Our Mission Statement UMCHS, Inc. equips children and those who care for them for lifelong learning and success.
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Table of Contents Welcome A Message from our Executive Director ………………………………...…………….…...5 UMCHS by the Numbers ………………………………...………………………………….……..….6 Our Programs ………………………………...…………………………….……………………….…….…7 Opportunities within our Programs ……………………………...………….………….…....8 Settling In Business Hours, Inclement Weather ,…………………………………..………….…….…..9 Attendance & Punctuality, Meal Periods & Rest Breaks .……………….….…..10 Personal Electronic Communication Devices & Children .……………………..…...10
A Great Place to Serve Disabilities & Reasonable Accommodations ……………………………...…………..…...11 Bullying & Harassment ……………………………...……………………………….………….…....11 Volunteer Rights & Responsibilities ..…………...…………………………………………….12 Volunteer Protection Act of 1997 ……………………………………………………..……….13 Professionalism at it’s Best Our Core Values ……………………………………………………………………………………………..14 Dress Code & Grooming …………………………………………………………………………………15 Conflict of Interest, Political Activity …………………………………….………………….16 Protecting Confidential Information Confidential Information Explained ………………….…………………………………………17 Social Media Etiquette & Use ………………………………………….…………………………..17 Safety Incidents & Accidents ………………………………...………………………….……………………..18 Emergency Procedures ………………………………...………….………....….….…….….………..19 Interactions with Children, Substance Use & Abuse …………………………..….20 Exclusion Policy ……...……………………………….……………………..……...………………………..21 Child Abuse & Neglect ………………………………...……………………………………………..…22
Supplement: Application Materials
3 4 UMCHS is an agency committed to ensuring that children, and those who care for them, are given all the tools they need to create healthy and happy futures for the next generation. The agency is founded on the principles that have made Head Start one of the earliest and most effective interventions for preparing our young children for brighter futures academically, socially and emotionally.
We believe every child deserves a head start in life!
With that in mind, the agency has broadened those horizons and expanded service offer- ings. Ever-growing opportunities for children and caregivers can be provided in partnership so that communities ensure that each child has the best chance to enter school ‘ready to learn’ and to ultimately thrive as children grow. We weave nutrition, physical, emotional and oral health, parent education, and links to vital supports into all our program offer- ings at important junctures in a child and family’s life.
All services are provided by a team of more than 250 staff, board members and volun- teers. These services are made possible with contributions from federal, state, and local government and related organizations, foundations, businesses, faith communities and lo- cal individuals and philanthropists. We walk this important journey alongside our child care providers, parents, school & health districts and educational service districts, and all who seek to insure our communities foster the best childhood has to offer. The stage is set for the best early learning outcomes we’ve seen to date in eleven counties!
As a community, we are making sure that the places where children spend so much of their time, including child care, classrooms and communities, are transformed into resource- rich, quality environments. Our most at-risk children are given the resources that they need to thrive at a point in time that is so critical to their child development.
Together we can strengthen families, build communities and brighten our collective futures. Thanks for being a champion for our children,
Maureen McGrath, UMCHS Executive Director
5 Here at UMCHS we believe every child deserves a Head Start in life! We also believe that every child deserves an opportunity to grow, to learn, and to be equipped in such a UMCHS way that they and their families can thrive. BY THE Our programs weave physical, emotional, and oral health, proper nutrition, parent education, and links to vital sup- NUMBERS ports into all our service offerings at the most important junctures in a child and family’s life.
We are a team of almost 300 staff members and more than 250 volunteers working side-by-side in 8 unique programs across 11 different counties serving almost 10,000 families!
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Women, Infants, and Children at UMCHS
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Classroom Assistants S.M.A.R.T. Readers S.M.A.R.T. Coordinators contribute to the edu- work with S.M.A.R.T. read one-on-one with cation team by helping Head Start students. readers and oversee the the teachers in the reading program in the
classroom with school classroom. activities.
Kitchen Assistants Bus Assistants help the cook in preparing help in providing safe meals that include all transportation for children types of foods, including a and parents. variety of cultural dishes.
