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CITY COUNCIL Regular Meeting Minutes, December 12, 2011 at 5:30 P.M

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CITY COUNCIL Regular Meeting Minutes, December 12, 2011 at 5:30 P.M CITY COUNCIL File #:01.01.MN.RC Regular Meeting Minutes, December 12, 2011 At 5:30 P.M. Date: December 12, 2011 Place: Council Chambers, 100 Main Street South, Dauphin, Manitoba Presiding Officer: Mayor Eric Irwin Councillors Present: Councillors Patti Eilers, Keith Tkachyk, Rodney Juba, Al Dowhan, Martin Kaminski Regrets : Councillor Wes Bernat Staff in Attendance: Brad Collett, Chief Administrative Officer Sharla Griffiths, Assistant Administrative Officer Edith Michaluk, Executive Assistant 1. Call to Order Mayor Eric Irwin called meeting to order at 5:31. Welcomed everyone and talked about this being the last meeting for this year. He also welcomed Officer Suss from the RCMP and Animal Control Officer Todd Tarrant who will do a report. 2. Changes to Agenda #1 Moved By: Councillor Tkachyk Seconded By: Councillor Juba BE IT RESOLVED that Council accept the Regular Meeting Agenda as presented. CARRIED 3. Minutes #2 Moved By: Councillor Juba Seconded By: Councillor Tkachyk BE IT RESOLVED that the reading be waived and that the minutes of the following Meeting be accepted and approved as circulated: a) Regular Council Minutes Of November 28, 2011 CARRIED 4. Public Hearings and Delegations a) Public Hearings: No public hearing scheduled b) Delegations: There were no delegations. CARRIED 5. Consent Items “All matters listed under Item 5 - Consent Agenda, are considered by City Council to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately”. #3 Moved By: Councillor Juba Seconded By: Councillor Tkachyk a) Action Items: i) 2011 Added Taxes BE IT RESOLVED That Council approves the 2011 Added Taxes as per Appendix “A” attached. As Recommended By: Tax Clerk & Director of Finance ii) 2011 Cancelled Taxes BE IT RESOLVED that Council approves the 2011 Cancelled Taxes as per Appendix “B” As Recommended By: Tax Roll Clerk & Director of Finance iii) Approval of City of Dauphin Regular Council Meetings for 2012 BE IT RESOLVED that Council hereby approves the Schedule of City of Dauphin Regular Council Meetings slated for 2012 as per Schedule “C” As Recommended By: Mayor & Assistant Administrative Officer iv) Approval of City Accounts Due By Year-End BE IT RESOLVED that Council hereby authorizes the Mayor to ensure review and payment of all accounts falling due by year-end. As Recommended By: Chief Administrative Officer v) Adoption of Interim Operating Financial Plan for the Period from January 1, 2012 Until the Adoption of the 2012 Financial Plan BE IT RESOLVED THAT in accordance with Section 163 of the Municipal Act, the City of Dauphin has made the following Provisional Estimates of Operating and Capital Expenditures of the Municipality for the period from January 1, 2012 until the adoption of the 2012 Financial Plan. These estimates are based on a pro-ration of annual expenditures to the anticipated date of the Financial Plan Public Hearing. OPERATING REQUIREMENTS General Government Services $ 421,862 Protective Services $ 777,834 Transportation Services $ 545,157 Environmental Services $ 305,253 Public Health & Welfare Services $ 14,216 Environmental Development Service $ 59,364 Economic Development Services $ 128,551 Recreation & Cultural Services $ 501,007 Fiscal Services $ 14,250 $2,767,494 Regular Council Meeting Minutes – December 12, 2011 2 CAPITAL REQUIREMENTS Borne By Operating Funds Nil Borne by Reserves Nil UTILITY OPERATING REQUIREMENTS Total Waterworks & Sewer $778,670 WATERWORKS & SEWER UTILITY CAPTIAL REQUIREMENTS Borne By Operating Funds $ Nil Borne By Reserves ) $ Nil As Recommended By: Chief Administrative Officer vi) Transfer of Excess General Revenues to Reserve Funds WHEREAS the Municipal Act allows a municipality to transfer excess revenue to reserve funds on an annual basis; BE IT RESOLVED that Council authorize any excess general revenue reported in the 2011 fiscal year be transferred to the General Reserve in accordance with the Municipal Act subsections 169(2) and 169(3), up to a maximum of $500,000. As Recommended By: The Chief Administrative Officer vii) Christmas/New Year Closures BE IT RESOLVED that Council authorizes and approves the following closures of City Hall and the City Shop for the Christmas and New Year Season: Friday, December 23, 2011 Closure at 12:00 Noon Monday, December 26, 2011 Stat for Christmas Day CLOSED Tuesday, December 27, 2011 Stat for Boxing Day CLOSED Friday, December 30, 2011 Closure at 12:00 Noon Monday, January 2, 2012 Stat for New Year’s Day CLOSED AND FURTHER BE IT RESOLVED that for any employee required to work on Christmas Eve or New Years Eve during the closure hours