ender's Game, Orson Scott Card stupid and, by grade five, a doctor was called in to Support your library 1986 - The Prince of Tides, Pat Conroy evaluate me; he said I would never be able to read a Every day Vancouver Island Regional Library helps 1987 - Beloved, Tony Morrison book cover to cover and my English comprehension people change their lives, dream their dreams, fulfill 1988 - A Brief History of Time, Stephen Hawking was nonexistent. their hopes, and achieve their goals. Our doors are 1989 - The Satanic Verses, Salman Rushdie When I was 14, living in Cumberland, my parents open to everyone! 1990 - Jurassic Park, Michael Crichton and I were called into an extreme meeting with all Library supporters make a difference in our 1991 - Outlander, Diana Gabaldon my teachers. We were told I would never be able to communities by helping to build a strong library that 1992 - The English Patient, Michael Ondaatje pass my courses because my marks were so poor. I supports literacy, lifelong learning and recreation for 1993 - The Stone Diaries, Carol Shields became enraged, left the school, and found myself people of all ages, backgrounds and passions. Share 1994 - Midnight in the Garden of Good and Evil, back at my safe haven the library hiding under one your love of reading, discovery, and inspiration with John Berendt of the back tables. Instead of asking me to get out others by considering a donation, gift or bequest to 1995 - A Fine Balance, Rohinton Mistry from under the table, the librarian found a book and your local library. 1996 - The Cure for Death by Lightning, began to read it aloud. That day she read herself Gail Anderson-Dargatz into my heart because next thing I knew I told her Here are some examples of how your financial 1997 - Harry Potter and the Philosopher's Stone, everything the teachers and doctor had said. The donation can help: J.K. Rowling librarian told me very seriously that everyone was $ 30 buys 1 hardcover book or 2 softcovers 1998- The PoisonwoodBible, Barbara Kingsolver wrong; if I could learn a little, I could learn more, and $ 50 buys 3 picture books for children 1999 - Girl with a Pearl Earring, Tracy Chevalier she would help me. That is exactly what she did and, 2000 - The Blind Assassin, Margaret Atwood that summer, I received my very first certificate of $ 200 buys a Literacy Kit for children os-20 items) 2001 - The Life of Pi, Yann Martel reading achievement from my librarian, Ellen Wise. $ 250 buys a Book Club set (12 books) 2002 - The Curious Incident of the Dog in the (Ellen retired In 2006.) $ 350 buys 10 Large Print books Nighttime, Mark Haddon Libraries started a thirst inside me that I know will 2003 - The Da Vinci Code, Dan Brown $ 1,800 buys a large screen tv and stand never be quenched and that can never be taken 2004 - The Kite Runner, Khaled Hosseini away. 2005 -Saturday, Ian McEwan Your donation to Vancouver Island Regional Library 2006 - Three Cups of Tea, Greg Mortenson and David Virginia Cook, Union Bay branch can make the difference between a good and a great Oliver Relin public library system. Ask a Librarian 2007 - The Book ofNegroes, Lawrence H ill 2008 - Through Black Spruce, Joseph Boyden For free information on books, movies, 2009 - Girl with the Dragon Tatoo, Stleg Larsson homework help and more 2010 - Room, Emma Donoghue [email protected] or call toll free 1.877.415.VIRL (8475) facebook
Vancouver Island Regional Library - 75th Anniversary Page 29 of 65 Page 30 of 65 Minutes - Aug 8
MUNICIPALITY of North COWICHAN Minutes
Meeting Administration and Finance Committee
Date Monday, August 8, 2011
Time 2:00 p.m.
Place Municipal Hall, Large Committee Room
Members Present Mayor T. Walker, Chair; Councillors D. Haywood and G. Seymour (comprising a quorum)
Also Present Councillor J. Koury (at 2:45 p.m.); D. Devana, Chief Administrative Officer; M. Frame, Director of Finance; C. McLuckie, Information Services Manager; and W. Wiebe, Deputy Treasurer.
Agenda The Committee approved the agenda, as circulated.
Minutes The Committee adopted its July 18, 2011 minutes.
Business:
Audio/Video Mr. McLuckie reviewed his April 26, 2011 report regarding audio and video Equipment – equipment in the Council Chambers. He presented the following 3 options: Council Chambers a) a permanent workstation and plasma TV’s for Council Chambers; b) replace current wireless audio system with a wired system; and c) a separate Wi-Fi access and Wi-Fi routers in Council Chambers and the large committee room.
Recommended Resolution: that Council direct staff to include $40,450 in the 2012 Information Services capital budget for upgrades to audio and video equipment in the Council Chambers and Wi-Fi access in the Council Chambers and the large committee room.
Wharves Recommendation: that the Committee receive and file the wharves income reports for April and May and the wharves revenue and expenditures statement to June 30, 2011.
2012 Financial Plan Recommended Resolution: that Council approve staff’s proposed schedule Schedule to adopt the 2012 – 2016 Financial Plan, as amended to change the suggested adoption date to May 4, 2012; and further, that in revising the estimate of expenditures for 2012, staff add only increases North Cowichan is obligated by contract to pay and any new expenditures requested by Council.
Island Corridor Recommended Resolution: that Council direct staff to draft a bylaw to amend Foundation the Permissive Tax Exemption Bylaw No. 3351 to exempt Island Corridor Foundation’s property taxes for an additional 8 years.
Warrant Report – Recommendation; that the Committee receive and file the July, 2011 Cheque July, 2011 Listing.
Page 1 of 2
Minutes - Aug 8 Page 31 of 65 Minutes - Aug 8
August 8, 2011 Administration and Finance Committee Minutes
Closed Session The Committee closed the meeting to the public at 2:55 p.m. to consider a matter under section 90(1)(c) of the Community Charter , and rose without reporting at 3:10 p.m.
Adjournment The meeting ended at 3:11 p.m.
Next Meeting The next meeting will be held on September 12, 2011.
Certified correct
Recording Secretary Committee Chair
Page 2 of 2
Minutes - Aug 8 Page 32 of 65 Minutes - Aug 15
MUNICIPALITY of North COWICHAN Minutes
Meeting Joint Utilities Board File: 0550-20 JUB
Date Monday, August 15, 2011
Time 1:00 p.m.
Place North Cowichan Municipal Hall – Large Committee Room
Members Present North Cowichan: Councillors Al Siebring and Dave Haywood City of Duncan: Councillors Tom Duncan and Joe Thorne
Also Present North Cowichan: Mayor Tom Walker; Dave Devana, Chief Administrative Officer; John MacKay, Director of Engineering and Operations; and Clay Reitsma, Assistant Munici pal Engineer. City of Duncan: Mayor Phil Kent; Councillor Paul Fletcher; Tom Ireland, Chief Administrative Officer ; and Peter de Verteuil, Director of Finance. Cowichan Valley Regional District: Dave Leitch, Manager, Water Management.
Election of C hair The Board elected Councillor Dave Haywood as Chair.
Agenda The Board approved the agenda, as circulated.
Minutes The Board adopted the minutes of the meeting held on November 10, 2010.
Closed Session The Board closed the meeting to the public at 1:05 p.m. to consider matters under sections 90(1)(e) and (k) of the Community Charter.
Rise and Report The Board rose without reporting at 2:15 p.m., and resolved back into its open meeting.
New Business
Capacity Units The Board began a discussion on capacity units and deferred this matter to the next meeting.
Adjournment The meeting ended at 2:20 p.m.
Next Meeting The next meeting will be held at the call of the Chair.
