SPECIAL PLAN ASSISTANCE (SPA) 2009-10 PROJECTS ARUNACHAL PRADESH

(District Specific Projects)

CONSOLIDATED MONITORING REPORT – 1ST REPORT DISTRICT: CHANGLANG PREPARED BY

H.O.-NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NEDFi HOUSE, G.S. ROAD, DISPUR GUWAHATI – 781006 Phone: + 91 361 6115555 / Fax + 91 361 6115556 B.O. - NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NH-52(A) MAIN ROAD, E-SECTOR, ITANAGAR - 791111 Phone/Fax: +91 360 2217694 Website: www.nedfi.com

Acknowledgement

We record our sincere thanks to the Department of Planning, Government of Arunachal Pradesh, for appreciating the need for independent third party monitoring of Special Plan Assistance (SPA) (2009-10) projects in the state of Arunachal Pradesh and reposing their confidence in NEDFi by entrusting with the assignment.

We are indeed grateful to Shri Ankur Garg, IAS, Secretary (Planning), for providing his invaluable suggestions to the Monitoring Team.

We would like to thank Shri Sonam Chombay, IRS, Director (PPP & PMU), for his guidance, encouragement and advice.

We remain grateful to Shri C. L. Tungkhang, Director (State Plan), for facilitating, coordinating and providing all support to NEDFi officials.

Further, we acknowledge the invaluable assistance rendered to us by other officers of Planning Department, especially the District Planning Officers who provided all the support in the course of the field visits to the projects.

In addition, the field support provided by the Chief Engineers of the concerned Departments and their Executive Engineers, Assistant Engineers, Junior Engineers and other Technical/General staff in the course of the field visits as also in submission of the field data is thankfully acknowledged.

Chairman & Managing Director North Eastern Development Finance Company Ltd. (NEDFi) Guwahati

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CONTENTS

ACKNOWLEDGEMENT ...... 1

1. INDEX OF PROJECTS ...... 3

2. EXECUTIVE SUMMARY OF RECOMMENDATIONS ...... 5

3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS ...... 12

4. INTRODUCTION ...... 19

5. METHODOLOGY & SAMPLING ...... 20

6. RECOMMENDATIONS ...... 21

7. PROJECT SPECIFIC OBSERVATIONS ...... 24

8. SUBMISSION OF REPORTS ...... 42

9. DISCLAIMER ...... 43

MONITORING REPORTS (as per INDEX OF PROJECTS at 1 above)...... 44

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1. INDEX OF PROJECTS

LIST OF SPA (2009-10) PROJECTS IN CHANGLANG DISTRICT MONITORED Sl. Project Name Project Cost Department Executing Page Nos. Status No. (Rs. in lakh) Department 1. Improvement of Kumchai Manabum Deban PWD road Public (54.60 Km)(Phase-I: Repair Works of road from Dumpathar 100.00 PWD 45 – 52 Ongoing Department village to Diyun forest tinali, (PWD) chainage from 3.00 km to 7.50 km from Kumchai end) 2. Improvement of road Public network and infrastructure Works development of Education 110.00 PWD 53 – 63 Ongoing Department Department in Miao & (PWD) Kharsang Circle 3. Improvement of road from Public Jongihavi to Sangkhuhavi Works 100.00 PWD 64 – 73 Completed (15.86 KM)(Sh: Re-grading Department and widening) (PWD) 4. Special repairs of Public Margherita-Changlang road Works 250.00 PWD 74 – 81 Ongoing Department (PWD) 5. Reconstruction of flood damaged Changlang Public township road. (SH: Works 150.00 PWD 82 – 91 Completed Replacement H/P culverts Department into RCC slab culverts, (PWD) R/wall & Pavement) 6. Flood management works Water on left bank of Noa Dehing Resources river to protect Bijoypur & 300.00 Department WRD 92 – 100 Completed Adjoining agri. Land areas (WRD) 7. C/o cluster of MIP in Miao Minor 60.00 WRD 101 – 108 Completed circle under WRD Irrigation 8. C/o cluster of MIP in Minor 50.00 WRD 109 – 115 Completed Kharsang circle under WRD Irrigation 9. C/o cluster of minor irrigation projects under Reported to be Khimiyang Circle completed. (Third Party Monitoring Team could not visit the Minor project site due to 50.00 WRD - Irrigation difficult accessibility. Project will be covered in the next round of monitoring).

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LIST OF SPA (2009-10) PROJECTS IN CHANGLANG DISTRICT MONITORED Sl. Project Name Project Cost Department Executing Page Nos. Status No. (Rs. in lakh) Department 10. C/o Rima Yukhi minor Minor irrigation projects under 50.00 WRD 116 – 122 Completed Changlang District. Irrigation

11. Augmentation of Power Supply in Miao & Kharsang 80.00 Power Power 123 – 130 Completed Circle 12. C/o 11KV HT line from New Sallang to Hadap village i/c 100.00 Power Power 131 – 137 Completed safety measures in Changlang district 13. C/o rural link road from Rural Works Lunglung to Rangran village 100.00 Department RWD 138 – 145 Completed (RWD) 14 Construction & Rural Works improvement of RLR under 500.00 Department RWD 146 – 153 Completed Manmao Sub-Division (RWD) 15. Improvement of Manmao Soil & Water 100.00 RWD 154 – 162 Completed play ground at Manmao. Conservation 16. Maintenance of Miao- Environment Vijoynagar road in 326.00 PWD 163 – 175 Completed & Forest Changlang district 17 C/o cluster of link roads Rural Works under Miao Circle (Length = 100.00 Department RWD 176 – 183 Completed 4.60 Km) (RWD) 18. C/o river protection to protect Nampong township Rural Works and Khamkhai Agri. Field 100.00 Department RWD 184 – 191 Completed including river diversion at (RWD) Old Bazar Nampong 19 Improvement of RLR from Rural Works Jairampur to Khamdu 100.00 Department RWD 192 – 201 Completed including construction of (RWD) culvert. 20. Improvement of Khamlang Reported to be road including new completed. formation cutting to Tikhak- (Third Party Khamlang. Monitoring Team could not visit the Rural Works project site due to 100.00 Department RWD - difficult (RWD) accessibility. Project will be covered in the next round of monitoring). 21 Renovation & Restoration of Minor Irrigation projects Minor 400.00 WRD 202 - 211 Completed under Miao , Kharsang and Irrigation Namphai area

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2. EXECUTIVE SUMMARY OF RECOMMENDATIONS

“SHORT-TERM RECOMMENDATIONS” Observations Recommendations 1. Commencement of work before sanction of 1.  The State Government may projects: consider adopting a system by which works do not commence As reported by the Executing Departments, works on before the projects are several projects had commenced before the date of sanctioned. project sanction:  Project implementation period Sl. Name of the Date of Date of should be fixed based on factors No. Project Sanction Commencement affecting completion of the of work project such as size and scope of 1 Improvement of 05-07-2010 08-02-2010 road from works, available working days, Jongihavi to etc. Sangkhuhavi (15.86 KM) (Sh: Re-grading and widening) 2 Reconstruction of 29-06-2010 08-02-2010 flood damaged Changlang township road. (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement) 3 Construction & 25-06-2010 14-02-2010 improvement of RLR under Manmao Sub- Division 4 Improvement of 26-05-2010 14-02-2010 Manmao play ground at Manmao. 5 C/o cluster of link 25-07-2010 03-01-2010 roads under Miao Circle (Length = 4.60 Km) 6 C/o river 26-05-2010 14-02-2010 protection to protect Nampong township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong

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“SHORT-TERM RECOMMENDATIONS” Observations Recommendations 7 Improvement of 26-05-2010 14-02-2010 RLR from Jairampur to Khamdu including construction of culvert. 2. Additional structural intervention required for 2. Noa-Dehing river in Bijoypur area sustainability of the flood protection work: flows as a braided river with two main channels. The channel on the The project, “Flood management works on left bank of right carries less discharge while the Noa-Dehing river to protect Bijoypur & adjoining agri. left channel has high discharge Land areas” at Sl. No. 6 of Index of Projects has been volume causing erosion and frequent implemented to protect the land of the village and flood inundation problems in the township area from flood erosion. area. The work was reported to have been completed on 22/02/2011 but due to incessant rains in the Project conceptualization done by the catchment area, the river became flashy and a portion Executing Department to protect the of the plugging structure was badly damaged only left bank from erosion and floods, after few days of the project completion. and channelization of the auxiliary Repair works to the damaged portion were found to discharge towards right channel was be underway during the time of field visit of the Third a well conceived idea. But, for long Party Monitoring Team. Damage rectification has been term durable remedial measures, reported to be completed during first half of flow needs to be diverted to the May’2011. excavated channel for which a diverting structure in the form of spur and silting device to cut the depth of the flow at entrance is necessary. Based on detailed investigation, arrangements may be considered for construction of the spur and silting device for better sustainability of the project. Also, please refer to “Long Term Recommendations” at page no. 10.

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“SHORT-TERM RECOMMENDATIONS” Observations Recommendations 3. Post project road maintenance plan: 3. A post project road maintenance plan should be formulated by the The projects referred: - Executing Department and funds i) “Improvement of Road from Jongjihavi to should be earmarked for Sangkhuhavi (15.86 km) (Sh:-Re-grading & maintenance works to address Widening)” at Sl. No. 3 of the Index of Projects. factors like-routine maintenance, ii) “Reconstruction of flood damaged Changlang rehabilitation, renewal and township road. (SH: Replacement H/P culverts into emergency maintenance. RCC slab culverts, R/wall & Pavement)” at Sl. No. 5 of the Index of Projects. For operational convenience many iii) “C/o rural link road from Lunglung to Rangran roads with maintenance needs could village” at Sl. No. 13 of the Index of Projects. be clubbed together to form a routine iv) “Construction & improvement of RLR under maintenance package. Routine Manmao Sub-Division” at Sl. No. 14 of the Index of maintenance is labour-intensive Projects. requiring only transport, minor v) “Improvement of RLR from Jairampur to Khamdu equipment and basic materials. Since including construction of culvert” at Sl. No. 19 of the work volume is comparatively the Index of Projects. small, this will create opportunities for developing lower level The mostly hilly terrain of Arunachal Pradesh is contractors for the road sector in characterized by steep slopes and fragile rocks which Arunachal Pradesh. make it prone to slope failure, especially during the monsoon season. Various types of slope failure such as landslide, debris flow and embankment failure occur frequently along the roads and its vicinity. For the project “Improvement of road from Jongihavi to Sangkhuhavi (15.86 Km)”, though the widening and re-grading were done as per the scope of the project, however, during the time of field visit of Third Party Monitors it was observed that at many locations up to chainage 1500 from the starting point of the project road, slope failure was noticed due to landslide and debris flow. Similarly, the projects, “RLR from Jairampur to Khamdu” & “Reconstruction of flood damaged Changlang township road”, cross drainage structures (HP culverts) were found to be poorly maintained and silt as well as the construction debris have clogged the cross drainage channels at many locations. Cleaning of channel of culverts after construction and during pre monsoon season should be ensured to improve the hydraulic efficiency of the culvert and to provide erosion protection. 4. Sources of funding: 4. The State Government may consider The projects referred: - developing a Relational Database (i) “Improvement of road from Jongihavi to Sangkhuhavi Management System (RDBMS) of (15.86 Km) (Sh: Re-grading and widening)” at Sl. No. 3 of funded projects providing details of Index of Projects. projects such as location, lat/long, scope of work, funding, schemes etc. The construction of a steel bridge over river Tara at

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“SHORT-TERM RECOMMENDATIONS” Observations Recommendations chainage 2600 (approx.) of this project road is being which would enable meaningful funded under SPA (09-10) under DoTC head. monitoring and also planning.

(ii) “Special repairs of Margherita-Changlang road” at Sl. No. 4 of Index of Projects. It is reported that a project for double laning of this road has been sanctioned under CRF and works were ongoing.

(iii) “Reconstruction of flood damaged Changlang township road. (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement” at Sl. No. 5 of Index of Projects. A similar project with same project objective “Improvement of Changlang Township Road (20.236 Km) (SH: Culvert, R/Wall, Metalling, BT)” has been implemented by the PWD Department at a cost of Rs.160.00 lakh with funding from SPA (09-10) under DoTC head

(iv) “Improvement of Manmao playground at Manmao” at Sl. No. 15 of Index of Projects. Part of this project was earlier developed under SPA (08- 09)

In the absence of detailed scope of work and monitoring reports for earlier funding/ multiple funding, it becomes difficult to comment on the works of the overall project.

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“MEDIUM-TERM RECOMMENDATIONS” Observations Recommendations 1. Projects with large investments and long 1. For time bound projects like SPA, implementation period: special care may be taken while selecting the projects of this The project “Maintenance of Miao-Vijoynagar road nature, which require a long term in Changlang district” at Sl. No. 6 of Index of effort and comparatively high Projects. investment as well as assured maintenance fund. The Miao-Vijoynagar road (157 km) was constructed during 1966 to provide connectivity to The road is of strategic importance the geographically isolated but strategically to the nation. For road projects of important Vijoynagar, a tri-juncture of India, this nature, a detailed project Myanmar and China on the periphery of the world report (DPR) needs to be prepared famous Namdapha Tiger Reserve and National Park. after detailed survey and The road was closed during 1998-99 due to the ban investigation. imposed by the Supreme Court after the declaration of Namdapha Tiger Project. This road was Statutory clearances from the subsequently abandoned and closed for more than a Ministry of Environment and decade due to severe landslide, debris flow and Forests, GOI, for construction of embankment failure. Under SPA (09-10) an effort roads in environmentally sensitive has been made to reopen the road for light traffic to locations should be critically connect Vijoynagar with Miao. evaluated before formulating the As informed by the Executing Department, project future course of corrective actions works were completed by the end of March’ 2011 along with identification of but improvement and maintenance works were assured source/sources of fund so found to be in progress during the Third Party that project works do not suffer Monitors visit. Machineries were seen removing due to fund constraints. the heavy landslides and formation washout which occur along the roads and its vicinity due to The mounting liability is very large steep slope and fragile rocks. Moreover, this and additional funding should be project road falls in shadow areas of northernmost considered for sustainability of lowland evergreen rainforests, which is one of the this nationally important project. factors contributing largely towards frequent landslips and formation washout. The Executing Department has informed that the pending liability has mounted to above Rs. 2500.00 Lakh, since extra works had to be done beyond the scope of sanctioned amount under SPA (09-10).

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“MEDIUM-TERM RECOMMENDATIONS” Observations Recommendations 2. Multiple contractors executing works on Work 2. A policy decision may be taken by Order Basis: the State Government to make tendering process mandatory in The number of contractors engaged in some of the award of work under SPA along projects at Changlang district as reported by the the lines of centrally sponsored Executing Departments is as under: schemes like PMGSY. Name of project No. of contractors (i) Renovation & Restoration of Minor 102 Irrigation projects under Miao, Kharsang and Namphai area (ii) Flood management works on left bank of 82 Noa Dehing river to protect Bijoypur & Adjoining agri. Land areas (iii) Reconstruction of flood damaged 54 Changlang township road. (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement) (iv) C/o rural link road from Lunglung to 26 Rangran village (v) C/o Rima Yukhi minor irrigation 20 projects under Changlang District. (vi) Special repairs of Margherita-Changlang 18 road (vii) Improvement of road network and 16 infrastructure development of Education Department in Miao & Kharsang Circle (viii) Construction & improvement of RLR 16 under Manmao Sub-Division

“LONG-TERM RECOMMENDATIONS”

Observations Recommendations 1. Integrated approach to manage the perennial 1. An integrated flood and river flood and river erosion problems of Noa-Dehing erosion management approach River: involving both structural and non structural interventions should be The Noa-Dehing river is a major tributary of Lohit taken up by the State Govt. for river. For addressing the flood and erosion problem, planning, implementation, projects are being conceptualized, due to fund monitoring and maintenance based constraints, on standalone approach of structural on the scientific study of the river intervention at certain identified locations. Under dynamics of Noa-Dehing, with built SPA (09-10), “Flood management works on left bank in flexibility for timely and of Noa Dehing river to protect Bijoypur & Adjoining adequate response. agri. Land areas” at Sl. No. 6 is being implemented at a project cost Rs. 300.00 lakh. In depth study is required to enhance the cost effectiveness Apart from this project, two more similar projects through improved planning, low- “Flood protection works near Silatoo at Noa – Dehing cost designs, and high river to protect Agril. land under Lekang Circle at implementation efficiency of

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“LONG-TERM RECOMMENDATIONS”

Observations Recommendations Lohit District” and “Flood protection works on Podu structural interventions. Nallah at Noa – Dihing river of Mahadevpur under Lekang Circle at Lohit District” were taken up at downstream of Noa Dehing River in Lohit District under SPA (09-10) to address the flood and erosion problem at few selective locations with cumulative project cost amounting Rs. 200.00 lakh.

All these projects being conceptualized on standalone approach, however, this nature of intervention often suffers from sustainability issues due to the most significant factors like (i) the runoff from extremely heavy rainfall during the monsoon; and (ii) high sediment loads from upper watersheds, which are geologically young and unstable, and susceptible to landslides and earthquakes. Gradual watershed degradation caused by unsustainable shifting cultivation and deforestation is also widespread.

2. Quality Testing and Quality Control Measures: 2. The State Govt. may consider arrangements for Quality Testing Presently no testing facilities are available close to facilities close to the sites/ District sites/ District HQs. Most of the constructions HQs. The Executing Depts. may observed were being done without any testing. introduce Quality Control Register to keep record of Test Moreover, no quality control measures are being Reports of materials used as also taken at present. Site Order Book for recording observations made by JE/AE/Executive Engineer during their visits.

3. Signboards: 3. The State Govt. may consider making it mandatory for all At present only a few projects have signboards projects funded under SPA to have mentioning the name of project, project cost, scheme, standardized signboards source of funding etc. displaying details such as: (a) Name of the Project; (b) Scheme; (c) Project Cost; (d) Amount and Source of Funding; (e) Year of funding; (f) Executing Dept. (g) Date of Commencement & stipulated Date of Completion etc.

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3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS

(i) Improvement of Kumchai Manabum Deban PWD road (54.60 Km) (Phase-I: Repair of road from Dumpathar village to Diyun forest tinali, chainage from 3.00 km to 7.50 km from Kumchai end) Cost of project: Rs. 100.00 lakh Details of project: Repair of road from Dumpathar village to Diyun forest tinali, chainage from 3.00 km to 7.50 km from Kumchai end Observations: (a) Progress of work is slow. Department must take urgent steps to expedite the progress of works; (b) Repairing works on 4 nos. of slab culverts were completed and quality of work found to be satisfactory; (c) Finished WBM layer should be primed to prevent seepage of water and B.T work needs to be taken up immediately. Sizing of WBM aggregate from under sized boulders should be avoided; (d) The Executing Department has engaged 10 contractors on work order basis for executing the works.

(ii) Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle Cost of project: Rs. 110.00 lakh Details of project: Improvement of existing 6 nos. of roads and construction of SPT/ILC type quarters for Education Department. Observations: (a) Repairing works in Kharsang-Beat Camp Road was in progress during the visit of Third Party Monitors; (b) In the case of improvement of roads in 6 nos. of locations, quality of finished work was not found to be satisfactory. Non adoption of standard engineering practices while executing the works has resulted in poor quality of works. However, construction of SPT/ILC type quarters has been satisfactorily executed; (c) Executing Department should stress on close supervision to execute work as per specification; (d) The Executing Department has engaged all total 16 contractors on work order basis for executing the works.

(iii) Improvement of road from Jongihavi to Sangkhuhavi (15.86 KM) (Sh: Re-grading and widening) Cost of project: Rs. 100.00 lakh Details of project: Re-grading and widening of existing alignment from Jongihavi to Sangkhuhavi. Observations: (a) This is a completed project; (b) As per the information provided by the Executing Department, date of awarding work to the Executing Department and date of commencement of work is much earlier than the date of sanction and date of administrative approval; (c) The starting chainage of the project road (Jongihavi to Sangkhuhavi) is at chainage 17000 (approx) of the Khimiang to Jongihavi road, which remains un-motorable almost throughout the rainy season (April to Oct.) due to landslips and absence of proper cross drainage structures.

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Khimiang to Jongihavi Road has now been sanctioned under PMGSY Scheme as informed by the field officials from the Executing Department. Although the widening and re-grading were done as per the scope of the project, however, during the time of field visit of Third Party Monitor it was observed that at many locations up to the chainage 1500 from the starting point of the project road, slope failure was noticed due to landslide and debris flow; (d) For construction of road in hilly terrain with steep slope and fragile rocks, restrain measures such as retaining wall and structure like gabion wall and stone masonry can be considered in road projects for slope stabilisation where failure scale is small and or when the movement of landslide is low. Maintaining suitable drainage system is one of the essential factor to be considered in controlling slope stability both natural and artificial slopes. Since vegetative growth in high rainfall areas is very rapid, so suitable bio-engineering technique can be adopted for slope stabilization and reduction of negative environmental impact.

(iv) Special repairs of Margherita-Changlang road Cost of project: Rs. 250.00 lakh Details of project: Repairing of road length of 37.48KM including construction of superstructures of 2 nos. of bridges. Observations: (a) Deck slab of bridge at location 37.50 KM has been casted and fitting and fixing of reinforcement and shuttering for deck slab were in progress for bridge at location 35.90KM during the visit of Third Party Monitoring Team; (b) Bridgework so far completed was found to have been executed as per specifications; (c) Quality of Premix Surfacing work appeared not to be of specified standard as at several locations some shortfalls were observed; (d) Quality control system should be in place for executing works involve in the construction of superstructures for bridges; (e) The Executing Department has engaged 18 contractors on work order basis for executing the works.

(v) Reconstruction of flood damaged Changlang township road. (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement) Cost of project: Rs. 150.00 lakh Details of project: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement Observations: (a) The project has been completed. The project was taken up to restore the road network within the Changlang township area damaged during the year 2009 due to heavy floods. A similar project with same project objective “Improvement of Changlang Township Road (20.236 Km) (SH: Culvert, R/Wall, Metalling, BT) has been implemented by the PWD Department at a cost of Rs. 160 lakh for strengthening of Changlang town road network with funding from SPA (09-10) under DoTC head; (b) Works executed as per the sanctioned plan. Technical supervision by the Executing Department was found to be satisfactory. Overall construction quality of slab culverts was found to be satisfactory; (c) At some locations, construction debris was not cleared from the channel of culverts. Cleaning of channel of culverts after construction and during pre monsoon season should be ensured to improve the hydraulic efficiency of the culvert and to provide erosion protection. This issue was brought to the notice of the concerned officers from the Executing Department and advised to clean the channels before the onset of monsoon period; (d) As per the information provided by the Executing Department, date of awarding work (08-02- 2010) to the Executing Department and date of commencement (08-02-2010) of work is much earlier than the date of sanction (29-06-2010) and date of administrative approval (05.07.2010);

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(e) The Executing Department has engaged all total 54 contractors on work order basis for executing the works.

(vi) Flood management works on left bank of Noa-Dehing river to protect Bijoypur & Adjoining agri. Land areas Cost of project: Rs. 300.00 lakh Details of project: Construction of spur and river channelization. Observations: (a) The work was reported to be completed on 22/02/2011 but due to the incessant rains in the catchment area, the river became flashy and a portion of the plugging structure was badly damaged after few days of project completion. The repair works to the damaged portion was found to be underway during the time of field visit of the Third Party Monitoring Team. Damage rectification was reported to be completed by the Executing Department during first half of May’2011; (b) The project was taken up to modify the flow pattern of left channel of the Noa Dehing River and divert it towards the right channel to allow an efficient and rapid flow of water in the channel, as well as to construct the plugging structure with bolder crated wall on left bank of the river to protect the Bijoypur area from frequent floods. Since the plugging structure was damaged just few days after the date of project completion, a detailed assessment on the long term durable remedial measures should be scientifically worked out with proper planning based on the detailed hydrological study, as well as the oscillating nature of the river; (c) Project conceptualization made by the Department to protect the left bank from erosion and flood, and channelization of the auxiliary discharge towards right channel was a well conceived idea. But, for long term durable remedial measures, flow needs to be diverted to the excavated channel for which a diverting structure in the form of spur and silting device to cut the depth of the flow at entrance is necessary; (d) Works are being executed through Works Orders and 82 contractors have been engaged for executing the works. Concerned were raised by the Third Party Monitoring team regarding uniformity of the executed work since huge nos. of contractors were being engaged to implement the work.

(vii) C/o cluster of MIP in Miao circle under WRD Cost of project: Rs. 60.00 lakh Details of project: Minor irrigation project. Observations: (a) Work has been completed within schedule and found to be satisfactory; (b) Quality testing was not done. Basic materials like cement were procured which had BIS Certification; (c) Works are being executed through Works Orders and 15 contractors have been engaged for executing the works.

(viii) C/o cluster of MIP in Kharsang circle under WRD Cost of project: Rs. 50.00 lakh Details of project: Minor irrigation project. Observations: (a) Works have been completed as per specifications and within schedule. Works executed was found to be satisfactory; (b) The project is for construction of a single MIP at Kharsang. The project title has been erroneously mentioned as cluster of MIP; (c) Works were executed through Works Orders and 13 contractors had been engaged for executing the works.

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(ix) C/o cluster of minor irrigation projects under Khimiyang Circle Cost of project: Rs. 50.00 lakh Details of project: Minor irrigation project.

Third Party Monitoring Team could not visit the site due to the difficult accessibility and inclement weather. The Monitoring Team has proposed to visit the project site after monsoon period is over and accordingly submit the monitoring report for this project.

(x) C/o Rima Yukhi minor irrigation projects under Changlang District. Cost of project: Rs. 50.00 lakh Details of project: Minor irrigation project. Observations: (a) Work has been completed satisfactorily; (b) Detailed studies covering water availability, H/W distribution system, cropping pattern, irrigation coverage should be undertaken before taking up such projects; (c) The Executing Department has engaged all total 20 contractors on work order basis for executing the works.

(xi) Augmentation of Power Supply in Miao & Kharsang Circle Cost of project: Rs. 80.00 lakh Details of project: (i) Construction of Sub-Stations of various capacities, (ii) Construction and erection of 33 KV HT line, (iii) Renovation/ Upgradation of existing panel board for 5 nos. LT Feeder and (iv) Electrification (service connection) to 2 nos. of schools. Observations: (a) Work has been completed satisfactorily; (b) Transformers and other electrical items were procured from reputed company with quality certification from the manufacturer.

(xii) C/o 11KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district Cost of project: Rs. 100.00 lakh Details of project: Construction of 11 KV HT line Observations: (a) Work has been completed satisfactorily; (b) Tendering system for awarding of works should be introduced involving a reasonable/ acceptable rate of justification for itemised unit quantity of work in a competitive climate of bidding.

(xiii) C/o rural link road from Lunglung to Rangran village Cost of project: Rs. 100.00 lakh Details of project: Formation cutting for new road alignment. Observations: (a) As reported, work was completed by end of August 2010, but due to heavy downpour in the following months resulted in slippage of huge masses of earth and it was observed during the site visit that road was totally unserviceable after 2.00 Km from Rangran side; (b) To avoid/control further large scale landslips, a need based survey should be carried out to identify the vulnerable stretches for landslips and adopt restrain measures with sound engineering practices; (c) The Executing Department had engaged 26 contractors on work order basis for executing the works.

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(xiv) Construction & improvement of RLR under Manmao Sub-Division Cost of project: Rs. 500.00 lakh Details of project: Construction and improvement of cluster of roads. Observations: (a) As per the information furnished by the Executing Department, date of commencement of work is much earlier than the date of sanction; (b) Major land slips were observed on the road from Manmao to New Longtoi, where restoration works need to be taken up immediately to make the road motorable; (c) Road constructed from Renuk to Sasum is satisfactorily executed though absence of a road bridge at about 1.5 KM from start chainage restricts plying of light vehicles beyond this point; (d) The Executing Department had engaged all total 16 contractors on work order basis for executing the works.

(xv) Improvement of Manmao play ground at Manmao. Cost of project: Rs. 100.00 lakh Details of project: Cutting and leveling of the playground. Observations: (a) This project was started with an assistance of Rs. 25 lakh (approx.) under SPA (08-09) and the scope of work was for cutting & leveling of the play ground to a size of 110M x 30 M; (b) Under the SPA (09-10), it has been proposed to develop the playing area of size 6600 m2 (measuring 110 M x 60 M) including the re development of the old playing area developed earlier under SPA (08-09). The present project scope of work was limited to jungle clearance and earthworks in formation cutting (both soil & ordinary rock). Work has been completed; (c) The investments made so far for development of the play ground is around Rs. 125.00 lakh but there is still sufficient scope for improvement of the playground; (d) As per the information provided by the Executing Department, date of commencement of work (14-02-2010) is much earlier than the date of project sanction (26-05-2010); (e) The Executing Department had engaged 7 contractors on work order basis for executing the works.

