Newsletter November 2012 ISSN 1022-8667 22 International ISMN Agency Internationale ISMN-Agentur e.V.

g TWENTIETH INTERNATIONAL g

g ISMN PANEL MEETING g

g CHIŞINĂU, MOLDOVA g

g 12 SEPTEMBER 2012 g

g PARTICIPANTS

Valentina Chitoroagă, Camera NaƒionalÈ a CÈrƒii din Republica Moldova (National Chamber of Moldova) Renata Cozonac, Camera NaƒionalÈ a CÈrƒii din Republica Moldova (National Book Chamber of Moldova) Some participants of the ISBN and ISMN Panel meetings at a joint visit of the Book Chamber of Moldova Joanna Eliades, Library Danilo Fernandez, of the Philippines Renek Mendrun, National Library of g AGENDA Poland Peter Fredin, National Library of Sweden Ali Ojabi, Iran Book House g Opening / Welcome addresses g Sixth Annual General Meeting of Aiva Gailite, National Library of Latvia Davo van Peursen, Donemus Stichting, the “Internationale ISMN-Agen tur Netherlands Eskedar Girum Haile, ISBN Agency, e.V.” Ethiopia Iryna Pogorelovs'ka, Book Chamber of g Progress reports of the national / the Ukraine Stella Griffiths, International ISBN regional ISMN agencies Agency, United Kingdom Dr. Bettina von Seyfried, International g ISMN Manager – The ISMN ISMN Agency Irina Ilina, Russian Book Chamber administrative software Kassem Al Tarras, ISBN Agency, Syria (Carolin Unger) Dr. Joachim Jaenecke, International g ISMN Agency Carolin Unger, International ISMN The Dutch ISMN tool (Davo van Agency Peursen) Antonín Je£ábek, National Library of g International ISBN Agency update the Czech Republic Mai Valtna, National Library of Estonia (Stella Griffiths) Alenka KaniË, National Library of Dr. Hartmut Walravens, Inter natio nal g Further contributions Slovenia ISMN Agency Marina Karpova Russian Book Nick Woods, International ISBN Chamber Agency, United Kingdom g OPENING Magret Kibido, National Library of Silvia Zafirova, National Library of South Africa Bulgaria The Chairman of the Internationale Dariush Matlabi, Iran Book House ISMN-Agentur e.V., Dr. Hartmut Walravens, warmly welcomed the par- g SIXTH ANNUAL GENER AL Girum Haile (ISBN Agency, Ethiopia), ticipants of the AGM. He thanked Ms. MEETING OF THE “INTERNA TIO - Kassem Al Tarras (ISBN Agency, Valentina Chitoroagă, Director of the Syria), Nick Woods (Inter national NALE ISMN-AGENTUR E.V.” Book Chamber of Moldova, for having ISBN Agency, United Kingdom) invited us to the lovely capital of Chair Person: Dr. Hartmut Walravens Moldova. Rapporteur: Carolin Unger AGENDA 10.15 - 13.00 h g Opening of the Chairman of the General Assembly Participants: g Adoption of the minutes of the Valentina Chitoroagă (Moldova), Annual General Meeting 2011 Renata Cozonac (Moldova), Joanna in Pretoria, South Africa Eliades (Cyprus), Danilo Fernandez (Philippines), Peter Fredin (Sweden), g Report of the Board Aiva Gailite (Latvia), Irina Ilina g Report of the Treasurer (Russia), Dr. Joachim Jaenecke (Vice g Reading of the report of the Chairman, International ISMN Agency, Cash Audits Germany), Antonín Je£ábek (Czech g Exoneration of the Board Republic), Alenka KaniË (Slovenia), Marina Karpova (Russia), Magret g Election of the Board Kibido (South Africa), Dariush Matlabi g Amendment of the Statutes, (Iran), Renek Mendrun (Poland), Ali § 6.3 Ojabi (Iran), Davo van Peursen g Resolution on membership fees (Nether lands), Iryna Pogorelovs'ka for 2013 (Ukraine), Dr. Bettina von Seyfried (Treasurer of the Board, International g Adoption of the budget for ă Valentina Chitoroag , Director of the Book ISMN Agency, Germany), Carolin 2013 Chamber of Moldova, the host of this Annual Unger (International ISMN Agency, g Proposal of the British and General Meeting Germany), Mai Valtna (Estonia), Dr. German ISMN agencies to Hartmut Walravens (Chairman of the amend the ISMN membership Valentina Chitoroagă and Renata Board, International ISMN Agency, fees Cozonac were especially delighted to Germany), Silvia Zafirova (Bulgaria) host this year's ISMN meeting since g Miscellaneous this fell together with the celebrations of the 55th anniversary of the National 18 members of the association entitled Book Chamber, the Camera NaƒionalÈ to vote attended the assembly. g OPENING OF THE CHAIRMAN OF a CÈrƒii din Republica Moldova. The THE GENERAL ASSEMBLY Book Chamber did very important Observers attending the AGM as work for the preservation of the guests: The 6th annual meeting was opened by Moldovan cultural heritage (c.f. page Stella Griffiths (International ISBN the Chairman, Dr. Hartmut Walravens. 16). Agency, United Kingdom), Eskedar He stated that the invitations had been sent out in due time, according to the Statutes. With 18 members present the representation was sufficient to enable the assembly to vote on resolutions. He welcomed observers from the Inter - national ISBN Agency as well as from the ISBN agencies in Ethiopia and Syria.

g ADOPTION OF THE MINUTES OF THE ANNUAL GENERAL MEETING 2011 IN PRETORIA, SOUTH AFRICA

The minutes had been circulated in time. No additions or corrections were made, so the minutes were adopted Marina Karpova and Irina Ilina unanimously.

