Dinwiddie County Board of Supervisors JUNE 19, 2012 REGULAR MEETING AGENDA 3:00 P.M. – REGULAR MEETING
1. ROLL CALL 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. AMENDMENTS TO AGENDA 5. CONSENT AGENDA a. Minutes: March 20, 2012 Regular Meeting; March 28, 2012 Special Meeting; April 3, 2012 Special Meeting 3:00 p.m.; April 3, 2012 Special Meeting 7:00 p.m.; April 17, 2012 Special Meeting; April 17, 2012 Regular Meeting b. Claims: o May 11 – May 18 – May 25 – Jun 1 o Summary c. Ambulance Billing Uncollectible Accounts – April 2012 (Memo) d. FY 2012 Appropriation Amendment – Comprehensive Services Act and Debt Service Funds (Memo) e. VRS School Resolution (Memo & Resolution)
6. REPORTS: a. Virginia Association of Counties, Beau Blevins, Government Relations Liaison b. General Reassessment Update, Gary Eanes, Wampler-Eanes Appraisal Group, Ltd. c. Virginia Department of Transportation, Bob Zimmerman, Acting Resident Engineer (Report) d. VRA Refunding, Ted Cole, Davenport & Company
7. ACTION ITEMS: a. County Recreation Park Paving Contract Award, Anne Howerton, Division Chief of Finance & General Services (Memo) (Contract)
8. CITIZEN COMMENTS (3 MINUTES)
9. COUNTY ADMINISTRATOR COMMENTS
10. BOARD MEMBER COMMENTS
11. CLOSED SESSION:
a. §2.2-3711 (A) (5) Business and Industry Development: . Prospective Business & Industry
b. §2.2-3711 (A) (1) Personnel: 6/19/12
. Appointments Petersburg Area Regional Tourism (PART) Appomattox Regional Library Dinwiddie County Board of Zoning Appeals . Personnel County Administrator – Performance Review County Attorney’s Office – Performance Review
c. §2.2-3711 (A) (19) Discussion of reports or plans related to the security of a governmental facility . County Complex Security
d. §2.2-3711 (A) (3) Discussion or consideration of the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body . Dinwiddie County Airport and Industrial Authority
e. §2.2-3711 (A) (6) Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially,the financial interest of the governmental unit would be adversely affected . Dinwiddie County Airport and Industrial Authority
f. §2.2-3711 (A) (7) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel . Dinwiddie County Airport and Industrial Authority . Human Resources . Agricultural Livestock Law
INFO: Financials; Stats; Bldg Permits; FTEOT; Bldg Inspections
PUBLIC HEARINGS 7:00 P.M.
12. RESOLUTIONS: a. Dwayne Abernathy Retirement (Resolution) b. Judy Bosserman Retirement (Resolution)
13. PUBLIC HEARINGS:
a. C-12-2, Conditional Use Permit to Utilize Property as a Self-Service Storage Facility, Mark Bassett, Planning Director (Memo) (Report) (Application) (Map) (Plat)
b. P-12-2, Rezoning Request – Dinwiddie Tractor & Equipment Company, Inc., Mark Bassett, Planning Director (Memo) (Report) (Application) (Conditions/Proffers) 6/19/12
(Pictures)
14. OLD / NEW BUSINESS a. Appointments
15. CITIZEN COMMENTS (3 MINUTES)
16. ADJOURNMENT
*The Board of Supervisors desires to provide an opportunity for citizens to express their views on matters pertaining to the County. It is for that purpose the citizen comment period is provided. Citizens desiring to address the Board must sign up prior to the commencement of the meeting. A three (3) minute time limit will be imposed on each speaker.
6/19/12
DRAFT VIRGINIA: AT THE REGULAR MEETING OF THE DINWIDDIE COUNTY BOARD OF SUPERVISORS HELD IN THE BOARD MEETING ROOM OF THE PAMPLIN ADMINISTRATION BUILDING IN DINWIDDIE COUNTY, VIRGINIA, AT 3:00 P.M. ON THE 20TH DAY OF MARCH 2012.
BOARD OF SUPERVISORS PRESENT: HARRISON A. MOODY- CHAIRMAN ELECTION DISTRICT 1 DR. MARK E. MOORE – VICE CHAIRMAN ELECTION DISTRICT 2 WILLIAM D. CHAVIS ELECTION DISTRICT 3 DANIEL D. LEE ELECTION DISTRICT 4 BRENDA K. EBRON-BONNER ELECTION DISTRICT 5
ADMINISTRATION PRESENT: W. KEVIN MASSENGILL, COUNTY ADMINISTRATOR ANNE HOWERTON, DIVISION CHIEF OF FINANCE AND GENERAL SERVICES TYLER C. SOUTHALL, COUNTY ATTORNEY ======The Chairman called the meeting to order at 3:00 p.m.
1.2.& 3. ROLL CALL – INVOCATION – PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENT: Mr. Chavis Mr. Lee Ms. Ebron-Bonner Dr. Moore Mr. Moody
4. AMENDMENTS TO AGENDA
There were no amendments to the agenda.
5.A. CONSENT AGENDA: APPROVAL OF MINUTES FOR FEBRUARY 7, 2012 SPECIAL MEETING
Upon motion of Dr. Moore, seconded by Mr. Chavis
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the February 7, 2012 Special Meeting Minutes are approved as corrected.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
CONSENT AGENDA: APPROVAL OF MINUTES FOR FEBRUARY 8, 2012 SPECIAL MEETING
Upon motion of Dr. Moore, seconded by Mr. Chavis,
BOOK 21 PAGE 1 MARCH 20, 2012 DRAFT BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the February 8, 2012 Special Meeting Minutes are approved.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
CONSENT AGENDA: APPROVAL OF MINUTES FOR FEBRUARY 15, 2012 SPECIAL MEETING
Upon motion of Dr. Moore, seconded by Mr. Chavis,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the February 15, 2012 Special Meeting Minutes are approved.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
CONSENT AGENDA: APPROVAL OF MINUTES FOR FEBRUARY 16, 2012 SPECIAL MEETING
Upon motion of Dr. Moore, seconded by Mr. Chavis,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the February 16, 2012 Special Meeting Minutes are approved.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
5. B. CONSENT AGENDA: CLAIMS
Upon motion of Dr. Moore, seconded Mr. Chavis,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the following claims are approved and funds appropriated for same.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
PAYROLL CLAIMS 2/17/12 2/24/12 3/2/12 3/9/12 2/29/12
1082029- 1082104- 1082194- 1082265- 1082169- 1082103 1082168 1082264 1082364 1082193 TOTALS
101 - General Fund $157,277.46 $179,329.91 $57,581.22 $61,184.64 $880,855.72 $1,336,228.95 103 - Jail Commission $0.00 104 - Sesquicentennial Committee $0.00
105 - Recreation $508.50 $1,440.44 $1,481.58 $429.83 $3,860.35
BOOK 21 PAGE 2 MARCH 20, 2012 DRAFT 170 - Treasurer's Overpay $0.00
202 - Medical Center $0.00 209 - Litter Grant Fund $457.00 $457.00 210 - Community Development $13,000.00 $8,300.00 $21,300.00
219 - CSA $200.00 $200.00 $200.00 $200.00 $800.00
226 - Law Library $0.00 228 - Fire Programs & EMS $670.08 $670.08 229 - Forfeited Asset Sharing Program $1,560.11 $150.00 $429.00 $2,139.11 301 - School Construction $15,090.00 $15,090.00 305 - Capital Projects Fund $2,660.66 $88,986.05 $5,824.69 $97,471.40 401 - County Debt Service $23,572.56 $18,052.00 $41,624.56
TOTALS $161,698.23 $320,687.02 $83,248.35 $72,722.30 $881,285.55 $1,519,641.45
5. C. CONSENT AGENDA: SCHOOL BOND REQUISITION FROM PROJECT FUND
There were no School requisitions for consideration at this meeting.
5.D. CONSENT AGENDA: AMBULANCE BILLING UNCOLLECTIBLE ACCOUNTS – FEBRUARY 2011
The Board received the memo below from Anne Howerton, Division Chief of Finance and General Services.
The ambulance billing company, Fidelis, has 107 patient accounts totaling $45,903.15 which they have deemed to be uncollectible. They would like approval from the Board to write these accounts off as bad debt. Fidelis has followed their protocol of sending four bills to the patients, and they will turn these accounts over to the County if they aren’t approved for write off. Most of these patients have been determined to be self pay or are deceased. Our recommendation is to write off the $45,903.15 as bad debt in keeping with the Board’s previous policy of writing off self-pay ambulance accounts.
Feb-12 Accounts Receivable Beg Balance 473,186.80 Monthly Billings 50,039.90 Cash Collections -54,148.26 Contractual Adjustments -26,395.85 Bad Debt Write Off -45,903.15 Other Adjustments -2,448.10 Refunds -272.57
BOOK 21 PAGE 3 MARCH 20, 2012 DRAFT Accounts Receivable End Balance 394,058.77
2/1/03 to 02/28/12 Ratios Collections / Total Billing 49.62% Bad Debt Write Off / Total Billing 23.50%
We are asking for approval of the following resolution:
Upon motion of Dr. Moore, seconded by Mr. Chavis,
BE IT RESOLVED, that the Board of Supervisors of Dinwiddie County, Virginia does hereby authorize Fidelis to write off the 107 accounts totaling $45,903.15 in uncollectible ambulance charges.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
6.A. REPORT: VIRGINIA DEPARTMENT OF TRANSPORTATION
The Board received the report below from VDOT.
MAINTENANCE - Bob Zimmerman Current Maintenance Activities Patched Secondary and Primary Roads Swept out ditches on Secondary’s Cut back overhanging limbs & debris on Secondary’s Machined and dragged dirt roads Fixed mailbox pull offs Worked Snow Event Removed debris off roadways after Storm Fixed low shoulders Marked dead trees to be cut down by Contractor Hauled rock to dirt roads Swept loose rock & debris off of intersections Answered AMS complaints Patrolled roadway and pickup dead animals Repaired and replaced signs at various locations Cleaned out culverts with sewer jet at various locations
LAND DEVELOPMENT & PERMITS - Brian Lokker, P.E. Rt 460/Commerce Way Signal, Dinwiddie Commerce Park – Signal plans received via- email for VDOT review on 3/2/12. Comments anticipated the week of 3/12/12. Karl Johnson Rt 1 Mixed Use Development, Rezoning Application – VDOT provided comment on 3/2/12 to rezoning documents provided by Planning at the 2/16/12 LDC meeting. Submittal inadequate. Additional information requested for the Department to evaluate the proposal with respect to Access Management and Traffic Impact Analysis Regulations.
CONSTRUCTION - Shane Mann, P.E. 0001-026-578,M501,B605 (Rt. 1 over Stony Creek)
BOOK 21 PAGE 4 MARCH 20, 2012 DRAFT Approaches to be paved the week of 3/5/12 to 3/9/12. Fixed Completion Date: 5/12/2012 9999-964-584 – UPC97878 (Nottoway, Dinwiddie and Prince George Counties) Pipe Culvert Replacement and Rehabilitation Contractor is still waiting on precast units. Fixed Completion Date: 5/31/2012 9999-864-184 – UPC99110 (Nottoway and Dinwiddie Counties) Pipe Rehabilitation Contractor has completed location #7, except for the repair to the existing headwall, W.O. #1 (I-85 emergency repair) and location #2. Fixed Completion Date: 7/10/2012
TRAFFIC STUDIES/SPECIAL REQUESTS - Robert Vilak, P.E. No significant updates at this time.
PROJECT STATUS - Melinda Baicy Secondary Six-Year Plans (SSYP’s) – The annual work between VDOT and counties to develop secondary six-year plans will begin soon. o SSYP workshop and field review with the BOS on March 28, 2012 o Joint SSYP public hearing to be held April 17, 2012.
Mr. Rob Crandol, District Programming Director and Local Government Liaison, spoke to the Board. He stated that Mr. Moody had asked about Brills Road and signage and that he had followed up with Mr. Moody in January right after the meeting. He said that he hoped that was taken care of to Mr. Moody’s satisfaction; and that if Mr. Moody had any further questions or concerns from citizens to let VDOT know. Mr. Crandol said that Mr. Lee had asked about some trees and he knew that they had taken care of some of them, but that there were still some questions about things on Route 1. He said that Mr. Zimmerman had informed him that there is a contractor in place who is working his way around the larger trees that have some utility involvement but he expects that to be taken care of. Mr. Crandol said that he wanted to remind the Board that VDOT is looking forward to spending some time with them next week to take a field trip to look at some roads that are in the County’s Secondary Six-Year Plan.
Mr. Crandol stated that a couple of years ago VDOT went through a reorganization, and a lot of things that were be provided directly from the Residency and Residency leadership went in a number of different directions. He said that change was one of the reasons that he had come to the County. He said he had been blessed and has enjoyed that position. However, he said he was happy to tell the Board that VDOT has seen that they probably need to return to some of the ways things were done before. He stated that their Commissioner announced around the first of the year that relationship with the locality is something that he values, and sees that perhaps that change was taken a little too far. One of things that is being reinstated is the Residency Administrator as the local point of contact. Mr. Crandol stated that as a former resident engineer he knows how valuable and important that relationship is. He said that the Resident Engineer will be present at the meetings every month that the Board so desires. Mr. Crandol stated that he has done his very best by the county, but he is one guy with one of seven counties, part-time, and fourteen once in a while as well. He stated that Mr. Bob Zimmerman is the acting residency administrator until a permanent hire is brought onboard. Mr. Crandol said he will be involved through the Six-Year Plan process, and then contact will transition back to the residency. He stated that on a personal note, it was kind of sad
BOOK 21 PAGE 5 MARCH 20, 2012 DRAFT because he really enjoyed this kind of work and working with localities. He said he did think it was good for the county and good for VDOT that they were going back to having the local residency administrator.
There were no maintenance issues.
6.B. REPORT: VIRGINIA’S GATEWAY REGION
Renee Chapline, Executive Director of Virginia’s Gateway Region, thanked the Board for attending their annual meeting. She said their organization serves the five- county, three-city region in the area. She stated that in the past year their organization has focused on: new business development; business retention work; workforce vibrancy; small business and entrepreneur development; and commercial revitalization. She said they utilize the more than 100 partners who support their organization and do not charge for their services to help Virginia’s Gateway Region (VGR). She reviewed some of the activities that have taken place in the last twelve months – more than 200 consultants; corporate appointments; and more than 70,000 miles traveled to market Dinwiddie County and the other seven communities that VGR services. In addition, they’ve had their first annual consultant event (the folks who get hired to find business locations for companies). She said they brought some of them here to the county to let them see for themselves what the county has to offer. She discussed advanced manufacturing facilities, and the fact that the President of the US had, during a visit to a neighboring locality the previous week, proposed that he would like to build ten more of those facilities around the country. She discussed some of the services VGR provides: filling out requests for proposals; marketing community across the globe; and attend a lot of different meetings with companies as well marketing opportunities for the region. She went over the top five site selection factors: workforce is number one on any company deciding whether to locate in an area; location; logistics; incentives; and transportation. She expressed congratulations to Dinwiddie County for the significant economic development results this year. She thanked the Board for all of their support.
6.C. REPORT: UDA / MIXED USE PROPOSAL
Mark Bassett, Planning Director, and Amanda Ray, Deputy County Attorney gave an overview of their work with the UDA Committee, and a legal review of the General Assembly’s action related to the UDA.
Ms. Ray went over the background related to the UDA; what Urban Development is (a mix of high density of residential and commercial uses all in the same area that have a walkable neighborhood type feel; a “main street”, window-shopping, etc.). She stated that there was a Code Section adopted in 2007 as part of the State Transportation Act that required Dinwiddie County (as a high growth locality) to adopt an Urban Development Area (UDA). She stated that as of July 1, 2012 the General Assembly made the change so that a UDA will now be optional. However, back in May of 2010 the County entered into a grant agreement for consulting services to help with developing the UDA (and we are still under that grant). She said the grant requirements are far less restrictive than the Code itself. In 2011 the Board of Supervisors and the Planning Commission met jointly and created a study committee that included representatives from each electoral district, the Town of McKenney, the Planning Commission, and the Board of Supervisors. They met several times to discuss UDA’s, to review what the consultants have done, to review some different samples, and to provide input on what is before the Board today. She stated that the committee did a fabulous job and that they
BOOK 21 PAGE 6 MARCH 20, 2012 DRAFT had put forth the draft ordinance that the Board had in their packets. Also, they endorsed the concept of a mixed use district (whether or not there was a mandate in place) as they saw a need for a mixed use district in the county. Staff improved the ordinance a little because of the legislative change (there were some things that the committee wanted to do that the Code section had prevented them from doing). The draft ordinance before the Board is a better ordinance because of not being bound by the Code.
Mr. Bassett stated that the draft ordinance before the Board is the tool that will be used to hopefully implement mixed use development within Dinwiddie County. He stated that they would try to direct the use of this ordinance to areas within the county that have adequate infrastructure. He noted that regarding uses allowed in that district – everything would be allowed in R-1, R-1A, R-2, B-1, B-2 and B-3. A site plan approval process would be necessary for the development. Mr. Bassett stated that up to 90% of the development would be different mixes of residential (some type of commercial would have to be incorporated, as well as 10% would have to include open space). One unique thing about this district is that there is a maximum setback for commercial principal uses within the development (they would not be able to set way back from the road and have all their parking up front). This would be more of a traditional type development where the buildings will be pulled up to the road, commercial buildings on the front of the road have to be 40% open (so you can see into the building), and there have to be sidewalks.
Mr. Lee stated that one of the things that was a problem with the original UDA plan was that certain areas were “circled” and indicated as UDA. He said he thought that bothered some citizens from the standpoint that you created a circle and then were going to fill it from the outside inward. He said what has been done now by putting mixed use development in areas that are already zoned for it will mean that it will start from the inside and go outward - which is a much better scenario. He said he and Mr. Crumpler (on the Committee) agreed that we need to look to the future when moving mixed use development to direct growth so that it is not put somewhere where you don’t actually want growth.
Dr. Moore commented that having been a part of this conversation from a planning commissioner point of view when it started, he thought that they had been able to take a very negative environment and turned it into a positive environment. He stated he thought that was good for everyone in Dinwiddie County. Dr. Moore thanked the citizens who were involved in the committee and the staff who worked on it. He said he thought they had brought forward a very good document when it comes to mixed use. He said that gives a lot more flexibility than having to do it in a certain particular area within the county.
Mr. Moody asked if the 90% of different mixes of residential was a textbook figure that is usually used in a mixed use area.
Mr. Bassett responded that was correct. He said that most of the ordinances they had reviewed from other jurisdictions had 90%.
Mr. Massengill asked how the Comprehensive Land Use Plan complimented this ordinance.
Mr. Bassett stated that he thought it did compliment it. He said as a staff, as well as the committee, they really tried to focus this type of development on the county’s already adopted planned growth area and urban area within the Comprehensive Plan.
BOOK 21 PAGE 7 MARCH 20, 2012 DRAFT
There was consensus from the Board of Supervisors for the Planning Commission to go forward with hearing this ordinance at their April meeting.
Draft Ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF DINWIDDIE, 1985, AS AMENDED BY ADDING SECTIONS 22-234.30 THROUGH 22-234.44 CHAPTER 22. ZONING, ARTICLE IV. DISTRICT REGULATIONS, DIVISION 17. MIXED USE (MU) DISTRICT
BE IT RECOMMENDED by the Planning Commission of Dinwiddie County:
That the Code of the County of Dinwiddie, 1985, as amended, is amended by:
(1) Adding Division 17, Sections 22-234.30 through 22-234.44 to Dinwiddie County Code Chapter 22, Article IV as follows:
Sec. 22-234.30 Purpose and intent. (a) The purpose of the Mixed Use District (MU) is to implement the comprehensive plan goals by promoting economic growth in the comprehensive plan designated-planned growth areas of the County while providing a variety of housing types for different income levels to accommodate future population growth. (b) The MU is intended to promote compact, mixed use development within the County’s urban and planned growth areas, as shown on the County’s comprehensive plan, especially along major roadways and near major street intersections; traditional neighborhood design that integrates a mix of uses including commercial, residential, civic, and open space uses, including (i) a variety of housing types to accommodate households of all ages and incomes; (ii) a system of interconnected streets with sidewalks, bikeways, and transit accommodations and the connection of those streets to existing streets and developed areas; and (iii) higher density development while preserving significant buildings and environmental features and incorporating such items into the design of the new development(s).
Sec. 22-234.31 Applicability. To the extent that regulations and/or requirements for the MU district conflict with those for the underlying zoning district, the regulations and/or requirements of this division shall control, unless expressly provided otherwise.
Sec. 22-234.32 Permitted uses. (a) The uses allowed within areas zoned MU shall be as follows: (1) All uses allowed by-right in R-1, R-1A, R-2, B-1, B-2, or B-3 shall be allowed by-right in the MU district. If a use is allowed by-right in one district but requires a conditional use permit in another, the use will be allowed by-right in the MU district.
BOOK 21 PAGE 8 MARCH 20, 2012 DRAFT (2) Any use allowed by conditional use permit in at least one of the zoning districts listed in (a)(1) above, but allowed by-right in none of such zoning districts shall be allowed by conditional use permit in the MU district. (3) The supplementary district regulations set forth in Article V of Chapter 22 of the Dinwiddie County Code shall apply to the MU district, in addition to any applicable performance standards set forth in this Division, unless specifically exempted or modified in this Division. (4) All development and redevelopment in the MU district shall require approval of a site plan, and if applicable to the development, a preliminary and/or final plat, as provided in Section 22-234.44 herein.
Sec. 22-234.33 Mixed use requirements. (a) A mix of land uses is required to achieve the proximity of activities necessary to create a walkable neighborhood. A mixed use development shall consist of a mix of residential uses and unit types, commercial uses and open space subject to compliance with an approved site plan. For the purposes of this division, “commercial” means property devoted to usual and customary business purposes for the sale of goods and services and includes, but is not limited to, retail operations, hotels, motels and offices. “Commercial” does not include residential dwelling units, including apartments and condominiums, or agricultural or forestal production, or manufacturing, processing, assembling, storing, warehousing, or distributing. (b) A harmonious coordination of uses, architectural styles, signs and landscaping shall be provided to ensure the aesthetic quality and value of the development. (c) Residential mix requirements. (1) No more than 90% of the net development area of a mixed use development shall be residential. For purposes of this division, “net developable acres” or “net developable area” shall mean total acres less the acreage of roads and utilities. (2) Each mixed use development shall include a minimum of two different housing types. (3) No more than 70% of the total number of units in a mixed use development shall be any one type (single-family detached, single-family attached, multifamily, townhouses, etc.). (4) The residential housing shall be located within 0.25 mile (1,320 feet) of some type of dedicated open space of the community. (5) Residential dwelling units shall be permitted within the same buildings as other permitted uses provided that such dwelling units shall be located above the ground floor (floor at street level) of the building so as not to interrupt the commercial frontage in the district.
Sec. 22-234.34 Minimum area of district. The minimum area required for a mixed use development shall be five (5) contiguous acres of land.
BOOK 21 PAGE 9 MARCH 20, 2012 DRAFT Sec. 22-234.35 Density and dimensional requirements. (a) The density requirements in the MU district shall be as follows. Pursuant to Section 22-234.31 above, they supersede those of the underlying zoning district:
MINIMUM AND MAXIMUM DENSITY REQUIREMENTS Residential Maximum 12 dwelling units per acre Single-family detached Minimum 4 dwelling units per acre Single family attached/townhomes Minimum 6 dwelling units per acre Multifamily attached 12 dwelling units per acre Commercial and mixed use Minimum 0.4 floor area ratio
(b) The dimensional requirements in the MU district are as follows. Pursuant to Section 22-234.31 above, they supersede those of the underlying zoning district:
DIMENSIONAL REQUIREMENTS Minimum lot area None Minimum lot width None Maximum setback from external right-of-way1 30 feet Minimum setback from external right-of-way2 10 feet Minimum setback from internal right-of-way2 10 feet Minimum side yard setback Minimum allowed per Virginia Statewide Fire Prevention Code Minimum rear yard setback1,3: Single-family detached dwellings 30 feet (may include alley) Single-family attached dwellings 20 feet (may include alley) Multifamily attached dwellings 30 feet (may include alley) Commercial/mixed use buildings 20 feet (may be paved) Maximum building height4, 5: Single-family detached and attached 45 feet dwellings Multifamily attached dwellings 50 feet Commercial/mixed use buildings 50 feet
1: Maximum setback requirements do not apply to buildings existing at the time of application of the Ordinance to a parcel.
BOOK 21 PAGE 10 MARCH 20, 2012 DRAFT 2: Roll-out awnings and similar temporary projections may extend to within five (5) feet of the edge of the street provided that no less than 7.5 feet of vertical clearance is provided to permit walking under the awning by pedestrians. 3: There shall be no minimum rear yard setback requirement for multifamily dwellings, commercial buildings, or mixed use buildings if they are located within 75 feet of a common open space designed and improved as a plaza, square, green, or landscaped courtyard. 4: Architectural features such as chimneys, towers, cupolas, monuments, mechanical equipment, vents, spires, and/or similar architectural features shall not count toward the height limits. In no event shall such additional architectural features have a maximum height more than 25 feet of the maximum height that is otherwise allowed. 5: These maximum building height limits shall not apply to telecommunications facilities including antennas, poles, towers, and necessary mechanical structures. Telecommunications facilities in the MU district shall continue to be regulated by Article IX of Chapter 22. They shall be screened from view to the extent possible while not impeding the use thereof.
Sec. 22-234.36 Principal buildings. (a) Principal buildings must have a primary entrance door oriented towards the street or adjacent plazas, parks, squares, sidewalks or pedestrian walkways. Entrances at building corners may be used to satisfy this requirement. Building entrances may include doors to individual shops or businesses, lobby entrances, entrances to pedestrian-oriented plazas, or courtyard entrances to a cluster of shops or businesses. (b) Building facades greater than 100 feet in length shall incorporate recesses, projections, porches/arcades, and/or windows along at least 20 percent of the length of the façade if located on main streets. (c) The first floor (street level) of all street facing commercial buildings must have 40% or more of their façade between two and eight feet in height comprised of windows that allow views of indoor space or product display areas. (d) Buildings having automobile/vehicular oriented uses such as fueling stations, repair garages, and uses with drive-through windows serving or associated with permitted uses shall have such uses be located to the side or rear of the principal structure and such uses shall not project into the front setback for the principal structure. In no case shall the drive through lane or window, or gas pump canopy abut or face a public street.
Sec. 22-234.37 Accessory structures. The following accessory structure requirements shall supplement and modify the generally applicable accessory structure requirements found in Chapter 22 of the Dinwiddie County Code. (a) Accessory structures shall be permitted within a mixed use development provided such structures meet the following requirements:
BOOK 21 PAGE 11 MARCH 20, 2012 DRAFT (1) Accessory structures shall meet the minimum front, side, and rear yard setback requirements stipulated for the applicable principal building type in Section 22-234.35 herein. (2) Accessory structures shall not be constructed in front of the principal building on a site. (3) Accessory structures shall not block or limit ingress to or egress from the site itself or any buildings on the site. (b) Temporary outdoor seating arrangements shall be considered accessory uses for purposes of a mixed use development. They may be located within the front setback and may utilize a portion of the required sidewalk provided that five (5) feet of unimpeded way remains at all times. (c) Outside storage areas for materials, equipment, or trash shall be considered accessory uses for purposes of a mixed use development. They may not exceed 40% of ground floor building area, shall be located in side or rear yards adjacent to the principal building, and shall be screened from view of adjacent streets and/or adjacent property. For purposes of this section, "screened from view" means not visible by someone standing at ground level from outside of the property on which the storage area is located.
Sec. 22-234.38 Open space and other common areas. (a) Any development site that consists of five (5) net developable acres or greater must include dedicated open space that is equal to at least 10% of the area of the net developable acres. (b) At least 60% of the minimum required open space must be improved as a plaza, square, or green with amenities that reflect the intended demographics of the development. (c) The remaining space may be arranged in any manner deemed appropriate and may include perimeter buffers, planters, parking islands, stormwater detention/retention facilities, and other landscape or natural features, including natural water features. Community gardens, including plots that are made available with or without a fee to residents, are allowed as part of the development. (d) Ownership and maintenance of the open space shall be by one or more property owners’ association(s) (“POA”) which shall be established by the developer of the mixed use development. POA membership shall be mandatory for all property owners within a MU and shall be required as a covenant in all deeds to property in the MU district. A mixed use development may have a residential POA and a commercial POA. (e) Other common elements that will not be publicly owned including, but not limited to, recreation areas, plazas, alleys, roads, parking, sewer, water, and stormwater management facilities shall be subject to a form of ownership established in private easements acceptable to the County and shall be subject to a private maintenance agreement acceptable to the County.
Section 22-234.39 Landscaping, buffers and screening.
BOOK 21 PAGE 12 MARCH 20, 2012 DRAFT The following landscaping, buffers and screening requirements shall supplement and modify the generally applicable landscaping, buffers and screening requirements found in Article XII of Chapter 22 of the Dinwiddie County Code. (a) One street tree shall be provided on both sides of the street for every 30 feet of street frontage on all streets in the MU district . (b) Street trees shall be planted no more than 10 feet from rights-of-way and shall be a minimum of two and one-half-inches in diameter at time of planting as measured at six inches from ground level.
Section 22-234.40 Sidewalks. The following sidewalk requirements shall supplement and modify the generally applicable sidewalk requirements found in Chapter 22 of the Dinwiddie County Code. (a) Sidewalks shall be installed along all building entrances and along both sides of all streets inclusive of residential, public and commercial uses. (b) All sidewalks located along primary commercial and mixed use building entrances utilized for the general public shall be a minimum of eight (8) feet wide. (c) Where outdoor seating i.e., restaurant seating, is provided on a sidewalk, sidewalks shall be a minimum of 16 feet wide. (d) All other required sidewalks shall be no less than five (5) feet wide.
Section 22-234.41 Historic structures and sites. (a) The preservation of historic structures and sites including the adaptive reuse of historic structures is encouraged. (b) The setback and arrangement requirements that apply to new construction in the MU district shall not apply to historic structures in their historic setting, as provided in Section 22-234.35 herein. (c) Historic structures, to the extent such structures are nonconforming by reason of size, shape arrangement, or location may be expanded or enlarged as a part of the adaptive reuse of such structures provided that the expansion or enlargement substantially preserves the historic shapes, facades, context, and setting of the historic structure when viewed from public streets.
Sec. 22-234.42 Streets, alleys, and bicycle/pedestrian network. The following street requirements shall supplement and modify the generally applicable street requirements found in Chapter 22 of the Dinwiddie County Code. (a) Streets. The street network in a mixed use development shall be generally in the form of a grid of interconnected streets, alleys, bicycle lanes, and paths/sidewalks/trails modified as necessary to accommodate topography and parcel configuration. (1) Generally.
BOOK 21 PAGE 13 MARCH 20, 2012 DRAFT a. Street design in the MU district shall consist of a series of interconnected streets that form a pedestrian-scaled system of blocks that are in the range of 200-400 feet deep by 300-660 feet long as measured along the centerline of intersecting streets that encompass the block. The maximum block length may be extended where the maximum block length is unfeasible due to steep slopes in excess of 10% natural grade, arterial streets, waterways, railroads, pre-existing development, conservation areas, stream buffers, cemeteries, open space, or easements. b. Proposed streets within new developments shall provide for a continuation of existing, planned, or platted streets on adjacent parcels unless such continuation is prevented by topography or other physical barriers. c. Proposed streets within new developments should be built to the narrowest dimensions permitted by the Virginia Department of Transportation (VDOT) and shall generally allow for only two lanes of vehicular traffic, excluding any parking lanes, to ensure safe pedestrian travel and encourage alternative modes of transportation. d. If possible, existing two-lane roads should not be widened. e. Street design shall provide for the safety of pedestrians and bicyclists. (2) “Main street”. Within each new development, the developer shall designate an existing or planned roadway within or adjacent to the parcel as a “main street”, which is subject to the following requirements: a. At least 80% of the total first floor (street level floor) area of new development fronting on the street on any parcel shall be devoted to non-residential uses. Any existing use may continue and may be expanded. b. A primary pedestrian way providing no less than eight (8) feet of clear and unimpeded area shall be provided across the front of structures on both sides of the street where applicable that face the main street. c. The first floor (street level floor) of buildings along a main street shall maintain 40% or more of their façade fronting the main street transparent from the street through the provision of glass windows/doors or equivalent materials/treatments. The façade shall be transparent at a level between two and eight feet above the grade of the abutting sidewalk. The placement of signage shall not reduce the transparency of the façade other than for such small signage as may be required by law or regulation or that provides hours of operation and/or emergency contact information. d. In infill situations, the main street(s) of adjacent parcels shall be continued across the infill parcel unless it is demonstrated to the zoning administrator that it is unreasonable to be continued and would not contribute to maintaining community continuity. (3) Cul-de-sacs. a. Cul-de-sacs shall not exceed 10% of the total length of streets in a mixed use development (not including alleys).
BOOK 21 PAGE 14 MARCH 20, 2012 DRAFT b. When cul-de-sacs are necessary or the street network forms blocks greater than 660 feet in length, mid-block pedestrian ways shall be required to ensure pedestrian connectivity. c. The use of “U” shaped streets, as an alternative to cul-de- sac designs, is encouraged. (b) Crosswalks and medians. (1) Crosswalks shall be incorporated within the project at intersections where new streets are proposed, within parking lots, or other needed pedestrian connections, subject to VDOT approval. (2) Crosswalks shall be designed to be an amenity to the development, e.g. heavy painted lines, pavers, stamped asphalt/concrete, edges, and other approved methods for emphasizing pedestrian use, including bulb-outs and other pedestrian designs to shorten walking distances across open pavement. (3) Medians may be used in appropriate areas to encourage walking and to act as a refuge for crossing pedestrians. (c) Alleys. (1) The use of rear alleys is encouraged. (2) When accessed by a rear alleyway, lots are not required to front on a public street, provided such lots have (i) direct access to a pedestrian way that provides no less than five (5) feet of clear and unimpeded area and (ii) the distance between opposed buildings is a minimum of 30 feet. (d) Pedestrian and/or bicycle routes, lanes, or paths. Pedestrian and/or bicycle routes, lanes, or paths shall be provided to connect all uses and reduce motor vehicle use. Separate bicycle lanes shall be a minimum of four (4) feet in width.
Section 22-234.42 Lighting. Pedestrian scale decorative street lights shall be installed within all areas of a mixed use development subject to the following requirements: (a) Street lights shall be between ten (10) and fifteen (15) feet in height and shall have a maximum average spacing of 75 feet on center on each side of the street and travel lanes. (b) Street lights shall be directed downward to the immediate area being lighted and away from any living quarters in order to minimize light pollution. (c) Street lights shall be dark sky compatible and shall be designed and installed to be fully shielded (full cutoff).
BOOK 21 PAGE 15 MARCH 20, 2012 DRAFT Sec. 22-234.42 Parking. The following parking requirements supplement and modify the generally applicable parking requirements found in Section 22-237 herein. (a) The use of shared parking is encouraged. Shared parking agreements shall be required and shall be approved as part of the site plan approval process. (b) The use of on-street parking is encouraged. On-street parking spaces shall be located within 600 feet of the activity they serve and shall be approved by the Virginia Department of Transportation (VDOT). Where on-street parking is approved, the off-street parking requirements shall be reduced accordingly. (c) All required off-street parking for commercial and mixed use structures shall be located to the rear and/or side of the building. Loading areas shall adjoin alleys or parking areas to the rear of the principal buildings unless otherwise approved as part of the site plan approval process. (d) Off-street and on-street parking areas shall be developed utilizing low- impact development design standards to allow for proper rainwater runoff management, to minimize soil erosion, to minimize land disturbances, and to provide proper stormwater management. Landscaping such as trees, shrubs, grasses, and bioretention areas shall be strategically used to absorb rainwater runoff from impervious parking areas. Infrastructure such as gutters and curbs shall be strategically used with impervious parking surfaces for runoff. (e) Bicycle parking may be located in the front, side and rear of buildings. (f) For commercial uses, detailed parking demand studies provided by the applicant may be used to ensure that parking requirements are appropriate for the anticipated use.
Sec. 22-234.43 Signage. The following signage requirements shall supplement and modify the generally applicable signage requirements found in Article VII of Chapter 22 of the Dinwiddie County Code. (a) Projecting signs. Signs which project from the face of the principal building shall be permitted subject to the following: (1) The maximum sign area shall be six (6) square feet on any side of the building. (2) The distance from the lower edge of the signboard to the ground shall be eight (8) feet or greater. (3) The height of the top edge of the signboard shall not exceed the height of the wall from which it projects for single-story buildings, or the height of the sill or bottom of any second-story window for multi-story buildings. (4) The distance from the building to the signboard shall not exceed six (6) inches. (5) The width of the signboard shall not exceed three feet. (b) Awning signs. Where awnings are provided over windows or doors, awning signage is permitted with the following provisions: (1) Maximum of eight square feet of signage area on an awning. BOOK 21 PAGE 16 MARCH 20, 2012 DRAFT (2) No backlit awnings are allowed. (c) Wall-mounted signs. Wall-mounted signs shall be permitted as follows: (1) Wall mounted signs shall not exceed 18 feet in height. (2) Wall-mounted signs may encompass a maximum of 1.5 square feet for every 1.0 linear feet of building frontage. (3) The total area of a wall-mounted sign may not exceed 150 square feet. (d) Freestanding signs. Freestanding business signs shall not exceed 10 feet in height and 50 square feet in area.
Sec. 22-234.44 Development plan approval process. The following development plan approval process requirements shall supplement and modify the generally applicable development plan approval process requirements found in Article X of Chapter 22 of the Dinwiddie County Code. (a) A preliminary site plan or preliminary subdivision plat shall be submitted for all development in the MU district. Such preliminary site plan or preliminary subdivision plat shall comply with all relevant requirements established by the county’s zoning, subdivision, and other applicable ordinances. (1) Architectural plans containing building elevations from existing and proposed streets rendered in color shall be required as part of the submission. (2) In addition to showing the parcel or parcels proposed for development, the preliminary site plan or preliminary subdivision plat shall also show all existing development and utility infrastructure within 250 feet of the proposed development for the purpose of documenting interconnections and designs of streets, entrances, driveways, pedestrian and bicycle facilities, parking, and uses. (b) The planning director, zoning administrator, Land Development Committee, and Planning Commission (when required) shall review individual site or subdivision plans within the MU and shall make specific findings in support of the action taken. Their review shall be guided by the following: (1) The general purpose and intent of the county’s zoning ordinance, as stated in Dinwiddie County Code Section 22-2, and the specific purpose and intent of the MU district, as stated in Section 22-234.30 herein. (2) The compatibility of the mixed use development plan with the use of the land anticipated by the county’s Comprehensive Plan. (3) Development in the MU district is intended to involve a mixture of land uses on a pedestrian scale. (4) The scale, design, and attention to detail of structures within the mixed use development are compatible with the vision of the Comprehensive Plan. (5) Structures are intended to be located close to the street with all parking either located either on-street or to the side or behind structures. (6) Sidewalks and sitting areas are intended to be located between streets and buildings. BOOK 21 PAGE 17 MARCH 20, 2012 DRAFT (7) Development in the MU district is intended to have provisions for public plazas, greens, parks, and other gathering places. (8) The MU district provisions are not intended to create or cause development to have adverse impacts on the health, safety, or general welfare of the general public. (9) The proposed mixed use development’s level of compliance with applicable Virginia Uniform Statewide Building Code, fire safety, Americans with Disabilities Act, and other applicable legal or regulatory requirements and standards. (c) Plans and plats, upon final approval by the Land Development Committee, may be executed in any reasonable phased approach that provides for a rational extension of public infrastructure to serve the phases of the development.
(2) That this ordinance shall become effective immediately upon adoption.
6.D. REPORT: TRANSIENT OCCUPANCY TAX
Tyler C. Southall, County Attorney, discussed the following regarding the transient occupancy tax. He stated that in looking at ways to create additional tax revenue during very trying times without imposing additional cost on the county citizens, the transient occupancy tax was reviewed by staff.
Currently, Dinwiddie County charges a transient occupancy tax of two percent (2.0%) of the amount of charge for the occupancy of any room or space occupied in “hotels, motels, boarding houses, travel campgrounds, and other facilities offering guest rooms rented out for continuous occupancy for fewer than 30 consecutive days”. Under state law, the county is authorized to levy a transient occupancy tax of up to five percent (5.0%) of the charge for occupancy of a qualifying room or space. However, all transient occupancy tax collected in excess of the original two percent of the charge for occupancy must be designated and spent solely for tourism and travel, marketing of tourism or related initiatives after consultation with local tourism industry organizations, including representatives of lodging properties located in the county.
As discussed in recent budget workshops, staff suggests adopting an ordinance to increase the transient occupancy tax to five percent (5.0%) of the charge for occupancy of a qualifying room or space. A draft ordinance was distributed to the Board for review.
7.A. ACTION ITEM: TELECOMMUNICATIONS WEEK RESOLUTION
Denice Marrs, Communications Manager, presented the resolution below to the Board for consideration.
Mr. Moody stated that the telecommunications personnel do an excellent job for Dinwiddie County, as well as the state and nationally. He expressed that their work is appreciated.
Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner,
Resolution
BOOK 21 PAGE 18 MARCH 20, 2012 DRAFT Telecommunications Week
WHEREAS, in 1991 Congressional resolution named the second full week in April of every year National Telecommunications Week; and
WHEREAS, emergencies can occur at anytime or any place and require the assistance of police, fire, or emergency medical services; and
WHEREAS, 9-1-1 is the Hotline for Help for people in emergency situations, and the 9-1-1 call taker’s voice is the first assurance that help is on the way; and
WHEREAS, 9-1-1 professional regularly meet the challenges of extremely stressful situations with calmness and efficiency; and
WHEREAS, when an emergency occurs, the prompt response of police officers, firefighters and paramedics is critical to the protection of life and preservation of property; and
WHEREAS, the safety of these emergency responders is dependent upon the quality and accuracy of information obtained from citizens who telephone the 9-1-1 communications center; and
WHEREAS, Public Safety Dispatchers are the “heart of public safety” providing assistance before any other emergency services arrive on scene; and
WHEREAS, Public Safety are a vital link for our emergency responders by monitoring their activities by radio, providing them information and insuring their safety; and
WHEREAS, Public Safety Dispatchers contribute substantially to the apprehension of criminals, suppression of fires and treatment of injuries and illnesses on a daily basis; and
WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism during the performance of his or her daily job duties:
NOW, THERFORE, BE IT RESOLVED that the County of Dinwiddie declares the week of April 09-15, 2012 to be National Telecommunications Week in honor of the men and women whose diligence and professionalism keep our county’s citizens and emergency responders safe.
ADOPTED this 20th day of March, 2012.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
7.B. ACTION ITEM: RESOLUTION OF SUPPORT - PETERSBURG NATIONAL BATTLEFIELD BOUNDARY MODIFICATION ACTS
W. Kevin Massengill, County Administrator, presented the resolution below to the Board for consideration. He stated in 2004 then-chairman Haraway wrote a letter to the federal government expressing Dinwiddie’s desire that the General Management Plan of BOOK 21 PAGE 19 MARCH 20, 2012 DRAFT the National Park Service choose Alternative D. In the Petersburg National Park Service boundary lines there are 30,000 – 40,000 acres that are deemed to be historical. The National Park Service decided in the early part of 2000 that in order for them to have a chance of preserving any of these battlefields they developed a General Management Plan and Option Alternative “D” that focuses each one of the major battles to what is referred to as an “epicenter” – where they need to be in order to be able to tell the story. That consists of 7,238 acres. Mr. Massengill stated that Dinwiddie County had more Civil War engagements than any other jurisdiction in the United States. History tourism is a significant part of our culture. He stated that this resolution would solidify the Board’s commitment that the 7,238 acres of the National Park Service be the alternative that the Board supports; and that the passage of both S.1713 and H.R.1296 be approved. Mr. Massengill stated that he had worked with both Senators and with Congressman Forbes, and has had fairly consistent communication with the Civil War Preservation Trust. He said passage of this opens up avenues for the historic Civil War lands here in Dinwiddie County to be preserved.
Upon motion of Mr. Lee, seconded by Dr. Moore,
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF DINWIDDIE, VIRGINIA, ENDORSING S. 713 AND H.R. 1296, THE PETERSBURG NATIONAL BATTLEFIELD BOUNDARY MODIFICATION ACTS
WHEREAS, Senators James Webb and Mark Warner have introduced S. 713, the Petersburg National Battlefield Boundary Modification Act, into the Senate; and
WHEREAS, Representative Randy Forbes has introduced H.R. 1296, the Petersburg National Battlefield Boundary Modification Act, into the House of Representatives; and
WHEREAS, both bills would modify the boundary of Petersburg National Battlefield to include 7,238 acres of core battlefield lands significant to the Siege and Defense of Petersburg, all land purchased from willing sellers; and
WHEREAS, the Siege and Defense of Petersburg was one of the most important battles of the Civil War and a significant event in the history of Dinwiddie County. The 150th Anniversary of the beginning of the Siege and Defense of Petersburg is June 2014 and is expected to be a major tourism event; and
WHEREAS, Petersburg National Battlefield is a valuable asset to the Tri-Cities – bringing more than 175,000 visitors and $8 million to the local economy in 2010 – and the County of Dinwiddie has a vested interest in the improvement, expansion, and proper management and maintenance of the Park; and
WHEREAS, the Chairman of the Dinwiddie County Board of Supervisors, on August 4, 2004, sent a letter to the National Park Service endorsing the proposed addition of the same 7,238 acres to the Petersburg National Battlefield as set forth in Alternative D of the Petersburg National Battlefield Management Plan; and
BOOK 21 PAGE 20 MARCH 20, 2012 DRAFT WHEREAS, the Board of Supervisors of the County of Dinwiddie is desirous of encouraging the passage of S. 713 and H.R. 1296, the Petersburg National Battlefield Boundary Modification Acts.
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of the County of Dinwiddie, that the Board encourages the passage of S. 713 and H.R. 1296, and directs the Clerk of the Board to send attested copies of this resolution to the Secretary of the Interior, to Senators James Webb and Mark Warner, to Congressman J. Randy Forbes, and to Lewis Rogers, Superintendent, Petersburg National Battlefield.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
7.C. ACTION ITEM: PETITION FOR DREDGING OF THE APPOMATTOX RIVER IN PETERSBURG, VIRGINIA
W. Kevin Massengill, County Administrator, presented the resolution below for the Board’s consideration. He stated that this resolution is in support of the City of Petersburg’s desire to request the Department of Conservation and Recreation (as that Department develops its 2013 Outdoors Plan) to include a significant project for the City of Petersburg. He said that Prince George had already passed this resolution and the Cities of Petersburg, Hopewell and Colonial Heights have it on their agendas.
Upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner,
PETITION FOR DREDGING OF THE APPOMATTOX RIVER IN PETERSBURG, VIRGINIA
WHEREAS, the Appomattox River Soil and Water Conservation District Board (ARSWCD) is a political subdivision of the Commonwealth of Virginia which focuses attention on land, water and related resource problems and develops programs for solving those related problems and coordinates any assistance from public and private sources in order to carry out conservation programs; and
WHEREAS, the Board of the ARSWCD supports the City of Petersburg’s efforts to have the old harbor area of the river dredged for the economic, tourism, and recreational benefits it will create including allowing the river to flow freely through the old harbor area of the city; and
WHEREAS, the County of Dinwiddie borders the City of Petersburg; and each locality is jointly affected by the economic, tourism, and recreational benefits of the other; and
WHEREAS, the Board of Supervisors of Dinwiddie County joins ARSWCD in supporting the efforts of the City of Petersburg’s efforts to have the old harbor area of the river dredged; and
WHEREAS, the Virginia Outdoors Plan is the official document for open space planning, conservation of land and outdoor recreation serving as a guide for increasing opportunities for outdoor recreation for all Virginians and many tourists, along with creating jobs; and BOOK 21 PAGE 21 MARCH 20, 2012 DRAFT
WHEREAS, the Board of Supervisors of Dinwiddie County supports the efforts to re-establish the navigational channel and harbor in the Appomattox River in downtown Petersburg to an acceptable depth that will allow for commercial and recreational use, and reduce flooding in the Old Towne area of the City during high water times; and
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of the County of Dinwiddie, Virginia that we do hereby request the Department of Conservation and Recreation to include in the 2013 Virginia Outdoors Plan the dredging of the old harbor area of the Appomattox River in Old Towne Petersburg.