Certified correct
Recording Secretary Chair or presiding member
Minutes - Aug 15 Page 33 of 65 Page 34 of 65 Minutes - Aug 15
MUNICIPALITY of North Minutes COWICHAN
Meeting Police Services Committee
Date Monday, August 15, 2011
Time 4:00 p.m.
Place Municipal Hall - Large Committee Room
Members Present Councillor Ruth Hartmann, Chair Councillor Garrett Elliott Councillor Al Siebring
Also Present Mayor Tom Walker Councillor George Seymour Dave Devana, Chief Administrative Officer Rob Clark, Bylaw Enforcement Officer Insp. Kevin Hewco, OIC S/Sgt. Jack MacNeill
Agenda
Approve Committee It was moved, seconded and carried, that the Committee approve Agenda the agenda, as circulated.
Minutes
Adopt Committee It was moved, seconded and carried, that the Committee adopt its Minutes May 9, 2011 meeting minutes.
Delegation
Warmland House, Anne Hodge, Executive Director, spoke on behalf of Canada Lewis Street Mortgage and Housing Association (CMHA) about Warmland House on Lewis Street, Duncan. Also representing CMHA were Howard Goodridge, Interim President, and Charlie Shaal.
The Committee heard from Fran Stirling and discussed her June 29, 2011 email, regarding residents’ safety and alleged illegal activities in the Warmland House vicinity, which was of great concern to the new Warmland House Directors.
Page 1 of 3
Minutes - Aug 15 Page 35 of 65 Minutes - Aug 15
August 15, 2011 Police Services Committee Minutes
The Committee was advised that Warmland House has been reorganized and a new management team is in place, which recognizes that changes need to be made in the ways that Warmland House is operated. Miss Hodge said that they are preparing to partner with the RCMP and Vancouver Island Health Authority. She also said that they are looking into a Good Neighbour Agreement and a Memorandum of Understanding with the RCMP.
The Committee requested that a review be done in 6 months on the effectiveness of the Warmland House’s policies.
Business
Medicinal Marijuana Mayor Walker spoke about the 2011 Federation of Canadian Licences Municipalities' emergency resolution regarding licenses issued under Health Canada's Medical Marijuana Access Regulations, and the need for applicants to obtain a municipal licence or permit to ensure compliance with municipal bylaws, and electrical, fire, health, safety and building regulations.
The Committee also reviewed the July 25, 2011 response from the Minister of Health advising of upcoming improvements to the Marijuana Medical Access Regulation to reduce the risk of abuse of the program, and keep children and communities safe.
Recommendation: The Committee recommended that the Mayor write back to the Minister of Health requesting an amendment to the Privacy Act to allow disclosure of medical marijuana licence property location information to local governments and the RCMP.
Major Crime The Committee reviewed the June 20, 2011 response from the Investigation Costs Solicitor General to the Mayor's May 9, 2011 letter regarding costs incurred by local governments for major crime investigations.
Recommendation: The Committee recommended that the Mayor write to the Solicitor General requesting specifications as to what is considered to be extraordinary cases that the Province will fund or assist in funding of major crime investigations.
It also suggested that the Mayor advise the Solicitor General that the Municipality is presently exploring a number of options for a solution to costs associated with major crime investigations.
Adjournment
5:30 p.m. It was moved, seconded and carried, that the meeting be adjourned.
Page 2 of 3
Minutes - Aug 15 Page 36 of 65 Minutes - Aug 15
August 15, 2011 Police Services Committee Minutes
Minutes certified correct
Recording Secretary Committee Chair
Page 3 of 3
Minutes - Aug 15 Page 37 of 65 Page 38 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
Minutes of the Regular meeting of the Board of the Cowichan Valley Regional District held in the Board Room, 175 Ingram Street, Duncan, BC, on Wednesday, August 3, 2011 at 6:07 pm.
PRESENT: Chair G. Giles Directors B. Harrison, K. Cossey, L. Iannidinardo, L. Duncan, I. Morrison, M. Dorey, M. Marcotte, K. Kuhn, T. McGonigle, D. Haywood, R. Hutchins G. Seymour, P. Kent and Alternate Director R. Hartmann
ALSO PRESENT: Warren Jones, Chief Administrative Officer Joe Barry, Corporate Secretary Brian Dennison, General Manager Engineering & Environmental Services Norm Olive, Manager, Capital Projects
ABSENT: Director T. Walker
APPROVAL OF AGENDA 11-405 It was moved and seconded that the agenda be amended with the deletion of B25 and B26 and the addition of New Business Items: NB1 “CVRD Bylaw No. 3541 – South Cowichan Community Parks Service Amendment Bylaw, 2011", 1st, 2nd and 3rd reading; NB2 "CVRD Bylaw No. 3549 – South Cowichan Official Community Plan amendment Bylaw (Mill Bay Marina), 2011", 1st and 2nd reading; and that the agenda, as amended, be approved. Opposed: Director Morrison MOTION CARRIED ADOPTION OF MINUTES 11-406 It was moved and seconded that the Regular Board Minutes of July 13, 2011 be amended as follows: RC1: be amended to read "…and Jacob Ellis, and the Chair met with Steve Thompson…"; Resolution No. 11-352-9 (f): be amended to read "Areas of natural forest be allowed to remain on residential lots, and that building footprints be located in a sensitive manner;" Resolution No. 11-352-12 (b): change "Deloume Road West" to read "Deloume Road North"; and that the minutes, as amended, be adopted. MOTION CARRIED
Minutes - Aug 3 (Cowichan Valley Regional District) Page 39 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 2
BUSINESS ARISING OUT OF MINUTES There was no business arising out of the minutes.
REPORT OF CHAIRPERSON The Chair thanked Staff, the Communications Team and the Provincial Government for a splendid opening of the Kinsol Trestle, and a heartfelt thank you to everyone who helped to rehabilitate the historic structure.
INFORMATION IN1 Director Morrison re: Inaugural Annual General Meeting of the Cowichan Lake and River Stewardship Society. Director Morrison commented on the Inaugural Annual General Meeting of the Cowichan Lake and River Stewardship Society.
COMMITTEE REPORTS CR1 The report and recommendations of the Regional Services Committee meeting of July 27, 2011 listing six items were considered. 11-407 It was moved and seconded: 1. That a letter of support be sent to the Minister of Forests, Lands and Natural Resources requesting approval of the Land-based Community forest License Agreement application submitted by the Cowichan Lake Community forest Cooperative and the Pacheedaht First Nation. 2. That the Cowichan Valley Regional District, the Regional District of Nanaimo, and the City of Nanaimo support the Guiding Principle to work together to provide 911 Service in each of their respective jurisdictions with the eventual goal of the Parties to fund 911 Service entirely through a call answer levy (CAL) placed on all telephone subscribers within the service areas; And that until such time as the CAL is sufficient to provide all funding necessary for the 911 Service, that any shortfall will be made up by the Parties on the basis of population in accordance with Schedule A of the "911 Partnership Agreement"; And further, that the "911 Partnership Agreement" between the Regional District of Nanaimo, the Cowichan Valley Regional District and the City of Nanaimo be approved for a period of five years expiring December 31, 2015, and that the Chair and Corporate Secretary be authorized to enter into the agreement on behalf of the CVRD. 3. That the "Emergency Management Agreement" between the Cowichan Valley Regional District, the City of Duncan, the Corporation of the District of North Cowichan, the Town of Lake Cowichan and the Town of Ladysmith be approved for a period of five years (September 1, 2011 to August 31, 2016), and that the Chair and Corporate Secretary be authorized to enter into the agreement on behalf of the CVRD.
