CITY COUNCIL File #:01.01.MN.RC Regular Meeting Minutes, December 12, 2011 At 5:30 P.M. Date: December 12, 2011
Place: Council Chambers, 100 Main Street South, Dauphin, Manitoba
Presiding Officer: Mayor Eric Irwin Councillors Present: Councillors Patti Eilers, Keith Tkachyk, Rodney Juba, Al Dowhan, Martin Kaminski Regrets : Councillor Wes Bernat Staff in Attendance: Brad Collett, Chief Administrative Officer Sharla Griffiths, Assistant Administrative Officer Edith Michaluk, Executive Assistant
1. Call to Order
Mayor Eric Irwin called meeting to order at 5:31. Welcomed everyone and talked about this being the last meeting for this year. He also welcomed Officer Suss from the RCMP and Animal Control Officer Todd Tarrant who will do a report.
2. Changes to Agenda
#1 Moved By: Councillor Tkachyk Seconded By: Councillor Juba
BE IT RESOLVED that Council accept the Regular Meeting Agenda as presented.
CARRIED
3. Minutes
#2 Moved By: Councillor Juba Seconded By: Councillor Tkachyk
BE IT RESOLVED that the reading be waived and that the minutes of the following Meeting be accepted and approved as circulated:
a) Regular Council Minutes Of November 28, 2011
CARRIED
4. Public Hearings and Delegations
a) Public Hearings: No public hearing scheduled
b) Delegations: There were no delegations.
CARRIED
5. Consent Items
“All matters listed under Item 5 - Consent Agenda, are considered by City Council to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately”.
#3 Moved By: Councillor Juba Seconded By: Councillor Tkachyk
a) Action Items:
i) 2011 Added Taxes
BE IT RESOLVED That Council approves the 2011 Added Taxes as per Appendix “A” attached.
As Recommended By: Tax Clerk & Director of Finance
ii) 2011 Cancelled Taxes
BE IT RESOLVED that Council approves the 2011 Cancelled Taxes as per Appendix “B”
As Recommended By: Tax Roll Clerk & Director of Finance
iii) Approval of City of Dauphin Regular Council Meetings for 2012
BE IT RESOLVED that Council hereby approves the Schedule of City of Dauphin Regular Council Meetings slated for 2012 as per Schedule “C”
As Recommended By: Mayor & Assistant Administrative Officer
iv) Approval of City Accounts Due By Year-End
BE IT RESOLVED that Council hereby authorizes the Mayor to ensure review and payment of all accounts falling due by year-end.
As Recommended By: Chief Administrative Officer
v) Adoption of Interim Operating Financial Plan for the Period from January 1, 2012 Until the Adoption of the 2012 Financial Plan
BE IT RESOLVED THAT in accordance with Section 163 of the Municipal Act, the City of Dauphin has made the following Provisional Estimates of Operating and Capital Expenditures of the Municipality for the period from January 1, 2012 until the adoption of the 2012 Financial Plan. These estimates are based on a pro-ration of annual expenditures to the anticipated date of the Financial Plan Public Hearing.
OPERATING REQUIREMENTS
General Government Services $ 421,862 Protective Services $ 777,834 Transportation Services $ 545,157 Environmental Services $ 305,253 Public Health & Welfare Services $ 14,216 Environmental Development Service $ 59,364 Economic Development Services $ 128,551 Recreation & Cultural Services $ 501,007 Fiscal Services $ 14,250 $2,767,494
Regular Council Meeting Minutes – December 12, 2011 2 CAPITAL REQUIREMENTS
Borne By Operating Funds Nil Borne by Reserves Nil
UTILITY OPERATING REQUIREMENTS
Total Waterworks & Sewer $778,670
WATERWORKS & SEWER UTILITY CAPTIAL REQUIREMENTS
Borne By Operating Funds $ Nil Borne By Reserves ) $ Nil
As Recommended By: Chief Administrative Officer
vi) Transfer of Excess General Revenues to Reserve Funds
WHEREAS the Municipal Act allows a municipality to transfer excess revenue to reserve funds on an annual basis;
BE IT RESOLVED that Council authorize any excess general revenue reported in the 2011 fiscal year be transferred to the General Reserve in accordance with the Municipal Act subsections 169(2) and 169(3), up to a maximum of $500,000.
As Recommended By: The Chief Administrative Officer
vii) Christmas/New Year Closures
BE IT RESOLVED that Council authorizes and approves the following closures of City Hall and the City Shop for the Christmas and New Year Season:
Friday, December 23, 2011 Closure at 12:00 Noon Monday, December 26, 2011 Stat for Christmas Day CLOSED Tuesday, December 27, 2011 Stat for Boxing Day CLOSED
Friday, December 30, 2011 Closure at 12:00 Noon Monday, January 2, 2012 Stat for New Year’s Day CLOSED
AND FURTHER BE IT RESOLVED that for any employee required to work on Christmas Eve or New Years Eve during the closure hours approved by this resolution be given an equivalent number of hours of time off on a later mutually agreed upon date.