2 | ISMN Newsletter 22 (2012) g REPORT OF THE BOARD small portion of what was really avail- able. He expressed his hope that pub- lishers would also start to number their AGM in Pretoria 2011 back lists. Much more than book pub- With view of the 2011 AGM in lishers music publishers usually still Pretoria the Chairman described what had older publications in their stock. a splendid meeting the National With the ISMN publishers should get Library of South Africa had organised. motivated to help build a directory Being there brought ISMN a great step which included their archival material. forward on the African continent, with South Africa signing the ISMN con - As mentioned above, it was good news tract directly prior to the AGM. Del - that South Africa had become a mem- egates from several other African coun- ber on occasion of the last AGM. And tries showed their interest to become we had been pleased to see that the member of ISMN, as well. The meeting Kenya National Library Services was also the second test of alignment follow ed soon after that. Interest was with the ISBN Panel meeting, an shown from a number of more African arrange ment which was of great advan- countries which made us hope to have tage. Participants of both meetings got more members from Africa in the near a lot of complementary information re- future. E.g. we could welcome the col- The ISMN brochure (cover and contents) garding partly different markets and league from Ethiopia as an observer at supply chains for the book trade and this Chisinau meeting. So the AGM in the music trade. The same procedures Pretoria had a very good outcome. of numbering publications could be Another new member we were happy looked at from different points of view. to wel come was Argentina, after Brazil and Colombia now the third Latin Membership American country using the ISMN. For the benefit of the ISMN system it China was still on its way to join the was a great success that the Library of ISMN system. The Standard had been Congress signed the contract last fall. translated and there were some more The United States was a psychologically steps to take but we hoped for them to important partner because in many establish an agency in the near future. parts of the world the music trade fol- The Chairman would meet with lows what the US did, being a very Chinese representatives next month large music market. Especially British and hoped to learn more then. music publishers were happy with the new member because until now it did Publications not help them much to have the ISMN The ISMN Newsletter covered the min- printed on their publications when the utes from the annual meeting and was US market made no use of it. This also available on the ISMN website, would change now when the ISMN like the ISMN Users’ Manual. Many would help to make the market more colleagues preferred the printed form, transparent, to build a good trade so for the time being we would contin- directory and good distribution chan- ue to publish that. Maybe that might nels based on the number. To have the change for financial reasons since we Library of Congress on board would relied on contributions and had to be have good effects in the future. They careful with expenses. currently were building a website which would include online registration We published a brochure on the bene- for publishers. Also, they decided not fits of the ISMN for different stake - to charge for their services which was hold ers as publishers, the music trade, highly appreciated since otherwise mu- rights organizations, libraries. This was sic publishers might refrain from par- not especially meant for ISMN admin- ticipating in the system. The Chairman istrators, but it might help agencies to One example was the IDNV (Inter - stressed the importance of identifying find arguments that they could use for nationale Datenbank für Noten und sheet music by the ISMN: If publica - advertising. Verlagsartikel – International Database tions did not carry the ISMN number for Printed Music and Musical Prod - which identified not only the special Applications ucts), offered by the German and item but also in general a music publi- In order to find publications trade di- British ISMN agencies. The IDNV was cation, consumers would only find a rectories proved to be very impor tant. a very well organized and designed di-

ISMN Newsletter 22 (2012) | 3 rectory, containing now about 580,000 historical music production in both the meantime, this was integrated into records. Sooner or later it might be - countries was not so large. Numbering TROVE where about 320,000,000 come the most important directory. But backwards would enable them to have Australian and online resources on we would encourage everybody who their whole music production in one , images, historic newspapers, maps, music, archives and more were merged. While working on this they had encountered problems with unidentified historic material since they could not be sure that two certain items were the same. Identifiers would solve and prevent from such problems. So there were great options for the future. A wider identification by ISMNs would also help against piracy. E.g. a large number of Internet suppliers of notated music were apparently not interested in identification, probably for copyright reasons. The more the ISMN system will become used worldwide the less chance for piracy will there be.

Dr. Bettina von Seyfried, Treasurer, and Dr. Joachim Jaenecke, Vice Chairman g REPORT OF THE TREASURER wanted to create a directory of his own. single system. Integrating backlists of "This year's treasurer report contains Ideally one could have one huge music publishing houses and music from the the following main aspects: On the in- directory in the future. Music publica- music information centers would make come-level we are happy to see that tions from all over the world would that complete. most countries supplied their member- then become available to customers ship fees. Together with a small Australia offered another good way of from all over the world. payback of social security contributions application for the ISMN: With Music we total EUR 48,791.13. In many countries the music Australia the National Library created production was relatively small. This one single catalog with not only scores Since the completion of the Financial gave a good opportunity to start retro- and books but also manuscripts and in- Report some fees for 2011 have been spective numbering of all publications formation on performances, exhibitions paid. So by now a total sum of EUR of sheet music the country had. E.g and other information from different 1550.- is still open including EUR Norway already started to do so and fields which could be linked and 1000.- deriving from the years 2008 to Australia was also considering this. The offered by this information system. In 2010. Last year's Panel meeting in South Africa was more expensive than the meetings the years before. Two mem- bers of the Board and Carolin Unger attended the meeting. The total costs were EUR 6334.68. Costs for the Panel meeting increased for two reasons: – Travel expenses to South Africa were higher than in 2010 when the Panel had taken place in Europe. – 2011 was the first year in which we had to cover the costs for catering. In former years we had kindly been invited by the hosting agencies. As Hartmut Walravens already report- ed, he went to several more meetings, as we decided for outreach and Participants during one of the sessions communication purposes. General