Parent Education Partners Clerical Assistants
assist in activities and exercises by providing Summer Lunch Assistants childcare or by facilitating courses designed to give participants hands-on learning experiences. Maintenance Assistants
Technology Assistants
Court Appointed Special Advocates
are volunteers that are appointed by a judge to watch over and advocate for abused and neglected children.
“We make a living by what we get, but we make a life by what we give.” – Winston Churchill
8 • Settling In • Business Hours Our administrative offices are open Monday—Friday from 8 am—4:30 pm. Individual Center hours may vary however most are open from 8 am—3:30 pm. Summer hours will vary from those listed.
The following centers offer extended hours: Neal Early Learning Center 7:30 am—5:30 pm Hermiston Child Development Center 7 am—5 pm Irrigon Early Head Start Center 7 am—3:30 pm La Grande Early Head Start 7 am—5 pm Pendleton Early Learning Center EHS 7:30 am—5:30 pm Pendleton Early Head Start 7:30 am—3:30 pm Umatilla Center 7 am—3:30 pm
Inclement Weather If bad weather requires us to close facilities, we will announce this on the radio as soon as possible. We try to make the decision by 5:30 a.m. so that school closure information is included in the 6:00 a.m. news broadcast. Please listen carefully to your radio on days you suspect may be difficult due to weather.
If you do not hear school closure information on the radio, assume that school is open and in session.
We contact the following radio stations, so please tune to one of your local stations to find out about school closures: KOHU AM Station 1360--Hermiston-Umatilla-Irrigon-Stanfield-Boardman KUMA AM Station 1290--Pendleton-Milton-Freewater KWHT FM Station 103.5--Pendleton-Milton-Freewater KTIX AM Station 1240--Pendleton KJDY AM Station 1400--John Day
Safety is our highest priority! If you do not feel as though conditions are safe for travel please consider rescheduling your service for another day. 9 Attendance & Punctuality
We rely on every member of our team as we strive to provide the resources and services our clients need. As a volunteer you are an irreplaceable and invaluable member of that team, and as such, you are asked to be present and arrive on time for the days and times you commit to.
If you are ill or have any infectious condition or disease please DO NOT volunteer until you are well.
If you must be absent or late please notify your supervisor as soon as possible. Your advance notice al- lows your supervisor to either call in another volunteer or to adjust his/her daily plan accordingly. Meal Periods & Rest Breaks
Labor laws do not specify when volunteers must have rest breaks or meal periods however it is our ex- pectation that every person on our team take meal periods and rest breaks according to ORS 653.261.
If you are scheduled to work 6 or more hours in a day please take at least a 30- minute uninterrupted meal period around the middle of your shift or at such a time as UMCHS may designate. Please note that meals that are eaten with children as part of your duties are not considered meal periods and do not negate your right to a mid-shift meal period.
We also ask that you take one 10-minute break for every four-hour period of work.
Personal Electronic Communication Devices
Whether you are in an office or out in the field, please limit your use of Personal Electronic Communication Devices to your rest breaks and meal periods.
All members of our team are strictly prohibited from using a personal cell phone or other recording device to photograph, document or otherwise record UMCHS clients, facilities, operations, or information that has been deemed confidential and proprietary.
Devices should be turned off or put away when in the company of children so they do not interrupt the provision of our full and continuous attention. 10 • A Great Place to Serve • Disabilities & Reasonable Accommodations
We are equally committed to providing reasonable accommodations for qualified individuals with a disabil- ity as required by law unless doing so would create an undue hardship on us and assuming the individual or accommodation does not pose a direct threat to the safety of any member of the UMCHS family.
Should you request or need an accommodation, we have the right to gather more information and confir- mation about your disability from a health care provider. Requests for accommodation should be submit- ted to your supervisor or Human Resources. Please plan on meaningfully participating in the discussion and process so that we can assist you as much as is feasible.
Bullying & Harassment
UMCHS is committed to creating a work environment in which all individuals are treated with respect, courtesy, and dignity in accordance with our Core Values. Harassment and discrimination of any team member on the basis of his or her race, color, national origin, religion, gender, gender identity (including gender expression), sexual orientation or preference, pregnancy, age, disability, injured worker status, marital status / familial status, veteran’s status, genetic information or history, or any other status protected by local, state, and federal law is strictly prohibited.