(xvi) Maintenance of Miao-Vijoynagar road in Changlang district Cost of project: Rs. 326.00 lakh Details of project: Improvement and construction of road. Observations: (a) The Miao-Vijoynagar road (157 Km) was initially constructed during 1966 to provide connectivity to the geographically isolated but strategically important Vijoynagar, a tri- juncture of India, Myanmar and China on the periphery of the world famous Namdapha Tiger Reserve and National Park. The road was closed during 1998-99 due to the ban imposed by the Supreme Court after the declaration of Namdapha Tiger Project. This road was subsequently abandoned and closed for more than a decade due to severe landslide, debris flow and embankment failure; (b) As informed by the Executing Department, the project works had been completed by end of March’ 2011. During the Third Party Monitors visit, improvement and maintenance works were still found in progress with machineries for correcting the heavy landslides and formation washout occurring along the roads and its vicinity due to steep slope and fragile rocks. As informed, the pending liability has mounted to Rs. 2500.00 Lakh, since extra works had to be done beyond the scope of sanctioned amount under SPA (09-10); (c) As per the information provided by the Executing Department, an amount of Rs. 326.00 Lakh has been sanctioned under SPA (09-10) to the Department of Environment & Forests, Govt. of Arunachal Pradesh and Rs. 324.37 Lakh has been released subsequently by the Department to the Conservator of Forests & Field Director, Namdapha National Park, Miao, Govt. of Arunachal Pradesh. The amount received by the Jairampur Division, PWD for executing the work from Conservator of Forests & Field Director, Namdapha National Park, Miao was

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amounting to Rs. 322.75 Lakh. Tendering procedure for selection of contactor was adopted by the Executing Department and as informed cost of the tender value exceeds the approved project assistance under SPA (09-10) provision. The approved cost of the work was Rs. 354.00 Lakh which is Rs. 28.00 lakh more than that of original approved project cost under SPA (09-10) funding i.e. Rs. 326.00 lakh. However, as per the letter issued by the Chief Engineer, Eastern Zone, PWD, Arunachal Pradesh vide letter no. CEAP (EZ)/WTC- 135/SPA/Miao-Vijaynagar Road/10-11/5250-51 dated 14th Oct’2010, it was conveyed that the expenditure should be limited to Rs. 322.75 Lakh and payment to the contractor has been subject to the execution of works observing all codal formalities and considering the availability of fund; (d) The project road is located in one of the most remote and geographically challenging areas of Arunachal Pradesh. Although the road alignment and geometrics is extremely good, because of its very location in shady zone, the road remains damp and muddy even after restoration works which require sufficient cross drainage provisions throughout the alignment. Due to the clayey nature of the soil in many stretches, road maintenance works is extremely difficult; (e) The road is strategically important for the nation. However, statutory obligations associated with the major construction and improvement activities due to the presence of ecologically sensitive areas with given level of economic activity and volume of transaction in the project influence area, sustainability issues need to be critically analysed before proposing an investment of this nature; (f) Executing Department may examine the relevance of a “Green Road” concept for better sustainability of this kind of project. A green road is one which is environmentally sound, built using participatory labour based methods, affordable (i.e., low-cost), and technically appropriate.

(xvii) C/o cluster of link roads under Miao Circle (Length = 4.60 Km) Cost of project: Rs. 100.00 lakh Details of project: Construction of cluster of roads. Observations: (a) As per information provided, the date of commencement of work as well as date of completion of work was much earlier than the date of sanction and date of Administrative Approval; (b) Overall quality of work is satisfactory; (c) Hume pipe culverts have been replaced by slab culverts of average 1M span in the construction of rural link road from Dharamapur-I to Dharampur – II. Deviations from original estimates/sanction of the actual works executed on ground should have approval from concerned authority; (d) The Executing Department had engaged 4 contractors on work order basis for executing the works.

(xviii) C/o river protection to protect Nampong township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong Cost of project: Rs. 100.00 lakh Details of project: Construction of river protection work. Observations: (a) Project has been completed as per the approved scope of the work; (b) The date of commencement of work (14-02-2010) is much earlier than the date of project sanction (26-05-2010); (c) The Executing Department had engaged total 7 contractors on work order basis for executing the works.

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(xix) Improvement of RLR from Jairampur to Khamdu including construction of culvert. Cost of project: Rs. 100.00 lakh Details of project: Construction of road. Observations: (a) This is a completed project and the project was for earth work in formation cutting; (b) As per the information provided by the Executing Department, date of commencement of work (14/02/2010) is much earlier than the date of sanction (26/05/2010); (c) Work quality found satisfactory. Slope protection works done as per the standard engineering practice; (d) Cross drainage structures (HP culverts) were found poorly maintained. Cleaning of channel of culverts after construction and during pre monsoon season should be ensured to improve the hydraulic efficiency of the culverts and to provide erosion protection; (e) The Executing Department had engaged 6 contractors on work order basis for executing the works.

(xx) Improvement of Khamlang road including new formation cutting to Tikhak- Khamlang. Cost of project: Rs. 100.00 lakh Details of project: Construction of road. Observations:

Third Party Monitoring Team could not visit the site due to the difficult accessibility and inclement weather. The Monitoring Team has proposed to visit the project site after monsoon period is over and accordingly submit the monitoring report for this project.

(xxi) Renovation & Restoration of Minor Irrigation projects under Miao, Kharsang and Namphai area Cost of project: Rs. 400.00 lakh Details of project: Minor irrigation project. Observations: (a) The projects have been physically completed and executed as per specifications from visual observations; (b) There are 13 nos. of MIPs under the project. In most of the cases, there is no road connectivity to the project sites. Since, these are assets which require regular visits for maintenance purposes, it is suggested that at least dirt tracks can be constructed leading to the project sites. Since the projects are located in plain topography, such dirt tracks can be constructed at low cost; (c) The Executing Department had engaged a total 102 contractors on work order basis for executing the works.

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4. INTRODUCTION

(a) Special Plan Assistance (SPA) projects approved during Annual Plan 2009-10 for the state of Arunachal Pradesh The Planning Commission had approved a total of Rs. 90000 lakh (grant) under Special Plan Assistance (SPA) for 320 nos. of projects for implementation during the Annual Plan 2009-10 for the State of Arunachal Pradesh. The required loan component of Rs. 5402.90 lakh has been provided by the State Government against each approved project of Special Plan Assistance (SPA). The required fund was released by the Ministry of Finance towards the end of the financial year 2009-10. To avoid haphazard and slapdash utilization of resources, Govt. of Arunachal Pradesh requested the Planning Commission to extend the time frame beyond March 31, 2010 for implementation of projects up to September 30, 2010. Accordingly, all concerned Departments were allowed to implement the SPA (2009-10) projects during 2009-10 within the stipulated deadline. To ensure transparency and judicious utilization of resources, the Govt. of Arunachal Pradesh engaged Third Party Monitors for independent monitoring of the SPA (2009-10) projects. A total of 320 nos. of SPA (2009-10) projects were to be monitored by NABCONS and NEDFi.

(b) Independent Third Party Monitoring of SPA (2009-10) projects by NEDFi NEDFi has been assigned, on professional basis, the work of independent Third Party Monitoring of 98 (ninety eight) nos. of district specific infrastructure projects in the eight districts of Upper Siang (8 nos.), East Siang (19 nos.), Dibang Valley (4 nos.), Lower Dibang Valley (10 nos.), Lohit (12 nos.), Anjaw (3 nos.), Changlang (21 nos.) and Tirap (21 nos.) in the State of Arunachal Pradesh, under SPA (2009-10) and 30 (thirty) nos. of multiple/cluster projects whose benefits accrue to multiple districts totaling 128 (one hundred twenty eight) nos. of projects under SPA (2009-10).

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5. METHODOLOGY & SAMPLING

(a) Methodology Detailed information regarding the projects to be monitored was collected from the Executing Departments through an approved Government Format along with Detailed Project Reports/Concept Papers. Desk study was done by an Expert Team formed especially for the purpose. Field visits were taken up after coordination with the District Planning Officers, Planning Department, Chief Engineers/Executive Engineers/Assistant Engineers of the implementing Departments. During the field visits detailed physical survey of the projects were conducted. On-field discussions with the executing engineers & contractors were held and wherever recommendations, corrective measures required were provided by the Expert Team. Scrutiny of project costs and expenses, interaction wherever possible with the beneficiaries, Village Heads, meetings with the Deputy Commissioners and Heads of Departments were done and feedback provided.

(b) Sampling of cluster of projects Out of the twenty one (21) projects funded under SPA (09-10) in Changlang district, nineteen (19) projects could be taken up for independent Third Party Monitoring by NEDFi. Two (2) projects viz. (i) “C/o cluster of minor irrigation projects under Khimiyang Circle” and (ii) “Improvement of Khamlang road including new formation cutting to Tikhak-Khamlang” could not be visited due to difficult accessibility. These projects will be covered during the next round of visit. Out of 19 projects visited, 3 of them are incomplete and will be monitored till they are physically completed. Equipped with the background information in respect of the selected projects provided by the State Government, an expert team of NEDFi was deployed in the field to undertake the physical monitoring studies of the identified projects with the highest level of objectivity, data integrity and independence. This methodology will be uniformly followed for all monitoring visits subject, however, to further improvement from time to time based on the felt needs and feedback while keeping intact in sharp focus the core idea of making the monitoring exercise absolutely objective and corrective in nature.

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6. RECOMMENDATIONS

6.1. Commencement of works before sanction of projects: The State Government may consider adopting a system by which works do not commence before the date of project sanction.

6.2. Additional structural intervention required for sustainability of the flood protection work For long term durable remedial measures for flood protection works on left bank of Noa-Dehing river at Bijoypur, existing river flow needs to be diverted to the excavated channel for which a diverting structure in the form of spur and silting device to cut the depth of the flow at entrance is necessary. Based on detailed survey and investigation, arrangements may be considered for construction of the spur and silting device for better sustainability of the project. Please refer to 7(vi) at page 29.

6.3. Post project road maintenance plan Post project road maintenance plan may be formulated by the Executing Department and funds should be earmarked for maintenance works to address issues like-routine maintenance, rehabilitation, renewal and emergency maintenance. For operational convenience many roads with maintenance needs could be clubbed together to form a routine maintenance package. Routine maintenance is labour-intensive requiring only transport, minor equipment and basic materials. Since the work volume is comparatively small, this will create opportunities for developing lower level contractors for the road sector in Arunachal Pradesh.

6.4. Developing a Relational Database Management System for funded projects The State Government may consider developing a Relational Database Management System (RDBMS) for all funded projects to avoid duplicity of project funding, better planning and monitoring.

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6.5. Projects with large investments and long implementation period Miao -Vijoynagar road is a strategically important project for the nation and requires a long term effort and comparatively high investment as well as an assured maintenance fund. A detailed project report (DPR) needs to be prepared after detailed survey and investigations. The road is strategically important for the nation. However, statutory obligations associated with the major construction and improvement activities due to the presence of ecologically sensitive areas with given level of economic activity and volume of transaction in the project influence area, sustainability issues needs to be critically analysed before proposing an investment of this nature. Executing Department may examine the significance of a “Green Road” concept for better sustainability of this kind of project. A green road is one which is environmentally sound, built using participatory labour based methods, affordable (i.e. low-cost), and technically appropriate. Please refer to 7(xvi) at page no. (xvi)35.

6.6. Tendering process in place of Work Order system in awarding works A policy decision may be taken up by the State Government to make tendering process mandatory in award of work under SPA along the line of centrally sponsored scheme like PMGSY for ensuring transparency and competitive bidding.

6.7. Integrated approach to manage the perennial flood and river erosion problems An integrated flood and river erosion management approach involving both structural and non structural interventions should be taken up by the State Govt. for planning, implementation, monitoring and maintenance based on the scientific study of the rivers of Arunachal Pradesh, with built in flexibility for timely and adequate response. In depth study is required to enhance the cost effectiveness through improved planning, low-cost designs, and high implementation efficiency of structural interventions.

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6.8. Quality Testing and Quality Control Measures

The State Govt. may consider arrangements for Quality Testing facilities close to the sites/District HQs. The Executing Depts. may introduce Quality Control Register to keep record of Test Reports of materials used as also Site Order Book for recording observations made by JE/AE/EE during their visits.

6.9. Signboards

The State Govt. may consider making it mandatory for all projects funded under SPA to have standardized signboards displaying details such as: (a) Name of the Project; (b) Scheme; (c) Project Cost; (d) Amount and Source of Funding; (e) Year of funding; (f) Executing Dept. (g) Date of Commencement & stipulated Date of Completion etc.

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7. PROJECT SPECIFIC OBSERVATIONS

(i) Improvement of Kumchai Manabum Deban PWD road (54.60 Km) (Phase-I: Repair of road from Dumpathar village to Diyun forest tinali, chainage from 3.00 km to 7.50 km from Kumchai end) The project is for improvement of Kumchai Manabum Deban PWD road. The project cost details are given below: Sl. Sub head/ item of work Quantity Sanctioned Amount No. (Rs. in Lakh) 1 Maintenance of WBM Road 6755.130 Sqm. 8.81 2 WBM II 1177.030 Cum 23.44 3 WBM III 804.380 Cum 16.25 4 Prime Coat 15693.750 Sqm. 4.35 5 Open Graded Premix Surfacing 15693.750 Sqm. 23.70 6 Seal Coat 15693.750 Sqm. 11.37 7 Jungle Clearance 4.190 Hct. 1.22 8 Maintenance of Earthen Shoulder 9207.000 Sqm. 1.66 9 Scarifying of existing Bituminous Surface 8938.62 Sqm. 0.45 10 Repair of Slab Culvert 4 Nos. 5.05 11 Add Contingency etc. 3.70 Total 100.00 Under this project, an overall road length of 4.50KM (from Chainage 3.00 KM to 4.50 KM) has been taken up for maintenance work out of total length of 54.60 KM of Kumchai Manabum Deban PWD Road. As on the day of visit by the Third Party Monitors, works were under implementation.

The department has engaged 10 nos. of contractors for executing the works on work order basis. Considering the importance the road and the amount of funds being provided, this practice of engaging contractors through work orders should be discontinued. There is a need for introduction of tendering process in award of such works.

Due to delay in sanction of the work (08/09/2010) and further delay in awarding works to the Executing Department, the project is yet to be completed and the physical progress is reported at 30.25%. Executing Department should initiate steps to expedite the progress of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Better ride quality;  Improved drainage.

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(ii) Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle The project is for improvement of existing road network in Miao and Kharsang Circle and construction of SPT/ILC type quarters for Education Department. The project cost details are given below: Sl. Sub head/ item of work Unit Sanctioned No. Amount (Rs. in lakh) 1. Improvement of link road in Old Songking village 0.400 KM 3.66 2. Improvement of link road in New Songking village 0.400 KM 3.65 3. Improvement of link road to Khagam Mosang village 0.200 KM 2.15 4. Improvement of link road in Miao Singpho village 0.270 KM 4.42 5. Improvement of link road within Singpho vill. to Primary 0.250 KM 3.69 School 6. Improvement of Kharsang Bet Camp Road 22.00 KM 43.28 7. SPT Teachers quarter in Injan – I village 2 units 10.00 8. SPT Teachers quarter in Injan-II village 1 unit 5.00 9. SPT Teachers quarter in Longtom II village 1 unit 5.00 10. SPT Teachers quarter in Neotan village 2 units 10.00 11. ILC type Teacher quarter at Vijoynagar 1 unit 6.25 12. ILC type Class room at Hazoloo village 1 unit 2.22 13. C/o Community hall at Phup village 100.50 Sqm. 9.85 14. Add Contingency etc. 0.83 Total 110.00 Out of 12 sub-projects, 6 nos. are for improvement/construction of road network and remaining 6 nos. are for construction of SPT/ILC type quarters for Education Department.

The nature of repair works done in all 6 nos. of roads appeared to be of piece meal nature and the works executed within the scope of work were not up to specifications. Department should ensure closer supervision during execution period execute works adhering to standard engineering practices.

Construction of SPT buildings for Education Department appeared to be of better quality of work. Works executed in all 6 nos. of work sites were as per approved drawing and specification.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Better road network;  Improved infrastructure for Education Department.

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(iii) Improvement of road from Jongihavi to Sangkhuhavi (15.86 KM)(Sh: Re- grading and widening) The project is for improvement of road from Jongihavi to Sangkhuhavi. The details of project cost are given below: Sl. Sub head / item of work Quantity Sanctioned No. amount (Rs. in lakh) 1. Excavation in Hill Area in Soil by Mechanical Means 46667.54 Cum 62.53 2. Excavation in Hilly Area in Ordinary Rock by 24,756.84 Cum 48.52 Mechanical Means not Requiring 3. Excavation in Hilly Area in Hard Rock Requiring 85,852 Cum 0.22 Blasting 4. Deduct for quantum of earthwork of all types disposal 23,333.77 Cum -8.40 directly by throwing into the valley without involving any lead and lift (Ordinary and Hard Soil Shale, Soil containing shingle or small size boulders) 5 Deduct for quantum of earthwork of all types disposal 12,421.347 -7.20 directly by throwing into the valley without involving Cum any lead and lift (Ordinary and Hard Rock) Add Contingency etc. 4.33 Total 100.00

The starting chainage of the project road (Jongihavi to Sangkhuhavi) is at chainage 17000 (approx) of the Khimiang to Jongihavi road, which remains un-motorable almost throughout the rainy season (April to Oct.) due to landslips and absence of proper cross drainage structures. Khimiang to Jongihavi Road has now been sanctioned under PMGSY Scheme as informed by the field officials from the executing Department. Although the widening and re-grading works were done as per the scope of the project, however, during the time of field visit of the Third Party Monitoring Team it was observed that at many locations up to the chainage 1500 from the starting point of the project road, slope failure was noticed due to landslide and debris flow. This could have been prevented if proper procedure of slope protection measures were addressed during the time of planning & preparation of the DPR. Moreover, at chainage 2600 (approx.) of the project road, a steel bridge over Tara river is yet to be completed, which is another project sanctioned under SPA (09-10) under DoTC head. For construction of roads in hilly terrain with steep slope and fragile rocks, restrain measures such as retaining wall and structures like gabion wall and stone masonry can be considered in road projects for slope stabilization. Maintaining suitable drainage system is one of the essential factors to be considered in controlling slope stability both natural and

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artificial slopes. Since vegetative growth in high rainfall areas is very rapid, suitable bio- engineering techniques can be adopted for slope stabilization and reduction of negative environmental impact.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Road connectivity to Sangkhuhavi;  Access to the basic civic amenities.

(iv) Special repairs of Margherita-Changlang road The project is for maintenance of Margherita-Changlang Road including construction of superstructures of existing 2 nos. of bridges at K.M 35.90 and K.M 37.50. The details of project cost are given below: Sl. Sub head / item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. Dismantling of flexible pavement - Bituminous 1036.220 Cum 3.38 2. Water Bound Macadam –Grade II 580.340 Cum 13.08 3. Water Bound Macadam –Grade III 3999.780 Cum 91.28 4 Tack Coat 29786.595 Sqm. 2.98 5 Open Graded Premix Surfacing 32197.845 Sqm. 52.80 6 Seal Coat 34217.095 Sqm. 18.82 7 Construction of Single Lane RCC Bridge at Ch. 1 No. 29.53 35.90 KM 8 Construction of Single Lane RCC Bridge at Ch. 1 No. 27.33 37.50 KM 9 Add Contingency etc. 10.80 Total 250.00 The project was taken up for improvement of the riding quality of Margherita Changlang Road to a standard motorable condition. As reported the road was in bad condition which required immediate attention. In addition, construction of superstructure of two nos. of bridges at K.M 35.90 and K.M 37.50 were taken up under this project. The repair works on road was completed and preparation for casting of slab for Bridge at location 35.90 Km was under implementation. Finishing work of superstructure at Bridge location 37.50 KM was near completion. Bridgework so far completed was found to have been executed as per specification. However Quality control system should be in place for executing concrete works involve in the construction of 2 nos. of bridge superstructure.

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Premix Surfacing work appears not up to specific standard as at several locations some shortfalls being observed.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Improved ride quality.

(v) Reconstruction of flood damaged Changlang township road. (SH: Replacement of H/P culverts into RCC slab culverts, R/wall & Pavement) The project is for repairing of Changlang township road. The project cost details are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Earthworks 678.041 1.91 2. Kuttcha drains 405.00 0.38 3. C-D Structures 12 nos. 93.79 4. Retaining Wall 115 m 35.54 5. WBM-III 1.00 km 6.28 6. BT 1.00 km 9.96 Add contingency etc. 2.14 Total 150.00 The project was taken up to the reconstruct the damaged roads, retaining wall and old H/P culverts to restore and strengthen the road network within the Changlang township area damaged during the year 2009 due to heavy flood in the area . A similar project with same project objective “Improvement of Changlang Township Road (20.236 Km) (SH: Culvert, R/Wall, Metalling, BT)” has been implemented by the PWD Department at a cost of Rs. 160.00 lakh for restoring and strengthening of Changlang town road network with funding from SPA (09-10) under DoTC head. At some locations, construction debris was not cleared from the channel of culverts. Cleaning of channel of culverts after construction and during pre monsoon season should be ensured to improve the hydraulic efficiency of the culvert and to provide erosion protection. This issue was brought to the notice of the concerned officers from the Executing Department and advised to clean the channels before the onset of monsoon period. As per the information provided by the Executing Department, date of awarding work (08-02-2010) to the Executing Department and date of commencement (08-02-2010) of work is much earlier than the date of sanction (29-06-2010) and date of administrative approval (05-07-2010).

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Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Better riding quality;  Improved and efficient drainage system;  Better accessibility to basic civic amenities.

(vi) Flood management works on left bank of Noa Dehing river to protect Bijoypur & Adjoining agri. Land areas The project is for flood management works on left bank of Noa Dehing river to protect Bijoypur & Adjoining agricultural land areas. The details of project cost are given below: Sl. Sub head / item of work Quantity Sanctioned No. amount (Rs. in lakh) 1. Channelisation of river bed (removal of sand bars) 138432.09 Cum 238.59 2. Construction of Plugging Structure 430.7 m 56.94 3. Add contingency etc. 4.47 Total 300.00 The project has been reported to be completed on 22/02/2011 but due to the incessant rain in the catchment area, the river became flashy and a portion of the plugging structure was affected badly just after few days of project completion. The damaged portion was found under rectification during the time of field visit of the Third Party Monitoring Team. Damage rectification was reported to be completed by the Executing Department during first half of May’2011. The project was taken up to modify the flow pattern of left channel of the Noa Dehing River and divert it towards the right channel to allow an efficient and rapid flow of water in the channel, as well as to construct the plugging structure with bolder crated wall on left bank of the river to protect the Bijoypur area from frequent floods. Since the plugging structure was affected just few days after the date of project completion, a detailed assessment on the long term durable remedial measures shall scientifically be worked out with proper planning based on the detailed hydrological study, as well as the oscillating nature of the river.

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Area (Bijoypur) where protection work was taken up, Noa Dehing river is flowing as a braided river with two main channels; the channel on right carrying less discharge whereas the other channel on left with high discharge volume. Since the left channel is having higher discharge rate, the erosion and flood inundation problem exist and the area had suffered from frequent inundation. Project conceptualization made by the Department to protect the left bank from erosion and flood, and channelization of the auxiliary discharge towards right channel was a well conceived idea. But, for long term durable remedial measures, flow needs to be diverted to the excavated channel for which a diverting structure in the form of spur and silting device to cut the depth of the flow at entrance is necessary.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Protect from periodic flood hazards;  Improve the agricultural production and productivity.

(vii) C/o cluster of MIP in Miao circle under WRD The project is for construction of 2 nos. of MIP – one at Neotan and one at Phanyak. The details of project cost are given below: Sl. Sub head / item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. MIP at Phanyak a) RCC Vertical Drop Type Weir 1 Job 22.92 b) Earthen Channel 1322 m 6.69 2. MIP at Neotan a) RCC Vertical Drop Type Weir 1 Job 14.70 b) CC Channel 15 m 0.52 c) Earthen Channel 1820 m 14.01 Add contingency etc. 1.16 Total 60.00

The project was found completed and have been executed satisfactorily as per design and specification.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Provide irrigation facility for farmers at Phanyak and Neotan.

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(viii) C/o cluster of MIP in Kharsang circle under WRD This project is also for single MIP at Kharsang. The project cost details are given below: Sl. Sub head / item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. RCC Vertical Drop Type Weir 1 Job 45.53 2. Earthen Embankment 60 m 3.48 3. Add contingency etc. 0.99 Total 50.00 The project was found completed and have been executed satisfactorily as per design and specification. The project title “C/o cluster of MIP in Kharsang Circle” is erroneous as there is only one project location under this project head.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Provide irrigation facility for farmers at Kharsang.

(ix) C/o cluster of minor irrigation projects under Khimiyang Circle Third Party Monitoring Team could not visit the site due to the difficult accessibility and inclement weather. The Monitoring Team has proposed to visit the project site after monsoon period is over and accordingly submit the monitoring report for this project.

(x) C/o Rima Yukhi minor irrigation projects under Changlang District. The project is for implementation of minor irrigation projects at two locations. The project cost details are given below: Sl. Sub head/ item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Construction of MIP at Kantang at Rima Village (i) RCC drop inlet type Headwork 1 No. 1.98 (ii) CC Channel 56.00 m 2.66 (iii) Formation Cutting & Earthen Channel 1030.00 m 19.23 2. Construction of MIP at Kantang at Rima Village (i) RCC drop inlet type Headwork 1 No. 2.66 (ii) CC Channel 91.00 m 4.31 (iii) Formation Cutting & Earthen Channel 870.00 m 16.90 3 Add contingency etc. 2.26 Total 50.00 Third Party Monitoring Team visited the MIP scheme at Katang, Rima village and found work to be completed satisfactorily.

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The project was intended to provide irrigation facilities for farmers to wean away from their traditional practices of shifting cultivation (Jhum) to Terrace Cultivation.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Provide irrigation facility for farmers at Rima village.

(xi) Augmentation of Power Supply in Miao & Kharsang Circle The project is for augmentation of Power Supply in Miao & Kharsang Circle. The project cost details are given below: Sl. Sub head / item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. C/o. 2X250 KVA, 33/0.433 KV Sub-Station i/c 1 No. 28.71 safety equipments 2. C/o. 33 KV HT line 0.270 KM 2.40 3. C/o 100 KVA, 33/.433 KV Transformer Sub-Station 1 No. 8.55 4. C/o 63 KVA, 33/.433 KV Transformer Sub-Station 3 Nos. 23.33 5. C/o 3 Ph, 5-wire LT line 1.200 KM 9.27 6. Renovation/upgradation of existing panel board 1 No. 4.07 for 5 nos. LT feeder i/c providing of safety equipment at Upper Colony Power House, Miao. 7. Electrification of Phup ME school i/c service 1 No. 1.10 connection 8. Electrification of Phanyak ME school i/c service 1 No. 1.00 connection 9. Add contingency etc. 1.57 Total 80.00 The project intervention is for upgradation/strengthening of distribution network in Miao and Kharsang Circle.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Improved power supply to consumers.

(xii) C/o 11KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district

The project is for construction of 11KV HT Line from New Sallang to Hadap village. The project cost details are given overleaf:

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Sl. Sub head / item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. C/o. 11 KV line on 9 mtr. Long steel tubular pole 15.000 KM 98.03 with 6/1/2.59 ACSR conductor as required 2. Add contingency etc. 1.97 Total 100.00

As on date of visit, construction of 11 KV HT Line from New Sallang and Hadap village has been found to be completed. Commissioning of the new Line was not done.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Improved power supply to consumers.

(xiii) C/o rural link road from Lunglung to Rangran village

The project is for construction of rural link road from Lunglung to Rangran village. The project cost details are given below: Sl. Sub head / item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. Earthwork excavation in soil 92731.950 Cum 59.35 2. Earthwork excavation in ordinary rock 39742.263 Cum 56.04 3. Deduction of Quantum (i) Soil 46365.973 Cum -11.13 (ii) Ordinary rock 19871.131Cum -7.75 4. Earthwork for side drain (i) Soil 378.000Cum 0.19 (ii) Ordinary rock 567.000Cum 0.40 5. Add contingencies etc. 2.90 Total 100.00

As reported work was completed by end of August 2010, but heavy downpour in the following months lead to landslide and it was observed during the visit that road was totally unserviceable after 2.00 Km.