An Ad will be placed in the paper indicating the closures as well as signage on City Hall doors.
As Recommended By: The Mayor and Chief Administrative Officer
Regular Council Meeting Minutes – December 12, 2011 3 b) Filing Items:
i) WRARS (Waste Reduction and Recycling Support) Municipal Rebate Summary November 2011
ii) Association of Manitoba Municipalities: a) Member Advisory – 2012 RCMP Contract b) News Release – AMM Awards Honourary Life Memberships
iii) Manitoba Hydro Bipole III Transmission Project - Final Preferred Route
iv) Minister Of Local Government Federal Gas Tax Funding – 2011 Payment
v) Settlers, Rails & Trails Thanking Council For Their Contribution To The Canadian Flag Collection
As Recommended By: Mayor & Chief Administrative Officer
CARRIED 6. Reports
#4 Moved By: Councillor Juba Seconded By: Councillor Tkachyk
a) Corporate:
i) Chief Administrative Officer’s Report For December 12, 2011 Regular Council Meeting.
BE IT RESOLVED that the Chief Administrative Officer’s Report for December 12, 2011 Regular Council Meeting be accepted as information. CARRIED
#5 Moved By: Councillor Kaminski Seconded By: Councillor Tkachyk
b) Finance:
i) Accounts For Approval
BE IT RESOLVED that the Accounts, having been examined by Council, be hereby approved as follows: [ Cheque Totals: 09770 – 0864 $668,667.80
95 Cheques in Total Void Cheques: None CARRIED
#6 Moved By: Councillor Tkachyk Seconded By: Councillor Juba
c) Works & Operations:
i) Staff Reports Ending October 2011 and November, 2011 For December 12, 2011 Regular Council Meeting
BE IT RESOLVED that the following Staff reports for the period ending October and November 2011, for the December 12, 2011 Regular Council Meeting be accepted as information:
Regular Council Meeting Minutes – December 12, 2011 4 Superintendent of Works & Operations Report Public Works Report Waterworks Report Plant Operations Report
CARRIED
d) Protective Services:
i) Animal Control Officer’s Report for December 12, 2011 Regular Council Meeting
#7 Moved By: Councillor Tkachyk Seconded By: Councillor Juba
BE IT RESOLVED that Council accept the Animal Control Officer’s Report for December 12, 2011 Regular Council as information. CARRIED
ii) RCMP
#8 Moved By Councillor Juba Seconded By: Councillor Tkachyk
BE IT RESOLVED that the following RCMP Reports be accepted as information.
a) S/Sgt. Dave Shuttleworth’s RCMP Report for December 12, 2011
b) RCMP Occurrences Generated Within the City of Dauphin, November 18 to 24, 2011 and November 25 to December 1, 2011
c) Policing Statistics:
July 1 To September 30, 2011 September 16 To September 30, 2011 October 1 To October 15, 2011 October 16 To 31, 2011 November 1 To 15, 2011
CARRIED e) Committees:
#9 Moved By: Councillor Tkachyk Seconded By: Councillor Juba
BE IT RESOLVED that the Minutes of the following Committees be accepted as information:
i) Dauphin Age Friendly Committee Minutes, November 9, 2011
ii) City Beautification Advisory Committee Minutes, November 24, 2011
iii) Dauphin Community & Jazz Band Committee Minutes April 12, 2011
CARRIED
Regular Council Meeting Minutes – December 12, 2011 5
7. Correspondence for Discussion
a) Dauphin Friendship Centre Inc. Requesting Letter of Support
#10 Moved By: Councillor Juba Seconded By: Councillor Tkachyk
WHEREAS the Dauphin Friendship Centre is applying for funding for their Youth Program for 2012;
AND WHEREAS Council is in receipt of a letter, dated December 5, 2011, from Jeremy Smith, Executive Director of the Dauphin Friendship Centre requesting a Letter of Support for their Youth Program that will be forwarded with their funding application;
BE IT RESOLVED that Council support the Dauphin Friendship Centre in their continued work with the youth of our community. CARRIED
b) Additional RCMP Position
#11 Moved By: Councillor Tkachyk Seconded By: Councillor Juba
WHEREAS Chief Administrative Officer Brad Collett forwarded a letter June 23, 2011 to the Minister of Public Safety, Vic Toews, concerning an increase of one regular member to the Municipal Police Services Agreement for the Royal Canadian Mounted Police in the City of Dauphin;
AND WHEREAS Council is in receipt of a letter, dated November 18, 2011, from the Minister of Public Safety, Vic Toews, approving the increase of one regular member to the Municipal Police Services Agreement for the Royal Canadian Mounted Police in the City of Dauphin;
BE IT RESOLVED that Council accept the letter, dated June 23, 2011, from Chief Administrative Officer Brad Collett and the letter of reply, dated November 18, 2011, from the Minister of Public Safety, Vic Toews, as information. CARRIED 8. Unfinished Business a) Watson Arts Centre Funding Request
#12 Moved By: Councillor Juba Seconded By: Councillor Kaminski
WHEREAS correspondence from the Watson Arts Centre and Dauphin & District Allied Arts Council dated October 14, 2011 was before Council at its regular meeting of October 24, 2011 and tabled to a future meeting of the Planning & Priorities Committee meeting for review and recommendation;