4 | ISMN Newsletter 22 (2012) travel costs were therefore higher since had to buy a new colour printer, a new person has to fly into town for the cash several conferences and meetings had external hard drive, a new telephone, a auditing. In the years to come, there to be attended: new fax machine. And the laptop got a will be changes in the board personnel virus and needed repair. Carolin Unger which means it might be necessary to – Dr. Walravens and Carolin Unger did a very good job in finding all we have board members to fly or travel attended the IAML meeting in needed at a fair price. otherwise into Berlin. Dublin in order to strengthen the networking of the International Expenses in that area altogether EUR After next year's Panel meeting in the ISMN Agency. 1324.92 US we will drop to a sum that we have to save as "security belt". Nobody knows what the next international fi - nancial crisis will be like and with what consequences for our agency. We have to make sure to always be able to pay for our rent and the fixed expenses. As we already did for the Indone sian meeting, we again try to get sup port for the forthcoming meeting in the USA." Bettina von Seyfried

g REPORT OF THE CASH AUDITORS

Bettina von Seyfried briefly sum - marized the report of the cash auditors who had been totally satisfied with the bookkeeping of the International ISMN Agency: “The cash audit was very intense, pre- Dr. Hartmut Walravens, Chairman of the International ISMN Agency, cise and positive. All our filing is in and Mai Valtna from Estonia best order, all transactions are transpar- ent, and nothing was done without consent of the Board. Therefore the – Carolin Unger visited the Frankfurt In my responsibility as treasurer, I have cash audits proposed to exonerate the Music Fair and visited the German to make you aware that we have to be Board. The report is written in German ISMN agency. careful with any membership fee- and all members are welcome to receive reduction. We try to spend the fees as – Hartmut Walravens attended the a copy if they wish." reasonable as possible. ISO TC 46 meeting in Sydney, Australia. Right now we have no travel costs for our board meetings since all board g – One of the cash auditors does not EXONERATION OF THE BOARD members are in Berlin. We as well have live in Berlin, so there were travel two cash audits in Berlin, only the third costs involved for the cash auditing Antonín Je£ábek proposed to exonerate of the International Agency. the Board. There was unanimous con- sent. The three members of the Board Those expenses are in all: EUR 6887.86 abstained. So the Board was exonerat- Costs for printing: EUR 824.09 ed. Postage for all mailing purposes: EUR 801.25 g ELECTION OF THE BOARD Our general budget has been as in pre- According to the Statutes, every three vious years regarding salary, office rent years a Board had to be elected. This and office material. year, all three members of the old Expenses for our IT and technical Board ran again and there were no oth- equipment have been much more than er applicants. Antonín Je£ábek con - usual. We had some technical disaster duct ed the elections. The assembly vot- in September/October 2011 when al- ed unanimously, with 3 abstentions most at the same time most of our Antonín Je£ábek (from the Board members), to re-elect technical equipment broke down. We from the Czech Republic the former Board: Dr. Hartmut Wal -

ISMN Newsletter 22 (2012) | 5 ravens as Chairman, Dr. Joachim Jae - necke as Vice Chairman, Dr. Bettina von Seyfried as Treasurer.

g AMENDMENT OF THE STATUTES, § 6.3

As the Chairman pointed out, the Board was doubtful about the consis- tency in view of future elections. On one hand it was a compliment for the Board to get so much faith from the members to be re-elected, on the other hand there should be somebody to take over some of the duties in the future. It would be no ideal way if, according to the current Statutes, the complete Board would retire in 3 years. Suc ces - sors would need an extended learning period which might be difficult for a smooth transition of work. Therefore From left to right: Aiva Gailite (Latvia), Magret Kibido (South Africa), Danilo Fernandez the Board came up with the idea to (The Philippines), and Eskedar Girum Haile (Ethiopia) amend the Statutes with respect to this going. If one or two experienced mem- act we needed 7 founding members on rent Board should get re-elected this bers of the current Board might be re- the spot. But it was a normal develop- year, the original wording would other- elected that would help a lot to contin- ment that this would change in the fu- wise lead to a situation in which a com- ue the work smoothly. ture, with the International ISMN plete new Board would have to be Antonín Je£ábek expressed his opinion Agency being an international associa- elected in 2015. There would be no that it would be very practical if the tion and Board members coming from possibility to benefit from the compe- Board came from the seat in Berlin. different parts of the world. The pro- tence of members of the current Board The Chairman explained that the fact posal would enable the current Board any longer, which might not be that the current Board came from to pass on experience. conducive for the development of the ISMN system. Berlin had technical reasons. The Proposal: International ISMN Agency was found- Would you be in favor of the change of § 6.3 of the Statutes of the Internatio - ed in Berlin and for this administrative the Statutes which would in effect just nale ISMN-Agentur e.V. currently read delete this one sentence which for the “The members of the Board are elect- time being stipulates that no member ed by the General Assembly for a term of the Board may be re-elected more of 3 years. The term of office starts with than twice? the closing of the General Assembly at which the elections take place. Each There was unanimous consent, no member of the Board is elected in a against, no abstentions. separate election. So the participants of the AGM voted No member of the Board may be re- to delete the sentence in the Statutes. elected more than twice. The term of office of the Board ends with the General Assembly at which a g RESOLUTION ON MEMBERSHIP FEES new Board is elected.” FOR 2013 The Board suggested to delete the sen- In comparison to those for 2012, there tence „No member of the Board may was no change other than the addition be re-elected more than twice”. of new members in the proposed mem- Explanatory statement: bership fees for 2013. This amendment of the Statutes would The assembly adopted the membership allow for a smooth transition in the fees for 2013. There was unanimous Joanna Eliades from Cyprus work of the Board. In case that the cur- consent, no against, no abstentions.