Minutes - Aug 3 (Cowichan Valley Regional District) Page 40 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 3
4. That the Board support the Public Safety Department in their application to UBCM for funding to update the CVRD Community Wildfire Protection Plan (CWPP) and further, that should the application for funding to the UBCM be approved, that the Chair and Corporate Secretary be authorized to enter into the funding agreement on behalf of the CVRD. 6. That the 2012-2016 Five Year Financial Plan objectives, as presented in the Corporate Services General Manager's June 29, 2011 Staff Report, be endorsed. MOTION CARRIED
11-408 It was moved and seconded: 5. That the 2012 Budget Timeline, as presented as Schedule 1 in the Corporate Services General Manager's June 29, 2011 Staff Report, be endorsed. MOTION CARRIED
CR2 The report and recommendations of the Electoral Area Services Committee meeting of August 2, 2011 listing 22 items were considered. 11-409 It was moved and seconded: 1. That a letter be sent to Catalyst Paper requesting that they review the seven recommendations listed by Lennie Neal on Page 3 of her letter dated July 12, 2011 regarding Safety Measures at the Lake Cowichan Weir and further that a copy of the letter be forwarded for information to the Cowichan Watershed Board and Community Safety Advisory Committee. 2. That authorization be given to file a Notice against Land Title for the property owned by John Rytter legally described as: PID 009- 363-904, District Lot 179, Known as Island Number 2, Shawnigan Lake, Malahat District. 3. 1. That "CVRD Bylaw No. 3542 – North Oyster Fire Halls Debt Repayment Service Establishment Bylaw, 2011" and "CVRD Bylaw No. 3543 – North Oyster Fire Halls Construction Loan Authorization Bylaw, 2011", be forwarded to the Board for consideration of three readings and, following provincial and voter approval, be considered for adoption. 2. That following adoption of "CVRD Bylaw No. 3542 – North Oyster Fire Halls Debt Repayment Service Establishment Bylaw, 2011" and "CVRD Bylaw No. 3543 – North Oyster Fire Halls Construction Loan Authorization Bylaw, 2011", and a 30 day legislated quashing period, staff prepare a Parcel Tax Roll Bylaw for the Debt Repayment Service. 3. That the North Oyster Fire Halls Referendum be held on Saturday November 19, 2011, in conjunction with the General Local Elections.
Minutes - Aug 3 (Cowichan Valley Regional District) Page 41 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 4
4. That the following question be submitted to the electors of the North Oyster Fire Halls Debt Repayment Service within Electoral Area H – North Oyster/Diamond: “Are you in favour of the Board of the CVRD adopting "CVRD Bylaw No. 3542 – North Oyster Fire Halls Debt Repayment Service Establishment Bylaw, 2011" and "CVRD Bylaw No. 3543 – North Oyster Fire Halls Construction Loan Authorization Bylaw, 2011", which would authorize the CVRD to create a debt repayment service and borrow up to $3,030,000. for a 20 year period to finance the design and construction of two Fire Halls to serve the North Oyster Fire Halls Debt Repayment Service Area within a portion of Electoral Area H – North Oyster/Diamond with a maximum requisition amount of $240,000 per year, which corresponds to an annual parcel tax of no more than $248.96.”? YES or NO? 5. That the following synopsis of Bylaws No. 3542 and No. 3543 be used for the Notice of Voting/Notice of Other Voting: CVRD Bylaw No. 3542 – North Oyster Fire Halls Debt Repayment Service Establishment Bylaw and CVRD Bylaw No. 3543 – North Oyster Fire Halls Construction Loan Authorization Bylaw. These bylaws provide for the following: • establishing a service to create a debt repayment area within a portion of Electoral Area H – North Oyster/Diamond • borrowing up to $3,030,000. for a 20 year period to finance the design and construction of two Fire Halls; • annually requisitioning up to $240,000. per year, which corresponds to an annual parcel tax of no more than $248.96. 4. That "CVRD Bylaw No. 3541 – South Cowichan Community Parks Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and, following provincial approval, consideration of adoption. 5. 1. That "CVRD Bylaw No. 3539 – Mill Bay/Malahat Historical Society Annual Financial Contribution Service Establishment Bylaw, 2011", be forwarded to the Board for consideration of first three readings, and following provincial and voter approval, be considered for adoption. 2. That it be recommended to the Board that the Mill Bay/Malahat Historical Society Annual Financial Contribution Referendum be held on Saturday November 19, 2011, in conjunction with the General Local Elections. 3. That it be recommended to the Board that the following question be submitted to the electors of Electoral Area A – Mill Bay/Malahat:
Minutes - Aug 3 (Cowichan Valley Regional District) Page 42 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 5
“Are you in favour of the Board of the CVRD adopting "CVRD Bylaw No. 3539 – Mill Bay/Malahat Historical Society Annual Financial Contribution Service Establishment Bylaw, 2011", which would authorize the CVRD to provide the Mill Bay/Malahat Historical Society with an annual financial contribution of up to $15,000 per year to assist the Society with costs associated with the collection, preservation, restoration and presentation of historical artifacts and archives of Mill Bay/Malahat and the surrounding South Cowichan area with an estimated maximum cost to residential property owners (with a residential property assessed at $100,000) of $1.54 per annum”? YES or NO? 4. That it be recommended to the Board that the following synopsis of Bylaw No. 3539 be used for the Notice of Voting/Notice of Other Voting: CVRD Bylaw No. 3539 – Mill Bay/Malahat Historical Society Annual Financial Contribution Service Establishment Bylaw. This bylaw provides for the following: • establishing a service to provide an annual financial contribution to the Mill Bay/Malahat Historical Society of up to $15,000 to assist with costs associated with the collection, preservation, restoration and presentation of historical artifacts and archives of Mill Bay/Malahat and the surrounding South Cowichan area; • establishing the boundaries of the service area as the whole of Electoral Area A – Mill Bay/Malahat; and • annually requisitioning up to the greater of $.01686 per $1,000 of net taxable value of land and improvements within the service area or Fifteen Thousand Dollars ($15,000). 6. That a grant in aid, Area C – Cobble Hill, be given to CMS Food Bank, in the amount of $1,000.00 to assist with the provision of services in South Cowichan. 7. That a grant in aid, Area B – Shawnigan Lake, be given to Cowichan Wooden Boat Society, in the amount of $500.00 to support the 3rd Annual Prawn Festival. 9. That the CVRD send a letter of support to Jean Crowder, MP, Nanaimo-Cowichan, with regard to Bill C-231 (Derelict Vessels and Wreck). Opposed: Director Dorey MOTION CARRIED
Minutes - Aug 3 (Cowichan Valley Regional District) Page 43 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 6
11-410 It was moved and seconded: 8. That a grant in aid, Area E – Cowichan Station/Sahtlam/Glenora, be given to Cowichan Community Land Trust, in the amount of $1,000.00 to help in the construction of a nature centre in Cowichan Bay. MOTION CARRIED
6:39 pm Chair Giles declared a potential conflict of interest as her husband had been employed by the applicant for 42 years and currently receives a pension from his former employer. Chair Giles left the Board Room at 6:39 pm. Vice Chair Kent assumed the Chair. 11-411 It was moved and seconded: 10. That Application No. 1-C-10ALR, submitted by Gerard LeBlanc on behalf of George Robbins, made pursuant to Section 21(2) of the Agricultural Land Commission Act and Section 946 of the Local Government Act, to subdivide a 0.8 ha lot from Parcel B (DD 36616I) of Sections 14 and 15, Range 5, Shawnigan District (PID: 009 462 333), be forwarded to the Agricultural Land Commission with a recommendation to approve, due to the Farm Production Plan and Mr. Robbins long-standing contribution to the agricultural community. MOTION CARRIED
6:45 pm Chair Giles returned to the Board Room at 6:45 pm and resumed the Chair.