Likely Benefits of the project:

Some of the major benefits likely to accrue out of this project are:  Providing road connectivity between Lunglung and Rangran village.

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(xiv) Construction & improvement of RLR under Manmao Sub-Division

The project is for construction and improvement of three nos. of rural link road under Manmao Sub-Division. The project cost details are given below: Sl. Sub head/ item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. Cleaning and Grubbing 22.490 Hect. 4.41 2. Earthwork 3. (i) Soil 331921.000 Cum 212.43 (ii) Ordinary Rock 164704.500 Cum 232.23 (iii) Hard Rock 4595.290 Cum 18.29 (iv) Earthen Drain 9221.290 Cum 9.41 4. Laying of GSB 2400.000 Cum 20.74 5. Add contingencies etc. 2.49 Total 500.00

Major land slips observed in the road from Manmao to New Longtoi, where restoration works need to be taken up immediately to make the road motorable. Road constructed from Renuk to Sasum has been satisfactorily executed though absence of a road bridge at about 1.5 KM from start chainage restricts plying of light vehicles beyond that point.

Likely Benefits of the project:

Some of the major benefits likely to accrue out of this project are:  Providing better road connectivity.

(xv) Improvement of Manmao play ground at Manmao.

The project is for cutting and leveling of playground at Manmao. The project cost details are given below: Sl. Sub head / item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. Jungle Clearance 0.825 Hect. 0.05 2. Earth Work (i) Soil 41713.69 Cum 50.48 (ii) Ordinary Rock 27826.00 Cum 48.97 3. Add contingencies etc. -- 0.50 Total 100.00

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This project was started with an assistance of Rs. 25.00 lakh (approx.) under SPA (08- 09) and scope of the work was cutting & leveling of the play ground to a size of 110M x 30 M. Under the SPA (09-10) scheme, it has been proposed to develop the playing area of size 6600 m2 (measuring 110 M x 60 M) including the re-development of the old playing area developed earlier under SPA (08-09).The present scope of the work was limited to jungle clearance and earthworks in formation cutting (both soil & ordinary rock). Work is reported to be completed but there is still sufficient scope for improvement of the playground. Further, detailed information regarding the project conceptualization and project implementation approach adopted could not be furnished, since the concerned field officer from the Executing Department was not present on the day of field visit of the Third Party Monitoring Team. It has been found that the date of commencement of work (14-02-2010) is much earlier than the date of sanction (26-05-2010). The investments so far made for development of the play ground have been gone up to Rs. 125.00 Lakh but there are still sufficient scopes for development of the playground. However, before any further investments are made in the project due attention should be given whether project has fulfilled its purpose as anticipated during the time of project formulation.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Better infrastructure for sports activities;  Better socio & cultural activities.

(xvi) Maintenance of Miao-Vijoynagar road in Changlang district The project is for maintenance of Miao-Vijoynagar road. The project cost details are given below: Sl. Sub head / item of work Quantity Sanctioned amount No. (Rs. in lakh) 1. Jungle Clearance 110.00 KM 14.96 2. Log Bridge 850.00 m 69.03 3. Slip Clearance 20.57 KM 241.04 4. Add contingencies etc. -- 0.97 Total 326.00

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The Miao-Vijoynagar road (157 Km) was initially constructed during 1966 to provide connectivity to the geographically isolated but strategically important Vijoynagar, a tri- juncture of India, Myanmar and China on the periphery of the world famous Namdapha Tiger Reserve and National Park. The road was closed during 1998-99 due to the ban imposed by the Supreme Court of India owing to the declaration of Namdapha Tiger Project. This road was gradually abandoned and was closed for more than a decade due to severe landslide, debris flow and embankment failure.

The proposed work has been completed by end of March’ 2011 but improvement and maintenance works were still found in progress with machineries for correcting the heavy landslides and formation washout occurs along the roads and its vicinity due to steep slope and fragile rocks. As informed, the pending liability has mounted to Rs. 2500.00 Lakh, since extra works had to be done beyond the scope of sanctioned amount under SPA (09-10) head.

As per the information provided by the executing Department, an amount of Rs. 326.00 Lakh has been sanctioned under SPA (09-10) to the Department of Environment & Forests, Govt. of Arunachal Pradesh and Rs. 324.37 Lakh has been released subsequently by the Department to the Conservator of Forests & Field Director, Namdopha National Park, Miao, Govt. of Arunachal Pradesh. The amount received by the Jairampur Division, PWD for executing the work from Conservator of Forests & Field Director, Namdopha National Park, Miao was amounting to Rs. 322.75 Lakh. Tendering procedure for selection of contactor was adopted by the Executing Department and as informed cost of the tender value exceeds the approved project assistance under SPA (09-10) provision. The approved cost of the work was Rs. 354.00 Lakh which surpasses Rs. 28.00 lakh than that of original approved project cost under SPA (09-10) funding i.e. Rs. 326.00 lakh. However, as per the letter issued by the Chief Engineer, Eastern Zone, PWD, Arunachal Pradesh vide letter no. CEAP (EZ)/WTC- 135/SPA/Miao-Vijaynagar Road/10-11/5250-51 dated 14th Oct’2010, it was conveyed that the expenditure should be limited to Rs. 322.75 Lakh and payment to the contractor has been subjected to the execution of works observing all codal formalities and considering the availability of fund.

The project road is located in one of the most remote and geographically challenging areas of Arunachal Pradesh. Although the road alignment and geometrics is extremely good, because of its very location in shady zone, the road remains damp and muddy even after restoration works which demands sufficient cross drainage provisions throughout the

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alignment. Due to the clayey nature of the soil in many reaches makes road maintenance extremely difficult.

The project road is strategically important for India. However, statutory obligations associated with the major construction and improvement activities due to the presence of ecologically sensitive areas with given level of economic activity and volume of transaction in the project influence area, sustainability issues need to be critically analysed before proposing an investment of this nature.

Executing Department may examine the significance of a “Green Road” concept for better sustainability of this kind of project. A green road is one which is environmentally sound, built using participatory labour based methods, affordable (i.e., low-cost), and technically appropriate.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Provide connectivity with geographically isolated Vijoynagar;  Provide better accessibility to the habitation living in the project influence area.

(xvii) C/o cluster of link roads under Miao Circle (Length = 4.60 Km)

The project is for construction of two nos. of link roads under Miao Circle. The project cost details are given below: Sl. Sub head / item of work Quantity Sanctioned No. amount (Rs. in lakh) 1. C/o. RLR from Dharampur-II to Dharampur-III (i) Clearing and Grubbing 2.900 Hect. 0.57 (ii) C/o. Earthen embankment & subgrade 20273.200 Cum. 48.86 (iii) Granular Sub Base (Grade-I) 1470.000 Cum. 12.70 (iv) C/o. 1000mm dia H.P Cul. 4 Nos. 6.94 2. C/o. RLR from MJ Road to Sumkidong (i) C/o Sub Grade with suitable materials etc. 3255.000 Cum. 7.84 (ii) Granular Sub Base 1116.000 Cum. 9.64 (iii) WBM Grade II 409.500 Cum. 5.61 (iv) C/o Subgrade & Earthen Shoulder 409.500 Cum. 1.15 (v) C/o. 1000 mm dia H.P Cul. 3 Nos. 5.21 3. Add contingencies etc. 1.48 Total: 100.00

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As reported the project is completed on 31st March 2010. As per the information provided, the date of commencement of work (03/01/2010) as well as date of completion of work (31/03/2010) was much earlier than the date of sanction (25/06/2010) and date of Administrative Approval (25/07/2010).

In the case of construction of road from Dharamapur-I to Dharampur – II, hume pipe culverts have been replaced by constructing slab culverts of average 1M span. Such deviation from original estimates/sanction of the actual works executed on ground should have approval from concerned authority.

However, Overall construction quality of works found to be satisfactory.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Provide better accessibility to the habitation living in the project influence area.

(xviii) C/o river protection to protect Nampong township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong The project was taken up to protect the paddy fields & soil erosion, and protection of building and other infrastructure from Khamkhi & Nampong. The project cost details are given below: Sl. Sub head/ item of work Quantity Sanctioned No. amount (Rs. in lakh) 1. RRM Retaining Wall (i) Earth Works 600.00 Cum 0.64 (ii) CC 1:3:6 88.00 Cum 4.18 (iii) RRM CM 1:6 1880.00 Cum 76.14 2. Diversion Works (i) E/Works 19974.30 Cum 13.28 (ii) Gabion Structure 5103.41 Cum 5.26 3. Add contingencies etc. 0.50 Total: 100.00 The Project has been completed as per the approved scope of the work. The date of commencement of work (14-02-2010) is much earlier than the date of project sanction (26- 05-2010).

In absence of concerned officials from the Executing Department, project information regarding the selection of site and other relevant information could not be verified on the day

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of field visit, henceforth Third Party Monitor restrained from any suggestive comments on the project.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Protection of building and other infrastructures;  Improve agricultural production and productivity.

(xix) Improvement of RLR from Jairampur to Khamdu including construction of culvert The project was taken up to provide all weather road connectivity to Khamdu with Jairampur. The project cost details are given below: Sl. Sub head/ item of work Quantity Sanctioned No. amount (Rs. in lakh) 1. I. Earth Work a) Soil 63268.28 Cum 40.49 b) Ordinary Rock 21089.43 Cum 29.74 II. Earthen Drain a) Ordinary Soil 1155.14 Cum 0.57 b) Ordinary Rock 495.06 Cum 0.35 2. C/o of Hume Pipe Culvert (900 mm dia) 7 Nos. 8.50 3. Laying of GSB (Ch. 0.00 km to 3.00 km) 1050 Cum 6.83 4. C/o Retaining/ Breast Wall 154.2 R/m 13.02 5. Add contingencies etc. 0.50 Total 100.00 This is a completed project and the project was for earth work in formation cutting. As per the information provided by the Executing Department, date of commencement of work (14/02/2010) is much earlier than the date of sanction (26/05/2010). Work quality found satisfactory. Slope protection works done as per the standard engineering practice. Cross drainage structures (HP culverts) were found poorly maintained. Cleaning of channel of culverts after construction and during pre monsoon season should be ensured to improve the hydraulic efficiency of the culvert and to provide erosion protection. A road maintenance plan should be formulated by the executing department and funds should be earmarked for maintenance work addressing factors like-routine maintenance, rehabilitation, renewal and emergency maintenance. For operational convenience many roads could be clubbed together (for example a block, number of blocks or even a whole district) to form a routine maintenance package. Routine maintenance is labour-intensive

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requiring only minor transport & equipment and basic materials. Since the work volume is comparatively small, this will creates the opportunity to develop a lower level contractor for the road industry.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Better accessibility to civic amenities;  Better income opportunity.

(xx) Improvement of Khamlang road including new formation cutting to Tikhak- Khamlang. Third Party Monitoring Team could not visit the site due to the difficult accessibility and inclement weather. The Monitoring Team has proposed to visit the project site after monsoon period is over and accordingly submit the monitoring report for this project.

(xxi) Renovation & Restoration of Minor Irrigation projects under Miao, Kharsang and Namphai area. The project was taken up to renovate & restore Minor Irrigation projects under Miao, Kharsang and Namphai area. The project cost details are given below: Sl. Sub head/ item of work Quantity Sanctioned No. amount (Rs. in lakh) 1. Renovation & Restoration of MIP at Balinong 1 Job 43.44 2. Renovation & Restoration of MIP at Kaikhepathar (Ph-II) 1 Job 30.74 3. Renovation & Restoration of MIP at Nongtham (Ph-II) 1 Job 26.70 4. Renovation & Restoration of MIP at New Yanman 1 Job 29.09 5. Renovation & Restoration of MIP at Namphainong 1 Job 36.80 6. Renovation & Restoration of MIP at Old Plone 1 Job 29.80 7. Renovation & Restoration of MIP at Jotin Kaikhe 1 Job 26.09 8. Diversion Structure at New Plone 1 Job 20.06 9. Renovation & Restoration of MIP at Maithingpong 1 Job 27.96 10. Renovation & Restoration of MIP at Khachang 1 Job 31.06 11. Renovation & Restoration of MIP at Upper Sonking 1 Job 35.16 12. Renovation & Restoration of MIP at Lower Sonking 1 Job 23.70 13. Renovation & Restoration of MIP at New Khamlang 1 Job 31.46 14. Add Contingencies etc. 7.94 Total: 400.00

Work has been completed as reported by the executing department. Third Party Monitoring Team visited 4 sample project sites. The projects have been physically completed

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and executed as per specifications from visual observations. Works executed were found to be satisfactory.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Provide irrigation facility for farmers.

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8. SUBMISSION OF REPORTS 10 hard copies – 3 in colour and 7 in black and white – of the Comprehensive Monitoring Reports in respect of each of the projects visited in the District of Changlang are submitted herewith for kind perusal and record of the Government of Arunachal Pradesh.

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9. DISCLAIMER

THIS REPORT/DOCUMENT HAS BEEN PREPARED BY NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) ON BEHALF OF THE GOVERNMENT OF ARUNACHAL PRADESH BASED ON THE INFORMATION AND DATA PROVIDED BY THEM AS ALSO THE OBSERVATIONS RECORDED IN THE COURSE OF THE FIELD VISITS.

THE VIEWS EXPRESSED IN THIS REPORT/DOCUMENT ARE ONLY ADVISORY IN NATURE AND THEY DO NOT REPRESENT OR REFLECT, IN ANY WAY, THE POLICY OR VIEWS OF NEDFi.

NEDFi ACCEPTS NO FINANCIAL LIABILITY OR RESPONSIBLITY FOR THE ACCURACY, COMPLETENESS OR USEFULNESS OF ANY INFORMATION, PRODUCT OR PROCESS DISCLOSED IN THIS REPORT/DOCUMENT TO ANYONE USING THIS REPORT/DOCUMENT OR ACTIONS IN ANY MANNER ON ANY VIEW OR OBSERVATIONS EXPRESSED HEREIN.

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MMOONNIITTOORRIINNGG RREEPPOORRTTSS

44 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Job/Scheme Number: Type of Project: Roads / Scheme: SPA (2009-10)

Name of the Project: Improvement of Kumchai Manabhum Deban PWD 3. Name of Consultant/s: Er. Ankur Borah road (54.60 Km) (Phase-I: Repair of road from Dumpathar village to Diyun forest tinali, chainage from 3.00 km to 7.50 km from Kumchai end) Location: Changlang Start Point Latitude: N 270 32’24.2” 4. Name & Designation of the Dept. official accompanying the Consultants: Er. Balbir Longitude: E 960 03’ 22.8” Singh, A.E., Diyun Sub-Division End Point Latitude: N 270 32’ 38.0” 5. Social Benefits from the project > Longitude: E 960 05’ 27.5” 1. Project Details > No. of villages to be benefited: 24 Villages Name of the District: Changlang Total combined population to be benefited: 28905 Nos. Department Public Works Department (PWD) Names of the benefiting villages: Dumpathar, Jyotsnapur, Sompoi –I and Sompoi-II etc. Executing Department: PWD 6. Project Status as observed during Field Visit > Executing Circle/Division/Sub-Division Jairampur/ Jairampur/ Diyun Whether UC submitted? If Yes, date of submission: Information not furnished 2. Project Particulars > If No, likely date of submission: Date of Sanction: September 08, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: August 02, 2010 Date of the Field Visit: April 10, 2011 Date of Awarding Work to the Executing Department: November 01, 2010 Financial Achievement as on 10th April 2011 (Rs. in lakh) 30.25 Date of Commencement of work: November 01, 2010 % of Financial Progress 30.25% (Annexure-I) Stipulated Date of Completion September 30, 2010 Physical Progress As per Annexure-II Likely Date of Completion: June 30, 2011 Field Observations As per Annexure-III Cost of the Project (Rupees in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Ongoing. Central Share (90%): 90.00 10. Number of attached Visuals/Photographs:8 nos. State Share – Loan (10%): 10.00 11. Any Special Observation/s :- As per Annexure-I, Point 2

NEDFi, Itanagar Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km), Changlang, SPA (09-10) 45 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km) (Phase-I: Repair of road from Dumpathar village to Diyun forest tinali, chainage from 3.00 km to 7.50 km from Kumchai end), Changlang.

Job Scheme Number:

Sl. No. Items Amount (Rs. in lakh)

1 Cost of Project 100.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on 10th April 2011 30.25

4 % of progress (Item 3 / Item 2x100) 30.25%

1. Comments on Financial Progress: As per the information provided by the Executing Department, an amount of Rs.30.25 lakhs has been utilized till the date of visit by Third Party Monitor i.e. on 10/04/2011. Work is reported with 30.25% financial achievement.

2. Special Comments/ Observations/ Suggestions requiring special attention from the State Government/ Implementing Department/ Agency: Progress of work is slow. Executing Department should closely monitor to expedite the progress so as to complete the works at an early date. Finished WBM layer should be primed to prevent seepage of water and B.T works need to be taken up urgently.

NEDFi, Itanagar Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km), Changlang, SPA (09-10) 46 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km) (Phase-I: Repair of road from Dumpathar village to Diyun forest tinali, chainage from 3.00 km to 7.50 km from Kumchai end), Changlang

Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of work as Unit Details of Sanction Work Planned up to Work Completed Work planned during Cumulative work No. per Technical Sanction December 2010 up to the period carried out till the December 2010 March’2011 date of visit 10/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) A. Maintenance of WBM Road Sqm 6755.130 8.81 6755.130 8.81 2312.00 3.02 B Water Bound Macadam (i) Grading - II Cum 1177.030 23.44 562.50 11.20 562.00 11.19 (ii) Grading - III Cum 804.380 16.25 523.13 10.57 281.00 5.68 C Prime coat Sqm 15693.750 4.35 15693.75 4.35 D Open Graded Premix Sqm 15693.750 23.70 15693.75 23.70 Surfacing E Seal coat Sqm 15693.750 11.37 15693.750 11.37 F Clearing jungle Hect 4.190 1.22 4.190 1.22 2.00 0.58 G Maintenance of Earthen Sqm 9207.000 1.66 9207.000 1.66 4400.00 0.79 Shoulder H Scarifying of existing Sqm 8938.62 0.45 8938.62 0.45 4784.00 0.24 Bituminous road surface I Repair of slab culverts Nos. 4 5.05 4 5.05 4 5.05 J Contingency @ 3% 3.70 3.70 3.70 Total > 100.00 82.08 30.25

NEDFi, Itanagar Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km), Changlang, SPA (09-10) 47 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for this project (if any) @

Name of Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km)(Phase-I: Repair of road from Dumpathar village to Diyun forest tinali, chainage from 3.00 km to 7.50 km from Kumchai end), Changlang (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.

NEDFi, Itanagar Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km), Changlang, SPA (09-10) 48 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km)(Phase-I: Repair of road from Dumpathar village to Diyun forest tinali, chainage from 3.00 km to 7.50 km from Kumchai end), Changlang

Type / Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit This is an ongoing project, where physical progress needs to be expedited (comments may be made here on such aspects as overall progress vis- to complete the project at an early date. Out of total road length of 4.185 à-vis the plan, technical supervision by the Departmental Engineers, Km, about 2.00 Km of WBM –II, 1.00 Km of WBM-III and repairing works on arrangement for machinery, etc.) 4 nos. of culvert were completed. 2 Comments on other quality control measures such as arrangement for No Material Quality Control Registers are being maintained by the quality testing, maintenance of Material Quality Control Register at Department for the specified work. the site, etc. Material quality control measures should have been mandatory for such nature of works. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 10 96.30 (c) Department 4 Special Observations / Comments, if any, with regard to the Project’s Repairing works on 4 nos. of slab culverts were completed and quality of background, its physical progress, quality, operational issues, etc. not work was found to be satisfactory. covered above. Finished WBM Gr-III layer should be immediately primed to avoid seepage of water. Sizing of WBM aggregate from under sized boulders should be avoided. 5 Likely benefits of the Project upon completion (number & names of The proposed project intervention will benefit about 28905 nos of villagers the benefiting villages, estimated size of the benefited population, residing in 24 nos. of villages providing better road connectivity and change in economic status or quality of life, etc. accessibility to basic civic amenities. 6 Difficulties, if any, being experienced in completing the Project No difficulties were faced, as reported. 7 Suggestion/s for Improvement (for speeding up implementation, Total 10 nos. Contractors are engaged on work order basis. Allotment of addressing the difficulties, if any, maximizing the project benefits, etc.) work by tendering process could have ensured consistent quality as well as early completion of work. NEDFi, Itanagar Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km), Changlang, SPA (09-10) 49 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS READING

GPS reading at Project start point:

Latitude: N 270 32′ 24.2′′ Longitude: E 960 03′ 22.8′′ Elevation: 179 m (approx)

GPS reading at Project end point:

Latitude: N 270 32′ 38.0′′ Longitude: E 960 05′ 27.5′′ Elevation: 195 m (approx)

Source: Google Maps

NEDFi, Itanagar Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km), Changlang, SPA (09-10) 50 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Before Execution - Starting Point at Ch. 3.00 Km Before Execution - At Ch. 4.00 Km

Before Execution - In between Ch.6.50 Km to Ch. 7.00 Km Before Execution - At End Chainage

NEDFi, Itanagar Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km), Changlang, SPA (09-10) 51 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Third Party Monitoring Visit-Finished WBM work Third Party Monitoring Visit - Repairing of Wing wall & Parapet wall

Third Party Monitoring Visit -Finished WBM work Third Party Monitoring Visit - Finished WBM work

NEDFi, Itanagar Project: Improvement of Kumchai Manabhum Deban PWD road (54.60 Km), Changlang, SPA (09-10) 52 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Job/Scheme Number: Type of Project – Roads & Buildings/ Scheme – SPA (2009-10)

Name of the Project: Improvement of road network and infrastructure 3. Name of Consultant/s: Er. Ankur Borah development of Education Department in Miao & Kharsang Circle Location: Miao and Kharsang, Lat/long: As per Annexure IV 4. Name & Designation of the Dept. official accompanying the Consultants: Changlang Er.Ronrang, A.E, Miao Sub-Division 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 79 Villages Department Public Works Department (PWD) Total combined population to be benefited: 33,557 Nos. (Population in Miao & Kharsang Circle) Names of the benefiting villages: Namphai-II, Sikao, New Songking, Old Songking, Narayan, Ningrang, New Khamlang, Khagam Singpho, Miao Singpho, Vijoynagar, Hazoloo, Phup and all villages under Miao administrative circle. Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/Division/Sub-Division Jairampur/Jairampur/Miao Whether UC submitted? If Yes, date of submission: Information not provided 2. Project Particulars > If No, likely date of submission: - Date of Sanction: August 26, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: August 26, 2010 Date of the Field Visit: April 09,2011 Date of Awarding Work to the Executing Department: - Financial Achievement as on 09th April 2011. (Rs. in lakh) 55.90 Date of Commencement of work: August 26, 2010 % of Financial Progress 50.82% (Annexure-I) Stipulated Date of Completion September 30, 2010 Physical Progress As per Annexure-II Likely Date of Completion: December 2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 110.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Ongoing. Central Share (90%): 99.00 10. Number of attached Visuals/Photographs: 10 nos. State Share – Loan (10%): 11.00 11. Any Special Observation/s :- As per Annexure-I, Point 2

NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 53 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang. Job Scheme Number:

Sl. No. Items Amount (Rs. in lakh)

1 Cost of Project 110.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 99.00 (b) State Govt. (10%) (b) 11.00 3 Financial Achievement as on 09th April 2011 55.90

4 % of progress (Item 3 / Item 2x100) 50.82%

1. Comments on Financial Progress: The Project has 12 no. of sub-schemes, out of which 3 nos. of sub-schemes were yet to be completed. As per the information provided by the Executing Department, an amount of Rs.55.90 lakh has been utilized till the date of visit by Third Party Monitor i.e. on 09/04/2011. Work is reported with 50.82% financial achievement.

2. Special Comments/ Observations/ Suggestions requiring special attention from the State Government/ Implementing Department/ Agency: Out of total 12 nos. of sub schemes, 6 nos. are for improvement of existing roads and remaining 6 nos. are for construction of SPT/ILC type quarters for school infrastructure. Works have been completed in 5 nos. of sub schemes for roadworks and 4 nos. of sub schemes for construction of SPT/ILC quarters. Balance work of Repairing and Strengthening of Kharsang BT Camp Road was under implementation and SPT quarters at Injan – I and Longtom II villages were nearing completion.

NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 54 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang. Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work Planned up to Work Completed Work planned during Cumulative work No. work as per Technical December 2010 up to December the period carried out till the Sanction 2010 March’2011 date of visit 09/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) A. Improvement of Road Network 1 Link road in Old Songking village i) GSB Gr.-I Km 0.400 3.66 0.400 3.66 0.400 3.66 - - 0.400 3.66 2 Link road in New Songking village i) GSB Gr.-I Km 0.400 3.65 0.400 3.65 0.400 3.65 - - 0.400 3.65 3 Link road to Khagam Mosang village i) GSB Gr.-I Km 0.200 2.15 0.200 2.15 0.200 2.15 - - 0.200 2.15 4 Link road in Miao Singpho village i) GSB Gr. -I Km 0.270 0.270 0.270 - 0.270 4.42 4.42 4.42 - 4.42 ii) WBM Gr.-II Km 0.270 0.270 0.270 - 0.270 5 Link road within Singpho vill. To Primary School i) GSB Gr.-I Km 0.250 0.250 0.250 - 0.250 3.69 3.69 3.69 - 3.69 ii) Log Bridge No. 1 1 1 - 1 6 Kharsang Bet Camp Road i) Clearing&Grubbing Hect 17.20 - - - - 17.20 17.20 5.01 ii) Maint. Of earthen Sqm 3000.000 43.28 - - - - 3000.000 43.28 Filling of Pot holes in shoulder progress from 0.00Km

NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 55 Monitoring Report for the period ending March 2011 Sl. Sub head/ items of Unit Details of Sanction Work Planned up to Work Completed Work planned during Cumulative work No. work as per Technical December 2010 up to December the period carried out till the Sanction 2010 March’2011 date of visit 09/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) iii) Potholes & patch repair Sqm 2152.530 - - - - 2152.530 to 15.00 km iv) O.G Premix Surfacing Sqm 11250.000 - - - - 11250.000 v) Seal Coat Sqm 11250.000 - - - - 11250.000 vi) Tack Coat Sqm 11250.000 - - - - 11250.000 B Infrastructure Development of Education Department 1 SPT Teachers quarter Each 2.000 10.00 2.000 10.00 - - 2.000 10.00 Work completed upto in Injan – I village roof level 2 SPT Teachers quarter Each 1.000 5.00 1.000 5.00 1.000 5.00 - - 1.000 5.00 in Injan-II village 3 SPT Teachers quarter Each 1.000 5.00 1.000 5.00 - - 1.000 5.00 Finishing & Sanitary in Longtom II village work in progress 4 SPT Teachers quarter Each 2.000 10.00 2.000 10.00 - - 2.000 10.00 2.000 10.00 in Neotan village 5 ILC type Teacher Each 1.000 6.25 1.000 6.25 1.000 6.25 1.000 6.25 quarter at Vijoynagar 6 ILC type Class room at Each 1.00 2.22 1.00 2.22 1.00 2.22 1.00 2.22 Hazoloo village 7 C/o Community hall at Sqm 100.500 9.85 100.500 9.85 100.500 9.85 100.500 9.85 Phup village Add Contingency 0.83 0.83 0.83 Total > 110.00 65.89 22.57 87.43 55.90

NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 56 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project (if any)@

Name of Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang.

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.

NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 57 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang. Job Scheme Number: Type/ Category of the Project: Roads & Building

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on This is an ongoing project. Physical progress needs to be expedited in Kharsang Bet Camp the date of the visit (comments may be made here Road (Total = 22km) as well as unfinished building works at two locations. on such aspects as overall progress vis-à-vis the Third Party Monitoring Team had taken up site visit to maximum numbers of sub schemes plan, technical supervision by the Departmental where works have been completed as well as ongoing. Engineers, arrangement for machinery, etc.) 2 Comments on other quality control measures such No Material Quality Control Registers are being maintained by the Department for the as arrangement for quality testing, maintenance of specified work. Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 1+2+1+1+1+4+3+1+1+1 6.25+2.22+9.20+18+14.19+3.62 =16 +4.12+2.00+3.53+3.58=66.71 (c) Department 42.74 4 Special Observations / Comments, if any, with From visual inspection, quality of works found satisfactory in construction of SPT type regard to the Project’s background, its physical quarters at different locations, while improvement works on cluster of roads were not progress, quality, operational issues, etc. not satisfactorily executed. Proper supervision as well as adoption of standard engineering covered above practices could have resulted into better quality of work. 5 Likely benefits of the Project upon completion The project interventions will benefit about 33,557 nos. of villagers residing in Miao and (number & names of the benefiting villages, Kharsang circles providing better road connectivity and accessibility to basic civic amenities. estimated size of the benefited population, change Construction of new quarters for teachers at different schools will uplift the education in economic status or quality of life, etc. scenario. 6 Difficulties, if any, being experienced in No difficulties were faced as reported. completing the Project 7 Suggestion/s for Improvement (for speeding up Proper supervision during execution could have ensured better quality of works and it should implementation, addressing the difficulties, if any, have been mandatory to maintain Site Order Book to record remarks/instructions by officials maximizing the project benefits, etc.) from the executing department during construction period. In case of Kharsang Bet Camp Road, complete rehabilitation of the road is suggested instead of patch repairs.

NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 58 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

Improvement of Road Network:

(1) Link Road in Old Songking Vill. Start Pt.- Latitude: N 270 25′ 5.3′′ Longitude: E 960 09′ 5.6′′ Elevation: 199 m (approx) End Pt.- Latitude: N 270 25′ 13.1′′ Longitude: E 960 09′ 9.6′′ Elevation: 203 m (approx) (2) Link Road in New Songking Vill. Start Pt.- Latitude: N 270 25′ 4.4′′ Longitude: E 960 09′ 5.1′′ Elevation: 203 m (approx) End Pt.- Latitude: N 270 25′ 6.5′′ Longitude: E 960 08′ 53.4′′ Elevation: 209 m (approx) (3) Link Road to Khagam Mosang Vill. Site not visited.

(4) Link Road in Miao Singpho Vill. Start Pt.- Latitude: N 270 29′ 9.2′′ Longitude: E 960 12′ 9.8′′ Elevation: 249 m (approx) End Pt.- Latitude: N 270 29′ 10.6′′ Longitude: E 960 12′ 6.5′′ Elevation: 247 m (approx) (5) Link Road within Singpho vill. To Primary School. Start Pt.- Latitude: N 270 28′ 46.8′′ Longitude: E 960 12′ 11.8′′ Elevation: 248 m (approx) End Pt.- Latitude: N 270 28′ 38.2′′ Longitude: E 960 12′ 10.0′′ Elevation: 243 m (approx) Source: Google Maps NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 59 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

(6) Karsang Bet Camp Road Start Pt.- Latitude: N 270 29′ 9.5′′ Longitude: E 960 12′ 17.0′′ Elevation: 263 m (approx) End Pt.- Latitude: N 270 26′ 35.6′′ Longitude: E 960 05′ 03.0′′ Elevation: 194 m (approx) Infrastructure Dev. of Education Deptt.

(7) SPT Teacher’s Qtr. In Injan –I vill.(2 unit) Latitude: N 270 25′ 20′′ Longitude: E 960 02′ 54.5′′ Elevation: 175 m (approx) (8) SPT Teacher’s Qtr. in Injan –II vill .(1unit) Latitude: N 270 24′ 34.4′′ Longitude: E 960 02′ 39.2′′ Elevation: 180 m (approx) (9) SPT Teacher’s Qtr. In Longtom -II vill .(1 unit) Latitude: N 270 24′ 20.5′′ Longitude: E 960 01′ 5.6′′ Elevation: 195 m (approx) (10) SPT Teacher’s Qtr. In Neotan vill.(2 unit) Latitude: N 270 27′ 36.5′′ Longitude: E 960 05′ 30.1′′ Elevation: 183 m (approx) (11) ILC type Teacher’s Qtr. At Vijoynagar, (1 unit) Site not visited (12) ILC type class room at Hazoloo vill (1 unit) & C/o Community Hall at Phup vill Site not visited

Source: Google Maps NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 60 Monitoring Report for the period ending March 2011 PICTORIAL/ VISUAL VIGNETTES OF THE PROJECT (1)

Finished WBM Gr. II – Link Road in Miao Singpho Village Finished GSB Layer – Link Road within Singpho Vill. To Primary School

Finished GSB Layer – Link Road in New Songking Village Finished GSB Layer – Link Road in Old Songking Village

NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 61 Monitoring Report for the period ending March 2011 PICTORIAL/ VISUAL VIGNETTES OF THE PROJECT (2)

Log Bridge – Link Road within Singpho Vill. To Primary School Ongoing repairing work – Kharsang-Bet Camp Road

SPT Teacher’s quarter in Neotan Village (2-units) SPT Teacher’s quarter in Injan I village (2 units) NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 62 Monitoring Report for the period ending March 2011 PICTORIAL/ VISUAL VIGNETTES OF THE PROJECT (3)

SPT Teacher’s quarter in Longtom II Village (1-unit) SPT Teacher’s quarter in Injan II village (1 unit)

NEDFi, Itanagar Project: Improvement of road network and infrastructure development of Education Department in Miao & Kharsang Circle, Changlang, SPA (09-10) 63 Monitoring Report for the period ending December, 2010 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2010 Project Job/Scheme Number: / Type of Project: Roads / Name of Scheme: SPA (09-10) Name of the Project: Improvement of road from Jongihavi to Sangkhuhavi 3. Name of the Consultant/s: Mr. Himato Sema, Mr. Prasanta Kr. Talukdar & Er (15.68 Km) (Sh:-Re-garding and widening) Ankur Bora. Location: Jongihavi, Khimiyang, Latitude: N 260 58′ 39.6′′ 4. Name & Designation of the Official accompanying Consultant: Changlang Er. P Tangha, A.E. PWD, Yanman, Mr. V. N. Mishra, J.E, PWD, Khimiyang Longitude: E 950 41′ 53.1′ 5. Social Benefits from the project > (LatLong of 0 chainage of the Road) 1. Project Details > No. of villages to be benefited: 8 Villages. Name of the District: Changlang Total combined population to be benefited: 500 Nos. Department: Public Works Department (PWD) Names of the benefitted villages: Khimiyang, Wafang, Thamlom, Lungsang, Jongihavi, Panlom, Tungthunghavi and Sangkhuhavi Executing Department: Public Works Department (PWD) 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Jairampur/ Changlang /Yanman Whether UC submitted? If Yes, date of submission: Yes, on 11-09-2010 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: 05 – 07 - 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 05 – 07 - 2010 Date of the Field Visit: April 5, 2011 Date of Awarding Work to Executing Department: 08 – 02 - 2010 Financial Achievement as on 5th April, 2011 (Rs. in lakh) 100.00 Date of Commencement of work: 08 – 02 - 2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30 – 09 - 2011 Physical Progress As per Annexure-II Date of Completion: 13 – 07 - 2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA(09-10) 9. Current Project Status: Completed. Central Share (90%): 90.00 10. Number of attached Visuals/Photographs: 16 Nos. State Share – Loan (10%): 10.00 11. Any special observation/s: As per Annexure-I, Point 2.

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 64 Monitoring Report for the period ending December, 2010 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening 4.05 km

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 100.00

2 Means of Finance: SPA(09-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on 5th April, 2011 100.00 4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information provided by the Executing Department, 100% financial progress achieved as on the day of field visit of the Third Party Monitoring Team.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: Project is reported to be completed. As per information provided by the Executing Department, date of awarding work (08-02-2010) to the Executing Department and date of commencement of work (08-02-2010) is much earlier than the date of sanction (05-07-2010) and date of administrative approval (05-07-2010). As per guidelines of SPA (09-10), the concerned departments should process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Department, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolonged rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh may formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized skilled manpower or out sourcing of technical inputs and other statutory clearances if required for any such project.

A road maintenance plan should be formulated by the executing department and funds should be earmarked for maintenance work addressing factors like-routine maintenance, rehabilitation, renewal and emergency maintenance. For operational convenience many roads could be clubbed together to form a routine maintenance package. Routine maintenance is labour-intensive requiring only minor transport & equipment and basic materials. Since the work volume is comparatively small, this will create the opportunity to develop lower level contractors for the road industry. NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 65 Monitoring Report for the period ending December, 2010 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Improvement of Road from Jongihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km)

(Rupees in lakh) Sl. Sub head/ items of work as Unit Details of Sanction Work Planned up to Work Completed up Work planned Cumulative work No. per Technical Sanction December ‘2010 to December’2010 during the period carried out till the March’2011 date of visit i.e. on 5th April’2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Excavation in Hill Area in Soil Cum 46667.54 62.53 46667.54 62.53 46667.54 62.53 -- -- 46667.54 62.53 by Mechanical Means 2 Excavation in Hilly Area in Cum 24,756.84 48.52 24,756.84 48.52 24,756.84 48.52 -- -- 24,756.84 48.52 Ordinary Rock by Mechanical Means not Requiring 3 Excavation in Hilly Area in Cum 85,852 0.22 85,852 0.22 85,852 0.22 -- -- 85,852 0.22 Hard Rock Requiring Blasting 4 Deduct for quantum of Cum 23,333.77 -8.40 23,333.77 8.40 23,333.77 8.40 -- -- 23,333.77 8.40 earthwork of all types disposal directly by throwing into the valley without involving any lead and lift (Ordinary and Hard Soil Shale, Soil containing shingle or small size boulders) 5 Deduct for quantum of Cum 12,421.347 -7.20 12,421.347 7.20 12,421.347 7.20 -- -- 12,421.34 7.20 earthwork of all types 7 disposal directly by throwing into the valley without involving any lead and lift (Ordinary and Hard Rock) 6 Add Contingency 4.33 4.33 4.33 -- -- 4.33 Total > 100.00 100.00 100.00 100.00

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 66 Monitoring Report for the period ending December, 2010 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project (if any)@

Name of Project: Improvement of Road from Jongihavi to Sangkhuhavi (15.68 km) Sh:-Re-grading & Widening (4.05 Km) (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 67 Monitoring Report for the period ending December, 2010 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement of Road from Jongihavi to Sangkhuhavi (15.68 km) Sh:-Regrading & Widening (4.05 Km) Job Scheme Number: Type / Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of The road improvement works proposed under this project was limited to re-grading and the visit (comments may be made here on such aspects as widening of 4.05 km of the road length out of the total road length of 15.68 Km of Jongihavi to overall progress vis-à-vis the plan, technical supervision by the Sangkhuhavi Road. As informed by the Executing Department, work was started Departmental Engineers, arrangement for machinery, etc.) (08/02/2010) before receiving the administrative approval (05/07/201`0). Work has been reported to be completed in the month of Sept’2010. The starting chainage of the project road (Jongihavi to Sangkuhavi) is at chainage 17000 (approx) of the Khimiang to Jongihavi road, which remains un motorable almost throughout the rainy season (April to Oct.) due to landslips and absence of proper cross drainage structures. It is reported that Khimiang to Jongihavi Road has been recently sanctioned under PMGSY. Although the widening and re-grading were done as per the scope of the project, however, during the time of field visit of Third Party Monitor it was observed that at many locations up to the chainage 1500 from the starting point of the project road, slope failure was noticed due to landslide and debris flow. This could have been prevented if proper procedure of slope protection measures were rightly addressed during the time of planning & preparation of the DPR. Apart from this, at chainage 2600 (approx.) of the project roads, steel bridge over Tara river is yet to be constructed, which is another project sanctioned in SPA (09-10) under DoTC head. Due to the absence of the bridge and un-motorable conditions during most of the time of the year, people generally have foot march in this road. The project road was found gradually infested with weeds and looks abandoned. 2 Comments on other quality control measures such as The scope of the project was limited to re-grading and widening of 4.05 km of the Jongihavi to arrangement for quality testing, maintenance of Material Sangkhuhavi Road and material quality control register not maintained. Site order book Quality Control Register at the site, etc. maintained and as informed by the Executing Department, AE/EE had visited the site on 11/02/2010, 10/03/2010, 5/04/2010 and 19/05/2010. 3 Status of Execution of Wok Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 1 99.50 (c) Department

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 68 Monitoring Report for the period ending December, 2010 Sl. Particulars Observations / Comments No. 4 Special Observations / Comments, if any, with regard to the The state Arunachal Pradesh lies in hilly terrain with steep slope and fragile rocks which Project’s background, its physical progress, quality, make it prone to slope failure, especially during monsoon season. Various types of slope operational issues, etc. not covered above. failure such as landslide, debris flow and embankment failure occurs frequently along the roads and its vicinity. For any road projects in the state, proper procedure of slope protection should be applied during planning & designing stage. Suitable countermeasures for road slope failure should be based on the understanding of the road slope failures. Prior field investigation with comprehensive evaluation of general condition such as topography, geology and other related factors should be made thoroughly. 5 Likely benefits of the Project upon completion (number & The project is likely to benefit 8 nos. of villages with a population of around 2341. The project names of the benefiting villages, estimated size of the road passes through one of the most backward and remotest parts of Changlang district. With benefited population, change in economic status or quality of the construction of this road it is expected to give a fillip to the socio-economic development life, etc. in the project influence area especially in the enrollment of student numbers, literacy rate, accessibility to health care facilities and improvements in the Public Distribution System. Further, perishable agricultural and horticultural goods will have access to markets and help in improving the standard of living of the local populace. But, these benefits will only accrues if the project road as well as other link roads in the road network of the Khimiang area has been restored, constructed and maintained properly to the standard of all weather road categories. 6 Difficulties, if any, being experienced in completing the The project road is located in one of the most remote and geographically challenging areas of Project the district. Limited working season as well as poor road condition for transporting equipment and machineries to the project site was found to be the major difficulties faced by the Implementing Department. 7 Suggestion/s for Improvement (for speeding up For construction of roads in hilly terrain with steep slope and fragile rocks, restrain measures implementation, addressing the difficulties, if any, maximizing such as retaining wall and structures like gabion wall and stone masonry can be considered the project benefits, etc.) for slope stabilisation provided failure scale is small and or when the movement of landslide is low. Maintaining suitable drainage system is one of the essential factors to be considered in controlling slope stability both natural and artificial slopes. Since vegetative growth in high rainfall areas is very rapid, suitable bio-engineering technique can be adopted for slope stabilization and reduction of negative environmental impact. A road maintenance plan should be formulated by the executing department and funds should be earmarked for maintenance work addressing factors like-routine maintenance, rehabilitation, renewal and emergency maintenance. For operational convenience many roads could be clubbed together to form a routine maintenance package. Routine maintenance is labour-intensive requiring only minor transport & equipment and basic materials. Since the work volume is comparatively small, this will create opportunities for developing local lower level contractors for the road industry in Arunachal Pradesh.

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 69 Monitoring Report for the period ending December, 2010 Annexure – IV GPS READINGS/LATLONG – GPS SITE MAPS

Starting Point of Jongjihavi to Sangkhuhavi Latitude: N 260 58’ 39.6” Longitude: E 950 41’ 53.1” Elevation: 990 m (approx)

At Chainage 1500.00

Latitude: N 260 58’ 15.7” Longitude: E 950 41’ 49.1” Elevation: 991 m (approx)

Source: Google maps

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 70 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Before Construction

During Construction

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 71 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

During Third Party Monitoring During Third Party Monitoring

During Third Party Monitoring During Third Party Monitoring

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 72 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (3)

During Third Party Monitoring During Third Party Monitoring

During Third Party Monitoring During Third Party Monitoring

NEDFi, Itanagar Project: Improvement of Road from Jangjihavi to Sangkhuhavi (15.68 km) Sh:-Regarding & Widening (4.05 Km), Changlang, SPA (09-10) 73 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD MARCH 2011 Job/Scheme Number: Type of Project - Roads / Name of Scheme – SPA (09-10)

Name of the Project: Special repairs of Margherita -Changlang Road, 3. Name of the Consultant/s: Shri Prasanta Talukdar, Shri Hemato Sema, Er. Changlang Ankur Borah, Location: Changlang. Start Point: Latitude: N 270 08’ 22.7” 4. Name & Designation of the Official accompanying Consultant: Longitude: E 950 44’ 20.0” Er. P.N. Khirmey, A.E, Changlang Sub-Division End Point: Latitude: N 270 15’ 1.5” Longitude: E 950 42’ 15.4” 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: All villages of Changlang District. Department Public Works Department (PWD) Total combined population to be benefited: 120,000 nos. Names of the benefiting villages: All villages of Changlang District Executing Department: PWD 6. Details of Utilization Certificate > Executing Circle/Division/Sub- Jairampur/Changlang/Changlang Whether UC submitted? If Yes, date of Yes, vide letter no. SPWD/PE- Division: submission: 076/JC/SPA/09-10/799 dated July 07, 2010. 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: July 07,2010 4. Project Status as observed during Field Visit > Date of Administrative Approval: July 07, 2010 Date of the Field Visit: April 04, 2011 Date of Awarding Work to Executing Department: August 28, 2010 Financial Achievement as on 04th April 2011. (Rs. in lakh) 241.36 Date of Commencement of work: August 28, 2010 % of Financial Progress 96.54% (Annexure-I) Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II Date of Completion: - Field Observations As per Annexure-III Cost of the Project (Rupees in lakh): 250.00 5. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 6. Current Project Status: Ongoing Central Share (90%): 225.00 7. Number of attached Visuals/Photographs:8 nos. State Share – Loan (10%): 25.00 8. Any Special Observation/s: As per Annexure-I, Point 2.

NEDFi, Itanagar Project: Special repairs of Margherita -Changlang Road, Changlang, SPA (09-10) 74 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Special repairs of Margherita -Changlang Road, Changlang Job Scheme Number:

Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project 250.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 225.00 (b) State Govt. (10%) (b) 25.00 3 Financial Achievement as on 04th April 2011 241.36

4 % of progress (Item 3 / Item 2x100) 96.54%

1. Comments on Financial Progress: As per the information provided by the Executing Department, an amount of Rs.241.36 lakhs has been utilized till the date of visit by Third Party Monitor i.e. on 04/04/2011. Work is ongoing with 96.54% financial achievement.

2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department: During the visit of Third Party Monitors, ongoing construction activities for widening of entire stretch of Margherita-Changlang Road were seen. As reported, this work is a new project for double laning of this road and has been funded under CRF.

NEDFi, Itanagar Project: Special repairs of Margherita -Changlang Road, Changlang, SPA (09-10) 75 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Special repairs of Margherita -Changlang Road, Changlang Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of work Unit Details of Sanction Work Planned up to Work Completed up to Work planned during Cumulative work No. as per Technical December 2010 December 2010 the period carried out till the Sanction March’2011 date of visit 04/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) A. Dismantling of flexible Cum 1036.220 3.38 1036.220 3.38 1036.220 3.38 1036.220 3.38 pavement - Bituminous B. Water Bound Macadam – Cum 580.340 13.08 580.340 13.08 580.340 13.08 580.340 13.08 Gr II C. Water Bound Macadam – Cum 3999.780 91.28 3999.780 91.28 3999.780 91.28 3999.780 91.28 Gr III D. Tack Coat Sqm 29786.595 2.98 5957.320 0.60 5957.320 0.60 23829.275 2.38 29786.595 2.98 E. Open Graded Premix Sqm 32197.845 52.80 6439.570 10.56 6439.570 10.56 25758.275 42.24 32197.845 52.80 Surfacing F. Seal Coat Sqm 34217.095 18.82 6843.420 3.76 6843.420 3.76 27373.675 15.06 34217.095 18.82 G. Construction of Single Lane RCC Bridge H. (a) RCC Bridge at CH. Each 1 No. 29.53 In Progress 20% 5.91 To complete 23.62 80% 23.62 35.900 Km completed 80% completed I. (b) RCC Bridge at CH. Each 1 No. 27.33 In Progress 10% 2.73 To complete 24.60 90% 24.60 37.500 Km completed 90% completed Add Contingency 10.80 10.80 10.80 10.80 Total > 250.00 133.46 142.10 107.90 241.36

NEDFi, Itanagar Project: Special repairs of Margherita -Changlang Road, Changlang, SPA (09-10) 76 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: Special repairs of Margherita -Changlang Road, Changlang (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.

NEDFi, Itanagar Project: Special repairs of Margherita -Changlang Road, Changlang, SPA (09-10) 77 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Special repairs of Margherita -Changlang Road, Changlang Type/Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit The project scope of work is limited to – (i) Repair of existing pavement from (comments may be made here on such aspects as overall progress 0.00 km to 37.48 km and (ii) C/o Superstructure of 2 nos. of bridges at location vis-à-vis the plan, technical supervision by the Departmental 35.90 km and 37.50 km. Engineers, arrangement for machinery, etc.) The repair works of road has been completed and preparation for casting of slab for bridge at location 35.90 km was under implementation. Finishing work at Bridge (Ch.37.50 km) was nearing completion. 2 Comments on other quality control measures such as arrangement No Material Quality Control Registers are being maintained by the Department for for quality testing, maintenance of Material Quality Control the specified work. Register at the site, etc. Quality control system should be in place for executing concrete works especially in the construction of 2 nos. of bridge superstructure. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 18 221.19 (c) Department 27.56 4 Special Observations / Comments, if any, with regard to the Bridgework so far completed found to have been executed as per specification. Project’s background, its physical progress, quality, operational However, quality of premix surfacing works on the roads appeared not up to issues, etc. not covered above. specific standards. 5 Likely benefits of the Project upon completion (number & names of The project intervention will benefit the entire Changlang district with the benefiting villages, estimated size of the benefited population, improved riding quality of the main interstate border road connectivity to change in economic status or quality of life, etc. Assam. Overall socio-economic status of the people is expected to improve. 6 Difficulties, if any, being experienced in completing the Project No difficulties were faced, as reported. 7 Suggestion/s for Improvement (for speeding up implementation, Total 18 nos. contractors were engaged on work order basis. Allotment of work addressing the difficulties, if any, maximizing the project benefits, by tendering process could have ensured consistent quality as well as early etc.) completion of work.

NEDFi, Itanagar Project: Special repairs of Margherita -Changlang Road, Changlang, SPA (09-10) 78 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS reading

At Start Point (Ch. 0.00 Km)

Latitude: N 270 08′ 22.7′′ Longitude: E 950 44′ 20.0′′ Elevation: 489 M (approx)

At End Point (Ch.37.50 Km)

Latitude: N 270 15′ 1.5′′ Longitude: E 950 42′ 15.4′′ Elevation: 171 M (approx)

At Bridge Point -1(Ch.37.50 KM)

Latitude: N 270 15′ 1.6′′ Longitude: E 950 42′ 14.9′′ Elevation: 167 M (approx)

At Bridge Point -2 (Ch. 35.90 KM)

Latitude: N 270 14′ 41.7′′ Longitude: E 950 42′ 45.5′′ Elevation: 161 M (approx) Source: Google Maps

NEDFi, Itanagar Project: Special repairs of Margherita -Changlang Road, Changlang, SPA (09-10) 79 Monitoring Report for the period ending March 2011

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Finished B.T work at Ch. 0.00 Km Finished B.T work

Finished B.T work Finished B.T work

NEDFi, Itanagar Project: Special repairs of Margherita -Changlang Road, Changlang, SPA (09-10) 80 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Casted slab of Bridge at Ch. 37.50 KM Casted slab of Bridge at Ch. 37.50 KM

Casted T-Beam girder of Bridge at Ch.35.90 KM Widening of road done under CRF

NEDFi, Itanagar Project: Special repairs of Margherita -Changlang Road, Changlang, SPA (09-10) 81 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: / Type of Project – Roads / Name of Scheme – SPA (09-10) Name of the Project: Re-construction of flood damaged Changlang township Road 3. Name of the Consultant/s: Er. Ankur Borah, Mr. Prasanta Kr. Talukdar, Mr. (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement) Himato Sema Location: Changlang Town Latitude: N 270 08’ 21.9” 4. Name & Designation of the Official accompanying Consultant: Changlag Longitude: E 950 44’12.7” Er. P.N. Khirmey, A.E. Changlang Division (Latlong for One location : Pavement Works) 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: Entire Changlang Township Department: Public Works Department (PWD) Total combined population to be benefitted: 126000 Nos. Names of the benefitted villages: Entire Changlang Township Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Jairampur/ Changlang/ Changlang-Sub. Whether UC submitted? If Yes, date of submission: Yes, on 29/01/2011 Div. No-1 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: 29/06/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 05/07/2010 Date of the Field Visit: 04/04/2011 Date of Awarding Work to Executing Department: 08/02/2010 Financial Achievement as on April 4th, 2011 (Rs. in lakh) 150.00 Date of Commencement of work: 08/02/2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Date of Completion: 31/03/2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 150.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 135.00 10. Number of attached Visuals/Photographs: 12 Nos. State Share – Loan (10%): 15.00 11. Any special observation/s: As per Annexure I, Point 2.

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 82 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement)

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) (a) 135.00 (b) State Govt. (10%) (b) 15.00 3 Financial Achievement as on April 04, 2011 150.00 4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information provided by the Executing Department, an amount of Rs. 150.00 lakh has been utilized as on the day of the field visit of the Third Party Monitoring Team i.e. on 04/04/2011. Work has been completed with 100% financial achievement. 2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/Executing Department: The project has been completed. The project was taken up to restore the road network within Changlang township area which was damaged during the year 2009 due to heavy floods. A similar project with same project objective “Improvement of Changlang Township Road (20.236 Km) (SH: Culvert, R/Wall, Metalling, BT) has been implemented by the PWD Department at a cost of Rs. 160 lakh with funding from SPA (09-10) under DoTC head. As per the information provided by the Executing Department, date of awarding work (08-02-2010) to the Executing Department and date of commencement of work (08-02-2010) is much earlier than the date of sanction (29.06.2010) and date of administrative approval (05.07.2010). As per guidelines of SPA (09- 10), the concerned departments should process their proposals for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Department, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolonged rainy season in the project area. For avoiding this nature of noncompliance of directives for SPA funding, Government of Arunachal Pradesh may formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized skilled manpower or out sourcing of technical inputs and other statutory clearances if required for any such project.

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 83 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement) Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of work Unit Details of Sanction Work Planned up to Work Completed Work planned till Cumulative work No. as per Technical Sanction March’ 2011 up to the period ending carried out till the March’ 2011 June, 2011 date of visit i.e. on 04/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. Earth work a) Widening Cum 678.041 1.91 678.041 1.91 678.041 1.91 -- -- 678.041 1.91 b) Kuthcha drain m 405.00 0.38 405.00 0.38 405.00 0.38 -- -- 405.00 0.38 2. Cross Drainage Structure a. Slab culvert-2 m span Each 8 49.65 8 49.65 8 49.65 -- -- 8 49.65 b. Slab culvert- 3 m span Each 3 31.23 3 31.23 3 31.23 -- -- 3 31.23 c. Slab culvert -6 m span Each 1 12.91 1 12.91 1 12.91 -- -- 1 12.91 3 Protection work a. Retaining wall- 3 m height m 75.00 16.67 75.00 16.67 75.00 16.67 -- -- 75.00 16.67 b. Retaining wall-5 m height m 40.00 18.87 40.00 18.87 40.00 18.87 -- -- 40.00 18.87 4 Pavement a. WBM-III Km 1.000 6.28 1.000 6.28 1.000 6.28 -- -- 1.000 6.28 b. BT Km 1.000 9.96 1.000 9.96 1.000 9.96 -- -- 1.000 9.96 5 Add contingency 2.14 2.14 2.14 -- -- 2.14 Total > 150.00 150.00 150.00 150.00

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 84 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement)

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 85 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement) Job Scheme Number: Type/ Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the The project was taken up to the reconstruct the damaged roads, retaining wall and old H/P culverts to date of the visit (comments may be made here on restore and strengthen the road network within the Changlang township area damaged during the year such aspects as overall progress vis-à-vis the plan, 2009 due to heavy flood in the area. As per the schedule of items in the approved technical estimates i) technical supervision by the Departmental earth works ii) construction of 12 nos. of cross drainage structure ( S/cul-2m span: 8 nos., S/cal-3m span: Engineers, arrangement for machinery, etc.) 3 nos., S/cal-6m span: 1 no.) iii) Protection works (R/wall of 3 m & 5 m height) iv) Pavement (WBM & BT) were found completed on the day of field visit of the Third Party Monitoring Team. 2 Comments on other quality control measures such as No Material Quality Control Register maintained by the Executing Department. arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 54 150.00 (c) Department 4 Special Observations/ Comments, if any, with Works were executed as per the sanctioned plan. Technical supervision by the Executing Department was regard to the Project’s background, its physical found satisfactory and overall construction quality of slab culverts was found acceptable. In retaining wall progress, quality, operational issues, etc. not covered sufficient number of weep holes found provided at regular interval. At some locations, construction debris above. was not cleared from the channel of culverts. Cleaning of channel of culverts after construction and during pre-monsoon season should be ensured to improve the hydraulic efficiency of the culvert and to provide erosion protection. This issue was bring to the notice of the concerned officers from the Executing Department and advised to clean the channels before the onset of monsoon period. The Executing Department has engaged 54 nos. of contractors for executing the work. 5 Likely benefits of the Project upon completion The project was taken up to restore the damaged road network of Changlang town due to heavy flood (number & names of the benefiting villages, which occurred towards the latter half of June’2009. The restoration and strengthening of the road estimated size of the benefited population, change in network within the town area will benefit the population from Changlang township and adjoining areas. NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 86 Monitoring Report for the period ending March 2011 Sl. Particulars Observations / Comments No. economic status or quality of life, etc. Improved road network will facilitate the population living in the project influence area with better accessibility to basic civic amenities. 6 Difficulties, if any, being experienced in completing No such difficulties faced by the Project Implementing Department. the Project 7 Suggestion/s for Improvement (for speeding up A similar project with same project objective “Improvement of Changlang Township Road (20.236 Km) implementation, addressing the difficulties, if any, (SH: Culvert, R/Wall, Metalling, BT) has been implemented by the PWD Department at a cost of Rs. 160 maximizing the project benefits, etc.) lakh for strengthening of Changlang town road network with funding from SPA (09-10) under DoTC head.