Bullying behavior, regardless of protected class status, is also strictly prohibited. Conduct prohibited by UMCHS policy is not only unacceptable in the workplace but also in any work-related setting outside the workplace, including other job sites, business trips, business meetings, business related social events, and UMCHS-sponsored events. Our policies prohibit any unprofessional or disrespectful behavior that UMCHS determines is negatively impacting our team members, our team dynamic, or the ability of the team to do its best work. Violations of this policy will result in discipline up to and including termination.
If at any time you believe you have been subjected to harassment, discrimination, retaliation, bullying or any other prohibited conduct please report the matter immediately to your supervisor or Human Re- sources. If you do not feel comfortable making a report to your direct supervisor, you may bypass him or her and report the complaint directly to Human Resources or a member of Management.
11 Volunteer Rights & Responsibilities
Volunteer Rights
To do meaningful and satisfying work To be assigned projects which meet your interests and needs To be oriented to the agency, it’s mission, and it’s philosophy To be trained appropriately for your work To receive supervision and guidance throughout your volunteer experience To have your service hours documented (with a certificate or letter) upon request To receive feedback and evaluation on the work that you perform To be treated with respect and as an equal partner within the organization To be trusted with confidential information necessary to carry out your assignment
Volunteer Responsibilities
Participate with enthusiasm and commitment Be open and honest with the program about your expectations and abilities Not to take on more responsibility than you can handle Fulfill time and task commitments To be comfortable saying ‘no’ if necessary To perform the tasks assigned to you to the best of your abilities To follow the program policies and procedures To respect those confidences entrusted to you To be open-minded and respectful toward opinions shared with you To notify the program in advance of absences or schedule changes that may affect them To learn from your volunteer experience
12 Volunteer Protection Act of 1997 Limitation on Liability for Volunteers
“Except as provided in subsections (b) and (d), no volunteer of a nonprofit organization or governmental entity shall be liable for harm caused by an act or omission of the volunteer on behalf of the organization or entity if— 1) The volunteer was acting within the scope of the volunteer’s responsibilities in the nonprofit organi- zation or governmental entity at the time of the act or omission; 2) If appropriate or required, the volunteer was properly licensed, certified, or authorized by the appro- priate authorities for the activities or practice in the State in which the harm occurred, where the activities were or practice was undertaken within the scope of the volunteer’s responsibilities in the nonprofit organization or governmental entity; 3) The harm was not caused by willful or criminal misconduct, gross negligence, reckless misconduct, or a conscious, flagrant indifference to the rights or safety of the individual harmed by the volunteer; and 4) The harm was not caused by the volunteer operating a motor vehicle, vessel, aircraft, or other vehi- cle for which the State requires the operator or owner of the vehicle, craft, or vessel to— a) Possess an operator’s license; or b) Maintain insurance.”
Exceptions to Limitations on Liability
“The limitations on liability of a volunteer under this Act shall not apply to any misconduct that— 1) Constitutes a crime of violence or an act of international terrorism for which the defendant has been convicted in any court; 2) Constitutes a Hate Crime; 3) Involves a sexual offense, as defined by applicable State law, for which the defendant has been con- victed in any court; 4) Involves misconduct for which the defendant has been found to have violated a Federal or State civil rights law; or 5) Where the defendant was under the influence (as determined pursuant to State law) of intoxicating alcohol or any drug at the time of the misconduct.”