Adopted this 20th day of March, 2012.
Ayes: Mr. Lee, Mr. Chavis, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
7.D. ACTION ITEM: CONTRACT AWARD FOR OLD HICKORY AIR & ELECTRICAL SUPPORT UNIT
Dennis Hale, Division Chief of Fire & EMS, presented the information below to the Board.
BACKGROUND As part of the ongoing process of replacing and upgrading our Fire & EMS apparatus, the Division of Fire & EMS is in the process of acquiring an Air/Electrical Support Unit. The unit will be stationed at the Old Hickory VFD. The unit is a replacement of the previous Squad 5 which had the breathing air support capability for the County. When that unit was taken out of service due to mechanical issues and subsequently replaced with a smaller unit acquired from the Dinwiddie Volunteer Rescue Squad, the capability to support breathing air needs for incident scenes, training courses and station cascade systems was lost.
This new unit will be built on a trailer instead of an apparatus chassis. This will allow the unit to be moved to any station, incident or training site without removing an entire unit from service or requiring a unit to sit out of position for long periods of time. The mobility of the trailer will also allow the departments to begin eliminating their older, outdated, station based compressors and use the single mobile compressor across the County for all air support needs. All departments currently have vehicles capable of towing the trailer which means the trailer can be moved by any department that has a need for the trailer without tying up an entire unit from the Old Hickory station.
An IFB was released with the County’s specifications to build this unit in January. Bids were opened on February 24, 2012. There were a total of (3) bids received, ranging in price from $89,472.00 to $112,021.00. All bids exceeded the project budget of $85,000.00. The bids were subsequently evaluated by the Division of Fire and EMS and the Dinwiddie County Fire & Rescue Association Apparatus Committee for responsiveness to our specifications and overall value. The committee also worked to reduce costs within the project to bring them closer to budget. After those reviews it was determined that the low bidder, Safe Air Systems of Randleman, NC would provide the County with the best value for construction of the apparatus at a cost of $89,472.
BOOK 21 PAGE 22 MARCH 20, 2012 DRAFT
LAST BOARD ACTION This project was approved by the Board of Supervisors as part of the FY 11/12 Capital Improvement Plan (CIP) with funding of $85,000.00. To fund the additional expenditure over $85,000, we would propose that $4,472 of the $14,467 remaining in the Ford Volunteer Fire Department project be transferred within the CIP fund to this project since the Ford project was completed last year.
REQUESTED ACTION We are asking for approval of the following resolution.
Upon motion of Mr. Lee, seconded by Mr. Chavis,
BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby authorize and direct the County Administrator to execute a contract for the purchase of one (1) Air/Electrical Support Trailer to Safe Air Systems of Randleman, NC for an amount not to exceed $89,472; provided, however that the County Administrator’s execution of the contract shall be contingent upon the receipt of appropriate documentation to the satisfaction of the County Attorney.
BE IT FURTHER RESOLVED that $4,472 be transferred from the Ford Volunteer Fire Department project to the Air/Electrical Support Trailer project in the CIP fund.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
CONTRACT
DINWIDDIE COUNTY FIRE & EMS AIR/ELECTRICAL SUPPORT TRAILER
The Agreement is made this day of , 2012, by and between Safe Air Systems, Inc., of 210 Labrador Drive, Randleman, North Carolina 27317 (party of the first part, and hereinafter known as “Contractor”), and the County of Dinwiddie, Virginia (party of the second part, and hereinafter known as “County”).
WHEREAS, pursuant to the Virginia Public Procurement Act, County solicited bids for the construction and delivery of one (1) Air/Electrical Support Trailer for use by the fire department to provide breathing air and electrical support to incident scenes, training sites and station cascade systems; and
WHEREAS, Contractor submitted a bid for same, consistent with the specifications in the Invitation for Bids; and
WHEREAS, Contractor was selected as the lowest responsive and responsible bidder; and
WHEREAS, County has selected Contractor for construction and delivery of one (1) Air/Electrical Support Trailer for use by the fire department to provide breathing air and electrical support to incident scenes, training sites and station cascade systems, according to the specifications in the Invitation to Bid; BOOK 21 PAGE 23 MARCH 20, 2012 DRAFT
NOW THEREFORE, in consideration of the mutual benefits, promises, and undertakings, the sufficiency and receipt of which are acknowledged, the following terms and conditions are agreed to by the parties to this Contract:
1. Incorporation by Reference. County’s Invitation For Bids (IFB #12-022312, release date January 22, 2012), including all related appendices and addenda; and Contractor’s bid response in its entirety dated February 20, 2012, are made a part hereof as if the same were fully set forth. If any discrepancies arise between County’s Invitation For Bids and Contractor’s bid response, Contractor agrees to abide by County’s Invitation For Bids. This procurement is governed by the Virginia Public Procurement Act and the Dinwiddie County Purchasing Policies and Procedures. All terms and conditions of the Act and the Policies and Procedures are hereby adopted and incorporated by reference herein.
2. Time of Performance. Contractor agrees to begin construction within ten (10) calendar days of receipt of County’s Written Notice to Proceed, with all construction/installation/delivery of Air/Electrical Support Trailer to be completed no later than four months (120 days) after issuance of Notice to Proceed. TIME IS OF THE ESSENCE. In the event the specified construction work is not completed by the applicable deadlines, Contractor may be subject to liquidated damages in the amount of $100.00 per day for each and every calendar day of delay beyond the time specified and as further specified in County’s Invitation For Bid.
3. Costs. Contractor agrees to perform all work and provide all equipment pursuant to this Contract for an amount not the exceed EIGHTY-NINE THOUSAND FOUR HUNDRED SEVENTY-TWO AND NO/100 DOLLARS ($89,472.00) (the “Contract Price”). Payment shall be made to Contractor at its Randleman, NC office within thirty (30) days after receipt of invoice and after County has inspected and tested the work and notified Contractor of its acceptance of same.
4. Notices. Any notices required shall be in writing, unless otherwise permitted hereunder, and shall be deemed received five (5) days after mailing of same in the U. S. Mail with postage prepaid at the addresses set forth below or upon actual receipt:
Notice to County shall be made to: Notice to Contractor shall be made to: W. Kevin Massengill Kenn Huston County Administrator Safe Air Systems, Inc. P. O. Drawer 70 210 Labrador Drive Dinwiddie, Virginia 23841 Randleman, North Carolina 27317 (804) 469-4500 (336) 953-9330
5. General Terms and Conditions. During the term of this Contract, Contractor agrees to procure and maintain insurance which meets all County’s requirements in the Invitation For Bids documents.
6. Authorization to Transact Business in the Commonwealth. Contractor represents that it is authorized to transact business in the Commonwealth of Virginia as a foreign business entity.
BOOK 21 PAGE 24 MARCH 20, 2012 DRAFT 7. Miscellaneous. This Contract shall be governed by the laws of the Commonwealth of Virginia. Venue for any action arising out of the performance of this Contract shall be with a state or federal court with jurisdiction in Dinwiddie County, Virginia. All pronouns used herein shall refer to every gender. Headings or titles in this Contract are only for convenience and shall have no meaning or effect upon the interpretation of the provisions of this Contract. This Contract is the entire agreement between the parties and may not be amended or modified, except by writing, signed by each party. If any provision of this Contract is determined to be unenforceable, then the remaining provisions of this Contract shall be interpreted as in effect as if such unenforceable provision were not included therein.
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day first written above.
Dinwiddie County, Virginia Safe Air Systems, Inc.
By:______By: W. Kevin Massengill County Administrator Title:
Attest:______Attest:
Approved as to form:
______County Attorney
7.E. ACTION ITEM: ATHLETIC FIELD USE POLICY
Brian Mancini, Director of Parks & Recreation, presented the policy below for the Board’s consideration. He stated that over the last couple of months in both the Board workshops and the Board meetings they had been working to perfect this document. He stated that the final draft was before the Board at this meeting (and has been posted on Playdinwiddie.com and the Dinwiddie County website for the last two weeks). He brought to the Board’s attention some changes that were made, and those changes were reflected in the document before the Board.
Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the Department of Parks and Recreation Policy Governing Use of Athletic Fields is adopted as presented.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
Dinwiddie County Department of Parks and Recreation POLICY GOVERNING USE OF ATHLETIC FIELDS BOOK 21 PAGE 25 MARCH 20, 2012 DRAFT
1. Purpose:
To establish policies, procedures, and fees for use of the athletic fields at the Dinwiddie Sports Complex (DSC) and the Eastside Community Enhancement Center (ECEC).
2. Background:
The Dinwiddie County Board of Supervisors recognizes the need to manage Parks and Recreation facilities to optimize their use by Dinwiddie County citizens. In addition, the Board acknowledges that efficient and fair use of these resources requires coordination among scheduling and maintenance, operations, and the administration of effective policies and procedures.
3. Definitions:
Adult Sports Leagues - Leagues that offer sports programs to participants 18 years of age and older.
County - The County of Dinwiddie, Virginia.
Department - The Dinwiddie County Parks and Recreation Department.
Designated Contact Person - The person designated by an organization or group that uses DSC and/or ECEC to be the agent/representative for the organization in all communications with the County. This person shall be the only person recognized by the County to represent the organization regarding any issues relating to the organization’s use of facilities. This person is responsible for seeing that all of the organization’s board members, coaches, and participants are aware of all policies, procedures, and conditions of use for the facilities which they have a permit to use.
Dinwiddie County Athletic Field Use Permit Request - The application form provided by the Parks and Recreation Department to make an official request for use of the athletic fields at DSC and/or ECEC.
Dinwiddie County Public Agencies – Includes Dinwiddie County departments and agencies other than Parks and Recreation.
Dinwiddie County Schools Interscholastic Regular Season Games – Virginia High School League sanctioned regular season interscholastic games and middle school games played by a team from Dinwiddie County Schools. The total number of home games may not exceed ten (10) games per sport and all games must start no later than 4:30 p.m.
Dinwiddie County Sports Organizations – Leagues, generally organized through an association or other non-profit organization, that have multiple teams and at least 80% percent of players residing in the County. These organizations do not restrict participation based on skill level.
Dinwiddie Sports Complex (DSC) - refers to the following facilities, as shown on the attached diagram (“Diagram Showing Athletic Fields at DSC”) 1 Baseball Field suggested ages 13+ BOOK 21 PAGE 26 MARCH 20, 2012 DRAFT 3 Softball/Baseball Fields suggested ages 3+ 1 Soccer Field suggested ages 12+ 1 Football Field all ages
Director - The Director of the Dinwiddie County Parks and Recreation Department.
Eastside Community Enhancement Center (ECEC) - refers to the following facilities as shown on the attached diagram (“Diagram Showing Athletic Fields at ECEC”) 4 Soccer Fields suggested ages 4-5 years old 3 Soccer Fields suggested ages 6-7 years old 3 Soccer Fields suggested ages 8+ years old
Exclusive Dinwiddie County Youth Sports Groups - Community-based youth sports groups, not organized through an association or other non-profit organization, that have multiple teams and at least 80% percent of players residing in the County. These groups select players based on try-outs and skill level, typically participate in leagues with teams from outside the County, and may also participate in local, state, regional, and national tournaments. Participants are 18 years of age and younger.
For-profit Organization - An organization that operates with the primary intention of making a profit.
Inclusive Dinwiddie County Youth Sports Groups - Community-based youth sports groups, not organized through an association or other non-profit organization, that have multiple teams and at least 80% percent of players residing in the County. These groups do not restrict participation based on skill level. Participants are 18 years of age and younger.
Independent Youth and Adult Teams - Individual teams that compete in independent leagues or that participate in traveling leagues and tournaments.
Non-profit Organization - Any organization that has tax-exempt status under federal law.
Non-Dinwiddie County Youth Sports Organizations - Leagues that have (1) multiple teams and (2) more than 20% of players residing outside of the County. Participants are 18 years of age and younger.
Regular Season of Play - The season of the year (spring, summer and fall) that a certain sport is normally played.
4. Operating Schedule:
The athletic fields will be available daily, March 1 through October 31, from 8:00 a.m. until 10:00 p.m. The Department reserves the right to close the park during periods of inclement weather. See subsections xi. and x. of Section 6. for more details.
No game shall begin earlier than 8:30 a.m. or begin later than 9:00 p.m. except with the prior written approval of the Director.
BOOK 21 PAGE 27 MARCH 20, 2012 DRAFT All lights will be turned off by 10:00 p.m. Exceptions may be made for extenuating circumstances, such as extra innings or overtime, or for tournament play, with prior written approval from the Director.
5. Reservation Policies and Procedures:
a. Priority of Use
The priority levels listed below shall determine the order of scheduling and usage for DSC and ECEC athletic fields. Applicants may request use of the facilities for Regular Season of Play practices, games and tournaments only. Within each Level, the Department will consider requests for regular season of play events before requests for special events.
i. Level 1 (1) Dinwiddie County Parks and Recreation-sponsored programs (all ages) (2) Other Dinwiddie County Public Agencies (3) Dinwiddie County Schools Interscholastic Regular Season Games
ii. Level 2 (1) Dinwiddie County Sports Organizations
iii. Level 3 (1) Inclusive Dinwiddie County Youth Sports Groups (2) Exclusive Dinwiddie County Youth Sports Groups
iv. Level 4 (1) Non-Dinwiddie County Youth Sports Organizations (2) Adult Sports Leagues (3) Independent Youth and Adult Teams (4) Other Non-Profit Organization Events or Activities (5) Other For-Profit Organization Events or Activities
Note: failure to comply with terms of an approved application may result in the user being considered in a later level than indicated above.
b. Special Events: Stand-Alone Tournaments, Fund Raising Games, For-Profit Games, Camps
All requests for tournaments, camps, or special events that are not considered part of an applicant’s regular season or post-season use will be considered after requests for regular season or post-season use. These requests may require payment of additional fees and charges. Due to the nature of these types of uses, a proposed schedule of games or events/activities shall be submitted with the Dinwiddie County Athletic Field Use Permit Request to ensure that the activity can be accommodated.
c. Dinwiddie County Athletic Field Use Permit Request (“General Application”) BOOK 21 PAGE 28 MARCH 20, 2012 DRAFT
A Dinwiddie County Athletic Field Use Permit Request form must be submitted in order for a request to receive consideration for approval. Individuals completing this form must be at least 21 years of age. This form can be obtained:
i. At the main office of the Dinwiddie Parks and Recreation Department located at the Eastside Community Enhancement Center, 7301 B. Boydton Plank Road, Petersburg, VA 23803; ii. At the Dinwiddie Sports Complex Office at 5850 R.B. Pamplin Drive, Sutherland, VA 23885; or iii. By downloading the form online at www.PLAYdinwiddie.com.
The form must be filled out completely, including the requested date(s) and time(s) for the proposed use(s), the name of the applicant, type of event, facility requested, and the applicant’s contact information. Failure to fill out the form completely will delay the County’s response to the request. Submission of a completed request form does not guarantee approval of the request.
Requests made by Level 2, 3 or 4 applicants will not be approved prior to the submission dates listed below or prior to finalization of the Level 1 applicant(s)’s schedules for the applicable reservation period. All applications will have a minimum two (2) day review period. The applicant will be notified and informed about the status of their application after the review.
d. Submission Deadlines and Reservation Periods
Submission Deadline for General Reservation Period Application December 1 March 1 to May 31 March 1 June 1 to August 31 June 1 September 1 to October 31
Applications will be considered according to the “Priority of Use” chart in 5(a) above. Repeat users shall be considered first within each category. Only applications received by the applicable submission deadline date above are guaranteed to be considered. If an application overlaps two reservation periods, it will be considered as one application submitted for the earlier reservation period. All applications received after the deadline will be considered on a first- come, first-serve basis, subject to availability.
e. Insurance Requirements
i. Certificate of Insurance
A certificate of insurance is required for all user organizations. It shall contain the following terms and coverage:
1. Public liability and property damage insurance in an amount not less than $1,000,000 per occurrence; 2. The County of Dinwiddie must be named as the certificate holder as follows: BOOK 21 PAGE 29 MARCH 20, 2012 DRAFT “County of Dinwiddie,14016 Boydton Plank Road, Dinwiddie, VA 23841”; 3. The County of Dinwiddie must be named as additional insured as follows: “County of Dinwiddie, Virginia, its officers, agents, and employees”; and 4. The coverage shall not be canceled or reduced without at least thirty (30) days written notice to the County.
Users shall submit the required certificate of insurance to the Department no less than 30 days prior to the first reservation date. Failure to do so may result in the Department rescinding approval of the application and cancelling all field reservations.
ii. Waiver of Liability
Users shall require all participants to sign waivers that release and absolve the County of Dinwiddie, Virginia, its officers, agents, and employees of all liability and responsibility in the event of accident or injury and shall keep them on file by the user for two years after the conclusion of the event/season.
The waiver shall be in a form approved by the Dinwiddie County Attorney. User either (1) shall provide a copy of the proposed waiver to the Department with the Permit Application for review by the County Attorney or (2) shall use the waiver form provided by the Department.
f. Scheduling
At least fourteen (14) days prior to the first reservation date, each approved user must provide the Department with a written schedule of field assignments, including dates, times, and teams. For reservations involving a Regular Season of Play, each approved user must provide the Department with league schedules at least seven (7) days prior to the first reservation date.
Any times and fields that user requested and the Department approved but which are not used in the written schedule of field assignments will revert back to “open status” and may be assigned by the Department to another applicant. Users not using Dinwiddie County athletic fields as requested in their application and as approved by the Department may lose their deposit and/or receive later consideration for future applications.
The Director may require users employ staggered starting times in order to manage parking and traffic flow efficiently. Users shall abide by these staggered times.
Make-up games will be rescheduled as needed and shall be coordinated with the Department.
g. Fees and Charges
i. Security Deposit BOOK 21 PAGE 30 MARCH 20, 2012 DRAFT Level 3 and 4 applicants must submit a $250.00 security deposit with each “Dinwiddie County Athletic Field Use Permit Request” in order for the application to be processed and considered. The security deposit will be refunded within thirty (30) days if one of the following occurs:
1. The permit request is not approved; 2. The tournament or game is cancelled, by written notification to the Director, at least 14 days prior to event start date; 3. The tournament or game is cancelled due to inclement weather AND cannot be rescheduled by the Department; or 4. The tournament or event takes place, and following the event, an inspection by the Department determines that no damage has occurred to the athletic fields and the surrounding areas (bathrooms, concessions, dugouts, benches, etc.) or to rented football equipment, if applicable.
ii. Field Rental and Preparation Fees
Field rental and preparation fees shall be assessed according to the chart below. Applicants should estimate the applicable fees on the permit application; however, the Department will determine the final amount due for field rental and preparation.
The remaining fee balance shall be payable no less than thirty (30) days prior to the first scheduled use.
The user shall be responsible for payment for any additional services or charges that become due during the course of its use of the facilities. Any such fees/charges that were not included in the initial permit approval will be billed at the conclusion of the activity and shall be paid to the Department within fourteen (14) days.
Level 1 Level 2 Level 3 Level 4 Instructional, Youth, $50.00 $50.00 and Intermediate N/A N/A (per day, per (per day, per Soccer Field field) field) Rental Fee Regulation Soccer $100.00 $100.00 N/A N/A Field Rental Fee (per day) (per day) Baseball and Softball $100.00 $100.00 Field N/A N/A (per day, per (per day, per Rental Fee field) field) Regulation Football $500.00 $500.00 N/A N/A Field (per day) (per day) Basic Baseball and $25.00 $25.00 $25.00 Softball N/A) (per field, per (per field, per (per field, per Field Preparation Fee game) game) game) * Advanced Baseball $75.00 $75.00 $75.00 and Softball N/A (per field, per (per field, per (per field, per Field Preparation Fee game) game) game) BOOK 21 PAGE 31 MARCH 20, 2012 DRAFT **
Football Game-Day $500.00 $500.00 Equipment Rental N/A N/A (per day) (per day) Fee *** Practice Fee (Each baseball, softball, $20.00 $20.00 $20.00 N/A football, and soccer (per field per day) (per field per day) (per field per day) field) ****
* Fee includes raking of baselines, mound area, and home plate area, along with minor repairs to the lines
** Fee includes dragging of the infield, watering of the infield, complete re-lining of the field, and raking of the pitches mound, home plate area, and baselines
*** Equipment includes the first down chains and markers, the end zone pylons, the yard markers, and the goal post pads
**** Level 2 programs are not required to pay the practice fee if the practices are being held during their regular season. Level 2 programs, however, are required to pay the practice fee if the practices are held after the completion of the regular season.
iii. Refunds of Rental Fees upon Cancellation
The Department may refund facility rental fees if user is unable to use the reserved facility at the reserved date and time. User must request refunds of facility rental fees in writing from the Director. Refunds will be limited to 50% of the total cost for the approved reservation of facility use. No refunds will be issued for regular season games that can be rescheduled or for a scheduled event that is cancelled less than fourteen (14) days before the date of the event.
iv. Subleasing
No subleasing or other unauthorized use of the fields is allowed under any circumstances. Any attempt to sublease fields will result in the revocation of all permits and denial of future requests.
v. Fees for Dinwiddie County Government Users
No fees shall be charges for field use by the Dinwiddie County Government, its departments, or the Dinwiddie County Schools.
6. Facility Operations:
i. Admission/Gate Fees Prohibited
Users shall be prohibited from charging admission or gate fees for entry into the facilities unless the user receives written permission from the Director at least BOOK 21 PAGE 32 MARCH 20, 2012 DRAFT fourteen (14) days in advance. If user receives authorized written permission to charge admission or gate fees, user must comply with all federal, state, and local tax requirements for admissions or gate fees, including but not limited to the admissions tax provisions of the Dinwiddie County Code contained in Chapter 19, Taxation, Article X, Admission Taxes. Please contact the County’s Commissioner of the Revenue for more information.
ii. Donations
Users shall be prohibited from requesting donations in association with their use of the facilities unless the user receives written permission from the Director at least fourteen (14) days in advance. Non-profit organization users may request permission to solicit donations by sending a letter to the Director which includes the dates, times, a breakdown of the donations being requested, the purpose/intent of the donation request, and evidence of the user’s non-profit status. Fees or donations cannot be charged at any time for personal gain. Users shall not prohibit entry by anyone refusing to donate.
iii. Food and Beverage
Food and beverage sales by user organizations or other outside entities are prohibited. The Department operates a concession stand at DSC and the ECEC, and the Department will determine and post concession stand hours. Participants and attendees may bring their own food and beverages into DSC/ECEC; however, glass containers are prohibited. Please see Section 7, vii. below.
iv. Merchandise Sales
Merchandise sales by user organizations or other outside entities are prohibited unless the user receives written permission from the Director at least fourteen (14) days in advance. If user receives authorized written permission to sell merchandise, user must comply with all federal, state, and local tax requirements for merchandise sales.
v. Accident/Incident Reporting
All accidents/incidents requiring medical attention or when public safety or law enforcement personnel are called to assist with the situation shall be reported immediately to the Parks and Recreation employee on duty. The Parks and Recreation employee will complete an incident/accident report for the situation. The user’s Designated Contact Person should sign and receive a copy of the report.
vi. Metal Cleats
Use of shoes with metal cleats must be approved by the Director in writing, except for interscholastic games or any other game sanctioned by Virginia High School League that allows the use of metal cleats. If approved, such use shall be confined to the field of play only.
vii. Soft Toss of Baseballs/Softballs
BOOK 21 PAGE 33 MARCH 20, 2012 DRAFT Soft tossing baseballs and/or softballs into ball field fencing or the dugouts is prohibited.
viii. Property Damage
The user shall be responsible for any and all damage to the County’s premises, equipment, and property caused by its participants/guests/attendees. After an activity is concluded, if there is damage to the County’s premises, equipment, and/or property, or if there is a need for additional maintenance of the fields or facilities (in excess of normal services/time), the charge for all such costs shall be assessed against the user. The security deposit shall be applied against the costs. The user will be charged for all amounts in excess of the security deposit.
Dinwiddie County is not responsible for accidents, injuries or loss of or damage to property belonging to individuals or users while on County premises.
ix. Inclement Weather
The Department reserves the right to cancel an event at any time due to inclement weather or any other condition deemed detrimental to the facility or the public. In case of inclement weather, the user may contact the Department’s Athletic Manager, Parks Services Manager, or the Director for an update on the conditions. Examples of conditions that may require the alteration or cancellation of any scheduled activity include, but are not limited to:
• Standing water or puddles on the field; • Footing is unsure and slippery; • Ground is waterlogged and squishy; • Grass can be dislodged from the ground easily; • Frost, snow, sleet, or freezing rain; • Lightning; • Severe weather storms; • Unsafe facility conditions; or • Use of the facilities would cause damage.
Decisions made by the Department on the playability of the fields are FINAL.
x. Lightning
In the event of lightning, all persons on the property must retreat to their vehicles or move inside of a nearby building. Congregating in the dugouts or under the concourse over hang is prohibited when lightning is present.
xi. Trash Removal
Each user is responsible for ensuring that all trash is removed from all fields, player benches, bleachers, and dugouts and deposited in the appropriate receptacles. Plastic bottles and all waste materials must be placed in trash containers and/or recycling receptacles.
BOOK 21 PAGE 34 MARCH 20, 2012 DRAFT xii. Tents and Canopies
No tents or canopies are permitted on the sidewalks or on the main concourse areas adjacent to the concession stand. Use of tents and canopies in the grass area is prohibited unless the user receives written permission from the Director at least fourteen (14) days in advance. Due to the presence of underground utilities, no stake or spike shall be inserted into the ground.
xiii. Field Closures, Rest and Renovation
An annual turf management program that provides rest and renovation periods for the athletic fields will be in operation as part of the overall maintenance program.
Due to the field maintenance program, no athletic fields will be available for reservation for events other than events sponsored by the Department from November 1st through February 28th. This program also may require the closure of fields, denial of use of a field, and/or alternate sites for from March 1 – October 31. The Director may make an exception to this policy if it is consistent with the field maintenance program.
xiv. Preparation/Maintenance of Fields
The Department will be responsible for all field preparations and field maintenance. Field preparation and/or field maintenance (including but not limited to digging, trenching, adding/removal of soil, use of field grooming machines or other motorized equipment on the fields) by users is strictly prohibited. Penalties for violations of this provision may include loss of field use for the remainder of the season (or special event) and possible denial of field use in the future, in addition to restitution for field repair as necessary.
xv. Maintenance of Structures
No person shall construct, add to, or tamper with any structure maintained or operated by the Department. Penalties for violations of this provision may include loss of field use for the remainder of the season (or special event) and possible denial of field use in the future, in addition to restitution for structure repair as necessary. The Department reserves the right to remove and discard any additions to structures which have been added in violation of this provision.
xvi. “As Is” Condition and Governmental Immunity
ECEC and DSC are provided in “as is” condition. The Department makes no warranty or guarantee as to the condition of the fields or facilities or the condition of the availability of the equipment provided. The County of Dinwiddie may have sovereign immunity to claims arising from the use of ECEC and DSC.
xvii. Field Lining
The Department will provide field marking of foul lines, batter’s boxes and pitching circles on the baseball and softball fields, all soccer field lining, and all football field lining. Additional field markings, if necessary, shall be approved by the Director in writing at least fourteen (14) days prior to the start date. Please see BOOK 21 PAGE 35 MARCH 20, 2012 DRAFT fee structure for additional information regarding additional lining, dragging, watering, etc.
xviii. Field Modifications
Modifications to base and goal locations and the use of portable fencing, mounds and goals must be approved by the Director in writing at least fourteen (14) days prior to the start date. Users are required to provide any of the above-mentioned portable equipment for their use and it shall be subject to a safety inspection by the Department.
xix. Business Hours
Business hours for DSC are 9:30 a.m. to 5 p.m., Monday through Friday. Business hours for ECEC are 11 a.m. to 8 p.m. Monday through Thursday. Different hours for DSC and ECEC may be set from time to time by the Director.
7. Facility Regulations:
i. Motorized Vehicles
Motorized vehicles shall not be driven on any area except the paved roadways or parking areas. This restriction shall not apply to officials, agents or employees of any governmental agency while properly engaged in the scope of their employment or to authorized persons delivering supplies or performing maintenance or repairs.
ii. Skates, Scooters, Skateboards, and Bicycles
Roller skates and roller blades are prohibited on the sidewalks and the concourse areas adjacent to the concession stands. Skateboards and motorized scooters are prohibited throughout the parks; however, this restriction shall not apply to those with disabilities requiring use of motorized scooters.
iii. Golfing, model airplanes, kite flying, rockets and other airborne equipment
Golfing and the use of model airplanes (radio or wire controlled), kites, rockets and other airborne equipment are prohibited.
iv. Bicycles
Bicycles are prohibited on the sidewalks and in the concourse areas adjacent to the concession stands. Bicycles are restricted to the parking lots and shall be parked in a bicycle rack when not in use.
v. Dogs and Other Domesticated Animals
No dogs or domesticated animals of any kind are permitted on Parks and Recreation grounds; however, this restriction shall not apply to properly BOOK 21 PAGE 36 MARCH 20, 2012 DRAFT documented guide dogs and other service animals when accompanied by the person to whom they provide assistance.
vi. Other Animals on Parks and Recreation Grounds
No wild animals of any kind are to be captured, pursued, molested, injured, harassed, hunted or killed on Parks and Recreation grounds. If a wild animal exhibits dangerous behavior on Parks and Recreation grounds, its presence should be reported immediately to the Parks and Recreation employee on duty and/or Animal Control. Children should be kept away and the animal should be avoided until Animal Control arrives.
vii. Glass Containers
Glass containers are prohibited.
viii. Alcohol, Narcotic Drugs and Controlled Substances
Alcohol, narcotic drugs and/or controlled substances are prohibited on Parks and Recreation grounds.
ix. Smoking and the use of tobacco products
Smoking and the use of tobacco products are prohibited on Parks and Recreation grounds.
x. Noise
Use of artificial noise makers, horns, rattles, bells, or whistles by spectators are strictly prohibited. Use of the facilities shall comply with the Dinwiddie County noise ordinance (Dinwiddie County Code Sections 15-1 and 15-1.5). Please contact the County Attorney’s office for more information.
xi. Advertising and Signs
No person shall announce, advertise, or call the public attention to any article or service for sale without approval of the Department. No person shall paste, glue, tack or otherwise post any sign, placard or inscription without the approval of the Department.
xii. Fires, Grills, Fireworks and Flammable Materials
The kindling of any fire is prohibited. Portable barbecues, hibachis, gas grills, etc. shall be prohibited. Fireworks or other flammable materials are prohibited on Parks and Recreation grounds.
xiii. Nature of Events
The Department reserves the right to refuse or deny the use of ECEC or DSC to any activity or event that is derogatory in nature or not of a family oriented subject BOOK 21 PAGE 37 MARCH 20, 2012 DRAFT matter. All activities and events are subject to review and approval or denial by the Director.
8. CITIZEN COMMENTS
The Chairman read the following before opening the Citizen Comment period:
The Board of Supervisors desires to provide an opportunity for citizens to express their views on matters pertaining to Board issues that are not listed under the Public Hearings portion of this meeting. It is for that purpose the citizens comment period is provided. This time is not intended to be a question and answer period or time for dialogue with Board members or staff. Citizens desiring to address the Board must sign up prior to the commencement of the meeting. Comments must be confined to matters germane to the business of the Board. Citizens should address the Board with decorum. Loud, boisterous or disruptive behavior, obscenity and vulgarity should be avoided; as well as other words or acts tending to invoke violence or deemed to be a breach of the peace. Please do not forget that all comments shall be directed to the Board Chair.
The Chairman opened the citizen comments period.
1. June Crumpler – 15320 Boydton Plank Road – stated that the services of Ms. Ray, Deputy County Attorney, and Mr. Bassett, Planning Director, during the UDA Committee meetings were perfect. He said anything the Committee asked for was provided. He said he thought the ordinance that was decided on gave a lot of flexibility. He said that demographics and economics change, and this allows for something that is not “cut in stone”. Mr. Crumpler said also that he was asked by the Historical Society to let the Board know that on April 2, 2012 the Sesquicentennial Committee and the Historical Society will have their meeting at the A.P. Hill Site. He said this will be the same day that Patrick Falci (who played the part of A.P. Hill in the movie, Gettysburg) will do a program there for the 13th year.
2. Anne Scarborough – Dinwiddie – read an article about the State Stormwater Regulations, and the choice of either the locality administering the program (and being subjected to potential liability forever) or let the State administer the program (which could cause delays for those eager to clear land and break ground). She said she had not heard anything from the Board or staff about this. She said the deadline was March 31st. Ms. Scarborough commented about what was said about purchasing a new PA system for the Board room. She said what we have can be heard if they are used correctly. She said that she thought it was good that Chesterfield County listened to their citizens at a public hearing regarding their Comprehensive Plan. She said that although it had cost thousands of dollars, the citizens said to throw it out and start over so that was what Chesterfield did. She said they listened to the citizens and it was thousands of dollars “thrown right down the drain”.
As no one else was signed up to speak, the Chairman closed the citizen comments period.
9. COUNTY ADMINISTRATOR COMMENTS
W. Kevin Massengill, County Administrator, stated that Mr. Daniel Holser was present at the meeting. He is the new chief magistrate for the area.
BOOK 21 PAGE 38 MARCH 20, 2012 DRAFT Mr. Holser spoke to the Board and stated that he came from having been a magistrate in Virginia Beach. He is now the Chief Magistrate for the 11th District; and he covers the City of Petersburg, and the counties of Dinwiddie, Nottoway, Amelia and Powhatan. He reviewed the duties of a Magistrate. He said they provide an essential service for public safety. They issue processes of arrest, search warrants, and when someone is arrested they determine whether to hold them pending trial or to release them (and if released they determine the terms of that release). Mr. Holser stated that magistrates also have unique authority in the Commonwealth to issue detention orders and custody orders in cases of mental health crisis. All the magistrates are State employees who work for the Office of the Executive Secretary for the Supreme Court, so they are not on the county payrolls. However, by Code localities provide them with office space, non-consumable items, and equipment.
Mr. Massengill stated that he had met with Mr. Holser on Monday, and that he is a good addition and he looks forward to working with him.
Mr. Massengill addressed Ms. Scarborough’s comments. He stated that at their Virginia Association of Counties orientation that they attended in Richmond back in early January, every member of the Board had an hour and a half session regarding stormwater management (Mr. Massengill attended as well). That session was lead by both the Director of DCR and the Directors of DEQ. He said they had learned in great detail about stormwater management. In addition, he said there have been occasions of having DCR present to express the overall stormwater management rules and how they’re changing. He stated that he and the Planning staff had met with DCR, and he said the guideline date of March 31st is there. However, the State is trying to figure out how many jurisdictions would be interested in this. He said from a State prospective, depending on the number of localities they can get to agree to do, it would take a pretty big burden off of the state. He said the difficulty for localities is that the responsibility that has primarily been a state function for many years, will now be a local responsibility to the effect that maintenance would fall on the Dinwiddie County taxpayers squarely– not the state taxpayers as a Commonwealth. He stated he felt there was still ample time to be able to determine whether we wish to opt in or out. He said the County has indicated to the State that we have interest in continuing to explore our ability to take over the program. However, the State still has failed to give adequate guidelines to the localities of exactly what it means. He said the main reason there is interest in taking it over is because if the locality doesn’t manage the program, what could be a 30-60 day review for us – could turn out to be a 6-9 month review for the State. For many developers and especially contractors who are in land excavation business, for them to be bogged down with having to send every application to the Commonwealth of Virginia to have it reviewed, would have to be balanced. He said the County is still in the analysis phase.
Mr. Massengill thanked Mr. Clark, School Superintendent, for allowing the use of one of their buildings across from Dinwiddie Elementary School to temporarily house the Health Department.
Mr. Massengill asked if the Board could come in early on April 3rd before the tax rate public hearing to be presented the Capital Improvements Plan. He said staff will seek general direction from the Board at their April 17th meeting as to the budget that needs to be advertised for public hearing.
Mr. Massengill said that one of the biggest questions on a daily basis was “how is Amazon going?”. He said that the light and signalization piece for Amazon is currently on
BOOK 21 PAGE 39 MARCH 20, 2012 DRAFT schedule. He said site work is ahead of schedule as we were blessed with a very mild winter, the building pad is about two thirds complete, the steel work is scheduled to start the second week of April, and they are due to open in October. He said our County Departments and the Water Authority have been given positive accolades regarding this effort. Also, Amazon has started accepting applications for their senior management positions for both Dinwiddie and Chesterfield fulfillment facilities at www.amazon.com/jobs.
Mr. Massengill closed by saying that Mr. Greg Reid will leave Dinwiddie County April 1st to retire. He thanked Mr. Reid for his hard work and dedication; and said his guidance has always been “right on the money”. He stated that Mr. Reid was a true professional and the County has appreciated him being here.
10. BOARD MEMBER COMMENTS
Mr. Lee said that when he was on the Planning Commission it was kind of a running joke that when anyone from economic development would come to speak to them the last thing they would say to the Commissioners was, “big things are in the future for Dinwiddie”, and six months later they would come back and say the same thing. He said Mr. Reid had said in essence that “it’s a lot harder to sell property in Dinwiddie than he thought it was”. Mr. Lee said he appreciated Mr. Reid’s honesty; and that he has enjoyed working with him. He said he thought he had done a great job in the county.
Mr. Lee stated that he would again like to let people know that if they have concerns as far as the county is concerned to email him at [email protected] or call him.
Mr. Moody stated that he would also like to thank Mr. Reid for the time he has been at the county.
He commented also on the stormwater management program. He said his main concern was regarding development; and not getting development permits approved in a timely fashion. He said it could cause economic development to come to a screeching halt so it was a very serious issue that had to be considered carefully.
Mr. Moody said that he would miss the VDOT tour scheduled for the next week as he would be in Washington at a NACO Rural Caucus Fly-In. He said he will be meeting with Senators Warren and Webb’s offices, and Congressman Forbes’ office. He said he will also be meeting with the Postal Service Agency.
Mr. Chavis stated that he had contacted a gentleman at Chesterfield County who had dealt with the zip code issue; and that he and Mr. Massengill have a meeting scheduled with him the following week.
11. CLOSED SESSION:
At 4:52 p.m. upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner,
The Board of Supervisors of Dinwiddie County, Virginia convened in a closed meeting under:
a. §2.2-3711 (A)(5) Business and Industry Development: . Prospective Business & Industry
BOOK 21 PAGE 40 MARCH 20, 2012 DRAFT
b. §2.2-3711 (A) (7) Legal Advice . Memoranda of Understanding – Constitutional Officers
c. §2.2-3711 (A)(1) Personnel Matters: . Appointments • Appointment to Citizen Redistricting Advisory Committee • Petersburg Area Regional Tourism (PART) . Personnel • Planning & Community Development
Ayes: Mr. Lee, Mr. Chavis, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
At 7:00 p.m. upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner, the Board reconvened into open session.
Ayes: Mr. Chavis, Mr. Lee, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
CERTIFICATION
WHEREAS, this Board convened in a closed meeting under:
a. §2.2-3711 (A)(5) Business and Industry Development: . Prospective Business & Industry
b. §2.2-3711 (A) (7) Legal Advice . Memoranda of Understanding – Constitutional Officers
c. §2.2-3711 (A)(1) Personnel Matters: . Appointments • Appointment to Citizen Redistricting Advisory Committee • Petersburg Area Regional Tourism (PART) . Personnel • Planning & Community Development
AND WHEREAS, no member has made a statement that there was a departure from the lawful purpose of such closed meeting or the matters identified in the motion were discussed,
NOW BE IT CERTIFIED, that only those matters as were identified in the motion were heard, discussed or considered in the meeting.
Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner, this Certification Resolution was adopted.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
BOOK 21 PAGE 41 MARCH 20, 2012 DRAFT 12.A. PUBLIC HEARING: AMENDED CASE P-12-1, REZONING
Mark Bassett, Planning Director, presented the information below to the Board.
The Chairman opened the public hearing in this case.
As no one was signed up to speak to the case, the Chairman closed the public hearing.
The applicant is requesting to rezone with proffers property containing approximately 2.05 acres from Agricultural, General, A-2 to B-2, Business General to allow for continued business operation and potential expansion of a public garage. After the Planning Commission heard the rezoning request at their February and March meetings, (the request was amended after the February meeting adding a second, 1.05 acre parcel to the original request) the Planning Commission recommended approval of the rezoning with proffers to the Board of Supervisors by a vote of 5-0.
Planning Commission Mtg. Report
File #: P-12-1 Applicant: Samuel J. Lewis, Jr. Rezoning Request: Agricultural, General, A-2 to Business, General, B-2 Property Location: 14207 Gatewood Road, Dewitt Tax Map Parcel #’s: 57B-1-5B and 57B-3-B Property Size: 2.05 acres Magisterial District: Rowanty District Planning Commission Mtgs.: Initial hearing February 8, 2012 and Amended application hearing March 14, 2012
CASE OVERVIEW
The applicant, Samuel J. Lewis, Jr., is amending his rezoning request that the Planning Commission heard at the February 8 Planning Commission meeting to add an additional parcel to the original request; the aforementioned parcel being Tax Map Parcel 57B-3-B which is 1.05 acres in area.
Other than adding the additional parcel/acreage, the amended rezoning request remains the same with the applicant, Jay Lewis, requesting to rezone with proffers property containing approximately 2.05 acres from Agricultural, General, A-2 to Business, General, B-2, in order to allow for continued business operation and potential expansion of a public garage. The Business, General, B-2, zoning classification allows for general business pursuant to the Zoning Ordinance allowed density. The property is located at 14207 Gatewood Road, DeWitt, and is further defined as Tax Map Parcels 57B-1-5B and 57B-3-B. As indicated in the Dinwiddie County Comprehensive Land Use Plan, the subject property is located within the Planned Growth Area, which recommends limited commercial and service development for this general area.
ATTACHMENTS
Attachment A - Rezoning Application Attachment B - Property Location Map Attachment C - Property Picture BOOK 21 PAGE 42 MARCH 20, 2012 DRAFT Attachment D - Proffer Statement
LAND USE/ZONING ANALYSIS
The subject property is occupied by the automobile repair/service building which by Zoning Ordinance definition is classified as a “public garage”. The properties in the immediate area surrounding this land parcel include single-family residential dwellings to the south across Gatewood Road and also to the east. To the north and west of the subject property is single-family residential property and vacant/open space all of which is owned by the applicant and his family. The surrounding properties are zoned A-2, Agricultural, General. In the Comprehensive Land Use Plan the subject property is located within the Planned Growth Area, which recommends limited commercial and service development for this general area.
The Business, General, B-2 zoning district is intended for areas within the community that are appropriately located for the conduct of general business to which the public requires direct and frequent access, and given the location of the commercial business located on the subject property, which fronts on Gatewood Road, the subject property is well suited for the long standing business use requiring vehicular access.
OVERVIEW OF IMPACTS
Public Infrastructure, Public Safety, Land Use & Transportation Impacts
The impacts related to the rezoning of the subject property are dependent on the type of business being conducted on the subject property, and as previously noted, the subject property is currently occupied by the building housing the automobile repair/service business. The subject property currently has adequate area for vehicular access and parking. Currently, there is no impact to the public utility system and future impacts will be dependent on future expansion of the public garage. Any future development or future division of the property will be subject to governmental agency reviews and permitting. The impact on public safety has been minimal and does not have a potential to change from the history for the business will, again, be subject to the type of use that is developed on the property. The location of the property is well suited for responding to public safety related calls.
With the current use of the property generating minimal vehicle trips, the impacts on the existing transportation network are negligible. The subject property has direct access to Gatewood Road.
PROFFER STATEMENT
The applicant did submit a proffer statement as part of the rezoning request (see Attachment D). The applicant proposed the following condition as part of the proffer statement:
1. Use of the Property will be limited to a public garage as defined by the Dinwiddie County Zoning Ordinance.
Staff Recommendation: BOOK 21 PAGE 43 MARCH 20, 2012 DRAFT
Staff recommends APPROVAL of the request to rezone the subject property given that:
1. The current commercial use located on the subject property which is limited by the proffered condition conforms with the permitted uses allowed in the zoning classification requested: B-2, Business, General; 2. Given the historical manner of operation of the commercial use located on the subject property operating under the current A-2 zoning, the requested B-2, Business, General, conditioned zoning classification is compatible with the surrounding land uses and zoning; and 3. The requested B-2 District conditioned zoning classification and use permitted in the B-2 District conditioned zoning classification conform to the underlying uses recommended in the Planned Growth Area in the Comprehensive Land Use Plan for this general area.
PLANNING COMMISSION RECOMMENDATION
The following comments were made by the Planning Commission, Planning staff, the daughter, Queenie Byrd, and son-in-law, Alphonso Byrd, of the neighboring property owner to the east of the subject property, and the applicant’s Aunt at the February 8, 2012 meeting: Mr. Blaha asked Mr. Bassett if B-2 Zoning allows for a wrecker service and storage of vehicles.
Mr. Bassett said B-2 Zoning does allow a wrecker service as well as storage of vehicles. You would be allowed to store up to five vehicles per bay.
The Chairman said since there are no more questions for Mr. Bassett would the applicant like to come forward and add anything.
Mr. Lewis said he doesn’t have plans to immediately expand, but would like to have that option for the future. The primary reason I applied for this rezoning was to correct the current situation. The property is Zoned A-2 and because I do business there it should be Zoned B-2. As to the wrecker service, I have no intentions of pursuing that business.
The Chairman said since there are no more questions for the applicant he was opening the public hearing on the case. He asked if there was anyone signed up to speak.
Queenie Byrd – 4404 Pamela Drive, Disputana VA said her concern is the increase of vehicle traffic that will happen if and when Mr. Lewis chooses to expand. She has an elderly mother who has trouble seeing that lives nearby and is concerned about people wandering onto her property. She has no problem with Mr. Lewis expanding his business, but wants to know what he intends on doing to address her concern.
Mr. Hayes asked Mrs. Byrd has anything happened in the past that would cause you to feel uncomfortable about the business expanding.
Ms. Byrd said no it hasn’t.
Nancy Lewis – 17119 Nash Road, Dewitt VA said she is not afraid of the increased number of people or vehicles that might travel on the road because of the business expanding. She does understand Mrs. Byrd’s concern. BOOK 21 PAGE 44 MARCH 20, 2012 DRAFT
Mr. Kirkland asked Ms. Lewis if she was aware of anything negative happening in the past.
Ms. Lewis said she is not aware of anything negative happening.
Alphonso Byrd – 4404 Pamela Drive, Disputana VA said he wants to know what this rezoning does to or for all the land in the area. Does this rezoning open the door for others to be able to rezone their property to B-2? How much more vehicle or truck traffic will this change in zoning bring to the area?
The Chairman said since there is no one else signed up to speak he was closing the public hearing on the case. He asked the commissioners if they had any questions.
Mr. McCray said it’s an individual piece of property that is being requested to be rezoned to B-2. If at a later date someone else is interested in rezoning their property they would have to come before this Commission. That does not mean it would get immediate approval because another piece was zoned B-2. He said there are a lot of factors involved in giving a yes recommendation. However, he is in support of recommending this property for rezoning because he supports small businesses in the County.
Mr. Hayes said he does not see this as some trend that would cause Rezonings to take off in that area. Each parcel is evaluated on its own merit. If there was no business there whatsoever I would be inclined not to go with the rezoning because it’s all A-2 in that area. However, the fact that this business has been in existence for 40 years and we have worked with other property owners to make their property right, we need to do the same for this one.
Mr. Prosise said he understands Mr. Byrd’s concern, but we are just recommending for rezoning a 0.72 acre piece of property. He believes that the feel and use of the community will still be maintain and not affected by this rezoning.
Mr. Cunningham said Lewis’s Garage is a very clean and well run business. Mr. Lewis is always improving the outside look of the building and I understand his plans are to continue to do that. He doesn’t see the business causing any more impact than it has for the last 40 years. He said he understands Mrs. Byrd’s concerns because he has an aging mother that he cares for. However, knowing Mr. Lewis as he does he feels almost certain that if anything was to happen he would do all he could to remedy the situation. Mr. Cunningham said small businesses are the foot print of the County and we don’t need to force them away. He does not have a problem with what is being requested.
Mr. Blaha said if the garage has been in business for 40 years that would predate our zoning and make this parcel grandfathered. He believes that Mr. Lewis is doing the right thing in trying to get it zoned correctly. He said he doesn’t see an issue in people wandering over if an expansion would occur in the future. He agrees with Mr. Cunningham that we do need well run small businesses in the County, because they are an asset.
