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Village of Haines Junction Regular Council Meeting 7:00 P.M. October 14, 2020 Council Chambers

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Village of Haines Junction Regular Council Meeting 7:00 P.M. October 14, 2020 Council Chambers Village of Haines Junction Regular Council Meeting 7:00 p.m. October 14, 2020 Council Chambers In order to comply with territorial regulations to reduce the risk of COVID-19 virus transmission, Council Chambers is closed to the public, who are invited to attend through Zoom web or teleconferencing. Please visit the Village website (www.hainesjunctionyukon.com) or call the Village Office (634-7100) for instructions. AGENDA 1. Call to Order 2. Acknowledgement of Champagne and Aishihik First Nations Traditional Territory 3. Adoption of Agenda 4. Declaration of Pecuniary Interest 5. Adoption of Minutes of Regular and Special Council Meetings a. Draft Council Minutes 2020-09-23 6. Proclamations 7. Delegations a. Northwestel re Every Community Project 8. Public Hearings and Public Input Sessions 9. Old Business a. RTC re Assets Disposed September 23, 2020 b. RTC re Proposed Assets to be Disposed 10. New Business a. RTC re 2020 Council Meeting Schedule b. Accounts Payable to October 14, 2020 11. Bylaws – Reports, Readings and Adoption a. Urban Electrification Bylaw #374-20 – 3rd Reading and Adoption 12. Correspondence a. RCMP Monthly Mayor’s / Chief’s Policing Report b. YG Executive Council Office re Seasonal Time Change c. Kluane Mountain Bluegrass Festival President re Postponement of 2021 KMBF d. Tasin Melanson re Thank you for the Awesome New Biking Trail e. MLA Wade Istchenko to Minister of Community Services John Streicker re Tender 2019/20-3670 Haines Junction Infrastructure Upgrades: Phase 3 f. Dakwa ̈̀ ka ̈̀ da nda dän kų̀ Haines Junction Health Centre News October 2020 13. Council Reports and Notice of Motions 14. Questions from the Public 15. Motion to Close Meeting to the Public 16. Adjournment The next Regular Council Meeting will take place at 7:00 p.m. on October 28, 2020, in Council Chambers. The Village of Haines Junction respectfully acknowledges that we are situated on the Traditional Territory of the Champagne and Aishihik First Nations. Northwestel’s Every Community Project Background: Northwestel’s Every Community Project will bring high speed, unlimited Internet to over ten thousand households across Yukon and the NWT using world-leading Fibre-to-the-Home and Low-Earth-Orbit satellite technology. Northwestel operates on the traditional territories of First Nations, Métis and Inuit peoples. We are grateful for the many Indigenous partnerships over 41 years that have helped build a strong northern network. We acknowledge the Indigenous government support we have received as we take this next step and we commit to moving forward in consultation and collaboration with our Indigenous Government partners. The Project: Old legacy technology such as two strand copper lines within communities limits our ability to bring high-speed Internet to customers’ homes. As was recently done in Hay River, Northwestel will resolve this challenge by installing fibre-optic cable right to the home – either along poles or buried underground. In communities served by satellite performance improvements will come in year three of the project through the deployment of low earth orbiting satellites. The process to bring Fibre-to-the-home (FTTH) involves both connecting communities with larger transport lines and doing work in “the last mile” to bring fibre from the transport lines to the home. In most cases, the work involves first measuring and ordering fibre line for a community, hanging the lines from existing poles and connecting homes. The installation does not require the purchase of new equipment and is free to homeowners. Outcomes and Benefits: The Every Community Project will bring communities served by terrestrial DSL from a 15Mbps download and 1Mbps upload speed to a 250Mbps download and 15Mbps upload speed. There will be options for unlimited data with a fee structure similar to that of the major centres, including the removal of the $20/month standalone internet charge. Satellite served communities will go from 5Mbps download and 1Mbps upload to 50Mbps and 10Mbps respectively. Customers will be served by technicians and customer support living and working in Northern Canada. Local Community Service Technicians in the communities will receive skills re-training so they can resolve issues on the new network within their home community. During construction, Northwestel will seek to use qualified local and northern services, contractors and suppliers where possible, unless specialized skills are required to complete the project International studies have shown that rural broadband access has a positive impact on healthcare and education outcomes. This project will reduce barriers to accessing quality government services, wherever you live. More data and faster speeds mean more choice for families and community members, whether they use the Internet to boost their small business, stream their favourite content or share with the world. And Internet rates will always compare to what’s available in the North’s larger cities. Project Timelines: This is a three-year project with a completion date of 2023. Work in the Haines Junction area in planned to begin with surveys in 2021 and FTTH and service commencing in 2022. To: The Council of the Village of Haines Junction From: Curtis Shaw, President of Northwestel Date: October 5, 2020 Re: Questions Sent October 1, 2020 Dear Mayor Eckervogt and Councillors of Haines Junction, Please see the responses below to the questions that were sent on Thursday, October 1. 