SOLAPUR "Aaykar Bhavan", Opp

OFFICE OF THE ASSISTANT COMMISSIONER OF INCOME TAX, (ADMN.), SOLAPUR "Aaykar Bhavan", Opp. Hotel Kinara, Hotgi Road, Solapur- 3 Tel No. 0217-2741765 Fax No. 0217-2741765 No. SOLjAsstt. CIT, (Admn.J/lnfra/23A/Hiring of Vehicle/2018-19/ Date: 12.09.2018

NOTICE INVITING RE-TENDER

1. The Income Ta x Office, Solapur intends to invite sealed tenders from reputed vendors for hiring of 2 (Two) vehicles, these vehicles will be stationed at Solapur. The preferred vehicles to be hired by the Income Tax Department one are 6+ 1 i.e. Tavera-Chevrolet, Innova-Toyota, Ertica-Maruti, Mobolo-Honda and another are 3+ 1 i.e. Eteaus-Toyota, Swift Desire Maruti, Nissan Sunny, Duster-Renault, Honda City and Maruti Suzuki Ciaz (permit vehicle). The period of contract shall be one year from the date of signing of the final agreement which is likely to be extended up to one year at the administrative convenience of Principal Commissioner of Income Tax-6, Pune. Different models of vehicle from different vendors may be hired based on the financial bid received for each model.

2. Sealed Tenders, duly superscribed "Tenders for hiring of vehicles by office of the Addl. Commissioner of Income Tax, Range-1&2, Solapur" and addressed to "The Asstt. Commissioner of Income Tax, (Admn.), Solapur are invited so as to reach the Tender Box kept in Room NO. 207, Second Floor, "Aaykar Bhavn", Opp. Hotel Kinara, Hotgi Road, Solapur-413003 not later than 17.00 hours on 24.09.2018. Tenders received after stipulated date/time shall not be entertained. Th e tenders will be opened on 27.09.2018 at 16.00 hours in the presence of the Bidders of their representative who may like to be present.

3. Detailed information/terms and conditions for the purpose either be download from www.incometaxindia.gov.in or Tender Documents can also be obtained from the Administrative Officer, Income Tax Office, Room No. 207, "Aaykar Bh avan", Opp. Hotel Kinara, Hotgi Road, Solapur-413003 during the regular office hours i.e. 11 .00 A.M. to 5.00 P.M. on payment of non-refundable tender fee of Rs. 1,000/- by Cash or DD/Pay Order drawn in favour of ZAO, CBDT, Pune. In case the tender document is downloaded from the Department's website, a non-refundable tender fee of Rs. 1,000/- has to be paid by way of DD/Pay Order drawn in favour of ZAO, CBDT, Pune payable at Pune at the time of submission of the duly filled tender application .

(Manis at) Asstt. Commissio r of Income Tax, (Ad . ), Solapur OFFICE OF THE ADDL. COMMISSIONER OF INCOME TAX, RANGE- l&2, "Aaykar Bhavan", opp. Kinara Hotel, Hotgi Road, Solapur-413003 Phon :- 0217 2741767 Fax No. 0217 - 2741764

TENDER DOCUMENT

Sub: Hiring of vehicles by % the Addl. Commissioner of Income Tax Range- 1&2, Solapur, regarding ....

The Addl. Commissioner of Income Tax Range-1&2 Sola pur, on behalf of the President of India, invites quotations in sealed covers from reputed vendors latest by 24.09.2018 for hiring 2(Two) vehicles, this vehicles will be stationed at sola pur. Vehicles should be of different models (only Diesel/Petrol run) for the use of the Addl. Commissioner of Income Tax Range-1&2, Sola pur. The preferred vehicles to be hired by the income Tax Department one are 6+ 1 i.e. Tavera-Chevrolet, Innova Toyota, Ertica-Maruti, Mobolo-Honda and another are 3+1 i.e. Eteaus-Toyota, Swift Desire Maruti, Nissan Sunny, Duster-Renault, Honda City and Maruti Suzuki Ciaz (permit vehicle) . The period of contract shall be one year from the date of signing of the final agreement. Different models of vehicle from different vendors may be hired based on the financial bid received for each model.