The Chairman said since there are no more questions he would entertain a motion from the Commissioners.
BOOK 21 PAGE 45 MARCH 20, 2012 DRAFT Mr. Cunningham made a motion and read the following: BE IT RESOLVED, that in order to assure compliance with Virginia Code Section 15.2-2286(A) (7) it is stated that the public purpose for which this Resolution is initiated is to fulfill the requirements of public necessity, convenience, general welfare and good zoning practice, I move that rezoning P-12-1 be recommended for approval with proffers to the Board of Supervisors. It was seconded by Mr. Tucker and with Mr. Kirkland, Mr. Hayes, Mr. Tucker, Mr. Cunningham, Dr. Prosise, Mr. Blaha and Mr. McCray voting “AYE” the case was approved.
At their March 14, 2012 meeting, the Planning Commission heard the applicant’s amended rezoning request and held the Public Hearing where no one signed up to speak. After closing the Public Hearing, the Planning Commission voted unanimously to recommend approval with proffers to rezone the subject property to B-2. Business General.
Mr. Massengill, County Administrator, asked the Chairman if he could interject an administrative housekeeping item. He stated that Mr. Bassett had come to him regarding the $1500 fee relative to this rezoning. Mr. Massengill stated that Mr. Lewis and his father have been an established business for 40 plus years in the county. Sometime in the early to mid 80’s the building burned down, and another building was put in its place. Staff researched the County file on this particular piece of property and that file does not indicate much information as to what was done at the time. He said there is not anything in the County record that they had done anything other than what they were asked to do at the time by the Planning Department. He said the Lewis’ intent has always been to do what was right on the property. He said the fact that this is being rezoned is more of a housekeeping item. He said there is no County staff working at this time who knows what took place at the time, and nothing in the file to indicate otherwise. He said this is a business that we hope expands and continues to add to the tax base; and continues to do good things for Dinwiddie County as they have for over four decades. He recommended the Board’s indulgence and that they allow that a fee not be charged in this case.
Mr. Lee stated that since his time on the Planning Commission he knows of three cases where, although they were different situations, there was no record of what had taken place. He said he was pretty sure that there was no fee charged in all three of those cases. He said he knew that at one point there was a “revolving door” in the Planning Department and things didn’t get documented as they should have during that time. Mr. Lee said he felt this is a way to fix something. He said the building certainly wasn’t camouflaged – it has been sitting in plain sight.
Mr. Massengill said that this is an existing business that has a strong potential to expand; and the county in the future, if it expands, will more than recoup this cost.
It was clarified that this was an extraordinary case.
Upon motion of Mr. Lee, seconded by Ms. Ebron-Bonner,
BE IT RESOLVED, that in order to assure compliance with Virginia Code Section 15.2-2286(A) (7) it is stated that the public purpose for which this Resolution is initiated is to fulfill the requirements of public necessity, convenience, general welfare and good zoning practice, that rezoning, P-12-1, is approved with proffers by the Board of Supervisors and that all fees be waived.
BOOK 21 PAGE 46 MARCH 20, 2012 DRAFT Ayes: Mr. Chavis, Ms. Ebron-Bonner, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
12. B. PUBLIC HEARING: PROPOSED AMENDMENT OF DINWIDDIE COUNTY CODE SECTION 15-4 CONCERNING INOPERABLE VEHICLES
Jason Stewart, Zoning Administrator, presented the information below to the Board.
The Chairman opened the public hearing in this matter.
1. Burton T. Davis – 1424 Sutherland Road – said he was against this as a lot of people in the community who have old vehicles that they use parts off of to keep what they have running would not be able to do that. He said it presents a hardship on the people in the county who have to use old vehicles. He said he couldn’t see enforcing this except in residential areas.
As no one else was signed up to speak, the Chairman closed the public hearing in this matter.
Dr. Moore asked if you can distinguish between rural and residential areas when it comes to this ordinance.
Mr. Southall, County Attorney, stated that right now we have agricultural and residential areas in the ordinance. He said if you have a really old pickup and it still runs, it is not an inoperable vehicle. He said this is an ordinance to keep people from having car junk yards.
Mr. Chavis said that it does say in residential, if it can be screened from view, that it is okay.
Ms. Ebron-Bonner said she thought this would address if an individual has perhaps ten cars on their property that they’re not doing anything with and it can be kind of hazardous to the area. She said some citizens have asked her what they can do about cars that are just sitting and not being used but are just eyesores. She said this ordinance would help with that situation.
Mr. Southall stated that “shield from public view” only works for 2 cars in residential, and 5 in agriculture.
Dr. Moore stated that he thought that 5 cars in an agricultural area to use for parts would be reasonable.
Mr. Moody asked if that was considered per tax map?
Mr. Stewart answered by tax parcel.
Mr. Moody said if someone had three or four parcels, they would be allowed 5 per parcel (but they would still need to be screened from view).
Ms. Ebron-Bonner asked how often areas were surveyed for inoperative vehicles.
BOOK 21 PAGE 47 MARCH 20, 2012 DRAFT Mr. Stewart answered that Mr. Harris is out daily; however, most of the time it is complaint driven.
Background: The Planning Department would like to update the Dinwiddie County Code Section 15-4 “Inoperative Vehicles” to stay consistent with current state statutes and bring clarity to future enforcement actions by adopting the latest state codes and definitions relevant to “Inoperative Vehicles”. The packet contains a draft ordinance sent to the Board detailing the proposed updates developed by Planning and Legal staff.
Requested Action: Staff recommends the Board adopt the code changes as presented.
Upon motion of Mr. Lee, seconded by Ms. Ebron-Bonner,
BE IT ORDAINED by the Board of Supervisors of Dinwiddie County, Virginia, that the ordinance amending Section 15-4 of the Code of the County of Dinwiddie, 1985, as amended, is adopted as presented.
Ayes: Mr. Chavis, Ms. Ebron-Bonner, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF DINWIDDIE, 1985, AS AMENDED BY AMENDING SECTION 15-4. OPEN STORAGE OF INOPERABLE VEHICLES CHAPTER 15. MISCELLANEOUS
BE IT ORDAINED by the Board of Supervisors of Dinwiddie County, Virginia:
(1) That Section 15-4 of the Code of the County of Dinwiddie, 1985, as amended, is amended by amended and re-enacted by inserting the following language shown underlined and deleting the language shown struck through: 15-4. Restriction of keeping of inoperable vehicles, etc.; removal; penalty. (a) Definitions. (1) As used in this section, the term “farm use” shall have the meaning ascribed to it in Section 46.2-698(B) of the Virginia Code. (2) As used in this section, the term "inoperable" shall apply to: (i) any vehicle which is not in operating condition; (ii) any vehicle which for a period of 90 days or longer has been partially or totally disassembled by the removal of tires and wheels, the engine, or other essential parts required for operation of the vehicle; or (iii) any vehicle on which there are displayed neither valid license plates nor a valid inspection decal. Farm use vehicles shall not be considered “inoperable” solely for failure to display valid license plates and a valid inspection decal. (3) As used in this section, "shielded or screened from view" means not visible by someone standing at ground level from outside of the property on which the subject vehicle is located. (4) As used in this section, “vehicle” means a motor vehicle, trailer or semitrailer, as each is defined in Section 46.2-100 of the Virginia Code.
BOOK 21 PAGE 48 MARCH 20, 2012 DRAFT (b) It shall be unlawful for any person to keep any inoperable vehicle on any property zoned for residential or agricultural purposes except: (1) in all zoning districts, such inoperable vehicle(s) may be kept within a fully enclosed building or structure; and (2) in areas zoned residential, a maximum of two such inoperable vehicles to be restored may be kept if they are shielded or screened from view; and
(3) in areas zoned agricultural, a maximum of five such inoperable vehicles may be kept if they are shielded or screened from view. (d) The owners of property zoned for residential or agricultural purposes shall remove therefrom any such inoperable vehicles that are kept in violation of this section within thirty (30) days of receipt of written notice thereof from the county. If a property owner fails to comply with this subsection, the county, through its own agents or employees may remove any such inoperable vehicles. In the event the county, through its own agents or employees, removes any such inoperable vehicle pursuant to this subsection, the county may dispose of such inoperable vehicle no sooner than fifteen (15) days after giving written notice to the owner of the inoperable vehicle. (e) The cost of the removal and disposal described in subsection (d) above shall be chargeable to the owner of the inoperable vehicles or premises and may be collected by the county as taxes are collected. Every cost authorized by this section with which the owner of the premises has been assessed shall constitute a lien against the property from which the inoperable vehicle was removed, the lien to continue until actual payment of such costs has been made to the county. (f) Notwithstanding the other provisions of this section, if the owner of such inoperable vehicle can demonstrate that he is actively restoring or repairing the inoperable vehicle, and if it is shielded or screened from view, the inoperable vehicle and one additional inoperative vehicle that is shielded or screened from view and being used for the restoration or repair may remain on the property. (g) Violations of this section shall be punishable as a class 1 misdemeanor. (h) The provisions of this section shall not apply to a licensed business which on June 26, 1970, was regularly engaged in business as an automobile dealer, salvage dealer or scrap processor.
Sec. 15-4. Open storage of inoperative vehicles.
(a) It shall be unlawful and a Class 1 misdemeanor for any person to keep, on any property zoned for agricultural or residential purposes, any motor vehicle, trailer or semitrailer, as such are defined in § 46.1-1 of the Code of Virginia, 1950, as amended, which is inoperative, except that:
(1) Such vehicles may be kept within a fully enclosed building; and
(2) A maximum of two such vehicles to be restored may be stored upon property zoned for residential purposes, if they are screened from public view by a suitable fence, vegetation or a combination thereof; and BOOK 21 PAGE 49 MARCH 20, 2012 DRAFT
(3) A maximum of five such vehicles may be stored upon property zoned for agricultural purposes, if they are screened from public view by a suitable fence, vegetation or a combination thereof.
(b) As used in this section, the term "inoperative motor vehicle" shall mean any motor vehicle which is not in operating condition or which, for a period of 90 days or longer, has been partially or totally disassembled by the removal of tires and wheels, the engine or other essential parts required for operation of the vehicle; or on which there are displayed neither valid license plates nor a valid inspection decal.
(c) The owner of property zoned for residential purposes shall, within 30 days after receiving written notice from the county, remove therefrom any inoperative motor vehicle, trailer or semitrailer that is in violation of this section.
(d) In the event the owner of the property fails to comply with a notice given pursuant to subsection (c) above, the county, through its own agents or employees, may remove the inoperative motor vehicle, trailer or semitrailer. The county may dispose of the motor vehicle, trailer or semitrailer so removed, after giving 15 days' notice to the owner of the vehicle.
(e) The cost of any removal and disposal by the county pursuant to this section shall be chargeable to the owner of the vehicle or premises and may be collected by the county as taxes and levies are collected. Every such cost with which the owner of the premises shall have been assessed shall constitute a lien against the property from which the vehicle was removed, the lien to continue until actual payment of such cost is made to the county.
(2) That this ordinance shall become effective immediately upon adoption.
12.C. PUBLIC HEARING: PROPOSED AMENDMENT TO THE COUNTY’S FISCAL YEAR 2012 BUDGET PURSUANT TO SECTION 15.2-2507 OF THE VIRGINIA CODE
Tyler C. Southall, County Attorney, presented the information below to the Board.
The Chairman opened the public hearing in this matter.
1. John Wamsley – 2619 Oxford Drive – asked about money given to the IDA to develop the land at the Commerce Park.
Mr. Burton Davis was signed up to speak but declined.
As there was no one else signed up to speak to this matter, the Chairman closed the public hearing.
BOOK 21 PAGE 50 MARCH 20, 2012 DRAFT Mr. Southall, County Attorney, spoke to Mr. Wamsley’s question regarding the grant from the Tobacco Commission. The County was required to match that grant. The $270,000 came from the Economic Development Fund (not from the General Fund). That amount is matching money and will not be reimbursed to the County. The $2.7M that is being discussed at this public hearing was a transfer out of the Undesignated General Fund Balance that was to go to the IDA as an upfront amount for the grant. That will not need to happen at this time.
PRIOR BOARD ACTION: On October 25, 2011, the Board of Supervisors (the “Board”) held a public hearing and appropriated $2,700,000 to the Industrial Development Authority (the “IDA”) so that the IDA could pay for items regarding (1) real estate work and related expenses in connection with a prospective business where no previous announcement had been made and (2) the purchase of real estate properties located off of Commerce Way north of the intersection of Route 460 and Interstate 85. The plan at the time was to appropriate these funds to the IDA so that the IDA could pay the prospective business where no previous announcement had been made (now known as Amazon.com) the money up front and then the IDA was to be reimbursed for the $2,700,000 from the Virginia Tobacco Indemnification and Community Revitalization Commission (the “Tobacco Commission”).
However, in the course of negotiations with Amazon.com, it became apparent that they would not need Dinwiddie County to front the money to the IDA. Instead they agreed that they could be reimbursed by the IDA after it had received the funds from the Tobacco Commission.
PROPOSED ACTION:
Since Amazon.com no longer needs the money up front, staff is advising that the $2,700,000 appropriation be rescinded to clean up the County’s accounting line items. It does not make sense to have such a large line item that will no longer be spent.
Furthermore, during the course of negotiations with Amazon.com, the County agreed to receive a $2,500,000 grant from the Governor’s Development Opportunity Fund, through the Virginia Economic Development Partnership, and disburse this money to the IDA, which would in turn disburse the money to Amazon.com.kydc LLC. The County needs to request this money by March 31, 2012.
Va. Code Section 15.2-2507 requires that a public hearing be held anytime the aggregate amount to be appropriated exceeds one percent of the total expenditures shown in the currently adopted budget. Thus, a public hearing has been advertised and will need to be held tonight.
RECOMMENDATION: Staff recommends the approval of the resolution attached as Attachment A.
Upon motion of Dr. Moore, seconded by Mr. Chavis,
Attachment A:
RESOLUTION OF THE BOARD OF SUPERVISORS OF DINWIDDIE COUNTY, VIRGINIA REGARDING THE SIMULTANEOUS APPROPRIATION OF $2,500,000 TO BOOK 21 PAGE 51 MARCH 20, 2012 DRAFT THE INDUSTRIAL DEVELOPMENT AUTHORITY OF DINWIDDIE COUNTY, VIRGINIA AND CANCELLATION OF THE $2,700,000 OCTOBER 25, 2011 APPROPRIATION FROM THE UNASSIGNED GENERAL FUND TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF DINWIDDIE COUNTY, VIRGINIA
WHEREAS, the Board of Supervisors of Dinwiddie County, Virginia (the “Board”) has set a priority to bring business to the Dinwiddie Commerce Park located in Dinwiddie County, Virginia (the “County”); and
WHEREAS, on October 25, 2011, the Board appropriated $2,700,000 from the unassigned general fund to the Industrial Development Authority of Dinwiddie County, Virginia (the “IDA”); and
WHEREAS, the aforesaid $2,700,000 appropriation was never actually disbursed to the IDA as the IDA had no need, and will have no need, for such $2,700,000 to be spent on items regarding (1) real estate work and related expenses in connection with a prospective business where no previous announcement had been made or (2) the purchase of real estate properties located off of Commerce Way north of the intersection of Route 460 and Interstate 85; and
WHEREAS, the Board desires to cancel and rescind the October 25, 2011 appropriation of $2,700,000 from the unassigned general fund to the IDA; and
WHEREAS, the Governor’s Development Opportunity Fund, through the Virginia Economic Development Partnership, has awarded the County a grant in the amount of $2.5 million dollars for the purpose of inducing Amazon.com.kydc LLC (“Amazon”) to construct, equip and operate a fulfillment center in the County, which grant may be required to be repaid in part or in whole by Amazon should Amazon fail to satisfy certain capital investment and job creation benchmarks; and
WHEREAS, pursuant to that certain Governor’s Development Opportunity Fund Performance Agreement among the County, the IDA and Amazon dated December 13, 2011, the County agreed to disburse the $2.5 million dollars to the IDA within thirty (30) days of receipt thereof;
NOW, THEREFORE, BE IT RESOLVED that the Board does hereby appropriate from the County’s General Fund balance and amend the fiscal year 2012 budget by the following amounts:
Transfer to Industrial Development $2,500,000 4-101-81600-5695 Authority of Dinwiddie County, VA
BE IT FURTHER RESOLVED that such appropriation and transfer shall not be effective until the County receives such grant funds from the Governor’s Development Opportunity Fund.
BE IT FURTHER RESOLVED that the October 25, 2011 appropriation of $2,700,000 from the unassigned general fund to the IDA is hereby cancelled and rescinded.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None BOOK 21 PAGE 52 MARCH 20, 2012 DRAFT
13.A. OLD / NEW BUSINESS: APPOINTMENTS
There were no appointments at this meeting.
14. CITIZEN COMMENTS
The Chairman opened the citizen comments period.
1. John Wamsley – 2619 Oxford Drive – said he had seen the ad for the tax rate for calendar year 2012. He questioned the ad and said it was not in compliance with the Code. He said a budget was to be approved before setting a tax rate. He said it was an 18 month tax rate for a 12 month budget.
As no one else was signed up to speak, the Chairman closed the citizen comment period.
Mr. Massengill, County Administrator, commented regarding Mr. Wamsley’s comments about the tax rate and budget. He said that it was his understanding that the County Attorney had met with Mr. Wamsley personally regarding this issue. Mr. Massengill stated that the County Attorney had given Mr. Wamsley his professional, legal opinion.
Mr. Southall, County Attorney, stated that he had met with Mr. Wamsley. He stated that in the 1970’s Section 2.2-2503 was amended and the sentence that Mr. Wamsley had read from the Code was added to that section of the Code. Mr. Southall said that Roanoke County at that used a process where they collected their taxes on a calendar year basis and they had a fiscal year budget. The Roanoke County attorney asked for an opinion of the Attorney General of Virginia asking if adding this sentence to the State Code meant he had to change his budget process. The Attorney General of Virginia gave him an opinion that said that it would not affect his budget process. Mr. Southall said that based on that opinion of the Attorney General of Virginia that Dinwiddie County has felt that the way it does its budget process is legal and in compliance with 2.2-2503 and the other sections in 58.1 (which is the Taxation section of the Code of Virginia pertaining to how the budget is done).
15. ADJOURNMENT
Upon motion of Mr. Chavis to adjourn, seconded by Ms. Ebron-Bonner,
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
The meeting was adjourned at 7:45 p.m.
______Harrison A. Moody, Chairman
ATTEST:______BOOK 21 PAGE 53 MARCH 20, 2012 DRAFT W. Kevin Massengill County Administrator Clerk to the Board
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BOOK 21 PAGE 54 MARCH 20, 2012 DRAFT VIRGINIA: AT THE SPECIAL JOINT MEETING OF THE DINWIDDIE COUNTY BOARD OF SUPERVISORS AND THE PLANNING COMMISSION HELD IN THE BOARD MEETING ROOM OF THE PAMPLIN ADMINISTRATION BUILDING IN DINWIDDIE COUNTY, VIRGINIA, AT 3:00 P.M. ON THE 28TH DAY OF MARCH 2012.
BOARD OF SUPERVISORS PRESENT: DR. MARK E. MOORE ELECTION DISTRICT 2 WILLIAM D. CHAVIS ELECTION DISTRICT 3 BRENDA EBRON-BONNER ELECTION DISTRICT 5
ABSENT: HARRISON A. MOODY ELECTION DISTRICT 1 DANIEL D. LEE ELECTION DISTRICT 2
Note: Mr. Lee met the Board for part of the driving tour and left after completing the tour.
PLANNING COMMISSION: NO PLANNING COMMISSIONERS WERE IN ATTENDANCE
ADMINISTRATION PRESENT: TYLER C. SOUTHALL, COUNTY ATTORNEY ======
The Vice Chairman opened the meeting at 3:00 p.m.
ROLL CALL
PRESENT: Mr. Chavis Ms. Ebron-Bonner Dr. Moore
ABSENT: Mr. Lee Mr. Moody
Mr. Rob Crandol, P.E., District Program Director for VDOT, spoke to the Board before the group left for the driving tour. Ms. Melinda Baicy, Program Manager, and Mr. Bob Zimmerman, Petersburg Residency Engineer were also present.
Mr. Crandol presented the information below to the Board.
Secondary Six Year Plan FY 2013 • General Purpose of your Secondary Six Year Plan (SSYP) • Your role as decision maker • Projects in a SSYP • Process requirements and needs • How the process works • Follow a project through SSYP • SSYP FY 2012 Allocations
BOOK 21 PAGE 1 MARCH 28, 2012 DRAFT • Moving forward with FY 2013
General Purpose of the Secondary Six Year Plan
Agreement between Dinwiddie County and VDOT that… – Lists and describes roadway improvements that we plan to begin/continue in the next 6 years - design, right of way, or construction. – Supersedes the previous plan – Contains all projects that are incomplete
Your role as decision maker: • You determine which projects take priority • You select the projects that are added to the plan each year • You determine whether to continue funding projects in your plan that may already be underway • VDOT implements your plan
Projects in a SSYP • Have secondary roads funds planned and allocated by you • Are either “in progress” or plan to be “in progress” within 6 years • Have funding sources from other programs, but have some matching funds from the secondary system
Process Requirements & Needs Board of Supervisor’s workshop/field tour – focused on setting priorities • March 28, 2012 Required advertisement of DRAFT SSYP document and notice of joint BOS/VDOT Public Hearing • Advertised a minimum of 2 weeks Joint BOS/VDOT Public Hearing • April 17, 2012 Adoption of plan – as advertised or as amended by the BOS • Completed April 2012 (target)
*Due to advertising needs, it was decided that the target date is changed to May for a public hearing*
Options For SSYP FY 2013 County-wide Incidentals – Preliminary Engineering and Survey – Fertilization and Seeding – Traffic Services – Right of Way Engineering – Traffic Calming
SSYP FY2012 Allocations
Dinwiddie County Construction Program Actual Allocations
BOOK 21 PAGE 2 MARCH 28, 2012 DRAFT Secondary Unpaved Roads $0 $0 $0 $0 $0 $0 $0 TeleFee $102,361 $96,433 $96,433 $96,433 $96,433 $96,433 $584,526 Residue Parcel $0 $0 $0 $0 $0 $0 $0 STP Converted from IM $0 $0 $0 $0 $0 $0 $0 Federal STP - Bond Match $0 $0 $0 $0 $0 $0 $0 Formula STP $0 $0 $0 $0 $0 $0 $0 MG Formula $0 $0 $0 $0 $0 $0 $0 BR Formula $0 $0 $0 $0 $0 $0 $0 Formula STP - Match $0 $0 $0 $0 $0 $0 $0 State Funds $0 $0 $0 $0 $0 $0 $0 Federal STP $0 $0 $0 $0 $0 $0 $0
Total $102,361 $96,433 $96,433 $96,433 $96,433 $96,433 $584,526
At 3:20 p.m. the Board left for the tour. The Board toured the sites for priority on the SSYP as follows: Rt. 689 – Bobcat Road, Rt. 604 – Halifax Road (guardrail), Rt. 670 Duncan Road, Rt. 600 Ferndale Road. Mr. Lee met up with the group at Cedarheart Market on Ferndale Road and participated in the rest of the tour, but did not join them on their return to the Pamplin Building and the Board Room.
It was the consensus of the Board to have VDOT find out if guardrails could be installed under the safety program along the portion of Halifax Road as currently shown in the current SSYP. If the guardrails cannot be installed without extensive shoulder and slope upgrades, then the money from that project is to be shifted to the rural rustic paving program to save Baugh Road (Rt. 666).
ADJOURNMENT
Upon motion of Mr. Chavis to adjourn, seconded by Ms. Ebron-Bonner,
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore Nays: None Absent: Mr. Lee, Mr. Moody
The meeting was adjourned at 5:48 p.m.
______Dr. Mark E. Moore Vice Chairman
ATTEST:______W. Kevin Massengill County Administrator Clerk to the Board
BOOK 21 PAGE 3 MARCH 28, 2012 DRAFT
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BOOK 21 PAGE 4 MARCH 28, 2012 DRAFT VIRGINIA: AT THE SPECIAL CLOSED MEETING FOLLOWED BY THE SPECIAL BUDGET WORKSHOP MEETING OF THE DINWIDDIE COUNTY BOARD OF SUPERVISORS HELD IN THE MULTI-PURPOSE ROOM OF THE PAMPLIN ADMINISTRATION BUILDING IN DINWIDDIE COUNTY, VIRGINIA, ON THE 3RD DAY OF APRIL 2012 AT 3:00 P.M.
BOARD OF SUPERVISORS PRESENT: HARRISON A. MOODY- CHAIRMAN ELECTION DISTRICT 1 DR. MARK E. MOORE – VICE CHAIRMAN ELECTION DISTRICT 2 WILLIAM D. CHAVIS ELECTION DISTRICT 3 DANIEL D. LEE ELECTION DISTRICT 4 BRENDA K. EBRON-BONNER ELECTION DISTRICT 5
ADMINISTRATION PRESENT: W. KEVIN MASSENGILL, COUNTY ADMINISTRATOR ANNE HOWERTON, DIVISION CHIEF OF FINANCE AND GENERAL SERVICES TYLER C. SOUTHALL, COUNTY ATTORNEY ======
The Chair called the meeting to order at 3:00 p.m.
1. ROLL CALL
PRESENT: Ms. Ebron-Bonner Mr. Lee Mr. Chavis Dr. Moore Mr. Moody
CLOSED SESSION:
At 3:05 p.m. upon motion of Dr. Moore, seconded by Mr. Lee,
The Board of Supervisors of Dinwiddie County, Virginia convened in a closed meeting under:
a. §2.2-3711(A)(7) Consultation with Legal Counsel Employed or Retained by a Public Body . Regarding specific legal matters requiring the provision of legal advice by such counsel • Taxation
Ayes: Mr. Chavis, Ms. Ebron-Bonner, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
At 3:04 p.m. upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner, the Board reconvened into open session.
BOOK 21 PAGE 1 APRIL 3, 2012- 3:00 P.M. DRAFT Ayes: Mr. Chavis, Mr. Lee, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
CERTIFICATION
WHEREAS, this Board convened in a closed meeting under:
a. §2.2-3711(A)(7) Consultation with Legal Counsel Employed or Retained by a Public Body . Regarding specific legal matters requiring the provision of legal advice by such counsel • Taxation
AND WHEREAS, no member has made a statement that there was a departure from the lawful purpose of such closed meeting or the matters identified in the motion were discussed,
NOW BE IT CERTIFIED, that only those matters as were identified in the motion were heard, discussed or considered in the meeting.
Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner, this Certification Resolution was adopted.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
Tyler C. Southall, County Attorney, stated Dr. Moore and Mr. Lee had statements they needed to read. They each made a statement at the March 15th Board meeting regarding their wives’ employment with the School Board; and the Virginia Conflict of Interest Act states that “each Board member shall orally disclose the existence of an interest during each meeting of the governmental or advisory agency at which the transactions are discussed; and such disclosures shall be recorded in the minutes of the meeting”. Mr. Southall stated that Mr. Lee is also employed by the Appomattox River Soil and Water Conservation District and so he may not participate in any discussion or action pertaining to the Appomattox River Soil and Water Conservation District.
Mr. Lee read the following statement:
DISCLOSURE OF INTEREST PURSUANT TO SECTION 2.2-3112 OF THE CODE OF VIRGINIA, 1950, AS AMENDED
As I stated at the March 15, 2012, special meeting of the Dinwiddie County Board of Supervisors, I, Daniel D. Lee, disclosed that my wife works for the Dinwiddie County School Board. The budget affects all School Board employees and I am able to participate in the budget process fairly, objectively and in the public interest.
Furthermore as I stated at the March 15, 2012 special meeting of the Dinwiddie County Board of Supervisors, I am employed by the Appomattox River Soil and Water Conservation District, which has an address of P.O. Box 277, Dinwiddie, Virginia 23841.
BOOK 21 PAGE 2 APRIL 3, 2012- 3:00 P.M. DRAFT Due to my employment with the Appomattox River Soil and Water Conservation Board, I will not participate in any discussion pertaining to the Appomattox River Soil and Water Conservation Board during the budget workshop.
Dr. Moore read the following statement:
DISCLOSURE OF INTEREST PURSUANT TO SECTION 2.2-3112 OF THE CODE OF VIRGINIA, 1950, AS AMENDED
As I stated at the March 15, 2012, special meeting of the Dinwiddie County Board of Supervisors, I disclosed that my wife works for the Dinwiddie County School Board as a substitute teacher and that she may apply for full time employment with the Dinwiddie County School Board in the future. The budget affects all School Board employees and future applicants and I am able to participate in the budget process fairly, objectively and in the public interest.
3. BUDGET WORKSHOP
W. Kevin Massengill, County Administrator, presented the information below to the Board.
Capital Improvement Plan (CIP)
What is a CIP? A short-range plan, usually four to ten years, which identifies capital projects and equipment purchases, provides a planning schedule and identifies options for financing the plan. Essentially, the plan provides a link between a municipality and schools.
A CIP Provides Many Benefits Including: • Allows for a systematic evaluation of all potential projects at the same time. • The ability to stabilize debt and consolidate projects to reduce borrowing costs. • A focus on preserving the County’s infrastructure (Investments) while ensuring the efficient use of public funds. • An opportunity to foster cooperation among departments and an ability to inform other units of government of the entity's priorities. For example, Dinwiddie has incorporated into its CIP the capital needs of the school district in addition to the needs of the municipality • Bond Rating agencies like to see communities appropriately plan for and execute the capital needs. • Serve as tool to communicate to the public and businesses on the priorities of the governing body.
Prior Approved Projects with Outstanding Balances: FY05 – Animal Shelter Expansion $ 3,089 FY08 – McKenney Recreation $ 73,108 FY09 – SCWWA $ 94,579 FY09 – IT Voice over IP Telecommunications $ 20,706 FY09 – IT Network Infrastructure (PS Grant) $ 77,763 FY10 – Ford Volunteer Fire Department $ 9,995 FY10 – Manned sites (East and West) $278,809
BOOK 21 PAGE 3 APRIL 3, 2012- 3:00 P.M. DRAFT FY11 – Sports Complex $120,379 FY11 – Rohoic Renovations $179,543 FY12 – Addition Air/Electrical Support $ 85,000 FY12 – Addition Brush 1 – Dinwiddie $ 61,388 FY12 – Replace Ambulance 11 $ 90,000 FY12 – Replace Ambulance 42 $ 90,000 FY12 – Radio System Expansion $611,090 FY12 – School Buses $ 80,000 FY12 – Southside Elementary – Lagoon $ 80,095 FY12 – Demolition of Northside $168,000 FY12 – Sports Complex(Maintenance Bldg) $ 17,800 FY12 – Sports Complex (Road Paving) $ 41,000
County of Dinwiddie Capital Improvements Plan FY13 to FY17:
Dinwiddie Fire & Rescue Apparatus Replacement Plan: Dennis Hale, Chief Fire & Rescue
Dinwiddie Health & Human Services/Rohoic Future Use Committee
Background & Review: • Renovation of Old Rohoic Elementary School for the Dinwiddie Parks and Recreation Department and Appomattox River Regional Branch Library. • Interior Renovations – Minor work: ADA Improvements, Electrical Upgrade, A&E ($200,000) • Exterior Improvements – Parking and Field Improvements ($100,000) • Renovation of Eastside Community Enhancement Center for the Dinwiddie Health • Department and Department of Social Services. • Interior Improvements (Est. $150,000)
BOOK 21 PAGE 4 APRIL 3, 2012- 3:00 P.M. DRAFT
Committee Makeup: • Board of Supervisors • County Administration • Finance and General Services • Public Works • Dinwiddie Public Schools • Planning and Community Development • Parks and Recreation • Social Services • Health Department • District 19
Committee Findings: • Evaluated Items HHS: • Location of HHS • Workflow and Business Needs • Reimbursements • Space needs
• Evaluated Items Rohoic • Amazon announcement, Dinwiddie Commerce Park • Highest and best use of the Land and Building • Future Use
Gene Jones, Director of Public Works - Estimates Electrical $75,300
Floors $10,000
Mechanical $226,000
BOOK 21 PAGE 5 APRIL 3, 2012- 3:00 P.M. DRAFT Fire Rated Glass $18,000
Plumbing $30,000
IT $86,200
Roof $200,000
Exterior field $25,000
Fire $10,000
Security $10,000
Doors $5,000
Ceilings $52,000
Windows $12,000
Exterior Lights $75,300
Library $28,500
A&E $20,000
Recreation $180,000
Masonry $5,000
Demo/Painting $12,000
Contingency (10%) $106,665
Total $1,176,316
Committee Findings: • Location: • Business need exist to be close to the Courthouse Area • Central Location for the General Public • Options: • Renovate Existing Space • Addition and Renovation • Add Human Services Wing • Estimated Construction of $2.6M (17,000 SF) • *Dinwiddie Public Schools Possible could move out
BOOK 21 PAGE 6 APRIL 3, 2012- 3:00 P.M. DRAFT • Reimbursements: • Dinwiddie Health Department • Dinwiddie Social Services • Virginia Cooperative Extension
Committee Findings - Highest and Best Use: Take advantage of Location of Commerce Park: • Options: • Workforce Development Center, Business Incubator, Community College Satellite Location • Industrial Development Site (IDA) • Sale the Property (Retail and Commercial)
Dinwiddie County Sports Complex Brian Mancini, Director
• Remaining Funds in CIP (FY11) - $ 120,379 • Soccer Field completion $ 71,907 • Parking Lot Paving $ 21,459 • Final Grading/Landscaping/Site-work $ 18,016 • Commercial Entrances $ 9,000 • Remaining Funds in CIP (FY12) - $ 58,800 • Interior Access Road $ 41,000 • Maintenance Building $ 17,800 • Fiscal Year 13 – CIP Request: $ 250,000 • Parking Lot paving $ 250,000 • Outstanding Items $ 179,300 • Soccer Field Lighting/Ball field Netting $ 127,500 • Football Field Fencing (Outer Perimeter) $ 35,000 • Pond fencing $ 16,800
Dave Clark, Superintendent of Schools
• Purchase of 5 School Buses $400,000 • *Reduced (was 10 buses) • Interior – Field House Project $325,000
CIP FY13 to FY17:
FY2013 Payment Type Amount MRRJA Satellite**** Cash $843,100 Demolition (McKenney Elem) Cash $168,000 SCWWA Credits Cash $ 86,900 Replace ambulance 81 Cash $195,500
BOOK 21 PAGE 7 APRIL 3, 2012- 3:00 P.M. DRAFT Sports Complex Paving Cash $250,000 A&E HHS Building Cash $ 58,178 Fiscal Year 2013 Draft Budget
FY2012 Revenue (Year End Projections): Fy12 Amended FY12 Projected Projected Budget Actual (More)/Less Local $32,448,817 $33,228,191 ($779,373) State $ 6,473,392 $ 6,473,875 ($ 483) Federal $ 34,603 $ 37,202 ($ 2,599)
Total $38,910,770 $39,739,268 ($782,455)
FY2012 Expenditures (Year End Projections) Fy12 Amended FY12 Projected Projected County Budget Actual (Under)/Over Operating Fund $19,359,306 $18,704,931 ($654,375)
Transfers $21,344,996 $21,404,996 $60,000
Revenue Comparison FY2012 to FY2013 Draft:
FY12 Budget Revenue (Amended) $38,956,812 Local $32,448,817 State $ 6,473,392 Federal $ 34,603
FY13 Proposed Budget Revenue $38,257,764 Local $33,279,098 State $ 5,930,566 Federal $ 48,100
Proposed Budget Change: $300,952 (.8% Growth)
Dinwiddie Sheriff’s Office
Confinement & Care of Inmates:
FY12 Budget FY13 Draft Budget Budget Change $2,041,953 $1,591,827 -$450,126 less
Sheriff Operating Budget:
FY12 Budget FY13 Draft Budget Budget Change $3,927,079 $4,307,672 $380,593 More
Approx. $70,000 less
BOOK 21 PAGE 8 APRIL 3, 2012- 3:00 P.M. DRAFT Staffing Considerations: 7 Employees for New Unit 2 School Resource Officers
Internal Capital Outlay: Replacement of 5 Police Cars
FY 2013 Draft Expenditure Highlights
Department of Social Services: Requested $551,311 Draft Budget $483,326 Difference $ 67,985
Fund Balance History: FY06 $110,878 FY07 $203,592
VRS Legislation: Mandated to increase member salaries by 5% to offset mandatory employee paid 5% contribution. This 5% is currently being paid by the County. Draft budget includes an increase of 5.596% to salaries (in order to make employees whole & not receive a decrease in pay – will receive same amount of salary as current).
Draft Budget Includes Funding For: • Grant Writer/Community Information Coordinator (Already paying ½ in FY12) • 7 Deputies (Sheriff’s Support Unit) • Re-graded Fire & EMS Coordinator, Animal Control Supervisor, Building Inspections • Economic Development Director split (Division Chief, Economic Development Manager, Marketing Coordinator) • Waste Management Supervisors split (Program Support Tech & Equipment Operator)
FY12 – Salary & Benefits $11,122,045 FY13 – Salary & Benefits $11,080,287 -$ 41,758
Transient Occupancy Tax – 5% Increase $77,500:
Petersburg Area Region Tourism $15,000 Sesquicentennial $10,000 Virginia’s Retreat $ 4,500 Salaries & Benefits $14,735 Marketing $20,000 Total: $64,235
Fund 210: $13,265
Internal Capital Outlay: Requested: $726,976
BOOK 21 PAGE 9 APRIL 3, 2012- 3:00 P.M. DRAFT Proposed: $397,741 Outside Organizations: Same as FY12, unless contractual change
Fiscal Year 2013 Budget (DRAFT)
FY 2013 Budgeted Revenue $39,257,764 FY2013 County Operations $16,628,017 FY2013 Social Services/CSA $ 690,423 FY2013 School Operation/Capital $11,743,287 School Debt Payment $ 5,420,062 County Debt Payment $ 1,752,710 Sesquicentennial Transfer $ 10,000 Community Development Fund - $ 13,265 Lodging Tax
FY 2013 Budgeted Expenditure $39,257,764 Total CIP Expenditure $ 1,653,078
Change in General Fund Balance -$ 1,653,078 (CIP -$ 843,100 (MRRJA Satellite) -$ 2,496,178
Mr. Massengill stated that what had been presented were recommendations for the Board to consider. He asked that the Board members please contact him regarding any changes/modifications they wished to be made.
Mr. Lee asked Mr. Clark, School Superintendent: “would the School’s current budget be sustainable for the following years?”
Mr. Clark responded that one of the big questions for them (and included in their budget) was the fact that they have not yet moved ahead with secondary consolidation. He said that is a big chunk of what would constitute reoccurring savings in future years. He said they have not calculated any of the VRS piece either. He stated that enrollment is the biggest issue for them as they move forward. The dip in enrollment over the last two or three years has compounded the issue of loss of revenue from the state. The price increases in fuel also cause huge increases to the School budget going forward.
Ms. Ebron-Bonner asked about lottery money and whether it goes to schools.
Mr. Clark responded that it goes to the schools, but the funding is taken away somewhere else so the results of the net have not been an increase. He said that three or four years ago you started to see different funds that were coming to the schools from the state started going away. He said the lottery money is designated for schools, but the state pulls the money away from somewhere else. He said all the people who played the lottery the previous week didn’t technically mean more money for Dinwiddie County Schools (although it is reported that way).
4. ACTION ITEM: LEASE OF HEALTH DEPARTMENT MODULAR BUILDING CONTRACT AWARD
BOOK 21 PAGE 10 APRIL 3, 2012- 3:00 P.M. DRAFT Anne Howerton, Division Chief of Finance & General Services, presented the information below to the Board.
BACKGROUND The County is required by state code to provide space for a local Virginia Department of Health (VDH) office. The County building that has housed the local VDH office for many years has developed some environmental issues. The immediate solution to these environmental issues has been to relocate the clinical staff to the Petersburg office and the non-clinical staff to the School’s Professional Development Building on Carson Road. The long-term solution for Health and Human Services in the County is being addressed in the FY 2013-2017 Capital Improvements Plan. However, an intermediate solution has been identified that places a temporary modular medical office building directly behind the old Health Department building at the County Complex.
CONTRACT NEGOTIATIONS An IFB for the lease of a modular medical office building was prepared and released on March 18, 2012, and eight vendors attended a mandatory pre-bid conference on March 23, 2012. Four bids were received on March 30, 2012, with Action Mobile providing the lowest responsive responsible bid. The bids were tabulated based on the total price for delivery and installation, twelve monthly lease payments, and tear down and removal at lease end; and ranged from $56,844 to $140,634. After the initial twelve months, the lease would remain in effect on a month-to-month basis for up to twenty-four additional months. A contract based on the IFB specifications is attached. Further details on this procurement can be found on the County website at www.dinwiddieva.us under the Purchasing tab.
FUNDING In January 2012, VDH returned FY 2011 year end funds of $22,727 to the County, and it is anticipated that the monthly lease payments of $1,250 will be offset by corresponding rental income from VDH. These funds would cover $25,227 of the $35,644 needed in FY 2012 for delivery, installation, and the May and June payments, with the remaining $10,417 coming from the unassigned general fund balance. The FY 2013 monthly payments will be appropriated in the upcoming FY 2013 budget.
REQUESTED ACTION We are asking for approval of the following resolution.
Upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner,
BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby authorize and direct the County Administrator to execute a lease contract for a modular medical office building with Acton Mobile in an amount not to exceed $56,844 for delivery and installation, the first twelve monthly lease payments, and tear down and removal at lease end.
BE IT FUTHER RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia does hereby appropriate and amend the FY 2012 expenditure budget for the General Fund (4-101-51100-5420) in the amount of $35,644 for the Health Department lease contract as described above.
Ayes: Mr. Lee, Mr. Chavis, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
BOOK 21 PAGE 11 APRIL 3, 2012- 3:00 P.M. DRAFT
CONTRACT
DINWIDDIE COUNTY RENTAL OF MODULAR OFFICE BUILDING – HEALTH DEPT
The Agreement is made this 3rd day of April, 2012, by and between New Acton Mobile Industries LLC of 8007-A Corporation Drive, Baltimore, MD 21236 (party of the first part, and hereinafter known as “Contractor”), and the County of Dinwiddie, Virginia (party of the second part, and hereinafter known as “County”).
WHEREAS, pursuant to the Virginia Public Procurement Act, County solicited bids to establish a minimum 12-month lease contract where the County has the option to extend such lease annually, quarterly or monthly, for up to 24 additional months at the lease price bid with a qualified Contractor to provide, deliver, install, set-up, lease, tear down and remove a modular office building to be used by the Dinwiddie County Health Department; and
WHEREAS, Contractor submitted a bid for same, consistent with the specifications in the Invitation for Bids; and
WHEREAS, Contractor was selected as the lowest responsive and responsible bidder; and
WHEREAS, County has selected Contractor to provide, deliver, install, set-up, lease, tear down and remove a modular office building, according to the specifications in the Invitation to Bid;
NOW THEREFORE, in consideration of the mutual benefits, promises, and undertakings, the sufficiency and receipt of which are acknowledged, the following terms and conditions are agreed to by the parties to this Contract:
1. Incorporation by Reference. County’s Invitation For Bids (IFB #12-031812, release date March 18, 2012), including all related appendices and addenda; and Contractor’s bid response in its entirety dated March 29, 2012, excluding the Contractor’s Terms of Lease attached to bid (since they were not part of the County’s bid documents), are made a part hereof as if the same were fully set forth. If any discrepancies arise between County’s Invitation For Bids and Contractor’s bid response, Contractor agrees to abide by County’s Invitation For Bids. This procurement is governed by the Virginia Public Procurement Act and the Dinwiddie County Purchasing Policies and Procedures. All terms and conditions of the Act and the Policies and Procedures are hereby adopted and incorporated by reference herein.
2. Time of Performance. Contractor agrees to begin construction within ten (10) calendar days of receipt of County’s Written Notice to Proceed, with all delivery, installation, and set-up of the modular office building to be completed no later than thirty (30) calendar days after issuance of Notice to Proceed. TIME IS OF THE ESSENCE. In the event the specified construction work is not completed by the applicable deadlines, Contractor may be subject to liquidated damages in the amount of $500.00 per day for each and every calendar day of delay beyond the time specified and as further specified in County’s Invitation For Bid.
BOOK 21 PAGE 12 APRIL 3, 2012- 3:00 P.M. DRAFT
3. Costs. Contractor agrees to perform all work and provide all equipment pursuant to this Contract including a 12-month lease for the modular office building as well as delivery, installation and removal of the modular building, as specified in the bid documents, for a sum no greater than FIFTY-SIX THOUSAND EIGHT HUNDREDD FORTY-FOUR AND NO/100 DOLLARS ($56,844.00) (the “Contract Price”). Should the County decide to extend the contract (annually, quarterly, or monthly) after the initial twelve (12) month term, all terms and conditions will remain in effect and the lease rate of $1,250.00 per month shall continue for up to 24 months. Payment shall be made to Contractor at its Baltimore, Maryland office within thirty (30) days after receipt of invoice and after County has inspected and tested the work and notified Contractor of its acceptance of same.
4. Notices. Any notices required shall be in writing, unless otherwise permitted hereunder, and shall be deemed received five (5) days after mailing of same in the U. S. Mail with postage prepaid at the addresses set forth below or upon actual receipt:
Notice to County shall be made to: Notice to Contractor shall be made to: W. Kevin Massengill M. K. Creech County Administrator New Acton Mobile Industries LLC P. O. Drawer 70 8007-A Corporation Drive Dinwiddie, Virginia 23841 Baltimore, Maryland 21236 (804) 469-4500 (804) 520-7171
5. General Terms and Conditions. During the term of this Contract, Contractor agrees to procure and maintain insurance which meets all County’s requirements in the Invitation For Bids documents.
6. Miscellaneous. This Contract shall be governed by the laws of the Commonwealth of Virginia. Venue for any action arising out of the performance of this Contract shall be with a state or federal court with jurisdiction in Dinwiddie County, Virginia. All pronouns used herein shall refer to every gender. Headings or titles in this Contract are only for convenience and shall have no meaning or effect upon the interpretation of the provisions of this Contract. This Contract is the entire agreement between the parties and may not be amended or modified, except by writing, signed by each party. If any provision of this Contract is determined to be unenforceable, then the remaining provisions of this Contract shall be interpreted as in effect as if such unenforceable provision were not included therein.
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day first written above.
Dinwiddie County, Virginia New Acton Mobile Industries LLC
By:______By: W. Kevin Massengill County Administrator Title:
Attest:______Attest:
BOOK 21 PAGE 13 APRIL 3, 2012- 3:00 P.M. DRAFT
Approved as to form:
______County Attorney
5. ADJOURNMENT
Upon motion of Mr. Chavis to adjourn, seconded by Ms. Ebron-Bonner,
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
The meeting was adjourned at 6:54 p.m.
______Harrison A. Moody, Chairman
ATTEST:______W. Kevin Massengill County Administrator Clerk to the Board
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BOOK 21 PAGE 14 APRIL 3, 2012- 3:00 P.M. VIRGINIA: AT THE SPECIAL MEETING OF THE DINWIDDIE COUNTY BOARD OF SUPERVISORS HELD IN THE BOARD MEETING ROOM OF THE PAMPLIN ADMINISTRATION BUILDING IN DINWIDDIE COUNTY, VIRGINIA, ON THE 3RD DAY OF APRIL 2012 AT 7:00 P.M.
SUPERVISORS PRESENT: HARRISON A. MOODY ELECTION DISTRICT 1 DR. MARK E. MOORE ELECTION DISTRICT 2 WILLIAM D. CHAVIS ELECTION DISTRICT 3 DANIEL D. LEE ELECTION DISTRICT 4 BRENDA EBRON-BONNER ELECTION DISTRICT 5
ADMINISTRATION PRESENT: W. KEVIN MASSENGILL, COUNTY ADMINISTRATOR ANNE HOWERTON, FINANCE DIRECTOR TYLER C. SOUTHALL, COUNTY ATTORNEY ======
The Chair called the meeting to order at 7:00 p.m.
1. ROLL CALL
PRESENT: Ms. Ebron-Bonner Mr. Lee Mr. Chavis Dr. Moore Mr. Moody
2. AMENDMENTS TO THE AGENDA
There were no amendments to the agenda
Mr. Southall, County Attorney, stated that Dr. Moore and Mr. Lee needed to read disclosures in compliance with the Conflict of Interest Act.