As per the information provided by the Executing Department, date of awarding work (08-02-2010) to the Executing Department and date of commencement of work (08-02-2010) is much earlier than the date of sanction (29.06.2010) and date of administrative approval (05.07.2010). As per guidelines of SPA (09-10), the concerned department should process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Department, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh may formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground except advance payment in isolated cases against unmeasured works executed in the field. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized manpower or out sourcing of technical inputs and other statutory clearances if required for any such project. Tendering system for award of work should be introduced for ensuring transparency and competitive bidding.

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 87 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS Point 1: Pavement Works Latitude: N 270 08’ 21.9” Longitude: E 950 44’12.7” Elevation: 472 (approx) Point 2: Slab Culvert 1 Latitude: N 270 08′ 16.4′′ Longitude: E 950 43′35.8′′ Elevation: 491 m (approx) Point 3: Slab culvert 2 Latitude: N 270 08′ 23.2′′ Longitude: E 950 43′42.2′′ Elevation: 409 m (approx) Point 4: Slab culvert 3 Latitude: N 270 08′ 26.7′′ Longitude: E 950 44′10.2′′ Elevation: 500 m (approx) Point 5: Retaining Wall 1 Latitude: N 270 08′ 16.6′′ Longitude: E 950 43′45.2′′ Elevation: 466 m (approx)

Point 6: Retaining Wall 2 Latitude: N 270 08′ 20.9′′ Longitude: E 950 44′13.7′′ Elevation: 480 m (approx)

Source: Google Maps

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 88 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Before Completion: Before Completion: Before Completion: (Ch:- 0.248 Km) (Ch:- 0.685 km) (Ch:- -0.100km) P.K. Point to K. Oil Depot (Dhobi Line). Maint. Office to Old Changlang Village. K .Depot to H.S.School

After Completion: After Completion: After Completion: (Ch:- 0.248 Km) (Ch:- 0.685 km) (Ch:- -0.100km) P.K. Point to K. Oil Depot (Dhobi Line). D.C. Office to APST Bus Station. K.Depot to H.S.School

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 89 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Third Party Monitoring Visit: Third Party Monitoring Visit:

Third Party Monitoring Visit: Third Party Monitoring Visit:

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 90 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (3)

Third Party Monitoring Visit: Third Party Monitoring Visit:

NEDFi, Itanagar Project: Re-construction of flood damaged Changlang township Road (SH: Replacement H/P culverts into RCC slab culverts, R/wall & Pavement), SPA (09-10) 91 Monitoring Report for the period ending March, 2011

SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING Project Job/Scheme Number: /Type of Project – Flood Protection Works /Name of Scheme – SPA (09-10)

Name of the Project: Flood management works on left bank of Noa Dehing 3. Name of the Consultant/s: Mr. Ankur Borah, Mr. Prasanta Kr. Talukdar, River to protect Bijaypur & Adjoining agri. Land areas Mr. Himato Sema Location: Latitude: N 270 30′ 15.8′′ 4. Name & Designation of the Official accompanying Consultant: Longitude: E 960 03′ 21.2′′ Mr. B. K Karki, E.E., WRD, Bordumsa Division (Latlong of Plugging Structure) Mr. C. J. Manno, A.E. WRD, Bordumsa 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 5 Villages Department: Water Resources Department Total combined population to be benefitted: 2500 Nos. (WRD) Names of the benefitted villages: Bijoypur I, Bijoypur II, Bijoypur III, Magantong, Borkhet Executing Department: WRD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Namsai/Bordumsa/Bordumsa Whether UC submitted? If Yes, date of submission: No. 2. Project Particulars > If No, likely date of submission: 15-04-2011 Date of Sanction: 30-06-2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 16-06-2010 Date of the Field Visit: April 10, 2011 Date of Awarding Work to Executing Department: 01-07-2010 Financial Achievement as on April 10, 2011 (Rs. in lakh) 300.00 Date of Commencement of work: 05-07-2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30-09-2010 Physical Progress As per Annexure-II Date of Completion: 22-02-2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 300.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed. Central Share (90%): 270.00 10. Number of attached Visuals/Photographs: 8 Nos. State Share – Loan (10%): 30.00 11. Any special observation/s: As per Annexure I

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 92 Monitoring Report for the period ending March, 2011

Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 300.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 270.00 (b) State Govt. (10%) (b) 30.00 3 Financial Achievement as on April 10, 2011 300.00

4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information provided by the Executing Department, financial progress is 100%

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: This is a completed project but as reported by the Executing Department, a portion of the plugging structure was badly damaged due to flash floods which occurred in the latter half of March’2011. During the time of field visit of the Third party monitor, rectification of the damaged portion was in progress. The damaged portion of the plugging structure was reported to be completed by end of 1st week of May’2011. Tendering process not followed, 82 nos. of contractors were engaged for executing the work cost of Rs. 295.33 Lakh and another 2 jobs amounting to Rs. 3.17 Lakh were executed by the Department.

Project conceptualization made by the Department to protect the left bank from erosion and flood, and channelization of the auxiliary discharge towards right channel was a well conceived idea. But, for long term durable remedial measures, flow needs to be diverted to the excavated channel for which a diverting structure in the form of spur and silting device to cut the depth of the flow at entrance is necessary.

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 93 Monitoring Report for the period ending March, 2011

Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work Planned up to Work Completed Work planned Cumulative work No. work as per December 2010 up to during the period carried out till the Technical Sanction December 2010 March’2011 date of visit i.e. on 10th April’2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Channelisation of Cum 138432.09 238.59 55300 96.00 55300 96.00 83132.09 142.59 138432.09 238.59 river bed (removal of sand bars) 2 Construction of M 430.7 56.94 ------430.7 56.94 430.7 56.94 plugging structure 3 Add Contingency -- 4.47 ------4.47 -- 4.47 Total > 300.00 96.00 96.00 204.00 300.00

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 94 Monitoring Report for the period ending March, 2011

Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: Management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 95 Monitoring Report for the period ending March, 2011

Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: Management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas Job Scheme Number: Type/ Category of the Project: Flood Protection Works

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit This is a completed project. The scope of the flood protection work was for i) (comments may be made here on such aspects as overall progress vis-à- channelisation of river bed (removal of sand bar) -138432.09 Cum/ 1164.06 m ii) vis the plan, technical supervision by the Departmental Engineers, construction of plugging Structure- 430.7 m. The work has been reported to be arrangement for machinery, etc.) flash completed on 22/02/2011 but due to the incessant rain in the catchment area, the river became flashy and a portion of the plugging structure was affected badly after few days of project completion. The damaged portion was found under rectification during the time of field visit of the Third Party Monitoring Team. Damage rectification was reported to be completed by the Executing Department during first half of May’2011. 2 Comments on other quality control measures such as arrangement for No quality control register maintained by the Executing Department. As reported, site quality testing, maintenance of Material Quality Control Register at the order book maintained regularly by the Department and AE & EE had visited the site site, etc. on regular basis. Also, Superintending Engineer, Namsai Circle had visited the site on 7th of Dec’2010. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 82 295.33 (c) Department 2 3.17 4 Special Observations / Comments, if any, with regard to the Project’s The project was taken up to modify the flow pattern of left channel of the Noa Dehing background, its physical progress, quality, operational issues, etc. not River and divert it towards the right channel to allow an efficient and rapid flow of covered above. water in the channel, as well as to construct the plugging structure with boulder crated wall on left bank of the river to protect the Bijaypur area from frequent floods. Since the plugging structure was affected just few days after the date of project completion, a detailed assessment on the long term durable remedial measures should scientifically be worked out with proper planning based on the detailed hydrological study, as well as the oscillating nature of the river.

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 96 Monitoring Report for the period ending March, 2011

Sl. Particulars Observations / Comments No. 5 Likely benefits of the Project upon completion (number & names of the The project is likely to benefit 5 nos. of villages (Bijoypur-I, Bijoypur-II, Bijoypur-III, benefiting villages, estimated size of the benefited population, change in Magantong and Borkhet) covering a population of 2500 nos. It is expected that 400 ha economic status or quality of life, etc. of township and village land will be protected from recurrent floods. The economic activity of the area is agrarian based, and project sustainability will mostly dictate the changing trend of agriculture production and productivity in the area in long run.

6 Difficulties, if any, being experienced in completing the Project Arunachal Pradesh including rest of the North Eastern region receives rainy season in advance in comparison to the other regions of the country. Prolong as well as early onset of monsoon has contributed largely towards the reducing net working period in this region.

7 Suggestion/s for Improvement (for speeding up implementation, Area (Bijoypur) where protection work was taken up, Noa Dehing river is flowing as a addressing the difficulties, if any, maximizing the project benefits, etc.) braided river with two main channels; the channel on right carrying less discharge whereas the other channel on left with high discharge volume. Since the left channel is having higher discharge rate, the erosion and flood inundation problem exist and the area had suffered from frequent inundation.

Project conceptualization made by the Department to protect the left bank from erosion and flood, and channelization of the auxiliary discharge towards right channel was a well conceived idea. But, for long term durable remedial measures, flow needs to be diverted to the excavated channel for which a diverting structure in the form of spur and silting device to cut the depth of the flow at entrance is necessary.

Tendering process not followed and work was allotted to 82 nos. of contractors on work order basis. Tendering process should be introduced for award of works for bringing more transparency and competitive bidding. Concerns were raised with the officials from the executing department regarding uniformity of the executed work since huge nos. of contractors were being engaged to implement the work.

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 97 Monitoring Report for the period ending March, 2011

Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

Management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas

Channelisation Works Latitude: N 270 30′ 21.0′′ Longitude: E 960 03′ 31.3′′ Elevation: 175 m (approx)

Plugging Structure

Latitude: N 270 30′ 15.8′′ Longitude: E 960 03′ 21.2′′ Elevation: 173 m (approx)

Damaged Point

Latitude: N 270 30′ 14.9′′ Longitude: E 960 03′ 23.9′′ Elevation: 175 m (approx)

Source: Google maps

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 98 Monitoring Report for the period ending March, 2011

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Photograph before starting of the plugging structure Photograph taken after completion of the work

Photograph taken after completion of the work Photograph of plugging structure

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 99 Monitoring Report for the period ending March, 2011

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Third Party Monitoring Visit: Channelisation of River Bed Third Party Monitoring Visit: Damaged portion of the plugging structure

Third Party Monitoring Visit: Plugging structure Third Party Monitoring Visit: Channelisation work

NEDFi, Itanagar Project: Flood management works on left bank of Noa Dehing River to protect Bijaypur & Adjoining agri. Land areas, SPA (09-10) 100 Monitoring Report for the period March, 2011

SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: BWRD/04/2009-10/Type of Project: Minor Irrigation Project/Name of the Scheme: SPA (09-10)

Name of the Project: C/o cluster of MIP in Miao circle under WRD 3. Name of the Consultant/s: Mr. Himato Sema Location: Miao, Changlang District Latitude: 270 27.091′ N 4. Name & Designation of the department Official accompanying the Consultant: Er. B. 1. MIP at Phanyak Longitude: 960 09.513′ E K. Karki, Executive Engineer 2. MIP at Neotan Latitude: 270 28.657′ N 5. Social Benefits from the project > Longitude: 960 06.032′ E 1. Project Details > No. of villages to be benefited: 5 villages Name of the District: Changlang Total combined population to be benefited: 310 Nos. Department: Water Resources Department (WRD) Names of the benefiting villages: Phanyak, New Champu, Mathinpung, Neotan & Jotin Kaikhe Executing Department: WRD 6. Details of Utilization Certificate Executing Circle/Division/Sub – Division: Namsai/ Bordumsa/ Kharsang Whether UC submitted? If Yes, date of submission: Not yet submitted.

2. Project Particulars > If No, likely date of submission: To be submitted on 15/04/2011 Date of Sanction: 13 – 07 – 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 06 – 07 – 2010 Date of Field Visit: April 09, 2011 Date of Awarding Work to the Executing Department: 05 – 04 – 2010 Financial Achievement as on April 09, 2011. (Rs. in lakh) 59.40 Date of Commencement of Work: 15 – 09 – 2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30-09-2010 Physical Progress As per Annexure-II Likely Date of Completion: 21 – 03 – 2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 60.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed. Central Share (90%): 54.00 10. Number of attached Visuals/Photographs: 4 Nos. State Share – Loan (10%): 6.00 11. Any special observation: As per Annexure – I

NEDFi, Itanagar Job/ Scheme No: BWRD/04/2009-10 Project: C/o cluster of MIP in Miao circle under WRD, SPA (09-10) 101 Monitoring Report for the period March, 2011

Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o cluster of MIP in Miao circle under WRD Job Scheme Number: BWRD/04/2009-10

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 60.00 2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 54.00 (b) State Govt. (10%) (b) 6.00 3 Financial Achievement as on April 09, 2011 60.00 4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per information furnished by the Executing Department, an amount of Rs. 60.00 lakh has been utilized till the date of visit by Third Party Monitor i.e. on 9/04/2011. Work has been completed with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department: Tendering process has not been followed and works were awarded to 15 Nos. of Contractors on work order basis for executing work cost of Rs. 58.84 lakh. Tendering process for award of work should be introduced for better supervision by the executing department and ensuring better quality work.

NEDFi, Itanagar Job/ Scheme No: BWRD/04/2009-10 Project: C/o cluster of MIP in Miao circle under WRD, SPA (09-10) 102 Monitoring Report for the period March, 2011

Annexure – II (A) PHYSICAL – FINANCIAL – CUMULATIVE

Name of Project: C/o cluster of MIP in Miao circle under WRD Project Job / Scheme Number: BWRD/04/2009-10 (Rupees in lakh) Sl. Sub head/ items of work Unit Details of Sanction Work Planned up to Work Completed up to Work planned during Cumulative work No. as per Technical Sanction December 2010 December 2010 the period March’2011 carried out till the date of visit i.e. on April 09, 2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) A MIP at Phanyak i) RCC Vertical Drop Type 1 22.92 1 18.91 1 18.91 1 4.01 22.92 Job Weir ii) Earthen Channel m 1322 6.69 1322 6.69 1322 6.69 6.69 Sub Total (A) > 29.61 25.60 25.60 4.01 29.61 B MIP at Neotan i) RCC Vertical Drop Type 1 14.70 1 12.45 1 12.45 1 2.25 14.70 Job Weir ii) CC Channel m 15 0.52 15 0.52 15 0.52 0.52 iii) Earthen Channel m 1820 14.01 1820 14.01 1820 14.01 14.01 Sub Total (B) > 29.23 26.98 26.98 4.88 29.23 Total (A + B) 58.84 58.84 Add contingency 1.16 1.16 Total > 60.00 60.00

NEDFi, Itanagar Job/ Scheme No: BWRD/04/2009-10 Project: C/o cluster of MIP in Miao circle under WRD, SPA (09-10) 103 Monitoring Report for the period March, 2011

Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project@

Name of Project: C/o cluster of MIP in Miao circle under WRD

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the executing department

NEDFi, Itanagar Job/ Scheme No: BWRD/04/2009-10 Project: C/o cluster of MIP in Miao circle under WRD, SPA (09-10) 104 Monitoring Report for the period March, 2011

Annexure - III FIELD VISIT OBSERVATIONS Name of Project: C/o cluster of MIP in Miao circle under WRD Project Job / Scheme Number: BWRD/04/2009-10 Type / Category of the Project: Minor Irrigation Project

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of site Work has been completed within schedule and found to be satisfactory. visit (comments may be made here on such aspects as overall progress vis-à-vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.). 2 Comments on other quality control measures such as arrangement Material Quality Control Register is not maintained at the site. Quality testing was for quality testing, maintenance of Material Quality Control not done. Basic materials like cement were procured which had BIS Certification. Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractors Amount (Rs. Lakh) (a) Tender (b) Work Order 15 58.84 (c) Department 4 Special Observations / Comments, if any, with regard to the The project is for construction of 2 nos of MIP – one at Neotan and one at Phanyak. Project’s background, its physical progress, quality, operational Both were found to be complete and executed as per specifications. issues, etc. not covered above. 5 Likely benefits of the Project upon completion (number & names The project will benefit 5 villages, viz, Phanyak, New Champu, Mathinpung, of the benefiting villages, estimated size of the benefited Neotan and Jotin Kaikhe, having combined population size of about 300 nos. The population, change in economic status or quality of life, etc). project will provide irrigation facility to farmers in these areas. 6 Difficulties, if any, being experienced in completing the Project. Effective working days are reduced due to prolonged monsoon. 7 Suggestion/s for Improvement (for speeding up implementation, There should be provision in the project cost for construction of dirt track/road addressing the difficulties, if any, maximizing the project benefits, to the project site, as these are necessary items for carriage of materials and etc.). physical visits.

NEDFi, Itanagar Job/ Scheme No: BWRD/04/2009-10 Project: C/o cluster of MIP in Miao circle under WRD, SPA (09-10) 105 Monitoring Report for the period March, 2011

Annexure - IV GPS READINGS/ LATLONG – GPS SITE MAPS

MIP AT NEOTAN Latitude: 270 28.657′ N Longitude: 960 06.032′ E Elevation: 215 m

MIP AT PHANYAK Latitude: 270 27.091′ N Longitude: 960 09.513′ E Elevation: 215 m

Source: Google Maps

NEDFi, Itanagar Job/ Scheme No: BWRD/04/2009-10 Project: C/o cluster of MIP in Miao circle under WRD, SPA (09-10) 106 Monitoring Report for the period March, 2011

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Completed MIP at Neotan D/s view of MIP at Neotan

U/s view of MIP at Neotan View of CC Channel at Neotan MIP

NEDFi, Itanagar Job/ Scheme No: BWRD/04/2009-10 Project: C/o cluster of MIP in Miao circle under WRD, SPA (09-10) 107 Monitoring Report for the period March, 2011

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Completed MIP at Phanyak View of Earthen Channel at Phanyak MIP

NEDFi, Itanagar Job/ Scheme No: BWRD/04/2009-10 Project: C/o cluster of MIP in Miao circle under WRD, SPA (09-10) 108 Monitoring Report for the period ending March, 2011

SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: BWRD/08/2009-10/Type of Project: Minor Irrigation Project/Name of the Scheme: SPA (09-10) Name of the Project: C/o cluster of MIP in Kharsang circle under WRD 3. Name of the Consultant/s: Mr. Himato Sema Location: Kharsang, Changlang District Latitude: 270 27.235′ N 4. Name & Designation of the department Official accompanying the Consultant: Er. B. K. Karki, Executive Engineer Longitude: 950 59′ .239′ E 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: 3 Villages Name of the District: Changlang Total combined population to be benefited: 275 Nos. Department: Water Resources Department (WRD) Names of the benefiting villages: Balinong, Namphuk & Kuttum Executing Department: WRD 6. Details of Utilization Certificate Executing Circle/Division/Sub - Division: Namsai/ Bordumsa/ Kharsang Whether UC submitted? If Yes, date of submission: Not yet submitted.

2. Project Particulars > If No, likely date of submission: To be submitted on 15/04/2011 Date of Sanction: 13 – 07 - 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 06 – 07 - 2010 Date of Field Visit: April 9, 2011 Date of Awarding Work to the Executing Department: 05 – 04 - 2010 Financial Achievement as on April 9, 2011 (Rs. in lakh) 50.00 Date of Commencement of Work: 15 – 09 - 2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30 – 10 - 2011 Physical Progress As per Annexure-II Likely Date of Completion: 21 – 03 - 2011 Field Observations As per Annexure-III Cost of the Project (` in lakh): 50.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (` in lakh): SPA (09-10) 9. Current Project Status: Completed. Central Share (90%): 45.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 5.00 11. Any special observation: As per Annexure - I

NEDFi, Itanagar Job/ Scheme Number: BWRD/08/2009-10 Project: C/o cluster of MIP in Kharsang circle under WRD, SPA (09-10) 109 Monitoring Report for the period ending March, 2011

Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o cluster of MIP in Kharsang Circle under WRD Project Job / Scheme Number: BWRD/08/2009-10

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 50.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 45.00 (b) State Govt. (10%) (b) 5.00 3 Financial Achievement as on 09th April 2011 50.00

4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per information furnished by the Executing Department, an amount of Rs. 50.00 lakh has been utilized till the date of visit by Third Party Monitor i.e. on 9/04/2011. Work is reported with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: Tendering process was not followed and works were awarded to 13 Nos. of Contractors on work order basis for executing work cost of Rs. 49.50 lakh. Tendering process for award of work should be introduced for better supervision by the executing department and ensuring better quality work.

NEDFi, Itanagar Job/ Scheme Number: BWRD/08/2009-10 Project: C/o cluster of MIP in Kharsang circle under WRD, SPA (09-10) 110 Monitoring Report for the period ending March, 2011

Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o cluster of MIP in Kharsang circle under WRD Job Scheme Number: BWRD/08/2009-10 (Rupees in lakh) Sl. Sub head/ items of work Unit Details of Sanction Work Planned up to Work Completed up to Work planned during Cumulative work No. as per Technical December 2010 December 2010 the period carried out till the Sanction March’2011 date of visit i.e. on 9/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) A RCC Vertical Drop Type 1 45.53 1 40.65 1 40.65 1 4.88 45.53 Job Weir B Earthen Embankment m 60 3.48 60 40.658 60 40.658 3.48 Sub-Total > 49.01 81.308 81.308 4.88 49.01 Add contingency 0.99 0.99 Total > 50.00 50.00

NEDFi, Itanagar Job/ Scheme Number: BWRD/08/2009-10 Project: C/o cluster of MIP in Kharsang circle under WRD, SPA (09-10) 111 Monitoring Report for the period ending March, 2011

Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project@

Name of Project: C/o cluster of MIP in Kharsang circle under WRD

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the executing department

NEDFi, Itanagar Job/ Scheme Number: BWRD/08/2009-10 Project: C/o cluster of MIP in Kharsang circle under WRD, SPA (09-10) 112 Monitoring Report for the period ending March, 2011

Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o cluster of MIP in Kharsang circle under WRD Project Job / Scheme Number: BWRD/08/2009-10 Type/ Category of the Project: Minor Irrigation Project

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of site visit (comments Works have been completed as per specifications and within schedule. may be made here on such aspects as overall progress vis-à-vis the plan, Works executed was found to be satisfactory. technical supervision by the Departmental Engineers, arrangement for machinery, etc.). 2 Comments on other quality control measures such as arrangement for quality Material Quality Control Register is not maintained at the site. Quality testing testing, maintenance of Material Quality Control Register at the site, etc. was not done. However basic materials like cement were procured which had BIS Certification. 3 Status of Execution of Project Execution of Work No. of Contractors Amount (Rs. Lakh) (a) Tender (b) Work Order 13 49.50 (c) Department 4 Special Observations / Comments, if any, with regard to the Project’s The project is for construction of a single MIP at Kharsang. The project title background, its physical progress, quality, operational issues, etc. not covered has erroneously mentioned cluster of MIP. above. 5 Likely benefits of the Project upon completion (number & names of the The project will benefit 3 villages, viz, Balinong, Namphuk and Kuttum. The benefiting villages, estimated size of the benefited population, change in project will bring 40 ha of additional land under permanent agriculture. economic status or quality of life, etc). Additionally, the project will check erosion in the downstream, while recharging ground in the upstream. 6 Difficulties, if any, being experienced in completing the Project. Effective working days are reduced due to prolonged monsoon. Also, the remoteness and geographical isolation of the project site creates logistical problem. 7 Suggestion/s for Improvement (for speeding up implementation, addressing There should be provision in the project cost for construction of dirt the difficulties, if any, maximizing the project benefits, etc.). track/road to the project site, as these are necessary items for carriage of materials and physical visits.

NEDFi, Itanagar Job/ Scheme Number: BWRD/08/2009-10 Project: C/o cluster of MIP in Kharsang circle under WRD, SPA (09-10) 113 Monitoring Report for the period ending March, 2011

Annexure - IV GPS READINGS/ LATLONG – GPS SITE MAPS

KHARSANG MIP Latitude: 270 27.235′ N Longitude: 950 59.239′ E Elevation: 168 m

Source: Google Maps NEDFi, Itanagar Job/ Scheme Number: BWRD/08/2009-10 Project: C/o cluster of MIP in Kharsang circle under WRD, SPA (09-10) 114 Monitoring Report for the period ending March, 2011

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

U/s Earthen Embankment constructed at Kharsang MIP U/s view of Kharsang MIP

D/s view of Kharsang MIP D/s CC Floor constructed at Kharsang MIP

NEDFi, Itanagar Job/ Scheme Number: BWRD/08/2009-10 Project: C/o cluster of MIP in Kharsang circle under WRD, SPA (09-10) 115 Monitoring Report for the period ending March, 2011

SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Job/Scheme Number: Type of Project: Minor Irrigation Project / Scheme: SPA (09-10)

Name of the Project: C/o Rima Yukhi minor irrigation projects under 3. Name of the Consultant/s: Er. Ankur Borah Changlang District. Location : Rima village and New 4. Name & Designation of the Official accompanying Consultant: As per Annexure IV Yukhi village Er. N.C. Deori, A.E., Changlang. 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 2 Villages Department Water Resources Department Total combined population to be benefited: 22 Nos. (WRD) Names of the benefiting villages: Rima and Yukhi of Changlang District Executing Department: WRD 6. Details of Utilization Certificate > Executing Circle/Division/Sub-Division Namsai/ Bordumsa/ Changlang Whether UC submitted? If Yes, date of submission: No. 2. Project Particulars > If No, likely date of submission: To be submitted on April 15, 2011 Date of Sanction: June 30, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: June 23, 2010 Date of the Field Visit: April 05, 2011 Date of Awarding Work to Executing Department: July 04, 2010 Financial Achievement as on 05th April 2011. (Rs in lakh) 50.00 Date of Commencement of work: July 15, 2010 % of Financial Progress (Annexure-I) Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II Date of Completion: March 21, 2011 Field Observations As per Annexure-III Cost of the Project (Rupees in lakh): 50.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed. Central Share (90%): 45.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 5.00 11. Any Special Observation/s: As per Annexure-I, Point 2.

NEDFi, Itanagar Project: C/o Rima Yukhi minor irrigation projects under Changlang District, SPA (09-10) 116 Monitoring Report for the period ending March, 2011

Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o Rima Yukhi minor irrigation projects under Changlang District. Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 50.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 45.00 (b) State Govt. (10%) (b) 5.00 3 Financial Achievement as on 05th April 2011 50.00

4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information provided by the Executing Department, an amount of Rs.50.00 lakhs has been utilized till the date of visit by Third Party Monitor i.e. on 05/04/2011. Work is reported with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions requiring special attention from the State Government/ Implementing Department/ Agency: Physically works were completed at both the locations and at functional stage. It is an important intervention of the state to provide irrigation facilities to wean away the people from their traditional practices of shifting cultivation (Jhum) to Terrace Cultivation. Department in co-ordination with beneficiaries should come up with a sound mechanism for post project maintenance of the project.