1. What will be the download and upload speeds (upload is particularly important to users who are operating a business)? Download and upload speeds will vary depending on the package the user has. The peak download speed in Haines Junction would exceed 250 mbps download and 15 mbps upload. Current peak speeds are 15 mbps download and 1 mbps upload. 2. Will there be service interruptions during the installation for users? There should not be any major interruptions. If there were any expected interruptions, they are typically planned to occur between midnight and four AM. 3. If there are service interruptions will there be a protocol to advise people when they will occur and how long will the interruption last? We will be in contact with the Yukon Government, RCMP, Village, and Champagne and Aishihik First Nation Government in advance with all this information. 4. What will the installations look like? In some neighbourhoods, the telephone and electrical lines are underground. Will the new internet connections be underground? We will be replacing the copper wiring going into homes and buildings with fibre optic cable. We have a picture in our presentation that helps show the difference. If the copper wiring were entering the premise from underground, the new connection would come in from the ground as well. This project will require our workers to dig to lay fibre optic cable and enter people’s homes to connect the fibre inside. We will be seeking consent from homeowners before we enter or do this work. We will have a website that individuals can submit their consent to. There will be no cost to homeowners to get connected to fibre optic cable while we are there. If a homeowner does not agree to connect to fibre during the initial installation, but chooses to connect a few years later, they can but may have to pay an installation fee. 5. When will the installations begin and how long will it take? We will begin survey work of Haines Junction in the spring/summer of 2021 and begin the installations in the summer/fall of 2022. The project is expected to be complete in your community by October 2022. Installation is expected to take approximately four weeks. 6. Will you be hiring local people to work on this project? Yes, we will be looking to engage locally wherever reasonable (list below). The actual installation of fibre to the home is a specialized skill set that requires technicians. Support for the crew while in town and other potential local uptake is described below. 7. If you are going to hire some local people – what is the skill sets that you will be looking for? Potential local contracts could include: • Accommodations and food • Purchase of gas • Possible truck rentals, and • Potential for door knockers and traffic control We may also have opportunities for individuals to work in traffic control and canvas houses to obtain consent for the technicians to enter the premises for the fibre installation. 8. Will you be doing a public presentation to the Community – if so, when do you plan on doing it? We are offering two virtual engagement sessions, available to everyone in Yukon on October 20 at 7:00 pm and October 22 at 10:00 am. The presentation at this session will be very comparable to the presentation we are delivering to Council on the 14th. Everyone is welcome and encouraged to come. We would likely do a public presentation in Haines Junction, specific to the community, 2-3 months before construction in 2022. 9. What will be the new fee structure? Our proposed rate structure is currently being reviewed by the CRTC and a decision is expected mid- October. Once it is approved, we will release it on our website here: www.everycommunity.nwtel.ca. The fee structure will be the same as the structure in Whitehorse and other fibre-served areas. We recently completed a fibre-to-the-premise project in Hay River. The rates there would be very similar to the future rates in Haines Junction. We will be eliminating the $20 monthly standalone surcharge and will not be introducing any rate changes for five years. 10. Many years ago, Northwestel began a new cable TV distribution system. The system was cancelled, but some of the cable still remains. Would it be possible for Northwestel to remove the unused infrastructure and thus improve residential viewscapes of the mountains? Great question, we will take this up with our engineering team and get back to you.
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