Mr. Daniel D. Lee read the following: “At the April 3, 2012 Special Meeting of the Dinwiddie County Board of Supervisors I, Daniel D. Lee, intend to participate in a vote concerning the tax rates for Dinwiddie County for the calendar year beginning January 1, 2012. The tax rates may determine how much money is appropriated to the Dinwiddie County School Board. My wife is employed by the Dinwiddie County School Board. This tax rate may affect all School Board employees in the county and I am able to participate in the transition fairly, objectively and in the public interest. I am also employed by the Appomattox River Soil and Water Conservation District which has an address of P.O. Box of 277 Dinwiddie, Virginia. Due to my employment with the Appomattox River Soil and Water Conservation District I will not participate in any discussion pertaining to the Appomattox River Soil and Water Conservation District.”
Dr. Mark E. Moore read the following: “At the April 3, 2012 Special Meeting of the Dinwiddie County Board of Supervisors I, Mark E. Moore, intend to participate in a vote concerning the tax rates for Dinwiddie County for the calendar year beginning January 1, 2012. The tax rates may determine how much money is appropriated to the Dinwiddie County School Board. My wife is employed by the Dinwiddie County School
BOOK 21 PAGE 1 APRIL 3, 2012 - 7:00 P.M. Board as a substitute teacher and may in the future apply for full time employment with the Dinwiddie County School Board. The tax rate will affect all employees and future applicants for the Dinwiddie School Board and I am able to participate in the transaction fairly, objectively and in the public interest.”
3.A. PUBLIC HEARING: ADOPTION OF CALENDAR YEAR 2012 TAX RATES
W. Kevin Massengill, County Administrator, stated that the County had duly advertised for the Calendar Year 2012 Property Tax Rates and Fiscal Year 2012-2013 Personal Property Tax Relief Rate. As pursuant to the Board’s wishes, there were no changes in any of the tax rates. The advertised tax relief for qualifying motor vehicles was at 45%. The memorandum before the Board suggests that tax rate go to 46%. He stated it was his understanding that the Treasurer, the Commissioner of the Revenue and the Ms. Howerton, Division Chief of Finance & General Services have met and this is adding additional relief for the individuals who qualify. He stated that other than the recommendation of going to 46% for tax relief for qualifying motor vehicles, the tax rates are as have been duly advertised.
The Chairman opened the public hearing in this matter.
1. Burton T. Davis – 1924 Sutherland Road – asked the Board to lower the tax rate and stated he was requesting this because of the impact that is imposed upon the people. He discussed the number of delinquent tax slips sent out on personal property. He said there were 39 parcels of property to be auctioned off due to people owing taxes and not being able to pay them. 2. Kristen Beekwilder – 10716 Rives Ave. McKenney – said that she is a Town Council member from the Town of McKenney. She asked that the Board consider the needs of the Schools and how important it is to keep the local schools in our communities. She stated that Sunnyside Elementary is important to the economy of the Town of McKenney (businesses supported by traffic into the town that the school brings, PTO movie night means a stop at Little Italy Pizza and after field day an ice cream at the Dairy Freeze, and a stop on the way home at Wallace’s to pick up dinner). 3. Anne Scarborough – Dinwiddie – said that she agreed with Mr. Burton in saying, “reduce our taxes”. She asked how a tax rate could be set at this meeting when the Board hadn’t even given her a final budget. She said there are only 18 counties in this state with a higher real property tax than Dinwiddie County. She added there are only 8 out of 95 with higher personal property taxes than Dinwiddie County. She said the airplane tax is $.50 but citizens have to pay personal property tax of $4.90 for a car that is needed to go to work or the doctor. She said the airplanes at the airport carry a high value, are private and maybe half of them belong to Dinwiddie residents. She said we are subsidizing outside individuals to have an airplane here in the county. She said with the amount of money the County gives to the Airport we should not have to pay $150 per month to have a room that is used occasionally. 4. John Scarborough – Dinwiddie – said that the Board could decrease the tax rate at this meeting and it needed to be done. He said that citizens want less government, not more. He said that positions should be eliminated, consolidated and combined. 5. John Wamsley – 2619 Oxford Drive – said that the tax rate is not set legally. He talked about the parcels that will be auctioned off because of delinquent taxes. He asked if the Board had any questions for him.
BOOK 21 PAGE 2 APRIL 3, 2012 - 7:00 P.M. As no one else was signed up to speak, the Chairman closed the public hearing in this matter.
Dr. Moore stated that the School Board is looking at closing a school; and that next year is probably going to be a little tougher than this year. He said he understood citizens wanting to lower taxes; but until we come to some kind of rectification as far as the school system is concerned (with what is going on in the General Assembly), and going forward with the mandates coming from the State, he will do everything he can to help the school system and maintain the current tax rate.
Upon motion of Dr. Moore, seconded Mr. Chavis,
RESOLUTION
ADOPTION OF CALENDAR YEAR 2012 PROPERTY TAX RATES AND FISCAL YEAR 2012-2013 PERSONAL PROPERTY TAX RELIEF RATE
WHEREAS, Section 58.1-3001 of the Code of Virginia requires that the governing body of each county fix the amount of the county taxes for the current year as soon as practicable between January and June of said year; and
WHEREAS, this imposition of taxes shall not constitute an appropriation nor an obligation to appropriate any funds for any purpose or expenditure until the board of Supervisors of Dinwiddie County appropriates funds for that purpose or expenditure; and
WHEREAS, the Code of Virginia Section 58.1-3008 permits governing bodies to impose different rates of levy on real estate, merchants’ capital, tangible personal property or any separate class thereof, as authorized, and machinery and tools; and
WHEREAS, in accordance with Section 58.1-3007 of the Code of Virginia, notice of the proposed 2011 property tax rates for Dinwiddie County, Virginia has been published in local newspapers and a public hearing held on such proposed rates.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia;
1. Property Tax Rates. The property tax rates for calendar year 2012 shall be set in the amounts shown below:
CATEGORY RATE PER $100 OF ASSESSED VALUATION Real Estate $.72 Mobile Homes $.72 Mineral Lands $.72 Public Services $.72 Personal Property $4.90 Personal Property – Volunteer Vehicles $0.25 Machinery and Tools $3.30 Certified Recycling Equipment $3.30 Heavy Construction Machinery $3.30 Airplanes $0.50
BOOK 21 PAGE 3 APRIL 3, 2012 - 7:00 P.M. 1. Tax Relief for Qualifying Motor Vehicles. In accordance with the Personal Property Tax Relief Act of 1998 (§ 58.1-3523 et seq. of the Code of Virginia) and Section 19-10(c) of the Dinwiddie County Code, the personal property tax relief rate for the 2011-2012 fiscal year shall be set at 46%.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
4. ADJOURNMENT
Upon motion of Mr. Chavis to adjourn, seconded by Ms. Ebron-Bonner,
At 7:26 p.m. the meeting was adjourned.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
______Harrison A. Moody, Chairman
ATTEST:______W. Kevin Massengill County Administrator Clerk to the Board
/wjn
BOOK 21 PAGE 4 APRIL 3, 2012 - 7:00 P.M. DRAFT VIRGINIA: AT THE REGULAR MEETING OF THE DINWIDDIE COUNTY BOARD OF SUPERVISORS HELD IN THE BOARD MEETING ROOM OF THE PAMPLIN ADMINISTRATION BUILDING IN DINWIDDIE COUNTY, VIRGINIA, AT 3:00 P.M. ON THE 17TH DAY OF APRIL 2012.
BOARD OF SUPERVISORS PRESENT: HARRISON A. MOODY- CHAIRMAN ELECTION DISTRICT 1 DR. MARK E. MOORE – VICE CHAIRMAN ELECTION DISTRICT 2 WILLIAM D. CHAVIS ELECTION DISTRICT 3 DANIEL D. LEE ELECTION DISTRICT 4 BRENDA K. EBRON-BONNER ELECTION DISTRICT 5
ADMINISTRATION PRESENT: W. KEVIN MASSENGILL, COUNTY ADMINISTRATOR ANNE HOWERTON, DIVISION CHIEF OF FINANCE AND GENERAL SERVICES TYLER C. SOUTHALL, COUNTY ATTORNEY ======The Chair called the meeting to order at 3:00 p.m.
1.2.& 3. ROLL CALL – INVOCATION – PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENT: Mr. Chavis Mr. Lee Ms. Ebron-Bonner Dr. Moore Mr. Moody
4. AMENDMENTS TO AGENDA
Tyler C. Southall, County Attorney, stated there was a need to amend the agenda to add the following under Item 14.B Old / New Business: Memoranda of Understanding: Sheriff; Memoranda of Understanding, Commissioner of the Revenue; Memoranda of Understanding, Commonwealth’s Attorney; and Memoranda of Understanding, Treasurer.
Upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the agenda is adopted as amended.
Ayes: Mr. Lee, Mr. Chavis, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
5.A. CONSENT AGENDA: APPROVAL OF MINUTES FOR FEBRUARY 17, 2012 REGULAR MEETING
Upon motion of Mr. Lee, seconded by Mr. Chavis,
BOOK 21 PAGE 1 APRIL 17, 2012 DRAFT
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the February 17, 2012 Regular Meeting Minutes are approved as corrected.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
CONSENT AGENDA: APPROVAL OF MINUTES FOR MARCH 12, 2012 SPECIAL MEETING
Upon motion of Mr. Lee, seconded by Mr. Chavis,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the March 12, 2012 Special Meeting Minutes are approved.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
CONSENT AGENDA: APPROVAL OF MINUTES FOR MARCH 13, 2012 SPECIAL MEETING
Upon motion of Mr. Lee, seconded by Mr. Chavis,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the March 13, 2012 Special Meeting Minutes are approved.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
5. B. CONSENT AGENDA: CLAIMS
Upon motion of Mr. Lee, seconded by Mr. Chavis,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the following claims are approved and funds appropriated for same.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
PAYROLL CLAIMS 3/16/12 3/21/12 3/23/12 3/30/12 4/3/12 3/30/12
1082365- 1082444- 1082502- 1082602- 1082659- 1082577- 1082443 1082501 1082576 1082658 1082731 1082601 TOTALS 101 - General Fund $162,949.45 $7,340.00 $128,935.83 $29,290.11 $297,731.26 $895,273.91 $1,521,520.56
103 - Jail Commission $229.33 $405.93 $635.26 104 - Sesquicente nnial Comm $0.00 105 - Recreation $376.48 $3,222.38 $907.92 $2,214.00 $3,524.08 $10,244.86
BOOK 21 PAGE 2 APRIL 17, 2012 DRAFT 170 - Treasurer's Overpay $0.00 202 - Medical Center $0.00 209 - Litter Grant Fund $0.00 210 - Community Dev $0.00 219 - CSA $600.00 $800.00 $50.00 $1,450.00 226 - Law Library $0.00 228 - Fire Programs & EMS $650.00 $803.05 $4,198.88 $1,041.37 $6,693.30 229 - Forfeited Asset Sharing Program $5,120.51 $5,120.51 301 - School Construction $0.00 305 - Capital Projects Fund $3,755.00 $33,626.90 $37,381.90 401 - County Debt Service $25,686.38 $32,812.00 $58,498.38
TOTALS $173,680.77 $7,340.00 $193,074.54 $34,396.91 $333,848.63 $899,203.92 $1,641,544.77
5. C. CONSENT AGENDA: SCHOOL BOND REQUISITION FROM PROJECT FUND
The Board received the following requisitions from William David Clark, Superintendent of Schools. These requisitions were approved by the School Board at their meeting on Wednesday, April 4, 2012.
Upon motion of Mr. Lee, seconded by Mr. Chavis,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that a total disbursement of $3,578.75 from the VPSA 2007 Bonds, is approved.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None No. FH-30
REQUISITION FROM THE PROJECT FUND
Note/Bond Account
Industrial Development Authority of Dinwiddie County, Virginia VPSA 2007 Bonds
BOOK 21 PAGE 3 APRIL 17, 2012 DRAFT TO: PFM Asset Management
FROM: The Industrial Development Authority of Dinwiddie County, Virginia, Project Fund
DATE: April 4, 2012
The undersigned Authorized County Representative requests that you make the following disbursements from the referenced Project Fund:
AMOUNT TO PURPOSE
$ 3,578.75 Haley Builders, Inc. Construction Services
$ 3,578.75 TOTAL OF THIS REQUISITION
5.D. CONSENT AGENDA: AMBULANCE BILLING UNCOLLECTIBLE ACCOUNTS – MARCH 2012
The Board received the memo below from Anne Howerton, Division Chief of Finance and General Services.
The ambulance billing company, Fidelis, has 66 patient accounts totaling $26,394.56 which they have deemed to be uncollectible. They would like approval from the Board to write these accounts off as bad debt. Fidelis has followed their protocol of sending four bills to the patients, and they will turn these accounts over to the County if they aren’t approved for write off. Most of these patients have been determined to be self pay or are deceased. Our recommendation is to write off the $26,394.56 as bad debt in keeping with the Board’s previous policy of writing off self-pay ambulance accounts.
Mar-12 Accounts Receivable Beg Balance 394,058.77 Monthly Billings 93,692.30 Cash Collections -43,132.98 Contractual Adjustments -14,710.72 Bad Debt Write Off -26,394.56 Other Adjustments -743.23 Refunds 814.36 Accounts Receivable End Balance 403,583.94
2/1/03 to 03/31/12 Ratios Collections / Total Billing 49.58% Bad Debt Write Off / Total Billing 23.56%
We are asking for approval of the following resolution:
Upon motion of Mr. Lee, seconded by Mr. Chavis,
BOOK 21 PAGE 4 APRIL 17, 2012 DRAFT BE IT RESOLVED, that the Board of Supervisors of Dinwiddie County, Virginia does hereby authorize Fidelis to write off the 66 accounts totaling $26,394.56 in uncollectible ambulance charges.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
5.E. CONSENT AGENDA: ACCEPTANCE OF RENEWAL OF EMPLOYEE HEALTH INSURANCE PLAN
The Board received the information below from Gail F. Vance, Human Resources Director.
BACKGROUND In March we received The Local Choice’s (TLC’s) renewal rates for the plan year July 2012 through June 2013. TLC called for no change in our rates for the upcoming plan year.
TLC will offer the same two plan options: Key Advantage 1000 (with Delta Dental) and the TLC HDHP (with Anthem Dental). The 3-tier rates (employee, dual, and family) are attached for the Board’s review.
REQUESTED ACTION The requested action of the Board is to approve the renewal of TLC’s health and dental insurance for plan year July 1, 2012 through June 30, 2013.
Upon motion of Mr. Lee, seconded by Mr. Chavis,
BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby approve The Local Choice’s health and dental insurance renewal for plan year 2012-2013, and
BE IT FURTHER RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia does hereby authorize W. Kevin Massengill, County Administrator, to execute the necessary documents with The Local Choice in accordance with the terms outlined in the Employer Data Sheet.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
Key Advantage HEALTH INSURANCE BENEFITS 1000 HDHP (No Out of Network FOR JULY 1, 2012 Coverage) NO PCP REQUIREMENTS $1000 per $1500 per covered Plan Year Deductible covered person person
$4000 per $5000 per covered Plan Year Out-of-Pocket Expense covered person person not to exceed not to exceed Limit $8000/family $10,000/family Wellness Visits No CoPayments No CoPayments BOOK 21 PAGE 5 APRIL 17, 2012 DRAFT 20% Coinsurance after plan year PCP Office Visit $25.00 deductible is met 20% Coinsurance after plan year Specialist Visit $40.00 deductible is met 20% Coinsurance 20% Coinsurance after plan year after plan year Inpatient Hospital/Services deductible is met deductible is met 20% Coinsurance 20% Coinsurance Outpatient Hospital after after Visit for Urgent Care or Life- plan year Threatening deductible plan year deductible Emergency is met is met 20% Coinsurance 20% Coinsurance after after plan year Outpatient Diagnostic deductible plan year deductible Test and Lab Services is met is met Mandatory Medco Generic Mandatory Generic 20% Coinsurance Per Prescription Copayment at Tier 1: $10.00 after Participating Retail Pharmacy Tier 2: $20.00 plan year deductible (34 day supply) Tier 3: $35.00 is met Mandatory Medco Generic Mandatory Generic 20% Coinsurance Tier 1: $20.00 after Mail Service Pharmacy Tier 2: $40.00 plan year deductible (up to 90-day supply) Tier 3: $70.00 is met
Delta Dental Program Yes No Anthem Dental Program No Yes Vision Yes No ValueOption Employee Assistance Program Yes Yes
*Additional cost apply for brand name drugs when generic drugs are available. Specialist = any provider other than your PCP
HEALTH INSURANCE PREMIUM EMPLOYEE $96.60 $54.60 EMPLOYEE/CHILD $277.00 $199.00 EMPLOYEE/SPOUSE $277.00 $199.00 FAMILY $404.00 $291.00
County's Contribution FY 2012-13 EMPLOYEE $386.40 ($483.00) $386.40 ($441.00) EMPLOYEE/CHILD $617.00 ($894.00) $617.00 ($816.00) EMPLOYEE/SPOUSE $617.00 ($894.00) $617.00 ($816.00) BOOK 21 PAGE 6 APRIL 17, 2012 DRAFT $900.00 FAMILY ($1304.00) $900.00 ($1191.00)
6.A. REPORT: VIRGINIA DEPARTMENT OF TRANSPORTATION
The Board received the report below from VDOT.
MAINTENANCE - Bob Zimmerman Current Maintenance Activities
• Patrolled roadways to remove dead animals & debris – carried to the landfill, fixed signs where needed. • Patching on Secondary roads in front of the surface treatment schedule, and patched holes on primary road. • Worked on complaints. • Cleaned out leaves out of ditches on various secondary roads. • Had to dig up an old pipe that had caved in been abandoned years ago on Route 1301 Lee Blvd. • Hauled water out of the holding pond and put on dirt roads. • Machined dirt roads. • Cut back low hanging limbs and debris from secondary routes. • Patched secondary roadways with mobile tar kettles. • Fixed broken shoulders and pot holes on primary routes. • Swept loose rock off of roadways. • Started cleaning curb and gutter in Town of McKenney. • Provided traffic control during major rain event that caused temporary flooding. • Sign crew performed regular maintenance on signs.
LAND DEVELOPMENT & PERMITS - Brian Lokker, P.E. • Dinwiddie Commerce Park – Rt. 460/Commerce Way signal plans – VDOT comments issued on 3/21/12 to conceptual signal plans received on 3/7/12. Awaiting submittal of revised plans from Timmons. • Tractor Supply, Rt. 1 – VDOT comments issued on 4/3/12 to conceptual/preliminary site plans received on 3/22/12.
CONSTRUCTION - Shane Mann, P.E.
001-026-578,M501,B605 (rt. 1 over Stony Creek) • Traffic switched to phase 2 alignment. Demolition of existing structure underway. • Fixed completion date: 5/12/2012
9999-964-584 – UPC97878 (Nottoway, Dinwiddie and Prince George Counties) Pipe Culvert Replacement and Rehabilitation • Contractor continues to work at various locations. • Fixed completion date: 5/31/2012
9999-864-184-UPC99110 (Nottoway and Dinwiddie Counties) Pipe Rehabilitation • Contractor continues to work at various locations. • Fixed completion date: 7/12/2012
BOOK 21 PAGE 7 APRIL 17, 2012 DRAFT TRAFFIC STUDIES/SPECIAL REQUESTS - Robert Vilak, P.E. • Int. of US 1 and US460 – Intersection study: Evaluate NB left turn for sight distance, additional pavement markings. Anticipate completion by end of May.
PROJECT STATUS - Melinda Baicy • Secondary Six-Year Plans (SSYP’s) – The annual work between VDOT and counties to develop secondary six-year plans will begin soon. o SSYP workshop and field review with the BOS held March 28, 2012. o Joint SSYP public hearing to be held May 15, 2012.
Mr. Zimmerman stated that it may be possible to do the Halifax Road guardrails item on the Secondary Six-Year Plan with some maintenance funds.
Mr. Moody asked about Sutherland Station Road (Rt. 708). He said he had talked with Mr. Zimmerman about a couple of items concerning that road and asked whether Mr. Zimmerman had an update.
Mr. Zimmerman stated that there are some trees there that have sight distance issues. He said he will need to check as to what right-of-way VDOT has there and whether he has to get a right-of-entry and permission to trim the trees. He said if it is in their right-of-way he will have it taken down. Mr. Zimmerman said a study had been done by VDOT regarding the curvy area that Mr. Moody had said that he thought was pretty dangerous. He said that in November 2008 proper signs had been put in place there and he didn’t think they had any accidents since that time. It said it is basically a law enforcement issue to control the speeders on that road. He said that if requested another study can be done. He stated, however, he didn’t think there had been any accidents there in the last couple of years.
Mr. Moody asked about the other issue on Sutherland Road regarding the timeframe for getting it paved. He said he had thought it was to be done this spring, but that apparently from what Mr. Zimmerman had found out it was to be spring of 2013. He asked if that was correct.
Mr. Zimmerman answered that was correct.
Mr. Massengill asked about the mowing and asked if there was a prioritization as to what road is mowed first.
Mr. Zimmerman answered that primary roads are done first, then the secondary roads; after that subdivisions are done where needed.
Mr. Moody asked if the funding that is reserved for clearing snow is part of the money that is used for maintenance (as we had a light winter). He asked if that was the reason that there is the potential for extra funds.
Mr. Zimmerman responded that is correct.
6.B. REPORT: APPOMATTOX REGIONAL LIBRARY
Mr. Scott Firestine, Director, presented the following information to the Board. He stated that he had brought along with him the Library Board Chair, Ms. Sharon Bonner- Yates. He said she has been Chair since July of 2010 and has done a great job; and he BOOK 21 PAGE 8 APRIL 17, 2012 DRAFT was happy to have her here at this meeting. Also in attendance were Ms. Mary Benjamin and Mr. Roy Crittendon, representatives of Dinwiddie County on the Library Board of Trustees. He said the Library Board has nine members who represent jurisdictions that the Appomattox Regional Library serves: Dinwiddie, Prince George, and the City of Hopewell. Mr. Firestine said that Shandra McPherson was also in attendance. Ms. McPherson is the Deputy Director in charge of county operations and is responsible for all the branch libraries, the book mobile, the youth services department and general programs and operations.
Mr. Firestine said that the regional library provides services to 85,000 people (total service area of 800 square miles). This library system was founded in 1974 and there are eight locations. He said that when he first came to Dinwiddie in 1999 the Friends of the Library in Dinwiddie invited him to a holiday party at the trailer at the Dinwiddie library that was on Route 1. At that event he was able to see that Dinwiddie County is a community that values and supports their libraries because those folks had been working for a very long time to raise the funds and donations to renovate the clerk’s office for the library. The ten-year anniversary of that library took place last year with a year of events and programs. The 20th anniversary of the Carson Depot Library is also being celebrated. That library started off as an old bookmobile with a blown engine that was parked on cinder blocks. He said that recently the Town of McKenney branch was remodeled and replaced all the computers through a Gates Grant that was acquired in 2010 (which allowed replacement of all computers in the branch libraries).
Mr. Firestine addressed the question that he had received many times, “what are eBooks doing to our libraries? Won’t they put us out of business?” He said it was similar to when computers came about. Computers didn’t put the libraries out of business but became resources within the libraries. He said he thought that eBooks will probably be the same. He said that in their overall system there are approximately 5,000 computer users per month. Mr. Firestine concluded by saying that he is excited about the growth and the potential of libraries in our county and this community. He said there are some fabulous libraries in the community the Regional Library serves. He added that this would not have been possible without the support of the community, the Boards of Supervisors and City Councils helping to grow the libraries strategically to serve the needs of our communities.
Mr. Lee asked whether Mr. Firestine felt Dinwiddie County is covered well regarding the distances that people need to travel in order to go to a library.
Mr. Firestine stated that there are libraries spread up and down the Route 1 corridor, about eight miles apart. They start at McKenney to the Courthouse to Rohoic. The Carson branch picks up the eastern portion of the county; and there is also a bookmobile that travels to Greenhouse Day Care and the nursing homes in the area. The only place that is missed in the county is the Wilsons area. He said the bookmobile was going there for a long time but the folks who had been using it stopped. Mr. Firestine said he has talked with the neighboring library system in Blackstone and they had said they would be happy to serve Dinwiddie patrons.
Mr. Moody asked if the bookmobile was internet accessible.
Mr. Firestine answered that the bookmobile driver has a computer on the bookmobile that can check in and out books. It is a live connection to Hopewell and the catalog can be searched. They have not been able to implement any sort of wifi as yet.
BOOK 21 PAGE 9 APRIL 17, 2012 DRAFT
6.C. REPORT: CRATER DISTRICT AREA AGENCY ON AGING
Ms. Gladys Mason, Director of Programs for Crater District Area on Aging, and Ms. Sarah Beville, Dinwiddie County’s representative to that board, were present to speak. Ms. Mason thanked the Board for the opportunity to share a little about the agency. She said the Crater District Area Agency on Aging is owned by the jurisdictions in which the Agency serves, so Dinwiddie County owns part of the Agency. The Agency has been in operation since 1975, and their primary mission is to provide supportive services for senior citizens 60 years of age and older and their families. Ms. Mason stated that it is because of the support that Dinwiddie has given the Agency that they have been able to provide these services for the last 30+ years. In the last fiscal year the Agency served over 1800 individuals 60 years of age and older; over 300 seniors in Dinwiddie received some type of service from the Agency. She stated that if not for those services many of those individuals would not be able to live in Dinwiddie in their homes and their communities. The Agency has done many informal needs assessments and has also served on a focus group conducted by the Cameron Foundation where they tried to find out the exact needs of Dinwiddie County. Three major needs were cited over and over: transportation; nutrition services; and affordable, decent housing. She stated that they have addressed those services.
Ms. Beville stated that it was nine years ago that the Board appointed her to serve as the Dinwiddie County representative on the Agency. She said that the US Census estimated that the number of citizens in Virginia will skyrocket to two million by 2025. She discussed some of the services of the Crater Area Agency on Aging: . a licensed adult day care center provides care to older individuals who need constant supervision and gives caregivers a break . Senior Sites provides older adults a friendly and supportive place to get together offering recreation, activities, transportation, and a nourishing lunch. . Basic needs such as food, fuel and housing for at-risk elderly faced with an emergency are provided. Qualified individuals 55 and over are helped to secure gainful employment . Opportunities are provided for seniors 60 and over to volunteer as foster grandparents at agencies serving children with special acceptance needs . Volunteer staff deliver nutritious meals to homebound elderly 60 and over . Qualified seniors are provided with minor home repairs and modifications necessary to maintain a safe living environment . Home makers provide qualified seniors assistance with household tasks such as cleaning, laundry and preparing meals . Legal advice and representation is provided by the Agency’s attorney in non- criminal matters such wills, power-of-attorney, guardianship and scams on the elderly . Crater Area Agency on Aging offers individuals insurance counseling assistance and help in filing for benefits, resolving claims and billing problems . RSVP provides opportunities for adults 55 and over . Transportation is very important in situations such as an individual who needs dialysis but has no one to transport them. The agency provides that transportation in those situations.
Ms. Beville said that as Dinwiddie County’s representative she would like to say that Dinwiddie cares about its citizens.
BOOK 21 PAGE 10 APRIL 17, 2012 DRAFT Mr. Moody stated that he knew that what the Agency does is a much needed service to the senior population in Dinwiddie County and the surrounding area. He stated that he commends them for what they do on a daily basis.
6.D. REPORT: DINWIDDIE COUNTY SESQUICENTENNIAL COMMITTEE
Mr. Dan Robbins of the Dinwiddie County Sesquicentennial Committee spoke to the Board and stated that he is a volunteer on the Sesquicentennial Committee. He said that as this is a mostly new Board he would like to give an update on what is being done for 2012 (the second year for the committee). Mr. Robbins stated that March 31st – April 2nd there were five events in Dinwiddie County. He said they had prepared a new brochure and maps for those events. He said there was a lot of activity and movement over the county; and that it can be seen that tourism is coming into Dinwiddie. He said the Essay in Art contest with the School Board had just been completed; and the children are getting a pretty good history lesson with the volunteer efforts of the Sesquicentennial. There will be a speaker the week of this meeting at the Historic Courthouse on the Dimmock Line (an entrenchment around Petersburg that got extended into Dinwiddie County as the siege of Petersburg continued in 1864-65). The speaker is an expert in field fortifications. Mr. Robbins stated that they are also working in 2012 to increase the African American involvement in the sesquicentennial as this is the emancipation year. Also, with the Steven Spielberg movie being done in this area there is a Lincoln initiative that is being done by Petersburg Area Regional Tourism (PART) where they are looking at all of the communities in our area to retrace Lincoln’s steps. He said that after the movie comes out, there will be a lot of people who will follow the film to see where it was filmed and to see the geographic locations that are mentioned in the movie. Mr. Robbins stated that Lincoln was in Dinwiddie and rode the military railroad out to the middle of the county. He said that the committee is doing a lot of research on the three particular raids that went through the county that are little noticed. One is the Wilson Kouts raid which is a very colorful piece of history (with Calvary, infantry, and citizens shooting marauders, burning bridges and tearing up railroads). Mr. Robbins distributed to the Board a map showing the battles and a brochure that gives a sense of Dinwiddie’s involvement in the American Civil War. Mr. Robbins concluded with the statement that the commemoration of the American Civil War is a four-year event, and we are about a third of the way through it. Any effort at generating tourism needs to take place.
Mr. Moody stated that he appreciated all the work that has been done by the Sesquicentennial Committee.
Mr. Lee stated that he attended the last event the Committee held at the Historic Courthouse and it was an extremely good program. He said the Committee is doing a good job.
7.A. ACTION ITEM: CONTRACT AWARD FOR TWO (2) MEDIUM DUTY TYPE 1 AMBULANCES
Chief Dennis Hale presented the information below to the Board.
BACKGROUND As part of the ongoing plan for replacing and upgrading our Fire & EMS apparatus, the Division of Fire & EMS is in the process of acquiring two Type I Medium Duty Ambulances. The units will be stationed at various Fire & EMS stations and rotated through the EMS system as needed. The units are replacements of two existing
BOOK 21 PAGE 11 APRIL 17, 2012 DRAFT ambulances that have reached end of service life. One of the units being removed will be sent to the landfill so the box can be removed to be stored for parts usage, and the chassis will be used by the landfill as a cleanup vehicle. The second unit will be re- purposed to replace the current Support 4 at the Namozine fire station.
The units have been planned for and were included in the FY 12 CIP. The first unit was funded at $90,000.00 by the County, and a Rescue Squad Assistance Fund Grant was applied for to obtain the remaining funding. (RSAF grants are applied on a 50/50 award basis). The County was ultimately awarded $88,350.00 in that grant process. An IFB was released with the County’s specifications to build this unit in September. Bids were opened on October 7, 2011. There were a total of (4) bids received, ranging in price from $166,969.00 to $189,764.00. After evaluation of the bids it was determined that all bids that were compliant with the specifications significantly exceeded the project budget, and the lower bids had significant issues with the specifications. In addition staff believed that the bids were excessive and could be better. With a second grant award due in January, the decision was made to cancel that first IFB and wait for the January grant award in an attempt to purchase both ambulances simultaneously and potentially recognize some savings.
The second ambulance had also been funded at $90,000.00 by the County and a 50/50 RSAF grant was applied for to offset the balance. Unfortunately, in the second grant process the County was only awarded $78,000.00 in grant funds. A second IFB was ultimately released in late January and opened on February 24, 2012. There were a total of 3 bids that ranged in price from $171,647.00 per ambulance to $174,987.00 per ambulance. Therefore, we saw a significant decrease in the cost per ambulance.
The bids were subsequently evaluated by the Division of Fire and EMS and the Dinwiddie County Fire & Rescue Association Apparatus Committee for responsiveness to our specifications. After those reviews it was determined that Goodman Specialized Vehicles of Amelia, VA representing PL Custom Ambulances would provide the County with the best value for construction of the apparatus at a total cost of $349,974.00 (174,987.00 per ambulance).
LAST BOARD ACTION This project was approved by the Board of Supervisors as part of the FY 12 Capital Improvement Plan (CIP) with funding of $90,000 per ambulance. To fund the additional expenditure over the $180,000 in County funding and the $166,350.00 in RSAF grant funding, we would propose that $3,624 of the $9,995 remaining in the Ford Volunteer Fire Department project be transferred within the CIP fund to this project since the Ford project was completed last year.
REQUESTED ACTION We are asking for approval of the following resolution.
Upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner,
BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby authorize and direct the County Administrator to execute a contract for the purchase of (2) Type I Medium Duty ambulances to Goodman Specialized Vehicles of Amelia, VA for an amount not to exceed $349,974.00; provided, however that the County Administrator’s execution of the contract shall be contingent upon the receipt of appropriate documentation to the satisfaction of the County Attorney.
BOOK 21 PAGE 12 APRIL 17, 2012 DRAFT
BE IT FURTHER RESOLVED that $3,624.00 be transferred from the Ford Volunteer Fire Department project to the ambulance projects in the CIP fund.
Ayes: Mr. Lee, Mr. Chavis, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
CONTRACT
DINWIDDIE COUNTY TWO (2) TYPE I MEDIUM DUTY AMBULANCES
This Agreement is made this 17th day of April, 2012, by and between Goodman Specialized Vehicles, LLC, of 9110 Pridesville Road, Amelia, VA 23002 (party of the first part, and hereinafter known as “Contractor”), and the County of Dinwiddie, Virginia (party of the second part, and hereinafter known as “County”).
WHEREAS, pursuant to the Virginia Public Procurement Act, County solicited bids for construction and delivery of two (2) Type I Medium Duty Ambulances, to be used by the County of Dinwiddie in the performance of Emergency Medical Services; and
WHEREAS, Contractor submitted a bid for same, consistent with the specifications in the Invitation for Bids; and
WHEREAS, Contractor was selected as the lowest responsive and responsible bidder; and
WHEREAS, County has selected Contractor for the construction and delivery of two (2) Type I Medium Duty Ambulances, according to the specifications in the Invitation to Bid;
NOW THEREFORE, in consideration of the mutual benefits, promises, and undertakings, the sufficiency and receipt of which are acknowledged, the following terms and conditions are agreed to by the parties to this Contract:
1. Incorporation by Reference. County’s Invitation For Bids (IFB #12-012212, release date January 22, 2012), including all related appendices and addenda; and Contractor’s bid response in its entirety dated February 24, 2012, are made a part hereof as if the same were fully set forth. If any discrepancies arise between County’s Invitation For Bids and Contractor’s bid response, Contractor agrees to abide by County’s Invitation For Bids. This procurement is governed by the Virginia Public Procurement Act and the Dinwiddie County Purchasing Policies and Procedures. All terms and conditions of the Act and the Policies and Procedures are hereby adopted and incorporated by reference herein.
2. Time of Performance. Contractor agrees to begin construction within ten (10) calendar days of receipt of County’s Written Notice to Proceed, with delivery and acceptance of the first ambulance no later than 180 days (6 months) after issuance of the Notice to Proceed, and delivery and acceptance of the second ambulance no later than 270 days (9 months) after issuance of the Notice to BOOK 21 PAGE 13 APRIL 17, 2012 DRAFT Proceed. TIME IS OF THE ESSENCE. In the event the specified construction work is not completed by the applicable deadlines, Contractor may be subject to liquidated damages in the amount of $100.00 per day for each and every calendar day of delay beyond the time specified and as further specified in County’s Invitation For Bid.
3. Costs. Contractor agrees to perform all work and provide all equipment pursuant to this Contract for a sum no greater than THREE HUNDRED FORTY-NINE THOUSAND NINE HUNDRED SEVENTY-FOUR AND NO/100 DOLLARS ($349,974.00) (the “Contract Price”). Payment shall be made to Contractor at its Amelia, Virginia office within thirty (30) days after receipt of invoice and after County has inspected and accepted the work and notified Contractor of its acceptance of same.
4. Notices. Any notices required shall be in writing, unless otherwise permitted hereunder, and shall be deemed received five (5) days after mailing of same in the U. S. Mail with postage prepaid at the addresses set forth below or upon actual receipt:
Notice to County shall be made to: Notice to Contractor shall be made to: W. Kevin Massengill David Walls County Administrator Goodman Specialized Vehicles, LLC P. O. Drawer 70 P.O. Box 840, 9110 Pridesville Road Dinwiddie, Virginia 23841 Amelia, Virginia 23002 (804) 469-4500 (757) 969-9095
5. General Terms and Conditions. During the term of this Contract, Contractor agrees to procure and maintain insurance which meets all County’s requirements in the Invitation For Bids documents.
6. Miscellaneous. This Contract shall be governed by the laws of the Commonwealth of Virginia. Venue for any action arising out of the performance of this Contract shall be with a state or federal court with jurisdiction in Dinwiddie County, Virginia. All pronouns used herein shall refer to every gender. Headings or titles in this Contract are only for convenience and shall have no meaning or effect upon the interpretation of the provisions of this Contract. This Contract is the entire agreement between the parties and may not be amended or modified, except by writing, signed by each party. If any provision of this Contract is determined to be unenforceable, then the remaining provisions of this Contract shall be interpreted as in effect as if such unenforceable provision were not included therein.
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day first written above.
Dinwiddie County, Virginia Goodman Specialized Vehicles, LLC
By:______By: W. Kevin Massengill County Administrator Title:
Attest:______Attest: BOOK 21 PAGE 14 APRIL 17, 2012 DRAFT
Approved as to form:
______County Attorney
7.B. ACTION ITEM: THIRD PARTY BILLING & COLLECTIONS ADMINISTRATION SERVICE CONTRACT
Chief Dennis Hale presented the information below to the Board.
BACKGROUND Dinwiddie County began billing for EMS services in February 2003 and has utilized Fidelis EMS Billing of Virginia Beach, VA as our billing agent since that time. With the current 5 year contract set to expire July 1, 2012; staff felt it in the best interest of the County to send out an RFP for the billing services, since the market and competition for these services had dramatically changed over the past several years. The RFP was released and returned with 8 respondents from all over the eastern half of the country. Since the return staff has reviewed each of these proposals in detail and narrowed the field to a top four which were brought in for face to face presentations and interviews on April 4, 2012. After this review and extensive reference checks, staff has determined that MED3000 of 3131 Newmark Drive, Suite 100, Miamisburg, Ohio 45342 to be the most responsive bidder to the RFP and offers the most cost effective terms.
LAST BOARD ACTION N/A
CONTRACT The contract with MED3000 will be a 1 year contract with up to (4) 1 year renewals. The cost of the contract will be 5.00% of all monies collected and posted to patient accounts (this is a reduction from the current rate of 6.5%). There will be no up front fees for any necessary set up and transition to MED3000 as well. (Full contract document attached)
Upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner
BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia adopts the resolution as presented so as to allow the County Administrator to execute the necessary documents to award the contract for Third Party Billing and Collection Administration Services for EMS to MED3000 in accordance with the terms outlined in the contract document.
Ayes: Mr. Chavis, Mr. Lee, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
RESOLUTION
WHEREAS, proposals have been received by the Division of Fire & EMS for Third Party Billing and Collection Administration Services for EMS; and
BOOK 21 PAGE 15 APRIL 17, 2012 DRAFT WHEREAS, staff have reviewed all proposals and determined that MED3000 has submitted the best proposal.
NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby authorize W. Kevin Massengill, County Administrator, to execute the necessary documents to award the contract for Third Party Billing and Collection Administration Services for EMS to MED3000 of 3131 Newmark Drive, Suite 100, Miamisburg, Ohio 45342 in accordance with the terms outlined in the contract document.
CONTRACT
DINWIDDIE COUNTY THIRD PARTY BILLING AND COLLECTION ADMINISTRATION SERVICES
The Agreement is made this 17th day of April, 2012, by and between MED3000, Inc., of 3131 Newmark Drive, Suite 100, Miamisburg, Ohio 45342 (party of the first part, and hereinafter known as “Contractor”), and the County of Dinwiddie, Virginia (party of the second part, and hereinafter known as “County”).
WHEREAS, pursuant to the Virginia Public Procurement Act, County solicited proposals to provide Third Party Billing and Collection Administration Services for the Division of Fire & Emergency Medical Services; and
WHEREAS, Contractor submitted a proposal for same, consistent with the specifications in the Request for Proposals; and
WHEREAS, Contractor was selected as having the best proposal; and
WHEREAS, County has selected Contractor to provide Third Party Billing and Collection Administration Services for the Division of Fire & Emergency Medical Services, according to the specifications in the Request For Proposals;
NOW THEREFORE, in consideration of the mutual benefits, promises, and undertakings, the sufficiency and receipt of which are acknowledged, the following terms and conditions are agreed to by the parties to this Contract:
1. Incorporation by Reference. County’s Request for Proposals (IFB #12-021212, release date February 12, 2012), including all related appendices and addenda; and Contractor’s bid response in its entirety dated March 6, 2012, are made a part hereof as if the same were fully set forth. If any discrepancies arise between County’s Request for Proposals and Contractor’s bid response, Contractor agrees to abide by County’s Request for Proposals. This procurement is governed by the Virginia Public Procurement Act and the Dinwiddie County Purchasing Policies and Procedures. All terms and conditions of the Act and the Policies and Procedures are hereby adopted and incorporated by reference herein.
2. Time of Performance. Contractor agrees to begin transition, to include system testing, within ten (10) calendar days of receipt of County’s Written Notice to
BOOK 21 PAGE 16 APRIL 17, 2012 DRAFT Proceed. Full implementation shall begin no later than July 1, 2012. TIME IS OF THE ESSENCE.
3. Term of the Contract. The term of this contract shall be for an initial period of twelve (12) months beginning July 1, 2012 and continuing through June 30, 2013. The County reserves the right to renew the contract for up to four (4) additional one-year periods under the terms and conditions of the original contract. Price increases may be negotiated only at the time of renewal. Written notice of the County’s intention to renew shall be given approximately ninety (90) days prior to the expiration date of each contract period.
4. Costs. Contractor agrees to perform all work, pay all expenses, and provide all equipment pursuant to this Contract for a rate of five percent (5%) of net cash receipts (the “Contract Price”). This rate includes all start-up, training, and annual costs associated with a bank lockbox.
5. Notices. Any notices required shall be in writing, unless otherwise permitted hereunder, and shall be deemed received five (5) days after mailing of same in the U. S. Mail with postage prepaid at the addresses set forth below or upon actual receipt:
Notice to County shall be made to: Notice to Contractor shall be made to: W. Kevin Massengill Steve Culham County Administrator MED3000, Inc. P. O. Drawer 70 3131 Newmark Drive, Suite 100 Dinwiddie, Virginia 23841 Miamisburg, OH 45342 (804) 469-4500 (937) 291-2882
6. General Terms and Conditions. During the term of this Contract, Contractor agrees to procure and maintain insurance which meets all County’s requirements in the Request for Proposals documents.
7. Miscellaneous. This Contract shall be governed by the laws of the Commonwealth of Virginia. Venue for any action arising out of the performance of this Contract shall be with a state or federal court with jurisdiction in Dinwiddie County, Virginia. All pronouns used herein shall refer to every gender. Headings or titles in this Contract are only for convenience and shall have no meaning or effect upon the interpretation of the provisions of this Contract. This Contract is the entire agreement between the parties and may not be amended or modified, except by writing, signed by each party. If any provision of this Contract is determined to be unenforceable, then the remaining provisions of this Contract shall be interpreted as in effect as if such unenforceable provision were not included therein.
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day first written above.
Dinwiddie County, Virginia MED3000, Inc.
By:______By: W. Kevin Massengill County Administrator Title: BOOK 21 PAGE 17 APRIL 17, 2012 DRAFT
Attest:______Attest:
Approved as to form:
______County Attorney
7.C. ACTION ITEM: WEBSITE CONTRACT AWARD
Norman Cohen, Director of Information Technology, presented the information below to the Board.
BACKGROUND In 2004, Dinwiddie County first went “live” with an in-house website layout and design, which was later updated in 2007. While it met the County’s needs at that time, the current website is outdated and cumbersome to maintain. Due to the legacy format and layout, we feel a significant redesign on both the front and back ends are needed. This redesign will focus on streamlining the content into a new backend Content Management System. This will give County departments the ability to maintain their own pages within the website without the help of the IT staff. The new website will be an invaluable communication tool and community resource, providing a broad range of outreach, information, and business functions.
CONTRACT NEGOTIATIONS Last fall, the County released an RFP for website redesign services. After a lengthy review process, a vendor was selected and awarded a contract. However, that vendor proved unable to fulfill the terms of the contract, and a second search was initiated. During that process, we discovered that several other localities had recently contracted with Civic Plus, a company that specializes in local government website development. Civic Plus is a cooperative-procurement approved GSA contract vendor with experience in designing over 575 local government websites nationwide. The new site will have significantly increased functionality, next-generation features and a new design, all created to meet our organizational needs and to connect more easily with residents, visitors and businesses. Funding is available in the Information Technology project balance in the current Capital Improvements Plan.
We are asking for approval of the following resolution.
Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner,
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby authorize and direct the County Administrator to execute the necessary documents to award the contract to Civic Plus for an amount not to exceed $54,900.93 for the creation, installation, management and hosting of the County’s website.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
BOOK 21 PAGE 18 APRIL 17, 2012 DRAFT 7.D. ACTION ITEM: VIRGINIA RESOURCES AUTHORITY (VRA) REFUNDING RESOLUTION
Mr. Ted Cole of Davenport & Company, LLC, stated that he was last before the Board in February to offer the refunding opportunity to the County. He gave an update on the potential refinancing. The existing bonds that are being considered for refinance go back to 1998: a Courthouse bond (1998); E-911; three different School bonds and another Courthouse bond (2004). He discussed the summary of the refunding results; the debt service comparison; and the savings. What will be paid off are the old pieces of debt that currently have interest rates in the mid to upper 3% range - 5% range; and will be replaced with new debt that has interest rates from the low 1% range to 3 to 3 1/2% range. He stated that the School Board had to take action because of the proposal to secure the financing of the loan with the Dinwiddie High School.
Mr. Cole stated that rates have gone up and down since the last time he was before the Board. He said the VRA bonds are scheduled to be sold on May 22nd and May 23rd which would be the date that the rates and savings would be locked in. The financing will be closed on June 13th.
Tyler C. Southall, County Attorney, pointed out a couple of things regarding the refinancing: 1) He stated that he had given the Board the forms of the leases that are referenced in the resolution (a financing lease and a prime lease). Under the prime lease the County will lease the school collateral to VRA. Under the financing lease VRA will lease all the collateral back and the lease payments will be payments to pay down the amounts borrowed under the refinancing. 2) Everything will be fine as long as the County makes the payments. If the County doesn’t make the payment, there is something called an “intercept” that comes into play (the payments that the Commonwealth of Virginia makes to the County can be intercepted to make the County’s payments under the bond). He stated that the County has always been good about paying its debts.
Mr. Cole stated that ability to intercept is unique to the Virginia Resources Authority. It allows them to have the bond rating they have; and therefore, the participants to get lower interest rates.