AND WHEREAS the Planning & Priorities Committee met with representatives of these organizations at its meeting of November 7, 2011;
BE IT RESOLVED that Council agree to provide a one-time grant of $38,745 toward the Dauphin & District Allied Arts Council’s $223,347 “Spectator Activity License project” at the Watson Arts Centre;
AND FURTHER BE IT RESOLVED that the grant be conditional upon the Dauphin & District Arts Council providing a comprehensive financial analysis at the conclusion of the project, along with accompanying receipts, and any of the grant not required for the purposes of this project being returned to the City of Dauphin. CARRIED
Regular Council Meeting Minutes – December 12, 2011 6
b) Parkland Residential & Vocational Services Inc. (PRVSI) – Compost Drop-Off Area
#13 Moved By: Councillor Juba Seconded By: Councillor Kaminski
WHEREAS Council received a letter dated September 14, 2011 from the Parkland Residential & Vocational Services Inc. (PRVSI) noting their concern with one of the planned compost drop-off areas in the City;
AND WHEREAS Council, at their Regular Meeting of September 19, 2011, stated that they would conduct a review of the performance of each of the two compost sites at the end of 2011;
AND WHEREAS the Assistant Administrative Officer Sharla Griffiths has prepared a Memo, dated December 9, 2011, regarding the City of Dauphin Compost Site Review;
BE IT RESOLVED that Council accept the Memo from the Assistant Administrative Officer, dated December 9, 2011, stating that the City of Dauphin’s two compost sites have been managed well and no material has been blowing onto neighbouring properties.
CARRIED
c) 4 Day Garbage Cycle
#14 Moved By: Councillor Tkachyk Seconded By: Councillor Juba
WHEREAS the City of Dauphin moved to a new garbage collection system on September 19, 2011, and the efficiencies are to contribute to a 5% reduction in municipal taxes;
AND WHEREAS one of those efficiencies allowed for the City to move to a four-day-per-week garbage collection system;
BE IT RESOLVED that the four-day-per-week garbage collection calendar and map, as per Schedule “A” be approved as recommenced by the Superintendent of Works & Operations and the Engineering Technologist. CARRIED
d) Wardrop Functional Design Study Report
#15 Moved By: Councillor Juba Seconded By: Councillor Kaminski
WHEREAS Manitoba Infrastructure and Transportation (MIT) commissioned Wardrop Engineering to perform a Functional Design Study on four areas in Dauphin; the study areas being as follows: Study Area One: Provincial Trunk Highway 20A North (Valour Road to Mountain Road), Study Area Two: Provincial Trunk Highway 20A South (PTH 20 to East of Mountain Road), Study Area Three: PTH 5A (Whitmore Avenue to Triangle Road), Study Area Four: Long Term South Truck Route (PTH 5/PTH 10 to PTH 20);
AND WHEREAS in March 2011, Wardrop completed the report, along with recommendations for improvements at each study area;
Regular Council Meeting Minutes – December 12, 2011 7 AND WHEREAS Wardrop Engineering, on behalf of Manitoba Infrastructure and Transportation, requested the City of Dauphin Council to endorse the recommendations put forth in the study;
BE IT RESOLVED that the City of Dauphin Council make the following statements regarding the Wardrop Engineering Functional Design Study for Document No. 0900160600-REP-C0001-01: Study Area One: Council does not support a permanent or temporary closure of 1st Street NE at River Avenue, so therefore does not support either option; Study Area Two: Because it has been determined that the City of Dauphin does not need to protect the right of way adjacent to Provincial Trunk Highway (PTH) 20A in this study area for a future service road, Council agrees with Wardrop’s suggestion of Option 2; Study Area Three: Council agrees with Wardrop’s recommendation of Option 1; with the Exception of Closing, Access to Beresford Avenue from Main Street South Study Area Four: Council agrees with Wardrop’s recommendation of Option 2;
AND FURTHER BE IT RESOLVED that City Administration contact Manitoba Infrastructure and Transportation notifying them that there is no need to restrict development on the north side of Provincial Trunk Highway 20A in this study area because the City of Dauphin does not require a service road to be constructed there in the future:
AND FURTHER BE IT RESOLVED that regarding Provincial Trunk Highway 5A at the south end of Dauphin, City Administration contact Manitoba Infrastructure and Transportation to request an interim measure be taken before service roads are constructed in the distant future, and the highway be upgraded to a four-lane undivided cross section south of the Dauphin Marketplace Mall in the short to medium future; this is in addition to the outstanding request that the City has with MIT regarding a reduction in the speed limit on this portion of Provincial Trunk Highway 5A.