NEDFi, Itanagar Project: C/o Rima Yukhi minor irrigation projects under Changlang District, SPA (09-10) 117 Monitoring Report for the period ending March, 2011

Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o Rima Yukhi minor irrigation projects under Changlang District. Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work Planned up to Work Completed up Work planned Cumulative work No. work as per Technical December 2010 to December 2010 during the period carried out till the Sanction March’2011 date of visit 05/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) A. Construction of MIP at Kantang at Rima Village (i) RCC drop inlet type Nos. 1 1.98 1 1.98 1 1.98 1 1.98 Headwork (ii) CC Channel Mtr. 56.000 2.66 - - - - 56.000 2.66 56.000 2.66 (iii) Formation Cutting & Mtr. 1030.000 19.23 1030.000 19.23 1030.000 19.23 1030.000 19.23 Earthen Channel B Construction of MIP at Kantang at Rima Village (i) RCC drop inlet type Nos. 1 2.66 1 2.66 1 2.66 1 2.66 Headwork (ii) CC Channel Mtr. 91.000 4.31 - - - - 91.000 4.31 91.000 4.31 (iii) Formation Cutting & Mtr. 870.000 16.90 870.000 16.90 870.000 16.90 870.000 16.90 Earthen Channel Add Contingency 2.26 2.26 2.26 2.26 Total > 50.00 43.03 43.03 6.97 50.00

NEDFi, Itanagar Project: C/o Rima Yukhi minor irrigation projects under Changlang District, SPA (09-10) 118 Monitoring Report for the period ending March, 2011

Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: C/o Rima Yukhi minor irrigation projects under Changlang District. (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: C/o Rima Yukhi minor irrigation projects under Changlang District, SPA (09-10) 119 Monitoring Report for the period ending March, 2011

Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o Rima Yukhi minor irrigation projects under Changlang District. Job Scheme Number: Type/ Category of the Project: Minor Irrigation Project

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit The main components of this project include – (i) RCC Drop inlet type Headwork (ii) CC (comments may be made here on such aspects as overall progress vis-à- channel and (iii) Formation Cutting and Earthen Shoulder at two nos. of location. vis the plan, technical supervision by the Departmental Engineers, Third Party Monitoring Team visited the MIP scheme at Katang, Rima village and arrangement for machinery, etc.) observed that works being completed as per specification. 2 Comments on other quality control measures such as arrangement for No Material Quality Control Registers are being maintained by the Department for the quality testing, maintenance of Material Quality Control Register at the specified work. site, etc. As declared by the executing department, no test for quality control of material exercised subject to lack of testing facilities in the district. 3 Status of Execution of Works Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 20 47.74 (c) Department 4 Special Observations / Comments, if any, with regard to the Project’s As reported, the source is perennial and the command area is mostly terrace. background, its physical progress, quality, operational issues, etc. not covered above 5 Likely benefits of the Project upon completion (number & names of the The proposed project interventions will benefit Rima and Yukhi villages with assured benefiting villages, estimated size of the benefited population, change in irrigation thereby an increase in the proportion of the area irrigated to area sown economic status or quality of life, etc. which indicate a positive development towards higher yield in crops followed by higher income leading in turn to a better economic condition. As reported, in view of irrigation facilities, farmers are going gradually for double cropping. Moreover, it has protected the fragile environment by weaning away from shifting cultivation. 6 Difficulties, if any, being experienced in completing the Project No difficulties were faced as reported. 7 Suggestion/s for Improvement (for speeding up implementation, Detailed studies covering water availability, H/W distribution system, cropping addressing the difficulties, if any, maximizing the project benefits, etc.) pattern, irrigation coverage should be undertaken before taking up such projects.

NEDFi, Itanagar Project: C/o Rima Yukhi minor irrigation projects under Changlang District, SPA (09-10) 120 Monitoring Report for the period ending March, 2011

Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS reading

MIP at Kantang, Rima Village

(i) At Headwork point:

Latitude: N 270 10′ 11.5′′ Longitude: E 950 47′ 53.7′′ Elevation: 304 M (approx)

(ii) At CC Channel :

Latitude: N 270 10′ 10.8′′ Longitude: E 950 47′ 52.3′′ Elevation: 303 M (approx)

At start point of Earthen Channel

Latitude: N 270 10′ 11.5′′ Longitude: E 950 47′ 53.7′′ Elevation: 302 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: C/o Rima Yukhi minor irrigation projects under Changlang District, SPA (09-10) 121 Monitoring Report for the period ending March, 2011

PICTORIAL/ VISUAL VIGNETTES OF THE PROJECT (1)

Finished Headwork at Kantang, Rima Village Finished RCC drop inlet type headwork at Kantang, Rima village

Finished CC channel at Kantang, Rima village Earthen channel at Kantang, Rima village

NEDFi, Itanagar Project: C/o Rima Yukhi minor irrigation projects under Changlang District, SPA (09-10) 122 Monitoring Report for the period ending March 2011

SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Job/Scheme Number: Type of Project: Power / Scheme: SPA (09-10) Name of the Project: Augmentation of power supply in Miao and 3. Name of the Consultant/s: Er. Ankur Borah Kharsang Circle. 4. Name & Designation of the Official accompanying Consultant: Location : Miao and Kharsang Circle As per Annexure IV Er. N. Modi, A.E. (E) & Er. M. Partin, J.E., Miao Sub-Division 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 12 Villages Department Power Total combined population to be benefited: 6500 Nos. Names of the benefiting villages: Villages under Miao and Kharsang circle. Executing Department: Power 6. Details of Utilization Certificate > Executing Circle/Division/Sub-Division Miao/Miao/Miao Sub Whether UC submitted? If Yes, date of submission: Yes, vide letter no. Division PWRS/ESTT/EZ-16/2010/3353- 65 dated August 30, 2010 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: August 30, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: August 30, 2010 Date of the Field Visit: April 09, 2011 Date of Awarding Work to Executing Department: January 06, 2011 Financial Achievement as on 09th April 2011. (Rupees in lakh) 80.00 Date of Commencement of work: January 06, 2011 % of Financial Progress (Annexure-I) Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II Date of Completion: March 31, 2011 Field Observations As per Annexure-III Cost of the Project (Rupees in lakh): 80.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA(09-10) 9. Current Project Status: Completed. Central Share (90%): 72.00 7. Number of attached Visuals/Photographs: 6 nos. State Share – Loan (10%): 8.00 8. Any Special Observation/s: As per Annexure-I, Point 2.

NEDFi, Itanagar Project: Augmentation of power supply in Miao and Kharsang Circle, SPA (09-10) 123 Monitoring Report for the period ending March 2011

Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Augmentation of power supply in Miao and Kharsang Circle. Job Scheme Number: Sl. No. Items Amount (Rs. in lakh)

1 Cost of Project 80.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 72.00 (b) State Govt. (10%) (b) 8.00 3 Financial Achievement as on 09th April 2011 80.00

4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of Rs.80.00 lakhs has been utilized till the date of visit by Third Party Monitor i.e. on 09/04/2011. Work is reported with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Project has been satisfactorily completed.

NEDFi, Itanagar Project: Augmentation of power supply in Miao and Kharsang Circle, SPA (09-10) 124 Monitoring Report for the period ending March 2011

Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Augmentation of power supply in Miao and Kharsang Circle. Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of work as per Unit Details of Sanction Work Planned up to Work Completed up Work planned Cumulative work No. Technical Sanction December 2010 to December 2010 during the period carried out till the March’2011 date of visit 09/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. C/o. 2X250 KVA, 33/0.433 KV Sub- Nos. 1 28.71 30% 8.61 30% 8.61 70% 20.10 1 28.71 Station i/c safety equipments 2. C/o. 33 KV HT line Km. 0.270 2.40 0.270 2.40 0.270 2.40 3 C/o 100 KVA, 33/.433 KV 1 8.55 60% 5.13 60% 5.13 40% 3.42 1 8.55 Nos. Transformer Sub-Station 4 C/o 63 KVA, 33/.433 KV 3 23.33 50% 11.67 50% 11.67 50% 11.66 3 23.33 Nos. Transformer Sub-Station 5 C/o 3 Ph, 5-wire LT line Km. 1.200 9.27 1.200 9.27 1.200 9.27 6 Renovation/upgradation of 1 4.07 30% 1.22 30% 1.22 70% 2.85 1 4.07 existing panel board for 5 nos. LT feeder i/c providing of safety Nos. equipment at Upper Colony Power House, Miao. 7 Electrification of Phup ME school 1 1.10 60% 0.66 60% 0.66 40% 0.44 1 1.10 Nos. i/c service connection 8 Electrification of Phanyak ME 1 1.00 60% 0.60 60% 0.60 40% 0.40 1 1.00 Nos. school i/c service connection Add Contingencies+ Monitoring Fee 1.57 1.57 1.57 1.57 Total > 80.00 29.46 29.46 50.54 80.00

NEDFi, Itanagar Project: Augmentation of power supply in Miao and Kharsang Circle, SPA (09-10) 125 Monitoring Report for the period ending March 2011

Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: Augmentation of power supply in Miao and Kharsang Circle. (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.

NEDFi, Itanagar Project: Augmentation of power supply in Miao and Kharsang Circle, SPA (09-10) 126 Monitoring Report for the period ending March 2011

Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Augmentation of power supply in Miao and Kharsang Circle. Job Scheme Number: Type/ Category of the Project: Power Supply

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit The project was conceptualized to augment the existing power distribution scenario of (comments may be made here on such aspects as overall progress vis- Miao and Kharsang Circle The major project components were – (i) Construction of à-vis the plan, technical supervision by the Departmental Engineers, Sub-Stations of various capacity, (ii) Construction and erection of 33 KV HT line, (iii) arrangement for machinery, etc.) Renovation/ Upgradation of existing panel board for 5 nos. LT Feeder and (iv) Electrification (service connection) to 2 nos. of schools.

Third party monitoring team had taken up the site visit to different project locations and found works being completed satisfactorily as per the approved scope of the work. 2 Comments on other quality control measures such as arrangement for As reported by the executing department, transformers and other electrical items quality testing, maintenance of Material Quality Control Register at were procured from reputed company with quality certification from the the site, etc. manufacturer. 3 Status of Execution of Works Execution of Work No. of Contractor Amount (Rs. in Lakh) (d) Tender (e) Work Order Details not provided (f) Department 4 Special Observations / Comments, if any, with regard to the Project’s Work executed as per specification. background, its physical progress, quality, operational issues, etc. not covered above 5 Likely benefits of the Project upon completion (number & names of 12 nos. of villages in Miao and Kharsang circle with population of about 6500 will be the benefiting villages, estimated size of the benefited population, benefitted from this project. This will significantly improve the quality of life. change in economic status or quality of life, etc. 6 Difficulties, if any, being experienced in completing the Project No difficulties faced as reported. 7 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)

NEDFi, Itanagar Project: Augmentation of power supply in Miao and Kharsang Circle, SPA (09-10) 127 Monitoring Report for the period ending March 2011

Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS reading

1. Sub Station at Neotan

Latitude: N 270 27′ 42.0′′ Longitude: E 960 05′ 16.1′′ Elevation: 196M (approx)

2. Sub Station at Assam Rifles

Latitude: N 270 29′ 34.2′′ Longitude: E 960 13′ 5.0′′ Elevation: 271 M (approx)

3. Sub Station at Power House Latitude: N 270 29′ 19.6′′ Longitude: E 960 12′ 44.9′′ Elevation: 272 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: Augmentation of power supply in Miao and Kharsang Circle, SPA (09-10) 128 Monitoring Report for the period ending March 2011

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

250 KVA,33/0.433 KV transformer Sub-station – Near Assam Rifles 250 KVA, 33/0.433 KV transformer Sub-station–Power House, Miao

Renovation/Upgradation of panel board at Power House, Miao 63 KVA,33/0.433 KV transformer Sub-Station - Neotan

NEDFi, Itanagar Project: Augmentation of power supply in Miao and Kharsang Circle, SPA (09-10) 129 Monitoring Report for the period ending March 2011

PICTORIAL/ VISUAL VIGNETTES OF THE PROJECT (2)

63 KVA,33/0.433 KV transformer Sub-Station - Injan C/o 3 Phase, 5 wire LT line

NEDFi, Itanagar Project: Augmentation of power supply in Miao and Kharsang Circle, SPA (09-10) 130 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Job/Scheme Number: /Type of Project: Power /Scheme: SPA (09-10) Name of the Project: C/o 11 KV HT line from New Sallang to Hadap 3. Name of the Consultant/s: Er. Ankur Borah village i/c safety measures in Changlang district Location : New Sallang to Hadap,Changlang 4. Name & Designation of the Official accompanying Consultant: As per annexure IV Er. G. Bangyang, A.E(E) Khimiyang Sub-Division

1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 2 Villages Department Power Total combined population to be benefited 178 Nos. Names of the benefiting villages: New Sallang and Hadap Executing Department: Power 6. Details of Utilization Certificate > Executing Circle/Division/Sub-Division: Miao/Miao/ Khimiyang Whether UC submitted? If Yes, date of submission: Yes, vide letter no.PWRS/ESTT/EZ- 15/2010/3340-52 dated August 30, 2010 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: August 30, 2010 4. Project Status as observed during Field Visit > Date of Administrative Approval: August 30, 2010 Date of the Field Visit: April 05, 2011 Date of Awarding Work to Executing Department: January 05, 2011 Financial Achievement as on 05th April 2011. (Rs in lakh) 100.00 Date of Commencement of work: January 05, 2011 % of Financial Progress (Annexure-I) Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II Date of Completion: March 31, 2011 Field Observations As per Annexure-III Cost of the Project (Rupees in lakh): 100.00 5. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 6. Current Project Status: Completed. Central Share (90%): 90.00 7. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 10.00 8. Any Special Observation/s: As per Annexure I, Point 2.

NEDFi, Itanagar Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district, SPA (09-10) 131 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 100.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on 05th April 2011 100.00

4 % of progress (Item 3 / Item 1x100) 100.00%

1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of Rs.100.00 lakhs has been utilized till the date of visit by Third Party Monitor i.e. on 05/04/2011. Work is reported with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Work has been completed satisfactorily.

NEDFi, Itanagar Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district, SPA (09-10) 132 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of work Unit Details of Sanction Work Planned up Work Completed up Work planned Cumulative work No. as per Technical Sanction to December 2010 to December 2010 during the period carried out till the March’2011 date of visit i.e. on 05/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. C/o. 11 KV line on 9 mtr. Long steel tubular pole Km 15.000 98.03 7.500 49.02 7.500 49.02 7.500 49.01 15.000 98.03 with 6/1/2.59 ACSR conductor as required 2. Add Contingencies + 1.97 1.97 1.97

Monitoring Fee Total > 100.00 49.02 49.02 50.98 100.00

NEDFi, Itanagar Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district, SPA (09-10) 133 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of other Projects / Components of Project under SPA (by Other Department) / Other Schemes (if any) on the Same Location

Name of Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.

NEDFi, Itanagar Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district, SPA (09-10) 134 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district. Job Scheme Number: Type/ Category of the Project: Power Supply

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the The project scope includes construction of 11 KV HT line from New Sallang to visit (comments may be made here on such aspects as overall Hadap village. progress vis-à-vis the plan, technical supervision by the Work found satisfactorily completed during the field visit of Third Party Departmental Engineers, arrangement for machinery, etc.) Monitoring team. 2 Comments on other quality control measures such as As reported by the executing department, tubular poles, conductor and other arrangement for quality testing, maintenance of Material subsidiary materials were procured from reputed company with quality Quality Control Register at the site, etc. certification from the manufacturer. 3 Status of Execution of Works Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order Details not provided (c) Department 4 Special Observations / Comments, if any, with regard to the Physically work is completed but commissioning of the line is awaited as Project’s background, its physical progress, quality, operational reported. Some shortcomings in fixing of stay set at few pole locations have been issues, etc. not covered above brought to the notice of the concerned official. 5 Likely benefits of the Project upon completion (number & 2 nos. of villages namely New Sallang and Hadap with population of about 178 names of the benefiting villages, estimated size of the benefited will be benefitted from this project. population, change in economic status or quality of life, etc. 6 Difficulties, if any, being experienced in completing the Project No difficulties were faced as reported. 7 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)

NEDFi, Itanagar Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district, SPA (09-10) 135 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS reading

4. GPS reading at start point

Latitude: N 270 08′ 8.1′′ Longitude: E 960 45′ 37.1′′ Elevation: 376 M (approx)

5. GPS reading at intermediate location

Latitude: N 270 09′ 55.8′′ Longitude: E 950 47′ 0.1′′ Elevation: 342 M (approx)

Source: Google Maps NEDFi, Itanagar Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district, SPA (09-10) 136 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Photograph 1-During 3rd Party Monitoring Photograph 2 - During 3rd Party Monitoring

Photograph 3 - During 3rd Party Monitoring Photograph 4 - During 3rd Party Monitoring

NEDFi, Itanagar Project: C/o 11 KV HT line from New Sallang to Hadap village i/c safety measures in Changlang district, SPA (09-10) 137 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Job/Scheme Number: Type of Project: Roads / Scheme: SPA (09-10) Name of the Project: C/o rural link road from Lunglung to Rangran village 3. Name of the Consultant/s: Er. Ankur Borah Location : Start Point Latitude: N 270 09′ 00.0′′ 4. Name & Designation of the Official accompanying Consultant: Lunglung/Rangran Longitude: E 950 46′ 28.5′′ Er. K.S Prasad, J.E, Changlang Sub-Division Village, Changlang Intermediate Latitude: N 270 08′ 54.0′′ Point Longitude: E 950 46′ 35.1′′ 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 4 Villages Department Rural Works Department (RWD) Total combined population to be benefited: 420 Nos. Names of the benefiting villages: New longlung, Longlung, Rangran and New Rangran Executing Department: RWD 6. Social Benefits from the project > Executing Circle/Division/Sub-Division: Miao/ Changlang/ Changlang Whether UC submitted? If Yes, date of submission: No. 2. Project Particulars > If No, likely date of submission: Information not provided Date of Sanction: July 05, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: July 05, 2010 Date of the Field Visit: April 05, 2011 Date of Awarding Work to Executing Department: July 10, 2010 Financial Achievement as on 5th April 2011. (Rs. in lakh) 100.00 Date of Commencement of work: July 10, 2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II Date of Completion: August 31, 2010 Field Observations As per Annexure-III Cost of the Project (Rupees in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 90.00 10. Number of attached Visuals/Photographs:8 nos. State Share – Loan (10%): 10.00 11. Any Special Observation/s: As per Annexure-I, Point 2

NEDFi,Itanagar Project: C/o rural link road from Lunglung to Rangran village, SPA (09-10) 138 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o rural link road from Lunglung to Rangran village Job Scheme Number:

Sl. No. Items Amount (Rs. in lakh)

1 Cost of Project 100.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on 05th April 2011 100.00

4 % of progress (Item 3 / Item 1x100) 100.00%

1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of Rs.100.00 lakhs has been utilized till the date of visit by Third Party Monitor i.e. on 05/04/2011. Work is reported with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: As reported work was completed by end of August 2010, but heavy downpour in the following months leads to land slide and it was observed during the visit that the road was totally unserviceable after 2.00 Km. Department should take all necessary initiative to make the road ply able, thereby justifying the fund utilised under this scheme.

NEDFi,Itanagar Project: C/o rural link road from Lunglung to Rangran village, SPA (09-10) 139 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o rural link road from Lunglung to Rangran village Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work Planned up to Work Completed up Work planned Cumulative work No. work as per Technical December 2010 to December 2010 during the period carried out till the date Sanction March’2011 of visit i.e. on 05/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Earthwork excavation Cum 92731.950 59.35 92731.950 59.35 92731.950 59.35 - - 92731.950 59.35 in soil 2 Earthwork excavation Cum 39742.263 56.04 39742.263 56.04 39742.263 56.04 - - 39742.263 56.04 in ordinary rock 3 Deduction of quantum (a) Soil Cum 46365.973 -11.13 46365.973 -11.13 46365.973 -11.13 - - 46365.973 -11.13 (b) Ordinary rock Cum 19871.131 -7.75 19871.131 -7.75 19871.131 -7.75 - - 19871.131 -7.75 4 Earthwork for side drain (a) Soil Cum 378.000 0.19 378.000 0.19 378.000 0.19 - - 378.000 0.19 (b) Ordinary rock Cum 567.000 0.40 567.000 0.40 567.000 0.40 - - 567.000 0.40 Add contingency 2.90 2.90 2.90 - - 2.90 Total > 100.00 100.00 100.00 100.00

NEDFi,Itanagar Project: C/o rural link road from Lunglung to Rangran village, SPA (09-10) 140 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: C/o rural link road from Lunglung to Rangran village

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi,Itanagar Project: C/o rural link road from Lunglung to Rangran village, SPA (09-10) 141 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: C/o rural link road from Lunglung to Rangran village Job Scheme Number: Type / Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit The scope of work includes earthwork in formation cutting of road (4.00 Km) with (comments may be made here on such aspects as overall progress vis-à- construction of earthen side drains. vis the plan, technical supervision by the Departmental Engineers, As reported, physically work was completed by 31st August 2010. arrangement for machinery, etc.) 2 Comments on other quality control measures such as arrangement for No Material Quality Control measures in place. This is mainly formation cutting work. quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Works Execution of Work No. of Contractor Amount (Rs. in Lakh) (d) Tender (e) Work Order 26 97.074 (f) Department 4 Special Observations / Comments, if any, with regard to the Project’s Due weightage to maintain the proper gradient during excavation in soil and as well as background, its physical progress, quality, operational issues, etc. not effective drainage system for draining out of surface water can be a suggestive control covered above. measures for stabilization of slopes. As observed, the excavated side drains need periodic maintenance to keep functional. 5 Likely benefits of the Project upon completion (number & names of the The proposed project interventions will benefit about 420 nos. of villagers residing in 4 benefiting villages, estimated size of the benefited population, change in nos. of villages providing road connectivity and accessibility to basic civic amenities. economic status or quality of life, etc. 6 Difficulties, if any, being experienced in completing the Project No difficulties faced as reported. 7 Suggestion/s for Improvement (for speeding up implementation, To avoid/control further large scale land slips, a need based survey should be carried out addressing the difficulties, if any, maximizing the project benefits, etc.) finding out the vulnerable stretches and adopt restrain measures with sound engineering practices. Moreover, providing of pavement layers will upgrade it to all weather road.

NEDFi,Itanagar Project: C/o rural link road from Lunglung to Rangran village, SPA (09-10) 142 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS READING

GPS reading at Project start point:

Latitude: N 270 09′ 00.0′′ Longitude: E 950 46′ 28.5′′ Elevation: 411 m (approx)

GPS reading at slip point:

Latitude: N 270 08′ 54.0′′ Longitude: E 950 46′ 35.1′′ Elevation: 462 m (approx)

Source: Google Maps

NEDFi,Itanagar Project: C/o rural link road from Lunglung to Rangran village, SPA (09-10) 143 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Project site before execution of work Project site before execution of work

During construction During construction

NEDFi,Itanagar Project: C/o rural link road from Lunglung to Rangran village, SPA (09-10) 144 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Finished work of excavation in ordinary rock Land slippage blocking the road

Finished work of formation cutting Finished work of formation cutting

NEDFi,Itanagar Project: C/o rural link road from Lunglung to Rangran village, SPA (09-10) 145 Monitoring Report for the period ending December 2010

SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Job/Scheme Number: /Type of Project: Roads / Scheme: SPA (09-10) Name of the Project: Construction and improvement of RLR under 3. Name of the Consultant/s: Shri Prasanta Kr. Talukdar, Shri Hemato Sema Manmao Sub-Division and Er. Ankur Borah Location : Miao and Kharsang Circle As per Annexure IV 4. Name & Designation of the Official accompanying Consultant: Er. Deep Chand Singh, J.E, Jairampur Sub-Division 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 16 Villages Department Rural Works Department Total combined population to be benefited: 2950 Nos. (RWD) Names of the benefiting villages:.Manmao, Sinwang, Renuk, Sasum, Sasum-II, New Longtoi, Tikhak, Taipy, Old Khamdu, New Khamdu, Longman, Samro, Namgoi, Tengpong, Old Puttak, Khamkhai and Rima Puttak. Executing Department: RWD 6. Details of Utilization Certificate > Executing Circle/Division/Sub-Division Miao/Changlang/Manmao Whether UC submitted? If Yes, date of submission: Yes, July 20, 2010 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: May 26, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: - Date of the Field Visit: April 08, 2011 Date of Awarding Work to Executing Department: - Financial Achievement as on 8th April 2011. (Rs. in lakh) 500.00 Date of Commencement of work: February 14, 2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II Date of Completion: June 12, 2010 Field Observations As per Annexure-III Cost of the Project (Rupees in lakh): 500.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 450.00 10. Number of attached Visuals/Photographs:8 nos. State Share – Loan (10%): 50.00 11. Any Special Observation/s: As per Annexure-I, Point 2

NEDFi,Itanagar Project: Construction and improvement of RLR under Manmao Sub-Division, SPA (09-10) 146 Monitoring Report for the period ending December 2010

Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Construction and improvement of RLR under Manmao Sub-Division Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 500.00 2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 450.00 (b) State Govt. (10%) (b) 50.00 3 Financial Achievement as on 08th April 2011 500.00 4 % of progress (Item 3 / Item 1x100) 100.00%

1. Comments on Financial Progress: Work is reported with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: This is a completed project. As per the information furnished by the Executing Agency, date of commencement of work is much earlier than the date of sanction. However, no declaration been made regarding date of Administrative Approval and date of awarding work to Executing Agency.

As per the issued guidelines of SPA (09-10), the concern department shall process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as reported by the Executing Agency, work for this project was started prior to sanction date in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh shall formulate a mechanism so that no work can be started without obtaining Technical sanction and Administrative Approval. In some exceptional cases due consideration shall be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized manpower or out sourcing of technical inputs and other statutory clearances if required for any such project.

NEDFi,Itanagar Project: Construction and improvement of RLR under Manmao Sub-Division, SPA (09-10) 147 Monitoring Report for the period ending December 2010

Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: Construction and improvement of RLR under Manmao Sub-Division Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work Planned up to Work Completed up to Work planned Cumulative work No. work as per Technical December 2010 December 2010 during the period carried out till the Sanction March’2011 date of visit 08/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Cleaning and Hect. 22.490 4.41 22.490 4.41 22.490 4.41 22.490 4.41 Grubbing 2 Earthwork (a) Soil Cum. 331921.000 212.43 331921.000 212.43 331921.000 212.43 331921.000 212.43 (b) Ordinary Rock Cum. 164704.500 232.23 164704.500 232.23 164704.500 232.23 164704.500 232.23 (c) Hard Rock Cum. 4595.290 18.29 4595.290 18.29 4595.290 18.29 4595.290 18.29 (d) Earthen Drain Cum. 9221.290 9.41 9221.290 9.41 9221.290 9.41 9221.290 9.41 3 Laying of GSB Cum. 2400.000 20.74 2400.000 20.74 2400.000 20.74 2400.000 20.74 4 Add contingencies + 2.49 2.49 2.49 2.49 Monitoring fees Total > 500.00 500.00 500.00 500.00

NEDFi,Itanagar Project: Construction and improvement of RLR under Manmao Sub-Division, SPA (09-10) 148 Monitoring Report for the period ending December 2010

Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: Construction and improvement of RLR under Manmao Sub-Division

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.

NEDFi,Itanagar Project: Construction and improvement of RLR under Manmao Sub-Division, SPA (09-10) 149 Monitoring Report for the period ending December 2010

Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Construction and improvement of RLR under Manmao Sub-Division Job Scheme Number: Type / Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the Total 12 no. of sub projects are covered under this project head, where major component visit (comments may be made here on such aspects as overall of work executed being earthwork in formation cutting in hill slope. progress vis-à-vis the plan, technical supervision by the Third Party Monitoring team visited 4 nos. of project sites namely – (i) C/o. RLR from Departmental Engineers, arrangement for machinery, etc.) Renuk to Sasum, (ii) Widening of RLR from Ring road to Manmao, (iii) Widening of RLR from Manmao to New Longtoi and (iv) laying of GSB at Khamdu RLR ( Ch. 3.00 KM to Ch. 7.00KM). 2 Comments on other quality control measures such as No Material Quality Control measures in place. This is mainly formation cutting work. arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Works Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 16 497.50 (c) Department 3 Special Observations / Comments, if any, with regard to the (i) Major land slips observed in the road from Manmao to New Longtoi, where restore Project’s background, its physical progress, quality, operational works need to be taken up immediately to make the road motorable. issues, etc. not covered above. (ii) Road constructed from Renuk to Sasum is satisfactorily executed though absence of a road bridge at about 1.5 KM from start chainage restricts plying of light vehicles beyond that point. 4 Likely benefits of the Project upon completion (number & names All total a population of 2950 nos. spreading over 16 nos. of villages will accrue benefit of the benefiting villages, estimated size of the benefited from the proposed project intervention. Improvement in road communication will population, change in economic status or quality of life, etc. expectedly improve their socio economic condition. 5 Difficulties, if any, being experienced in completing the Project No difficulties were faced as reported. 6 Suggestion/s for Improvement (for speeding up To avoid/control further large scale land slips, a need based survey should be carried out implementation, addressing the difficulties, if any, maximizing the finding out the vulnerable stretches and adopt restrain measures with sound project benefits, etc.) engineering practices.