Upon motion of Dr. Moore, seconded by Mr. Lee,
RESOLUTION APPROVING A LEASE FINANCING WITH THE VIRGINIA RESOURCES AUTHORITY, APPROVING THE FORM OF CERTAIN DOCUMENTS PREPARED IN CONNECTION THEREWITH AND AUTHORIZING THE DISTRIBUTION, EXECUTION AND DELIVERY OF THE SAME
WHEREAS, on September 8, 1998, the Industrial Development Authority of Dinwiddie County, Virginia (the “IDA”) issued its $4,500,000 Lease Revenue Refunding Bonds (Dinwiddie County Courthouse Project), Series 1998C (the “Series 1998C Bonds”) and loaned the proceeds thereof to Dinwiddie County, Virginia (the “County”) pursuant to a Second Amendment to Financing Lease dated as of August 15, 1998 (the “1998 Financing Lease”), between the IDA and the County, to refinance the constructing, furnishing and equipping of certain court facilities within the County (the “1998 Project”);
BOOK 21 PAGE 19 APRIL 17, 2012 DRAFT WHEREAS, on November 12, 2003, the IDA issued its $4,500,000 Public Facility Lease Revenue Note, Series 2003 (the “Series 2003 Note”) and loaned the proceeds thereof to the County pursuant to a Lease Agreement dated as of November 1, 2003 (the “2003 Financing Lease”), between the IDA and the County, to finance the development, acquisition, construction, equipping and installation of an E-911 emergency equipment system (the “2003 Project”);
WHEREAS, on May 6, 2004, the IDA issued its $4,778,100 Lease Revenue Refunding Bond (School Refunding), Series 2004A (the “Series 2004A Bond”) and $3,230,600 Lease Revenue Refunding Bond (Courts Complex Refunding), Series 2004B (the “Series 2004B Bond”), and loaned the proceeds thereof to the County pursuant to a Third Amended Financing Lease dated as of May 1, 2004 (the “2004 Financing Lease”), between the IDA and the County, to refinance the constructing, furnishing and equipping of (i) certain school facilities within the County, including Midway Elementary School, Dinwiddie County Middle School and Dinwiddie County High School (the “2004A Project”) and (ii) certain court facilities within the County (the “2004B Project”);
WHEREAS, on October 6, 2004, the IDA issued its $41,040,000 Lease Revenue and Refunding Bonds, Series 2004B (the “Series 2004B School Bonds”) and loaned the proceeds thereof to the County pursuant to an Amended Financing Lease dated as of October 1, 2004 (the “2004 Schools Financing Lease”), between the IDA and the County, to finance and refinance various improvements to the County’s school facilities including the acquisition, construction, equipping and installation of a new elementary school and a new high school and the conversion of the existing high school to a new middle school and an existing elementary school to a multi-use facility for school purposes (the “2004B School Project”);
WHEREAS, on November 17, 2005, the IDA issued its $4,935,000 Lease Revenue Refunding Bond, Series 2005A (the “Series 2005A Bond”) and loaned the proceeds thereof to the County pursuant to a Fourth Amended Financing Lease dated as of November 1, 2005 (the “2005 Financing Lease”), between the IDA and the County, to refinance various improvements to the County’s school facilities (the “2005A Project,” and, together with the 1998 Project, the 2003 Project, the 2004A Project, the 2004B Project and the 2004B School Project, collectively, the “Projects,” and each a “Project” hereunder);
WHEREAS, the Board of Supervisors of the County (the “Board”) desires to refinance one or more of the Projects by effecting a refunding of all or a portion of the outstanding Series 1998C Bonds, the Series 2003 Note, the Series 2004A Bond, the Series 2004B Bond, the Series 2004B School Bonds and the Series 2005A Bond (collectively, the “Refunded Bonds”), subject to the terms and conditions herein, including a condition that the refunding achieve an aggregate net present value debt savings of not less than 3.00% (the “Targeted Savings”);
WHEREAS, the County has applied to the Virginia Resources Authority (“VRA”) to refund the Refunded Bonds and refinance the Projects, and VRA has indicated its willingness to undertake the same utilizing proceeds of its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2012A (as more particularly defined in the below-defined Financing Lease, the “VRA Bonds”);
WHEREAS, the refinancing of the Projects shall be effected by a ground lease of the Dinwiddie County High School, Dinwiddie Junior High School, Midway Elementary BOOK 21 PAGE 20 APRIL 17, 2012 DRAFT School and the County courthouse or some lesser portion thereof (the “Collateral Property”) pursuant to a Deed and Agreement of Ground Lease (the “Ground Lease”), among the County and VRA and the County School Board if appropriate and subsequent lease back of the Collateral Property to the County in accordance with the terms of a Local Lease Acquisition Agreement and Financing Lease to be dated as of a date specified by VRA, between VRA and the County (the “Financing Lease”), the forms of the Ground Lease and the Financing Lease having been presented to this meeting;
WHEREAS, VRA has advised the County that the sale date of the VRA Bonds is tentatively scheduled for May 22, 2012, but may occur, subject to market conditions, at any time between May 15, 2012, and May 30, 2012 (the “VRA Sale Date”), and that VRA’s objective is to pay the County a purchase price for the Financing Lease which in VRA’s judgment reflects its market value (the “Purchase Price Objective”) taking into consideration the Targeted Savings, the purchase price received by VRA for the VRA Bonds, the issuance costs of the VRA Bonds (consisting of the underwriters’ discount and other costs incurred by VRA) (collectively, the “VRA Costs”), and other market conditions relating to the sale of the VRA Bonds;
WHEREAS, VRA has acknowledged that the aggregate total of principal components of rental payments under the Financing Lease (the "Rental Payments") and the "true" interest cost of the interest component of such Rental Payments cannot exceed the respective amounts specified in this Resolution
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF DINWIDDIE COUNTY, VIRGINIA:
1. Essentiality of Collateral Property. The Board reconfirms that the Collateral Property are essential to the efficient operation of the County and anticipates that the Collateral Property will continue to be essential to the operations of the County during the terms of each of the Ground Lease and the Financing Lease.
2. Authorization of Ground Lease and Financing Lease. The forms of the Ground Lease and the Financing Lease submitted to this meeting are hereby approved. The County Administrator is authorized to execute the Ground Lease and the Financing Lease in substantially such forms, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the County Administrator, whose approval shall be evidenced conclusively by the execution and delivery thereof. At the discretion of the County Administrator, all or a portion of the Collateral Property may be included in the leasehold interests conveyed by the Ground Lease and the Financing Lease. At the discretion of the County Administrator, the Ground Lease may alternatively be denominated a Prime Lease. All capitalized terms used but not defined herein shall have the same meaning as set forth in the Financing Lease.
3. Terms of Financing Lease. The following plan of financing is approved. VRA will use a portion of the proceeds of the VRA Bonds to refinance the Projects. The County will lease, or cause the County School Board to lease (subject to the approval of the County School Board) the Collateral Property to VRA pursuant to the Ground Lease and the County, for itself or on behalf of the County School Board, will lease the Collateral Property from VRA pursuant to the terms of the Financing Lease under which the County will undertake to make Rental Payments to VRA in amounts sufficient to pay principal and interest on the portion of the VRA Bonds. The final pricing terms contained BOOK 21 PAGE 21 APRIL 17, 2012 DRAFT in the Financing Lease shall be determined by VRA subject to VRA’s Purchase Price Objective and market conditions described in the Recitals hereof; provided, however, that (i) the aggregate total of principal components of the Rental Payments shall not exceed $55,600,000, (ii) the term of the Financing Lease shall expire no later than December 31, 2034, (iii) the interest component of the Rental Payments shall have a “true” interest cost not to exceed 5.0% per year (exclusive of “supplemental interest” as provided in the Financing Lease), (iv) the pricing terms shall achieve at least the Targeted Savings, (v) the principal components of the Rental Payments shall be subject to prepayment upon the terms set forth in the Financing Lease and (vi) the obligation under the Financing Lease attributable to the principal components of the Rental Payments shall be sold to VRA at a price not less than 95% of the aggregate principal amount thereof. Subject to the preceding terms, the Board further authorizes the County Administrator to accept the final terms presented by VRA and accordingly to determine the aggregate total of principal components of the Rental Payments and establish a schedule of Rental Payments including the dates and amounts, the optional and extraordinary prepayment provisions, if any, of the Rental Payments, all in accordance with the provisions hereof.
As set forth in the Financing Lease, the County agrees to pay such “supplemental interest” and other charges as provided therein, including such amounts as may be necessary to maintain or replenish the Capital Reserve Fund.
4. Payment and Prepayment Provisions. Rental Payments due under the Financing Lease shall be payable in lawful money of the United States of America and otherwise comply with the terms set forth in the Financing Lease. The County may, at its option, prepay the principal components of Rental Payments upon the terms set forth in the Financing Lease.
5. Subject to Appropriation. The undertaking by the County under the Financing Lease to make Rental Payments shall be a limited obligation of the County, payable solely from funds to be appropriated by the Board from time to time for such purpose and shall not constitute a debt of the County within the meaning of any constitutional or statutory limitation or a pledge of the faith and credit of the County beyond any fiscal year for which the Board has lawfully appropriated from time to time. Nothing herein or in the Financing Lease shall constitute a debt of the County within the meaning of any constitutional or statutory limitation or a pledge of the faith and credit or taxing power of the County.
6. Annual Budget. The Board believes that funds sufficient to make payment of all amounts payable under the Financing Lease can be obtained. While recognizing that it is not empowered to make any binding commitment to make such payments beyond the current fiscal year, the Board hereby states its intent to make annual appropriations for future fiscal years in amounts sufficient to make all such payments and hereby recommends that future Boards do likewise during the terms of the Financing Lease. The Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County’s annual budget, to include in the budget request for each fiscal year during the term of the Financing Lease an amount sufficient to pay all amounts coming due under the Financing Lease during such fiscal year. Throughout the term of the Financing Lease, the County Administrator shall deliver to VRA within 30 days after the adoption of the budget for each fiscal year, but not later than July 1, a certificate stating whether an amount equal to the Rental Payments and any other amounts due under the Financing Lease which will be due during the next fiscal year has been budgeted and appropriated by the Board. If at any
BOOK 21 PAGE 22 APRIL 17, 2012 DRAFT time during any fiscal year of the County, through the fiscal year ending June 30, 2035, the amount appropriated in the County’s annual budget in any such fiscal year is insufficient to pay when due the amounts payable under the Financing Lease, the Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County’s annual budget, to submit to the Board at the next scheduled meeting, or as promptly as practicable but in any event within 45 days, a request for a supplemental appropriation sufficient to cover the deficit.
7. Arbitrage Covenants. The County covenants that it shall not take or omit to take any action the taking or omission of which will cause interest on the VRA Bonds to be includable in gross income for federal income tax purposes or to become a specific item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations. Without limiting the generality of the foregoing, the County shall comply with any provision of the Tax Compliance Agreement (as hereinafter defined) that may require the County at any time to rebate to the United States any part of the earnings derived from the investment of the gross proceeds of the funds received under the Financing Lease, unless the County receives an opinion of nationally recognized bond counsel that such compliance is not required to prevent interest on the VRA Bond from being included in gross income for federal income tax purposes or from becoming a specific item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations. The County shall pay any such required rebate from legally available funds.
8. Tax Compliance Agreement. Such officers of the County as may be requested are authorized and directed to execute and deliver a nonarbitrage certificate and tax compliance agreement (the “Tax Compliance Agreement”) in a form not inconsistent with this Resolution as may be approved by the officers of the County executing such document, whose approval shall be evidenced conclusively by the execution and delivery thereof.
9. Limitation on Private Use. The County covenants that it shall not permit the proceeds derived from the Financing Lease or the facilities refinanced with the proceeds of the Financing Lease to be used in any manner that would result in (a) 5% or more of such proceeds or the facilities refinanced with such proceeds being used in a trade or business carried on by any person other than a governmental unit, as provided in Section 141(b) of the Code, (b) 5% or more of such proceeds or the facilities refinanced with such proceeds being used with respect to any output facility (other than a facility for the furnishing of water), within the meaning of Section 141(b)(4) of the Code, or (c) 5% or more of such proceeds being used directly or indirectly to make or finance loans to any persons other than a governmental unit, as provided in Section 141(c) of the Code; provided, however, that if the County receives an opinion of nationally recognized bond counsel that any such covenants need not be complied with to prevent the interest on the VRA Bonds from being included in gross income for federal income tax purposes or from becoming a specific item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations, the County need not comply with such covenants to the extent provided in such opinion.
10. Official Statement. The County authorizes and consents to the inclusion of information with respect to the County contained in VRA’s Preliminary Official Statement and VRA’s Official Statement in final form, both prepared in connection with the sale of the VRA Bonds.
BOOK 21 PAGE 23 APRIL 17, 2012 DRAFT 11. SNAP Investment Authorization. The County has heretofore received and reviewed the Information Statement (the “Information Statement”) describing the State Non-Arbitrage Program of the Commonwealth of Virginia (“SNAP”) and the Contract Creating the State Non-Arbitrage Program Pool I (the “Contract”), and the Board hereby determines to authorize the County Treasurer to utilize SNAP in connection with the investment of any nonrefunding proceeds of the Financing Lease. The Board acknowledges the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the Contract.
12. Redemption of Refunded Bonds. The County’s Director of Finance and the County Administrator, or either of them, are authorized and directed to take or request the IDA to take all proper steps to call for redemption such portion(s) of the Refunded Bonds as shall be refunded, to prepare and deliver any such notices and correspondence necessary therefor and to obtain any documents, certificates and approvals necessary to terminate any prior lease or trust agreements relating to the Refunded Bonds and the Collateral Property.
13. Other Actions. All other actions of County officials in conformity with the purposes and intent of this Resolution and in furtherance of the execution and delivery of the Ground Lease and the Financing Lease are ratified, approved and confirmed. The County officials are authorized and directed to execute and deliver all certificates and other instruments considered necessary or desirable in connection with the execution and delivery of the Ground Lease and the Financing Lease pursuant to this Resolution. Any authorization herein to execute a document shall include authorization to deliver it to the other parties thereto and to record such document where appropriate.
14. Effective Date. This Resolution shall take effect immediately.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
7.E. ACTION ITEM: RESOLUTION IN SUPPORT OF THE PORT OF VIRGINIA ECONOMIC AND INFRASTRUCTURE DEVELOPMENT ZONE
W. Kevin Massengill, County Administrator, referred to the correspondence in the Board packets from Secretary Sean T. Connaughton, Secretary of Transportation for the Commonwealth of Virginia, to Chairman Moody dated April 2, 2012. In summary of the correspondence, benefits of the Port of Virginia to the overall economy and the overall potential associated with the Port are highlighted. The correspondence states the significant aspect the Port may have, not only on our region, but those regions supported by the Port and the overall Commonwealth. Mr. Massengill stated that very few states have the resources that we are blessed to have with the Deepwater Terminal, as well as the expansion of the Panama Canal and the international freight movements. This year there was a Bill put forward in which support from many localities was given to create an economic and infrastructure development zone. After much debate in the House and Senate it failed. Secretary Connaughton has asked Chairman Moody to present the resolution below and requests the Board’s support of the creation of this zone. Mr. Massengill states that this zone would include Route 460 as well as the I-85 connector. He said if the Board approves the passage of this resolution it has been suggested that it be sent to the senators and delegates that represent Dinwiddie County. Mr. Massengill
BOOK 21 PAGE 24 APRIL 17, 2012
DRAFT stated that it would probably be good to go a step further and present it to the Clerks of the House and Senate in order to get it before both Bodies. Mr. Massengill recommended approval of the resolution.
Mr. Chavis stated that he had been on the Metropolitan Planning Organization and this had been discussed with Chesterfield and the surrounding localities. He said that everyone was of the same mindset as the Governor that this needs to go forward.
Mr. Moody stated that anytime you can be a part of that zone there are a lot of incentives involved from the State that help economic development.
Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner,
Resolution In Support of the Port of Virginia Economic and Infrastructure Development Zone
WHEREAS, the Port of Virginia – sustaining 343,000 jobs and generating over $41 billion in revenues, $13 billion in payroll, and $1.2 billion in tax revenue – is one of the Commonwealth’s greatest economic assets; and
WHEREAS, the Port of Virginia, despite its recent challenges brought on by the economic recession, is projected to undergo significant growth in the coming years with the completion of the Panama Canal Extension Project; and
WHEREAS, the Port of Virginia cannot achieve this growth without the development of the distribution, intermodal, manufacturing, warehousing, and other supply chain facilities necessary to support port operations; and
WHEREAS, driving the development of these facilities to specific areas can help reduce congestion in the Hampton Roads region; and
WHEREAS, Governor McDonnell is proposing to create the Port of Virginia Economic and Infrastructure Development Zone, which will incentive companies involved in maritime commerce and that import and export goods through the Port of Virginia to locate in Virginia; and
WHEREAS, creation of this zone is estimated to have an economic impact of $7.3 billion, sustaining 14,120 jobs in the Route 460 Corridor and $5.7 billion, sustaining 11,255 jobs in the Hampton Roads area; and
WHEREAS, creation of this zone will bring much needed jobs and economic development to our community; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that we support the establishment of the Port of Virginia Economic and Infrastructure Development Zone and respectfully request the House of Delegates and the Senate of Virginia to approve Governor McDonnell’s proposed amendments to HB 1183 and SB 578 establishing this zone.
ADOPTED this 17th day of April 2012.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody BOOK 21 PAGE 25 APRIL 17, 2012 DRAFT Nays: None
8. CITIZEN COMMENTS
The Chairman opened the citizen comments period.
As no one was signed up to speak, the Chairman closed the citizen comments period.
9. COUNTY ADMINISTRATOR COMMENTS
W. Kevin Massengill, County Administrator, made a comment regarding Mr. Scot Firestine of the Appomattox Regional Library. He said that you will not find too many executive directors with the passion that Mr. Firestine and the staff have for the library system. He said the library is very much incorporated in quite a few county operations; and that very rarely will you ever see a significant county event at which our library partners are not there. He commented also on Ms. Mason and Ms. Beville of the Crater District Area Agency on Aging. He stated that he is blessed that Ms. Beville is part of his church family, and they have had several conversations over the years. He said that he did not believe there could be a better fit for that board than Ms. Beville. He stated that she has always been an advocate of that program. He thanked both Ms. Mason and Ms. Beville for their service.
Mr. Massengill stated that the Health Department temporary building is moving forward (goal for completion first week of May). He gave an update on Amazon: the slab is nearly complete; the contractor will soon begin tilting up the walls; and the water and sewer work is underway.
Mr. Massengill shared the following dates: Monday, May 28th – 10:00 a.m. Memorial Day services will be conducted at the Historic Courthouse by the local Masons in conjunction with other non-profit organizations (6th annual event); and on June 27th at 3:00 p.m. will be the ribbon cutting at the new Meherrin River Regional Jail Authority (with tours afterwards).
10. BOARD MEMBER COMMENTS
Mr. Chavis stated that the Meherrin River Regional Jail is a well built jail. He went through the tour and a good job has been done on it.
Ms. Ebron-Bonner stated that she was very impressed by the library and all the services that are utilized. She said that perhaps the bookmobile could go into the West Petersburg area. She said she also applauded the services done by the Crater District Area on Aging Agency.
Mr. Moody stated that he had attended a meeting in Washington, DC the previous week that made the NACo “County News” – “Rural Counties Advance Priorities During Rural Action Caucus Fly-In”. He said there were 19 officials from 15 states in attendance. Each year the caucus tries to identify the most pressing issues that face rural America and take those issues to Washington. One of the items was Opposing Unfunded Federal Mandates. He said also one particular item was Borders of the US Guidance (EPA putting forth). He said that while they were there someone put a Bill in opposing that guidance document so he said they felt they had a small part in pushing that forward
BOOK 21 PAGE 26 APRIL 17, 2012 DRAFT because it will have a major effect on localities if the EPA document goes forward. Mr. Moody said that some other issues that were discussed were the rural development programs; support for health care (Medicaid, etc.); and multi-year reauthorization of the highway and bridges bill (which is very important to receive Federal funding for some of the old bridges in the county).
11. CLOSED SESSION:
At 4:20 p.m. upon motion of Mr. Chavis, seconded by Mr. Lee,
The Board of Supervisors of Dinwiddie County, Virginia convened in a closed meeting under:
a. §2.2-3711 (A) (5) Business and Industry Development: . Review & Update of Prospective Business & Industry
b. §2.2-3711 (A) (1) Personnel: . Appointment to Citizen Redistricting Advisory Committee . Petersburg Area Regional Tourism (PART)
c. §2.2-3711 (A) (7) Legal Advice: . Memoranda of Understanding – Constitutional Officers
d. §2.2-3711 (A) (19) Discussion of reports or plans related to the security of a governmental facility . County Complex Security
e. §2.2-3711 (A)(3) Real Property: . Consideration of the acquisition of real property for public purposes where public discussion would jeopardize the County’s bargaining or negotiating position • Property for Economic Development
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
At 7:00 p.m. upon motion of Mr. Lee, seconded by Ms. Ebron-Bonner, the Board reconvened into open session.
Ayes: Mr. Chavis, Ms. Ebron-Bonner, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
CERTIFICATION
WHEREAS, this Board convened in a closed meeting under:
a. §2.2-3711 (A) (5) Business and Industry Development: . Review & Update of Prospective Business & Industry
b. §2.2-3711 (A) (1) Personnel: . Appointment to Citizen Redistricting Advisory Committee
BOOK 21 PAGE 27 APRIL 17, 2012 DRAFT . Petersburg Area Regional Tourism (PART)
c. §2.2-3711 (A) (7) Legal Advice: . Memoranda of Understanding – Constitutional Officers
d. §2.2-3711 (A) (19) Discussion of reports or plans related to the security of a governmental facility . County Complex Security
e. §2.2-3711 (A)(3) Real Property: . Consideration of the acquisition of real property for public purposes where public discussion would jeopardize the County’s bargaining or negotiating position • Property for Economic Development
AND WHEREAS, no member has made a statement that there was a departure from the lawful purpose of such closed meeting or the matters identified in the motion were discussed,
NOW BE IT CERTIFIED, that only those matters as were identified in the motion were heard, discussed or considered in the meeting.
Upon motion of Dr. Moore, seconded by Mr. Chavis, this Certification Resolution was adopted.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
12.A. RESOLUTION: WAYNE C. BARNES
Harrison A. Moody, Chairman of the Board of Supervisors, asked Mr. Barnes to come forward and Mr. Moody read the resolution below.
Mr. Barnes expressed appreciation for the resolution. He also thanked the members of the IDA who had come to support him. Mr. Barnes stated that it had been a joy to serve over the years and that he had seen a lot of changes. He said that the IDA the county has in place currently is second to none; and that it is a group of good and conscientious citizens who take their representation on the IDA to heart. He said they do what is right for Dinwiddie County. Mr. Barnes thanked Mr. Massengill, Ms. Collins, the legal staff, and expressed his appreciation for Mr. Reid, former Director of Economic Development.
Upon motion of Dr. Moore, seconded by Mr. Lee,
Wayne C. Barnes
WHEREAS, Mr. Wayne Barnes has faithfully served the citizens of Dinwiddie County with the utmost of professionalism and dedication on the Dinwiddie County Industrial Development Authority for over 32 years, and has provided a practical and responsible balance between the agricultural community and the industrial development of the community; and
BOOK 21 PAGE 28 APRIL 17, 2012 DRAFT WHEREAS, Mr. Barnes consistently demonstrated leadership and pride in Dinwiddie County through his comments, actions and steadfast commitment; and
WHEREAS, through the efforts of Mr. Barnes a pro-business culture has been successfully created, and as a result countless job opportunities have been created for the residents of Dinwiddie County and the region giving those residents the opportunity to better provide for their families; and
WHEREAS, Mr. Barnes’ efforts have afforded Dinwiddie County government the ability to provide high quality services to the citizens as a result of the enhanced tax base generated by the countless businesses and industries that developed and expanded during his service with the Industrial Development Authority; and
WHEREAS, Mr. Barnes was instrumental in several bond projects that supported the capital improvements and construction of new schools that afforded Dinwiddie children of all ages and from different ends of the county an enhanced educational climate that was conducive with the educational environment that is needed to maintain competitive students and responsible adults; and
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors on this 17th day of April 2012 desires to express their appreciation to Mr. Wayne C. Barnes for his 32 years of loyal, dedicated service to Dinwiddie County through his representation on the Industrial Development Authority, and to extend to him their warmest regards and very best wishes for many years of health and happiness; and
BE IT FURTHER RESOLVED, by the Board of Supervisors of Dinwiddie County, Virginia, that this resolution be presented to Mr. Wayne C. Barnes, and a copy spread upon the minutes of this meeting for eternity.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
Mr. Lee expressed his appreciation to Mr. Barnes for his service to the county.
Mr. Moody expressed his appreciation as well.
13.A. PUBLIC HEARING: PROPOSED AMENDMENT OF DINWIDDIE COUNTY CODE SECTION 19-116 CONCERNING AN INCREASE IN THE TRANSIENT OCCUPANCY TAX
W. Kevin Massengill, County Administrator, presented the information below to the Board. He stated that the current transient occupancy tax is 2%, and this ordinance would change it to 5%. He said this was first presented to the Board at a workshop session earlier in the year. The County Attorney was then requested to give the necessary legal review and steps involved which he did; and the Board gave direction for this to go to public hearing. Mr. Massengill stated that at 5% the anticipated revenue that would be brought in would be approximately $77,500. That would be broken down as follows: Petersburg Area Regional Tourism - $15,000; Sesquicentennial Committee - $10,000; Virginia’s Retreat - $4,500; and the Tourism/Leisure component of Parks and Recreation with an adjustment in salary of two employees including the director - $14,700; marketing - $20,000. The total is $64,235 with a balance of about $13,265 that would go into Fund 210 (Community Development Fund). That fund would build every BOOK 21 PAGE 29 APRIL 17, 2012 DRAFT year and larger projects associated with tourism would be able to be paid out of that fund (examples: perhaps the construction of a pocket park near A.P. Hills’ monument; and gateway entrance signs).
The Chairman opened the public hearing in this matter.
As there was no one signed up to speak, the Chairman closed the public hearing.
Upon motion of Mr. Chavis, seconded by Mr. Lee,
WHEREAS, the Code of Virginia, 1950, as amended, Section 58.1-3819 permits Dinwiddie County to levy a transient occupancy tax on hotels, motels, boarding houses, travel campgrounds, and other facilities offering guest rooms rented out for continuous occupancy for fewer than 30 consecutive days at a rate of up to five percent of the amount of charge for the occupancy of any room or space occupied; and
WHEREAS, the Code of Virginia, Section 58.1-3819 of the Code of Virginia, 1950, as amended, requires that any excess over two percent shall be designated and spent solely for tourism and travel, marketing of tourism or initiatives that, as determined after consultation with the local tourism industry organizations, including representatives of lodging properties located in the county, attract travelers to the locality, increase occupancy at lodging properties, and generate tourism revenues in the locality;
NOW, THEREFORE, BE IT RESOLVED that the proposed ordinance amendments to Section 19-116 of the Dinwiddie County Code concerning the transient occupancy tax are adopted as presented.
Ayes: Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF DINWIDDIE, 1985, AS AMENDED BY AMENDING SECTION 19-116 CHAPTER 18. TAXATION, ARTICLE IX. TRANSIENT OCCUPANCY TAX
BE IT ORDAINED by the Board of Supervisors of Dinwiddie County:
(1) That Section 19-116 of the Code of the County of Dinwiddie is amended and re- enacted to read as follows: Sec. 19-116. - Imposed; amount; exclusions.
(a) Pursuant to the authority granted under § 58.1-3819 of the Code of Virginia, 1950, as amended, there is hereby imposed upon every hotel, motel, boarding house, travel campground, and other facility offering guest rooms located within the county which is rented out for continuous occupancy for fewer than 30 consecutive days, a transient occupancy tax of five percent of the amount of charge for the occupancy of any room or space occupied.
BOOK 21 PAGE 30 APRIL 17, 2012 DRAFT (b) The amount of tax collected in excess of two percent of the amount of charge for the occupancy of any room or space occupied shall be designated and spent solely for tourism and travel, marketing of tourism or initiatives that, as determined after consultation with the local tourism industry organizations, including representatives of lodging properties located in the county, attract travelers to the county, increase occupancy at lodging properties, and generate tourism revenues in the county.
(2) That this ordinance shall become effective July 1, 2012.
13. B. PUBLIC HEARING: PROPOSED GRANT OF EASEMENT ACROSS COUNTY PROPERTY TO COLUMBIA GAS OF VIRGINIA, INC. IN CONNECTION WITH THE DEVELOPMENT OF DINWIDDIE COMMERCE PARK
Tyler C. Southall, County Attorney, presented the information below to the Board.
The Chairman opened the public hearing in this matter.
As there was no one signed up to speak, the Chairman closed the public hearing.
BACKGROUND In connection with the construction of the Amazon fulfillment center in the Dinwiddie County Commerce Park, the County granted two easements: one for ingress and egress and one for stormwater drainage. Verizon and Columbia Gas have now come to the County asking for utility easements as well.
LAST BOARD ACTION N/A
REQUESTED ACTION Staff is recommending that the Board of Supervisors grant the easement which is attached.
Ms. Bonner said her only concern in looking at the map is regarding the other entities that would probably come into the Commerce Park. She asked whether they would have access to gas if the easement goes around instead of straight through the property.
Mr. Southall replied that if and when the other developable parcels on the site develop they are near Commerce Way; and gas would either have to be extended to them cross-county to their site or down Route 460. He said that would be evaluated as a separate project by Columbia Gas; and they would evaluate the usage of the gas at those sites against extending the line.
Mr. Southall stated that he and Ms. Collins had a discussion with Columbia Gas three weeks prior and the two of them were fairly adamant about proposing that Columbia Gas come down Route 460 and up Commerce Way.
Mr. Timothy Beeler, Business Manager for Columbia Gas then rose to speak to the Board. He stated that they tried to find the most cost effective way when doing the economic evaluation that they performed to bring gas to the Amazon site. He said they BOOK 21 PAGE 31 APRIL 17, 2012 DRAFT had to balance the gas usage and that revenue against the construction cost in order to provide service at no upfront charges to Amazon. He stated that extending that gas line down to the main entrance was going to create a shortfall of about $85,000 that would have to be collected before they bring Amazon on line. He said that with the current layout of the main line they still have the ability to extend off of that line to serve the other outparcels. At the time those businesses come on line their usage can generate revenue to offset that construction cost (much like Amazon did for the 2400 feet of mainline that will be brought to serve them).
Mr. Southall made it clear ultimately that it is the Board’s decision as to whether to grant the easement. He said it was staff’s recommendation to adopt the easement as presented.
Upon motion of Dr. Moore, seconded by Mr. Lee,
WHEREAS, Columbia Gas of Virginia, Inc. has requested a gas line easement to provide gas to the Amazon fulfillment center that is currently being constructed in the Dinwiddie Commerce Park; and
WHEREAS, the Dinwiddie County Board of Supervisors has held a public hearing to consider whether to grant such an easement in accordance with Section 15.2-1800(B) of the Code of Virginia, 1950, as amended; and
WHEREAS, the Dinwiddie County Board of Supervisors has determined that it is appropriate to grant an easement as presented;
NOW, THEREFORE, BE IT RESOLVED, that the Dinwiddie County Board of Supervisors does grant a utility easement to Columbia Gas of Virginia, Inc. across County property, known as Tax Map Parcel ID Number 21-151 on the terms set forth in the attached Right of Way in the location labeled in the diagram included with the attached Right of Way with such changes as may be agreed upon by the County Attorney and the County Administrator; and
BE IT FURTHER RESOLVED, that the County Administrator is authorized to sign such easement on behalf of the Board; provided, however, that Columbia Gas of Virginia, Inc. first provide an updated and accurate easement plat showing the current landowners of the parcels in the Dinwiddie Commerce Park.
Ayes: Mr. Chavis, Ms. Ebron-Bonner, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
T.M. 21 - 151
RIGHT OF WAY
FOR AND IN CONSIDERATION of One Dollar ($1.00) paid by COLUMBIA GAS OF VIRGINIA, INC., a Virginia corporation, with a mailing address at 1809 Coyote Drive, Chester, Virginia 23836, hereinafter called the Grantee, to BOARD OF SUPERVISORS OF DINWIDDIE COUNTY VIRGINIA, hereinafter, whether singular or plural, called the Grantor,
BOOK 21 PAGE 32 APRIL 17, 2012 DRAFT the receipt whereof is hereby acknowledged, and to pay Grantor for any damages to crops, trees, lawns, driveways and fences caused by the operation, maintenance, replacement or removal of said pipes, the Grantor does hereby grant and convey to the Grantee an easement or right of way to construct pipelines and appurtenant equipment, together with valves and service connections, for the transportation of gas, oil, petroleum products or any other materials or substances which may be transported singly or in combination through a pipeline; and to operate, maintain, repair, change the size of pipes, replace and finally remove said pipelines, over and through all that certain tract of land situate in ROHOIC District, Dinwiddie County, Commonwealth of Virginia, and described as follows:
[The location of the easement area pursuant to the terms and conditions of this right of way agreement is shown on Drawing Number V53-24-12, attached hereto, made a part hereof, and recorded herewith.]1
With the right of ingress and egress to and from the same, reserving to the Grantor the full use and enjoyment of said premises, except for the rights herein granted to said Grantee. Grantor shall not construct or permit to be constructed any house, structure, or obstruction on or over said easement area that will interfere with the construction, maintenance, operation, replacement or repair of the pipelines or appurtenances constructed hereunder. The Grantee shall replace and restore the area disturbed by the laying, construction, operation and maintenance of said pipelines to as near as practical to its original condition. The Grantor and the Grantee have agreed as a part of the consideration hereof that any damages caused by Grantee to crops, lawn, trees or fences on said premises, the amount of which cannot be mutually agreed upon, shall be determined by a panel of arbitrators composed of three disinterested persons, of whom the Grantor and the Grantee shall appoint one each and the two arbitrators so appointed shall appoint the third, the award of any two of whom shall be final and a condition precedent to the institution of any legal proceedings hereunder. Grantee agrees to indemnify, protect, defend, and hold Grantor, its employees and agents, harmless from and against all claims, actions, losses, damages, costs, expenses and liabilities arising out of injury to or death of any person or loss of or damage to any property in or upon the easement or Grantor’s contiguous area, including the person or
BOOK 21 PAGE 33 APRIL 17, 2012 DRAFT property of Grantor, its employees, agents, licensees, or others, to the extent such injury, death, loss or damage is caused by the acts or omission of Grantee, its agents, or employees. The foregoing indemnity shall not apply to any claims, actions, losses, damages, costs, expenses, and liabilities arising solely from any act or omission of Grantor, its agents, employees, licensees, or independent contractors. Grantee understands that some areas of Tax Map Parcel 21-151 are protected wetlands, and Grantee agrees to observe all federal, state and local laws, rules and regulations concerning such wetlands. Grantee further understands that Grantor holds federal and state wetland permits with respect to Tax Map Parcel 21-151, and Grantee agrees to cooperate with Grantor to comply with the Permits. Grantee agrees to indemnify, protect, defend and hold Grantor, its employees and agents, harmless from and against all claims, actions, losses, damages, costs, expenses and liabilities arising out of any violation of federal, state or local laws, rules or regulations, or a violation by Grantee of the Permits. NOTICE TO LANDOWNER: You are conveying rights to a public service corporation. A public service corporation may have the right to obtain some or all of these rights through exercise of eminent domain. To the extent that any of the rights being conveyed are not subject to eminent domain, you have the right to choose not to convey those rights and you could not be compelled to do so. You have the right to negotiate compensation for any rights that you are voluntarily conveying. The rights, privileges and terms hereby shall extend to and be binding upon Grantor and the Grantee and their respective representatives, heirs, successors, and assigns.
13.C. PUBLIC HEARING: PROPOSED GRANT OF EASEMENT ACROSS COUNTY PROPERTY TO VERIZON IN CONNECTION WITH THE DEVELOPMENT OF DINWIDDIE COMMERCE PARK
Tyler C. Southall, County Attorney, presented the information below to the Board.
The Chairman opened the public hearing in this matter.
As there was no one signed up to speak, the Chairman closed the public hearing.
BACKGROUND In connection with the construction of the Amazon fulfillment center in the Dinwiddie County Commerce Park, the County the County granted two easements: one for ingress and egress and one for stormwater drainage. Verizon and Columbia Gas have now come to the County asking for easements.
LAST BOARD ACTION N/A
REQUESTED ACTION BOOK 21 PAGE 34 APRIL 17, 2012 DRAFT Staff is recommending that the Board of Supervisors grant the easement which is attached.
Upon motion of Mr. Lee, seconded by Mr. Chavis,
WHEREAS, Verizon Virginia LLC has requested a communications easement to provide telephone and other communications services to the Amazon fulfillment center that is currently being constructed in the Dinwiddie Commerce Park; and
WHEREAS, Dinwiddie County Board of Supervisors has held a public hearing to consider whether to grant such an easement in accordance with Section 15.2-1800(B) of the Code of Virginia, 1950, as amended; and
WHEREAS, the Dinwiddie County Board of Supervisors has determined that it is appropriate to grant an easement as presented;
NOW, THEREFORE, BE IT RESOLVED, that the Dinwiddie County Board of Supervisors does grant a utility easement to Verizon Virginia LLC across County property, known as Tax Map Parcel ID Number 21-127 on the terms set forth in the attached Deed of Easement in the location labeled in the diagram included with the attached Deed of Easement subject to any changes to verbiage that the County Attorney and the County Administrator approve; and
BE IT FURTHER RESOLVED, that the County Administrator is authorized to sign such easement on behalf of the Board.
Ayes: Ms. Ebron-Bonner, Mr. Chavis, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
14.A. OLD / NEW BUSINESS: APPOINTMENTS
There were no appointments at this meeting.
14.B. OLD / NEW BUSINESS: MEMORANDA OF UNDERSTANDING – COMMONWEALTH’S ATTORNEY
Tyler C. Southall, County Attorney, stated that every four years the County enters into Memoranda’s of Understanding (MOU’s) with its Constitutional Officers. He said that of those officers, Mr. Chappell, Clerk to the Circuit Court, has an eight-year term rather than a four-year term so he does not need to renew his MOU at this time. Section 2.2- 3008 of the Code of Virginia, 1950, as Amended provides that the employees of Constitutional Officers may be accepted into local governing bodies’ personnel system if agreed to both by the Constitutional Officer and the local governing body. However, it is important to note the employees stay the employees of the Constitutional Officers. The County does the payroll and the Constitutional Officers adopt the County’s personnel policies. The Constitutional Officer is still responsible for the hiring, firing and supervision of the employees. These MOU’s also help to provide a framework for the County’s relationships with its Constitutional Officers.
Upon motion of Mr. Lee, seconded by Ms. Ebron-Bonner,
BOOK 21 PAGE 35 APRIL 17, 2012 DRAFT BE IT RESOLVED that the Memoranda of Understanding with the Commonwealth’s Attorney of Dinwiddie County is adopted by the Dinwiddie County Board of Supervisors as presented.
Ayes: Mr. Chavis, Ms. Ebron-Bonner, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding dated this 17th of April, 2012 is between the Commonwealth’s Attorney of Dinwiddie County (the “Commonwealth’s Attorney”), a state constitutional officer, and the Board of Supervisors of the County of Dinwiddie (the “County”), collectively, the “Parties.” This Memorandum of Understanding sets forth operational and administrative responsibilities of the parties with respect to personnel appointed by the Commonwealth’s Attorney.
The parties recognize that the Commonwealth’s Attorney is the statutory and common law employer for the individuals hired to work for her. Nothing in the Memorandum of Understanding shall alter or defeat that status. Whenever the term “employee” is used in this Memorandum of Understanding, it shall be synonymous with “appointee.”
Article I. Commonwealth Attorney
1. Consistent with the Personnel Policies of Dinwiddie County, the Commonwealth’s Attorney will be responsible for the hiring and evaluating of all persons engaged to perform duties for her office. Discipline, terminations, and grievance procedures will be the responsibility of the Commonwealth Attorney as well. 2. The Commonwealth’s Attorney agrees to inform prospective employees at the time of offering them employment that they are the Commonwealth’s Attorney’s employees and are not employees of the County, and that the County is merely the fiscal and administrative agent of the Commonwealth’s Attorney, and that employees are hired at an at-will basis. 3. The Commonwealth’s Attorney agrees to require her employees to meet with the County’s human resources officer immediately upon hire to complete all personnel information, such as the “New Hire Form,” I-9 Form, and employee benefit forms. The County will be responsible for maintaining the official personnel record and will maintain required personnel information in accordance with the policies established by the Compensation Board and the County. 4. The Commonwealth’s Attorney agrees to require employees to complete time and leave records on a work period basis and to forward them to the County’s human resources office. 5. The Commonwealth’s Attorney agrees to abide by all equal employment opportunity laws and regulations, to inform her employees of the rights afforded to them under these laws, and to strictly adhere to the provisions of Section 15.2-1604 of the Code of Virginia. The Commonwealth’s Attorney agrees to have her supervisory employees, if any, trained on EEO, FMLA, FLSA, and ADA law and to familiarize herself with those laws. 6. The Commonwealth’s Attorney agrees that she will adopt and use the personnel policies, performance evaluation system (unless using a more comprehensive, prior approved, compensation board performance evaluation system), and compensation plan of the County. Grievance procedures will be established by the Commonwealth’s Attorney’s office and followed by the Commonwealth’s Attorney.
BOOK 21 PAGE 36 APRIL 17, 2012 DRAFT 7. The Commonwealth’s Attorney agrees to permit the County to post all required employment notices in a place within her office that is accessible and visible to all employees. 8. The Commonwealth’s Attorney agrees to work with the County to ensure that her employees receive full protections including premium pay for overtime hours under the Fair Labor Standards Act; provided, however, that the Commonwealth’s Attorney agrees to schedule her employees such that she does not expend more than the sum that has been appropriated to the Commonwealth’s Attorney by the Board of Supervisors, if any, for overtime and premium pay. If the Commonwealth’s Attorney expends more than has been appropriated to her, then she must ask tor further appropriations from the Board of Supervisors, and the Board of Supervisors shall be under no obligation to grant such appropriations. 9. The Commonwealth’s Attorney agrees to require her employees to use their accumulated paid leave to cover FMLA and ADA absences. 10. The Commonwealth’s Attorney agrees to immediately inform the County of any workplace accidents or injuries so that the required reports can be made to the Worker’s Compensation Commission, the U.S. Department of Labor, or the Virginia Department of Labor and Industry. 11. The Commonwealth’s Attorney agrees to consult with the County prior to responding to all federal and state administrative requests for employment information, including but not limited to reports to the Equal Employment Opportunity Commission, the Virginia Human Rights Commission, the U.S. Department of Labor, the Virginia Employment Commission, or other state or federal agencies. 12. The Commonwealth’s Attorney agrees, upon receipt of pertinent information, to inform the County when an event triggering the issuance of a COBRA notice occurs (i.e. on the termination of employment, the death of a covered spouse or dependent, marital separation or divorce, or a child losing dependent coverage status). 13. The Commonwealth’s Attorney agrees to require her employees to participate in all personnel training offered by the County to its employees. 14. The Commonwealth’s Attorney agrees that, for the purpose of annual and sick leave earned, used, and cashed in at termination, her employees will have the same benefits as County employees. 15. The Commonwealth’s Attorney agrees that her employees will have the same holidays as the County, but the official office hours at the Commonwealth Attorney’s Office will be from 8:00 am until 5:00 pm, even though the courthouse maintains hours of 8:30 am until 4:30 pm. 16. The Commonwealth’s Attorney agrees to notify each employee in writing upon hiring or change in job classification of the employee’s exempt status under the Fair Labor Standards Act. 17. The Commonwealth’s Attorney agrees to manage the compensatory leave balances and cash them out when necessary to avoid incurring a fiscal responsibility beyond that which is provided for in her annual budget. 18. The Part-time Attorney II position in the Commonwealth Attorney’s Office will be eligible for County health benefits beginning on July 1, 2008 and will continue indefinitely unless this Memorandum of Understanding between the Commonwealth’s Attorney and the County is terminated, or unless not allowed by the County’s insurance provider.
Article II. County
1. The County agrees to act as fiscal and administrative agent for all personnel transactions.
BOOK 21 PAGE 37 APRIL 17, 2012 DRAFT 2. The County agrees to bring the Commonwealth’s Attorney’s employees under its pay plan and to provide these employees with the same compensation and benefits that it provides to its employees. 3. Whenever the County provides to its full and part-time employees an increase in salary such as the COLA (Cost Of Living Adjustment) or a merit increase, the increase will be given to the full and part-time employees of the Commonwealth’s Attorney under the same terms as for County employees. Whenever the County funds such a compensation increase, the employees of the Commonwealth’s Attorney will receive their COLA increases only upon the submission of a satisfactory annual performance evaluation rating provided that the Commonwealth’s Attorney uses the County performance Evaluation forms (as determined above) and the policies of the County. 4. The County agrees to prepare and issue all pay disbursements and to make the required payroll deductions. 5. The County agrees to permit the Commonwealth Attorney’s employees to participate in the same deferred compensation, flexible spending accounts, and flexible benefit programs that are offered to County employees. 6. The County agrees to permit the Commonwealth Attorney’s employees to participate in all personnel training programs and benefit fairs provided to its employees. 7. The County agrees to place the Commonwealth Attorney’s employees on a pay grade and a pay step of the County’s compensation plan based on the salary the employee receives on the effective date of this agreement. 8. The County agrees to conduct a salary survey of Commonwealth Attorney’s offices in surrounding localities every five (5) years beginning July of 2008 in order to ensure that the employees of her office are being paid equivalent salaries as those in surrounding localities in comparable positions, subject to appropriations by the Board of Supervisors.
III. Mutual Understandings
1. The COLA and merit increases when given to the Commonwealth Attorney’s employees are in lieu of, and not in addition to, any increase in compensation board provided by the compensation board, except for additional reimbursement provided by the compensation board for Professional Career Development Certification as recognized by the Compensation Board. The funds received from the Compensation Board for employee compensation increases shall be deposited into the unallocated general funds of the County. 2. This Agreement shall not be interpreted to make an employee of the Commonwealth’s Attorney an employee of the County. The statutory and common law employer will remain the Commonwealth’s Attorney. 3. The Parties recognize that this Agreement shall not abrogate any rights that the Commonwealth’s Attorney may have regarding any matter not embraced in this Agreement. 4. Either the Commonwealth’s Attorney or the County may terminate this Agreement by providing 60 days written notice. If the Commonwealth’s Attorney should so terminate this agreement, it is understood that the County will not consider renegotiating another agreement of this nature with the Commonwealth’s Attorney during the Commonwealth’s Attorney’s current term of office unless agreed by the County to do so. It is also understood that should the Commonwealth’s Attorney terminate this agreement, the County will no longer provide her employees with the differential in pay, if any, between that authorized by the Compensation Board and by that given by the County under this Agreement. 5. This Agreement shall terminate in the event the County does not appropriate funds for continuation of this Agreement.
BOOK 21 PAGE 38 APRIL 17, 2012 DRAFT 6. This Agreement shall commence immediately, and is effective until the Commonwealth Attorney’s term in office expires, but can be revalidated with each successive Commonwealth’s Attorney.
Witness the following signatures and seals:
______COMMONWEALTH ATTORNEY OF DINWIDDIE COUNTY APPROVED AS TO FORM:
______COUNTY ADMINISTRATOR COUNTY ATTORNEY OF DINWIDDIE COUNTY
14.C. OLD / NEW BUSINESS: MEMORANDA OF UNDERSTANDING – SHERIFF
Mr. Southall, County Attorney, stated that the version of the Sheriff’s memoranda of understanding that is being included in the minutes was updated to represent an earlier start date.
Upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner,
BE IT RESOLVED that the Memoranda of Understanding with the Sheriff’s Office of Dinwiddie County is adopted by the Dinwiddie County Board of Supervisors as presented.
Ayes: Mr. Lee, Mr. Chavis, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding dated this 17th day of April, 2012, is between the Sheriff of Dinwiddie County (the "Sheriff"), a state constitutional officer, and the Board of Supervisors of the County of Dinwiddie (the "County"), collectively the "Parties". This Memorandum of Understanding sets forth operational and administrative responsibilities of the parties with respect to the personnel under the supervision of the Sheriff.