13 • Professionalism at it’s Best • Our Core Values
UMCHS believes that all people, children, families, and team members should be treated with considera- tion, respect, and dignity, and we expect our team to meet the highest standards of professionalism and outstanding customer service. We live and serve others with the following partnership Core Values at heart: Integrity & Personal Responsibility – Being aware of our obligations to others and to ourselves to carry out our commitments. Living up to the letter and spirit of the law and the standards set by UMCHS, which includes compliance with all UMCHS policies and procedures. Teamwork & Cooperation – Working together in a spirit of cooperation to provide high quality cus- tomer service and a professional environment at all times to fulfill the mission and goals of the UM- CHS program. Courtesy & Mutual Respect – Recognizing that positive contributions can be made by anyone, regard- less of the level or position, and that when we work in an environment of trust and respect, both team members and the children and families we serve benefit. Tact & Discretion – Addressing issues with appropriate individuals in a confidential manner and main- taining a professional attitude toward co-workers, clients and community members. Thrift & Responsible Stewardship – Economically utilizing and conserving supplies, equipment and fa- cilities. Growth & Development – At all times promoting the growth of the children and families enrolled in this program by encouraging them to act in their own behalf, by assisting them in identifying their own strengths and resources, and by helping them develop plans to meet their own needs and those of their families
UMCHS strives to maintain a high standard of business ethics. As a representative of our agency we ask that you accept responsibility for the appropriateness of your behavior and to always exhibit a high degree of personal and professional integrity. We ask that you conduct yourself in a manner that leaves a favorable impression with the children and families we serve.
14 Dress Code & Grooming
UMCHS is a professional organization, and we ask that all our team members present a professional ap- pearance to promote a positive image to others with whom we do business. We want people to know that we care about the details when it comes to the services UMCHS provides, and our team members reinforce that message every day in the way they carry and present themselves to others. We ask that you use good judgment and taste in matters of personal grooming and that you wear appropriate attire and footwear for the workplace given your specified duties. Your supervisor or manager will advise you of any differences or variations that may apply to you. Please consider the following guidelines when deciding what attire might be appropriate in order to en- sure you are presenting a neat and clean appearance: At a minimum, attire should be clean, well-fitting and modest with no visible bare midriffs or under garments, or excessive cleavage or bare skin. Shorts, tee-shirts, workout wear, halter tops, exces- sively tight fitting or revealing clothing (e.g., low cut tops, short skirts (mid-thigh or higher), sheer or “see-through”, etc.), overly loose garments, casual hats, and flipflops are not permitted. Clothing or accessory items that could be deemed harassing or offensive to others are also prohibit- ed. Including any references to potentially offensive slogans, insignia, tobacco or alcohol products. Office staff may wear nice quality jeans on Fridays. Wear clothing which will not prove disruptive or hazardous to you or others in the performance of your duties including, for example, jewelry that could cause injury if it came in contact with or wrapped around others accidentally. Agency ID must be worn at all times; however, for specific job contexts such as working with infants, cooks, maintenance, etc., you may post your badge by the door. Footwear should similarly be clean and in good repair and appropriate for the nature of work you per- form. Open-toed shoes, sling back shoes, and shoes without backs are not allowed in the classroom, kitchen or on the bus. Individuals operating or working around machinery shall wear clothing that follows all safety guide- lines.
15 Conflict of Interest
A conflict of interest exists when a board member, director, volunteer, and/or employee or their spouse, domestic partner, sibling and/or sibling’s spouse, parent and/or parent’s spouse, child(ren) and/or child (ren)’s spouse, grandchild(ren) and/or grandchild(ren)’s spouse, and/or great grandchild(ren) and/or great grandchild(ren)’s spouse: Negotiates or approves a contract, purchase, sale, or lease on behalf of UMCHS and has a direct or indirect interest in, or receives personal benefit from, the entity or individual providing and/or receiv- ing the goods or services Approves the employment of or directly supervises a person who is an immediate family member of the director or employee Provides goods or services in competition with UMCHS Uses UMCHS facilities, assets, employees, or other resources for personal gain Receives a substantial personal gift from a vendor (more than a $25 value) if the recipient is re- sponsible for initiating or approving purchases from that vendor
All members of the UMCHS family have an obligation to: Avoid real or apparent conflicts of interest between their personal interests and those of our organi- zation when working with outside entities or individuals Disclose real or apparent conflicts to the Board of Directors
Refrain from participating in any decisions on matters that involve a real or apparent conflict
Partisan Political Activity
All members of our team are prohibited from taking an active part in partisan political management or in partisan political campaigns during normally scheduled duty hours.
It is our objective to establish and maintain high minimum standards for all UMCHS team members thus in any situation where a law or contract imposes higher stand- ards than those adopted by UMCHS the higher standard will apply. If any UMCHS standard or policy violates any law or contract that standard or provision shall be nulli- fied and any disciplinary action taken under said standard or provision shall be reviewed without delay.