11-412 It was moved and seconded: 11. That the draft bylaws for Rezoning Application No. 4-A-07RS (Logan) be forwarded to the Regional Board for consideration of first and second reading and that a public hearing be scheduled with Directors Harrison, Cossey, and Morrison delegated to the hearing. 12. That Application No. 1-I-11DVP by John Karlsson for a variance to Section 5.1(4) of Bylaw No. 2465 in order to reduce the required interior side parcel line setback from 3.5 metres down to 2.97 metres on Lot 11, Block 118, Cowichan Lake District, Plan VIP78640 (PID: 026-253-585) be approved. 13. That Application No. 1-B-11ALR by Larry and Sherry Saunderson, for a subdivision of Lot 1, Section 5, Range 6, Shawnigan District, Plan 19113 (PID 003-685-292) be denied and not forwarded to the Agricultural Land Commission, pursuant to CVRD Board Resolution No. 09-353(10). 14. That Application No. 4-A-11DP be approved, and that a development permit, pursuant to the Mill Bay Development Permit Area, be issued to Ruth Bastedo for Lot 7, Block G,
Minutes - Aug 3 (Cowichan Valley Regional District) Page 44 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 7
District Lot 18, Malahat District, Plan 1720 (PID: 007-059-931) for subdivision of the subject property. 15. That the request by Stephen and Pamela Jackson to allow a shower, in addition to the two permitted plumbing fixtures, within an accessory building at 6500 Skutz Falls Road (Lot 1, Block 32, Cowichan Lake District, Plan 4942), be approved on condition of septic approval, and subject to registration of a covenant prohibiting occupancy of the accessory structure as a dwelling and removal of all additional facilities prior to change in ownership of the property. 16. That Application No. 2-C-11DVP by CVRD Engineering and Environmental Services Department, respecting Lot 1, Section 19, Range 6, Shawnigan District, Plan 26775 (PID 002 426 382) to reduce the setback to the exterior property line that abuts St. Catherine’s Drive from 4.5 metres to 0.91 metres, be approved as proposed on the attached plans, subject to: • A legal survey to confirm the approved setback distance, as required by CVRD Building Inspector • Approval from Ministry of Transportation and Infrastructure to construct within the road right of way. 17. That the Regional District release Restrictive Covenant EB31090 (David and Val Hignell). 18. That CVRD Bylaw No. 3547 – Procedures and Fees Amendment Bylaw, 2011 be forwarded to the Regional Board for consideration of three readings and adoption. 19. That Second Reading of Zoning Amendment Bylaw No. 3536 (Alderlea Farm) be rescinded and the bylaw be amended by changing the zoning designation of "Suburban Residential (R-2)" to read "Rural Residential (R-1)" and that the amended bylaw be forwarded to the Board for consideration of 2nd reading as amended. 20. 1. That Board Resolution No. 11-352.9 be rescinded.
2. That Application No. 6-A-10DP/RAR submitted by Mark Wyatt on behalf of Ocean Terrace Properties for subdivision for 203 residential lots, 3 multi-family designated areas, one mixed multi-family and commercial area, a lot dedicated for a school site, and designation of an area for subsequent strata subdivision (future 71 lots) on That Part of District Lot 77, Malahat District, Lying to the South of the South Boundaries of Parcel C (DD 43694I) and Parcel D (DD 33154I) of Said Lot and Except Those Parts in Plans 518RW, 50504 and VIP86314 (PID: 009-346-554), Parcel C (DD 43694I) of District Lot 77, Malahat District (PID:009-346-511), Parcel D (DD33154I) of District Lot 77, Malahat District (PID:009-346-520) be approved subject to:
Minutes - Aug 3 (Cowichan Valley Regional District) Page 45 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 8
a) Widening the highway buffer to a minimum 20 metres; b) Connecting Roads E and F by a road connection to provide for a secondary access from Road F, in consultation with the Ministry of Transportation and Infrastructure; c) Rainwater management system to be developed in accordance with the Rainwater Master Plan dated June 7, 2011 and the Storm Water Technical Memorandum – Ocean Terrace Subdivision – Phase 1 dated June 8, 2011; and that future phases of single family residential, multi- family residential and commercial development be required to use a variety of source control techniques that would provide for onsite infiltration. Specific techniques include rain gardens, permeable landscaping, increased topsoil, permeable pavements, alternate road standards, swales, infiltrators and others, and a rainwater plan demonstrating where and how these will be used will be required at each subdivision phase; d) Sediment erosion and control plan be developed and implemented during construction to ensure runoff waters do not contribute sediment to any fish-or amphibian– bearing streams and that the plan be provided to CVRD prior to each phase; e) Receipt of a tree assessment and retention plan prior to tree clearing in future phases in order to identity patches of trees/wildlife corridors that can be kept, and provide recommendations for mitigation from wind throw within park areas; f) Areas of natural forest be allowed to remain on residential lots, and that building footprints be located in a sensitive manner; g) Phasing to be generally in compliance with the June 9, 2011 Phasing Plan; h) Trails and emergency access connections to be constructed to CVRD standards; i) The single family lot on the northwest corner of central park be relocated and that this area be dedicated parkland; j) To also limit the building height for single family lots on the west side of Sangster Road to 7.5 metres; k) Provide a pre-emption light at the Butterfield Road and Trans Canada Highway intersection; l) A sprinkler system be installed, for safety purposes, in all the multi-family units; And further that prior to issuance of the Development Permit: m) The site plan is revised in the manner noted above; n) A covenant be registered on title to secure the park dedication and park amenity commitments; and
Minutes - Aug 3 (Cowichan Valley Regional District) Page 46 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 9
o) A covenant is registered on title that would assign density to the multi-family sites and secure other development permit requirements as necessary. 22. 1. That OCP Amendment Bylaw No. 3453 be abandoned and South Cowichan Official Community Plan Amendment Bylaw No. 3549 (Mill Bay Marina) be given 1st and 2nd Reading; 2. That South Cowichan Official Community Plan Amendment Bylaw No. 3549 (Mill Bay Marina) be referred to School District 79; 3. That 3rd Reading to Zoning Amendment Bylaw 3454 be rescinded; 4. That a public hearing be scheduled for the South Cowichan Official Community Plan Amendment Bylaw No. 3549 and Zoning Amendment Bylaw No. 3454 with Directors Harrison, Cossey and Dorey appointed as Board delegates.
MOTION CARRIED
11-413 (Amended for original Committee recommendation): 21. That staff prepare a report regarding a bylaw being drafted that would remove recycling type uses and composting from the Electoral Areas' Light and Heavy Industrial Zones. MOTION CARRIED
Director Hutchins requested that the staff report also be referred to the Regional Services Committee for input from the Municipal Directors.
CR3 The report and recommendations of the Engineering and Environmental Services Committee meeting of July 27, 2011 listing nine items were considered.
11-414 It was moved and seconded: 1. 1. That the Twin Cedars Drainage System, Cobble Hill Village Drainage #2 System and the Cobble Hill Drainage System be merged into one system. 2. That "Bylaw No. 3538 – Cobble Hill Drainage System Service Merger Bylaw, 2011", which merges the Twin Cedars Drainage System, the Cobble Hill Village Drainage #2 System and the Cobble Hill Drainage System into one overall drainage system service, be forwarded to the Board for consideration of three readings and, following provincial approval, adoption.
2. 1. That "CVRD Bylaw No. 3537 – Shawnigan Creek Cleanout and Drainage Service Establishment Bylaw, 2011", be forwarded to the Board for consideration of three readings, and following provincial and voter approval, be considered for adoption.