The parties recognize that the Sheriff is the statutory and common law employer of the individuals appointed by him to work for him. Nothing in this Memorandum of Understanding shall alter or defeat that status. Whenever the term "employee" is used in Article I, II, or III of this Memorandum of Understanding it shall be synonymous with "appointee". Article IV of this Memorandum of Understanding sets forth the relationship and responsibilities of the Parties regarding the management and control of the Dinwiddie County Emergency and Public Safety Communications Center (the “Communications Center”). Article V of this Memorandum of Understanding delegates to the Sheriff the responsibility for providing certain assistance to the County’s animal control officers. BOOK 21 PAGE 39 APRIL 17, 2012 DRAFT
Article I. Sheriff
1. Consistent with the Personnel Policies of Dinwiddie County, the Sheriff will be responsible for hiring and evaluating all persons engaged to perform duties for his office. Discipline and terminations will be the responsibility of the Sheriff as well. 2. The Sheriff agrees to inform prospective employees at the time of offering them employment that they are the Sheriff's employees and not employees of the County, that the County is merely the fiscal and administrative agent of the Sheriff, and that the employees are hired on an at-will basis. 3. The Sheriff agrees to require his employees to complete an employment application and to forward such information to the County’s human resources office immediately upon hire. The Sheriff agrees to require his employees to meet with the County’s human resources office immediately upon hire to complete all other personnel information, such as “New Hire Form”, I-9 Form, and employee benefit forms. The County will be responsible for maintaining the official personnel file and will record and maintain required personnel information in accordance with the policies established by the Compensation Board and the County. 4. The Sheriff agrees to require employees to complete time and leave records on a work period basis and to forward them to the County’s human resources office. 5. The Sheriff agrees to abide by all equal employment opportunity laws and regulations, to inform his employees of the rights afforded them under these laws, and to strictly adhere to the provisions of Virginia Code §15.2-1604. The Sheriff agrees to have his supervisory employees, if any, trained on EEO, FMLA, and ADA law and to familiarize himself with these laws. 6. The Sheriff agrees that he will adopt and use the personnel policies (with the exception of the Discipline and Grievance Procedures), performance evaluation system (unless using a more comprehensive, prior approved, compensation board performance evaluation system), and compensation plan of the County. 7. The Sheriff agrees to permit the County to post all required employment notices in a place within his office that is accessible and visible to all employees. 8. The Sheriff agrees to work with the County to ensure that his employees receive the full protections including premium pay for overtime hours under the Fair Labor Standards Act; provided, however, that the Sheriff agrees to schedule his employees such that he does not expend more than the sum that has been appropriated, if any, to the Sheriff by the Board of Supervisors for overtime and premium pay. If the Sheriff expends more than has been appropriated to him, then he must ask tor further appropriations from the Board of Supervisors, and the Board of Supervisors shall be under no obligation to grant such appropriations. In the event that the Sheriff asks for further appropriations from the Board of Supervisors and the Board of Supervisors does not grant such appropriations, the Sheriff must make any required payments to his employees out of the Sheriff’s existing appropriations. 9. The Sheriff agrees to require his employees to use their accumulated paid leave to cover FMLA and ADA absences. 10. The Sheriff agrees to immediately inform the County of any workplace accidents or injuries so that the required reports can be made to the Workers' Compensation Commission, the U.S. Department of Labor or Virginia Department of Labor and Industry. 11. The Sheriff agrees to notify the County prior to responding to all federal and state administrative requests for employment information, including but not limited to reports to the Equal Employment Opportunity Commission, the Virginia Human Rights Commission, U.S. Department of Labor, the Virginia Employment Commission, or other state or federal agencies.
BOOK 21 PAGE 40 APRIL 17, 2012 DRAFT 12. The Sheriff agrees, upon receipt of pertinent information, to inform the County when an event triggering the issuance of a COBRA notice occurs (i.e., on the occurrence of a termination of employment, the death of a covered spouse or dependent, marital separation or divorce, or a child losing dependent coverage status). 13. The Sheriff’s authority pursuant to Virginia Code §15.2-1603 to terminate the appointment of a deputy shall not be infringed upon by this Agreement. 14. The Sheriff agrees to require his employees to participate in all personnel training offered by the County to its employees. 15. The Sheriff agrees that, for the purpose of annual and sick leave earned, used, and cashed in at termination, his employees will have the same benefits as County employees. 16. The Sheriff agrees that his employees will have the same holidays that are kept by the County unless those holidays do not include all the legal holidays provided in Virginia Code §2.2-3300. 17. The Sheriff agrees to notify each employee in writing upon hiring or change in job classification of the employee's exempt status under the Fair Labor Standards Act. 18. The Sheriff agrees to manage the compensatory leave balances and cash them out when necessary to avoid incurring a financial liability beyond that which is provided in his annual budget.
Article II. County
1. The County agrees to act as fiscal and administrative agent for all personnel transactions. 2. The County agrees to bring the Sheriff's employees under its pay plan and to provide these employees with the same compensation and benefits that it provides to its employees. 3. Whenever the County provides to its full and part-time employees an increase in salary such as a COLA (Cost of Living Adjustment) or merit increase, this increase will be given to the full and part-time employees of the Sheriff under the same terms as for County employees. Whenever the County funds such a compensation increase, the employees of the Sheriff will receive their COLA increases on the same date as other County employees and will receive their merit increases only upon the submission of a satisfactory annual performance evaluation rating provided that the Sheriff uses the performance evaluation forms (as determined above) and policies of the County. 4. The County agrees to prepare and issue all pay disbursements and to make the required payroll deductions. 5. The County agrees to permit the Sheriff's employees to participate in the same deferred compensation, flexible spending accounts, and flexible benefit programs that are offered to County employees. 6. The County agrees to permit the Sheriff's employees to participate in all personnel training programs and benefit fairs provided to its employees. 7. The County agrees to place the Sheriff's employees on a pay grade and pay step on the County's compensation plan based on the salary the employee receives on the effective date of this agreement.
Article III. Mutual Understandings
1. The COLA and merit increases when given to the Sheriff’s employees are in lieu of, and not in addition to, any increase in compensation provided by the Compensation Board, except for additional reimbursement provided by the Compensation Board for Professional Career Development Certification as recognized by the Compensation
BOOK 21 PAGE 41 APRIL 17, 2012 DRAFT Board. The funds received from the Compensation Board for employee compensation increases shall be deposited into the unallocated general funds of the County. 2. This Agreement shall not be interpreted to make an employee of the Sheriff an employee of the County. The statutory and common law employer will remain the Sheriff. 3. The Parties recognize that this Agreement shall not abrogate any rights that the Sheriff may have regarding any matter not covered by this Agreement. 4. Either the Sheriff or the County may terminate this Agreement by providing 60 days written notice to the other Party. If the Sheriff should so terminate this agreement, it is understood that the County will not consider renegotiating another agreement of this nature with the Sheriff during the Sheriff’s current term in office. It is also understood that should the Sheriff terminate this agreement, the County will no longer provide his employees with the differential in pay, if any, between that authorized by the Compensation Board and that given by the County under this agreement. This Agreement may be modified or amended with the written consent of each of the County and the Sheriff. 5. This Agreement shall terminate in the event the County does not appropriate funds for continuation of this Agreement. 6. The effective date of this Agreement shall be May 28, 2012 and this Agreement is effective until the Sheriff’s term in office expires, but can be revalidated with each successive Sheriff.
Article IV. Public Safety Communications Center
1. The County will provide Virginia state certified dispatchers who will be trained and under the direction and control of the Chief, Division of Fire & EMS. 2. The County will provide the public safety telephone answering point for all emergency requests for police, fire, and rescue services. The Parties will ensure that all personnel having access to computer, radio, telephone, or terminal equipment used to process, store, or transmit criminal justice information will: (a) Be at least eighteen years of age; (b) Have at least a high school education, or equivalent (such as a General Equivalency Degree); (c) Not have been convicted of a misdemeanor involving moral turpitude, a felony, nor use or have used controlled substances; (d) Be fingerprinted, photographed, and submitted to a complete background investigation which will be conducted by the County’s human resources office; (e) Not divulge any information acquired from VCIN/NCIC terminal to anyone not having a legal right to such information; (f) Will sign the Criminal Justice Information Systems Confidentiality Statement; (g) Will abide by the Standard Operating Procedures developed respectively by the Communications Manager and the Sheriff; and (h) Any other requirements deemed necessary by each Party. 4. The Sheriff and the Fire & EMS Communications Manager will have joint oversight and develop rules for the use of the Law Enforcement Dispatch Frequency which has been granted for such purposes by the Federal Communications Commission. 5. The Sheriff will continue the assignment of at least five communications officers to serve as dispatchers in the Communications Center and will make all efforts to assure, including making an annual application, that the positions so assigned will be funded fully by the Virginia Compensation Board including all increases in compensation, salaries, and other benefits that the Compensation Board appropriates for dispatchers throughout the state. The Fire & EMS Communications Manager shall have the power to schedule Communications Center employees’ work times and manage the day to day operations
BOOK 21 PAGE 42 APRIL 17, 2012 DRAFT of the Communications Center; however, the Sheriff has the ultimate authority to set and enforce the standards for the selection, supervision, evaluation and termination of Compensation Board personnel. 6. The Sheriff will retain management control over all computer, terminal equipment and law enforcement radio frequencies used to process, store, or transmit criminal justice information. For the purposes of this paragraph “Management Control” is defined as the ultimate authority of monitoring the operations of computers, radio frequencies relating to law enforcement communications circuits and telecommunications terminals used to process criminal history information.
Article V. Assistance To Animal Control Officers
1. The Sheriff agrees to provide the County’s animal control personnel yearly firearms training to meet the Virginia Department of Criminal Justice standards. 2. The Sheriff agrees to provide County animal control personnel access to the Virginia Criminal Information Network for the purpose of verifying residence information and homeowner information to assist with animal control calls for service; provided, however, that the Sheriff may require County animal control personnel to sign a use agreement, the form of which shall be agreed upon by the County and the Sheriff.
Witness the following signatures and seals:
______SHERIFF OF DINWIDDIE COUNTY APPROVED AS TO FORM:
______COUNTY ADMINISTRATOR COUNTY ATTORNEY OF DINWIDDIE COUNTY
14.D. OLD / NEW BUSINESS: MEMORANDA OF UNDERSTANDING – COMMISSIONER OF THE REVENUE
Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner,
BE IT RESOLVED that the Memoranda of Understanding with the Commissioner of the Revenue of Dinwiddie County is adopted by the Dinwiddie County Board of Supervisors as presented.
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding dated this 17th of April, 2012 is between the Commissioner of the Revenue of Dinwiddie County (the “Commissioner of the BOOK 21 PAGE 43 APRIL 17, 2012 DRAFT Revenue”), a state constitutional officer, and the Board of Supervisors of the County of Dinwiddie (the “County”), collectively, the “Parties.” This Memorandum of Understanding sets forth operational and administrative responsibilities of the parties with respect to personnel appointed by the Commissioner of the Revenue.
The parties recognize that the Commissioner of the Revenue is the statutory and common law employer for the individuals hired to work for her. Nothing in the Memorandum of Understanding shall alter or defeat that status. Whenever the term “employee” is used in this Memorandum of Understanding, it shall be synonymous with “appointee.”
Article I. Commissioner of the Revenue
1. Consistent with the Personnel Policies of Dinwiddie County, the Commissioner of the Revenue will be responsible for the hiring and evaluating of all persons engaged to perform duties for her office. Discipline, terminations, and grievance procedures will be the responsibility of the Commissioner of the Revenue as well. 2. The Commissioner of the Revenue agrees to inform prospective employees at the time of offering them employment that they are the Commissioner of the Revenue’s employees and are not employees of the County, and that the County is merely the fiscal and administrative agent of the Commissioner of the Revenue, and that employees are hired at an at-will basis. 3. The Commissioner of the Revenue agrees to require her employees to meet with the County’s human resources officer immediately upon hire to complete all personnel information, such as the “New Hire Form,” I-9 Form, and employee benefit forms. The County will be responsible for maintaining the official personnel record and will maintain required personnel information in accordance with the policies established by the Compensation Board and the County. 4. The Commissioner of the Revenue agrees to require employees to complete time and leave records on a work period basis and to forward them to the County’s human resources office. 5. The Commissioner of the Revenue agrees to abide by all equal employment opportunity laws and regulations, to inform her employees of the rights afforded to them under these laws, and to strictly adhere to the provisions of Section 15.2-1604 of the Code of Virginia. The Commissioner of the Revenue agrees to have her supervisory employees, if any, trained on EEO, FMLA, and ADA law and to familiarize herself with those laws. 6. The Commissioner of the Revenue agrees that she will adopt and use the personnel policies, performance evaluation system (unless using a more comprehensive, prior approved, compensation board performance evaluation system), and compensation plan of the County. Grievance procedures will be established by the Commissioner of the Revenue’s office and followed by the Commissioner of the Revenue. 7. The Commissioner of the Revenue agrees to permit the County to post all required employment notices in a place within her office that is accessible and visible to all employees. 8. The Commissioner of the Revenue agrees to work with the County to ensure that her employees receive full protections including premium pay for overtime hours under the Fair Labor Standards Act; provided, however, that the Commissioner of the Revenue agrees to schedule her employees such that she does not expend more than the sum has been appropriated to the Commissioner of the Revenue by the Board of Supervisors, if any, for overtime and premium pay. If the Commissioner of the Revenue expends more than has been appropriated to her, then she must ask tor further appropriations from the
BOOK 21 PAGE 44 APRIL 17, 2012 DRAFT Board of Supervisors, and the Board of Supervisors shall be under no obligation to grant such appropriations. 9. The Commissioner of the Revenue agrees to require her employees to use their accumulated paid leave to cover FMLA and ADA absences. 10. The Commissioner of the Revenue agrees to immediately inform the County of any workplace accidents or injuries so that the required reports can be made to the Worker’s Compensation Commission, the U.S. Department of Labor, or the Virginia Department of Labor and Industry. 11. The Commissioner of the Revenue agrees to consult with the County prior to responding to all federal and state administrative requests for employment information, including but not limited to reports to the Equal Employment Opportunity Commission, the Virginia Human Rights Commission, the U.S. Department of Labor, the Virginia Employment Commission, or other state or federal agencies. 12. The Commissioner of the Revenue agrees, upon receipt of pertinent information, to inform the County when an event triggering the issuance of a COBRA notice occurs (i.e. on the termination of employment, the death of a covered spouse or dependent, marital separation or divorce, or a child losing dependent coverage status). 13. The Commissioner of the Revenue agrees to provide his employees with due process prior to taking any adverse employment actions except the Commissioner of the Revenue’s authority pursuant to Virginia Code Section 15.2-1603 to terminate the appointment of a deputy is not to be infringed by this Agreement. 14. The Commissioner of the Revenue agrees to require her employees to participate in all personnel training offered by the County to its employees. 15. The Commissioner of the Revenue agrees that, for the purpose of annual and sick leave earned, used, and cashed in at termination, her employees will have the same benefits as County employees. 16. The Commissioner of the Revenue agrees that her employees will have the same holidays and office hours that are kept by the County unless those holidays do not include all the legal holidays provided in §2.2-3300 of the Code of Virginia. 17. The Commissioner of the Revenue agrees to notify each employee in writing upon hiring or change in job classification of the employee’s exempt status under the Fair Labor Standards Act. 18. The Commissioner of the Revenue agrees to manage the compensatory leave balances and cash them out when necessary to avoid incurring a fiscal responsibility beyond that which is provided for in her annual budget.
Article II. County
1. The County agrees to act as fiscal and administrative agent for all personnel transactions. 2. The County agrees to bring the Commissioner of the Revenue’s employees under its pay plan and to provide these employees with the same compensation and benefits that it provides to its employees. 3. Whenever the County provides to its full and part-time employees an increase in salary such as the COLA (Cost Of Living Adjustment) or a merit increase, the increase will be given to the full and part-time employees of the Commissioner of the Revenue under the same terms as for County employees. Whenever the County funds such a compensation increase, the employees of the Commissioner of the Revenue will receive their COLA increases only upon the submission of a satisfactory annual performance evaluation rating provided that the Commissioner of the Revenue uses the County performance Evaluation forms (as determined above) and the policies of the County.
BOOK 21 PAGE 45 APRIL 17, 2012 DRAFT 4. The County agrees to prepare and issue all pay disbursements and to make the required payroll deductions. 5. The County agrees to permit the Commissioner of the Revenue’s employees to participate in the same deferred compensation, flexible spending accounts, and flexible benefit programs that are offered to County employees. 6. The County agrees to permit the Commissioner of the Revenue’s employees to participate in all personnel training programs and benefit fairs provided to its employees. 7. The County agrees to place the Commissioner of the Revenue’s employees on a pay grade and a pay step of the County’s compensation plan based on the salary the employee receives on the effective date of this agreement.
III. Mutual Understandings
1. The COLA and merit increases when given to the Commissioner of the Revenue’s employees are in lieu of, and not in addition to, any increase in compensation board provided by the compensation board, except for additional reimbursement provided by the compensation board for Professional Career Development Certification as recognized by the Compensation Board. The funds received from the Compensation Board for employee compensation increases shall be deposited into the unallocated general funds of the County. 2. This Agreement shall not be interpreted to make an employee of the Commissioner of the Revenue an employee of the County. The statutory and common law employer will remain the Commissioner of the Revenue. 3. The Parties recognize that this Agreement shall not abrogate any rights that the Commissioner of the Revenue may have regarding any matter not embraced in this Agreement. 4. Either the Commissioner of the Revenue or the County may terminate this Agreement by providing 60 days written notice. If the Commissioner of the Revenue should so terminate this agreement, it is understood that the County will not consider renegotiating another agreement of this nature with the Commissioner of the Revenue during the Commissioner of the Revenue’s current term of office unless agreed by the County to do so. It is also understood that should the Commissioner of the Revenue terminate this agreement, the County will no longer provide her employees with the differential in pay, if any, between that authorized by the Compensation Board and by that given by the County under this Agreement. 5. This Agreement shall terminate in the event the County does not appropriate funds for continuation of this Agreement. 6. This Agreement shall commence as of April 17, 2012, and is effective until the Commissioner of the Revenue’s term in office expires, but can be revalidated with each successive Commissioner of the Revenue.
Witness the following signatures and seals:
______COMMISSIONER OF THE REVENUE OF DINWIDDIE COUNTY APPROVED AS TO FORM:
BOOK 21 PAGE 46 APRIL 17, 2012 DRAFT ______COUNTY ADMINISTRATOR COUNTY ATTORNEY OF DINWIDDIE COUNTY
14.E. OLD / NEW BUSINESS: MEMORANDA OF UNDERSTANDING – TREASURER
Upon motion of Dr. Moore, seconded by Mr. Lee,
BE IT RESOLVED that the Memoranda of Understanding with the Treasurer of Dinwiddie County is adopted by the Dinwiddie County Board of Supervisors as presented.
Ayes: Mr. Chavis, Ms. Ebron-Bonner, Mr. Lee, Dr. Moore, Mr. Moody Nays: None
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding dated this 17th of April, 2012 is between the Treasurer of Dinwiddie County (the “Treasurer”), a state constitutional officer, and the Board of Supervisors of the County of Dinwiddie (the “County”), collectively, the “Parties.” This Memorandum of Understanding sets forth operational and administrative responsibilities of the parties with respect to personnel appointed by the Treasurer.
The parties recognize that the Treasurer is the statutory and common law employer for the individuals hired to work for her. Nothing in the Memorandum of Understanding shall alter or defeat that status. Whenever the term “employee” is used in this Memorandum of Understanding, it shall be synonymous with “appointee.”
Article I. Treasurer
1. Consistent with the Personnel Policies of Dinwiddie County, the Treasurer will be responsible for the hiring and evaluating of all persons engaged to perform duties for her office. Discipline, terminations, and grievance procedures will be the responsibility of the Treasurer as well. 2. The Treasurer agrees to inform prospective employees at the time of offering them employment that they are the Treasurer’s employees and are not employees of the County, and that the County is merely the fiscal and administrative agent of the Treasurer, and that employees are hired at an at-will basis. 3. The Treasurer agrees to require her employees to meet with the County’s human resources officer immediately upon hire to complete all personnel information, such as the “New Hire Form,” I-9 Form, and employee benefit forms. The County will be responsible for maintaining the official personnel record and will maintain required personnel information in accordance with the policies established by the Compensation Board and the County. 4. The Treasurer agrees to require employees to complete time and leave records on a work period basis and to forward them to the County’s human resources office. 5. The Treasurer agrees to abide by all equal employment opportunity laws and regulations, to inform her employees of the rights afforded to them under these laws, and to strictly adhere to the provisions of Section 15.2-1604 of the Code of Virginia. The
BOOK 21 PAGE 47 APRIL 17, 2012 DRAFT Treasurer agrees to have her supervisory employees, if any, trained on EEO, FMLA, and ADA law and to familiarize herself with those laws. 6. The Treasurer agrees that she will adopt and use the personnel policies, performance evaluation system (unless using a more comprehensive, prior approved, compensation board performance evaluation system), and compensation plan of the County. Grievance procedures will be established by the Treasurer’s office and followed by the Treasurer. 7. The Treasurer agrees to permit the County to post all required employment notices in a place within her office that is accessible and visible to all employees. 8. The Treasurer agrees to work with the County to ensure that her employees receive full protections including premium pay for overtime hours under the Fair Labor Standards Act; provided, however, that the Treasurer agrees to schedule her employees such that she does not expend more than the sum that has been appropriated to the Treasurer by the Board of Supervisors, if any, for overtime and premium pay. If the Treasurer expends more than has been appropriated to her, then she must ask tor further appropriations from the Board of Supervisors, and the Board of Supervisors shall be under no obligation to grant such appropriations. 9. The Treasurer agrees to require her employees to use their accumulated paid leave to cover FMLA and ADA absences. 10. The Treasurer agrees to immediately inform the County of any workplace accidents or injuries so that the required reports can be made to the Worker’s Compensation Commission, the U.S. Department of Labor, or the Virginia Department of Labor and Industry. 11. The Treasurer agrees to consult with the County prior to responding to all federal and state administrative requests for employment information, including but not limited to reports to the Equal Employment Opportunity Commission, the Virginia Human Rights Commission, the U.S. Department of Labor, the Virginia Employment Commission, or other state or federal agencies. 12. The Treasurer agrees, upon receipt of pertinent information, to inform the County when an event triggering the issuance of a COBRA notice occurs (i.e. on the termination of employment, the death of a covered spouse or dependent, marital separation or divorce, or a child losing dependent coverage status). 13. The Treasurer agrees to provide her employees with due process prior to taking any adverse employment actions except the Treasurer’s authority pursuant to Virginia Code Section 15.2-1603 to terminate the appointment of a deputy is not to be infringed by this Agreement. 14. The Treasurer agrees to require her employees to participate in all personnel training offered by the County to its employees. 15. The Treasurer agrees that, for the purpose of annual and sick leave earned, used, and cashed in at termination, her employees will have the same benefits as County employees. 16. The Treasurer agrees that her employees will have the same holidays and office hours that are kept by the County unless those holidays do not include all the legal holidays provided in §2.2-3300 of the Code of Virginia. 17. The Treasurer agrees to notify each employee in writing upon hiring or change in job classification of the employee’s exempt status under the Fair Labor Standards Act. 18. The Treasurer agrees to manage the compensatory leave balances and cash them out when necessary to avoid incurring a fiscal responsibility beyond that which is provided for in her annual budget.
Article II. County
BOOK 21 PAGE 48 APRIL 17, 2012 DRAFT 1. The County agrees to act as fiscal and administrative agent for all personnel transactions. 2. The County agrees to bring the Treasurer’s employees under its pay plan and to provide these employees with the same compensation and benefits that it provides to its employees. 3. Whenever the County provides to its full and part-time employees an increase in salary such as the COLA (Cost Of Living Adjustment) or a merit increase, the increase will be given to the full and part-time employees of the Treasurer under the same terms as for County employees. Whenever the County funds such a compensation increase, the employees of the Treasurer will receive their COLA increases only upon the submission of a satisfactory annual performance evaluation rating provided that the Treasurer uses the County performance evaluation forms (as determined above) and the policies of the County. 4. The County agrees to prepare and issue all pay disbursements and to make the required payroll deductions. 5. The County agrees to permit the Treasurer’s employees to participate in the same deferred compensation, flexible spending accounts, and flexible benefit programs that are offered to County employees. 6. The County agrees to permit the Treasurer’s employees to participate in all personnel training programs and benefit fairs provided to its employees. 7. The County agrees to place the Treasurer’s employees on a pay grade and a pay step of the County’s compensation plan based on the salary the employee receives on the effective date of this agreement.
III. Mutual Understandings
1. The COLA and merit increases when given to the Treasurer’s employees are in lieu of, and not in addition to, any increase in compensation board provided by the compensation board, except for additional reimbursement provided by the compensation board for Professional Career Development Certification as recognized by the Compensation Board. The funds received from the Compensation Board for employee compensation increases shall be deposited into the unallocated general funds of the County. 2. This Agreement shall not be interpreted to make an employee of the Treasurer an employee of the County. The statutory and common law employer will remain the Treasurer. 3. The Parties recognize that this Agreement shall not abrogate any rights that the Treasurer may have regarding any matter not embraced in this Agreement. 4. Either the Treasurer or the County may terminate this Agreement by providing 60 days written notice. If the Treasurer should so terminate this agreement, it is understood that the County will not consider renegotiating another agreement of this nature with the Treasurer during the Treasurer’s current term of office unless agreed by the County to do so. It is also understood that should the Treasurer terminate this agreement, the County will no longer provide her employees with the differential in pay, if any, between that authorized by the Compensation Board and by that given by the County under this Agreement. 5. This Agreement shall terminate in the event the County does not appropriate funds for continuation of this Agreement. 6. This Agreement shall commence as of April 17, 2012, and is effective until the Treasurer’s term in office expires, but can be revalidated with each successive Treasurer.
Witness the following signatures and seals: BOOK 21 PAGE 49 APRIL 17, 2012 DRAFT
______TREASURER OF DINWIDDIE COUNTY APPROVED AS TO FORM:
______COUNTY ADMINISTRATOR COUNTY ATTORNEY OF DINWIDDIE COUNTY
15. CITIZEN COMMENTS (3 MINUTES)
1. John Wamsley – 2619 Oxford Drive – said that it is budget time and he asked the Board to be considerate on how the money is spent.
2. Burton T. Davis – 1924 Sutherland Road – agreed with Mr. Wamsley.
Mr. Lowery was signed up to speak but declined as he stated that Mr. Wamsley had covered it well.
As no one else was signed up to speak, the Chairman closed the citizen comments period.
16. ADJOURNMENT
Upon motion of Mr. Chavis to adjourn, seconded by Ms. Ebron-Bonner,
Ayes: Mr. Lee, Ms. Ebron-Bonner, Mr. Chavis, Dr. Moore, Mr. Moody Nays: None
The meeting was adjourned at 7:42 p.m.
______Harrison A. Moody, Chairman
ATTEST:______W. Kevin Massengill County Administrator Clerk to the Board
BOOK 21 PAGE 50 APRIL 17, 2012 DRAFT /wjn
BOOK 21 PAGE 51 APRIL 17, 2012 DRAFT VIRGINIA: AT THE SPECIAL BUDGET WORKSHOP MEETING OF THE DINWIDDIE COUNTY BOARD OF SUPERVISORS HELD IN THE MULTI-PURPOSE ROOM OF THE PAMPLIN ADMINISTRATION BUILDING IN DINWIDDIE COUNTY, VIRGINIA, ON THE 17TH DAY OF APRIL 2012 AT 2:00 P.M.
BOARD OF SUPERVISORS PRESENT: HARRISON A. MOODY- CHAIRMAN ELECTION DISTRICT 1 DR. MARK E. MOORE – VICE CHAIRMAN ELECTION DISTRICT 2 WILLIAM D. CHAVIS ELECTION DISTRICT 3 DANIEL D. LEE ELECTION DISTRICT 4 BRENDA K. EBRON-BONNER ELECTION DISTRICT 5
ADMINISTRATION PRESENT: W. KEVIN MASSENGILL, COUNTY ADMINISTRATOR ANNE HOWERTON, DIVISION CHIEF OF FINANCE AND GENERAL SERVICES TYLER C. SOUTHALL, COUNTY ATTORNEY ======
The Chair called the meeting to order at 2:00 p.m.
1. ROLL CALL
PRESENT: Mr. Chavis Mr. Lee Ms. Ebron-Bonner Dr. Moore Mr. Moody
Tyler C. Southall, County Attorney, stated as the purpose of the meeting is for a budget workshop, two of the Board members needed to read a statement in compliance with the Virginia Conflict of Interest Act. Mr. Lee and Dr. Moore each first made a statement at the March 15, 2012 Board meeting regarding their wives’ employment with the School Board. The Virginia Conflict of Interest Act states that each Board member shall “also orally disclose the existence of interest during each meeting of the governmental or advisory agency at which the transaction was discussed; and such disclosure shall be recorded in the minutes of the meeting”. He stated that Mr. Lee is employed by the Appomattox River Soil and Water Conservation District and may not participate in any discussion or action pertaining to the Appomattox River Soil and Water Conservation District.
Mr. Lee read the following: “As I stated at the March 15th meeting of the Board of Supervisors I disclosed that my wife works for the Dinwiddie County School Board. The budget affects all School Board employees and I am able to participate in the budget process fairly, objectively and in the public interest. Furthermore, as I stated at the March 15th meeting of the Board of Supervisors, I am employed by the Appomattox River Soil and Water Conservation District which has an address of P.O. Box 277, Dinwiddie, Virginia and due to my employment with them I will not participate in any
BOOK 21 PAGE 1 APRIL 17, 2012- 2:00 P.M. DRAFT discussion pertaining to Appomattox Soil and Water Conservation District during the budget workshops.”
Dr. Moore read the following: “As I first stated at the March 15th meeting of the Board of Supervisors I disclosed that my wife works for the Dinwiddie County School Board as a substitute teacher and that she may apply for full time employment with the Dinwiddie County Schools in the future. The budget affects all School Board employees and potential applicants and I am able to participate in the budget process fairly, objectively and in the public interest.”
2. BUDGET WORKSHOP
W. Kevin Massengill, County Administrator, presented an update on some changes to the potential budget. He stated the last time he had showed the Board the revenue projections they were $39,257,764. The updated revenue figure is $39,436,734. In addition, the expenditures have gone down from what was shown at the last meeting. They have gone down from $39,257,764 to $39,131,531. The equation of the increased revenue and decreased expenditures is approximately $305,000 of undesignated funds. He stated that the goal of this meeting is to be able to come away with the preparation of a budget ad that accurately reflects what the Board desires the citizens of Dinwiddie County to be able to comment and give feedback on.
Mr. Massengill stated that he and Mr. Chavis are the Board’s representatives on the Meherrin River Regional Jail Authority (MRRJA). He stated that they have been meeting frequently with the management of MRRJA; and they had an opportunity at their last regular meeting to look at the budget for next year. He said that he and Mr. Chavis were able to make some considerable cuts that the Board of Directors felt was necessary. That yielded a savings of about $75,000 of what Dinwiddie County shares into that facility. Therefore, some of Dinwiddie’s expenses will go down for MRRJA. In addition, the State and General Assembly came out with a 3% bonus for State employees (the Constitutional Officers and their staff), and the Registrar. He said the County has a Memoranda of Understanding with the Constitutional Officers. When those memoranda were developed several years ago it was that the County would supplement the State Comp Board funded positions. He said the theory was that the County employees were getting a cost of living adjustment, and because of that their salaries were increasing but the State employees were not getting those increases. Therefore, those Constitutional Officers approached the County and requested a salary survey to look at the overall compensation and class of those State employees. They recognized that they would rather be considered local government employees in thinking that there would probably be more favorable increases along the way. In the event that the State gives additional funding, that funding does not go to the employee. Therefore, if the State gives a 3% bonus in December that money would come into the County and be kept in the revenue line item. It would not be extended to the staff members of the Constitutional Officers. However, the 3% would apply to the Constitutional Officers themselves (as the County does not supplement the Constitutional Officers’ salaries).
Mr. Massengill stated that there was some conversation earlier regarding the Sheriff’s Office seven-member unit that the Sheriff requested. No additional funds were shown until there was verification from the Comp Board regarding the dispatcher positions. The Comp Board has verified that the dispatchers would qualify to receive State Comp Board funding. The revenue has increased because the State has verified
BOOK 21 PAGE 2 APRIL 17, 2012- 2:00 P.M. DRAFT that they would continue to be funded by the Comp Board. He stated that a lion’s share of the approximately $300,000 is in those items.
Mr. Massengill stated regarding the 5% VRS increase to employees that the 5% be levied on all County employees to include the Constitutional Officers’ staff and the Officers themselves.
Mr. Massengill stated that the Division Chief of Planning & Community Development, Ms. Tammie J. Collins, has restructured her office and instead of having the Economic Development Director position there is a manager position (Ms. Ingram has taken over those responsibilities). Ms. Collins will pick up additional work and funds are set aside for a part-time marketing coordinator. Ms. Ingram’s previous duties were reassigned to another employee.
Mr. Massengill stated that he was aware that the School system has been trying to work as quickly as they can on what effect the General Assembly’s decisions will have for them. He said he thought they were optimistic that some additional funds will come their way from the State.
Mr. Massengill discussed the proposed selective enforcement legislation reform.
He discussed the following packet that was distributed to the Board: categorical review of the draft revenue budget; summaries of the categories of revenue; the general fund revenue analysis; special revenue funds; expenditure budget and categories associated with the General Fund; transfers; line by line detail; total General Fund Budget; and the General Fund Balance Projection.
Mr. Massengill discussed the items in the CIP: $2.4 million – Meherrin River Regional Jail Satellite facility (voted on in September 2011 by the Board at that time); actual new CIP to be voted on by this Board is about $1.6 million. Projects: demolition of McKenney Elementary School; SCWWA – Nutrient Removal Project credits; ambulance replacement; Sports Complex paving; A&E work for the Human Services Building; the pound improvements; the field house interior to complete that project; and five school buses.
Mr. Massengill asked for direction from the Board as to what would be advertised for public hearing regarding the Budget and CIP.
Mr. Moody thanked the staff for their work on the proposed budget, and for keeping the costs down. He said he would like to see a total of $500,000 to the Schools. He stated that he felt projects in the CIP needed to be completed. He said he wanted to see the field house completed and Phase 1 of the Sports Complex completed. He said he would like to see the budget advertised as had been presented with the addition of $250,000 for the School system.
Dr. Moore stated that he agreed with Mr. Moody. He said his only issue was the field house. He said he knew it was a shell; but he said there is the ability to ask the community to help in that project. He said he thought that if the County asked the citizens of Dinwiddie (those with trades) that he thought the cost of completing the field house could be reduced. He said the only question he had regarding the five buses was whether we are setting ourselves up for an issue down the road by not funding more busses at this time. He said he felt the Sports Complex paving should be completed
BOOK 21 PAGE 3 APRIL 17, 2012- 2:00 P.M. DRAFT especially if not having the paving done would deter any tournaments from coming to this county as that would be a detriment to the Sports Complex. He said there was no question that the abandoned Northside and McKenney Elementary Schools should be demolished. He said there does need to be a game plan as we go forward as to what is to be done with those two locations.
Ms. Ebron-Bonner stated that she agreed with Mr. Moody as to his statements that the projects on hand need to be completed. She agreed that it would be good to encourage citizens who have the ability to assist in completing the field house.
Mr. Massengill asked the other Board members their thoughts on the additional $250,000 additional for Schools as Mr. Moody and Dr. Moore were desirous of the additional funding.
Mr. Lee said he thought that was good.
Mr. Chavis said his concern was recouping the dollars for the Jail Authority as he was on that Authority. He said the funding to the Schools is a start, but he just hopes that we don’t go through the same thing next year.
Mr. Massengill asked if there were any other changes for the proposed budget for advertising for public hearing. He asked in particular about the Health and Human Services Building. He said the Board should really be committed to building the building if that much is spent on architectural and engineering.
3. ADJOURNMENT
Upon motion of Dr. Moore to adjourn, seconded by Ms. Ebron-Bonner,
Ayes: Mr. Chavis, Mr. Lee, Ms. Ebron-Bonner, Dr. Moore, Mr. Moody Nays: None
The meeting was adjourned at 3:00 p.m.
