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20 February 2018, Commencing at 10.30 Am NORTHLAND REGIONAL COUNCIL Agenda For meeting to be held in the Council Chamber, 36 Water Street, Whangārei, on Tuesday 20 February 2018, commencing at 10.30 am Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions. OPEN MEETING Item Page 1.0 APOLOGIES - Councillor Justin Blaikie 2.0 DECLARATIONS OF CONFLICTS OF INTEREST - 3.0 PRESENTATION 3.1 FDE Compliance 1 4.0 HEALTH AND SAFETY REPORT 2 5.0 COUNCIL MINUTES/ACTION SHEET/COUNCIL WORKING PARTY AND WORKING GROUP UPDATES 5.1 Confirmation of Minutes of the Council Meeting – 4 12 December 2017 5.2 Receipt of Action Sheet 15 5.3 Council Working Party Updates and Chairpersons’ Briefings 17 • Audit Working Party • Risk and Health & Safety Working Party 5.4 Council Working Group Updates 18 • Waitangi Catchment Group • Taumarere Flood Management Working Group 6.0 FINANCIAL REPORTS 6.1 Financial Report to 31 December 2017 20 7.0 DECISION MAKING MATTERS 7.1 Funding for Improving Awanui Flood Scheme Emergency 23 Preparedness 7.2 Principles for Establishing Collaborative Community 27 Engagement Groups 7.3 Investment and Growth Reserve – Changes to the Criteria 30 and Procedures for the Allocation of Funding 7.4 Audit and Finance Working Party 45 7.5 Investment Recommendations from the Investment 49 Subcommittee 8.0 OPERATIONAL REPORTS 8.1 Chairman’s Report to Council 51 8.2 Chief Executive Officer’s Report to Council 54 8.2.1 Highlights 54 8.2.2 CEO’s Office 54 8.2.3 Corporate Excellence 55 8.2.4 Regulatory Services 55 8.2.5 Environmental Services 61 8.2.6 Governance and Engagement 68 8.2.7 Customer Service – Community Resilience 71 9.0 RECEIPT OF COMMITTEE MINUTES 80 • Civil Defence Emergency Management – 5 December 2017 • Property Subcommittee – 5 December 2017 • Regional Transport Committee – 6 December 2017 • Investment Subcommittee – 31 January 2018 10.0 BUSINESS WITH THE PUBLIC EXCLUDED 81 10.1 Confirmation of Confidential Minutes – Council Meeting 83 12 December 2017 10.2 Receipt of Confidential Committee Minutes 89 • Property Subcommittee – 5 December 2017 10.3 Human Resources Report 90 10.4 Sale of Council’s Lessor’s Interest to Freehold CBD Property 94 10.5 Purchase of Kaitāia and Whangārei Properties for Flood 101 Control Works ACC - Accident Compensation Corporation MOH - Ministry of Health AHB - Animal Health Board MOT - Ministry of Transport ALGIM - Association of Local Government Information MPI – Ministry for Primary Industires Management MSD - Ministry of Social Development AMA - Aquaculture Management Area NCMC - National Crisis Management Centre AMP – Asset Management Plan/Activity Management Plan NES – National Environmental Standards BOI - Bay of Islands NDHB - Northland District Health Board BOPRC - Bay of Plenty Regional Council NZRC - New Zealand Refining Company (Marsden Point) CAPEX - Capital Expenditure (budget to purchase assets) NGO - Non-Governmental Organisation CBEC - Community, Business and Environment Centre NIF - Northland Intersectoral Forum CDEM - Civil Defence Emergency Management NIWA - National Institute of Water and Atmosphere CEG - Co-ordinating Executive Group – Northland Civil NORTEG - Northland Technical Advisory Group Defence management team NZCPS - New Zealand Coastal Policy Statement CEO - Chief Executive Officer NZTA - New Zealand Transport Agency CIMS - Co-ordinated Incident Management System NZQA - New Zealand Qualifications Authority (emergency management structure) NZWWA - New Zealand Water and Wastes Association CMA - Coastal Marine Area OFI - Opportunity for Improvement CPCA - Community Pest Control Areas ORC - Otago Regional Council CRI - Crown Research Institute OSH - Occupational Safety & Health (now Ministry of DHB - District Health Board Business, Innovation and Employment) DOC - Department of Conservation PCBU – Person Conducting Business or Undertaking DOL - Department of Labour PDF - Portable Document Format DPMC - Department of Prime Minister and Cabinet PPE - Personal Protective Equipment ECA - Environmental Curriculum Award RAP - Response Action Plan ECAN - Environment Canterbury RAQP - Regional Air Quality Plan EE - Environmental Education RCP - Regional Coastal Plan EECA - Energy Efficiency Conservation Authority RFI - Request for Information EEZ - Exclusive Economic Zone RFP - Request for Proposal EF - Environment Fund RTC - Regional Transport Committee EMA - Employers and Manufacturers Association RLTS - Regional Land Transport Strategy EMC - Environmental Management Committee RMA - Resource Management Act 1991 EOC - Emergency Operations Centre RMG - Resource Managers Group (Regional Councils) EPA - Environmental Protection Authority RMZ - Riparian Management Zone FDE - Farm Dairy Effluent ROI - Return on Investment FNDC - Far North District Council