CARRIED
9. New Business
a) Proposal to Subdivide Pt. SW ¼ Sec 11=25-19 W (Komarniski)
#16 Moved By: Councillor Kaminski Seconded By: Councillor Juba
WHEREAS the City of Dauphin is in receipt of correspondence from Community Planning Services, File 4-411-11-3782, regarding a proposal to subdivide Pt. S.W. ¼ Sec. 11-25-19W (Owner Myron Komarnicki, Applicant Balchen & Kulchycki Surveys c/o Bayne Balchen);
BE IT RESOLVED that Council approve the Subdivision Application Community Planning Services File 4-411-11-3782, (City File 12.061.005900) for the property as described above with the following conditions:
1. The Zoning Bylaw 17/2001 to be amended from “AUR” Agriculture Urban Reserve Zone to “CH” Commercial Highway Zone.
2. A Conditional Use Approval to be obtained for the new subdivided area proposed for new building materials and warehouse use.
3. A Development Agreement to be entered into establishing the terms and conditions for the development of the land and the construction and design and cost responsibility of municipal services.
Regular Council Meeting Minutes – December 12, 2011 8
4. The Development Agreement shall include the requirement for design to address infrastructure issues including servicing (water service, sanitary service, storm system), lot drainage and access and Professional Engineering design requirements and responsibility of costs.
5. The development complies with the City of Dauphin Zoning Bylaw 17/2001 Use and Bulk Table Yard requirements.
6. The Right-of-Way of Waller Street to remain open and be extended and re-aligned to the northeasterly rear lot line of proposed Lot 1 to allow future infrastructure and access available for the future undeveloped area. A separate new subdivision Lot 1 will be created with no consolidation of the existing Lots 2-6, Plan 3241.
7. The Applicant to meet the conditions as identified by Community Planning Services affecting: Land Titles Hydro & MTS Water Stewardship Manitoba Infrastructure and Transportation
AND FURTHER BE IT RESOLVED that Council forward a letter to Manitoba Infrastructure and Transportation advising the removal from the functional design study, the requirement to provide a frontage road adjacent to PTH 20A and along 1st Avenue N.E. affecting the area of the proposed subdivision. CARRIED
b) Lake Dauphin Emergency Flood Protection Program Application
#17 Moved By: Councillor Kaminski Seconded By: Councillor Juba
WHEREAS Council is in receipt of an Application Form for Lake Dauphin Emergency Flood Protection Program and Terms & Conditions of Lake Dauphin Emergency Flood Protection Program;
BE IT RESOLVED that Council accept the Application Form from Lake Dauphin Emergency Flood Protection Program as information. CARRIED
c) 2012 Citizen Appointments
#18 Moved By: Councillor Tkachyk Seconded By: Councillor Juba
WHEREAS each year Mayor and Council review the Citizen Appointments for various external Committees and Boards for the next term;
BE IT RESOLVED that Council approve the 2012 Citizen Appointments Schedule as follows:
COMMITTEE/BOARD APPOINTMENT TERM NEW/REAPPOINTMENT
Regular Council Meeting Minutes – December 12, 2011 9 City Beautification Advisory Committee Re-appointments Ray Storozinski 3 years Dec. 2014 Bill Hart 3 years Dec. 2014 Marie Sorlie 3 years Dec. 2014 Alex Grimaldi 2 years Dec. 2013 Required Appointment ______3 years Dec. 2014
Dauphin Community Band Re-appointments Ashleigh Lachowsky 2 years Dec. 2013 Joan Childs 2 years Dec. 2013 Bruce Childs 1 year Dec. 2012 Lorraine Schmidt 2 years Dec. 2013 Required Appointment ______2 years Dec. 2013
Dauphin General Hospital Foundation Board Paul Overgaard 1 year Dec. 2012 Re-appointment
Recreation Services Jason Hayes 2 years Dec. 2013 New Appointment, Nov 28, 2011 Re-appointment Tanya Love 2 years Dec. 2013 Required ______2 years Dec. 2013
Dauphin Public Library Re-appointments Donna Smith 2 years Dec. 2013 Val (Levins) Harrison 3 years Dec. 2014 Janice Barclay 2 years Dec. 2013 New Appointment Regan Smith 2 years Dec. 2013
Dauphin Regional Airport Authority New Appointment Bill Nicholson 1 year Dec. 2012 Re-appointment Bob Simpson 1 year Dec. 2012
Parkland Regional Economic Development New Appointment Carissa Caruk-Ganczar 2 years Dec. 2013
Fort Dauphin Museum Re-appointment Ray Storozinski 2 years Dec. 2013
Intermountain Conservation District Re-appointment Darren Nicklin 2 years Nov. 2013
Parkland Tourism Tourism Coord . 2 years Dec. 2013 New Appointment
Riding Mountain Liaison Tourism Coord. 1 year Dec. 2012 New Appointment CARRIED
Regular Council Meeting Minutes – December 12, 2011 10 d) 2012 Board And Committee Council Appointments
#19 Moved By: Councillor Dowhan Seconded By: Councillor Tkachyk
WHEREAS each year Mayor and Council review the Council Appointments for various Internal Standing Committees and External Committees and Boards for the next term;
BE IT RESOLVED that Council approve the 2011-2012 Council Appointments as per attached Schedule “A”.
