Bundle Health and Safety Committee 9 April 2019 Agenda attachments Agenda.docx 1 PART 1: ITEMS FOR ACTION 1.1 Welcome and Introductions 1.2 Health and Safety Management Arrangements 1.3 Apologies for Absence 1.4 Declarations of Interest 1.5 Minutes of the Health and Safety Committee meeting held on 22nd January 2019 Agenda Item 1.5 - Minutes of Meeting 22 January 2019.docx 1.6 Action Log Review Agenda Item 1.6 - Action Log.docx 2 Deliver Outcomes that Matter to People 3 Our Service Priorities 4 Sustainability 4.1 Board Assurance Framework (BAF) - Health and Safety Update 4.2 Pedestrian Access Strategy Agenda Item 4.2 - Pedestrian Access Strategy.docx 4.2.1 Pedestrian Strategy Independant Survey Report Agenda Item 4.2 (i) - Pedestrian Access Strategy.pdf 4.3 Enforcement Agencies Report Agenda Item 4.3 - Enforcement Agencies Report.docx 4.4 Control of Contractors in Non Estate Activities Agenda Item 4.4 - Control of Contractors in Non Estate Activities.docx 4.5 Fire Enforcement and Management Compliance Report Agenda Item 4.5 - Fire Enforcement Report.docx 4.6 Health and Safety Priority Improvement Plan exception Report Agenda Item 4.6 - Health and Safety Priority Improvement Plan.docx 4.7 Updated Health and Safety Related Policies Schedule Agenda Item 4.7 - Policy Schedule.docx 5 Culture and Values 5.1 Security Services Policy - for approval Agenda Item 5.1 - Security Services Policy Front Cover.docx Agenda Item 5.1 (i) - Security Services Policy.doc 6 PART 2: ITEMS TO BE RECORDED AS RECEIVED AND NOTED FOR INFORMATION BYTHE COMMITTEE 6.1 Work Programme 2019/20 Agenda Item 6.1 - Work Programme 2019-20.docx 6.2 Regulatory Review and Tracking Report 1st April 2018-31st March 2019 Agenda Item 6.2- Regulatory and Review Tracking Report.docx 6.2.1 Regulatory review Report Agenda Item 6.2 (i) - Regulatory Review and Tracking Report.pdf 6.3 Health and Safety Priority Improvement Plan - in detail Agenda Item 6.3 - Health and Safety Priority Improvement Plan.docx 6.4 Lone Worker Devices Report Agenda Item 6.4 - Loneworker Report.docx 6.5 Environmental Health Inspection Report of Barry Hospital on 13th March 2019 Agenda Item 6.5 - EHO Report Barry Hospital.doc 6.6 Minutes from other Committees/ sub-Committees/ Groups Agenda item 6.6 -Minutes of Operational Health and Safety Group.docx 6.6.1 Fire Safety Group - December 2018 Agenda Item 6.6.1 - Fire Safety Group Minutes.docx 6.6.2 Water Safety Group - December 2018 Agenda Item 6.6.2 - Water Safety Group Minutes.docx 6.7 Review of the Meeting and Items to be raised at the Board and Other Committees 6.8 To note the date, time and venue of the next meeting:- 9.30am on Tuesday 9th July 2019 in the Corporate Meeting Room, Headquarters, University Hospital of Wales. Agenda attachments 1 Agenda.docx Health and Safety Committee 9.30am on 9th April 2019 Corporate Meeting Room, Headquarters, University Hospital of Wales AGENDA PRESENTATION – ARJO PROACT AUDIT SURVEY FINDINGS PART 1: ITEMS FOR ACTION 1.1 Welcome and Introductions Oral Chair 1.2 Health and Safety Management Arrangements Oral Director of Workforce & OD 1.3 Apologies for Absence Oral Chair 1.4 Declarations of Interest Oral Chair 1.5 Minutes of the Health and Safety Committee Chair meeting held on 22nd January 2019 1.6 Action Log Review Chair 2. Deliver Outcomes that Matter to People 3. Our Service Priorities 4. Sustainability 4.1 Board Assurance Framework (BAF) – Health and Oral Safety Risks Update Director of Corporate Governance 4.2 Pedestrian Access Strategy Director of Capital, Estates and Facilities 4.2.1 Pedestrian Strategy Independent Survey Report Director of Capital, Estates and Facilities 4.3 Enforcement Agencies Report Head of Health and Safety 4.4 Control of Contractors in Non-Estate Activities Head of Health and Safety 4.5 Fire Enforcement and Management Compliance Director of Report Capital, Estates and Facilities 4.6 Health and Safety Priority Improvement Plan – Head of Health exception report and Safety 4.7 Updated Health and Safety Related Policies Health and Schedule Safety Adviser 5. Culture and Values 5.1 Security Services Policy – for approval Director of Capital, Estates and Facilities 6. PART 2: ITEMS TO BE RECORDED AS RECEIVED AND NOTED FOR INFORMATION BY THE COMMITTEE Papers are available on the Health Board website 6.1 Work Programme 2019/20 Director of Workforce and OD 6.2 Regulatory Review and Tracking Report 1st April Director of 208 – 31st March 2019 Workforce and OD 6.3 Health and Safety Priority Improvement Plan – in Head of Health detail and Safety 6.4 Lone Worker Devices Report Head of Health and Safety 6.5 Environmental Health Inspection Report of Barry Director of Hospital on 13th March 2019. Capital, Estates and Facilities 6.6 Minutes from other Committees/sub- Committees/Groups Operational Health and Safety Group – December C Dalton 2018 6.6.1 Fire Safety Group – December 2018 G Walsh 6.6.2 Water Safety Group – December 2018 6.7 Review of the Meeting and Items to be Raised at Oral the Board and Other Committees Chair 6.8 To note the date, time and venue of the next meeting:- • 9.30am on Tuesday 9th July 2019 in the Corporate Meeting Room, Headquarters, University Hospital of Wales. 