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Dokolo District Local Government Performance Assessment Dokolo District (Vote Code: 575) Assessment Scores Accountability Requirements % Crosscutting Performance Measures 63% Educational Performance Measures 63% Health Performance Measures 70% Water & Environment Performance Measures 71% 575 Accountability Requirements Dokolo 2019 District Summary of Definition of No. Compliance justification Compliant? requirements compliance Annual performance contract 1 Yes LG has submitted an • From Dokolo DLG submitted the Annual Performance annual performance MoFPED’s Contract on 25th July, 2019. This was within the contract of the forthcoming inventory/schedule MoFPED adjusted submission deadline of 31st year by June 30 on the of LG submissions August, 2019. Therefore, the LG was compliant. basis of the PFMAA and of performance LG Budget guidelines for contracts, check the coming financial year. dates of submission and issuance of receipts and: o If LG submitted before or by due date, then state ‘compliant’ o If LG had not submitted or submitted later than the due date, state ‘non- compliant’ • From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm. Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget • From Dokolo DLG submitted the Budget that included the that includes a MoFPED’s Procurement Plan for the FY 2019/2020 on 25th July, Procurement Plan for the inventory of LG 2019. This was within the MoFPED adjusted forthcoming FY by 30th budget submission deadline of 31st August, 2019. June (LG PPDA submissions, Regulations, 2006). check whether: o The LG budget is accompanied by a Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant. Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the From MoFPED’s Dokolo DLG submitted the Annual Performance annual performance report official Report for the previous FY 2018/2019 on 1st August, for the previous FY on or record/inventory of 2019. This was within the MoFPED adjusted before 31st July (as per LG LG submission of submission deadline of 31st August, 2019. Therefore, Budget Preparation annual the LG was compliant. Guidelines for coming FY; performance report PFMA Act, 2015) submitted to MoFPED, check the date MoFPED received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the From MoFPED’s All the four Quarterly Budget Performance Reports for quarterly budget official record/ FY 2018/2019 were submitted to MoFPED as performance report for all inventory of LG indicated below: the four quarters of the submission of previous FY by end of the quarterly reports o Quarter One Report was submitted on 25th FY; PFMA Act, 2015). submitted to November 2018 to MoFPED MoFPED, check o Quarter Two Report was submitted on 30th January the date MoFPED 2019 received the quarterly o Quarter Three Report was submitted on 17th May performance 2019 reports: o Quarter Four Report was submitted on 1st August • If LG submitted 2019 all four reports to MoFPED of the Dokolo DLG submitted all the four quarterly reports previous FY by and the fourth quarter was submitted on 1st August July 31, then it is 2019 a date which was within the MoFPED adjusted compliant (timely submission deadline of 31st August 2019. Therefore, submission of each the LG was compliant. quarterly report, is not an accountability requirement, but by end of the FY, all quarterly reports should be available). • If LG submitted late or did not submit at all, then it is not compliant. Audit 5 No The LG has provided From MoFPED’s Dokolo DLG in a letter dated 28th February 2019 information to the PS/ST Inventory/record of Correspondence CR/D/251/3 (RE: Responses to on the status of LG submissions of issues raised by Auditor General on the Accounts of implementation of Internal statements entitled Dokolo District for the Financial Year ended 30th June Auditor General and the “Actions to 2018) made submissions to the PS/ST- MoFPED Auditor General’s findings Address Internal (received Office of the Auditor General on the 6th for the previous financial Auditor General’s March 2019) responding to PS/ST letter IIA50/260/01 year by end of February findings”, dated 7th February 2019 but received by the DLG on (PFMA s. 11 2g). This the 22nd February 2019 providing thematic responses statement includes actions Check: indicating key audit matters, Office of the Auditor against all find- ings where General’s recommendation, management actions and • If LG submitted the Internal Audi- tor and validation remarks. However, no evidence was a ‘Response’ (and the Auditor General provided during assessment for the letter to the PS/ST provide details), recommended the providing information on the status of implementation then it is compliant Accounting Officer to take of recommendations