Minutes - Aug 3 (Cowichan Valley Regional District) Page 47 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 10
2. That elector approval for the adoption of CVRD Bylaw No. 3537 be obtained through an Alternative Approval Process. 3. That, following adoption of CVRD Bylaw No. 3537, a Capital Reserve Fund Establishment Bylaw and Service Management bylaw be prepared and forward to the Board for consideration of three readings and adoption. 3. That the $3,500.00 connection charge be waived for Evergreen Independent School to connect the Twin Cedars Sewer System. 5. 1. That "CVRD Bylaw No. 3518 – Lambourn Estates Water System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 2. That "CVRD Bylaw No. 3519 – Fern Ridge Water System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 3. That "CVRD Bylaw No. 3521 – Cherry Point Estates Water System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 4. That "CVRD Bylaw No. 3522 – Kerry Village Water System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 5. That "CVRD Bylaw No. 3523 – Youbou Water System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 6. 1. That "CVRD Bylaw No. 3524 – Sentinel Ridge Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 2. That "CVRD Bylaw No. 3525 – Lambourn Estates Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 3. That "CVRD Bylaw No. 3526 – Cowichan Bay Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 4. That "CVRD Bylaw No. 3527 – Twin Cedars Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 5. That "CVRD Bylaw No. 3528 – Cobble Hill Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. 6. That "CVRD Bylaw No. 3529 – Maple Hills Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and following provincial approval, consideration of adoption.
Minutes - Aug 3 (Cowichan Valley Regional District) Page 48 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 11
7. That "CVRD Bylaw No. 3530 – Shawnigan Beach Estates Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and following provincial approval, consideration of adoption. 8. That "CVRD Bylaw No. 3531 – Kerry Village Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and following provincial approval, consideration of adoption. 9. That "CVRD Bylaw No. 3532 – Youbou Sewer System Service Amendment Bylaw, 2011", be forwarded to the Board for consideration of three readings and adoption. MOTION CARRIED It was moved and seconded: 4. That, as approved in the 2011 budget, the Board authorize short-term borrowing for an amount not to exceed $47,000.00 for purchase of a new electric Nissan Leaf, plus charging station, to be paid back within 5-years under the Liabilities Under Agreement, Section 175 of the Community Charter. 11-415 It was moved and seconded that Recommendation No. 4 be referred back to the Engineering & Environmental Services Committee for more information. Opposed: Directors Dorey and Duncan MOTION CARRIED CR4 The report and recommendation of the Communications Committee meeting of August 3, 2011 listing one item was considered.
11-416 It was moved and seconded that the development of a Strategic Communications Plan be awarded to Mickelson Consulting Inc. in accordance with their submitted Request for Proposals dated June 23, 2011 in the amount of $16,500 plus applicable taxes. MOTION CARRIED STAFF REPORTS SR1 The Staff Report from the Legislative Services Coordinator, Corporate Services, dated July 21, 2011 re: Bylaw No. 3499 – Youbou Street Lighting Service Amendment (Requisition Limit Increase); and Bylaw No. 3503 – Thetis Island Residents and Ratepayers Association (TIRRA) Annual Financial Contribution was considered. 11-417 It was moved and seconded: 1. That the Notice of Alternative Approval Process and Elector Response Form for CVRD Bylaw No. 3499, be approved. 2. That the Notice of Alternative Approval Process and the Elector Response Form for CVRD Bylaw No. 3503, be approved. MOTION CARRIED
Minutes - Aug 3 (Cowichan Valley Regional District) Page 49 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 12
SR2 The Staff Report from the General Manager, Engineering & Environmental Services dated July 27, 2011 re: South Cowichan ECO Depot – Results of Technical Studies, was considered.
Following a PowerPoint presentation by the General Manager, Chair Giles provided a brief synopsis of the reasons for establishing a public recycling centre and drop-off facility in the South Cowichan area, and the criteria for choosing the Cameron Taggart site. She requested that no further action be taken on the site and recommended to the Board that staff prepare a report to proceed with an opinion referendum regarding the location of the Eco Depot in South Cowichan.
11-418 It was moved and seconded that staff prepare a report for the September 14, 2011 Board meeting to proceed with an opinion referendum regarding the location of the ECO Depot in South Cowichan. MOTION CARRIED
RECESS The Board briefly recessed at 8:22 pm. 8:22 pm
MEETING The Board meeting was reconvened at 8:32 pm. RECONVENED 8:32 pm
BYLAWS B1 It was moved and seconded that "CVRD Bylaw No. 3509 – Wilmot 11-419 Road Drainage Service Amendment Bylaw, 2011", be adopted. MOTION CARRIED
B2 It was moved and seconded that "CVRD Bylaw No. 3518 – Lambourn 11-420 Estates Water System Service Amendment Bylaw, 2011", be granted1st, 2nd and 3rd reading. MOTION CARRIED
B3 It was moved and seconded that "CVRD Bylaw No. 3519 – Fern 11-412 Ridge Water System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED
B4 It was moved and seconded that "CVRD Bylaw No. 3521 – Cherry 11-413 Point Water System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED
Minutes - Aug 3 (Cowichan Valley Regional District) Page 50 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 13
B5 It was moved and seconded that "CVRD Bylaw No. 3522 – Kerry 11-414 Village Water System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B6 It was moved and seconded that "CVRD Bylaw No. 3523 – Youbou 11-415 Water System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B7 It was moved and seconded that "CVRD 3524 – Sentinel Ridge 11-416 Sewer System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B8 It was moved and seconded that "CVRD 3525 – Lambourn Estates 11-417 Sewer System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B9 It was moved and seconded that "CVRD 3526 – Cowichan Bay 11-418 Sewer System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B10 It was moved and seconded that "CVRD 3527 – Twin Cedars Sewer 11-419 System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B11 It was moved and seconded that "CVRD 3528 – Cobble Hill Sewer 11-420 System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B12 It was moved and seconded that "CVRD 3529 – Maple Hills Sewer 11-421 System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B13 It was moved and seconded that "CVRD 3530 – Shawnigan Beach 11-422 Estates Sewer System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B14 It was moved and seconded that "CVRD 3531 – Kerry Village Sewer 11-423 System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED
Minutes - Aug 3 (Cowichan Valley Regional District) Page 51 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 14
B15 It was moved and seconded that "CVRD 3532 – Youbou Sewer 11-424 System Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B16 It was moved and seconded that "CVRD Bylaw No. 3537 – 11-425 Shawnigan Creek Cleanout and Drainage Service Establishment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B17 It was moved and seconded that "CVRD Bylaw No. 3538 – Cobble 11-426 Hill Drainage System Service Merger Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B18 It was moved and seconded that "CVRD Bylaw No. 3539 – Mill 11-427 Bay/Malahat Historical Society Annual Financial Contribution Service, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B19 It was moved and seconded that "CVRD Bylaw No. 3542 – North 11-428 Oyster Fire Halls Debt Repayment Service Establishment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. Opposed: Director Dorey MOTION CARRIED B20 It was moved and seconded that "CVRD Bylaw No. 3543 – North 11-429 Oyster Fire Halls Construction Loan Authorization Bylaw, 2011", be granted 1st, 2nd and 3rd reading.