6 | ISMN Newsletter 22 (2012) g ADOPTION OF THE BUDGET FOR division and the Library of Congress in brary where they would show us very 2013 general. rare and precious objects. There might also be the option for guided tours We wanted to see to it that the new On looking at the budget for 2013 through Washington. agency could speed up its operations some concern was expressed regarding and that by the time of the meeting it the future financial situation of the IA. We were glad to be able to inform al- would have become fully operational. The Treasurer pointed out that the ready now about the AGM. This gave membership contributions had been We had done some research regarding agencies the possibility to inform their dropped a few years earlier. But when the practicability of the change of ven- directors early in advance so that their that was done everybody had been ue for those participants who would al- institution could better plan on next aware that it could rise again if neces- so attend the ISBN meeting. As ISBN year’s budget. To attend both meetings sary. The Chairman explained that we would end at lunch time on 12 Septem - would not involve exorbitant additional were working for the benefit of the ber, ISMN participants would have all costs and might improve their library’s whole music sector and there should be no problems as soon as the ISMN was used as much as the ISBN. There was also the possibility to apply for funding, as the Treasurer and Dariush Matlabi suggested. The assembly adopted the budget for 2013. There was unanimous consent, no against, no abstentions.

g PROPOSAL OF THE BRITISH AND GERMAN ISMN AGENCIES TO AMEND THE ISMN MEMBERSHIP FEES

As unfortunately the German ISMN delegate who had intended to present this proposal had not been able to at- tend the meeting, the resolution on this Alenka KaniË from Slovenia and Davo van Peursen from The Netherlands topic was postponed to the next AGM. afternoon and evening to go to Wash - relations to the Library of Congress. ington, D.C. The distance was rather Member institutions might even com- g MISCELLANEOUS short. There were fast train connections mission their staff to stay longer and (depending on train between 2 hrs 45 have talks with divisions of the LC. min and 3 hours 37 min by train from The Annual General Meeting 2013 As suggested by Alenka KaniË, we Manhattan to the center of Washing - would take place on Friday, 13 Sep - would give some very preliminary ton). Also, Washington offered a very tember 2013, in Washington, D.C., information regarding estimated travel fast and modern metro system, that USA. It would kindly be hosted by the and accommodation costs as soon as made it easy to reach hotels, if partici- Library of Congress. possible. We would also be trying our pants booked accommodation near best to cooperate with US authorities in There had been some discussion about public transportation. Another option advance to help our members get visa. the venue since the ISBN Panel meet- was to use a bus from Manhattan to ing would be held in New York earlier Washington (4 hrs 20 min). The third that week (11/12 September). It was an option was to fly which depending on excellent idea for ISBN to convene in the air ticket might not cost much. This New York since the US were such an would mean to buy an air ticket for the important country in the publishing way home town – New York – Wash - g PROGRESS REPORTS OF THE world. ISMN though would have its ing ton – home town. So: as far as logis- NATIONAL / REGIONAL meeting in Washington where the tics were concerned it would be no ISMN AGEN CIES Library of Congress was currently es- problem to come to Washington. Hotel tablishing the ISMN agency for the prices were even a bit lower there than United States. The benefit of this venue in New York. Progress reports of most of the agen - would be that ISMN participants, cies had been circulated prior to the many of them coming from libraries, Our kind colleagues from LC would meeting so that only a few participants would have the chance to see the music ooganize guided tours through the li - made some additional remarks.

ISMN Newsletter 22 (2012) | 7 Iran agency staff didn’t have time to prepare allowed a reduced tax for publications translations. So there were only two with ISBN. But this was not valid for There was a large number of music music publishers with ISMN so far. publications with ISMN. As a publishers in the country, about 150. The Book Chamber published lists of consequence music publishers used the Full information about ISMN and bib- music notations twice a year. ISBN which was of course against the ISBN and the ISMN standards. Renek Mendrun declared that they planned to organize a general meeting with the help of the music institute to make more people aware of the ISMN. Hartmut Walravens commented that it was an uncommon situation to have standard numbers linked with tax ben-

Dariush Matlabi (left) and Ali Ojabi from Iran Book House liographical data was available on the The agency charged a small fee per Iran Book House web site (www. number for office and management. ketab.ir). Publishers could give ISMN For the future, they hoped to build up information online on that website. some cooperation with the Romanian Assignment of an ISMN took only one ISMN agency which would hopefully day. start its work soon.

