TOWN PANCHAYAT EXAMBA Sangolli Rayanna Circle Examba-591244
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TOWN PANCHAYAT EXAMBA Sangolli Rayanna Circle Examba-591244 TENDER DOCUMENT (KG-1) Sl Description of Item Quantity Amount Put to Tender No Installation of Individual 1 51 No 795192.00 Solar Light for SC people MAY-2019 1 Town Panchayat Examba TENDERS FOR THE SUPPLY OF MINI TIPPER VEHICLE FOR SOLID WASTE MANAGEMENT SECTION I. INVITATION FOR TENDERS (IFT) No/TP/Technical/Tender/2019-20 Date : - -2019 1. The Town Panchayat Examba (Purchaser) invites tenders from eligible tenderers for the supply of the goods listed below: 2. The tenderers may submit tenders for any or all of the goods given above. Tenderers are advised to note the qualification criteria specified in Section VII to qualify for award of the contract. 3. Tender documents (and additional copies) may be downloaded from the e- procurement website http://eproc.karnataka.gov.in under login for Suppliers. 4. Tenders must be accompanied by earnest money deposit which will be paid online through e-Procurement portal Table below and shall have to be valid for 90 days beyond the validity of the tender. Sl Description of Item Quantity Amount Put to EMD No Tender Installation of Individual 1 51 795192.00 20000.00 Solar Light for SC people 5. Tenders must be electronically submitted (on-line through internet) on or before the date and time notified in e-procurement portal. Financial bid will be opened on the date and time notified in e-procurement portal. If the office happens to be closed on the date of opening of the tenders as specified, the tenders will be opened on the next working day at the same time and venue in e-portal, in the presence of the Tenderers who wish to attend at the Office of the CHIEF OFFICER, TP, Examba. 6.Other details can be seen in the tender documents. Sd/- CHIEF OFFICER Town Panchayat Examba 2 Town Panchayat Examba SCHEDULE OF TENDERS FOR Installation of Individual Solar Light for SC people No/TP/Technical/Tender/2019-20 TENDER REFERENCE Date: 27-04-2019 LAST DATE FOR UPLOADING OF FILLED IN 17.05.2019 upto 16.30 PM TENDERS TIME AND DATE OF OPENING OF TENDERS 18.05.2019 upto 16.45 PM PLACE OF OPENING OF TENDERS Office of Town Panchayat Examba ADDRESS FOR COMMUNICATION The CHIEF OFFICER Town Panchayat Sangolli Rayanna Circle Examba-591244 Belgaum district Karnataka. 3 Town Panchayat Examba SECTION II: INSTRUCTIONS TO TENDERERS TABLE OF CLAUSES Sl no Topic Clause Page No A. Introduction 1 Eligible Tenderer 5 2 Cost of Tendering 5 B. Tender Documents 3 Contents of Tender Documents 5 4 Clarification of Tender documents 5 5 Amendment of Tender Documents 5 C. Preparation of Tenders 6 Language of Tender 6 7 Documents Comprising the Tender 6 8 Tender Form 6 9 Tender Prices 6 10 Tender Currency 6 11 Documents Establishing Tenderer’s Eligibility and Qualifications 6 12 Documents Establishing Goods Eligibility and Conformity to Tender 7 Documents 13 Earnest Money Deposit 7 14 Period of Validity of Tenders 8 15 Format and Signing of Tender 8 D. Submission of Tenders 16 Submission of Tenders 8 17 Deadline for submission of Tenders 8 18 Late Tenders 8 19 Modification and Withdrawal of Tenders 8 E. Tender Opening and Evaluation of Tenders 20 Opening of Tenders by the Purchaser 8 21 Clarification of Tender 22 Preliminary Examination 8 23 Evaluation and Comparison of Tenders 9 24 Contacting the Tender F. Award of Contract 25 Post-qualification 11 26 Award Criteria 11 27 Purchaser’s Right to Vary Quantities at Time of Award 11 28 Purchaser’s Right to Accept any Tender and to Reject any or all Tenders 11 29 Notification of Award 12 30 Signing of Contract 12 31 Performance Security 12 32 Corrupt & fraudulent practices 4 Town Panchayat Examba SECTION II: INSTRUCTIONS TO TENDERERS A. Introduction 1. Eligible Tenderers 1.1 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka. 2 Cost of Tendering 2.1 The Tenderer shall bear all costs associated with the preparation and submission of its tender as per e procurement portal. B. The Tender Documents 3. Contents of Tender Documents 3.1 The goods required, tendering procedures and contract terms are prescribed in the tender documents. In addition to the Invitation for Tenders, the tender documents include: (a) Instruction to Tenderers (ITT) ; (b) General Conditions of Contract (GCC) ; (c) Special Conditions of Contract (SCC) ; (d) Schedule of Requirements; (e) Technical Specifications; (f) Tender Form andPrice Schedules; (g) Earnest money deposit Form; (h) Contract Form; (i) Performance Security Form; (j) Manufacturer’s Authorization/Guarantee Form 3.2 The Tenderer is expected to examine all instructions, forms, terms, and specifications in thetender documents. Failure to furnish all information required by the tender documents or submission of a tender not substantially responsive to the tender documents in every respect will be at the Tenderer’s risk and may result in rejection of its tender. 