1.5 Minutes of the Health and Safety Committee meeting held on 22nd January 2019 1 Agenda Item 1.5 - Minutes of Meeting 22 January 2019.docx UNCONFIRMED MINUTES OF THE HEALTH AND SAFETY COMMITTEE HELD AT 9.30am on 22 January 2019 IN THE CORPORATE MEETING ROOM, HEADQUARTERS, UNIVERSITY HOSPITAL OF WALES (UHW) Present: Michael Imperato Independent Member – Legal (Chair) Akmal Hanuk Independent Member - Local Community In attendance: Nicky Bevan Head of Employee Health and Wellbeing Services (for agenda item HSC: 19/005) Charles Dalton Head of Health and Safety Martin Driscoll Director of Workforce and OD Stuart Egan Staff Lead for Health and Safety Abigail Harris Director of Planning Fiona Jenkins Director of Therapies and Health Sciences Fiona Kinghorn Interim Director of Public Health Geoff Walsh Director of Capital, Estates and Facilities Peter Welsh Senior Manager Lead for Health and Safety Apologies: Carol Evans Assistant Director of Patient Safety and Quality Nicola Foreman Director of Corporate Governance Secretariat: Rachael Daniel Health and Safety Adviser PART 1 HSC: 10/001 WELCOME AND INTRODUCTIONS The Chair welcomed everyone to the meeting. HSC: 19/002 DECLARATIONS OF INTEREST The Chair invited Committee Members to declare any interest in the proceedings included in the agenda. None were declared. HSC: 19/003 MINUTES OF PREVIOUS MEETING The minutes of the Health and Safety Committee held on the 9th October 2018 were APPROVED and ACCEPTED as a true record with the exception of the following minor amendments: (i) Title of Fiona Kinghorn should read Interim Director of Public Health (ii) Abigail Harris, Director of Planning’s apologies to be recorded. HSC: 19/004 UPDATED ACTION LOG The Committee RECEIVED the Updated Action Log from the previous meeting. HSC: 19/005 EMPLOYEE WELLBEING SERVICE UPDATE Mr Imperato welcomed Mrs Nicky Bevan, Head of Employee Health and Wellbeing Services to the meeting. Mrs Bevan informed the Committee ways to improve access to the service were currently being looked at. There was approximately a two week waiting time from self-referral to resource appointment, with then between 18 – 19 weeks waiting time to see a Counsellor which was below the 26 weeks Welsh Government target. Mrs Bevan explained the purpose of the resource appointment was to establish the appropriate intervention required e.g. self- help, counselling or onward signposting to GP and other specialist services, rather than going straight on to a counselling waiting list and added that approximately 30 – 40% of self-referrals are discharged at the resource appointment stage. The Head of Health and Safety queried whether there was any fast tracking available for staff showing signs of PTSD. Mrs Bevan confirmed there was with the Health Board being the only one in Wales with a designated PTSD service for employees who have experienced traumatic events at work and is delivered by a specialist Psychologist and is paid for separately but accessed through Occupational Health or the Employee Wellbeing Service. The Staff Lead for Health and Safety stated that whilst there was a fast track for the excellent physiotherapy service there was not one of stress and was also aware that the number of referrals were increasing with staff having to wait 18 – 19 weeks before starting the recovery process. Mrs Bevan advised fast tracking was being looked at on All Wales basis. The Director of Capital, Estates and Facilities supported Mr Egan’s comments as the waiting time for stress was having an impact on long term sickness with the aim of helping staff to return work. Mrs Bevan stressed that staff are not abandoned for 18 weeks following their 1st face to face meeting and are given a lot of information and self-help guidance. The Director of Workforce and OD stated every corporate function had a cost reduction target of 14% which inevitably has an impact on services and it difficult to prove whether more investment would reduce sickness levels. The Independent Member – Local Community queried whether a differentiation was made between work related and home related stress. Mrs Bevan advised it was grouped as work related, non-work related and combination of both and usually the latter was the main cause. Mrs Bevan added targeted interventions were also undertaken i.e. bereavement. The Committee NOTED the update and progress of the Employee Wellbeing Service.