Opposed: Director Dorey MOTION CARRIED
B21 It was moved and seconded that "CVRD Bylaw No. 3548 – Kerry 11-430 Park Recreation Centre Reserve Fund Expenditure Bylaw (Sewer Upgrades), 2011", be granted 1st, 2nd, and 3rd reading. MOTION CARRIED B21 It was moved and seconded that "CVRD Bylaw No. 3548 – Kerry 11-431 Park Recreation Centre Reserve Fund Expenditure Bylaw (Sewer Upgrades), 2011", be adopted. MOTION CARRIED
B22 It was moved and seconded that "Cowichan Valley Regional District 11-432 Bylaw No. 3453 – Area A – Mill Bay/ Malahat Official Community Plan Amendment Bylaw (Mill Bay Marina), 2010", not be proceeded with. MOTION CARRIED
Minutes - Aug 3 (Cowichan Valley Regional District) Page 52 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 15
B23 It was moved and seconded that 3rd reading of "Cowichan Valley 11-433 Regional District Bylaw No. 3454 – Area A – Mill Bay/ Malahat Zoning Amendment Bylaw (Mill Bay Marina), 2010", be RESCINDED. MOTION CARRIED
B24 It was moved and seconded that 2nd reading of "CVRD Bylaw No. 11-434 3536 – Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Alderlea Farm), 2011" be RESCINDED. MOTION CARRIED B24 It was moved and seconded that "CVRD Bylaw No. 3536 – Area E – 11-435 Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Alderlea Farm), 2011", be amended in accordance with recommendation from the EASC meeting of August 2, 2011. Opposed: Director Morrison MOTION CARRIED
B24 It was moved and seconded that "CVRD Bylaw No. 3536 – Area E – 11-436 Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Alderlea Farm), 2011", be granted 2nd reading as amended. Opposed: Director Morrison MOTION CARRIED B25 Deleted at the Adoption of the Agenda.
B26 Deleted at the Adoption of the Agenda.
B27 It was moved and seconded that "CVRD Bylaw No. 3547 – 11-437 Procedures and Fees Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED B27 It was moved and seconded that "CVRD Bylaw No. 3547 – 11-438 Procedures and Fees Amendment Bylaw, 2011", be adopted. MOTION CARRIED
NEW BUSINESS NB1 It was moved and seconded that "CVRD Bylaw No. 3541 – South 11-439 Cowichan Community Parks Service Amendment Bylaw, 2011", be granted 1st, 2nd and 3rd reading. MOTION CARRIED
NB2 It was moved and seconded that "CVRD Bylaw No. 3549 – South 11-440 Cowichan Official Community Plan Amendment Bylaw (Mill Bay Marina), 2011", be granted 1st and 2nd reading. MOTION CARRIED
Minutes - Aug 3 (Cowichan Valley Regional District) Page 53 of 65 Minutes - Aug 3 (Cowichan Valley Regional ...
CVRD BOARD MINUTES – AUGUST 3, 2011 Page 16
RESOLVING INTO CLOSED SESSION 11-441 It was moved and seconded that the meeting be closed to the public 9:00 pm in accordance with the Community Charter Part 4, Division 3, Section 90, Subsections (1) (j) FOIPOP, and (1) (e) Land Acquisition. MOTION CARRIED
RISE FROM CLOSED SESSION 11-447 It was moved and seconded that the Board rise without report and 9:30 pm return to the Regular portion of the meeting. MOTION CARRIED
ADJOURNMENT
11-448 It was moved and seconded that the Special Board meeting be 9:30 pm adjourned.
MOTION CARRIED
The meeting adjourned at 9:30 pm.
Certified Correct:
Chairperson Corporate Secretary
Dated: ______
Minutes - Aug 3 (Cowichan Valley Regional District) Page 54 of 65 Minutes - Jul 28 (Island Savings Centre Co...
Minutes of the regular meeting of the Island Savings Centre Commission held in the Centre Board Room, 2687 James Street, Duncan, on Thursday, July 28 at 2:00 pm.
PRESENT: Councillors: A. Siebring, D. Haywood, G. Seymour Alternate Director L. Heinio
ALSO PRESENT: R. Austen, General Manager, Parks, Recreation & Culture J. Elzinga, Manager, ISC K. Schrader, Manager, Arts & Culture, CVRD J. Ellis, Manager, Corporate Planning, CVRD A. Plunet, Recording Secretary
CALL TO ORDER The Island Savings Centre Commission Chair called the meeting to order at 2:35 p.m.
APPROVAL OF It was moved and seconded to change the wording of agenda item AGENDA New Business 2 “Licensing of Arena Dressing Rooms” to read: 11-23 NB2 “Licensing of the Cowichan Theatre House and Dressing Rooms”,
And further, to approve the agenda as amended.
MOTION CARRIED
It was noted that while a quorum was not met at the June 9, 2011 Commission meeting, the meeting was held as an information session. J. Barry, Corporate Secretary of the Legislative Services Division of the Corporate Services Department of the CVRD advised staff of the CVRD procedure not to record notes when a meeting does not have a quorum. If there is no quorum of the Committee present within fifteen (15) minutes of the scheduled time for the Committee meeting, the Recording Secretary must record the names of the members present, and the Committee shall stand adjourned until the next meeting date or until another meeting is called in accordance with this bylaw.
As the City of Duncan has not had representation at the Commission level for the previous two meetings, it was suggested that the ISC Manager request an alternate member to represent the City of Duncan when necessary, at future ISC Commission meetings.
ADOPTION OF It was moved and seconded that the minutes of the May 12, 2011 MINUTES Meeting of the Island Savings Centre Commission be approved. 11-24
MOTION CARRIED
Minutes - Jul 28 (Island Savings Centre Commission) Page 55 of 65 Minutes - Jul 28 (Island Savings Centre Co...
ISLAND SAVINGS CENTRE COMMISSION BOARD NOTES –JULY 28, 2011 Page 2 BUSINESS ARISING OUT OF MINUTES BA1 Staff reported on the progress of the Island Savings Centre survey. Several options were posed to the Commission in a July 15/11 staff report by A. Plunet, offering alternative approaches to the production and delivery cost of the Island Savings Centre Survey. Three options were proposed:
Option #1 Cowichan Press: - Cost to produce 17,000 booklets, black on white paper with distribution via Canada Post as unaddressed Ad Mail. - Total cost before HST tax $7090.
Option #2 Cowichan News Leader Newspaper: - Cost to produce 17,000 newspaper flyer inserts, colour print on ebrite paper, with cost of delivery at $35 per thousand - Total cost before HST tax $2995
Option #3 Cowichan Valley Citizen Newspaper - Cost to produce 17,000 newspaper inserts tabloid format, process colour print on ebrite paper, with circulation costs of $27.50 per thousand - Total cost before HST tax $2221.50
The decision was made to accept Option #3, offering the Cowichan Valley Citizen Newspaper the contract to produce and distribute the survey to the public.
11-25 It was moved and seconded that the Cowichan Valley Citizen Newspaper be given the contract of production and delivery of the Island Savings Centre Survey.
MOTION CARRIED
The Commission requested that the survey results be on the Agenda for the January 2012 Commission meeting.
BA2 Parks, Recreation & Culture Department Work Plan 2011
A July 20/11 Staff Report recommended that the CVRD Parks, Recreation and Culture Department and respective Divisions’ 2011 Work Plans be received by the Commission for information purposes. Staff invited input from the Commission regarding the 2011 work plan, and offered the members the opportunity to revisit long term goals, establish annual priorities and offer input on work plan initiatives.
Minutes - Jul 28 (Island Savings Centre Commission) Page 56 of 65 Minutes - Jul 28 (Island Savings Centre Co...