4.Clarification of Tender Documents 4.1 A prospective Tenderer requiring any clarification of the tender documents may notify the Purchaser in writing or by telex or cable or fax at the Purchaser's mailing address indicated in the Invitation for Tenders. The Purchaser will respond in writing to any request for clarification of the tender documents which it receives no later than 15 days prior to the deadline for submission of tenders prescribed by the Purchaser. Written copies of the Purchaser's response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective tenderers which have received the tender documents. 5. Amendment of Tender Documents 5.1 At any time prior to the deadline for submission of tenders, the Purchaser may, for any reason, whether at its own initiative or otherwise, modify the tender documents by amendment. 5.2 All prospective tenderers who have received the tender documents will be notified of the amendment in writing or by cable or by fax, and will be binding on them. 5.3 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, the Purchaser, at its discretion, may extend the deadline for the submission of tenders. C. Preparation of Tenders 6. Language of Tender 6.1 The tender prepared by the Tenderer, as well as all correspondence and documents relating to the tender exchanged by the Tenderer and the Purchaser, shall be written in Kannada language. Supporting documents and printed literature furnished by the Tenderer may be in another language provided they are accompanied by an accurate translation of the relevant passages in Kannada language in which case, for purposes of interpretation of the Tender, the translation shall govern. 5 Town Panchayat Examba 7. Documents Comprising the Tender 7.1 The tender prepared by the Tenderer shall comprise the following components: (a) A Tender Form and a Price Schedule completed in accordance with ITT Clauses 6, 7 and 8; (b) Documentary evidence established in accordance with ITT Clause 9 that the Tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted; (c) Documentary evidence established in accordance with ITT Clause 10 that the goods and ancillary services to be supplied by the Tenderer conform to the tender documents; and (d) Earnest money deposit furnishedin accordance with ITT Clause 11. 8. Tender Form 8.1 The Tenderer shall complete the Tender Form and the Price Schedule furnished in the tender documents, indicating the goods to be supplied, a brief description of the goods, quantity and prices. 9.Tender Prices 9.1 The Tenderer shall indicate on the Price Schedule the unit prices and total tender prices of the goods it proposes to supply under the Contract. To this end, the tenderers are allowed the option to submit the tenders for any one or more schedules specified in the ‘Schedule of Requirements’ and to offer discounts for combined schedules. However, tenderers shall quote for the complete requirement of goods and services specified under each schedule on a single responsibility basis, failing which such tenders will notbe taken into account for evaluation and will not be considered for award 9.2 Prices indicated on the Price Schedule shall be entered separately in the following manner: (i) the price of the goods, quoted (ex-works, ex-factory, ex-showroom, ex-warehouse, or off-the-shelf, as applicable), including all duties and sales and other taxes already paid or payable a. on components and raw material used in the manufacture or assembly of goods quoted ex-works or ex-factory; or b. on the previously imported goods of foreign origin quoted ex-showroom, ex-warehouse or off-the-shelf. (ii)any Indian duties, sales and other taxes which will be payable on the goods if this Contract is awarded; (iii) the price forinland transportation, insurance and other local costs incidental to delivery of the goods to their final destination; and (iv) the price of other incidental services listed in Clause 4 of the Special Conditions of Contract 9.3 Prices quoted by the Tenderer shall be fixed during the Tenderer’s performance of the Contract and not subject to variation on any account. A tender submitted with an adjustable price quotation will be treated as non-responsive and rejected, pursuant to ITT Clause 19. 10. Tender Currency 10.1 Prices shall be quoted in Indian Rupees: 11 Documents Establishing Tenderer’s Eligibility and Qualifications 11.1 Pursuant to ITT Clause 5, the Tenderer shall furnish, as part of its Tender, documents establishing the Tenderer’s eligibility to tender and its qualifications to perform the Contract if its tender is accepted.