Netherlands Poland Renek Mendrun from Poland Davo van Peursen reported that the Due to a very special situation in ISMN work was starting in the Poland there was not much interest in efits. He suggested to make a compro- Netherlands. The agency had the ISMN: The government had mise for the time being in allowing par- developed an ISMN portal that combined tools for the administration work of the agency, the ISMN alloca- tion directly to publishers, and a title database. They would like to offer this program to other interested agencies as well (c.f. page 11).

Moldova As Renata Cozonac explained musicians and music publishers did not seem to understand the importance of the number although by using an ISMN they could of course promote their publications much better. It might be that they didn’t have enough infor- mation about the ISMN but there un- fortunately was not enough staff at the Book Chamber to improve the situa - tion. Publishers would need informa- From left to right: Carolin Unger (International ISMN Agency), Renata Cozonac (Book Chamber tion in the Romanian language, but the of Moldova), Dr. Joachim Jaenecke (International ISMN Agency)

8 | ISMN Newsletter 22 (2012) allel use of ISBNs and ISMNs on publi- way of administering ISMN and pub- changes (e.g. if a company ceases cations of notated music. By this Polish lisher address data. ISMN Manager publishing), music publishers would have the bene- therefore enables agencies to fulfill the • Automatic file-generation of lists of fit of a tax reduction but also the bene- essential tasks of allocating numbers, complete 13-digit ISMNs for these fits to have their publications avoiding double allocation and admin- publisher identifiers, i.e. including numbered with the correct identifier. istering publisher address data. Each calculation of check digit, generat- interested agency receives the program ing a list in either ASCII or html adapted/customized to the agency’s re- format, spective ISMN number ranges. That means agencies will of course only be • Generation of barcodes in PDF able to administer their own data but format, will be able to view other agencies’ da- • Possibility of automatic data ex - ta, such as the addresses of all ISMN change of up-to-date statistical data agencies, the blocks of numbers each to the International ISMN Agency agency administers and, all publisher (i.e. allocated publisher identifiers contact data and publisher identifiers and publishers addresses). that have been sent to the International ISMN Agency by the national/regional In the final version of the program agencies. Like in the past there is of there might be some minor changes in course also the option to send those da- some fields of the forms but basically it ta separately e.g. in Word- or Excel- will look like this: files if agencies would prefer to keep On opening the program there are sev- their old programs. eral index cards: Agencies, Publishers, Agencies will receive the program pre- Numbers, Blocks, Agency: Publishers, Peter Fredin from Sweden filled with the records that so far have Agency: Numbers, Agency: Exports. been sent to the IA. Then they can The four index cards on the left show Sweden check and correct these entries and add the data agencies so far have sent to the new publishers. Peter Fredin added that in Sweden International ISMN Agency via data many music publishers still used the ISBN, but the agency was trying to take care of the problem and to convince them to use the ISMN.

g ISMN MANAGER – THE ISMN ADMINISTRATIVE SOFTWARE

Carolin Unger

At the Lisbon Panel meeting our German ISMN colleague Wolfram Krajewski presented the idea of an ad- ministration program for ISMN agen- cies. It was a very complex task and so On opening the ISMN Manager program (example with data from the German ISMN agency) it took a while to create something that is working on an international level of- fering different kinds of features. It will simplify the cooperation between ISMN Manager offers: exchange. Agencies can view these en- national agencies and the International tries but not change any of these. • Automatic suggestion of the next ISMN Agency. The program is now al- available ISMN publisher identifi- The three index cards on the right rep- most ready and we will soon offer it to er, and therefore, resent the national agency’s data and our agencies. It will be available in the are theirs to work with: i.e. Agency: • English language and use the ANSI Prevention of double allocation of Publishers, Agency: Numbers, Agency: Latin I font. an ISMN on the agency level, Exports. ISMN Manager, as it is called, provides • Maintenance of contact data, regis- for an error-preventing and time-saving tration of any address or status

ISMN Newsletter 22 (2012) | 9 he will only publish a very few times in the foreseeable future or a block of 10, 100, maybe even 1000 – if it’s a large publisher – item identifiers. The appro- priate block has to be chosen from the ‘F2’ button in the Block ID field. The program will then automatically gener- ate the next free number from the cor- responding block of numbers that has been allocated to the national agency by the International ISMN Agency. Again, the grey fields will later be filled automatically, if applicable.

Change of an already existing entry To make changes in the entry of an al- ready existing publisher (e.g. because the address changed or because the publisher gets a second or third or ... publisher identifier) a double click on the respective name on the Agency: Publishers index card opens the win - dow to make the necessary corrections.

Production of lists of allocated numbers Agencies can produce exports directly ISMN Manager: The publisher record window to key in the address data from any publisher entry in Agency:

Entering a new publisher To key in a new publisher the ISMN agent just has to click on the ‘New pub- lisher record’ button below on index card Agency: Publishers and fill out the form in the new window ‘New Pub lish - er record’. The grey fields will later be filled automatically, if applicable. Below on that form in the field ‘Show on web- site’ it can be indicated if this publisher does not agree to have his contact data published in the ISMN Directory, the Music Publishers International ISMN Database on the website of the Inter - national ISMN Agency. The field is filled with ‘x’ (for yes) by default. If the publisher does not agree with publica- tion of his address data, the ‘x’ just has to be deleted. The minimum data required here is: Name, Country.