ISLAND SAVINGS CENTRE COMMISSION BOARD NOTES –JULY 28, 2011 Page 3 J. Ellis, Manager of Corporate Planning, provided an overview of the Work Plan, identifying high, medium and low priorities for 2011. Recognizing that the template is an attempt by staff to begin the process for the Commission to use in the future, it was noted that the report statements produced by staff are not necessarily the opinion of the Commission. The Work Plan was identified as being a Draft version. Once the Work Plans have been developed, the report will become a Commission Document Report.
K. Schrader, Arts & Culture Manager, spoke on the opportunities to develop both the Cowichan Theatre and the Arts and Culture Division. High on the priority list is the regional cultural mapping project, tabled until recently, and the proposal of a new regional Arts and Culture Advisory Committee reporting to the CVRD Board. The creation of a marketing plan for the Theatre is also high priority for 2011 and includes rebranding, social media, ongoing website maintenance, building and street signage. Analyzing existing food and beverage services could see local wineries and foods brought in for specific Theatre events, with the possibility of extending a restricted liquor license for the Theatre house and dressing rooms.
J. Elzinga, ISC Manager, identified high priority items for 2011: Implementation of the long term food and beverage plan for the ISC; examination of the feasibility of licensing the ISC dressing rooms; development of the Aquannis Centre for uses including childcare; creating branding and a vision for Cowichan Place, and completing a survey to identify needed facilities, programs and services. Medium priorities include a sustainability plan for the ISC and creation of a marketing plan.
DELEGATIONS No Delegation
CORRESPONDENCE C1 Arts & Sports Scholarship Recipient Appreciation Cards were received from students awarded scholarships.
DEPARTMENT REPORTS DR1 No Report YOUTH OUTREACH REPORT DR2 Report submitted by North/Central Cowichan Facility Coordinator B. OPERATION Coleman: REPORT - A renovation project is nearing completion by the Duncan Dynamics Gymnastics group. - Upgrading of the electrical services to the Cowichan Arena are now complete - The exterior walls at the North End of the ISC have been repaired and repainted. - DDC energy management project is now complete, finishing out
Minutes - Jul 28 (Island Savings Centre Commission) Page 57 of 65 Minutes - Jul 28 (Island Savings Centre Co...
ISLAND SAVINGS CENTRE COMMISSION BOARD NOTES –JULY 28, 2011 Page 4 Gas Tax monies.
DR3 Manager, Arts & Culture, CVRD K. Schrader stated in addition to her COWICHAN report in the aforementioned Work Plan that the Cowichan Theatre THEATRE REPORT brochure is nearing completion. The well loved Live at the Met series will return for the upcoming year.
DR4 Island Savings Centre Manager J. Elzinga stated in addition to his report ISLAND SAVINGS in the aforementioned Work Plan, that discussion on development of the CENTRE MANAGER Aquannis Centre remains a high priority, recognizing that future REPORT governance structure will need to be identified. The Centre’s 15 passenger van is in the process of being sold.
UNFINISHED BUSINESS UB1 Further discussion on the Capital Improvement Fee Research Report to resume at the September 8/11 Commission meeting.
UB2 Further discussion on a Review of Food and Beverage Numbers to resume at the September 8/11 Commission meeting.
UB3 Further discussion on the status of Food and Beverage to resume at the September 8/11 Commission meeting.
NEW BUSINESS NB1 A Code of Conduct for the ISC was discussed. The current code of conduct used by North Cowichan and currently in use at the Aquatic Centre was recommended for use in the ISC by Manager J. Elzinga in a staff report. Citing that adoption of the same wording as the Aquatic Centre would ensure consistency in all areas of the Centre, it was suggested that the identified Code of Conduct be adopted and endorsed by the Island Savings Centre Commission, effective immediately.
11-26 It was moved and seconded that the identified Code of Conduct be adopted and endorsed by the Island Savings Centre Commission effective immediately.
MOTION CARRIED
NB2 Licensing of the Cowichan Theatre House and Dressing Rooms was discussed. The Arts & Culture Manager recommended in a July 22/11 Staff Report that the ISC Commission approve the application to extend the existing Cowichan Theatre liquor license to include the theatre house and theatre dressing rooms. The theatre house will only permit alcohol to be consumed inside the theatre for designated shows when appropriate.
Minutes - Jul 28 (Island Savings Centre Commission) Page 58 of 65 Minutes - Jul 28 (Island Savings Centre Co...
ISLAND SAVINGS CENTRE COMMISSION BOARD NOTES –JULY 28, 2011 Page 5
Providing alcohol in the dressing rooms to performers who have requested it on a theatre rider is consistent within the industry; however, an ISC policy states that no alcohol can be consumed in unlicensed areas. As the Liquor Control and Licensing Act places the onus of responsibility for dealing with unlicensed drinking on facility staff, an extension of the existing liquor license is requested in order to comply.
It was moved and seconded that the Island Savings Centre Commission approve application to extend the existing Cowichan Theatre Lobby liquor license to include the theatre house and theatre dressing rooms.
Discussion ensued. It was suggested that covered safe container options be considered for the public while carrying liquid into the theatre house, and that the existing policy be continued, disallowing food or drink into the theatre house throughout the regular season.
The motion was amended to read:
11-27 It was moved and seconded that the Island Savings Centre Commission make application to the Liquor Board for approval of an extension of the existing Cowichan Theatre Lobby liquor license to include the theatre house and theatre dressing rooms.
MOTION CARRIED
QUESTION PERIOD:
CLOSED SESSION No Closed Session
ADJOURNMENT The meeting adjourned at 3:58 p.m.
The next regular Island Savings Centre Commission Meeting will be held September 8, 2011, or at the call of the Chair.
Certified Correct:
Chairperson Secretary
Dated:
Minutes - Jul 28 (Island Savings Centre Commission) Page 59 of 65 Page 60 of 65 Development Cost Charges Bylaw Amendment R...
MUNICIPALITY of /VOfi/7 Report cowichan
Date September 1, 2011 File: 3085-20 DCC
To Committee of the Whole
From Ken Horton, Project Engineer Endorsed by
Subject Development Cost Charge Bylaw Update ^^
Purpose
The purpose of this report is to review feedback from the development community in response to the DCC Open House and to discuss revisions to the draft bylaw prior to second reading.
Background
An Open House was held on August 23, 2011, to present the draft DCC Bylaw to the public for input. The meeting was attended by approximately 25 members of the public and development community. Mayor Walker, Councilor Hartmann and Councilor Siebring also attended. The municipal staff in attendance were Dave Devana, John MacKay, Scott Mack, Jeremy Holm and Ken Horton. Following some informal one on one discussion with municipal staff, the draft bylaw was presented via Power Point. The presentation covered the DCC update process, key differences between the current and proposed bylaw, grace period legislation and the proposed rate increases. Feedback mainly focused on the following issues:
• Size of the proposed rate increases: A number of developers expressed concern that the increases were too large to be implemented all at once. They acknowledged the need to increase DCC's, but felt that the size of the proposed increases would have a serious impact on the development industry. • Timing of the proposed rate increases: Several developers noted that residential housing starts are down in 2011 and felt that increasing DCC's at this time would make the situation worse. • Impact on the local construction industry: As noted above, the local residential construction industry is currently facing some challenges. There was particular concern about the impact the DCC increases would have on affordable housing options such as duplexes. There was also the suggestion that increasing DCC's could result in reduced overall revenue due to decreased construction activity. • Development approval processes: Delays related to the development approval processes was a problem cited by several developers. There was concern they would not be able to complete their projects due to delays in receiving development approvals during the one-year grace period, and as a result, they would be forced to pay the new rates.
Discussion
Following the Open House, we have made some changes to the DCC calculations to address some technical issues and have also reviewed options to address the issues raised by the development community.