The bid sha ll consist of two parts - Technical Bid and Financial Bid . Both bids are to be placed in two separate sealed envelopes (clearly super-scribing "Technical Bid " and "Financial Bid") which in turn are to be placed in one sealed cover. Bids of all parties whose Financial Bi d is not in a separate sealed cover or the rates quoted by them find mention in their Technical Bid shall be rejected forthwith.

All the information sought under the head 'conditions' and "other Information to be supplied" is to be given in Technical Bid while price quoted for the same will have to be mentioned only in the Financial Bid . The Financial bids of only those parties will be opened whose Tech nical Bids are found to be eligible while the disqualified bidders Financial Bid shall not be opened.

The Technical bid shall be opened at 4:00 PM on 27.09.2018 at % the Addl. Commissioner of Income Tax Range-1&2, "Aayakar Bhavan", Hotgi Road, Sola pur in the presence of one representative of each of the bidder who wishes to be present.

1 A. Eligibility Criteria for Bidder (supporting evidences should be submitted along with Technical Bid ):-

i. The Applicant Vendor should have experience of operating sufficient number of vehicles at the time of making application for the contract and should produce evidences to that effect.

ii. The Applicant's Annual Turnover should not be less than RS.10 lakhs from the business of hiring of mid-size vehicles in Assessment Years 2016-17 and 2017-18. In support of this, applicant vendor should submit their copies of Returns of Income filed with the Income Tax Department along with Balance Sheet and Profit & Loss Account for F.Ys. 2015-16 to 2016-17.

iii. Applicant Vendor should have a reputed client base & should not have been black listed by any Govt. Department in last five years. The client list along with proof of work order received should be submitted in support of the same.

iv. The above conditions will not apply to Government or Semi Government Enterprises.

B. TECHNICAL BID :-

Eligible transport vendors, tour/ taxi operators are requested to provide the following information in the Performa enclosed with this tender document:-

1. Name & address of the bidder.

2. Nature of business.

3. I ncome Tax assessment particulars, Ward/Circle & PAN.

4. Number of vehicles presently owned by the vendor along with proof of ownership of each vehicle.

5. Turnover in the past two years along with documentary evidence.

6. Copies of L T. Returns for the last th ree Assessment Years 2015-16,2016-17 and 2017-18 along with balance sheet, P&L A/ c and Auditor's Report, if any.

2 7. Details of hiring of vehicles done in the past:-

Name & address of the parties to whom vehicles were given on hire during last 3 Financial Years (F.Y.2015-16 to 2017-18).

Period for which the vehicles were hired out;

Number of vehicles given on hire.

C. FINANCIAL BID:-

(a) The rate for hiring of vehicles should be quoted for 2500 Kms per month and 260 Hrs. for vehicles of the make of not before 31.12.2015. The time & distance will be calculated from the time & place of reporting to the time & place of release.

(b) The balance of unutilized kilometres run during the month are to be carried forward till end of contract period and any cumulative shortage will lapse at the end of contract year and any cumulative excess will be paid at the end of contract year, as per kilometre basis and it shall be adjusted against the extra mileage covered during contract period.

Explanation: For the purpose of clause (b) - unused Kms would mean the difference between agreed Kms and actual Kms run by a vehicle of the operator in a particular month.

(d) Rates for extra km/ hour must be separately specified.

(e) Rates for 80km/ 10 hours per day may be separately specified for additional cars required on temporary basis.

(f) The rates quoted should be exclusive of Service Tax/ GST as well as any other Govt. Levies etc. as applicable.

Quotation should be submitted in sealed covers super-scribed as QUOTATION FOR HIRING OF VEHICLES & should reach the office of the Addl. Commissioner of Income Tax Range-1&2, "Aayakar Bhavan", Hotgi Road, Sola pur on before 24.09.2018 by 5.00 PM. The quotation will be opened on 27.09.2018 at 04.00 PM in the presence of the parties or their representative, who wish to be present.