16 • Protecting Confidential Information •
In the course of your work, you may have access to confidential, proprietary, and sometimes trade secret information (collectively referred to as Confidential Information) that pertains to UMCHS, the children and families we serve, or perhaps even fellow team members. The lives of families are private matters that must be protected from public scrutiny except when information is required to provide requested services, a crime has been committed, the safety of a child is in question, or an individual poses a danger to him/herself or others.
Under Oregon law, UMCHS may be legally liable for actions that are within the course and scope of du- ties of an employee, service provider or volunteer. Improper disclosure of confidential information is con- sidered to be outside the scope of official duties. As a result, UMCHS could refuse to defend an individual in any legal action that might be brought against that individual for violating confidentiality.
Any information obtained in the performance of official duties is to be considered confidential and is to be protected from access by unauthorized persons. Confidential Information may take the form of tangible things like documents, equipment, and data, or it can include processes, procedures, or just be information you hear or learn through personal observations while working (e.g., conversations, conferences, or meet- ings). Except for essential program staffing and operations, no information will be shared or discussed with anyone within or without the program without the written permission of the parent or guardian.
Protections for the Privacy of Records
UMCHS maintains student, client, staff, and volunteer records as needed for the educational guidance of students and clients, for orderly and efficient operation of the agency, and as required by law. All educa- tional, health, nutrition, special services and social services information related to clients and their fami- lies shall remain confidential.
17 • Safety • Injuries & Accidents
UMCHS has an obligation to prepare new team members for the hazards that may be involved in the performance of their duties. You will be instructed as to the best methods to use to complete your work safely and effectively. All team members will be advised on the use of personal protective equipment, emergency procedures, first aid kit locations, and injury reporting procedures.
Injuries
If you are injured while serving as a UMCHS volunteer or suffer a disease caused by your service, you have an obligation to immediately report the injury or illness to your supervisor. Any injury that REASONABLY could need medical attention, now or in the future, should be reported even if you choose not to seek medical attention at the time of the injury.
If an injury occurs, you should: 1) Report the injury/illness to your supervisor and to the Volunteer Manager by the end of the work day. 2) Complete an Incident Report Form as soon as possible and submit it to your supervisor.
If you witness another person suffer an injury or illness while in or on UMCHS facilities, grounds, and/or vehicles you must immediately report the incident to your supervisor. Your site supervisor will determine whether or not you need to complete an Incident Report Form based on your report and the reports of others. If you are asked to complete the Incident Report Form please do so without delay.
Accidents
Every accident that occurs involves a sequence of contributing causes. We believe that by evaluating and eliminating the causes, future accidents can be prevented. Any time an accident occurs an investigation is carried out by our supervisors and safety committee members in order to discover and, when possible, re- move the cause of the accident.
In order for us to maintain an accident-free environment we ask that you report any hazards you see or accidents you witness. We also ask you to report near-misses as they are often tell-tale signs of impend- ing accidents. 18 Emergency Procedures
UMCHS has established procedures to follow in the event of an emergency within a program or depart- ment that necessitates total or partial closure, threatens the safety and well-being of team members and/or clients, or interferes with the normal operation of the agency.
Serious Injury or Medical Condition
1) Assist with emergency procedures to ensure that children are not unnecessarily exposed to trauma. 2) Remain calm and reassure children that all possible actions are being taken to care for the injured or ill person and to protect others. 3) Remain with the children until advised otherwise.
Fires or Explosions
1) If a person’s clothing catches on fire, do not allow him or her to run as running will fan the fire. 2) Try to smother the fire by wrapping the person in heavy fabric (coat, rug, curtain, etc.) and rolling the person on the ground. 3) If fabric is not available, roll individual on the ground. 4) To escape from a burning building or room, always crawl when smoke is present to avoid asphyxiation. PLEASE REMEMBER: 1) Stay calm and remain with students. 2) If the fire or explosion is in your area and a member of our staff asks you to do so please assist in evacuating students. 3) Students, staff, and volunteers will convene at least 300 feet from the building after evacuating. 4) Remain in the designated area until you are released.