SCHEDULE “A”
CITY OF DAUPHIN
COUNCIL COMMITTEE AND BOARD APPOINTMENTS TERM: 2011-2012
EXTERNAL COMMITTEES AND BOARDS
NAME OF COMMITTEES or BOARDS COUNCILLOR(S) APPOINTED CITY BEAUTIFICATION COMMITTEE (1) Councillor Patti Eilers * *COUNCIL MEMBER CHAIR CITY OF DAUPHIN LIASION WITH RM OF DAUPHIN COMMITTEE (1) No Appointee
CULTURAL AWARENESS COMMITTEE (1) No Appointee
DAUPHIN AGE FRIENDLY COMMITTEE (1) Councillor Patti Eilers
DAUPHIN AT-RISK TEENS (D.A.R.T.) (1) Councillor Keith Tkachyk
DAUPHIN COMMUNITY BAND (2) Councillor Rodney Juba Councillor Keith Tkachyk
DAUPHIN & DISTRICT ALLIED ARTS COUNCIL COMMITTEE/ (1) Councillor Rodney Juba WATSON ARTS CENTRE DAUPHIN & DISTRICT CHAMBER OF COMMERCE (1) Councillor Al Dowhan
DAUPHIN & DISTRICT COMMUNITY DEVELOPMENT CORPORATION Councillor Al Dowhan (1)
Regular Council Meeting Minutes – December 12, 2011 11 DAUPHIN & DISTRICT COMMUNITY FOUNDATION (1) Councillor Patti Eilers
DAUPHIN ECONOMIC DEVELOPMENT & TOURISM BOARD (2) Mayor Eric Irwin Councillor Al Dowhan
DAUPHIN NEIGHBOURHOOD RENEWAL CORPORATION (1) Councillor Al Dowhan
DAUPHIN PUBLIC LIBRARY (1) Councillor Al Dowhan
DAUPHIN RECREATION SERVICES (2) Mayor Eric Irwin Councillor Keith Tkachyk
DAUPHIN REGIONAL AIRPORT AUTHORITY (2) Councillor Martin Kaminski Councillor Keith Tkachyk
DAUPHIN VETERINARY SERVICES DISTRICT BOARD (1) Councillor Wes Bernat
EMERGENCY MEASURES COMMITTEE (3) Mayor Eric Irwin Councillor Patti Eilers Councillor Rodney Juba INDUSTRIAL PARK AND LAND COMMITTEE (3) Mayor Eric Irwin Councillor Al Dowhan Councillor Wes Bernat INTERMOUNTAIN CONSERVATION DISTRICT (1) Councillor Wes Bernat MUNICIPAL HERITAGE ADVISORY COMMITTEE (1) Councillor Patti Eilers PARKLAND REGIONAL LIBRARY (1) Councillor Al Dowhan
RIVERSIDE CEMETARY BOARD (2) Councillor Wes Bernat Councillor Patti Eilers VERMILLION PARK REDEVELOPMENT COMMITTEE Full Council POST SECONDARY EDUCATION COMMITTEE (2) Mayor Irwin Councillor Al Dowhan HABITAT FOR HUMANITY/HOUSING COALITION COMMITTEE Councillor Rodney Juba (1) DAUPHIN DOWNTOWN DEVELOPMENT COMMITTEE (1) Councillor Patti Eilers
Regular Council Meeting Minutes – December 12, 2011 12
INTERNAL COMMITTEES
INTERNAL COMMITTEES (STANDING) COUNCILLOR(S) APPOINTED
AUDIT & FINANCE COMMITTEE (3) Councillor Al Dowhan (chair) Councillor Wes Bernat Mayor Eric Irwin EMPLOYEE RELATIONS COMMITTEE (3) Councillor Al Dowhan Councillor Patti Eilers Councillor Martin Kaminski PLANNING & PRIORITIES COMMITTEE Full Council
PROTECTIVE SERVICES COMMITTEE (3) Mayor Eric Irwin (chair) Councillor Keith Tkachyk Councillor Wes Bernat
ENVIRONMENTAL STEWARDSHIP (4) Councillor Martin Kaminski Councillor Keith Tkachyk Councillor Rodney Juba Mayor Eric Irwin WORKPLACE HEALTH & SAFETY (1) Councillor Rodney Juba
PROPERTY TASK FORCE COMMITTEE (3) Mayor Irwin Councillor Kaminski Councillor Tkachyk
DEPUTY MAYOR Al DOWHAN
CARRIED
e) Removal of City of Dauphin Highway Billboards
#20 Moved By: Councillor Tkachyk Seconded By: Councillor Kaminski
WHEREAS Council is in receipt of a Memo dated November 18, 2011, from Carissa Caruk-Ganczar, Dauphin Economic Development & Tourism Manager regarding the removal of Dauphin Highway Billboards and Minutes of the Dauphin Economic Development Billboard Committee dated November 16, 2011;
Regular Council Meeting Minutes – December 12, 2011 13
BE IT RESOLVED that Council accept the Memo from Carissa Caruk-Ganczar regarding the removal of Dauphin Highway Billboard and the Minutes of the Dauphin Economic Development Billboard Committee as information, and agrees with the Board’s recommendation.