3 GENERAL TERMS & CONDITIONS

1. The Add!. Commissioner of Income Tax Range-1&2 Sola pur, reserves the right to postpone and l or extend the date of receipt/opening rates/ quotations or to withdraw the same, without assigning any reason thereof.

2. Rates/ Quotations duly filled in, will be received up to the date and time mentioned in the letter/ advertisement given in the newspaper or website. Considering the area of operation and logistical requirements, the vendor should preferably be from Solapur District for vehicle stationed at Solapur which would be convenient for both the Department and the Vendor.

3. The tender will not contact in any way any person/authority for availing the contract. If found so, the tender of the agency doing so will be rejected.

4. The tender must be submitted along with Demand Draft drawn in favour of 'The ZAO, CBDT, Pune' of Rs. 10,000/ - (non-interest bearing) as Earnest Money Deposit (EMD). Bid submitted without EMD will summarily be rejected. The EMD of the successful bidder will be refunded after furnishing of the Security Deposit and the EMD of the other bidders will be refunded at the earliest after completing bidding process.

5. The successful bidder shall deposit RS .5000/ - per vehicle as Security Deposit (non-interest bearing) in the form of a crossed demand draft in favour of Zonal Accounts Officer (CBDT), Pune, which is subject to forfeiture in case of termination of the contract due to failure to abide by terms and conditions of the contract by the vendor.

6. All the rates must be written both in figures and words. Corrections, if any, is to be made by crossing out, initialling, dating and rewriting shall be authenticated.

7. The vehicles should be in excellent condition . The colour of the cars will preferably be white. They should have been manufactured on or after 31.12.2015 and should not have run for more than 45,000 Kms. All the vehicles must have valid taxi permit to run in the territory of Maharashtra. However, the decision of Add!. Commissioner of Income Tax Range-1&2 Sola pur will be final in this regard.

4 8. The vehicles should be for the exclusive use of the Income Tax Department for all seven (7) days and 24 hours of a week. The department shall not allow use of the hired vehicles, by the vendor, for any other purpose.

9. The vehicles will be at the disposal of the Addl. Commissioner of Income Tax Range-1&2 sola pur vehicle will be stationed at Solapur. Further the timing and duration of deployment of vehicle will be as per the requirement of the controlling officer.

10. All expenses relating to salary and allowances of the driver, over time payment, maintenance of vehicles, insurance, petrol/diesel, oil or and other expenditure related to the vehicle and the driver will be borne by the vendor. Salary/ wages to the Drivers appointed should be paid by the vendor on or before 10th of every month. No excess compensation on account of increase/ fluctuation in prices of petrol/diesel would be given for the period of agreement.

11. The vendor will have to follow all the statutory rules and regulations in respect of its employees i.e. Labour Law, ESI, Provident Fund, etc.

12. All legal obligations in respect of the vehicle i.e. Road Tax, RTO registration and permissions etc. and in respect of the driver i.e. minimum wages as per Govt. Regulation, social security etc. will be the responsibility of the vendor.

13. The vehicle will be kept net and clean and in perfect running condition. The seat covers & curtains shall also be provided by the vendor.

14. In the event of breakdown of vehicle or absence of driver, the vendor shall provide a substitute vehicle/driver immediately. In case vehicle does not report on time/does not report at all, the Department would have a right to hire a vehicle from the market & the additional cost incurred by the Department will be borne/ reimbursed by the vendor or deducted from his monthly bill.

15. All the drivers should have valid driving licenses with minimum experience of two (2) years. The vehicles should be registered with the concerned authorities of central/State Govt. A certificate to this effect should be provided. All the drivers of the vehicle must follow traffic rules and other regulations prescribed by the government from time to time.

5 16. All the Drivers must observe all the etiquette and protocol while performing the duty. They must be neatly dressed in the prescribed uniform and he should wear proper uniform & he must carry a mobile phone in working condition 24x7, for which no separate payment shall be made by the Department.