Evacuations
1) Leave building immediately, in a calm, orderly manner, using only the exit and directions you are given. 2) Get (and remain) at least 300 feet from the building. 3) Stay with the children for as long as you are asked to assist in keeping them in a group. 4) Wait to be contacted. Do not return to or move to another side of the building unless told to do so.
19 Interactions with Children
Per Oregon’s Office of Childcare regulations and our own organization’s policies, no child may be left alone or unsupervised at any time. Volunteers are not considered adequate supervision; therefore, no volunteer may be made solely responsible for any child(ren).
UMCHS team members utilize only positive methods of child guidance in modeling and managing behav- iors. Children are encouraged to follow classroom rules and routines and appropriate behaviors are rein- forced with specific praise and appreciation.
Consequences for inappropriate behaviors will be logical and reasonable and will NOT be delivered by vol- unteers. Additionally, no member of our organization will ever utilize corporal punishment, emotional or physical abuse, emotional or physical isolation, or the denial of basic needs to address inappropriate be- haviors. ANY violation of our child guidance expectations will result in the immediate and permanent ter- mination of our relationship with you.
Substance Use and Abuse
In the interest of maintaining a smoke-free environment for all of the children we encounter each day all members of the UMCHS family are asked to refrain from smoking during agency activities (i.e. field trips, neighborhood walks, and other group activities). Additionally, please avoid bringing clothing that smells of smoke onto any property utilized by UMCHS.
The Drug‐Free Workplace Act of 1988 requires federal contractors to establish and maintain a work en- vironment that is free from the effects of drug use and abuse. As this is also our business standard we expect all team members to work alcohol‐ and drug‐free. This expectation exists whenever a team mem- ber is in or on Agency property, surrounding grounds and/or parking lots, leased or rented space, any vehicle used for Agency business, and any other circumstances we believe may adversely affect our operations, safety, reputation, or program administration.
20 Exclusion Policy
A team member who is not feeling well may cause children and adults to get sick. If we ALL stay home when ill we will ALL stay healthier.
Please do not report for work if you are experiencing the following:
Fever of 100° F or above until temperature is consistently less than 99 degrees for 24 hours. Vomiting and/or diarrhea (abnormally loose, watery stool), with accompanying abdominal pain until vomiting and/or diarrhea has not occurred for 24 hours or more. Red eyes with yellow or green discharge until 24 hours after initiation of an antibiotic. Thick yellow or green nasal discharge with fever or behavior changes suggesting illness until initiation of an antibiotic or written documentation that you do not have a communicable illness is received from a health care provider. Persistent cough or cough that gets worse over time that is not improving after 4 to 5 days until written documentation that you do not have a communicable illness is received from a health care provider. Unusual spots or rashes accompanied by fever or behavior changes suggesting illness until written documentation that you do not have a communicable illness is received from a health care provider.
21 Child Abuse & Neglect
According to ORS 419B.010, any UMCHS employee having reasonable cause to believe that any child with whom the employee comes in contact has suffered abuse, or that any person with whom the em- ployee comes in contact has abused a child shall report or cause a report to be made . All volunteers in the classroom are expected to report any suspected incidents of child abuse.
Recognizing Child Abuse & Neglect
Indicators of Neglect Dirt or fecal/urine smell on child Rashes, sores, lice Malnourishment or dehydration with sudden weight loss Untreated medical condition Indicators of Physical Abuse Cuts, lacerations, punctures, wounds Bruises, welts, discolorations, grip marks Any unexplained injury that doesn’t fit with the given explanation of the injury Any injury incompatible with the child’s history of unexplained injuries Any injury which has not been properly cared for Burns, possibly caused by cigarettes, caustics, acids, or friction from ropes or chains, being dragged on the ground Overmedication Indicators of Verbal Mistreatment or Abuse
Humiliating, insulting, or threating language directed at the child
Signs of helplessness, hesitation to talk openly, fear, withdrawal, depression, denial, agitation, anger, confusion, or disorientation in the child
Non-compliance or overly compliant
22 Indicators of Sexual Abuse or Exploitation Bleeding, bruising, infection, scarring, or irritation to a child’s genitals, rectum, mouth, or breasts Torn, stained, or bloody underclothing Difficulty walking or sitting Changes in personal hygiene Weight gain or loss Ongoing, unexplained medical problems like stomachaches or headaches Depression, withdrawal, or excessive crying spells Sudden avoidance or fear of specific people, genders, or situations Any significant behavior change Acting out, attention seeking, aggression Sexually inappropriate behaviors, compulsive masturbation, promiscuity Hints about sexual activity and a new or detailed understanding of sexual behavior
Reporting Child Abuse & Neglect
Prior to making the telephone report to DHS, you will need to discuss the situation with the Teacher, CFA, Program Manager, or other appropriate staff. A staff person will be present when you contact DHS to make the child abuse report. Any follow-up from the child abuse report will be the responsibility of the staff person who is working with the family. If the alleged incident involves a UMCHS staff per- son, you must discuss the situation with the staff person’s supervisor as soon as possible, but prior to contacting DHS. If you are a mandated reporter under Oregon’s mandatory reporting law, the require- ments of the law take precedence.