of the Internal Auditor General on action in lines with • If LG did not the internal audit reports for FY 2017/18. applicable laws. submit a’ Issues identified in the Auditor General's reportfor FY response’, then it is 2017/18 non-compliant • Performance of the Youth Livelihood Program • If there is a response for all – o Underfunding of the Program LG is compliant o Non Compliance with repayment schedules • If there are o Failure to transfer recovered funds to the partial or not all recovery account in BOU issues responded to – LG is not o Inspection of performance of Youth Projects compliant. o Failure to access Youth Group records • Implementation of the Uganda Road Fund o Improper emergency works at Adagnyeko- Abakuli road o DLG did not prioritise the completion of low cost sealing of Acandyang- Otururao road • Settlement of Pension and Salary arrears • Under collection of local revenue • Under collection of Government Grants • Accumulations of Arrears of Revenue • Unremitted payroll deductions • Understaffing • Audits of UPE schools • Delayed release of approved funds for YLP 2017/18 • Lack of ownership of forest reserves • Unlicensed activities on natural resources • Lack of medical Equipment at Dokolo HC IV • Inadequate availability of protective wear • Absence of District Physical Planning Committee 6 Yes The audit opinion of LG The audit opinion for Dokolo DLG for the FY ended Financial Statement 30th June 2019 communicated by the Auditor General (issued in January) is not was unqualified, therefore compliant. adverse or disclaimer. 575 Crosscutting Dokolo Performance District Measures 2019 Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 All new Evidence that a district/ In a letter ref. CR/153/3 dated 3rd August, 2016, the CAO infrastructure municipality has: appointed the following officers as members of the Dokolo District projects in: (i) a Physical Planning Committee; municipality / • A functional Physical (ii) in a district Planning Committee in - Chief Administrative Officer – Chairperson are approved place that considers new - Physical Planner - Secretary by the investments on time: score 1. respective - District Engineer Physical Planning - District Environment Officer Committees and are - District Agriculture Officer consistent with - Natural Resources Officer the approved Physical Plans - District Water Officer Maximum 4 - District Education Officer points for this performance - District Community Development Officer measure. - District Health Officer - District Environment Officer - M/s Elizabeth Adodong -Town Clerk of Dokolo TC During the time of assessment, the functionality of Physical Planning Committee could not be established because neither were the minutes nor the Plans Register Book availed. The District Physical Planner was reported to be away in Kampala for studies and all attempts to get the minutes and files by the DCAO and Mr. Rajab Epita the head of Natural Resources Department proved futile. 1 0 All new • Evidence that district/ There were no minutes availed to the assessment team. The infrastructure MLG has submitted at District Physical Planner who is the Secretary to the committee projects in: (i) a least 4 sets of minutes of was reported to be away in Kampala. There was an attempt by the municipality / Physical Planning DCAO and Natural Resources Officer to get the minutes but by (ii) in a district Committee to the the time of reporting, no minutes had been availed to the are approved MoLHUD score 1. assessment team. by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 1 0 All new • All infrastructure There was no Physical Development Plan in place to guide infrastructure investments are infrastructure investments. For that reason, consistence of projects in: (i) a consistent with the infrastructure investments with the plan could not be established. municipality / approved Physical (ii) in a district Development Plan: score are approved 1 or else 0 by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 1 1 All new • Action area plan There was evidence that Dokolo DLG prepared Action Area Plans infrastructure prepared for the previous for Adok Health Center III in Adelimo Sub County and Adok projects in: (i) a FY: score 1 or else 0 Health Center III in Adok Sub County, The Action Area drawing municipality / numbers were dated 23rd March, 2019, (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities There was evidence that the priorities for the current FY investment in AWP for the current FY 2019/2020 in AWP were based on outcomes of the budget activities in the are based on the conference which was held on 7th November, 2018 at the District approved AWP outcomes of budget Council Hall.
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