17. Vendor and the drivers shall be bound to carry out the instructions of the Department as well as the officers to whom the vehicles are assigned.

18 In case of any accident, all the claims/ damages arising out of it shall be met by the vendor. The vendor will be responsible for any loss/ damage to property because of negligence of driver or poor maintenance of vehicle or due to an accident. The department will not be responsible for any such loss.

19. A daily record indicating time and mileage for each vehicle shall be maintained in a log book and show to the officer every day and initial obtained. The kilometres entry in the Log Book maintained for every vehicle should start from the place of pick-up and drop of the officer.

20. TDS will be deducted from the payment due to the vendor as per the Income-tax Act.

21. If any of the terms and conditions is Violated, the contract for a vehicle can be terminated at any time after giving, Two Day's notice without assigning any reason by the department.

22. The rate should be specified (exclusive of Service Tax/ GST & other Govt. Levies as applicable) for 2500 Kms (reckoned from place of reporting to place of release ) on monthly basis (reckoned from time of reporting to the time of release) for each vehicle. The charges for each vehicle for additional distance after 2500 Kms per month should also be specified in the rate. In case any vehicle is required on Saturday and Sunday kilometre, mileage/ hours for those days will be included in the monthly limit of 2500 Kms.

23. The vendors should ensure payment of wages, as per minimum wages Act, to the drivers deployed by them. Department may call for the wages or salary register/ vouchers for verification, as and when required in order to ensure payment of correct wages as per law.

6 24. While computing the amount payable as per clause (22) above, on account of extra Kms, over and above the agreed 2500 Kms per month per vehicle for the number of vehicles provided, the total or unused Kms of other vehicles of the vendor for that month shall be reduced. In case, the utilization of Kms per month is less than 2500 Kms, the un-utilized number of Kms shall be added to the next month for the concerned officer's opening balance and so on for the succeeding month. The unused mileage (Kms) will be carry forward till the end of contract period.

Explanation: For the purpose of clause (24), unused kms would mean the difference between cumulative agreed Kms and the cumulative actual Kms, run by one or more vehicles of the vendor, if the cumulative actual Kms run by them is less than the cumulative agreed Kms.

25. The vendor should have been registered with the authority concerned of State or Central Government. He is also required to fulfil the conditions prescribed in Section 66 of Motor Vehicle Act, 1988 for hiring vehicles.

26. If the total kilometres run during a month is more/less than the scheduled, if any, would be carried forward and cumulative shortage will lapse at the end of contract year and any cumulative excess will be paid at the end or contract year, as per kilometre.

27. No other person except the vendor's authorized representative/driver shall be allowed to enter the office premises.

28. Within the office premises, the vendor's personnel/driver shall not do any private work other than assigned duties.

29. The vendor shall ensure that peace and order is maintained in the office premises by his employees.

30. The vendor or his representative would ensure that all his personnel/driver would behave courteously and decently with the officers/officials of the Income Tax Department and also ensure good manners.

31. The vendor shall submit copies of the Registration Certificate and comprehensive insurance policies of the vehicles being offered for hire and particulars with photograph of the drivers dedicated to each vehicle in technical bid envelope.

7 32. The successful bidder shall be required to produce the vehicle in the office for the physical verification/ inspection.

33. The vehicle should carry a designation plate as designed by the Department for which no separate payment shall be made. The designation plate should be covered when a particular officer is not occupying the vehicle.

34. In case of any dispute, the jurisdiction of Sola pur Court, Maharashtra shall apply.

35. The Addl. Commissioner of Income Tax Range-l&2 Solapur reserves the right to accept or reject any application without assigning any reason whatsoever.

36. The liability of the Department is limited to the contract value only

37. Any matter during the period of this agreement, which has not been specifically covered by these terms and conditions, shall be decided upon by the Addl. Commissioner of Income Tax Range-l&2 Sola pur, whose decision shall be conclusive.