To allocate a publisher identifier a click on the ‘ISMN publisher numbers’ in- dex card in that same window opens a new window. By clicking on the ‘New’ button there it can be defined which block the publisher should get: For ex- ample just one single number because ISMN Manager: The publisher numbers window to allocate new numbers

10 | ISMN Newsletter 22 (2012) Publishers or Agency: Numbers. They have to click on the index card ‘ISMN publisher numbers’ and double click on the respective publisher identifier they want to generate a list of possible 13-digit ISMNs for. A new window opens with two index cards: ‘ISMN’ and ‘Exports’. A click on the ‘Exports’ index card followed by clicking the ‘New’ button leads to a new window where, under ‘Type’, there are three possibilities to choose from: • Agencies can create an ASCII file with a plain list of numbers. The publisher then can transfer this ASCII-file into for example an Excel-file and use it according to his needs, for example enrich it with his metadata. • Agencies can generate a html list for direct print out and later filling in by hand-writing. ISMN Manager: The export windows to generate lists of ISMN numbers • And/or agencies can generate bar- codes for the ISMNs in PDF for- mat. There will also be a possibility to enter the cost of an ISMN agency. When records into the IDNV (Inter nationale Donemus decided to take up the ISMN Now the item numbers wanted for the Datenbank für Noten und Verlags - responsibility there were a few precon- list have to be specified (‘Item no. from artikel, International Database for ditions: ... to ....’). The export can be started by Printed Music and Musical Prod ucts), clicking on a little brown cube symbol 1) There wasn’t any common database the German-based international data- next to ‘Quantity’. The export will be of sheet music in The Netherlands base for printed music and musical filed on the desktop. products. When interested, please con- 2) There was no funding available to tact our colleague Wolfram Krajewski maintain the work of an agency. from the German ISMN agency to get More features Donemus is part of Music Centre of the more information on this. Netherlands. This MCN will cease at • The index card Agency: Exports the end of 2012, but was able to help shows a history of the exports that Donemus to build an ISMN tool to have already been made. meet the requests of Donemus as ISMN • A View section on the upper menu g THE DUTCH ISMN TOOL agency. For this purpose, Donemus list- gives the possibility to adjust the ed a few aims. columns or the font according to Davo van Peursen the agency’s needs. 1) The tool should be able to handle • Very important is the regular Data The Dutch publisher Donemus recently most common ISMN actions, exchange with the International built an ISMN Tool for agencies. With 2) It should reduce the manual labour ISMN Agency because only then this tool agencies can easily handle their as much as possible to save costs, changes will be validated. This is tasks in a highly automated way. done via pressing the ‘Start’ button 3) The tool should build a complete in the Data exchange window in The Netherlands was one of the most catalogue of repertoire with an the upper menu. The data recent countries that got its ISMN agen- ISMN and exchange is encrypted and packed. cy. It took a long while before the Dutch music publishers agreed on the need to 4) The tool should be flexible and ac- ISMN Manager was adapted by the incorporate the ISMN system into their cessible to the agency, for publish- German ISMN agency and will be of- catalogues. Unlike other countries there ers and for other partners. fered to all ISMN agencies free of is no national library or archive that With this in mind Donemus concluded charge for storing and administering takes care neither of ISBN nor of ISMN that the best solution was an Open their data. which means that there is no subsidy Source portal, which would make the from the government available to cover tool easy to share with other agencies.

ISMN Newsletter 22 (2012) | 11 Silvia Zafirova from Bulgaria, Davo van Peursen from The Netherlands and Kassem Al Tarras from Syria (right)

The portal should be web-based, acces- publisher and then confirm their ac- portal is processed the number is avail- sible from every common web-browser, count. A publisher needs to pay for the able at the list of works of the publisher. without the need of downloading local prefix and can do this automatically Batch Process software. And of course the portal through the portal. The admin receives should be simple and secure. the payment information and can dis- To repeat this for all required numbers tribute a prefix to the publish - might take too much time for the pub- The portal was built by a company er. Automatically the publisher gets no- lisher. For this reason the portal also of- called Nextfactory. The portal was cre- tified of the updated status and can fers the option to work through a ‘batch ated with three entrances, one for pub- again log-in to start working. process’. (Illustration 4) At the fourth lishers, one for the agency and one pub- button at the home page the publisher lic entrance. The agency is the ‘admin’ When logged in again, the publisher can select the Batch option. On that of the portal with the ability to overview can click the button for ‘Works’ that page an Excel sheet can be downloaded all processes. The portal is set up in the will contain an empty list and a red but- that is ready for the ISMN tool. In this Dutch language, and the graphic design ton to bring in a first title. (Illustration Excel sheet the publisher can copy and of the portal will change at the end of 3) A long list can be filled with all detail paste all information for more than one 2012. Starting from January 1, 2013, the information. The marked fields are title and for more articles belonging to a portal will be online at www.ismn.nl. mandatory. After submitting the request title, like score, parts, solo-parts etc, ac- The small website will help publishers the publisher needs to pay for the cording to the ISMN rules. If this infor- to find their way in the portal and the ISMN. When the payment through the mation is pasted into the right columns, website will embed the portal itself. The illustrations used for this article may differ from the pages you will find when looking at the portal on the internet. But all functionalities are exactly the same.