CARRIED
10. Bylaws
a) Bylaw 10/2011 Being A Bylaw Of The City Of Dauphin To Establish A Minimum Standards of Building Safety of Residential Rental Dwellings Within The City Of Dauphin.
#21 Moved By: Councillor Dowhan Seconded By: Councillor Tkachyk
BE IT RESOLVED that Bylaw 10/2011 Being A Bylaw Of The City Of Dauphin To Establish a Rental Unit Dwelling Safety Standard Within The City Of Dauphin, be now read a second time.
CARRIED
#22 Moved By: Councillor Kaminski Seconded By: Councillor Dowhan
BE IT RESOLVED that Bylaw 10/2011 Being A Bylaw Of The City Of Dauphin To Establish a Rental Unit Dwelling Safety Standard Within The City Of Dauphin, be now read a third time, adopted, signed and sealed by the Mayor and Chief Administrative Officer.
Councillors in Favour: Councillor Tkachyk, Juba, Dowhan, Eilers, Kaminski Councillor Against: None CARRIED UNANIMOUSLY
11. Invitations and Councillors Privileges
#23 Moved By: Councillor Dowhan Seconded By: Councillor Kaminski
BE IT RESOLVED that Council accept the invitations to the events listed below as information:
i) Watson Art Centre Hosting “An Affair To Leave You Breathless” Inviting Mayor & Council To Enter A Garlic Dish. Deadline for Entries January 13, 2012.
ii) D-Town Plaza Official Unveiling At Countryfest Community Cinema January 16, 2012 At 6:30 P.M
CARRIED
a) Councillors’ Privileges
COUNCILLOR TKACHYK Advised he attended the following: Nov 28 – Regular Council Meeting Nov 30 – Vermillion East Ribbon Cutting Dec 2 – Staff Appreciation/Christmas Party Dec 5 - P & P Meeting
Regular Council Meeting Minutes – December 12, 2011 14
Requests and Comments: Nov 29 – Supported Dauphin Kings game versus Wayway Dec 3 – Supported Dauphin Kings game versus Winkler Dec 8 – Supported Dauphin Kings game versus Winnipeg Saints Dec 10 – Attended the Memorial Service for Lillian Peirson, my Condolences to Walter on the passing of his wife. I would like to wish everyone the best in the Festive Season and the New Year A reminder for those who signed up for the Live Right Dauphin, you can pick up your touque at the Rec Centre.
COUNCILLOR JUBA Advised he attended the following: Nov 28 – Regular Council Meeting Nov 29 – Emergency Preparedness Team Meeting & Executive Meeting at the WAC Nov 30 – Vermillion East Ribbon Cutting Dec 2 – Staff Appreciation/Christmas Party Dec 3 – Stan Struther’s for Dauphin MLA Constituency Office Christmas Open House and Fort Dauphin Museum Christmas at the Fort Dec 5 – P & P Meeting Dec 7 – WAC Executive Meeting- met with group that will be assisting with the planning of the renovations for the Arts Centre
Requests and Comments: Dec 1 – Volunteered at the Personal Care Home Christmas Party Dec 5 – MTS announcement @ MTS Connect Dec 6 – Volunteered at Watson Art Centre, George Canyon Show. Great show, wonderful to see such a large crowd, sold out. Dec 9 – Volunteered at Watson Art Centre, Tennessee Three Show. Later on Volunteered for the R.I.D.E Program Dec 10 – Attended the Memorial service for Lillian Peirson at the Dauphin First United Church. Condolences to her family. Lillian left a big legacy and will be sadly missed by the Community of Dauphin. Dec 10 – Volunteered for the R.I.D.E Program, it is great to see such a large number of volunteers. Winter Life Committee has provided Mayor, Councillors, Brad Collett, Sharla Griffiths & Edith Michaluk with a Limited Edition Scarf. Scarves are 12 dollars and you can purchase them at City Hall. Homes Aglow Contest winners are: Best Light Display - 1st Place 2 Poplar Ave Metro Lukie 2nd Place 117 Veterans Drive Lesley Kuzyk 3rd Place 30 Macneill Place Brian & Lori Hupalo Theme Display - 1st Place 135 Poplar Ave(North Pole) Doris Derhak 2nd Place 6 Macneill Place(Religious) Maurice Bernardin/Verna Stecy 3rd Place 10 Macneill Place(Religious) Alex & Deb Grimaldi
Traditional - 1st Place 302 Forrest Ave W Steve & Jeanette Malowski 2nd Place 204 Brown Ave W David Chubka 3rd Place 125 Poplar Ave Ray & Sylvia Mann
Regular Council Meeting Minutes – December 12, 2011 15 Thanks to the support of the Dauphin Neighbourhood Renewal Corporation, the best neighbourhood effort wins a Block Party. This year’s winning street is Macneill Place. The Winner of the LED Cherry Treee is 204 Brown Ave W – David Chubka Would like to Wish the Community of Dauphin a Merry Christmas, Peace & Properity for 2012
COUNCILLOR EILERS Advised she attended the following: Nov 28 – Regular Council Meeting Nov 30 – Parkland Regional Development Corporation – Province Teleconference Dec 2 – City of Dauphin Staff Appreciation/Christmas Party Dec 3 – Fort Dauphin Museum – Christmas at the Fort Dec 5 – P & P Meeting Dec 6 – Dauphin Community Foundation Meeting Dec 8 – Chamber of Commerce – Hedging Ag Commodities – Very Informative Dec 8 – Community Use of Schools & School Use of Community Facilities