38. If the services of the vendor are found satisfactory, the service of contract can be extended for the next one year.

39. Addl. Commissioner of Income Tax Range-l&2 Solapur reserves the right to change or exchange or alter the designated station of the vehicles.

40. TERMS OF PAYMENT: -

(a) The monthly consolidated bill in triplicate for the number of vehicles hired will be submitted to the office of the Addl. Commissioner of Income Tax Range-l&2, " Aayakar Bhavan", Hotgi Road, Solapur, within five days of the end of the month along with log book, which shall be got duly verified and signed by the officer in-charge. Payments will be released by the office of the Addl. Commissioner of Income Tax Range-l&2 Solapur, after making necessary verification.

(b) Income Tax Department, Sola pur, shall release due amount after making recoveries from the penalties imposed during the month, if any, through crossed account payee cheque or through electronic mode, in favour of vendor, subject to deduction of tax at source.

8 41. PENAL TY:-

A penalty of Rs. 1,000 (Rs. One Thousand Only) per day per vehicle may be levied if the vehicle fails to meet the terms and conditions prescribed hereinabove on any day. However, in case of frequent violations of the terms and conditions and performance/conditions of vehicle/ service, the agreement is liable to be cancelled forthwith.

42. Any violation of above mentioned terms/conditions may lead to termination of the contract without any notice.

(B.Y. Chavan) Addl. Commissioner of Income tax, Range-1&2, Sola pur. Sola pur Date: 12.09.2018

Copy Submitted: 1) The Pro Commissioner of Income Tax-6, Pune. 2) The Asstt. Commissioner of Income Tax (Admin), Solapur. 3) Notice Board in the % Add!. Commissioner of Income Tax, Range- 1&2, Solapur.

9 TECHNICAL BID:

(Information is requ ired to be submitted in the fo llowin g format with adequate Supporting proof thereof)

Sr.No. Particulars 1 Name, add ress & telephone No. of the Ve ndor 2 Income Tax Assessment particulars i.e. ward/circle and PAN (Permanent Account Number) 3 Number of vehicles presently operated along with proof of ownership 4 Turnover in the past two years along with documentary evidence (F.y.2016-17 to 2017-18) 5 Copies of I.T. Returns for the last three assessment years, i.e. AYs 2015-16,2016-17 and 2017-18 6 Service Tax/GST Number (Attach last two years Service Tax Returns' copies) 7 Provident Fund Number allotted by the Regional Provident Fund Office (Attach copies of last three years PF Deposit). 8 ESI Registration No. (Attach copies of last three years PF Deposit). 9 Details of hiring of vehicles done in the l1ast: (a) Name and address of the parties to whom vehicles (b) Period for which the vehicles were hired out (c) Number of vehicles given on hire. 10 Whether the vendor has been black listed by any Govt. Office/department in last 5 years, if yes, details thereof 11 Number of vehicles the vendor is presently bidding : Model of the vehicle No. of vehicles being offered for hire (a) (b) (c)

12 Details of year of make and mileage done by the vehicle bided for at 11 above:

Sr. No. Model of Vehicle Year of Make Mileage (in Kms .)

10 FINANCIAL BID

(Separate Form is to be submitted for different models)

Name, Address & Telephone no. Of the bidder i.e . the Applicant Vendor

Rate Chart per Vehicle (Exclusive of Service Tax, other taxes & duties)

TYPE OF VEHICLE (Specify the type of vehicle)

Sr.No. Description Rate (Rs.) for l. For 2500 Kms 2. For every extra Kilometre (as per above) 3. No. of vehicles offered Rate Chart for additional vehicles on temporary basis (inclusive of Service Tax) Sr.No. Description Rate (Rs.) for 1. For every extra Kilometre 2. For every extra hour beyond 10 hours 3. Type of Vehicle offered

Name & signature of the Authorized signatory

(Note 1: The maximum rate limit for hiring of a vehicle is Rs. 40, 000/- per month exclusive of Service Tax and any other Govt. Levies etc. as applicable) (Note 2: For each Model of vehicle, a separate financial bid in the above format is to be subm itted)