The Publisher At the home page of the portal publish- ers can fill in their account details. (Illustration 1) And of course before logging in they need to apply for an ac- count. Publishers need to fill in their basic information and give an expecta- tion about the amount of ISMN they will need. (Illustration 2) The admin of the portal, the national agent will check the information, if necessary contact the Illustration 1

12 | ISMN Newsletter 22 (2012) the publisher can upload the finished Excel sheet on the same page of the por- tal. The portal will assign all required numbers and the publisher needs to pay for the range of numbers. The more numbers a publisher needs, the cheaper each number will be.

The Agency The national ISMN agency can log in as admin of the portal. As admin the agen- cy can perform all necessary actions to keep the portal running. The portal gives the admin 1) an overview of publishers, 2) an overview of used numbers, 3) n overview of available prefixes and 4) gives the agency the ability to acti- above: Illustration 2 vate new publishers. The portal doesn’t generate the prefix- es, because this should be arranged by the international ISMN office in Germany. The available prefixes need to be entered manually into the portal. But for many agencies this isn’t the most time consuming part of their work. Once entered into the portal all prefixes are available and can be dedicated to a new publisher. It is the task of the agen- cy/the admin to choose the right amount of digits depending on the size of the catalogue of publishers that re- quire ISMN. (Illustration 5)

The public catalogue Illustrations 3 and 4 All title information that was given to the portal by the publishers can be list- ed as a complete catalogue and can be searched by whoever the agency allows to do so. This catalogue can be shared only with publishers or can be accessi- ble for everyone. This feature is espe- cially interesting for agencies in coun- tries like The Netherlands when no other union database covers published music works. The Dutch ISMN Tool of- fers some basic search actions, but it can be easily extended with more search op- tions. (Illustration 6)

Conclusion: The Dutch ISMN Tool can be very use- ful for agencies that can’t rely on an al-

ISMN Newsletter 22 (2012) | 13 September 2012 and IIA is part of the working group. IIA also issued a revised Users’ Manual in January 2012. It includes all updated principles of as- signment to electronic publications (e- books) and brings key information on digital publications into one section. The standard must be reviewed at least every 5 years, undergoing an ISO sys- tematic review process. The options are: • Confirm (standard remains un - changed)

Illustrations 5 and 6 • Revise (some changes are needed) • Withdraw (standard no longer rele- vant) ISBN will be due for systematic review in 2013. Any revision will trigger ISO to issue IIA with new contract. There will be a new contract binding on agen- cies as well as IIA. This new contract requires IIA to guarantee compliance including “cost recovery” principles on an annual basis. As a consequence IIA will need to revise contract with each national ISBN agency. IIA organized several regional meet - ings: ready existing database with full title in- Currently, there are 151 national agen- formation. The tool has automated all cies, the newest ones being Oman, • CERLALC meeting in Bogotá, main tasks and helps the agency to do Myanmar, Bermuda. New interest was Colombia (April 2012) their job smoothly with a minimum of expressed by Rwanda and Mozam - – Argentina, Bolivia, Colombia, manual actions. In this way it is a cost bique. Previous interest from Somalia Cu ba, Dominican Republic, effective tool that makes an agency task and Liberia has not progressed. Ecuador, El Salvador, Guatemala, profitable where structural subsidy is Panama, and Venezuela A printed Publishers’ International lacking. ISBN Directory (PIID) is published by The Open Source approach makes it De Gruyter. Data come from 108 flexible to be taken over by other part- national ISBN agencies (ISBN prefixes ners, although some programming and publisher details). The PIID should be applied to fit the tool to an- includes more than 1 million prefixes. other local agency. The International ISBN Agency sees still room for improvement regarding ISMN agencies interested in this tool comprehensiveness and data accuracy. are welcome to contact: [email protected]. Identification of digital publications continues to be a challenging area. There is a lot of inconsistency of pub- lisher behaviour. IIA issued guidelines g INTERNATIONAL ISBN AGENCY in November 2010 and the feedback UPDATE was generally positive. The Book Industry Study Group (BISG) (US) is- Stella Griffiths sued a policy statement in December (International ISBN Agency, IIA) 2011 which was mostly aligned with IIA guidance. There are only small dif- ISBN is a mature standard (ISO stan- ferences with how DRM (Digital Rights dard since 1970). It is recognised in Management) is treated. The BISG pol- Stella Griffiths, Director of the International more than 200 countries and territories. icy statement review is due in ISBN Agency

14 | ISMN Newsletter 22 (2012) • Balkan regional seminar in Zagreb, g FURTHER CONTRIBUTIONS An overlap between ISSN and ISMN Croatia (May 2012) was only very rarely the case, since – Slovenia, Republic of Srpska, Standard Revisions most serials were text-based with only Bul garia, Serbia, Kosova, Croatia occasional examples of notations. So – Further follow up meeting Hartmut Walravens recommended these would clearly fall under the ISSN. agreed (Belgrade 2013 – date to be agencies to keep close cooperation with It was part of the rule that in those cas- fixed) their national standards bodies. During revision processes these would need ex- es where the publisher had received a • Nordic-Baltic meeting in Chisinau perts for advise and the ISMN as well contingent of numbers from the agency (September 2012) as the ISBN agents of course are then it was his decision to number his – Sweden, Norway, Finland, experts in their fields. So he publications. If it was s.th. that fell into (Po land), Denmark, (Lithuania), encouraged agencies to offer their own both categories he might apply an Latvia, Estonia experience and active help to the stan- ISMN as well as an ISBN. In cases dards bodies. where the agency took care of allocat- ing ISMNs for each item at the time it was published, then the agency would Cooperation between ISMN and ISBN have the possibility to decide on the ap- Hartmut Walravens would plead for propriateness of the number. more cooperation regarding regional meetings. For ISMN, so far the focus