approved by this resolution be given an equivalent number of hours of time off on a later mutually agreed upon date. An Ad will be placed in the paper indicating the closures as well as signage on City Hall doors. As Recommended By: The Mayor and Chief Administrative Officer Regular Council Meeting Minutes – December 12, 2011 3 b) Filing Items: i) WRARS (Waste Reduction and Recycling Support) Municipal Rebate Summary November 2011 ii) Association of Manitoba Municipalities: a) Member Advisory – 2012 RCMP Contract b) News Release – AMM Awards Honourary Life Memberships iii) Manitoba Hydro Bipole III Transmission Project - Final Preferred Route iv) Minister Of Local Government Federal Gas Tax Funding – 2011 Payment v) Settlers, Rails & Trails Thanking Council For Their Contribution To The Canadian Flag Collection As Recommended By: Mayor & Chief Administrative Officer CARRIED 6. Reports #4 Moved By: Councillor Juba Seconded By: Councillor Tkachyk a) Corporate: i) Chief Administrative Officer’s Report For December 12, 2011 Regular Council Meeting. BE IT RESOLVED that the Chief Administrative Officer’s Report for December 12, 2011 Regular Council Meeting be accepted as information. CARRIED #5 Moved By: Councillor Kaminski Seconded By: Councillor Tkachyk b) Finance: i) Accounts For Approval BE IT RESOLVED that the Accounts, having been examined by Council, be hereby approved as follows: [ Cheque Totals: 09770 – 0864 $668,667.80 95 Cheques in Total Void Cheques: None CARRIED #6 Moved By: Councillor Tkachyk Seconded By: Councillor Juba c) Works & Operations: i) Staff Reports Ending October 2011 and November, 2011 For December 12, 2011 Regular Council Meeting BE IT RESOLVED that the following Staff reports for the period ending October and November 2011, for the December 12, 2011 Regular Council Meeting be accepted as information: Regular Council Meeting Minutes – December 12, 2011 4 Superintendent of Works & Operations Report Public Works Report Waterworks Report Plant Operations Report CARRIED d) Protective Services: i) Animal Control Officer’s Report for December 12, 2011 Regular Council Meeting #7 Moved By: Councillor Tkachyk Seconded By: Councillor Juba BE IT RESOLVED that Council accept the Animal Control Officer’s Report for December 12, 2011 Regular Council as information. CARRIED ii) RCMP #8 Moved By Councillor Juba Seconded By: Councillor Tkachyk BE IT RESOLVED that the following RCMP Reports be accepted as information. a) S/Sgt. Dave Shuttleworth’s RCMP Report for December 12, 2011 b) RCMP Occurrences Generated Within the City of Dauphin, November 18 to 24, 2011 and November 25 to December 1, 2011 c) Policing Statistics: July 1 To September 30, 2011 September 16 To September 30, 2011 October 1 To October 15, 2011 October 16 To 31, 2011 November 1 To 15, 2011 CARRIED e) Committees: #9 Moved By: Councillor Tkachyk Seconded By: Councillor Juba BE IT RESOLVED that the Minutes of the following Committees be accepted as information: i) Dauphin Age Friendly Committee Minutes, November 9, 2011 ii) City Beautification Advisory Committee Minutes, November 24, 2011 iii) Dauphin Community & Jazz Band Committee Minutes April 12, 2011 CARRIED Regular Council Meeting Minutes – December 12, 2011 5 7. Correspondence for Discussion a) Dauphin Friendship Centre Inc. Requesting Letter of Support #10 Moved By: Councillor Juba Seconded By: Councillor Tkachyk WHEREAS the Dauphin Friendship Centre is applying for funding for their Youth Program for 2012; AND WHEREAS Council is in receipt of a letter, dated December 5, 2011, from Jeremy Smith, Executive Director of the Dauphin Friendship Centre requesting a Letter of Support for their Youth Program that will be forwarded with their funding application; BE IT RESOLVED that Council support the Dauphin Friendship Centre in their continued work with the youth of our community. CARRIED b) Additional RCMP Position #11 Moved By: Councillor Tkachyk Seconded By: Councillor Juba WHEREAS Chief Administrative Officer Brad Collett forwarded a letter June 23, 2011 to the Minister of Public Safety, Vic Toews, concerning an increase of one regular member to the Municipal Police Services Agreement for the Royal Canadian Mounted Police in the City of Dauphin; AND WHEREAS Council is in receipt of a letter, dated November 18, 2011, from the Minister of Public Safety, Vic Toews, approving the increase of one regular member to the Municipal Police Services Agreement for the Royal Canadian Mounted Police in the City of Dauphin; BE IT RESOLVED that Council accept the letter, dated June 23, 2011, from Chief Administrative Officer Brad Collett and the letter of reply, dated November 18, 2011, from the Minister of Public Safety, Vic Toews, as information. CARRIED 8. Unfinished Business a) Watson Arts Centre Funding
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