NEDFi,Itanagar Project: Construction and improvement of RLR under Manmao Sub-Division, SPA (09-10) 150 Monitoring Report for the period ending December 2010

Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS READING 1. Road from Renuk to Sasum:

(i) GPS reading at Project start point: Latitude: N 270 12′ 33.3′′ Longitude: E 950 54′ 41.8′′ Elevation: 474 m (approx) (ii) GPS reading at Project start point: Latitude: N 270 12′ 1.1′′ Longitude: E 950 54′ 41.5′′ Elevation: 313 m (approx)

2. Road from Rind Road to Manmao:

(i) GPS reading at Project start point: Latitude: N 270 14′ 25.7′′ Longitude: E 950 55′ 4.1′′ Elevation: 485 m (approx)

(ii) GPS reading at Project intermediate point: Latitude: N 270 14′ 40.0′′ Longitude: E 950 55′ 8.1′′ Elevation: 440 m (approx)

3. Road from Manmao to New Longtoi:

(i) GPS reading at Project start point: Latitude: N 270 14′ 49.2′′ Longitude: E 950 55′ 4.2′′ Elevation: 491 m (approx) (ii) GPS reading at Project intermediate point: Latitude: N 270 14′ 58.1′′ Longitude: E 950 54′ 57.9′′ Elevation: 467 m (approx)

Source: Google Maps NEDFi,Itanagar Project: Construction and improvement of RLR under Manmao Sub-Division, SPA (09-10) 151 Monitoring Report for the period ending December 2010

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Starting Chainage of road from Renuk to Sasum Intermediate point at road from Renuk to Sasum

River point at road from Renuk to Sasum Profile of the road from Renuk to Sasum NEDFi,Itanagar Project: Construction and improvement of RLR under Manmao Sub-Division, SPA (09-10) 152 Monitoring Report for the period ending December 2010

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Starting point – Ring Road to Manmao Intermediate point –Ring Road to Manmao

Starting point – Road from Manmao to New Longtoi Intermediate point – Road from Manmao to New Longtoi

NEDFi,Itanagar Project: Construction and improvement of RLR under Manmao Sub-Division, SPA (09-10) 153 Monitoring Report for the period ending December, 2010 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2010 Project Job/Scheme Number: / Type of Project – Sports Infrastructure /Name of Scheme – SPA (09-10) Name of the Project: Improvement of Manmao Playground at 3. Name of the Consultant/s: Mr. Prasanta Kr. Talukdar, Mr. Ankur Borah, Mr. Himato Manmao Sema 4. Name & Designation of the Official accompanying Consultant: Location: Manmao, Changlang Latitude: N 270 14′ 32.97′′ Mr. Deep Chand Singh, J.E, RWD, Jairampur Longitude: E 950 54′ 56.06′′ 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited 13 Villages Department: Rural Works Department (RWD) Total combined population to be benefited 1875 Nos. Names of the benefitted villages: Manmao, Walongtoi, Lungshang, Chumpon, Sinwang, Renuk, Tengman, New Longtoi, Lyngok, Hetman, Sasum, New & Old Kamlao village etc. Executing Department: Rural Works Department (RWD) 6. Details of Utilization Certificate Executing Circle/ Division/ Sub - Miao/ Changlang/Manmao Whether UC submitted? If Yes, date of submission Yes, 20/07/2010 Division 2. Project Particulars > If No, likely date of submission Not applicable Date of Sanction: 26-05-2010 7. Project Status as observed during Field Visit > Date of Administrative Approval -- Date of the Field Visit: April 08, 2011 Date of Awarding Work to Executing Department -- Financial Achievement as on 8th April’2011 (Rs. in lakh) 100.00 Date of Commencement of work: 14-02-2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion 30-09-2010 Physical Progress As per Annexure-II Date of Completion 11-06-2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 90.00 10. Number of attached Visuals/Photographs: 8 Nos. State Share – Loan (10%): 10.00 11. Any special observation/s: As per Annexure-I, Point 2.

NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 154 Monitoring Report for the period ending December, 2010 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement of Manmao Playground at Manmao Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 100.00 2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on 8th April’2011 100.00 4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, 100% financial progress was achieved by the department during first half of June’2011.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: This is a completed project. This project was started with an assistance of Rs. 25.00 lakh (approx.) under SPA (08-09) and scope of the work was cutting & leveling of the play ground to a size of 110M x 30 M. Under the SPA (09-10) scheme, the scope of work was to develop the playing area of size 6600 m2 (measuring 110 M x 60 M) including the re development of the old playing area developed earlier under SPA (08-09).The present scope of the work was limited to jungle clearance and earthworks in formation cutting (both soil & ordinary rock). Work is reported to be completed but there are still sufficient scopes for improvement of the playground to make it fit for sports activity. Further, detailed information regarding the project conceptualization and project implementation approach adopted could not be furnished, since the concerned field officer from the Executing Department was not present on the day of field visit of the Third Party Monitoring Team. The investment so far made for development of the play ground has been rose to Rs. 125.00 Lakh but there are still sufficient scopes for development of the playground to fit it for sports activity. However, before any further investment made in the project due attention should be given whether project has fulfilled its purpose as anticipated during the time of project formulation. As per the information provided by the Executing Agency, date of commencement of work (14-02-2010) is much earlier than the date of sanction (26-05-2010). As per the issued guidelines of SPA (09-10), the concern department shall process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Agency, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh shall formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground except advance payment in isolated cases against unmeasured works executed in the field. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized manpower or out sourcing of technical inputs and other statutory clearances if required for any such project. NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 155 Monitoring Report for the period ending December, 2010 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: Improvement of Manmao Playground at Manmao Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work Planned up to Work Completed Work planned Cumulative work No. work as per December 2010 up to during the period carried out till the Technical Sanction December 2010 March’2011 date of visit i.e. on 8th April’2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. Jungle Clearance Hect 0.825 0.05 0.825 0.05 0.825 0.05 -- -- 0.825 0.05 2. Earth Work -- -- a) Soil Cum 41713.69 50.48 41713.69 50.48 41713.69 50.48 -- -- 41713.69 50.48 b) Ordinary Rock Cum 27826.00 48.97 27826.00 48.97 27826.00 48.97 -- -- 27826.00 48.97 3. Add Contingency -- 0.50 -- 0.50 -- 0.50 -- -- 0.50 Total > 100.00 100.00 100.00 100.00

NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 156 Monitoring Report for the period ending December, 2010 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project @

Name of Project: Improvement of Manmao Playground at Manmao

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 157 Monitoring Report for the period ending December, 2010 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement of Manmao Playground at Manmao Job Scheme Number: Type / Category of the Project: Sports Infrastructure

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit Project is reported to be completed. Detailed work items as per the approved scope of the (comments may be made here on such aspects as overall progress vis-à- work under SPA (09-10) were limited to (i) jungle clearance (ii) earthworks in the form vis the plan, technical supervision by the Departmental Engineers, of formation cutting for developing a playing area of size 6600 M2 (110 M X 60 M). arrangement for machinery, etc.) 2 Comments on other quality control measures such as arrangement for Project work was limited to jungle clearance and earthworks in formation cutting. quality testing, maintenance of Material Quality Control Register at Material Quality Control Register not maintained by the Implementing Agency. Site Order the site, etc. Book not maintained. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 7 99.50 (c) Department 4 Special Observations / Comments, if any, with regard to the Project’s This project was started with an assistance of Rs. 25 lakh (approx.) under SPA (08-09) background, its physical progress, quality, operational issues, etc. not and scope of the work was cutting & leveling of the play ground to a size of 110M x 30 M. covered above. Under the SPA (09-10) scheme, it has been proposed to develop the playing area of size 6600 m2 (measuring 110 M x 60 M) including the re development of the old playing area developed earlier under SPA (08-09).The present scope of the work was limited to jungle clearance and earthworks in formation cutting (both soil & ordinary rock). Work is reported to be completed but there are still sufficient scopes for improvement of the playground to make it fit for sports activity. Further, detailed information regarding the project conceptualization and project implementation approach adopted could not be furnished, since the concerned field officer from the Executing Department was not present on the day of field visit of the Third Party Monitoring Team. Tendering process not followed and works were allotted to 7 no. of contractors. 5 Likely benefits of the Project upon completion (number & names of the Benefits will be accrued interms of improvement of games & sports and social & cultural benefiting villages, estimated size of the benefited population, change in activities in 13 nos. of villages (Manmao, Walongtoi, Lungshang, Chumpon, Sinwang, economic status or quality of life, etc. Renuk. Tengman, New Longtoi, Lyngok, Hetman, Sasum, New & Old Kamlao) coving a population of 1875 nos.

NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 158 Monitoring Report for the period ending December, 2010 Sl. Particulars Observations / Comments No. 6 Difficulties, if any, being experienced in completing the Project No difficulties faced by the implementing agency during the time of implementation of the project. 7 Suggestion/s for Improvement (for speeding up implementation, (i) The investments so far made for development of the play ground have been gone addressing the difficulties, if any, maximizing the project benefits, etc.) up to Rs. 125.00 Lakh but there are still sufficient scopes for development of the playground to fit it for sports activity. However, before any further investment made in the project due attention should be given whether project has fulfilled its purpose as anticipated during the time of project formulation. (ii) As per the information provided by the Executing Agency, date of commencement of work (14-02-2010) is much earlier than the date of sanction (26-05-2010). As per the issued guidelines of SPA (09-10), the concern department shall process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Agency, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh shall formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground except advance payment in isolated cases against unmeasured works executed in the field. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized manpower or out sourcing of technical inputs and other statutory clearances if required for any such project. (iii) Tendering process should be introduced for award of works for bringing more transparency and competitive bidding.

NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 159 Monitoring Report for the period ending December, 2010 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

Improvement of Manmao Playground at Manmao

Playground Location Latitude: N 270 14′ 32.97′′ Longitude: E 950 54′ 56.06′′ Elevation: 512 m (approx)

Source: Google maps

NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 160 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Photo: Jungle Clearance with Excavator Photo: Jungle Clearance with Excavator

Photo: Earthworks Photo: After Completion of the Work

NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 161 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Photo: During Third Party Monitoring Photo: During Third Party Monitoring

Photo: Third Party Monitoring Photo: Third Party Monitoring

NEDFi, Itanagar Project: Improvement of Manmao playground at Manmao, SPA (09-10) 162 Monitoring Report for the period ending March, 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: / Type of Project – Roads / Name of Scheme – SPA (09-10) Name of the Project: Maintenance of Miao-Vijoynagar Road in Changlang 3. Name of the Consultant/s: Mr. Prasanta Kr. Talukdar, Mr. Ankur Borah, Mr. Himato District Sema 4. Name & Designation of the Official accompanying Consultant: Location: Miao, Changlang Latitude: N 270 29′ 55.4′′ Mr. Waby Kimsing, J.E, PWD, Deban Sub Division Longitude: E 960 16′ 52.7′′ (Lat/Long for M’ Pen Nallah) 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 27 Villages Department: Public Works Department Total combined population to be benefited: 550 Nos. Names of the benefitted villages: Maio Singphi, Gandhi Gram, Sichodi, Vijaynagar Town, Ramnagar, Hazolo, Phaparbari, Maz Gaon, Two Hut, Topi hill, Sidikuh, Buddha Mandir, Gairi Gaon, Daragaon, M’Pen, Budhisatta, Anandapur, Kamlapuri, Devapuri, Nandankanan, Punyabhumi, Brajapur, Deban, 17th Mile. Executing Department: Public Works Department 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Jairampur/ Jairampur /Deban Whether UC submitted? If Yes, date of submission Yes, on 08/03/2011 2. Project Particulars > If No, likely date of submission Not applicable Date of Sanction: 08-07-2010 7. Project Status as observed during Field Visit > Date of Administrative Approval 08-07-2010 Date of the Field Visit: April 09, 2011 Date of Awarding Work to Executing Department 15-10-2010 Financial Achievement as on April 09, 2011 (Rs. in lakh) 326.00 Date of Commencement of work: 25-10-2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion 30-09-2010 Physical Progress As per Annexure-II Date of Completion 24-01-2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 326.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 293.40 10. Number of attached Visuals/Photographs: 16 Nos. State Share – Loan (10%): 32.60 11. Any special observation/s: As per Annexure-I, Point 2.

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 163 Monitoring Report for the period ending March, 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Maintenance of Miao-Vijoynagar road in Changlang district Job Scheme Number: Sl. No. Items Amount (Rs. in lakh)

1 Cost of Project 326.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 293.40 (b) State Govt. (10%) (b) 32.60 3 Financial Achievement as on April 09, 2011 326.00

4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information provided by the Executing Department, 100% financial achievement was obtained by the Department during the month of March’ 2010.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: As per the approved scope of the work under SPA (09-10) funding, 100% fund has been utilized, but as informed by the Executing Department more assistance is required for maintaining it to a standard of all weather roads. Road improvement works are in progress and machineries have been engaging continuously by the Executing Department for correcting the slope failure such as landslide, debris flow and embankment failure occurs frequently along the roads and its vicinity. The Executing Department has informed to have a pending liability mounted to Rs. 2500.00 Lakh, since extra works have to be done beyond the scope of sanctioned amount under SPA (09-10) head. For additional work executed by the Executing Department, whether any further administrative approval has been received against their expenditure on extra works is not highlighted in the approved standard format.

Tendering procedure for selection of contactor was adopted by the Executing Department and as informed, cost of the tender value exceeds the approved project assistance under SPA (09-10) provision. The total work cost awarded to the contractor for approved scope of work is Rs. 354.00 Lakh which surpasses Rs. 28 lakh than that of approved project cost under SPA (09-10) i.e. Rs. 326.00 lakh.

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 164 Monitoring Report for the period ending March, 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: Maintenance of Miao-Vijoynagar road in Changlang district Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of work as per Unit Details of Sanction Work Planned up to Work Completed up Work planned Cumulative work No. Technical Sanction December 2010 to December 2010 during the period carried out till the March’2011 date of visit i.e. on 9th April’2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Jungle Clearance (Cleaning and Km 110.00 14.96 50.00 6.80 20.00 2.72 90.00 12.24 110.00 14.96 grubbing road land including uprooting rank vegetation, grass, bushes, shrubs, saplings and trees girth up to 300 mm, removal of stumps of trees cut earlier and disposal of unserviceable materials and staking / In area of thorny jungle 2 Log Bridge (Fabricating, erection of m 850.00 69.03 200.00 16.20 50.00 4.06 800.00 64.98 850.00 69.03 Temporary Log Bridge (wood) with 3m. Clear roadway suitable to light traffic with wooden ballies or timber/planks of 26 mm thick and railing/ two coated of wood preservative on wood works 3 Slip Clearance F/C (Clearance of Km 20.57 241.04 10.00 117.20 10.00 117.20 123.84 20.57 241.04 landslides in soil and ordinary rock by bull-dozer and disposal of the same in the valley side. 4 Add Contingency -- 0.97 ------0.97 -- 0.97 Total > 326.00 140.20 123.98 201.06 326.00

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 165 Monitoring Report for the period ending March, 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of other Projects / Components of Project under SPA (by Other Department) / Other Schemes (if any) on the Same Location@

Name of Project: Maintenance of Miao-Vijoynagar road in Changlang district

(Rs in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to No. ………………….

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL NIL NIL NIL NIL NIL

Total >

@ Based on the information provided by the Government of Arunachal Pradesh

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 166 Monitoring Report for the period ending March, 2011 Annexure – III FIELD VISIT OBSERVATIONS

Name of Project: Maintenance of Miao-Vijoynagar road in Changlang district Job Scheme Number: Type / Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit The Miao-Vijoynagar road (157 Km) was initially constructed during 1966 to provide (comments may be made here on such aspects as overall progress vis-à- connectivity to the geographically isolated but strategically important Vijoynagar, a tri- vis the plan, technical supervision by the Departmental Engineers, juncture of India, Myanmar and China on the periphery of the world famous Namdapha arrangement for machinery, etc.) Tiger Reserve and National Park. The road was closed during 1998-99 due to the ban imposed by the Supreme Court of India owing to the declaration of Namdapha Tiger Project. This road was gradually abandoned and was closed for more than a decade due to severe landslide, debris flow and embankment failure. The scope of the work under SPA (09-10) maintenance scheme was limited to i) Jungle Clearance-110.00 km, ii) Log Bridge- 850 m and iii) Slip clearance/ F/C -20.57Km under maintenance of 116 Km Miao- Vijaynagar Road from M’Pen Nallah (7th Mile) to Tilung H ka (Nallah at 80th Mile). As informed by the Executing Department, proposed work has been completed by end of March’ 2011 but improvement and maintenance works were still found in progress with machineries for correcting the heavy landslides and formation washout occurs along the roads and its vicinity due to steep slope and fragile rocks. On top of this, the project road falls in shadow areas of northernmost lowland evergreen rainforests, which is one of the factors contributing largely towards frequent landslips and formation washout. The Executing Department has informed that the pending liability has mounted to Rs. 2500.00 Lakh, since extra works had to be done beyond the scope of sanctioned amount under SPA (09-10) head. The Third Party Monitoring Team was able to travel till chainage 33000, after that the road was found to be inaccessible due to extreme muddy & slippery road surface. 2 Comments on other quality control measures such as arrangement for The scope of the project was limited to jungle clearance, construction of log bridge for quality testing, maintenance of Material Quality Control Register at lighter vehicular traffic and slip clearance including formation cutting between M’Pen the site, etc. Nallah (7th Mile) to Tilung Hka (Nallah at 80th Mile). Material Quality Control Register not required. As informed by the Executing Department, no site order book was maintained but officials from the Department have been closely monitoring the work considering the importance of the work.

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 167 Monitoring Report for the period ending March, 2011 Sl. Particulars Observations / Comments No. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender 1 354. 00 (b) Work Order (c) Department 4 Special Observations / Comments, if any, with regard to the Project’s The project road is passing through one of the most geographically isolated areas of background, its physical progress, quality, operational issues, etc. not Arunachal Pradesh with hilly terrain having steep slopes and soft rocks. Though covered above. continuous effort has been made by the Executing Department, however frequent landslips and formation washout demands continuous maintenance work to sustain it to a level of all weather roads. As a part of the effort, the Executing Department has been carrying out extra works beyond the scope of sanctioned works under SPA (09-10) head and this has led to a pending liability of the Department to Rs. 2500.00 lakh. It has been observed that most of the expenditures made by the Department are for restoring the slope failures in existing as well as in new cuttings. For any road projects of this nature, a suitable counter measure approach needs to be formulated based on the detailed investigation with comprehensive evaluation of general condition such as topography, geology including other relevant extreme factors. Apart from these, limitation associated with required statutory clearance from the Ministry of Environment and Forests, Govt. of India for construction of roads in environmentally sensitive locations should be critically evaluated before formulating the future course of corrective actions. M’Pen Nallah (7th Mile) turns into a flashy/turbulent river during rainy season and old cross drainage structures have been found in dilapidated condition and have almost been washed away. Third party monitor crossed this section of the road through Nallah bed and which becomes inaccessible when the Nallah becomes flashy. As per the information provided by the Executing Department, an amount of Rs. 326.00 Lakh has been sanctioned under SPA (09-10) to the Department of Environment & Forests, Govt. of Arunachal Pradesh and Rs. 324.37 Lakh has been released subsequently by the Department to the Conservator of Forests & Field Director, Namdopha National Park, Miao, Govt. of Arunachal Pradesh. The amount received by the Jairampur Division, PWD for executing the work from Conservator of Forests & Field Director, Namdopha National Park, Miao was amounting to Rs. 322.75 Lakh. Tendering procedure for selection of contactor was adopted by the Executing Department and as informed cost of the tender value exceeds the approved project assistance under SPA (09-10) provision. The approved cost of the work is Rs. 354.00 Lakh which surpasses Rs. 28.00 lakh than that of original approved project cost under SPA (09-10) funding i.e. Rs. 326.00 lakh. However, as per the letter issued by the Chief Engineer, Eastern Zone, PWD, Arunachal Pradesh vide letter no. CEAP(EZ)/WTC-135/SPA/Miao-Vijaynagar Road/10-11/5250-51 NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 168 Monitoring Report for the period ending March, 2011 Sl. Particulars Observations / Comments No. dated 14th Oct’2010, it was conveyed that expenditure should be limited to Rs. 322.75 Lakh and payment to the contractor has been subjected to the execution of works observing all codal formalities and considering the availability of fund. 5 Likely benefits of the Project upon completion (number & names of the Presently, IAF’s transport fleet is virtually the only mode of transport for the residents if benefiting villages, estimated size of the benefited population, change in they wish to travel out of Vijoynagar. The project is likely to provide road connectivity to economic status or quality of life, etc. strategically important but geographically arrested Vijoynagar with the mainstream economy. Benefits will accrue to 27 nos. of villages from the project catchment area. It is expected that with construction of all weather road, extremities for reaching Vijoynagar will be reduced and the population living in the area will have access to better civic amenities. 6 Difficulties, if any, being experienced in completing the Project The project road is located in one of the most remote and geographically challenging areas of Arunachal Pradesh. Although the road alignment and geometrics is extremely good, because of its very location in shady zone, the road remains damp and muddy even after restoration works which demands sufficient cross drainage provisions throughout the alignment. Due to the clayey nature of the soil in many reaches makes road maintenance extremely difficult. Damage of Bailey Bridge at Burma Nallah had delayed restoration of road beyond Burma Nallah. Further, formation washout at Kallah Pahar and encounter of rocky portion at Kala Pahar has delayed the restoration of MV Road. 7 Suggestion/s for Improvement (for speeding up implementation, The project road is strategically important for India. However, statutory obligations addressing the difficulties, if any, maximizing the project benefits, etc.) associated with the major construction and improvement activities due to the presence of ecologically sensitive areas with given level of economic activity and volume of transaction in the project influence area, sustainability issues need to be critically analysed before proposing an investment of this nature. Executing Department may examine the significance of a “Green Road” concept for better sustainability of this kind of project. A green road is one which is environmentally sound, built using participatory labour based methods, affordable (i.e., low-cost), and technically appropriate. Basic goal is to conserve the sensitive and delicate ecology and further strengthen vegetation as a means to prevent excessive soil erosion. As green road construction is labour-based, the local rural population draws direct short-term benefits from the approach through off-farm employment generation. In the mid-term, the improved motorable access to remote areas provides better public and private services as well as reduces the transport costs, which stimulates the rural economy significantly and creates new income-generating opportunities.

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 169 Monitoring Report for the period ending March, 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

Miao-Vijoynagar road

0 Chainage of M V Road Latitude: N 270 29′ 09.5′′ Longitude: E 960 12′ 17.0′′ Elevation: 263 m (approx)

M’ Pen Nallah

Latitude: N 270 29′ 55.4′′ Longitude: E 960 16′ 52.7′′ Elevation: 284 m (approx)

, Source: Google maps

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 170 Monitoring Report for the period ending March, 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

Miao-Vijoynagar road

At Chainage 30000

Latitude: N 270 27′57.8′′ Longitude: E 960 24′ 27.5′′ Elevation: 503 m (approx)

At Chainage 32000

Latitude: 270 27′ 25.7′′ Longitude: E 960 23′ 53.2′′ Elevation: 551 m (approx)

,

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 171 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Heavy Machineries were deployed to clear slips & respiration of formation Heavy landslide at chainage 19000 washout

No trace of earlier road alignment due to dense forest cover since 1998-99 Road after restoration 921.70 Km

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 172 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Crossing Kalapahar area during restoration was a great challenge Kalapahar area after restoration (63.00 KM)

Damage of Bailey Bridge at Burma Nallah (62.80 Km) Bridge after restoration

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 173 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (3)

Third Party Monitoring :M’Pen Nallah (7th Mile): cross drainage Third Party Monitoring Extreme muddy condition structures in dilapidated condition

Third Party Monitoring Shadow Area Third Party Monitoring Sinking Zone

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 174 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (4)

Third Party Monitoring Clayey Nature of Soil in Many Reaches Third Party Monitoring New Formation Cutting makes the Road Inaccessible

Third Party Monitoring Sinking Zone Third Party Monitoring: Heavy Machineries are still being deployed for restoration works

NEDFi, Itanagar Project: Maintenance of Miao-Vijoynagar road in Changlang district, SPA (09-10) 175 Monitoring Report for the period ending March, 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Job/Scheme Number: / Type of Project: Roads/ Scheme: SPA (09-10) Name of the Project: C/o cluster of link roads under Miao Circle 3. Name of the Consultant/s: Er. Ankur Borah (Length = 4.60 KM) Location : Miao Circle, Changlang As per Annexure IV 4. Name & Designation of the Official accompanying Consultant: Er. K. Taku, A.E, Kharsang Sub-Division 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 3 Villages Department Rural Works Department Total combined population to be benefited: 2000 Nos. (RWD) Names of the benefiting villages: Dharampur –II, Dharampur –III and Sumkidong Executing Department: RWD 6. Details of Utilization Certificate > Executing Circle/Division/Sub-Division Miao/Changlang/Kharsang Whether UC submitted? If Yes, date of submission: Yes, on August 12, 2010 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: July 25, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: July 25, 2010 Date of the Field Visit: April 09,2011 Date of Awarding Work to Executing Department: January 02, 2010 Financial Achievement as on 9th April, 2011. (Rs. in lakh) 100.00 Date of Commencement of work: January 03, 2010 % of Financial Progress (Annexure-I) Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II Date of Completion: March 31, 2010 Field Observations As per Annexure-III Cost of the Project (Rupees in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 90.00 10. Number of attached Visuals/Photographs:8 nos. State Share – Loan (10%): 10.00 11. Any Special Observation/s: As per Annexure I, Point 2.

NEDFi, Itanagar Project: C/o cluster of link roads under Miao Circle (Length=4.60 Km), SPA (09-10) 176 Monitoring Report for the period ending March, 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o cluster of link roads under Miao Circle (Length = 4.60 KM) Job Scheme Number:

Sl. No. Items Amount (Rs. in lakh)

1 Cost of Project 100.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on 09th April 2011 100.00

4 % of progress (Item 3 / Item 1x100) 100.00%

1. Comments on Financial Progress: Work is complete with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: As reported the project is completed on 31st March 2010. The declaration in the Government Reporting Format reveals that the date of commencement of work as well as date of completion of work was much earlier than the date of sanction and date of Administrative Approval. As per the issued guidelines of SPA (09-10), the concern department shall process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as reported by the Executing Agency, work for this project was started prior to sanction date in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh shall formulate a mechanism so that no work can be started without obtaining Technical sanction and Administrative Approval. In some exceptional cases due consideration shall be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized manpower or out sourcing of technical inputs and other statutory clearances if required for any such project.

NEDFi, Itanagar Project: C/o cluster of link roads under Miao Circle (Length=4.60 Km), SPA (09-10) 177 Monitoring Report for the period ending March, 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o cluster of link roads under Miao Circle (Length = 4.60 KM) Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of work as Unit Details of Sanction Work Planned up to Work Completed up Work planned Cumulative work No. per Technical Sanction December 2010 to December 2010 during the period carried out till the March’2011 date of visit 09/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

A C/o RLR from Dharampur-II to Dharampur-III 1 Clearing and Grubbing Hect. 2.900 0.57 2.900 0.57 2.900 0.57 2.900 0.57 2 C/o Earthen embankment & Cum. 20273.200 48.86 20273.200 48.86 20273.200 48.86 20273.200 48.86 subgrade 3 Granular Sub Base (Grade- Cum 1470.000 12.70 1470.000 12.70 1470.000 12.70 1470.000 12.70 I) 4 C/o 1000mm dia H.P Cul. Nos. 4 6.94 4 6.94 4 6.94 4 6.94 B C/o RLR from MJ Road to Sumkidong 1 C/o Sub Grade with suitable Cum. 3255.000 7.84 3255.000 7.84 3255.000 7.84 3255.000 7.84 materials etc. 2 Granular Sub Base Cum. 1116.000 9.64 1116.000 9.64 1116.000 9.64 1116.000 9.64 3 WBM Grade II Cum. 409.500 5.61 409.500 5.61 409.500 5.61 409.500 5.61 4 C/o Subgrade & Earthen Cum. 409.500 1.15 409.500 1.15 409.500 1.15 409.500 1.15 Shoulder 5 C/o 1000 mm dia H.P. Cul. Nos. 3 5.21 3 5.21 3 5.21 3 5.21 C Add cess+Contingencies 1.48 1.48 1.48 1.48 Total > 100.00 100.00 100.00 100.00

NEDFi, Itanagar Project: C/o cluster of link roads under Miao Circle (Length=4.60 Km), SPA (09-10) 178 Monitoring Report for the period ending March, 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: C/o cluster of link roads under Miao Circle (Length = 4.60 KM)

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: C/o cluster of link roads under Miao Circle (Length=4.60 Km), SPA (09-10) 179 Monitoring Report for the period ending March, 2011 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o cluster of link roads under Miao Circle (Length = 4.60 KM) Type / Category of the Project: Roads Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit Under this project, 2 nos. of sub projects namely – (i) Construction of rural link road (comments may be made here on such aspects as overall progress from Dharampur-I to Dharampur-II and (ii) Construction of rural link road from MJ vis-à-vis the plan, technical supervision by the Departmental Road to Sumkidong.are included. Engineers, arrangement for machinery, etc.) Third party monitoring team visited both the project sites. 2 Comments on other quality control measures such as arrangement As reported, adequate quality control measures adopted during the construction for quality testing, maintenance of Material Quality Control phase. However, Site Order Book has not been maintained. Register at the site, etc. 3 Status of Execution of Works Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 4 99.50 (c) Department 4 Special Observations / Comments, if any, with regard to the Hume pipe culverts had been replaced by slab culverts of average 1M span in the Project’s background, its physical progress, quality, operational construction of rural link road from Dharamapur-I to Dharampur – II. Deviation from issues, etc. not covered above original estimates/sanction of the actual works executed on ground should have . approval from concerned authority. The periodicity of visit by concerned officials and close supervision ensured better quality works. 5 Likely benefits of the Project upon completion (number & names The proposed project intervention will benefit about 2000 nos. of villagers by of the benefiting villages, estimated size of the benefited providing better road connectivity and it is expected to improve their socio-economic population, change in economic status or quality of life, etc. status. 6 Difficulties, if any, being experienced in completing the Project No difficulties were faced as reported. 7 Suggestion/s for Improvement (for speeding up implementation, In case of RLR from Dharampur – I to Dharampur – II, since the project road is passing addressing the difficulties, if any, maximizing the project benefits, through flood prone zone of Noa Dehing River, raising of embankment height shall etc.) carefully be worked out before taking up further strengthening works in near future.