Requests and Comments: Congratulations to all the Staff who work day in and day out to make our community a great place to live. Special acknowledgement to the staff who are retiring this year. Dwight Olsen (25 years), Lyle Stokotelny (26 years), Pat Wozney (28 years), Vern Yurkewich (34 years) and Al Roos (40 years). All are dedicated individuals whose contribution and commitment made a significant impact to the operation of our city. Other individuals that reached milestones were Grant Baumung(30 years), John Sochan (25 years), Terry Genik, Don Harvey and Steve Gancher have also been with us for 20 years. Thanks to all the staff for their efforts. I am being moved from the Rec Services Board after 16 months to Dauphin Downtown Development Committee. I have witnessed positive changes at the Rec Centre -we negotiated a 4 year Union Contract -improved financial information -increased involvement of user groups -able to coordinate with Community groups and programs such as Healthy Together, Parkland Healthy Child Coalition, Diabetes Prevention Program, Dauphin Neighbourhood Renewal Corporation, Dauphin Friendship Centre to mention a few. -All of these programs and group focus on promoting and supporting active lifestyles. -For the next 5 months we will have 3 and sometimes 4 days of free swimming per month Through grants/planned programs allowing for adequate staffing (lifeguards) and guaranteed Income. Dec 10 – I said goodbye to a dear friend Lillian Peirson after her courageous battle against cancer. She had a strong commitment to our Community and many community organizations, Manitoba Hospital Auxiliary Association, Dauphin Agricultural Heritage Club, Dauphin Horticultural Society, Dauphin Sunshine Garden Club, Dauphin #20 Legion, Fort Dauphin Museum, Dauphin First United Church- UCW, Dauphin Beautification Committee (Communities n Bloom), Dauphin Agricultural Society to mention a few. Lillian was a “doer”. With her leadership skills she organized volunteers, fundraising events, and educational days. She enlisted a team effort and created opportunities for everyone to be involved whatever their abilities were. Any event she was responsible for – wherever the location, it was professionally done, well organized and she made sure everyone was well fed with safe, delicious food. Lillian synergized organizations to work together. She accomplished this by being an active member to all these organizations by creating links – that if we work together we can accomplish many wonderful things- making our community a better place to live and play.
Regular Council Meeting Minutes – December 12, 2011 16 Her involvement was always wholehearted and unselfish. Lillian was also very committed and loving to her family as a daughter, wife, mother and grandmother. Lillian was the wind beneath the wings of her family, friends and all these Community organizations leaving a footprint of caring and commitment. Lillian, May you rest in peace and may Heaven be free of weeds (if not, you’ll soon take care of that). Merry Christmas and Happy New Year.
COUNCILLOR KAMINSKI Advised he attended the following: Dec 5 – P & P Meeting
Requests & Comments Unable to be here for the Staff Appreciation/Christmas Party Congratulations to the people retiring and may you all have a long, healthy retirement. Merry Christmas to Staff, Fellow Councillors & Mayor Irwin from Myself & my wife Michelle. See you all in the New Year
COUNCILLOR DOWHAN Advised he attended the following: Nov 30 – Vermillion East Ribbon Cutting Dec 2 – Staff Appreciation/Christmas Party Dec 3 – Fort Dauphin Museum Dec 5 – P & P Meeting
Requests & Comments At the Staff Appreciation/Christmas Party handed out many long service awards and retirement awards to individuals. Congratulations on their retirement, it is one of the best jobs I have had. Fort Dauphin Museum I attended as a visitor from the North. Ran out of oranges we had 72 and we must have had over 80 children. It was a great day with a lot of activities. Hats off to the Volunteers at the museum for a very well planned day. Dec 5 – MTS Funding Announcement – thank MTS for their investment in our Community. Dec 10 – Attended Lillian Peirson’s Memorial Service. Condolences to her family. Lillian is an original member of the Dauphin Beautification committee. She was a great Community minded person. May she have Eternal rest. Would like to wish everyone a Merry Christmas and Happy & Prosperous Season. Please remember the unfortunate at this time of year.