______Harrison A. Moody, Chairman
ATTEST:______W. Kevin Massengill County Administrator Clerk to the Board /wjn
BOOK 21 PAGE 4 APRIL 17, 2012- 2:00 P.M. AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 1 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 001207 TAXES ON RECORDATION AND WILLS 0100 RECORDATION TAX #213 999999 INDECOMM GLOBAL SERVICES 043012 INDECOMM REFUND RECORDING FEE 231.25 ACCOUNT TOTAL 231.25 * MAJOR TOTAL 231.25 ** 011100 *BOARD OF SUPERVISORS* 3600 ADVERTISING 140 PROGRESS INDEX 80891184 BUDGET AD 597.16 3032 THE MONITOR 556 BOS/PC/BUDGET ADS 363.87 3032 THE MONITOR 556 BOS/PC/BUDGET ADS 158.61 ACCOUNT TOTAL 1,119.64 * MAJOR TOTAL 1,119.64 ** 012100 *COUNTY ADMINISTRATION* 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 124.13 ACCOUNT TOTAL 124.13 * 6001 OFFICE SUPPLIES 3031 OFFICE DEPOT 605259648001 OFFICE SUPPLIES 28.07 ACCOUNT TOTAL 28.07 * MAJOR TOTAL 152.20 ** 012210 *LEGAL SERVICES* 3150 PROF SRVS - LEGAL 2882 DREWRY, MICHAEL H 043012 ADMIN LEGAL SERVICES 1,000.00 ACCOUNT TOTAL 1,000.00 * MAJOR TOTAL 1,000.00 ** 012220 *HUMAN RESOURCES* 5510 MILEAGE 3283 CHAPPELL JR, JOHN BARRETT 050112 REIMB PARKING FEE 10.00 ACCOUNT TOTAL 10.00 * MAJOR TOTAL 10.00 ** 012310 *COMMISSIONER OF THE REVENUE* 3600 ADVERTISING 140 PROGRESS INDEX 80879870 EMPLOYMENT AD-COTR 267.60 3032 THE MONITOR 12997 EMPLOYMENT ADS 111.96 ACCOUNT TOTAL 379.56 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 17.82 ACCOUNT TOTAL 17.82 * MAJOR TOTAL 397.38 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 2 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 012320 *GENERAL REASSESSMENT* 6001 OFFICE SUPPLIES 2052 OFFICE MAX 685537 OFFICE MAX 12.02 ACCOUNT TOTAL 12.02 * MAJOR TOTAL 12.02 ** 012410 *TREASURER* 3160 PROF SRVS - OTHER 28 BAI-TREASURERS USER GROUP 12/13 TREASURER USER GROUP DUES 500.00 558 DMV 12121331 DMV TERMINAL 3,020.00 ACCOUNT TOTAL 3,520.00 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 17.82 ACCOUNT TOTAL 17.82 * 6001 OFFICE SUPPLIES 2052 OFFICE MAX 685537 OFFICE MAX 56.28 3031 OFFICE DEPOT 607327283001 OFFICE SUPPLIES 100.40 ACCOUNT TOTAL 156.68 * MAJOR TOTAL 3,694.50 ** 012510 *INFORMATION SYSTEMS* 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T246021 PHONE CHARGES 564.51 ACCOUNT TOTAL 564.51 * 8007 COMPUTER EQUIPMENT 1867 HEWLETT PACKARD 51167529 IT EQUIPMENT 822.00 3084 GOVCONNECTION INC 49024795 DOCKING STATION 153.99 3686 CAROUSEL (TRINET) IND 1080263 AVAYA IT EQUIPMENT 270.60 ACCOUNT TOTAL 1,246.59 * MAJOR TOTAL 1,811.10 ** 013100 *REGISTRAR/BOARD OF ELECTIONS* 3200 TEMP HELP - ELECTION OFFI 2928 LEBLANC KELLY 050112 ELECTION ELECTION PAY 135.00 999999 HARDY, REBEKAH 050112 HARDY ELECTION PAY 125.00 999999 LEBLANC, MERCY 050112 LEBLANC ELECTION PAY 125.00 999999 MIKEAL, ARLEAN 050112 MIKEAL ELECTION PAY 125.00 ACCOUNT TOTAL 510.00 * 5420 LEASE/RENTAL OF BLDGS-POL 6060 MCKENNEY VOL. FIRE DEPT. 050112 ELECTION VOTING PRECINCT 70.00 ACCOUNT TOTAL 70.00 * MAJOR TOTAL 580.00 ** 021100 *CIRCUIT COURT* 3200 TEMP HELP - JURORS/COMMIS 999999 BURKE, WENDY 050812 BURKE JURY PAY 30.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 3 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 999999 DAVIS, VANESSA 050812 DAVIS JURY PAY 30.00 999999 GILLIAM, JEARLINE 050812 GILLIAM JURY PAY 30.00 999999 GRAMMER III, RICHARD 050812 GRAMMER JURY PAY 30.00 999999 HANNON, DONALD 050812 HANNON JURY PAY 30.00 999999 MAYES, ELLEN 050812 MAYES JURY PAY 30.00 999999 PARKER, JOHN 050812 PARKER JURY PAY 30.00 999999 WRIGHT, JOSHUA 050812 WRIGHT JURY PAY 30.00 ACCOUNT TOTAL 240.00 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 98.28 ACCOUNT TOTAL 98.28 * MAJOR TOTAL 338.28 ** 021200 *GENERAL DISTRICT COURT* 3150 PROF SRVS - LEGAL 2621 MARABLE III, GEORGE F. 6665151 SMITH PUBLIC DEFENDER 120.00 2621 MARABLE III, GEORGE F. 6665156 COLE PUBLIC DEFENDER 120.00 2621 MARABLE III, GEORGE F. 6665172 JENKINS PUBLIC DEFENDER 120.00 3741 PAULLIN LAW FIRM, P.C. 6750421 GUPTON PUBLIC DEFENDER 286.50 3970 CROMER, CAMEILLE 6665514 TURNER PUBLIC DEFENDER 120.00 ACCOUNT TOTAL 766.50 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 95.93 ACCOUNT TOTAL 95.93 * MAJOR TOTAL 862.43 ** 021300 *MAGISTRATES* 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 35.39 ACCOUNT TOTAL 35.39 * MAJOR TOTAL 35.39 ** 021700 *CLERK OF THE CIRCUIT COURT* 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 38.14 ACCOUNT TOTAL 38.14 * MAJOR TOTAL 38.14 ** 021910 *VICTIM WITNESS PROGRAM* 5540 CONVENTION & EDUCATION 3155 VCPEA 2012 CONFERENCE REGISTRATION/STELL 125.00 ACCOUNT TOTAL 125.00 * MAJOR TOTAL 125.00 ** 022100 *COMMONWEALTH'S ATTORNEY* 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 43.68 ACCOUNT TOTAL 43.68 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 4 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6001 OFFICE SUPPLIES 3031 OFFICE DEPOT 607327283001 OFFICE SUPPLIES 112.29 ACCOUNT TOTAL 112.29 * MAJOR TOTAL 155.97 ** 031200 *SHERIFF* 2300 HOSPITAL/MEDICAL PLANS 50 ANTHEM BLUE CROSS_BLUE 47344-000 RIDDICK PORTION 404.00 ACCOUNT TOTAL 404.00 * 3110 PROF SRVS - MEDICAL 3265 GREENBERG & ASSOCIATES 1303 COUNSELING 1,215.00 ACCOUNT TOTAL 1,215.00 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 100871 APR12 PEST CONTROL 30.00 ACCOUNT TOTAL 30.00 * 5110 ELECTRICAL SERVICE 1930 DOMINION VA POWER 0700495005 AP12 POWER - JAIL ADD 304.03 3299 DOMINION VA POWER 5220492507 AP12 POWER - ROHOIC MOD 279.26 3299 DOMINION VA POWER 6328509408 AP12 POWER - SHERIFF 2ND 635.80 ACCOUNT TOTAL 1,219.09 * 5120 HEATING SERVICE 3965 AMERIGAS,INC.(VOL RESCUE) 3007645437 PROPANE-SHERIFF 2ND 253.03 ACCOUNT TOTAL 253.03 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 399.82 ACCOUNT TOTAL 399.82 * 6001 OFFICE SUPPLIES 3031 OFFICE DEPOT 606161080001 OFFICE SUPPLIES 66.62 ACCOUNT TOTAL 66.62 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL23988 FUEL 4,008.16 ACCOUNT TOTAL 4,008.16 * 6010 POLICE SUPPLIES 2341 TREASURER OF VA 214400 CALIBRATION FEES 12.00 3967 AGEE'S BICYCLE CO INC 35671 PATROL BICYCLES 2,627.76 ACCOUNT TOTAL 2,639.76 * 6011 UNIFORMS/APPAREL 3777 BEST UNIFORMS 245936 UNIFORMS/WILLIAMS 33.09 3777 BEST UNIFORMS 246973-02 UNIFORMS/GOODWYN 77.00 3777 BEST UNIFORMS 253746-01 UNIFORMS/PARKER 16.00 3777 BEST UNIFORMS 255861 UNIFORMS/RODRIQUEZ 91.09 ACCOUNT TOTAL 217.18 * MAJOR TOTAL 10,452.66 ** 032200 *VOLUNTEER FIRE DEPARTMENTS* 3310 REPAIR AND MAINTENANCE 899 FIRE PROTECTION 51593 AIR QUALITY TEST 193.60 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 5 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3734 GOODMAN SPECIALIZED VEH 10165G REPAIR OIL LEAK 2,162.97 3734 GOODMAN SPECIALIZED VEH 10185G REPAIR OIL LEAK 1,729.34 3734 GOODMAN SPECIALIZED VEH 10214G REPAIR PUMP 5,411.21 3734 GOODMAN SPECIALIZED VEH 10215G REPLACE FOAM SYSTEM 406.85 3734 GOODMAN SPECIALIZED VEH 10218G REPAIR LADDER RACK 765.74 3734 GOODMAN SPECIALIZED VEH 10226G REPAIR PUMP LEAK 1,907.09 3734 GOODMAN SPECIALIZED VEH 10229G REPAIR ALTERNATOR 1,524.34 3734 GOODMAN SPECIALIZED VEH 10230G REPAIR SPEED SENSOR 1,277.17 3734 GOODMAN SPECIALIZED VEH 10231G REPAIR RELIEF VALVE 1,067.91 3734 GOODMAN SPECIALIZED VEH 10237G REPAIR LIGHT BARS 550.25 3734 GOODMAN SPECIALIZED VEH 10242G REPLACE BATTERY 874.74 3734 GOODMAN SPECIALIZED VEH 10284G REPAIR HEADLIGHTS 150.43 3964 KIMTEK CORP F-042612 REPAIR SEAT BELT 3,025.00 ACCOUNT TOTAL 21,046.64 * 3320 MAINTENANCE SERVICE CONTR 899 FIRE PROTECTION 51611 FIRE EQUIPMENT 757.50 2277 JS ARCHER COMPANY, INC. 162520 REPAIR SERVICE DOOR 293.75 ACCOUNT TOTAL 1,051.25 * 5111 ELECTRICAL SERVICE-REIMB 6050 OLD HICKORY VOL. FIRE DPT EXPENSES MAR12A UTILITIES/SUPPLIES 393.81 ACCOUNT TOTAL 393.81 * 5113 ELECTRICAL SERVICE-REIMB 6060 MCKENNEY VOL. FIRE DEPT. EXPENSES MAR12 UTILITIES/SUPPLIES 342.49 ACCOUNT TOTAL 342.49 * 5114 ELECTRICAL SERVICE-REIMB 6040 NAMOZINE VOL. FIRE DEPT. EXPENSES APR12 UTILITIES/SUPPLIES 904.65 ACCOUNT TOTAL 904.65 * 5692 CONTRIBUTION-MCKENNEY 2336 MES-VIRGINIA, INC 00298589_SNV FIRE EQUIPMENT 613.81 6060 MCKENNEY VOL. FIRE DEPT. EXPENSES MAR12 UTILITIES/SUPPLIES 713.21 ACCOUNT TOTAL 1,327.02 * 5693 CONTRIBUTION-NAMOZINE 6040 NAMOZINE VOL. FIRE DEPT. EXPENSES APR12 UTILITIES/SUPPLIES 2,004.98 ACCOUNT TOTAL 2,004.98 * 5694 CONTRIBUTION-OLD HICKORY 6050 OLD HICKORY VOL. FIRE DPT EXPENSES MAR12A UTILITIES/SUPPLIES 205.48 ACCOUNT TOTAL 205.48 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL23988 FUEL 32.36 ACCOUNT TOTAL 32.36 * 8001 MACHINERY & EQUIPMENT 3963 SANDERSON PROP & BOAT 2652 BOAT MOTER 2,466.00 ACCOUNT TOTAL 2,466.00 * MAJOR TOTAL 29,774.68 ** 032300 *EMERGENCY MEDICAL SERVICES* 3110 PROF SRVS - MEDICAL 2810 ART IN SCIENCE, LLC APR-JUN12 MED OMD SERVICES 625.00 ACCOUNT TOTAL 625.00 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 6 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3310 REPAIR AND MAINTENANCE 1370 WHEEL SERVICE 55321 WRECKER SERVICE 127.50 1370 WHEEL SERVICE 55652 BATTERY 375.54 1370 WHEEL SERVICE 55801 WRECKER SERVICE 190.00 2082 STERICYCLE 1003392687 BIOHAZARD REMOVAL 971.15 ACCOUNT TOTAL 1,664.19 * 3320 MAINTENANCE SERVICE CONTR 453 ROBERTS OXYGEN,INC.(EMS) 814648 MEDICAL OXY 91.71 453 ROBERTS OXYGEN,INC.(EMS) 816547 THERAPY/MEDICAL OXY 124.06 ACCOUNT TOTAL 215.77 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 43.69 ACCOUNT TOTAL 43.69 * 6004 MEDICAL SUPPLIES 1294 ZOLL MEDICAL CORPORATION 1894654 MEDICAL SUPPLIES 365.81 1388 MOORE MEDICAL LLC 97227452 RI MEDICAL SUPPLIES 1,144.00 ACCOUNT TOTAL 1,509.81 * 6007 REPAIR & MAINTENANCE SUPP 1624 DINWIDDIE AUTO PARTS (EM) 482955 WIPER BLADES 17.90 ACCOUNT TOTAL 17.90 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM S056594-IN FUEL 868.87 3249 JAMES RIVER PETROLEUM S056595-IN FUEL 1,624.41 3249 JAMES RIVER PETROLEUM S056598-IN FUEL 1,832.19 3249 JAMES RIVER PETROLEUM S057638-IN FUEL 436.04 3249 JAMES RIVER PETROLEUM S057640-IN FUEL 1,007.39 3249 JAMES RIVER PETROLEUM S057641-IN FUEL 112.77 ACCOUNT TOTAL 5,881.67 * MAJOR TOTAL 9,958.03 ** 032400 *FIRE & RESCUE SERVICES* 6001 OFFICE SUPPLIES 3031 OFFICE DEPOT 605259648001 OFFICE SUPPLIES 2.42 ACCOUNT TOTAL 2.42 * 8001 MACHINERY & EQUIPMENT 6040 NAMOZINE VOL. FIRE DEPT. 042512 REIMB EQUIP FOR REHAB UNIT 1,071.78 ACCOUNT TOTAL 1,071.78 * MAJOR TOTAL 1,074.20 ** 033100 *CONFINEMENT & CARE OF PRISONERS* 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 100871 APR12 PEST CONTROL 50.00 ACCOUNT TOTAL 50.00 * 3840 PURCH GOVT SRVS-JAIL BEDS 9070 PIEDMONT REGIONAL JAIL 1709 APR12 HOUSING 46,880.00 ACCOUNT TOTAL 46,880.00 * 5110 ELECTRICAL SERVICE 1930 DOMINION VA POWER 8016400007 AP12 POWER - JAIL 2,055.86 ACCOUNT TOTAL 2,055.86 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 7 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 17.82 ACCOUNT TOTAL 17.82 * 6002 FOOD SUPPLIES 830 SOUTHSIDE CANDY 118178 KITCHEN SUPPLIES 16.95 830 SOUTHSIDE CANDY 118186 KITCHEN SUPPLIES 16.95 830 SOUTHSIDE CANDY 118197 KITCHEN SUPPLIES 16.95 830 SOUTHSIDE CANDY 120610 KITCHEN SUPPLIES 16.95 830 SOUTHSIDE CANDY 120619 KITCHEN SUPPLIES 16.95 1209 VA FOODSERVICE GRP,LLC 2085633 JAIL - GROCERIES 329.26 1209 VA FOODSERVICE GRP,LLC 2085633-A CREDIT 21.13- 1209 VA FOODSERVICE GRP,LLC 2096181 JAIL - GROCERIES 255.40 1209 VA FOODSERVICE GRP,LLC 2100918 JAIL - GROCERIES 589.76 1209 VA FOODSERVICE GRP,LLC 2106081 JAIL - GROCERIES 538.70 1538 PET DAIRY INC. 04390704 JAIL - MILK 91.40 1538 PET DAIRY INC. 04390992 JAIL - MILK 91.40 1538 PET DAIRY INC. 04391280 JAIL - MILK 91.40 1538 PET DAIRY INC. 04391564 JAIL - MILK 91.40 3482 PATE-DAWSON COMPANY G62163-00 JAIL - GROCERIES 394.61 3482 PATE-DAWSON COMPANY G63901-0A CREDIT 31.08- 3482 PATE-DAWSON COMPANY G63901-00 JAIL - GROCERIES 400.16 3482 PATE-DAWSON COMPANY G66530-00 JAIL - GROCERIES 341.60 3482 PATE-DAWSON COMPANY G68427-0A CREDIT 67.08- 3482 PATE-DAWSON COMPANY G68427-00 JAIL - GROCERIES 422.58 3482 PATE-DAWSON COMPANY G70400-00 JAIL - GOCERIES 313.66 3642 HOLIDAY ICE 374452 JAIL - ICE 143.40 ACCOUNT TOTAL 4,060.19 * 6004 MEDICAL SUPPLIES 9070 PIEDMONT REGIONAL JAIL 1702 INMATE PRESC JN-MR12 12,944.96 ACCOUNT TOTAL 12,944.96 * 6005 JANITORIAL SUPPLIES 830 SOUTHSIDE CANDY 118177 HOUSEKEEPING ITEMS 365.90 830 SOUTHSIDE CANDY 118185 HOUSEKEEPING ITEMS 347.65 830 SOUTHSIDE CANDY 118196 HOUSEKEEPING ITEMS 414.80 830 SOUTHSIDE CANDY 120609 HOUSEKEEPING ITEMS 313.50 830 SOUTHSIDE CANDY 120618 HOUSEKEEPING ITEMS 438.20 ACCOUNT TOTAL 1,880.05 * 6007 REPAIR & MAINTENANCE SUPP 300 RAGSDALE BLDG SUPPLY (BD) 168022 CAULK/SCREWS/BOARDS 49.36 300 RAGSDALE BLDG SUPPLY (BD) 168100 PLYWOOD/SCREWS 57.57 ACCOUNT TOTAL 106.93 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL23988 FUEL 132.85 ACCOUNT TOTAL 132.85 * MAJOR TOTAL 68,128.66 ** 033300 *COURT SERVICES* 3840 PURCH GOVT SRVS-CRATER YO 985 CRATER YOUTH CARE 1275 DET SVCS APR2012 10,649.00 ACCOUNT TOTAL 10,649.00 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 8 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6001 OFFICE SUPPLIES 2052 OFFICE MAX 685537 OFFICE MAX 6.40 3031 OFFICE DEPOT 607327283001 OFFICE SUPPLIES 2.06 ACCOUNT TOTAL 8.46 * MAJOR TOTAL 10,657.46 ** 033400 *OTHER CORRECTION & DETENTION* 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 60.46 ACCOUNT TOTAL 60.46 * 6001 OFFICE SUPPLIES 2052 OFFICE MAX 685537 OFFICE MAX 75.32 3031 OFFICE DEPOT 607855205001 OFFICE SUPPLIES 33.31 3031 OFFICE DEPOT 607855323001 OFFICE SUPPLIES 5.14 ACCOUNT TOTAL 113.77 * MAJOR TOTAL 174.23 ** 034100 *BUILDING INSPECTION* 3160 PROF SRVS - OTHER 655 WALLACE, CHARLES E., SR. 1178 CUT GRASS/TANGLEWOOD 450.00 655 WALLACE, CHARLES E., SR. 1179 CUT GRASS/TANGLEWOOD 350.00 3607 MCKENNEY AUTO & TRUCK SVC 5082012 DEBRIS CLEAR/EUGENE 1,000.00 ACCOUNT TOTAL 1,800.00 * 5840 TRAINING - 2% STATE 557 TREASURER OF VA LV201201 1ST QTR 2012 PAYMENT 645.14 ACCOUNT TOTAL 645.14 * MAJOR TOTAL 2,445.14 ** 035100 *ANIMAL CONTROL/POUND* 3110 PROF SRVS - MEDICAL 359 CHESDIN ANIMAL HOSPITAL 216661 MEDICAL VISIT 245.75 ACCOUNT TOTAL 245.75 * 3310 REPAIR AND MAINTENANCE 122 GUPTONS MOBILE GLASS 050212 ANIMAL REPLACE WINDOW 180.00 207 JIM'S BODY SHOP, LLC 313-A REPAIRS ANIMAL VEH 1,798.15 ACCOUNT TOTAL 1,978.15 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 100871 APR12 PEST CONTROL 35.00 ACCOUNT TOTAL 35.00 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 66.14 ACCOUNT TOTAL 66.14 * 6001 OFFICE SUPPLIES 3031 OFFICE DEPOT 607327283001 OFFICE SUPPLIES 6.50 ACCOUNT TOTAL 6.50 * 6004 MEDICAL SUPPLIES 3762 JEFFERS 12118008000 MEDICAL SUPPLIES 211.34 ACCOUNT TOTAL 211.34 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 9 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL23988 FUEL 195.70 ACCOUNT TOTAL 195.70 * MAJOR TOTAL 2,738.58 ** 035600 *COMMUNICATIONS* 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 100871 APR12 PEST CONTROL 30.00 1429 DIAMOND SPRINGS WATER- EM 2242153 EQUIPMENT RENT 11.00 3900 TOWER ASSETS NEWCO VIII VA-8100 2012-13 RENT TOWER BOYDTON 4,629.50 ACCOUNT TOTAL 4,670.50 * 3500 PRINTING & BINDING 3031 OFFICE DEPOT 607855205001 OFFICE SUPPLIES 6.20 ACCOUNT TOTAL 6.20 * 5110 ELECTRICAL SERVICE 1930 DOMINION VA POWER 8860545006 AP12 POWER - COMM CENTER 827.39 3299 DOMINION VA POWER 1229820145 AP12 POWER - TOWER 352.86 3299 DOMINION VA POWER 3886082654 AP12 POWER - TOWER 170.03 ACCOUNT TOTAL 1,350.28 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 381.98 1424 TREASURER OF VA T246311 PHONE CHARGES 53.06 1891 USA MOBILITY (PS) V4634936E PAGERS 94.44 3540 VERIZON (#130844649) 130844649 APR12 PHONE CHARGES 27.03 6040 NAMOZINE VOL. FIRE DEPT. EXPENSES APR12 UTILITIES/SUPPLIES 34.99 6050 OLD HICKORY VOL. FIRE DPT EXPENSES MAR12A UTILITIES/SUPPLIES 76.20 6060 MCKENNEY VOL. FIRE DEPT. EXPENSES MAR12 UTILITIES/SUPPLIES 34.99 ACCOUNT TOTAL 702.69 * 6001 OFFICE SUPPLIES 2052 OFFICE MAX 685597 OFFICE SUPPLIES 5.10 2315 CDW GOVERMENT, INC. J532294 DISKS 44.40 3031 OFFICE DEPOT 605259648001 OFFICE SUPPLIES 26.64 3031 OFFICE DEPOT 607855205001 OFFICE SUPPLIES 164.49 ACCOUNT TOTAL 240.63 * 8003 COMMUNICATION EQUIPMENT 562 CALL ONE, INC. 296268 COMMUNICATION EQUIP 492.55 ACCOUNT TOTAL 492.55 * MAJOR TOTAL 7,462.85 ** 041320 *STREETLIGHTS* 5110 ELECTRICAL SERVICE 474 SOUTHSIDE ELEC COOP (STN) 40828008 APR12 POWER - STREET LIGHT 123.28 ACCOUNT TOTAL 123.28 * MAJOR TOTAL 123.28 ** 042400 *WASTE MANAGEMENT* 3160 PROF SRVS - OTHER 14 CHAMBERS SEPTIC SRVC LLC 3762 LEACHATE HAULING 672.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 10 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 1771 SOUTH CENTRAL WASTEWATER 2724 SEPTIC ARP12 697.84 ACCOUNT TOTAL 1,369.84 * 3310 REPAIR AND MAINTENANCE 6000 DEWITT TIRE INC. (BOARD) 9463 TIRES/INSPECTION 354.16 6000 DEWITT TIRE INC. (BOARD) 9465 INSPECTION 10.20 6000 DEWITT TIRE INC. (BOARD) 9545 INSPECT/REPAIR WIRE 30.00 9080 JIMMYS CERTIFIED WELDING 23332 INSTALL FLATBAR 33.28 ACCOUNT TOTAL 427.64 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 100871 APR12 PEST CONTROL 45.00 ACCOUNT TOTAL 45.00 * 3600 ADVERTISING 140 PROGRESS INDEX 80871401 EMPLOYMENT AD - LNDF 227.27 3032 THE MONITOR 12997 EMPLOYMENT ADS 111.96 ACCOUNT TOTAL 339.23 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 82.03 ACCOUNT TOTAL 82.03 * 6007 REPAIR & MAINTENANCE SUPP 300 RAGSDALE BLDG SUPPLY (BD) 167808 SPRAYER 26.90 300 RAGSDALE BLDG SUPPLY (BD) 168025 CREDT .71- 300 RAGSDALE BLDG SUPPLY (BD) 168101 BOARDS 76.05 300 RAGSDALE BLDG SUPPLY (BD) 168164 SCREWS/PLYWOOD 56.02 300 RAGSDALE BLDG SUPPLY (BD) 168168 PLYWOOD 44.64 300 RAGSDALE BLDG SUPPLY (BD) 168184 PLYWOOD 53.24 300 RAGSDALE BLDG SUPPLY (BD) 168346 PLYWOOD 14.40 460 DINWIDDIE AUTO PARTS (BD) 483816 WIPER BLADES 17.90 493 DINWIDDIE AUTO PARTS (LA) 470866 BOLTS/WASHERS 27.04 493 DINWIDDIE AUTO PARTS (LA) 745521 PLIERS 37.28 1352 ARCET EQUIPMENT CO. 01683288 ACETYLENE/OXYGEN 40.30 ACCOUNT TOTAL 393.06 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL23988 FUEL 16.57 ACCOUNT TOTAL 16.57 * 6011 UNIFORMS/APPAREL 3966 GAULDIN, WAYNE 042612 REIMB STEEL TOE BOOTS 24.01 ACCOUNT TOTAL 24.01 * 3310 REPAIR AND MAINTENANCE-RO 145 RUSSELL FENCE CO., INC. 14993 REPLACE GATE 1,500.00 ACCOUNT TOTAL 1,500.00 * 5110 ELECTRICAL SERVICE-ROHOIC 3299 DOMINION VA POWER 3676126703 AP12 POWER - ROHOIC MAN 74.31 ACCOUNT TOTAL 74.31 * 5110 ELECTRICAL SERVICE-DINWID 3299 DOMINION VA POWER 3623034810 AP12 POWER - DIN MAN 78.49 ACCOUNT TOTAL 78.49 * MAJOR TOTAL 4,350.18 ** 043200 *GENERAL PROPERTIES* 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 100871 APR12 PEST CONTROL 395.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 11 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 1831 RICHMOND ALARM CO 622391 CRTHOUSE - BURG SYS 34.00 1831 RICHMOND ALARM CO 622392 CRTHOUSE - FIRE SYS 40.00 3899 LYNCHBURG FIRE EQUIP 76461 FIRE SYSTEM INSPECT 71.85 3899 LYNCHBURG FIRE EQUIP 76462 FIRE SYSTEM INSPECT 78.70 3899 LYNCHBURG FIRE EQUIP 76463 FIRE SYSTEM INSPECT 92.40 3899 LYNCHBURG FIRE EQUIP 76464 FIRE SYS INSPECT 85.55 3899 LYNCHBURG FIRE EQUIP 76465 FIRE SYSTEM INSPECT 85.55 3899 LYNCHBURG FIRE EQUIP 76466 FIRE SYSTEM INSPECT 71.85 3899 LYNCHBURG FIRE EQUIP 76467 FIRE SYSTEM INSPECT 81.35 ACCOUNT TOTAL 1,036.25 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 190.85 ACCOUNT TOTAL 190.85 * 6007 REPAIR & MAINTENANCE SUPP 300 RAGSDALE BLDG SUPPLY (BD) 167874 DOOR HOLDER 13.47 300 RAGSDALE BLDG SUPPLY (BD) 168138 BULBS 23.80 300 RAGSDALE BLDG SUPPLY (BD) 168218 FILL KIT 11.95 300 RAGSDALE BLDG SUPPLY (BD) 168239 BULBS 29.70 300 RAGSDALE BLDG SUPPLY (BD) 168297 TAPE/PLIERS/BOARDS 11.62 300 RAGSDALE BLDG SUPPLY (BD) 168333 PADLOCK/STAPLES 25.87 300 RAGSDALE BLDG SUPPLY (BD) 168360 WINDOW FOAM 14.50 300 RAGSDALE BLDG SUPPLY (BD) 168404 DUPLEX REC 2.33 300 RAGSDALE BLDG SUPPLY (BD) 168498 LEAK SEAL/PLYWOOD 65.79 300 RAGSDALE BLDG SUPPLY (BD) 168508 AUGER 7.28 300 RAGSDALE BLDG SUPPLY (BD) 168544 LEAK SEAL/CAULK 34.78 300 RAGSDALE BLDG SUPPLY (BD) 168666 BULBS 28.76 ACCOUNT TOTAL 269.85 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL23988 FUEL 163.12 ACCOUNT TOTAL 163.12 * MAJOR TOTAL 1,660.07 ** 071100 *PARKS AND RECREATION* 3160 PROF SRVS - OTHER 1473 VA STATE POLICE 05012012 APR12 BACKGROUND CHECKS 700.00 3134 SOUTHSIDE SOCCER REFEREE 050412 REFEREE SOCCER REFEREE 432.00 ACCOUNT TOTAL 1,132.00 * 3310 REPAIR AND MAINTENANCE 1097 HOLLYWOOD SIGNS 6677 BANNERS 125.00 3944 AVERY LANDSCAPE & IRRIGAT 14115 REPAIR PIPE LEAK 580.09 3944 AVERY LANDSCAPE & IRRIGAT 14116 REPLACE ROTARY HEADS 427.49 6000 DEWITT TIRE INC. (BOARD) 9464 TOWING 107.59 ACCOUNT TOTAL 1,240.17 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 100871 APR12 PEST CONTROL 105.00 2345 OCE IMAGISTICS,INC(PARKS) 417140648 MAINTENANCE/SUPPLIES 50.49 ACCOUNT TOTAL 155.49 * 5110 ELECTRICAL SERVICE 3299 DOMINION VA POWER 9255628662 AP12 POWER - MCKENNEY REC 5.66 ACCOUNT TOTAL 5.66 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 12 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 5130 WATER & SEWER 390 DINWIDDIE CO WATER AUTH. 190720000 APR12 WATER - EASTSIDE 247.19 ACCOUNT TOTAL 247.19 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 158.27 3906 DIRECTV 17654229811 INTERNET SERVICE 45.14 ACCOUNT TOTAL 203.41 * 6001 OFFICE SUPPLIES 2052 OFFICE MAX 685537 OFFICE MAX 21.80 3031 OFFICE DEPOT 607389837001 OFFICE SUPPLIES 659.54 ACCOUNT TOTAL 681.34 * 6005 JANITORIAL SUPPLIES 2206 RUTHERFORD JANITOR (PRK) 738813 JANITORIAL SUPPLIES 1,162.10 ACCOUNT TOTAL 1,162.10 * 6007 REPAIR & MAINTENANCE SUPP 765 RAGSDALE BLDG SUPPLY (PA) 168341 PIPE/CEMENT 18.89 ACCOUNT TOTAL 18.89 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL23988 FUEL 87.33 ACCOUNT TOTAL 87.33 * 6013 EDUCATION/RECREATION SUPP 134 SPORT SUPPLY GROUP, INC. 94631927 SOCCER SUPPLIES 297.98 134 SPORT SUPPLY GROUP, INC. 94644260 UNIFORMS 73.00 134 SPORT SUPPLY GROUP, INC. 94650389 FTBALL HELMETS 312.40 134 SPORT SUPPLY GROUP, INC. 94652493 SOCCER GOAL NETS 514.98 ACCOUNT TOTAL 1,198.36 * 8001 MACHINERY & EQUIPMENT 3672 SANDY'S TRACTORS & EQUIP 30481 LAWN SWEEPER 389.90 3804 HURRICANE FENCE COMPANY 202612 RECREATION/FENCE 15,800.00 3903 RECREATION RESOURCES, INC 12-105 OUTDOOR BLEACHERS 9,960.00 ACCOUNT TOTAL 26,149.90 * MAJOR TOTAL 32,281.84 ** 081100 *PLANNING/ZONING/GIS* 3600 ADVERTISING 3032 THE MONITOR 556 BOS/PC/BUDGET ADS 405.86 ACCOUNT TOTAL 405.86 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 23.85 ACCOUNT TOTAL 23.85 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL23988 FUEL 60.47 ACCOUNT TOTAL 60.47 * MAJOR TOTAL 490.18 ** 081500 *ECONOMIC DEVELOPMENT* 3600 ADVERTISING 140 PROGRESS INDEX 80881701 EMPLOYMENT AD-MRKET 156.70 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 13 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 1490 RICHMOND TIMES-DISPATCH 2620090-0410 MARKETING P/T AD 607.50 ACCOUNT TOTAL 764.20 * 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 6.73 ACCOUNT TOTAL 6.73 * MAJOR TOTAL 770.93 ** 083500 *COOPERATIVE EXTENSION PROGRAM* 5230 TELECOMMUNICATIONS 70 VERIZON REMITTANCE CTR 16854934 APR12 PHONE CHARGES 76.03 ACCOUNT TOTAL 76.03 * MAJOR TOTAL 76.03 ** FUND TOTAL 193,182.30 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 14 FUND # - 104 SESQUICENTENNIAL COMMITTEE FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 081600 6001 OFFICE SUPPLIES 3969 DEAN, JEFF 032712 REIMB COPY TOUR MAP 14.68 ACCOUNT TOTAL 14.68 * MAJOR TOTAL 14.68 ** FUND TOTAL 14.68 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 15 FUND # - 105 RECREATION FUND EXPENDITURES MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 071100 6002 FOOD SUPPLIES 1969 VICTOR PRODUCTS 23090 CONCESSION SUPPLIES 111.20 1969 VICTOR PRODUCTS 23307 CONCESSION SUPPLIES 73.85 ACCOUNT TOTAL 185.05 * MAJOR TOTAL 185.05 ** FUND TOTAL 185.05 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 16 FUND # - 209 LITTER GRANT MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 042600 8001 MACHINERY & EQUIPMENT 3806 BAKERS WASTE EQUIP, INC. 7483 ROLL OFF RECT 18,990.00 ACCOUNT TOTAL 18,990.00 * MAJOR TOTAL 18,990.00 ** FUND TOTAL 18,990.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 17 FUND # - 219 COMPREHENSIVE SERVICES MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 053600 3160 PROF SRVS - OTHER 3783 MUTUAL GAIN, INC. 042712 HILL FAMILY PARTNER MEET 400.00 ACCOUNT TOTAL 400.00 * MAJOR TOTAL 400.00 ** FUND TOTAL 400.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 18 FUND # - 228 FIRE PROGRAMS/EMS MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 032200 FIRE PROGRAM EXPENDITURES 5540 CONVENTION & EDUCATION 3634 SOUTHSIDE FIRE TRAINING 050812 DUES ANNUAL DUES 1,200.00 ACCOUNT TOTAL 1,200.00 * 5690 FIRE PROGRAMS - DINWIDDIE 3354 RED WING SHOE STORE 770704011 WYATT - BOOTS 100.00 ACCOUNT TOTAL 100.00 * MAJOR TOTAL 1,300.00 ** 032300 FOUR FOR LIFE FUNDS 3200 TEMP HELP - INSTRUCTORS 3959 NEVETRAL, THOMAS 041512 LIFE SUP INSTRUCTOR'S PAY 170.00 3960 ROWLAND, MARK 041512 LIFE SUP INSTRUCTOR'S PAY 170.00 3961 COMPTON, HELEN 041512 LIFE SUP INSTRUCTOR'S PAY 150.00 3962 DIXON, MONTY 041512 LIFE SUP INSTRUCTOR'S PAY 170.00 ACCOUNT TOTAL 660.00 * MAJOR TOTAL 660.00 ** FUND TOTAL 1,960.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/11/2012 LISTING OF INVOICES FOR 5/11/2012 -- 5/11/2012 PAGE 19 FUND # - 305 CAPITAL PROJECTS MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 094400 COMMERCE PARK 3600 COMMERCE PARK-ADVERTISING 3032 THE MONITOR 556 BOS/PC/BUDGET ADS 317.22 ACCOUNT TOTAL 317.22 * MAJOR TOTAL 317.22 ** FUND TOTAL 317.22 TOTAL DUE 215,049.25 Approved at meeting of ______. Signed ______Title Date ______Title Date ______Title Date AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 1 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 001612 CHARGES FOR PARKS AND RECREATION 0100 RECREATION FEES 999999 HUNNEL, CATHY 050712 HUNNEL REFUND - DANCE 30.00 999999 MYRICK, JUNE 050712 MYRICK REFUND - DANCING 25.00 999999 PIKE, CINDY 050712 PIKE REFUND - ZUMBA 40.00 999999 SMID, LINDA 050712 SMID REFUND - DANCING 25.00 999999 TYCE, DONNELL 050712 TYCE REFUND - DANCE 40.00 999999 PELT, ROBIN 051012 PELT REFUND - CARDIO 45.00 ACCOUNT TOTAL 205.00 * MAJOR TOTAL 205.00 ** FUND TOTAL 205.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 2 FUND # - 211 COMMUNITY SERVICE FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 001899 DONATION 0302 DONATION-TRIAD 1508 BANK OF SOUTHSIDE VA 040412 FOOD LIO TRIAD - FOOD 22.93 ACCOUNT TOTAL 22.93 * MAJOR TOTAL 22.93 ** FUND TOTAL 22.93 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 3 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 012100 *COUNTY ADMINISTRATION* 5210 POSTAL SERVICE 1508 BANK OF SOUTHSIDE VA 040412 USPS SHIPPING 26.85 ACCOUNT TOTAL 26.85 * MAJOR TOTAL 26.85 ** 012210 *LEGAL SERVICES* 5210 POSTAL SERVICE 130 FEDERAL EXPRESS CORP 7-881-45952 SHIPPING 18.81 ACCOUNT TOTAL 18.81 * MAJOR TOTAL 18.81 ** 012220 *HUMAN RESOURCES* 5530 MEALS & LODGING 1508 BANK OF SOUTHSIDE VA 040412 FOODLION 11100/MEALS 15.33 1508 BANK OF SOUTHSIDE VA 040512 DOLLAR G 11100/MEALS 9.20 1508 BANK OF SOUTHSIDE VA 041912 GIUSEP 11100/MEAL 15.00 1508 BANK OF SOUTHSIDE VA 041912 GIUSEPPE 11100/MEAL 32.40 ACCOUNT TOTAL 71.93 * 5540 CONVENTION & EDUCATION 1508 BANK OF SOUTHSIDE VA 041012 VT OUTRE CREDIT 50.00- 1508 BANK OF SOUTHSIDE VA 041112 APT 35100/REGISTRATION 87.00 1508 BANK OF SOUTHSIDE VA 041112 APT/DCJ 35100/REGISTRATION 87.00 1508 BANK OF SOUTHSIDE VA 041112 APT/DCJS 35100/REGISTRATION 87.00 1508 BANK OF SOUTHSIDE VA 041312 ROCKHURS 12430/REGISTRATION 199.00 1508 BANK OF SOUTHSIDE VA 041712 NAT ANIM CREDIT 420.00- 1508 BANK OF SOUTHSIDE VA 041912 UVA COO 12410/REGISTRATION 65.00 1508 BANK OF SOUTHSIDE VA 041912 UVA COOP 12410/REGISTRATION 65.00 1508 BANK OF SOUTHSIDE VA 042612 PAY PAL 12510/CONFERENCE 180.00 1508 BANK OF SOUTHSIDE VA 042712 PAYPAL 81100/REGISTRATION 450.00 1508 BANK OF SOUTHSIDE VA 050212 PAYPAL 81100/REGISTRATION 125.00 2329 TREASURER OF VA 051512 STEWART 81100/REGISTRATION 100.00 2839 SOUTHALL, TYLER 042912 REIMB 22100/REGISTRATION 335.00 ACCOUNT TOTAL 1,310.00 * 6002 FOOD SUPPLIES 1508 BANK OF SOUTHSIDE VA 040512 DOLLAR T 12220/MEET SUPPLIES 46.00 ACCOUNT TOTAL 46.00 * MAJOR TOTAL 1,427.93 ** 012320 *GENERAL REASSESSMENT* 3160 PROF SRVS - OTHER 3912 WAMPLER-EANES 005-13 PROPERTY REASSESSMEN 22,950.00 ACCOUNT TOTAL 22,950.00 * MAJOR TOTAL 22,950.00 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 4 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 012410 *TREASURER* 3160 PROF SRVS - OTHER 1508 BANK OF SOUTHSIDE VA 041212 PAY FLOW ONLINE TAXPAYERS 30.00 3973 TACS TREASURER 2013 CLEAR SERVICE 540.00 ACCOUNT TOTAL 570.00 * 6001 OFFICE SUPPLIES 1438 TRI CITY OFFICE PROD (AD) 80623-001 OFFICE SUPPLIES 7.29 3031 OFFICE DEPOT 609570271001 OFFICE SUPPLIES 6.48 ACCOUNT TOTAL 13.77 * MAJOR TOTAL 583.77 ** 012510 *INFORMATION SYSTEMS* 3320 MAINTENANCE SERVICE CONTR 1508 BANK OF SOUTHSIDE VA 042912 LYNDA RESOURCE MANUAL 375.00 3341 DOMINIONTEK INC 9587 SOFTWARE MAINTENANCE 1,402.50 ACCOUNT TOTAL 1,777.50 * 5210 POSTAL SERVICE 130 FEDERAL EXPRESS CORP 7-881-45952 SHIPPING 15.33 ACCOUNT TOTAL 15.33 * 8007 COMPUTER EQUIPMENT 1508 BANK OF SOUTHSIDE VA 041012 BEST BUY ACCESS POINTS 259.95 ACCOUNT TOTAL 259.95 * MAJOR TOTAL 2,052.78 ** 021200 *GENERAL DISTRICT COURT* 3150 PROF SRVS - LEGAL 3443 HANNA, STEVEN P 6764507 JOHNSOY PUBLIC DEFENDER 120.00 3741 PAULLIN LAW FIRM, P.C. 6750312 BALTHRO PUBLIC DEFENDER 143.50 ACCOUNT TOTAL 263.50 * MAJOR TOTAL 263.50 ** 021300 *MAGISTRATES* 5210 POSTAL SERVICE 1508 BANK OF SOUTHSIDE VA 041812 USPS SHIPPING PAGERS 6.10 ACCOUNT TOTAL 6.10 * 6001 OFFICE SUPPLIES 2052 OFFICE MAX 796866 OFFICE SUPPLIES 205.48 3031 OFFICE DEPOT 609570271001 OFFICE SUPPLIES 34.00 ACCOUNT TOTAL 239.48 * MAJOR TOTAL 245.58 ** 021910 *VICTIM WITNESS PROGRAM* 5510 MILEAGE 1106 STELL, MINDY 050412 REIMB MILEAGE 182.60 ACCOUNT TOTAL 182.60 * MAJOR TOTAL 182.60 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 5 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 031200 *SHERIFF* 5540 CONVENTION & EDUCATION 1508 BANK OF SOUTHSIDE VA 040412 MAHI MAH DUI CONF MEAL 43.06 1508 BANK OF SOUTHSIDE VA 040512 ABBEY DUI CONF - MEAL 39.11 1508 BANK OF SOUTHSIDE VA 040612 COURTYAR DUI CONF - LODGING 203.14 ACCOUNT TOTAL 285.31 * 6001 OFFICE SUPPLIES 1508 BANK OF SOUTHSIDE VA 042012 STAPLES OFFICE SUPPLIES 26.37 1508 BANK OF SOUTHSIDE VA 042912 STAPLES OFFICE SUPPLIES 83.60 ACCOUNT TOTAL 109.97 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 4,074.49 ACCOUNT TOTAL 4,074.49 * 6010 POLICE SUPPLIES 104 BATTERY BARN OF VA, INC. 187419 BATTERIES 68.15 258 KUSTOM SIGNALS, INC. 462512 ACC REMOTE/KA MOUNT 237.00 ACCOUNT TOTAL 305.15 * 6011 UNIFORMS/APPAREL 1508 BANK OF SOUTHSIDE VA 050312 LA POLIC UNIFORMS 64.95 3777 BEST UNIFORMS 250967-01 UNIFORMS/STEWART 36.00 3777 BEST UNIFORMS 253089-01 UNIFORMS/STOCK 42.00 3777 BEST UNIFORMS 253091 UNIFORMS/WILLIAMS 86.99 3777 BEST UNIFORMS 253686 UNIFORMS/DOSWELL 53.00 3942 QUALITY UNIFORM 8594 UNIFORMS/COLEMAN 76.50 ACCOUNT TOTAL 359.44 * 6099 INVESTIGATIVE SUPPLIES 1508 BANK OF SOUTHSIDE VA 042612 USPS SHIPPING 12.35 ACCOUNT TOTAL 12.35 * MAJOR TOTAL 5,146.71 ** 032200 *VOLUNTEER FIRE DEPARTMENTS* 3310 REPAIR AND MAINTENANCE 81 CROSSROADS FORD FOCS154748 REPAIR FLUID LEAK 460.40 1370 WHEEL SERVICE 55757 ADJUST BRAKES 74.52 ACCOUNT TOTAL 534.92 * 5690 CONTRIBUTION-DINWIDDIE 6020 DINWIDDIE VOL. FIRE DEPT. EXPENSES APR12 UTILITIES/SUPPLIES 268.53 ACCOUNT TOTAL 268.53 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 191.89 ACCOUNT TOTAL 191.89 * 8001 MACHINERY & EQUIPMENT 1508 BANK OF SOUTHSIDE VA 050312 QUALITY WORK LIGHT 233.26 ACCOUNT TOTAL 233.26 * MAJOR TOTAL 1,228.60 ** 032300 *EMERGENCY MEDICAL SERVICES* 3320 MAINTENANCE SERVICE CONTR 453 ROBERTS OXYGEN,INC.(EMS) I58222 THERAPY OXY 60.40 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 6 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 453 ROBERTS OXYGEN,INC.(EMS) I58223 THERAPY OXY 87.10 453 ROBERTS OXYGEN,INC.(EMS) 831601 THERAPY/MEDICAL OXY 265.48 ACCOUNT TOTAL 412.98 * 5210 POSTAL SERVICE 1508 BANK OF SOUTHSIDE VA 040612 USPS SHIPPING 52.65 ACCOUNT TOTAL 52.65 * 6001 OFFICE SUPPLIES 1691 STAPLES BUSINESS ADVNTGE 8021859558 OFFICE SUPPLIES 49.99 ACCOUNT TOTAL 49.99 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM S058161-IN FUEL 564.42 3249 JAMES RIVER PETROLEUM S058162-IN FUEL 1,662.31 ACCOUNT TOTAL 2,226.73 * MAJOR TOTAL 2,742.35 ** 032400 *FIRE & RESCUE SERVICES* 5230 TELECOMMUNICATIONS 1508 BANK OF SOUTHSIDE VA 050312 OTTERBOX DROID CASE 63.54 ACCOUNT TOTAL 63.54 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 211.63 ACCOUNT TOTAL 211.63 * 8001 MACHINERY & EQUIPMENT 6040 NAMOZINE VOL. FIRE DEPT. 050912 REIMB COMMAND UNIT ITEMS 90.13 6040 NAMOZINE VOL. FIRE DEPT. 050912 REIMB COMMAND UNIT ITEMS 103.68 ACCOUNT TOTAL 193.81 * MAJOR TOTAL 468.98 ** 033100 *CONFINEMENT & CARE OF PRISONERS* 3310 REPAIR AND MAINTENANCE 1246 MCCRAY ELECTRIC CO 7531 MAY12 - JAIL INSPECT 120.00 ACCOUNT TOTAL 120.00 * 6002 FOOD SUPPLIES 708 U.S. FOOD SERVICE 254324 JAIL - GROCERIES 276.25 708 U.S. FOOD SERVICE 2557431 JAIL - GROCERIES 294.93 708 U.S. FOOD SERVICE 2769755 JAIL - GROCERIES 339.53 708 U.S. FOOD SERVICE 39004 JAIL - GROCERIES 359.43 708 U.S. FOOD SERVICE 481495 JAIL - GROCERIES 309.36 800 INTERSTATE BRANDS CORP. 422723101292 JAIL - BREAD 146.87 800 INTERSTATE BRANDS CORP. 422723108392 JAIL - BREAD 142.79 800 INTERSTATE BRANDS CORP. 422723115482 JAIL - BREAD 88.36 800 INTERSTATE BRANDS CORP. 422723122568 JAIL - BREAD 126.41 800 INTERSTATE BRANDS CORP. 422723129663 JAIL - BREAD 126.50 1209 VA FOODSERVICE GRP,LLC 5111210 JAIL - GROCERIES 554.19 1538 PET DAIRY INC. 04391842 JAIL - MILK 91.40 3482 PATE-DAWSON COMPANY G73017-00 JAIL - GROCERIES 351.32 3624 RICHMOND RESTAURANT SVC 1589454 JAIL - GROCERIES 457.19 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 7 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3624 RICHMOND RESTAURANT SVC 1589455 JAIL - GROCERIES 7.27 3624 RICHMOND RESTAURANT SVC 1592475 JAIL - GROCERIES 366.94 3624 RICHMOND RESTAURANT SVC 1594251 JAIL - GROCERIES 555.20 3624 RICHMOND RESTAURANT SVC 1596071 JAIL - GROCERIES 438.14 3642 HOLIDAY ICE 378357 JAIL - ICE 60.00 ACCOUNT TOTAL 5,092.08 * 6005 JANITORIAL SUPPLIES 830 SOUTHSIDE CANDY 120625 HOUSEKEEPING ITEMS 324.00 830 SOUTHSIDE CANDY 120626 KITCHEN SUPPLIES 16.95 ACCOUNT TOTAL 340.95 * 6007 REPAIR & MAINTENANCE SUPP 1508 BANK OF SOUTHSIDE VA 042312 WEBSTAUR JAIL - CAN OPENER 49.89 ACCOUNT TOTAL 49.89 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 72.26 ACCOUNT TOTAL 72.26 * MAJOR TOTAL 5,675.18 ** 034100 *BUILDING INSPECTION* 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 137.03 ACCOUNT TOTAL 137.03 * MAJOR TOTAL 137.03 ** 035100 *ANIMAL CONTROL/POUND* 3110 PROF SRVS - MEDICAL 2603 CRATER ROAD VETERINARY 190254 SPAY/NEUTER-RABIES 63.00 ACCOUNT TOTAL 63.00 * 5810 DUES/MEMBERSHIPS 1508 BANK OF SOUTHSIDE VA 042912 VA DEP CERTIFICATION RENEWL 180.00 ACCOUNT TOTAL 180.00 * 5890 COURT CASES - EXP TO BE R 2784 HALE, DENNIS 051612 REIMB FOOD 39.17 ACCOUNT TOTAL 39.17 * 6001 OFFICE SUPPLIES 1508 BANK OF SOUTHSIDE VA 042412 LOWE'S WEATHER STATION 38.82 ACCOUNT TOTAL 38.82 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 339.66 ACCOUNT TOTAL 339.66 * 6010 POLICE SUPPLIES 1508 BANK OF SOUTHSIDE VA 041212 GALLS DUTY BELT 76.00 ACCOUNT TOTAL 76.00 * 8001 MACHINERY & EQUIPMENT 1508 BANK OF SOUTHSIDE VA 041112 BRASWELL SHELTER SCALE 320.00 ACCOUNT TOTAL 320.00 * MAJOR TOTAL 1,056.65 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 8 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 035300 *MEDICAL EXAMINER* 3110 PROF SRVS - MEDICAL 3050 TREASURER OF VIRGINIA 042612 TUCKER MEDICAL EXAMINER 20.00 ACCOUNT TOTAL 20.00 * MAJOR TOTAL 20.00 ** 035600 *COMMUNICATIONS* 5110 ELECTRICAL SERVICE 2658 SOUTHSIDE ELEC COOP (TWR) 40828009 MAY12 POWER - TOWERS 187.10 ACCOUNT TOTAL 187.10 * 5210 POSTAL SERVICE 2555 UNITED PARCEL SERVICE 000001YOF8182 SHIPPING 15.58 ACCOUNT TOTAL 15.58 * 5230 TELECOMMUNICATIONS 911 VERIZON 16519646 APR12 PHONE CHARGES 1,416.88 2643 VERIZON (911 WIRELESS) 912322072 APR12 PHONE CHARGES 144.55 3242 COMCAST 411463012 MAY12 INTERNET SERVICE 97.30 6020 DINWIDDIE VOL. FIRE DEPT. EXPENSES APR12 UTILITIES/SUPPLIES 34.99 ACCOUNT TOTAL 1,693.72 * MAJOR TOTAL 1,896.40 ** 042400 *WASTE MANAGEMENT* 3160 PROF SRVS - OTHER 3439 CFS 43123 WASTE DISPOSAL 60,820.93 3627 RESOURCE INTL,LTD 38339 ENVIRONMENTAL MONITO 881.25 ACCOUNT TOTAL 61,702.18 * 3310 REPAIR AND MAINTENANCE 960 CARTER MACHINERY CO 7935766 BUCKET CYLINDER 1,662.47 1795 SPAIN & WILLIAMS 258746 ADJUST BRAKES 80.00 ACCOUNT TOTAL 1,742.47 * 6001 OFFICE SUPPLIES 1508 BANK OF SOUTHSIDE VA 050312 STAPLES OFFICE SUPPLIES 100.56 ACCOUNT TOTAL 100.56 * 6007 REPAIR & MAINTENANCE SUPP 1508 BANK OF SOUTHSIDE VA 041512 BT HARGR MULCH 128.00 1508 BANK OF SOUTHSIDE VA 042212 BT HARGR PICK UP PIN 3.75 1508 BANK OF SOUTHSIDE VA 042912 AGRI HARDWARE SUPPLIES 245.66 1508 BANK OF SOUTHSIDE VA 042912 AGRI-A CREDIT 11.70- 1508 BANK OF SOUTHSIDE VA 050212 PTRSBURG LNDFILL PLANTS 85.00 ACCOUNT TOTAL 450.71 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 36.31 3249 JAMES RIVER PETROLEUM S057639-IN FUEL 1,507.32 ACCOUNT TOTAL 1,543.63 * 3310 REPAIR AND MAINTENANCE-RO 1770 EDMUNDS WASTE REMOVAL INC 29857 LATRINE - ROHOIC 66.00 ACCOUNT TOTAL 66.00 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 9 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3310 REPAIR AND MAINTENANCE-MC 1246 MCCRAY ELECTRIC CO 7524 REPAIR MOTOR-MCKENNY 397.92 1770 EDMUNDS WASTE REMOVAL INC 29854 LATRINE - MCKENNEY 75.00 ACCOUNT TOTAL 472.92 * 3310 REPAIR AND MAINTENANCE-HA 1770 EDMUNDS WASTE REMOVAL INC 29853 LATRINE-RIVER/HICKRY 75.00 ACCOUNT TOTAL 75.00 * 5110 ELECTRICAL SERVICE-HART R 280 SOUTHSIDE ELEC. COOP. 40828010 MAY12 POWER - HART ROAD 62.80 ACCOUNT TOTAL 62.80 * 3310 REPAIR AND MAINTENANCE-OL 1770 EDMUNDS WASTE REMOVAL INC 29853 LATRINE-RIVER/HICKRY 75.00 ACCOUNT TOTAL 75.00 * 5110 ELECTRICAL SERVICE-OLD HI 280 SOUTHSIDE ELEC. COOP. 40828011 MAY12 POWER - OLD HICKORY 59.04 ACCOUNT TOTAL 59.04 * 3310 REPAIR AND MAINTENANCE-DI 1770 EDMUNDS WASTE REMOVAL INC 29855 LATRINE - DINWIDDIE 75.00 ACCOUNT TOTAL 75.00 * MAJOR TOTAL 66,425.31 ** 043200 *GENERAL PROPERTIES* 3310 REPAIR AND MAINTENANCE 122 GUPTONS MOBILE GLASS 042412 LNDFILL REPAIR WINDSHIELD 90.00 2161 VULCAN MATERIALS FINANCE 675336 VA #10/HLTH DEPT 296.25 3692 S.E.E. PLUMBING, INC. 618 WATER LINE/HLTH DEPT 500.00 ACCOUNT TOTAL 886.25 * 3320 MAINTENANCE SERVICE CONTR 1523 AMERICAN BOILER INSPEC- 50090 INSPECT WATER TANKS 350.00 3306 OLD DOMINION LANDSCAPES 2819 AP412 GRNDS WORK 6,403.00 ACCOUNT TOTAL 6,753.00 * 5120 HEATING SERVICE 2924 AMERIGAS,INC.