NEDFi, Itanagar Project: C/o cluster of link roads under Miao Circle (Length=4.60 Km), SPA (09-10) 180 Monitoring Report for the period ending March, 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING

1. Road from Dharampur-II to Dharampur-III

(i) GPS reading at Project Start Chainage Latitude: N 270 29′ 38.8′′ Longitude: E 960 04′ 48.5′′ Elevation: 181 M (approx) (ii) GPS reading at Project End Chainage: Latitude: N 270 29′ 59.0′′ Longitude: E 960 03′ 22.5′′ Elevation: 179 M (approx)

2. Road from MJ Road Sumkidong

(i) GPS reading at Project Start Chainage: Latitude: N 270 14′ 25.7′′ Longitude: E 950 55′ 4.1′′ Elevation: 485 m (approx) (ii) GPS reading at Project End chainage Latitude: N 270 14′ 40.0′′ Longitude: E 950 55′ 8.1′′ Elevation: 440 m (approx)

Source: Google Maps

NEDFi, Itanagar Project: C/o cluster of link roads under Miao Circle (Length=4.60 Km), SPA (09-10) 181 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Starting Chainage of road from Dharampur – II to Dharampur -III Slab Culvert

Slab Culvert End Chainage of road from Dharampur – II to Dharampur - III

NEDFi, Itanagar Project: C/o cluster of link roads under Miao Circle (Length=4.60 Km), SPA (09-10) 182 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Starting Chainage of road from MJ Road to Sumkidong 1000 mm dia Hume Pipe Culvert

1000 mm dia Hume Pipe Culvert End Chainage of road from MJ Road to Sumkidong

NEDFi, Itanagar Project: C/o cluster of link roads under Miao Circle (Length=4.60 Km), SPA (09-10) 183 Monitoring Report for the period ending March, 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING Project Job/Scheme Number: / Type of Project – Flood Protection Works / Name of Scheme – SPA (09-10) Name of the Project: C/o river protection to protect Nampong 3. Name of the Consultant/s: Mr. Prasanta Kr. Talukdar, Mr. Ankur Borah, Mr. Himato Township and Khamkhai Agri. Field including river diversion at Sema Old Bazar Nampong 4. Name & Designation of the Official accompanying Consultant: Location: Nampong, Changlang Latitude: N 270 17′ 24.3′′ Mr. Deep Chand Singh, J.E, RWD, Jairampur Longitude: E 960 07′ 02.2′′ (LetLong for Gabion Structure) 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 2 Villages Department: Rural Works Department Total combined population to be benefited: 1200 Nos. (RWD) Names of the benefitted villages: Khamkhai and Nampong Township Executing Department: Rural Works Department 6. Details of Utilization Certificate (RWD) Executing Circle/ Division/ Sub - Miao/Changlang/ Manmao Whether UC submitted? If Yes, date of submission: Yes, on 20/07/2010 Division 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: 26/05/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval -- Date of the Field Visit: 7th April’2011 Date of Awarding Work to Executing Department -- Financial Achievement as on 7th April’2011 (Rs. in lakh) 100.00 Date of Commencement of work: 14/02/2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion 30/09/2010 Physical Progress As per Annexure-II Date of Completion 13/06/2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 90.00 10. Number of attached Visuals/Photographs: State Share – Loan (10%): 10.00 11. Any special observation/s: As per Annexure-I

NEDFi, Itanagar Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong, SPA (09-10) 184 Monitoring Report for the period ending March, 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong Job Scheme Number:

Sl. No. Items Amount (Rs. in lakh) 1 Cost of Project 100.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on 7th April’2011 100.00

4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information provided by the Executing Department, financial progress is 100%.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: Concerned officials from the Executing Department were not present on the day of field visit of the Third Party Monitor. Project information regarding the selection of site and other relevant information could not be verified on site, henceforth restrained from any suggestive comments on the project.

As per the information provided by the Executing Department, date of commencement of work (14-02-2010) is much earlier than the date of project sanction (26-05-2010) . As per the issued guidelines of SPA (09-10), the concern department shall process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Department, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh shall formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground except advance payment in isolated cases against unmeasured works executed in the field. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized manpower or out sourcing of technical inputs and other statutory clearances if required for any such project.

NEDFi, Itanagar Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong, SPA (09-10) 185 Monitoring Report for the period ending March, 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work Planned up to Work Completed Work planned Cumulative work No. work as per December 2010 up to during the period carried out till the Technical Sanction December 2010 March’2011 date of visit i.e. on 7th April’2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. RRM Retaining Wall a. Earth Works Cum 600.00 0.64 600.00 0.64 600.00 0.64 -- -- 0.64 600.00 b. CC 1:3:6 Cum 88.00 4.18 88.00 4.18 88.00 4.18 -- -- 4.18 88.00 c. RRM CM 1:6 Cum 1880.00 76.14 1880.00 76.14 1880.00 76.14 -- -- 76.14 1880.00 2. Diversion Works -- -- a. E/Works Cum 19974.30 13.28 19974.30 13.29 19974.30 13.29 -- -- 13.29 19974.30 b. Gabion Structure Cum 5103.41 5.26 5103.41 5.26 5103.41 5.26 -- -- 5.26 5103.41 3. Add Contingency 0.50 0.50 0.50 -- -- 0.50 Total > 100.00 100.00 100.00 100.00

NEDFi, Itanagar Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong, SPA (09-10) 186 Monitoring Report for the period ending March, 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong, SPA (09-10) 187 Monitoring Report for the period ending March, 2011 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong Job Scheme Number: Type / Category of the Project: Flood Protection Works

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit Detailed work items as per the approved scope of the project were limited to- (comments may be made here on such aspects as overall progress vis-à-vis the plan, technical supervision by the Departmental A. RRM retaining wall (i) Earth Works-600.00 cum (ii) CC 1:3;6 -88 cum (iii) RRM CM Engineers, arrangement for machinery, etc.) 1:6

B. Diversion Works: (i) Earth Works-19974.30 (ii) Gabion Structure-5103.41

Project has been completed during the time of field visit of the Third Party Monitoring Team. 2 Comments on other quality control measures such as arrangement Material Quality Control Register not maintained by the Executing Department. for quality testing, maintenance of Material Quality Control Register at the site, etc.

3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 7 99.50 (c) Department 4 Special Observations / Comments, if any, with regard to the Work was reported to be executed as per the approved scope of the work. Project’s background, its physical progress, quality, operational issues, etc. not covered above. In absence of concerned officials from the Executing Department, project information regarding the selection of site and other relevant information could not be verified on the day of field visit, henceforth Third Party Monitor restrained from any suggestive comments on the project.

Tendering process not followed and works were allotted to 7 no. of contractors.

NEDFi, Itanagar Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong, SPA (09-10) 188 Monitoring Report for the period ending March, 2011 Sl. Particulars Observations / Comments No. 5 Likely benefits of the Project upon completion (number & names of Benefits will be accrued interms of protection of paddy fields & soil erosion, and the benefiting villages, estimated size of the benefited population, protection of buildings & other infrastructures from Khamkhai village & Nampong change in economic status or quality of life, etc. township. 6 Difficulties, if any, being experienced in completing the Project No difficulties faced by the Executing Department during the time of implementation of the project. 7 Suggestion/s for Improvement (for speeding up implementation, As per the information provided by the Executing Department, date of addressing the difficulties, if any, maximizing the project benefits, commencement of work is much earlier than the date of project sanction. As per the etc.) issued guidelines of SPA (09-10), the concern department shall process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Department, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh shall formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground except advance payment in isolated cases against unmeasured works executed in the field. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized manpower or out sourcing of technical inputs and other statutory clearances if required for any such project.

Tendering process should be introduced for award of works for bringing more transparency and competitive bidding.

NEDFi, Itanagar Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong, SPA (09-10) 189 Monitoring Report for the period ending March, 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong

Gabion Structure Latitude: N 270 17′ 24.3′′ Longitude: E 960 07′ 02.2′′ Elevation: 279 m (approx)

Source: Google maps

NEDFi, Itanagar Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong, SPA (09-10) 190 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Photo: During Third Party Monitoring Photo: During Third Party Monitoring

7-Apr-2011

Photo: During Third Party Monitoring Photo: During Third Party Monitoring

NEDFi, Itanagar Project: C/o river protection to protect Nampong Township and Khamkhai Agri. Field including river diversion at Old Bazar Nampong, SPA (09-10) 191 Monitoring Report for the period …………………………. SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING Project Job/Scheme Number: /Type of Project – Roads /Name of Scheme – SPA (09-10)

Name of the Project: Improvement of RLR from Jairampur to Khamdu 3. Name of the Consultant/s: Mr. Ankur Borah & Mr. Prasanta Kr. Talukdar including construction of culvert Location: Jairampur, Khamdu Latitude: N 270 20′ 11.5′′ 4. Name & Designation of the Official accompanying Consultant: Changlag Longitude: E 950 58′ 30.51′′ Mr. Deep Chand Singh, J.E, RWD, Jairampur (Latlong for End Chainage ) 1. Project Details > 5. Social Benefits from the project > Name of the District: Changlang No. of villages to be benefited: 2 Villages Department: Rural Works Department (RWD) Total combined population to be benefitted: 1970 Nos. Names of the benefitted villages: New Khamdu and Old Khamdu Executing Department: Rural Works Department (RWD) 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Miao/Changlang/Manmao Whether UC submitted? If Yes, date of submission: Yes, 20/07/2010 2. Project Particulars > If No, likely date of submission: Date of Sanction: 26/05/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: -- Date of the Field Visit: 07-04-2011 Date of Awarding Work to Executing Department: -- Financial Achievement as on 7th April’2011 (Rs. in lakh) 100.00 Date of Commencement of work: 14/02/2010 % of Financial Progress (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Date of Completion: 10/06/2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 90.00 10. Number of attached Visuals/Photographs: 6 nos. State Share – Loan (10%): 10.00 11. Any special observation/s: As per Annexure-I

NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 192 Monitoring Report for the period …………………………. Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 100.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on 7th April’ 2011 100.00

4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information provided by the Executing Department in the approved Government Format, 100% financial achievement was made by the department during the month of Sept’2010.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: This is a completed project and the project was for earth work in formation cutting. As per the information provided by the Executing Department, date of commencement of work (14/02/2010) is much earlier than the date of sanction (26/05/2010). As per the issued guidelines of SPA (09-10), the concern department shall process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Department, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh shall formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground except advance payment in isolated cases against unmeasured works executed in the field. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized skilled manpower or out sourcing of technical inputs and other statutory clearances if required for any such project.

NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 193 Monitoring Report for the period …………………………. Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: Improvement of RLR from Jairampur to Khamdu including costruction of culvert Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work Planned up Work Completed Work planned Cumulative work No. work as per to December 2010 up to December during the period carried out till the Technical Sanction 2010 March’2011 date of visit i.e. on 7th April’2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) A I. Earth Work i) Soil Cum 63268.28 40.49 63268.28 40.49 63268.28 40.49 -- 63268.28 40.49 ii) Ordinary Rock Cum 21089.43 29.74 21089.43 29.74 21089.43 29.74 -- -- 21089.43 29.74 II. Earthen Drain i) Ordinary Soil Cum 1155.14 0.57 1155.14 0.57 1155.14 0.57 -- -- 1155.14 0.57 B ii) Ordinary Rock Cum 495.06 0.35 495.06 0.35 495.06 0.35 -- -- 495.06 0.35 C C/O of Hume Pipe No. 7 8.50 7 8.50 7 8.50 -- -- 7 8.50 Culvert (900 mm dia) D Laying of GSB (ch. Cum 1050 6.83 1050 6.83 1050 6.83 -- -- 1050 6.83 0.00 km to 3.00 km) E C/0 Retaining/ Rmtr 154.2 13.02 154.2 13.02 154.2 13.02 -- -- 154.2 13.02 Breast Wall F Add contingency 0.50 0.50 0.50 0.50 Total > 100.00 100.00 100.00 100.00

NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 194 Monitoring Report for the period …………………………. Annexure – II (B) CONVERGENCE WITH OTHER SCHEMES PHYSICAL - FINANCIAL – CUMULATIVE

Details of funding from other schemes for the same project@

Name of Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert

(Rs. in lakh) Sr. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 195 Monitoring Report for the period …………………………. Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert Job Scheme Number: Type/ Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the This is a completed project. The road improvement works proposed under this visit (comments may be made here on such aspects as overall project was limited to i) earth works- ordinary soil & ordinary rock cutting ii) progress vis-à-vis the plan, technical supervision by the earthen drain- ordinary soil & ordinary rock cutting iii) construction of Hume Pipe Departmental Engineers, arrangement for machinery, etc.) culverts (900m dia)- 7 nos. iv) laying of GSB (ch. 0.00 km 3.00 km) and C/O Retaining/Breast wall-(length: 154.2 m & height: 3m at chainage 1295-1310, 1695-1710, 2084-2096, 2686-2696, 2986-2996, 3390-3410, 3690-3700, 3985- 3996, 4980-4988, 5180-5188, 5395-5400, 5500-5515 and 5995-6010 m ). GSB work from chainage 3000 to 7000 was taken up under one of the sub projects of SPA (09-10) viz. Construction & improvement of RLR under Manmao Sub-Division. As informed by the Executing Department, work was started (14/02/2010) before the date of project sanction (26/05/2010). Work has been reported to be completed in the month of June’2010. Work quality found satisfactory. Slope protection works done as per the standard engineering practice.

2 Comments on other quality control measures such as Site order book not maintained. As per the information provided by the executing arrangement for quality testing, maintenance of Material department, periodicity of site visit by AE/EE/SE is fortnightly/ quarterly/half Quality Control Register at the site, etc. yearly. No Material Quality Control Register maintained by the Executing Department.

3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 6 99.50 (c) Department NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 196 Monitoring Report for the period …………………………. Sl. Particulars Observations / Comments No. 4 Special Observations / Comments, if any, with regard to the Though work has been executed as per the standard engineering practices, but Project’s background, its physical progress, quality, operational various types of slope failure such as landslide, debris flow and embankment issues, etc. not covered above. failure occurs frequently during heavy monsoon rain in hilly terrain with steep slope and fragile rocks. Corrective action to return the slopes to a usable and stable condition, to restore the facility to normal operating conditions, and to minimize hazards to the road users should be part of the post project management strategy for increasing the efficiency of the investment made in this project.

Cross drainage structures (HP culverts) were found poorly managed. Cleaning of channel of culverts after construction and during pre monsoon season should be ensured to improve the hydraulic efficiency of the culvert and to provide erosion protection.

Executing Agency has engaged 6 nos. of contractor on work order basis to work cost amounting Rs. 99.50 Lakh. 5 Likely benefits of the Project upon completion (number & The project is likely to benefit 2 nos. of villages (New Khamdu and Old Khamdu) names of the benefiting villages, estimated size of the benefited covering a population of 1970 nos. By constructing this road, enrollment of population, change in economic status or quality of life, etc. student numbers, education qualities, literacy rate and accessibility to the health care facilities would be improved significantly. Further, perishable agricultural and horticultural goods could be able to transport to mainstream markets, which will further improve the standard of living of the population from the project area.

6 Difficulties, if any, being experienced in completing the Project No such difficulties faced by the Executing Department.

7 Suggestion/s for Improvement (for speeding up A special road maintenance plan should be formulated by the executing implementation, addressing the difficulties, if any, maximizing department district wise/state wise and a special fund should be earmarked for the project benefits, etc.) maintenance work addressing factors like-routine maintenance, rehabilitation, renewal and emergency maintenance. For operational convenience many roads could be clubbed together (for example a block, number of blocks or even a whole district) to form a routine maintenance package. Routine maintenance is labour- intensive requiring only minor transport & equipment and basic materials. Since the work volume is comparatively small, this will creates the opportunity to develop a lower level contractor for the road industry. NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 197 Monitoring Report for the period …………………………. Sl. Particulars Observations / Comments No.

Tendering process not followed and work was allotted to 6 contractors on work order basis. Tendering process should be introduced for award of works for bringing more transparency and competitive bidding.

As per the information provided by the Executing Department, date of commencement of work (14/02/2010) is much earlier than the date of sanction (26/05/2010). As per the issued guidelines of SPA (09-10), the concern department shall process their proposal for obtaining the administrative approval, finance concurrence and expenditure sanction of the project from the competent authority on receipt of the fund from the Ministry of Finance, Govt. of India. But, as informed by the Executing Department, work for this project was started prior to the obtaining of administrative approval in an anticipation of prolong rainy season in the project area. For avoiding this kind of noncompliance of directives for SPA (09-10) funding, Government of Arunachal Pradesh shall formulate a mechanism so that no works can be started before getting administrative approval and no expenditure can be made without proportionate physical progress on ground except advance payment in isolated cases against unmeasured works executed in the field. In some exceptional cases due consideration should be made regarding the approved duration of the project based on the factors contributing mostly towards timely completion of the project. Some of these factors are- size of the project, difficult terrain, rainfall distribution & available working season, availability of specialized skilled manpower or out sourcing of technical inputs and other statutory clearances if required for any such project.

NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 198 Monitoring Report for the period …………………………. Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

Starting Point of Jairampur to Khamdu road (0 Chainage) Latitude: N 270 20′ 37.9′′ Longitude: E 960 00′ 40.0′′ Elevation: 195 m (approx)

End Point (7000 Chainage)

Latitude: N 260 58′ 15.7′′ Longitude: E 950 41′ 49.1′′ Elevation: 991 m (approx)

Source: Google maps

NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 199 Monitoring Report for the period …………………………. PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Third Party Monitoring Third Party Monitoring

Third Party Monitoring Third Party Monitoring

NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 200 Monitoring Report for the period …………………………. PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Third Party Monitoring Third Party Monitoring

NEDFi, Itanagar Project: Improvement of RLR from Jairampur to Khamdu including construction of culvert, SPA (09-10) 201 Monitoring Report for the period ending December, 2010 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2010 Project Job/Scheme Number: BWRD/08/2009-10/Type of Project: Minor Irrigation Project/Name of the Scheme: SPA (09-10) Name of the Project: Renovation & Restoration of minor irrigation projects 3. Name of the Consultant/s: Mr. Himato Sema under Miao, Kharsang and Namphai area Location: Different locations under Miao, 4. Name & Designation of the department Official accompanying the Consultant: Kharsang and Namphai area of Changlang Er. A. K. Yadav, Assistant Engineer District (i) BALINONG MIP Latitude: 270 26.881′ N Longitude: 950 59′.033′ E (ii) NAMPHAINONG MIP Latitude: 270 27.236′ N 5. Social Benefits from the project > Longitude: 960 05′.181′ E (iii) NEW PLONE MIP Latitude: 270 26.197′ N Longitude: 960 05′.191′ E (iv) SONKING MIP PH I Latitude: 270 24.938′ N Longitude: 960 09′.484′ E 1. Project Details > No. of villages to be benefited: 18 villages Name of the District: Changlang Total combined population to be benefited: 2,500 Nos Department: Water Resources Department (WRD) Names of the benefiting villages: Kaikhepathar, Chingsa, Samkhidong, Balinong, Kuttom, Nongthom, New Yanman, Jorong, Nampahinong, Jotin Kaikhe, Old Plone, New Plone, Sonking, Khachang, Maihiningpong, Old Champu, Nayang & New Khamlang. Executing Department: WRD 6. Details of Utilization Certificate Executing Circle/Division/Sub - Division: Namsai /Bordumsa /Kharsang Whether UC submitted?If Yes, date of submission: Not yet submitted. 2. Project Particulars > If No, likely date of submission: To be submitted on 15.04.2011 Date of Sanction: 21 – 07 - 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 14 – 07 - 2010 Date of Field Visit: April 9, 2011 Date of Awarding Work to the Executing Department: 05 – 08 - 2010 Financial Achievement as on March, 2011 (Rs. in lakh) 400.00 Date of Commencement of Work: 15 – 09 - 2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30-09-2010 Physical Progress As per Annexure-II Likely Date of Completion: 21 – 03 - 2011 Field Observations As per Annexure-III Cost of the Project (` in lakh): 400.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (` in lakh): SPA (09-10) 9. Current Project Status:Complete Central Share (90%): 360.00 10. Number of attached Visuals/Photographs: 10 nos. State Share – Loan (10%): 40.00 11. Any special observation: As per Annexure – I, Point 2 NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 202 Monitoring Report for the period ending December, 2010 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area Project Job / Scheme Number: BWRD/08/2009-10 Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 400.00 2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 360.00 (b) State Govt. (10%) (b) 40.00 3 Financial Achievement as on March 2011 400.00 4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per information furnished by the Executing Department, an amount of Rs. 396.02 lakh has been utilized till the date of visit by Third Party Monitor i.e. on 9/04/2011. Work is reported with 100.00% financial achievement.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: Tendering process has not been followed and works were awarded to 102 Nos. of contractors on work order basis for executing work cost of Rs. 396.00 lakh. Tendering process for award of work should be introduced for better supervision by the executing department and ensuring better quality work.

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 203 Monitoring Report for the period ending December, 2010 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area Project Job / Scheme Number: BWRD/08/2009-10 (Rupees in lakh) Sl. Sub head/ items of work Unit Details of Sanction Work Planned up to Work Completed up to Work planned during Cumulative work No. as per Technical Sanction December 2010 December 2010 the period carried out till the March’2011 date of visit 9/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount A Renovation & 1 43.44 1 21.84 1 21.84 1 21.60 1 43.44 Restoration of MIP at Balinong B Renovation & 1 30.74 1 21.84 1 21.84 1 30.74 Restoration of MIP at Kaikhepathar (Ph II) C Renovation & 1 26.70 1 13.00 1 13.00 1 12.00 1 26.70 Restoration of MIP at Nongtham (Ph II) D Renovation & 1 29.09 1 29.09 1 29.09 1 29.09 Restoration of MIP at New Yanman E Renovation & 1 36.80 1 85.77.00 1 85.77.00 1 120 1 36.80 Restoration of MIP at Jobs Namphainong F Renovation & 1 29.80 1 29.80 1 29.80 1 29.80 Restoration of MIP at Old Plone G Renovation & 1 26.09 1 9.67 1 9.67 1 16.42 1 26.09 Restoration of MIP at Jotin Kaikhe H Diversion Structure at 1 20.06 1 20.06 1 20.06 1 20.06 New Plone I Renovation & 1 27.96 1 27.96 1 27.96 1 27.96 Restoration of MIP at Maithingpong J Renovation & 1 31.06 1 31.06 1 31.06 1 31.06

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 204 Monitoring Report for the period ending December, 2010 Sl. Sub head/ items of work Unit Details of Sanction Work Planned up to Work Completed up to Work planned during Cumulative work No. as per Technical Sanction December 2010 December 2010 the period carried out till the March’2011 date of visit 9/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount Restoration of MIP at Khachang K Renovation & 1 35.16 1 35.16 1 35.16 1 35.16 Restoration of MIP at Upper Sonking

L Renovation & Jobs 1 23.70 1 23.70 1 23.70 1 23.70 Restoration of MIP at Lower Sonking M Renovation & 1 31.46 1 31.46 1 31.46 1 31.46 Restoration of MIP at New Khamlang Sub-Total 392.06 325.39 325.39 392.06 Add contingency 7.94 7.94 Total > 400.00 400.00

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 205 Monitoring Report for the period ending December, 2010 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project / components of project under SPA

Name of Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount

NIL

Total >

@ Based on information provided by the Executing Department

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 206 Monitoring Report for the period ending December, 2010 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area Project Job/Scheme Number: BWRD/08/2009-10 Type / Category of the Project: Minor Irrigation Works

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of site visit (comments Work has been completed as reported by the executing department. Site visits may be made here on such aspects as overall progress vis-à-vis the plan, technical were made to 4 sample project sites. The projects have been physically supervision by the Departmental Engineers, arrangement for machinery, etc.). completed and executed as per specifications from visual observations. Works executed were found to be satisfactory. 2 Comments on other quality control measures such as arrangement for quality Material Quality Control Register is not maintained at the site. Quality testing testing, maintenance of Material Quality Control Register at the site, etc. was not done. The department has procured basic materials like cement which had BIS Certification. 3 Status of Execution of Project Execution of Work No. of Contractors Amount (Rs. Lakh) (a) Tender (b) Work Order 102 396.00 (c) Department 4 Special Observations / Comments, if any, with regard to the Project’s background, There are 13 nos of MIPs under the project. In most of the cases, there is no road its physical progress, quality, operational issues, etc. not covered above. connection to the project sites. Since, these are assets which needs regular visits for maintenance purpose even after commissioning, it is suggested that funds may be provided in future so that atleast dirt tracks can be constructed leading to the project sites. Since the projects are located in plain topography, such dirt tracks can be constructed at low cost. 5 Likely benefits of the Project upon completion (number & names of the benefiting The project will benefit 18 villages, viz, Kaikhepathar, Chingsa, Samkhidong, villages, estimated size of the benefited population, change in economic status or Balinong, Kuttom, Nongthom, New Yanman, Jorong, Namphainong, Jotin Kaikhe, quality of life, etc). Old Plone, New Plone, Sonking, Khachang, Maihiningpong, Old Champu, Nayang and New Khamlang, having combined benefited population of about 2,500.

The project will provide irrigation facility to farmers in these areas and encourage them to take up commercial cultivation of crops. 6 Difficulties, if any, being experienced in completing the Project. Effective working days are reduced due to prolonged monsoon. Also, the remoteness and physical isolation of the project sites creates logistical problems. 7 Suggestion/s for Improvement (for speeding up implementation, addressing the There should be provision in the project cost for construction of dirt track/ road difficulties, if any, maximizing the project benefits, etc.). to the project site, as these are necessary items for carriage of materials and physical visits.

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 207 Monitoring Report for the period ending December, 2010 Annexure - IV GPS READINGS/ LATLONG – GPS SITE MAPS

BALINONG MIP Latitude: 270 26.881′ N Longitude: 950 59.033′ E Elevation: 179 m

NAMPHAINONG MIP Latitude: 270 27.236′ N Longitude: 960 05.181′ E Elevation: 194 m

NEW PLONE MIP Latitude: 270 26.197′ N Longitude: 960 05.191′ E Elevation: 179 m

SONKING MIP PH I Latitude: 270 24.938′ N Longitude: 960 09.484′ E Elevation: 238 m

Source: Google Maps

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 208 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Hume Pipe Conveyance System at Balinong MIP Earthen Channel constructed at Balinong MIP

Earthen Dam with Concrete Spillway constructed at Balinong MIP CC Channel constructed at Namphainong MIP

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 209 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Damaged Headwork at Namphainong MIP New Headwork constructed at Namphainong MIP

Diversion Structure constructed at New Plone MIP Earthen Channel constructed at New Plone MIP

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 210 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (3)

Reconstruction of D/s Floor at Sonking MIP Ph-I Reconstructed D/s Floor at Sonking MIP Ph-I

NEDFi, Itanagar Project: Renovation & Restoration of minor irrigation projects under Miao, Kharsang and Namphai area, SPA (09-10) 211