had been on building up the system in g SOME GLIMPSES OF THE IAML Europe. ISMN agencies in other conti- CONFERENCE IN MONTRÉAL nents were not really clusters but rather widespread. But to cooperate with Carolin Unger ISBN in the Balkan meetings would be very much welcome since in some cases In July I attended the conference of the the collaboration with those agencies International Association of Music had not been very intense in the past. Libraries (IAML) which took place in Alenka Kanic favored this idea. Montréal, Canada. Dariush Matlabi would be interested to Besides having had several talks with have another regional meeting in the other delegates, some of them coming Nick Woods, International ISBN Agency Iran area. He suggested to build up a from ISMN agencies, I gave a report on mailing list as a first step, to share opin- the development of the ISMN at the A regional meeting for Arabic-speaking ions and communicate about questions Council meeting agencies had to be deferred. For the fu- amongst the agencies. One of the dominating issues at the ture, there are also plans for a ECO conference presentations was the digiti- countries meeting in SE Asia. Overlapping of standard numbers zation of sheet music for libraries in or- Furthermore, there were some individ- Peter Fredin asked if overlaps of stan- der to promote musical heritage. There ual meetings: dards were tolerable, i.e. when items are several projects going on and sever- al software programs being used. • Bosnia and Herzegovina (ISSN carry both, ISBN and ISMN numbers. AGM October 2011) Hartmut Walravens considered this to So several institutions presented their ideas and experiences with this. E.g. • Philippines (in Paris during ISSN be a matter of the judgment of the the US Library of Congress hosts the training meeting November 2011) ISMN administrator respectively the publisher. There was a wide margin of „Music Consortium Project“ that • Kyrgyz Republic (in Paris during discretion since in many cases there brings together primary source material ISSN training meeting February certainly was an overlapping of from numerous collections held by the 2012) standards. E.g. songbooks consisting of , Harvard University, Library of Congress, the Juilliard • Egypt (3 day seminar/training text and notation qualify for both, School, the Morgan Library and meeting in Cairo in June 2012) ISBN and ISMN. Or a book devoted to a composer or a musical work where Museum, and the New York Public Future training meetings are planned half of the content was text, the other Library, regardless of format and data for half was examples for notations, maybe range. Website http://digital2.library. ucla.edu/sheetmusic. • Afghanistan (to take place in with interpretation. It would be desir- London) able to allocate both numbers because Another example was a Spanish- the target group that might be interest- Canadian cooperation towards a • Oman (to take place in Oman) ed in the publication would be in the Digital Library of Spanish Contem - • Mozambique (to take place in book sector as well as in the music sec- porary Music: Fundación Juan March London) tor. in Madrid and the University of Prince

ISMN Newsletter 22 (2012) | 15 Edward Island, Charlottetown, Canada. There were reports on music score searching on the Internet, its technical implications and different approaches for solutions. Online music score searching is rather difficult. Although numerous libraries digitize their scores it is hard to find these on the Internet. To make this possible, one presentation showed a Music NgramViewer called Peachnote which enables users to search for scores, so far from collect - ions of the Petrucci Music Library, the Library of Congress and Duke University Library. Users just key in a Hartmut Walravens speaking in honour of the Book Chamber of Moldova sequence of notes. The system then at the celebration of its 50th anniversary checks in which of the digitized scores this special sequence of notes occurs and lists them to view as a PDF file. g 50TH ANNIVERSARY OF THE BOOK CHAMBER OF MOLDOVA Peachnote makes digitized scores accessible for content-based retrieval and algorithmic analysis. www.peach- In a festive event the Camera NaƒionalÈ the important role of the Book note.com. a CÈrƒii din Republica Moldova Chamber with regard to the preserva- One of the many other possibilities is a celebrated its 50th anniversary. There tion of Moldovan literature. They all Canadian project from McGill were more than 50 publishers present, especially honored the work of its ă. University called SIMSSA, an interface together with several representatives of director Valentina Chitoroag for music score searching and analysis. Moldova’s politics. Speakers stressed It aims at creating a union catalogue of digitized scores and to make content- Below: Hartmut Walravens with Valentina Chitoroagă , Director of the Book Chamber of based searches of online scores possible Moldova, and Renata Cozonac from the Moldovan ISMN agency by providing reliable optical music recognition (OMR) software. Another topic on the conference agen- da were questions concerning public domain and creative commons in musi- cology. It was looked at from different perspectives, like surveys on the use of YouTube by students and scholars or the avoiding of copyright infringe - ments. A guide to works that can be used freely can be found at the University of Montana's website: libguides.lib.umt.edu/ More information on the abstracts at http://www.iaml.info/files/annual_ conferences/20120711a_montreal_ programme_with_abstracts.pdf

Addresses of national ISMN agencies are listed on our website. ISMN agencies are requested to kindly inform us if their address and communication data changed. Internationale ISMN-Agentur e.V., Schlossstr. 50, 12165 Berlin, Germany Fax: (+49 30) 7974 5254 E-mail: [email protected] URL: http://ismn-international.org

16 | ISMN Newsletter 22 (2012)