Information Needed to Report Child’s name, address, and age Parent and/or guardian’s name Type of abuse Extent of the Abuse The explanation given for the abuse or injury Any other information that will help establish An exact account of what the child or other the cause of the abuse or identity of the person said, or what you observed abuser
23 Think you’re ready to join our family?
Age Requirements
Volunteers in our Head Start and Early Head Start programs must be at least 15 years of age.
Volunteers in our CASA program must be at least 21 years of age. Background Checks
All recurring volunteers who are 18 years of age and older must pass a background check.
We cover the cost of the background check. Placement
After you attend Volunteer Orientation, complete and submit your application materials, and your background check has cleared we will begin the process of placing you for service.
There can be a delay of up to 2 weeks in placement depending upon the time of year, the workload of the service site supervisor, or the specificity of your service request.
You may not begin working until your background check has been approved and
your site supervisor has been notified that you are approved for service.
If you have any questions regarding volunteer onboarding please don’t hesitate to contact a member of our Volunteer Program Team @ 541-564-6878.
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25 Umatilla-Morrow Head Start, Inc. 110 NE 4th Street Hermiston, OR 97838 (541) 564—6878
Christine Studer Volunteer Manager
26 Acknowledgement of Standards of Conduct
I have read and am familiar with UMCHS’ Standards of Conduct. I understand that all team members are required to support both the letter and spirit of our policies against discrimination and harassment. I further understand that UMCHS takes a zero-tolerance ap- proach to violations of said policies and/or retaliation against whistleblowers. I acknowledge and certify that I have received and reviewed a copy of the policy regarding Protections for the Privacy of Records and I understand that it represents a mandatory policy of UMCHS. I agree to abide by the aforementioned policy and acknowledge that I have a duty to report any suspected or known violations to my supervisor or the Volunteer Manager. Additionally, I am aware that any failure to comply with any UMCHS Standard of Conduct may result in disciplinary action up to and including relationship termination, referral for criminal prosecution, and/or reimbursement to UMCHS or the applicable government agency or body for any losses or damages re- sulting from said failure. By signing this acknowledgement I am indicating that I will abide by, comply with, and enforce UMCHS’ Standards of Conduct, policies, and behavioral expectations.
______Volunteer Signature Volunteer Name (Printed) Date
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PHOTO RELEASE
For consideration which I acknowledge, including promotional consideration, I grant to Umatilla-Morrow Head Start, Inc. (UMCHS) the right to copy, reproduce, and use photographs of me (the “Pictures”) for any lawful purpose throughout the world and in perpetuity. I grant Head Start the right to use my name in connection with all uses of the Pictures and waive the right to inspect or approve any use of my Pictures.
I release UMCHS from any claims that may arise regarding the use of the Pictures including any claims of defamation, libel, invasion of privacy, or infringement of moral rights, rights of publicity or copyright. I acknowledge that I have no owner- ship rights in the Pictures.
UMCHS is not obligated to utilize the rights granted in this Agreement. This authorization and release shall inure to the benefit of the legal representatives, licensees, and assigns of UMCHS.
This Agreement expresses the complete understanding of the parties. I have read and understood this agreement and I am over the age of 18.
Name: ______Date: ______
Signature: ______
Address: ______
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