G:\Reports\2011 \khSepl_201 Irkh DCC Bylaw Update Rpt to COW.doc
7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.ca
Development Cost Charges Bylaw Amendment Review Page 61 of 65 Development Cost Charges Bylaw Amendment R...
Page 2
Technical Revisions: Prior to second reading, some project lists and growth projections needed to be updated. The rates included in the draft bylaw were based on project lists prepared early in 2011, and included some 2011 projects. As some of these projects will be completed prior to the bylaw being approved, the project lists have been revised accordingly. This results in a reduction in the over all rates. Commercial and industrial growth projections have also been refined to be consistent with the new OCP. This has resulted in minor adjustments to the rates.
Developer Feedback: In response to concerns expressed by the development community we have looked at options to phase the rate increases by applying different Municipal Assist Factors. A suggested approach is outlined below.
Options:
Following are two options for consideration:
Option 1: Revise bylaw using the reduced rates resulting from the technical revisions, and proceed with second reading.
See the attached Option 1 table for a comparison of rates. While this option would be the most straightforward to implement, it would not provide any phasing of the rate increases other than the one year grace period.
Option 2: Revise bylaw to phase the rate increases over a three year period.
By increasing the Municipal Assist Factor, DCC's rates can be reduced. An option for consideration is summarized in the attached Option 2 table and graph. The proposal is that initial rates would include a 20% Municipal Assist Factor. After 18 months, this Assist Factor would be reduced to 10% and after a further 18 months the Assist Factor would be reduced to 1%. We would also suggest that the grace period be extended to 18 month so as to coincide with the rate phasing schedule and provide additional time for in-stream projects.
This approach results in significantly lower initial rates, particularly for higher density housing forms, and should be seen to address developer concerns in a significant way. We also believe this timing works well because 18 months provides a reasonable time frame to complete a project before rates are increased; however, administering the phased increases will be more time consuming for staff.
Recommendation
That Council direct staff to prepare a revised Development Cost Charges Bylaw for second reading to extend the grace period from 12 to 18 months, and to phase the rate increases over a three year period, in accordance with Option 2; and further, that this option be forwarded to the development community for comment.
Ken L. Horton, P.Eng. Project Engineer
7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca
Development Cost Charges Bylaw Amendment Review Page 62 of 65 Development Cost Charges Bylaw Amendment R...
Option 1-2011 DCC Calculations - Revised Rates - 1st vs 2nd Reading
Chemainus
Land Use Rates Comparison When Payable Units Existing 1st Reading 2nd Reading
Single Family $3,708 $9,022 $8,078 subdivision per single family lot
Additional Duplex Unit $0 $5,765 $4,935 building permit per additional duplex unit
Multi-Family $3,655 $6,952 $6,167 building permit per dwelling unit
Apartment $2,710 $5,328 $4,690 building permit per dwelling unit
Mobile Home Different Format $5,894 $5,217 subdivision/building permit per dwelling unit
per m2 gross floor area* Commercial $7.59 $17.87 $16.82 building permit Roads DCC per m2 gross floor area* Industrial Different Format $7.15 $6.73 building permit Roads DCC
Crofton
Land Use Rates Comparison When Payable Units
Existing 1st Reading 2nd Reading
Single Family $2,977 $7,506 $7,209 subdivision per single family lot
Additional Duplex Unit $0 $5,097 $4,552 building permit per additional duplex unit
Multi-Family $2,859 $5,861 $5,541 building permit per dwelling unit
Apartment $2,114 $4,540 $4,238 building permit per dwelling unit
Mobile Home Different Format $4,984 $4,695 subdivision/building permit per dwelling unit
per m2 gross floor area+ Commercial $8.51 $11.80 $13.34 building permit Roads DCC per m2 gross floor area+ Industrial Different Format $4.72 $5.34 building permit Roads DCC
South End
Land Use Rates Comparison When Payable Units
Existing 1st Reading 2nd Reading
Single Family $4,572 $9,967 $9,422 subdivision per single family lot
Additional Duplex Unit $0 $6,036 $5,410 building permit per additional duplex unit
Multi-Family $4,499 $7,622 $7,077 building permit per dwelling unit
Apartment $3,322 $5,861 $5,253 building permit per dwelling unit
Mobile Home Different Format $4,540 $5,217 subdivision/building permit per dwelling unit
per m2 gross floor area* Commercial $14.56 $21.65 $22.19 building permit Roads DCC per m2 gross floor area+ Industrial Different Format $11.54 $11.98 building permit Roads DCC
Development Cost Charges Bylaw Amendment Review Page 63 of 65 Development Cost Charges Bylaw Amendment R...
Option 2-2011 DCC Calculations - Proposed Phasing of New Rates
Chemainus
Land Use Rate Schedule When Payable Units Existing Jan 2012 Jul2013 Jan 2015
Single Family $3,708 $5,943 $7,067 $8,078 subdivision per single family lot
Additional Duplex Unit $0 $3,704 $4,352 $4,935 building permit per additional duplex unit
Multi-Family $3,655 $4,556 $5,404 $6,167 building permit per dwelling unit
Apartment $2,710 $3,477 $4,116 $4,690 building permit per dwelling unit
Different Mobile Home $3,858 $4,573 $5,217 subdivision/building permit per dwelling unit Format per m2 gross floor area* Roads Commercial $7.59 $11.44 $14.27 $16.82 building permit DCC
Different per m2 gross floor area* Roads Industrial $4.57 $5.71 $6.73 building permit Format DCC
Crofton
Land Use Rate Schedule When Payable Units Existing Jan 2012 Jul2013 Jan 2015
Single Family $2,977 $4,795 $6,065 $7,209 subdivision per single family lot
Additional Duplex Unit $0 $3,199 $3,911 $4,552 building permit per additional duplex unit
Multi-Family $2,859 $3,729 $4,683 $5,541 building permit per dwelling unit
Apartment $2,114 $2,880 $3,595 $4,238 building permit per dwelling unit
Different Mobile Home $3,169 $3,972 $4,695 subdivision/building permit per dwelling unit Format per m2 gross floor area* Roads Commercial $8.51 $6.84 $10.26 $13.34 building permit DCC
Different per m2 gross floor area* Roads Industrial $2.74 $4.11 $5.34 building permit Format DCC
South End
Land Use Rate Schedule When Payable Units Existing Jan 2012 Jul2013 Jan 2015
Single Family $4,572 $6,120 $7,858 $9,422 subdivision per single family lot
Additional Duplex Unit $0 $3,689 $4,594 $5,410 building permit per additional duplex unit
Multi-Family $4,499 $4,637 $5,921 $7,077 building permit per dwelling unit
Apartment $3,322 $3,460 $4,404 $5,253 building permit per dwelling unit
Different Mobile Home $3,858 $4,573 $5,217 subdivision/building permit per dwelling unit Format per m2 gross floor area+ Roads Commercial $14.56 $12.14 $17.43 $22.19 building permit DCC
Different per m2 gross floor area* Roads Industrial $7.35 $9.79 $11.98 building permit Format DCC
Development Cost Charges Bylaw Amendment Review Page 64 of 65 Option2-2011DCCCalculation-SingleFamilyResidentialRateComparison Page 65 of 65
1WithinQuinsamDrainageArea
2WithoutQuinsamDrainageArea
3Doesnotinclude$698.00SchoolAcquisitionCharge;VariablesewerchargebasedonLSA.
4Doesnotinclude$698.00SchoolAcquisitionCharge;DoesnotincludeAmenityCharges Development Cost Charges Bylaw Amendment Review Development Cost Charges Bylaw Amendment R... Amendment Bylaw Charges Cost Development