RPMS - Regional Pest Management Strategy FNHL - Far North Holdings Limited RPS - Regional Policy Statement FPP - First Past the Post – voting system for NRC elections RSG - Regional Sector Group GE - Genetic Engineering RTO - Regional Tourism Organisation GIS - Geographic Information System RWASP - Regional Water and Soil Plan GMO - Genetically Modified Organism SITREP - Situation Report HSNO - Hazardous Substances & New Organisms Act SMF - Sustainable Management Fund HBRC - Hawke's Bay Regional Council SOE - State of Environment (or) State Owned Enterprise HEMP - Hapū Environmental Management Plan SOLGM -Society of Local Government Managers Horizons - Brand name of Manawatu-Wanganui Regional SPARC - Sport & Recreation New Zealand Council SRC - Southland Regional Council (Environment Southland) HR - Human Resources STV - Single Transferable Vote HSWA - Health and Safety at Work Act 2015 SWAG - Surface Water Allocation Group IEMP - Iwi Environmental Management Plan SWPA - Sustainable Water Programme of Action IPPC - Invited Private Plan Change: a process to allow TA - Territorial Authority: City & District Councils Aquaculture Management Areas to be established TAG -Technical Advisory Group IRIS - Integrated Regional Information System: new Tier 1 - Site level plan or response for an oil spill computer system being developed collaboratively with other Tier 2 - Regional level plan or response to an oil spill Regional Councils Tier 3 - National level plan or response to an oil spill KDC - Kaipara District Council TLA - Territorial Local Authority – City & District Councils KPI - Key Performance Indicator TMP - Treasury Management Plan LATE - Local Authority Trading Enterprise TOR - Terms of Reference LGA - Local Government Act 2002 TPK - Te Puni Kōkiri (Ministry of Maori Development) LGNZ - Local Government New Zealand TRAION - Te Rūnanga a Iwi o Ngāpuhi LGOIMA - Local Government Official Information and Taranaki Regional Council Meetings Act 1987 TRC - -Te Rūnanga o Te Rarawa LGOL - Local Government Online TROTR Telecommunications Users Association of NZ LTP - Long Term Plan TUANZ - West Coast Regional Council LTFS - Long Term Financial Strategy WCRC - Whangarei District Council MCDEM - Ministry of Civil Defence & Emergency Mgmnt WDC - Whangarei Harbour Health Improvement Fund MFE - Ministry for the Environment WHHIF - - Waikato Reginal Council MHWS - Mean High Water Springs WRC – Workplace Safety Management Practices MMH - Marsden Maritime Holdings WSMP Wastewater Treatment Plant MNZ - Maritime New Zealand WWTP - Council Meeting 20 February 2018 Page 1 ITEM: 3.0 Page 1 of 1 TITLE: Presentation ID: A1033484 To: Council Meeting, 20 February 2018 From: Chris Taylor, Governance Support Manager Date: 8 February 2018 Executive summary The following presentation will be presented to council: 3.1 FDE Compliance by Group Manager – Regulatory Services, Colin Dall; and Compliance Monitoring Manager, Tess Dacre. Recommendation 1. That the presentation be received. Authorised by Group Manager Name: Jonathan Gibbard Title: Group Manager – Governance and Engagement Date: 8 February 2018 Council Meeting 20 February 2018 Page 2 ITEM: 4.0 Page 1 of 2 TITLE: Health and Safety Report ID: A1032000 To: Council Meeting, 20 February 2018 From: Tracey Warboys, Health and Safety Specialist Date: 26 January 2018 Executive Summary This report provides an update from the Health and Safety Specialist for the months of December 2017 and January 2018. There was a total of five reported events over this period, but these were of low risk. Recommendation That the ‘Health and Safety Report’ by Tracey Warboys, Health and Safety Specialist, dated 26 January 2018 be received. Report Summary of events (items of note) · Total of five reports for the period – increase in reporting by one against previous months. - Discomfort, Pain and Injury (four) – employee returning from maternity leave, increased workload for part-time employee and two employees’ discomfort from older type chairs. Assessments undertaken with no further issues. - Incidents (one) – NRC vehicle involved in minor collision where another vehicle exited driveway into theirs - non-injury event. Internal Policy Review · Drug and Alcohol Policy - final sign off with GM – Corporate Excellence. · Implementation of Lone Worker Solutions underway. · The Lone Worker Policy consultation closes 26/01/18. · Ninety Health and Safety Promapp processes developed and under review. Health and Safety Committee · Developing well, nil issues. Next meeting scheduled February 2018. · Well-being - team analysing stress survey results. Health and Safety issues, inspections, visits, training and other · 2017 Health Monitoring programme achieved. · Asbestos management survey complete. Meeting February
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