MAYOR ERIC IRWIN Advised he attended the following: Nov 30 – Vermillion East Ribbon Cutting Dec 2 – Staff Appreciation/Christmas Party Dec 3 – Meeting with Stan Struthers Dec 5 – MTS Launch of FION service Dec 12 – Meeting at the City Shop/Meet & Greet New Surgeon Milo Vuksanovic 2 facility meetings at the Rec Centre
Requests & Comments: Would like to commend Vermillion East for their investment into the Community Staff Appreciation/Christmas Party was very well organized
Regular Council Meeting Minutes – December 12, 2011 17 Congratulations to the retirees and staff that reached milestone years. Went to the Shop and presented people who could not attend the Staff Appreciation party their awards. Dwight Olsen started off in a term position and ended up being the Utility Foreman. Lyle Stokotelny the Superintendent of Works and Operations shows great professionalism. They together with their staff fixed up and organized the shop. There were able to make it a very professional place to work. On behalf of Council we owe a debt of gratitude to both Lyle and Dwight. Dec 6 – George Canyon Concert – sold out show. Art Centre did a wonderful job. It is providing a lot of entertainment for Dauphin and surrounding area. Dec 10 – Lillian Peirson memorial – she made a great impact in the community. I sent a card to Walter Peirson with a poem that I felt applied to Lillian. She was a person of faith and someone who really made her world and her universe a better place to be in. Over the last year it has been a great pleasure to represent the people of Dauphin. The kindness and support and enthusiasm of the Citizens of Dauphin for supporting events are wonderful. Would like to Wish everyone a Merry Christmas and look forward to working with everyone in the New Year.
12. Adjournment
Council took a break at this time 7:14 p.m.
#24 Moved By Councillor Dowhan Seconded By Councillor Kaminski
BE IT RESOLVED that this Council now sit as a Committee of the Whole and that all matters discussed will be kept confidential.
13. COMMITTEE OF THE WHOLE
13 a) Call to Order - 7:30
13. Committee of the Whole
#25 Moved By: Councillor Dowhan Seconded By: Councillor Kaminski
BE IT RESOLVED that this Committee now rise and report to Council.
CARRIED
13 b) Changes to Agenda
#26 Moved By: Councillor Kaminski Seconded By: Councillor Dowhan
BE IT RESOLVED that Council accept the Committee of the Whole Agenda be amended as follows:
ADDITIONS:
13c) v) b) RCMP Resignation
CARRIED
Regular Council Meeting Minutes – December 12, 2011 18 #27 Moved By: Councillor Dowhan Seconded By: Councillor Kaminski
BE IT RESOLVED that Council accept the Committee of the Whole Agenda as amended.
CARRIED
#28 Moved By: Councillor Kaminski Seconded By: Councillor Dowhan
BE IT RESOLVED that this meeting does sit past 8:30 p.m.
CARRIED 13 c) Committee of the Whole
i) Infrastructure Projects – 7:30 P.M
#29 Moved By: Councillor Dowhan Seconded By: Councillor Kaminski
BE IT RESOLVED that the email and memo from the Superintendent of Works & Operations listing future infrastructure priorities be accepted as information;
AND FURTHER BE IT RESOLVED that the discussion between Council and members of the Public Works, Utility and Water Works staff be accepted as information.
CARRIED
ii) Dauphin Recreation Services – Proposed Constitution Amendments
#30 Moved By: Councillor Kaminski Seconded By: Councillor Dowhan
WHEREAS Dauphin Recreation Commission forwarded proposed amendments to its constitution for Council’s review and approval;
AND WHEREAS Council and Administration reviewed the proposed amendments in detail and recommend a number of changes;
BE IT RESOLVED that Council direct the Chief Administrative Officer to prepare correspondence to the General Manager of Dauphin Recreation Services advising of Council’s recommended revisions to the draft Dauphin Recreation Services constitutional amendments forwarded to the City on November 17, 2011. CARRIED
iii) Approval Of Planning & Priorities Committee Meetings for 2012
#31 Moved By: Councillor Dowhan Seconded By: Councillor Kaminski
BE IT RESOLVED that Council approve the Planning & Priorities Committee Meetings scheduled for 2012. CARRIED
Regular Council Meeting Minutes – December 12, 2011 19 iv) Minutes:
a) Planning & Priorities Committee Minutes, November 7, 2011
#32 Moved By: Councillor Kaminski Seconded By: Councillor Dowhan
BE IT RESOLVED that Council accept the following Minutes as information:
a) Planning & Priorities Committee Minutes, November 7, 2011
CARRIED v) Personnel:
a) Superintendent of Works & Operations Confidential Report For December 12, 2011 Regular Meeting
#33 Moved By: Councillor Dowhan Seconded By: Councillor Kaminski
BE IT RESOLVED that Council accept the Superintendent of Works & Operations Confidential Report for the December 12, 2011 Regular Meeting, as information.
CARRIED
b) RCMP Resignation
#34 Moved By: Councillor Kaminski Seconded By: Councillor Dowhan
BE IT RESOLVED that correspondence from Lorna-Lee Breesmersch, dated December 5, 2011, be accepted as information. CARRIED 14. Adjournment
#35 Moved By: Councillor Kaminski Seconded By: Councillor Dowhan
BE IT RESOLVED that this meeting does adjourn at 9:40 P.M.
CARRIED
______Eric Irwin, Mayor
______Brad D. Collett, Chief Administrative Officer
Regular Council Meeting Minutes – December 12, 2011 20
Regular Council Meeting Minutes – December 12, 2011 21