(NW-CRTHSE) 3008423904 PROPANE - CRTHOUSE 754.18 2938 AMERIGAS, INC.(SOC-SRVCE) 3008423914 PROPANE - SOC SVCS 370.82 ACCOUNT TOTAL 1,125.00 * 6005 JANITORIAL SUPPLIES 425 RUTHERFORD JANITOR (AD) 742436 JANITORIAL SUPPLIES 867.90 2711 ZEP MANUFACTURING CO. 70290489 JANITORIAL SUPPLIES 2,918.52 ACCOUNT TOTAL 3,786.42 * 6007 REPAIR & MAINTENANCE SUPP 344 JOYNER PAINT & FRAME CO 161606 SCAN PLANS TO DISC 8.00 344 JOYNER PAINT & FRAME CO 161823 DTM SAFETY ORANGE 112.47 1508 BANK OF SOUTHSIDE VA 050212 BT HARGR SEED/LIME/FERTILIZER 67.00 1508 BANK OF SOUTHSIDE VA 050212 FAMILY D PHONE CAR CHARGER 7.00 3337 OLD DOMINION TRACTOR & 250476 WINDSHIELD 238.95 ACCOUNT TOTAL 433.42 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 241.63 ACCOUNT TOTAL 241.63 * MAJOR TOTAL 13,225.72 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 10 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 051100 *LOCAL HEALTH DEPARTMENT* 5420 LEASE/RENTAL OF BUILDINGS 3402 ACTON MOBILE INDUSTRIES PRI0815329 HLTH DEPT TRAILERS 1,250.00 ACCOUNT TOTAL 1,250.00 * MAJOR TOTAL 1,250.00 ** 071100 *PARKS AND RECREATION* 3310 REPAIR AND MAINTENANCE 1508 BANK OF SOUTHSIDE VA 041812 WYATT REPAIR SIGNAGE 280.50 ACCOUNT TOTAL 280.50 * 6001 OFFICE SUPPLIES 1508 BANK OF SOUTHSIDE VA 040612 STAPLES OFFICE SUPPLIES 179.80 2052 OFFICE MAX 796866 OFFICE SUPPLIES 2.26 3031 OFFICE DEPOT 609570271001 OFFICE SUPPLIES 2.30 3031 OFFICE DEPOT 609570355001 OFFICE SUPPLIES 15.16 ACCOUNT TOTAL 199.52 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 192.21 ACCOUNT TOTAL 192.21 * 6013 EDUCATION/RECREATION SUPP 1508 BANK OF SOUTHSIDE VA 040512 WAL-MART WALLETS 10.00 1508 BANK OF SOUTHSIDE VA 040512 WALMART STORAGE BAGS 52.08 1508 BANK OF SOUTHSIDE VA 041712 SWIFT CR SWIFT CREEK PAYMENT 257.00 ACCOUNT TOTAL 319.08 * MAJOR TOTAL 991.31 ** 071340 *BOATLANDINGS* 3310 REPAIR AND MAINTENANCE 1770 EDMUNDS WASTE REMOVAL INC 29856 LATRINE - LAKE CHES 100.00 ACCOUNT TOTAL 100.00 * MAJOR TOTAL 100.00 ** 081100 *PLANNING/ZONING/GIS* 5210 POSTAL SERVICE 130 FEDERAL EXPRESS CORP 7-881-45952 SHIPPING 24.85 ACCOUNT TOTAL 24.85 * 6001 OFFICE SUPPLIES 1691 STAPLES BUSINESS ADVNTGE 8021859558 OFFICE SUPPLIES 49.99 ACCOUNT TOTAL 49.99 * 6007 REPAIR & MAINTENANCE SUPP 1097 HOLLYWOOD SIGNS 6691 SIGN BLADES 351.27 ACCOUNT TOTAL 351.27 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 74.06 ACCOUNT TOTAL 74.06 * MAJOR TOTAL 500.17 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 11 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 081500 *ECONOMIC DEVELOPMENT* 5210 POSTAL SERVICE 130 FEDERAL EXPRESS CORP 7-881-45952 SHIPPING 36.90 130 FEDERAL EXPRESS CORP 7-881-45952 SHIPPING 26.05 ACCOUNT TOTAL 62.95 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24245 FUEL 51.94 ACCOUNT TOTAL 51.94 * MAJOR TOTAL 114.89 ** FUND TOTAL 128,731.12 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 12 FUND # - 105 RECREATION FUND EXPENDITURES MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 071100 6002 FOOD SUPPLIES 1508 BANK OF SOUTHSIDE VA 041612 SAM'S CONCESSION SUPPLIES 1,585.53 1508 BANK OF SOUTHSIDE VA 041812 FOOD LIO CONCESSION SUPPLIES 80.84 1508 BANK OF SOUTHSIDE VA 042012 SAM'S CONCESSION SUPPLIES 53.60 1508 BANK OF SOUTHSIDE VA 042212 FOOD LIO CONCESSION - BREAD 79.36 1508 BANK OF SOUTHSIDE VA 042712 SAM'S CONCESSION SUPPLIES 56.02 1508 BANK OF SOUTHSIDE VA 042812 SAM'S CONCESSION SUPPLIES 163.88 1508 BANK OF SOUTHSIDE VA 043012 SAM'S CONCESSION SUPPLIES 555.96 1508 BANK OF SOUTHSIDE VA 050412 SAM'S CONCESSION SUPPLIES 122.02 1508 BANK OF SOUTHSIDE VA 050712 SAM'S CONCESSION SUPPLIES 408.90 1508 BANK OF SOUTHSIDE VA 051112 FOOD LIO CONCESSION SUPPLIES 10.56 1508 BANK OF SOUTHSIDE VA 051212 SAM'S CONCESSION SUPPLIES 984.24 1508 BANK OF SOUTHSIDE VA 051512 SAM'S CL CONCESSION SUPPLIES 1,620.04 ACCOUNT TOTAL 5,720.95 * MAJOR TOTAL 5,720.95 ** FUND TOTAL 5,720.95 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 13 FUND # - 211 COMMUNITY SERVICE FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 031900 TRIAD 6002 FOOD SUPPLIES 1508 BANK OF SOUTHSIDE VA 050212 FD LION TRIAD LUNCHEON 135.63 1508 BANK OF SOUTHSIDE VA 050312 FAS MART TRIAD LUNCHEON 72.21 ACCOUNT TOTAL 207.84 * MAJOR TOTAL 207.84 ** FUND TOTAL 207.84 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 14 FUND # - 219 COMPREHENSIVE SERVICES MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 053600 3160 PROF SRVS - OTHER 3783 MUTUAL GAIN, INC. 050912 CHUANG FAMILY PARTNER MEET 200.00 ACCOUNT TOTAL 200.00 * MAJOR TOTAL 200.00 ** FUND TOTAL 200.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 15 FUND # - 228 FIRE PROGRAMS/EMS MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 032400 PUBLIC SAFETY EXPENDITURES 8218 DONATION EXPENDITURES 1508 BANK OF SOUTHSIDE VA 050212 POSITIVE EMS LUNCH BAGS 231.45 ACCOUNT TOTAL 231.45 * MAJOR TOTAL 231.45 ** FUND TOTAL 231.45 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 16 FUND # - 229 FORFEITED ASSET MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 031200 SHERIFFS OFFICE 3160 PROF SRVS - OTHER 3971 BULLOCK'S K9 TRAINING 042612 SHERIFF HANDLER SCHOOL AJAX 2,500.00 ACCOUNT TOTAL 2,500.00 * 5540 CONVENTION & EDUCATION 1508 BANK OF SOUTHSIDE VA 040412 HOLIDAY TRAINING/MEAL 26.20 1508 BANK OF SOUTHSIDE VA 040412 MAMA MIA TRAINING/MEAL 23.42 1508 BANK OF SOUTHSIDE VA 040412 MCDONALD TRAINING/MEAL 5.23 1508 BANK OF SOUTHSIDE VA 040512 HOLIDAY TRAINING/MEAL 20.75 1508 BANK OF SOUTHSIDE VA 040512 INSTITUT REGISTRATION FEE 150.00 1508 BANK OF SOUTHSIDE VA 040512 MAMA MIA TRAINING/MEAL 8.56 1508 BANK OF SOUTHSIDE VA 040512 MCDONALD TRAINING/MEAL 4.70 1508 BANK OF SOUTHSIDE VA 040612 HOLIDAY TRAINING/MEAL 15.55 1508 BANK OF SOUTHSIDE VA 040612 TGI TRAINING/MEAL 11.63 1508 BANK OF SOUTHSIDE VA 040812 EXXON TRAINING/FUEL 66.01 1508 BANK OF SOUTHSIDE VA 040812 HOLIDAY TRAINING/LODGING 965.80 1508 BANK OF SOUTHSIDE VA 041012 HOLIDAY TRAINING/MEAL 14.50 1508 BANK OF SOUTHSIDE VA 041112 CHILIS TRAINING/MEAL 12.00 1508 BANK OF SOUTHSIDE VA 041112 HOLIDAY TRAINING/MEAL 14.50 1508 BANK OF SOUTHSIDE VA 041112 MAMA MIA TRAINING/MEAL 8.56 1508 BANK OF SOUTHSIDE VA 041112 RED HOT TRAINING/MEAL 15.25 1508 BANK OF SOUTHSIDE VA 041212 STAPLES CLASS SUPPLIES 3.56 1508 BANK OF SOUTHSIDE VA 041212 WENDYS TRAINING/MEAL 6.16 1508 BANK OF SOUTHSIDE VA 041312 LOGANS TRAINING/MEAL 12.90 1508 BANK OF SOUTHSIDE VA 041312 MCDONALD TRAINING/MEAL 5.23 1508 BANK OF SOUTHSIDE VA 041312 STAPLES CLASS SUPPLIES 7.65 1508 BANK OF SOUTHSIDE VA 041512 EXXON TRAINING/FUEL 50.00 1508 BANK OF SOUTHSIDE VA 041512 HOLIDAY TRAINING/MEAL 22.99 1508 BANK OF SOUTHSIDE VA 041512 HOLIDAYA TRAINING/LODGING 429.00 1508 BANK OF SOUTHSIDE VA 041512 MAMA MIA TRAINING/MEAL 11.35 1508 BANK OF SOUTHSIDE VA 041512 STAPLES CLASS SUPPLIES 4.19 1508 BANK OF SOUTHSIDE VA 041712 HIBACHI TRAINING/MEAL 16.57 1508 BANK OF SOUTHSIDE VA 041712 HOLIDAY TRAINING/MEAL 14.50 1508 BANK OF SOUTHSIDE VA 041712 RED HOT TRAINING/MEAL 9.23 1508 BANK OF SOUTHSIDE VA 041812 UNO TRAINING/MEAL 14.37 1508 BANK OF SOUTHSIDE VA 041812 WALMART CLASS SUPPLIES 5.25 1508 BANK OF SOUTHSIDE VA 041912 POPEYES TRAINING/MEAL 9.27 1508 BANK OF SOUTHSIDE VA 042012 FIREHOUS TRAINING/MEAL 8.59 1508 BANK OF SOUTHSIDE VA 042012 HOLIDAY TRAINING/MEAL 21.85 1508 BANK OF SOUTHSIDE VA 042012 MARLIN TRAINING/MEAL 23.23 1508 BANK OF SOUTHSIDE VA 042012 MCDONALD TRAINING/MEAL 5.23 1508 BANK OF SOUTHSIDE VA 042012 OLIVE GA TRAINING/MEAL 15.65 1508 BANK OF SOUTHSIDE VA 042212 EXXON TRAINING/FUEL 53.00 1508 BANK OF SOUTHSIDE VA 042212 HOLIDAY TRAINING/LODGING 429.00 1508 BANK OF SOUTHSIDE VA 042212 LOGANS TRAINING/MEAL 13.83 1508 BANK OF SOUTHSIDE VA 042412 BURGER K TRAINING/MEAL 5.23 1508 BANK OF SOUTHSIDE VA 042412 MAMA MIA TRAINING/MEAL 10.35 1508 BANK OF SOUTHSIDE VA 042412 POPEYES TRAINING/MEAL 11.89 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/18/2012 LISTING OF INVOICES FOR 5/18/2012 -- 5/18/2012 PAGE 17 FUND # - 229 FORFEITED ASSET MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 1508 BANK OF SOUTHSIDE VA 042412 TARGET CLASS SUPPLIES 2.56 1508 BANK OF SOUTHSIDE VA 042512 CHILIS TRAINING/MEAL 11.96 1508 BANK OF SOUTHSIDE VA 042512 HIBACHI K-9 CLASS/MEAL 8.50 1508 BANK OF SOUTHSIDE VA 042512 KANGAROO K-9 CLASS - FUEL 52.27 1508 BANK OF SOUTHSIDE VA 042612 CRACKER TRAINING/MEAL 14.16 1508 BANK OF SOUTHSIDE VA 042612 DENNY TRAINING/MEAL 15.10 1508 BANK OF SOUTHSIDE VA 042612 RED HOT TRAINING/MEAL 8.39 1508 BANK OF SOUTHSIDE VA 042712 HAYASHI MEAL - ADAMS 25.10 1508 BANK OF SOUTHSIDE VA 042712 HAYASHIA MEAL - KENNEDY 20.63 1508 BANK OF SOUTHSIDE VA 042712 HOOTER TRAINING/MEAL 14.78 1508 BANK OF SOUTHSIDE VA 042912 EXXON TRAINING/FUEL 49.00 1508 BANK OF SOUTHSIDE VA 042912 HOLIDAY TRAINING/LODGING 429.00 1508 BANK OF SOUTHSIDE VA 043012 MAMA MIA TRAINING/MEAL 10.35 1508 BANK OF SOUTHSIDE VA 043012 MARRIOTT CONFERENCE-HOTEL 312.76 1508 BANK OF SOUTHSIDE VA 050112 CRACKER TRAINING/MEAL 16.67 1508 BANK OF SOUTHSIDE VA 050112 OUTBACK TRAINING/MEAL 22.86 1508 BANK OF SOUTHSIDE VA 050212 CHILIS TRAINING/MEAL 11.96 1508 BANK OF SOUTHSIDE VA 050212 MAMA MIA TRAINING/MEAL 11.92 1508 BANK OF SOUTHSIDE VA 050312 TACO TRAINING/MEAL 5.25 ACCOUNT TOTAL 3,625.95 * 6010 POLICE SUPPLIES 876 VA SCHOOL OF 692157 POLYGRAPH SYSTEM 6,450.00 1097 HOLLYWOOD SIGNS 6689 DECALS 75.00 ACCOUNT TOTAL 6,525.00 * MAJOR TOTAL 12,650.95 ** FUND TOTAL 12,650.95 TOTAL DUE 147,970.24 Approved at meeting of ______. Signed ______Title Date ______Title Date ______Title Date AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 1 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 012100 *COUNTY ADMINISTRATION* 3320 MAINTENANCE SERVICE CONTR 2340 OCE IMAGISTICS (ADMIN) 733820286 MAINTENANCE 125.10 ACCOUNT TOTAL 125.10 * 6001 OFFICE SUPPLIES 2052 OFFICE MAX 915092 OFFICE SUPPLIES 20.35 3031 OFFICE DEPOT 610381973001 OFFICE SUPPLIES 4.54 ACCOUNT TOTAL 24.89 * MAJOR TOTAL 149.99 ** 012220 *HUMAN RESOURCES* 6002 FOOD SUPPLIES 3687 VANCE, GAIL 051712 REIMB VPSW ITEMS 34.73 ACCOUNT TOTAL 34.73 * MAJOR TOTAL 34.73 ** 012310 *COMMISSIONER OF THE REVENUE* 3320 MAINTENANCE SERVICE CONTR 2367 OCE IMAGISTICS (MULTI) 733992462 MAINTENANCE 73.70 ACCOUNT TOTAL 73.70 * 5810 DUES/MEMBERSHIPS 319 BAI-COM OF REV USER GROUP 12/13 DUES USER GROUP DUES 400.00 ACCOUNT TOTAL 400.00 * MAJOR TOTAL 473.70 ** 012410 *TREASURER* 3160 PROF SRVS - OTHER 5050 M & W PRINTERS, INC. 75410 DATA PROCESSING 1,819.57 5050 M & W PRINTERS, INC. 75411 DATA PROCESSING 3,746.31 ACCOUNT TOTAL 5,565.88 * 3320 MAINTENANCE SERVICE CONTR 2368 OCE IMAGISTICS (TREASUR) 417380941 MAINTENANCE/SUPPLIES 57.20 ACCOUNT TOTAL 57.20 * 6001 OFFICE SUPPLIES 3031 OFFICE DEPOT 610808047001 OFFICE SUPPLIES 6.36 3732 BMS DIRECT 76148 PAPER 117.86 ACCOUNT TOTAL 124.22 * MAJOR TOTAL 5,747.30 ** 012510 *INFORMATION SYSTEMS* 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 47.67 ACCOUNT TOTAL 47.67 * 8007 COMPUTER EQUIPMENT 3084 GOVCONNECTION INC 49061634 PRINTER 688.00 ACCOUNT TOTAL 688.00 * MAJOR TOTAL 735.67 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 2 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 021200 *GENERAL DISTRICT COURT* 3150 PROF SRVS - LEGAL 3443 HANNA, STEVEN P 6304831 BRADLEY PUBLIC DEFENDER 120.00 3443 HANNA, STEVEN P 6665613 FERGUSO PUBLIC DEFENDER 120.00 ACCOUNT TOTAL 240.00 * 3320 MAINTENANCE SERVICE CONTR 1378 OCE IMAGISTICS (GNRL CRT) 417378846 MAINTENANCE/SUPPLIES 56.40 ACCOUNT TOTAL 56.40 * 6001 OFFICE SUPPLIES 2600 TRI CITY OFFICE PRODUCTS 80902-001 OFFICE SUPPLIES 175.85 ACCOUNT TOTAL 175.85 * MAJOR TOTAL 472.25 ** 021700 *CLERK OF THE CIRCUIT COURT* 3320 MAINTENANCE SERVICE CONTR 1730 TREASURER OF VA (SUP) 12-DINRMS-0984 MONITORS 500.00 2367 OCE IMAGISTICS (MULTI) 733992462 MAINTENANCE 45.40 2954 OCE IMAGISTICS,INC(CLERK) 417388613 RENTAL/SUPPLIES 182.15 ACCOUNT TOTAL 727.55 * MAJOR TOTAL 727.55 ** 022100 *COMMONWEALTH'S ATTORNEY* 3320 MAINTENANCE SERVICE CONTR 3770 OCE IMAGISTICS (COMM ATY) 417380899 MAINTENANCE/SUPPLIES 29.50 ACCOUNT TOTAL 29.50 * 6001 OFFICE SUPPLIES 2052 OFFICE MAX 915092 OFFICE SUPPLIES 154.78 2532 CORRECTIONAL ENTERPRISES 9412128 SHIRTS 210.00 3031 OFFICE DEPOT 610381973001 OFFICE SUPPLIES 8.84 ACCOUNT TOTAL 373.62 * MAJOR TOTAL 403.12 ** 031200 *SHERIFF* 3320 MAINTENANCE SERVICE CONTR 2952 ID NETWORKS, INC. 166155 MAINTENANCE FEE 775.00 ACCOUNT TOTAL 775.00 * 6001 OFFICE SUPPLIES 1280 STATIONERS INCORPORATED 84048-0 NOTEBOOKS 50.39 1438 TRI CITY OFFICE PROD (AD) 80816-001 OFFICE SUPPLIES 12.38 2052 OFFICE MAX 915092 OFFICE SUPPLIES 177.92 3031 OFFICE DEPOT 610381973001 OFFICE SUPPLIES 65.31 ACCOUNT TOTAL 306.00 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 4,216.74 ACCOUNT TOTAL 4,216.74 * MAJOR TOTAL 5,297.74 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 3 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 032200 *VOLUNTEER FIRE DEPARTMENTS* 3320 MAINTENANCE SERVICE CONTR 2277 JS ARCHER COMPANY, INC. 153060 CREDIT 1,450.00- 2277 JS ARCHER COMPANY, INC. 164660 SERVICE DOORS 343.50 2277 JS ARCHER COMPANY, INC. 164670 REPAIR DOORS 677.00 2277 JS ARCHER COMPANY, INC. 164680 AIR SWITCHES 564.75 ACCOUNT TOTAL 135.25 * 5113 ELECTRICAL SERVICE-REIMB 6060 MCKENNEY VOL. FIRE DEPT. EXPENSES APR12 UTILITIES/SUPPLIES 367.27 ACCOUNT TOTAL 367.27 * 5692 CONTRIBUTION-MCKENNEY 6060 MCKENNEY VOL. FIRE DEPT. EXPENSES APR12 UTILITIES/SUPPLIES 924.95 ACCOUNT TOTAL 924.95 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 187.28 ACCOUNT TOTAL 187.28 * MAJOR TOTAL 1,614.75 ** 032300 *EMERGENCY MEDICAL SERVICES* 3320 MAINTENANCE SERVICE CONTR 453 ROBERTS OXYGEN,INC.(EMS) 833647 THERAPY/MEDICAL OXY 124.06 ACCOUNT TOTAL 124.06 * 6004 MEDICAL SUPPLIES 1294 ZOLL MEDICAL CORPORATION 1899711 MEDICAL SUPPLIES 108.00 ACCOUNT TOTAL 108.00 * MAJOR TOTAL 232.06 ** 032400 *FIRE & RESCUE SERVICES* 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 89.06 ACCOUNT TOTAL 89.06 * MAJOR TOTAL 89.06 ** 033100 *CONFINEMENT & CARE OF PRISONERS* 3110 PROF SRVS - MEDICAL 2402 ANTHEM BLUE CROSS APR12 CTY250 INMATE MEDICAL 7,808.56 ACCOUNT TOTAL 7,808.56 * 3310 REPAIR AND MAINTENANCE 3157 COMMERCIAL LAUNDRY EQUIP 1030106-IN REPAIR WASHER 192.00 ACCOUNT TOTAL 192.00 * 5120 HEATING SERVICE 2936 AMERIGAS, INC.(JAIL) 3008489068 PROPANE - JAIL 957.20 ACCOUNT TOTAL 957.20 * 6002 FOOD SUPPLIES 708 U.S. FOOD SERVICE 700908 JAIL - GROCERIES 336.95 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 4 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 800 INTERSTATE BRANDS CORP. 422723136760 JAIL - BREAD 119.40 830 SOUTHSIDE CANDY 120635 KITCHEN SUPPLIES 16.95 1538 PET DAIRY INC. 04392128 JAIL - MILK 91.40 3482 PATE-DAWSON COMPANY G74978-00 JAIL - GROCERIES 430.94 3624 RICHMOND RESTAURANT SVC 1590744 JAIL - GROCERIES 397.53 3624 RICHMOND RESTAURANT SVC 1597793 JAIL - GROCERIES 361.17 3642 HOLIDAY ICE 383151 JAIL - ICE 144.00 ACCOUNT TOTAL 1,898.34 * 6005 JANITORIAL SUPPLIES 830 SOUTHSIDE CANDY 120633 HOUSEKEEPING ITEMS 405.10 ACCOUNT TOTAL 405.10 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 112.86 ACCOUNT TOTAL 112.86 * MAJOR TOTAL 11,374.06 ** 034100 *BUILDING INSPECTION* 6001 OFFICE SUPPLIES 1438 TRI CITY OFFICE PROD (AD) 80816-001 OFFICE SUPPLIES 50.73 2052 OFFICE MAX 915092 OFFICE SUPPLIES 49.48 3031 OFFICE DEPOT 610381973001 OFFICE SUPPLIES 19.75 ACCOUNT TOTAL 119.96 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 121.14 ACCOUNT TOTAL 121.14 * 6011 UNIFORMS/APPAREL 1097 HOLLYWOOD SIGNS 6715 SHIRTS 311.30 ACCOUNT TOTAL 311.30 * 6012 BOOKS AND SUBSCRIPTIONS 240 INTERNATIONAL CODE INV0134981 CODE UPDATES 137.20 ACCOUNT TOTAL 137.20 * MAJOR TOTAL 689.60 ** 035100 *ANIMAL CONTROL/POUND* 3110 PROF SRVS - MEDICAL 880 CRATER RD VETERINARY HOSP 190545 SPAY/NEUTER 55.00 ACCOUNT TOTAL 55.00 * 5110 ELECTRICAL SERVICE 467 SOUTHSIDE ELEC COOP (ANI) 40828002 MAY12 POWER - ANIMAL 325.38 ACCOUNT TOTAL 325.38 * 5890 COURT CASES - EXP TO BE R 3977 RED FOX FARM MAY-JUNE 2012 HORSE CARE/# 13264 812.85 ACCOUNT TOTAL 812.85 * 6001 OFFICE SUPPLIES 1438 TRI CITY OFFICE PROD (AD) 80816-001 OFFICE SUPPLIES 36.26 ACCOUNT TOTAL 36.26 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 343.93 ACCOUNT TOTAL 343.93 * MAJOR TOTAL 1,573.42 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 5 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 035600 *COMMUNICATIONS* 3310 REPAIR AND MAINTENANCE 680 UNION AIR HEATING/COOLING 2626092 REPAIR AC 986.00 680 UNION AIR HEATING/COOLING 2626093 REPAIR AC ALARM 340.00 1156 RADIO COMMUNICATIONS OF 400004236-1 REPAIR RADIOS 51.00 ACCOUNT TOTAL 1,377.00 * 5230 TELECOMMUNICATIONS 6060 MCKENNEY VOL. FIRE DEPT. EXPENSES APR12 UTILITIES/SUPPLIES 34.99 ACCOUNT TOTAL 34.99 * 8003 COMMUNICATION EQUIPMENT 1156 RADIO COMMUNICATIONS OF 702002048-1 RADIOS/CHARGERS 37,800.00 ACCOUNT TOTAL 37,800.00 * MAJOR TOTAL 39,211.99 ** 042400 *WASTE MANAGEMENT* 3310 REPAIR AND MAINTENANCE 3478 S D DAVIS WELDING & HEAVY 1368 WELD BOOM 150.00 ACCOUNT TOTAL 150.00 * 5110 ELECTRICAL SERVICE 462 SOUTHSIDE ELEC COOP (LAN) 40828001 MAY12 POWER - LNDFILL 592.42 462 SOUTHSIDE ELEC COOP (LAN) 40828004 MAY12 POWER - LNDFILL 53.29 ACCOUNT TOTAL 645.71 * 6001 OFFICE SUPPLIES 420 DUNN-RITE PRINTING CO. 5868 SCALE TICKETS 87.30 ACCOUNT TOTAL 87.30 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 16.17 ACCOUNT TOTAL 16.17 * MAJOR TOTAL 899.18 ** 043200 *GENERAL PROPERTIES* 3310 REPAIR AND MAINTENANCE 1246 MCCRAY ELECTRIC CO 7528 A HEALTH DEPT WORK 2,962.63 2346 DGS CASHIER 80118465 WATER TEST/CRTHOUSE 55.50 2346 DGS CASHIER 80118467 WATER TEST/HEALTH 145.50 2346 DGS CASHIER 80118468 WATER TEST/JAIL 175.50 ACCOUNT TOTAL 3,339.13 * 5120 HEATING SERVICE 2924 AMERIGAS,INC.(NW-CRTHSE) 3008506118 PROPANE - CRTHOUSE 665.59 ACCOUNT TOTAL 665.59 * 6005 JANITORIAL SUPPLIES 2711 ZEP MANUFACTURING CO. 70290670 TISSUE 214.50 ACCOUNT TOTAL 214.50 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 59.88 ACCOUNT TOTAL 59.88 * MAJOR TOTAL 4,279.10 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 6 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 071100 *PARKS AND RECREATION* 3160 PROF SRVS - OTHER 3134 SOUTHSIDE SOCCER REFEREE 051212 REFEREE SOCCER REFEREE 432.00 3134 SOUTHSIDE SOCCER REFEREE 051812 REFEREE SOCCER REFEREE 432.00 ACCOUNT TOTAL 864.00 * 3310 REPAIR AND MAINTENANCE 3693 BROUCKMEN CONSTRUCTION 1145 ASSEMBLE BLEACHER 2,415.00 3974 LIFE FITNESS 3889905 REPAIR WAX SYS LEAK 304.21 ACCOUNT TOTAL 2,719.21 * 3320 MAINTENANCE SERVICE CONTR 2345 OCE IMAGISTICS,INC(PARKS) 417387777 MAINTENANCE/SUPPLIES 52.24 2345 OCE IMAGISTICS,INC(PARKS) 417387918 MAINTENANCE/SUPPLIES 391.18 ACCOUNT TOTAL 443.42 * 5130 WATER & SEWER 1770 EDMUNDS WASTE REMOVAL INC 29992 LATRINE-SOCCER 50.00 ACCOUNT TOTAL 50.00 * 6007 REPAIR & MAINTENANCE SUPP 765 RAGSDALE BLDG SUPPLY (PA) 169318 WASHERS 2.40 765 RAGSDALE BLDG SUPPLY (PA) 169422 CABLE TIES 15.98 765 RAGSDALE BLDG SUPPLY (PA) 169449 CABLE TIES 3.27 ACCOUNT TOTAL 21.65 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 56.42 ACCOUNT TOTAL 56.42 * MAJOR TOTAL 4,154.70 ** 081100 *PLANNING/ZONING/GIS* 6001 OFFICE SUPPLIES 1097 HOLLYWOOD SIGNS 6715 SHIRTS 90.65 2052 OFFICE MAX 915092 OFFICE SUPPLIES 13.86 3031 OFFICE DEPOT 610381973001 OFFICE SUPPLIES 31.72 ACCOUNT TOTAL 136.23 * 6007 REPAIR & MAINTENANCE SUPP 1097 HOLLYWOOD SIGNS 6712 SIGN BLADES/MCKENNEY 134.71 ACCOUNT TOTAL 134.71 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24572 FUEL 40.53 ACCOUNT TOTAL 40.53 * MAJOR TOTAL 311.47 ** 081500 *ECONOMIC DEVELOPMENT* 6001 OFFICE SUPPLIES 1438 TRI CITY OFFICE PROD (AD) 80772-001 OFFICE SUPPLIES 20.40 ACCOUNT TOTAL 20.40 * MAJOR TOTAL 20.40 ** FUND TOTAL 78,491.84 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 7 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 8 FUND # - 105 RECREATION FUND EXPENDITURES MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 071100 6002 FOOD SUPPLIES 3811 COCA COLA 2115650506 CONCESSION SUPPLIES 607.36 3811 COCA COLA 2115651006 CONCESSION SUPPLIES 818.48 ACCOUNT TOTAL 1,425.84 * MAJOR TOTAL 1,425.84 ** FUND TOTAL 1,425.84 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 9 FUND # - 211 COMMUNITY SERVICE FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 031900 TRIAD 3160 PROF SRVS - OTHER 774 ADAMS, DONALD T. 051712 REIMB COURSE RENTAL 250.00 ACCOUNT TOTAL 250.00 * MAJOR TOTAL 250.00 ** FUND TOTAL 250.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 10 FUND # - 219 COMPREHENSIVE SERVICES MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 053600 3160 PROF SRVS - OTHER 3774 POINTS OF VIEW MEDIATION 050212 WALKER FAMILY PARTNER MEET 200.00 ACCOUNT TOTAL 200.00 * MAJOR TOTAL 200.00 ** FUND TOTAL 200.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/25/2012 LISTING OF INVOICES FOR 5/25/2012 -- 5/25/2012 PAGE 11 FUND # - 305 CAPITAL PROJECTS MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 094100 COUNTY BUILDINGS 8227 SPORTS COMPLEX 466 RONALD H. GORDON 1744 MARKING CONCRETE PAD 400.00 466 RONALD H. GORDON 1745 STAKING BUILDING 375.00 3975 STURT FOOTING & MASONRY 8158 DIG/POUR FOOTING 500.00 ACCOUNT TOTAL 1,275.00 * MAJOR TOTAL 1,275.00 ** 094200 EQUIPMENT PURCHASES 8205 VEHICLES/HEAVY EQUIPMENT 3734 GOODMAN SPECIALIZED VEH 1164 TERRASTAR CAB/CHASIS 107,043.40 ACCOUNT TOTAL 107,043.40 * MAJOR TOTAL 107,043.40 ** 094300 LANDFILL 8215 MANNED SITES 3436 TUBE CITY IMS LOCKBOX 655885 VADOT #8 MAN SITES 364.14 ACCOUNT TOTAL 364.14 * MAJOR TOTAL 364.14 ** FUND TOTAL 108,682.54 TOTAL DUE 189,050.22 Approved at meeting of ______. Signed ______Title Date ______Title Date ______Title Date AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 1 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 012100 *COUNTY ADMINISTRATION* 5511 VEHICLE ALLOWANCE 2550 MASSENGILL, KEVIN JUN12 VEH ALLOW VEHICLE ALLOWANCE 400.00 ACCOUNT TOTAL 400.00 * 6012 BOOKS AND SUBSCRIPTIONS 3032 THE MONITOR 052412 ADMIN SUBSCRIPTION 28.00 ACCOUNT TOTAL 28.00 * MAJOR TOTAL 428.00 ** 012430 *ACCOUNTING* 5899 MISC CHARGES 50 ANTHEM BLUE CROSS_BLUE JUNE12 MCKENNEY INSURANCE 483.00 3752 DAVIS VISION JUN12 RETIREE INSURANCE 8.79 3830 ANTHEM BLUE CROSS/SHIELD JUN12 RETIREE INSURANCE 5,580.00 3831 ANTHEM BLUE CROSS/SHIELD JUN12 COBRA INSURANCE 966.00 ACCOUNT TOTAL 7,037.79 * MAJOR TOTAL 7,037.79 ** 012510 *INFORMATION SYSTEMS* 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T247116 PHONE CHARGES 564.51 ACCOUNT TOTAL 564.51 * MAJOR TOTAL 564.51 ** 021700 *CLERK OF THE CIRCUIT COURT* 5230 TELECOMMUNICATIONS 3695 VERIZON COMMUNICATIONS 9128005391MY12A PHONE CHARGES 34.99 ACCOUNT TOTAL 34.99 * 6001 OFFICE SUPPLIES 3084 GOVCONNECTION INC 49079503 WIRELESS MOUSE 29.95 ACCOUNT TOTAL 29.95 * MAJOR TOTAL 64.94 ** 022100 *COMMONWEALTH'S ATTORNEY* 3320 MAINTENANCE SERVICE CONTR 3133 DIAMOND SPRINGS 424243210 WATER 34.95 ACCOUNT TOTAL 34.95 * MAJOR TOTAL 34.95 ** 031200 *SHERIFF* 3310 REPAIR AND MAINTENANCE 498 DEWITT TIRE INC. (SHER) 8406 SVCS/REAR DISC PADS 188.82 498 DEWITT TIRE INC. (SHER) 9429 SVCS/TIRE ROTATE 56.18 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 2 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 498 DEWITT TIRE INC. (SHER) 9434 REPAIR DOOR LOCK 145.01 498 DEWITT TIRE INC. (SHER) 9435 SVCS/TIRE ROTATE 33.34 498 DEWITT TIRE INC. (SHER) 9443 WATER PUMP/MODULE 1,845.25 498 DEWITT TIRE INC. (SHER) 9446 SVCS/TIRE ROTATE 34.97 498 DEWITT TIRE INC. (SHER) 9454 SVCS/REAR DISC PADS 269.70 498 DEWITT TIRE INC. (SHER) 9455 INSPECTION/SVCS 52.55 498 DEWITT TIRE INC. (SHER) 9467 SVCS/REAR DISC PADS 251.81 498 DEWITT TIRE INC. (SHER) 9487 SVCS/TIRE ROTATE 51.18 498 DEWITT TIRE INC. (SHER) 9493 SVCS/FRNT-REAR PADS 464.81 498 DEWITT TIRE INC. (SHER) 9498 SVCS/FRNT BRAKES 201.89 498 DEWITT TIRE INC. (SHER) 9507 SVCS/TIRE ROTATE 72.32 498 DEWITT TIRE INC. (SHER) 9510 SVCS/SWAY BAR LINKS 777.08 498 DEWITT TIRE INC. (SHER) 9541 MOUNT/BALANCE TIRES 46.85 498 DEWITT TIRE INC. (SHER) 9543 BATTERY 219.95 498 DEWITT TIRE INC. (SHER) 9544 HEAD LIGHT 24.10 498 DEWITT TIRE INC. (SHER) 9546 SVCS/TIRE ROTATE 42.81 498 DEWITT TIRE INC. (SHER) 9553 CONTROL MODULE 55.00 498 DEWITT TIRE INC. (SHER) 9573 MOUNT/BALANCE TIRES 10.00 498 DEWITT TIRE INC. (SHER) 9579 INSPECTION 10.00 498 DEWITT TIRE INC. (SHER) 9590 SVCS/TIRE ROTATE 69.07 498 DEWITT TIRE INC. (SHER) 9608 WIPER BLADES 16.00 498 DEWITT TIRE INC. (SHER) 9618 SVCS/TIRE ROTATE 33.34 498 DEWITT TIRE INC. (SHER) 9619 SVCS/RESISTOR 148.67 498 DEWITT TIRE INC. (SHER) 9620 REAR DISC PADS 209.00 498 DEWITT TIRE INC. (SHER) 9632 SVCS/REAR DISC PADS 185.57 ACCOUNT TOTAL 5,515.27 * 6001 OFFICE SUPPLIES 2052 OFFICE MAX 046701 OFFICE SUPPLIES 135.51 ACCOUNT TOTAL 135.51 * 6007 REPAIR & MAINTENANCE SUPP 1466 GOODYEAR AUTO SERVICE CTR 167837 SHERIFF / TIRES 2,339.28 ACCOUNT TOTAL 2,339.28 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 4,471.31 ACCOUNT TOTAL 4,471.31 * 6099 INVESTIGATIVE SUPPLIES 3841 BISHOP'S TOWING & REPAIR 552 TOWING - SHERIFF 250.00 ACCOUNT TOTAL 250.00 * MAJOR TOTAL 12,711.37 ** 032200 *VOLUNTEER FIRE DEPARTMENTS* 3310 REPAIR AND MAINTENANCE 1059 SLAGLES FIRE EQUIPMENT 0005627 REPAIR TANK LEAK 1,116.84 ACCOUNT TOTAL 1,116.84 * 3320 MAINTENANCE SERVICE CONTR 2277 JS ARCHER COMPANY, INC. 165950 REWIRE RECEIVE UNIT 199.00 ACCOUNT TOTAL 199.00 * 5690 CONTRIBUTION-DINWIDDIE 3825 WITMER PUBLIC SAFETY GRP 1369613 FIRE EQUIPMENT 466.77 ACCOUNT TOTAL 466.77 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 3 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 131.70 ACCOUNT TOTAL 131.70 * MAJOR TOTAL 1,914.31 ** 032300 *EMERGENCY MEDICAL SERVICES* 3310 REPAIR AND MAINTENANCE 81 CROSSROADS FORD FOCS154323 REPAIR ENGINE START 2,143.47 81 CROSSROADS FORD FOCS154935 REPAIR TURBO BOOST 363.31 3734 GOODMAN SPECIALIZED VEH 10280G REPAIR LIGHTS 771.80 ACCOUNT TOTAL 3,278.58 * 3320 MAINTENANCE SERVICE CONTR 453 ROBERTS OXYGEN,INC.(EMS) 850741 THERAPY/MEDICAL OXY 119.67 ACCOUNT TOTAL 119.67 * MAJOR TOTAL 3,398.25 ** 032400 *FIRE & RESCUE SERVICES* 3320 MAINTENANCE SERVICE CONTR 2254 ELECTRONIC SYSTEMS INV1914786 COPIER SERVICE 91.20 ACCOUNT TOTAL 91.20 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 78.87 ACCOUNT TOTAL 78.87 * MAJOR TOTAL 170.07 ** 033100 *CONFINEMENT & CARE OF PRISONERS* 3310 REPAIR AND MAINTENANCE 498 DEWITT TIRE INC. (SHER) 9426 MOUNT/BALANCE TIRES 10.00 ACCOUNT TOTAL 10.00 * 3700 LAUNDRY AND DRY CLEANING 760 VA LINEN SERVICE 714383 MAT SERVICE 86.80 ACCOUNT TOTAL 86.80 * 5130 WATER & SEWER 390 DINWIDDIE CO WATER AUTH. JUN12 CRTHOUSE SEWER - CRTHOUSE 3,796.00 ACCOUNT TOTAL 3,796.00 * 6001 OFFICE SUPPLIES 585 RAGSDALE BLDG SUPPLY (SH) 169213 TELEPHONE CORD 3.29 1438 TRI CITY OFFICE PROD (AD) 81065-001 OFFICE SUPPLIES 7.24 ACCOUNT TOTAL 10.53 * 6002 FOOD SUPPLIES 830 SOUTHSIDE CANDY 120980 CRTHOUSE WATER 108.00 ACCOUNT TOTAL 108.00 * 6007 REPAIR & MAINTENANCE SUPP 585 RAGSDALE BLDG SUPPLY (SH) 169176 CONNECTORS 9.38 ACCOUNT TOTAL 9.38 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 283.56 ACCOUNT TOTAL 283.56 * MAJOR TOTAL 4,304.27 ** AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 4 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 033300 *COURT SERVICES* 3160 PROF SRVS - OTHER 3008 BEHAVIORAL INTERVENTIONS 729890 ELEC MONITORING SVCS 302.96 ACCOUNT TOTAL 302.96 * MAJOR TOTAL 302.96 ** 033400 *OTHER CORRECTION & DETENTION* 6001 OFFICE SUPPLIES 2052 OFFICE MAX 046701 OFFICE SUPPLIES 3.02 ACCOUNT TOTAL 3.02 * MAJOR TOTAL 3.02 ** 034100 *BUILDING INSPECTION* 3320 MAINTENANCE SERVICE CONTR 2254 ELECTRONIC SYSTEMS INV1878331 COPIER SERVICE 26.74 ACCOUNT TOTAL 26.74 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 39.05 ACCOUNT TOTAL 39.05 * MAJOR TOTAL 65.79 ** 035100 *ANIMAL CONTROL/POUND* 3110 PROF SRVS - MEDICAL 359 CHESDIN ANIMAL HOSPITAL 217656 MEDICAL VISIT 166.00 880 CRATER RD VETERINARY HOSP 190837 RABIES 8.00 2778 CHESDIN ANIMAL HOSPITAL 217688 SPAY/NEUTER-RABIES 38.00 ACCOUNT TOTAL 212.00 * 5890 COURT CASES - EXP TO BE R 3606 SOUTHSIDE EQUINE SERVICE 12048 HORSE EVALUATION 1,140.00 3606 SOUTHSIDE EQUINE SERVICE 12049 HORSE EVALUATIN 1,160.00 3715 BROUGHTON, DEBORAH 052312 REIMB SUPPLIES/HELPERS 75.66 ACCOUNT TOTAL 2,375.66 * 6002 FOOD SUPPLIES 340 SOUTHERN STATES 83212 DOG FOOD 149.90 ACCOUNT TOTAL 149.90 * 6004 MEDICAL SUPPLIES 1947 VORTECH PHARMACEUTICALS 099392 FATAL PLUS SOLUTION 328.50 ACCOUNT TOTAL 328.50 * 6005 JANITORIAL SUPPLIES 142 SOUTHSIDE CANDY 120641 LITTER/CLEANERS/TWEL 183.35 ACCOUNT TOTAL 183.35 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 317.50 ACCOUNT TOTAL 317.50 * 6011 UNIFORMS/APPAREL 3827 HEROES APPAREL 15901 UNIFORMS/ANIMAL CNTR 1,176.49 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 5 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3827 HEROES APPAREL 15902 UNIFORMS/ANIMAL CNTR 88.00 ACCOUNT TOTAL 1,264.49 * MAJOR TOTAL 4,831.40 ** 035600 *COMMUNICATIONS* 3320 MAINTENANCE SERVICE CONTR 1429 DIAMOND SPRINGS WATER- EM 2253870 EQUIPMENT RENT 11.00 3347 COMPUTER PROJECTS OF IL 12-05-77ME 12-13 MAINTENANCE 156.00 ACCOUNT TOTAL 167.00 * 5110 ELECTRICAL SERVICE 3299 DOMINION VA POWER 1229820145 MY12 POWER - TOWERS 352.29 ACCOUNT TOTAL 352.29 * 5230 TELECOMMUNICATIONS 3540 VERIZON (#130844649) 130844649 MAY12 PHONE CHARGES 27.03 ACCOUNT TOTAL 27.03 * MAJOR TOTAL 546.32 ** 041320 *STREETLIGHTS* 5110 ELECTRICAL SERVICE 1930 DOMINION VA POWER 4603226012 MY12 POWER - VARIOUS 744.09 3299 DOMINION VA POWER 8519809464 MY12 POWER - VARIOUS 2,753.56 3299 DOMINION VA POWER 9836427501 MY12 POWER - NVFD 2.40 ACCOUNT TOTAL 3,500.05 * MAJOR TOTAL 3,500.05 ** 042400 *WASTE MANAGEMENT* 3320 MAINTENANCE SERVICE CONTR 10047 DIAMOND SPRINGS WATER- SA 2253877 EQUIPMENT RENT 10.00 10047 DIAMOND SPRINGS WATER- SA 424243145 WATER 29.75 10047 DIAMOND SPRINGS WATER- SA 508243145 WATER 17.00 ACCOUNT TOTAL 56.75 * 6007 REPAIR & MAINTENANCE SUPP 892 AGRI-VA, INC. 07-300461 HARDWARE SUPPLIES 75.87 ACCOUNT TOTAL 75.87 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 42.99 3249 JAMES RIVER PETROLEUM S058446-IN FUEL 1,582.52 ACCOUNT TOTAL 1,625.51 * 5110 ELECTRICAL SERVICE-MCKENN 3299 DOMINION VA POWER 8971437408 MY12 POWER - MCKENNEY MAN 65.38 ACCOUNT TOTAL 65.38 * MAJOR TOTAL 1,823.51 ** 043200 *GENERAL PROPERTIES* 3320 MAINTENANCE SERVICE CONTR 262 DIAMOND SPRINGS WATER- AD 2253876 EQUIPMENT RENT 10.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 6 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 262 DIAMOND SPRINGS WATER- AD 417248560 WATER 29.75 262 DIAMOND SPRINGS WATER- AD 424243235 WATER 38.25 262 DIAMOND SPRINGS WATER- AD 501248560 WATER 17.00 262 DIAMOND SPRINGS WATER- AD 508243235 WATER 62.70 262 DIAMOND SPRINGS WATER- AD 515248560 WATER 29.75 945 DIAMOND SPRINGS WATER- HE 2253906 EQUIPMENT RENT 9.00 945 DIAMOND SPRINGS WATER- HE 424243205 WATER 5.40 1207 DIAMOND SPRINGS WATER- CL 2253872 EQUIPMENT RENT 17.90 1207 DIAMOND SPRINGS WATER- CL 424243220 WATER 25.50 1246 MCCRAY ELECTRIC CO 7512-A CHANGE RECEPTACLE 24.00 1685 DIAMOND SPRINGS WATER- CO 2253868 EQUIPMENT RENT 8.95 1685 DIAMOND SPRINGS WATER- CO 424243230 WATER 4.25 1880 DIAMOND SPRINGS-CDC 2253873 EQUIPMENT RENT 8.95 1880 DIAMOND SPRINGS-CDC 424243225 WATER 41.45 2785 DIAMOND SPRINGS WATER-JR 2253866 EQUIPMENT RENT 8.95 2785 DIAMOND SPRINGS WATER-JR 424243215 WATER 21.25 ACCOUNT TOTAL 363.05 * 5110 ELECTRICAL SERVICE 1930 DOMINION VA POWER 2476220005 MY12 POWER - ADMIN BLDG 3,632.56 1930 DOMINION VA POWER 2480535000 MY12 POWER - OLD CRTHOUSE 169.58 1930 DOMINION VA POWER 6310462509 MY12 POWER - SOC SVCS 673.87 1930 DOMINION VA POWER 6400497506 MY12 POWER - LIBRARY 318.45 3299 DOMINION VA POWER 1700179326 MY12 POWER - CRTHOUSE 8,567.92 3299 DOMINION VA POWER 3694617006 MY12 POWER - ADMIN MOD 239.48 ACCOUNT TOTAL 13,601.86 * 5120 HEATING SERVICE 2924 AMERIGAS,INC.(NW-CRTHSE) 3008211747 PROPANE - CRTHOUSE 1,580.24 ACCOUNT TOTAL 1,580.24 * 5130 WATER & SEWER 390 DINWIDDIE CO WATER AUTH. JUN12 CRTHOUSE SEWER - CRTHOUSE 15,184.00 ACCOUNT TOTAL 15,184.00 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 401.82 ACCOUNT TOTAL 401.82 * MAJOR TOTAL 31,130.97 ** 051100 *LOCAL HEALTH DEPARTMENT* 5420 LEASE/RENTAL OF BUILDINGS 3402 ACTON MOBILE INDUSTRIES PRI0820280 MODIFICATIONS 6,680.00 ACCOUNT TOTAL 6,680.00 * MAJOR TOTAL 6,680.00 ** 071100 *PARKS AND RECREATION* 3200 TEMP HELP - INSTRUCTORS 253 DINWIDDIE COUNTY MY2012 FTBL CMP INSTRUCTORS PAY 1,015.00 ACCOUNT TOTAL 1,015.00 * 3310 REPAIR AND MAINTENANCE 1246 MCCRAY ELECTRIC CO 7538 MOVE PHONE EXTENSION 48.00 ACCOUNT TOTAL 48.00 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 7 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3320 MAINTENANCE SERVICE CONTR 507 PETERSBURG ALARM COMPANY 110857 ALARM/SPRT COMPLEX 27.00 ACCOUNT TOTAL 27.00 * 5110 ELECTRICAL SERVICE 1930 DOMINION VA POWER 0920530003 MY12 POWER - ROHOIC SCH 710.10 1930 DOMINION VA POWER 0920532504 MY12 POWER - MID SCH FLD 10.16 1930 DOMINION VA POWER 1470512508 MY12 POWER - ROHOIC GYM 320.48 1930 DOMINION VA POWER 1930527500 MY12 POWER - DIN ELEM FLD 87.34 1930 DOMINION VA POWER 8480522500 MY12 POWER - MID SCH STND 78.97 1930 DOMINION VA POWER 9940497507 MY12 POWER - ROHOIC FLD 5.66 3299 DOMINION VA POWER 4824264958 MY12 POWER - EAST SIDE 1,664.59 3299 DOMINION VA POWER 6697287354 MY12 POWER - FTBALL FLD 109.34 3299 DOMINION VA POWER 7001307540 MY12 POWER - SPRT COMPLEX 1,116.31 3299 DOMINION VA POWER 9255628662 MY12 POWER - MCKENNE REC 5.66 ACCOUNT TOTAL 4,108.61 * 5130 WATER & SEWER 390 DINWIDDIE CO WATER AUTH. 180030000 MAY12 WATER - EASTSIDE 372.02 390 DINWIDDIE CO WATER AUTH. 180040000 MAY12 WATER - SPRT COMPLEX 418.19 390 DINWIDDIE CO WATER AUTH. 181320000 MAY12 WATER - SPRT COMPLEX 829.74 390 DINWIDDIE CO WATER AUTH. 190720000 MAY12 WATER - EASTSIDE 246.01 390 DINWIDDIE CO WATER AUTH. 200285000 MAY12 WATER - SPRT COMPLEX 9.02 ACCOUNT TOTAL 1,874.98 * 5230 TELECOMMUNICATIONS 3242 COMCAST 410322011 MAY12 INTERNET SERVICE 37.75 ACCOUNT TOTAL 37.75 * 6007 REPAIR & MAINTENANCE SUPP 3221 RICHMOND SECURITY INC N201201636 KEYS 39.00 3822 LANDSCAPE SUPPLY, INC. 0047568-IN MARKING LIME 277.20 ACCOUNT TOTAL 316.20 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 141.91 ACCOUNT TOTAL 141.91 * 6013 EDUCATION/RECREATION SUPP 134 SPORT SUPPLY GROUP, INC. 94670732 WINDSCREEN 970.00 134 SPORT SUPPLY GROUP, INC. 94670733 BACKSTOP 2,490.00 134 SPORT SUPPLY GROUP, INC. 94674072 BATS 51.16 3146 CAPTAIN CLOTHING COMPANY 124374 FTBALL CAMP UNIFORMS 776.60 ACCOUNT TOTAL 4,287.76 * MAJOR TOTAL 11,857.21 ** 081100 *PLANNING/ZONING/GIS* 3320 MAINTENANCE SERVICE CONTR 2254 ELECTRONIC SYSTEMS INV1878331 COPIER SERVICE 26.74 ACCOUNT TOTAL 26.74 * 6001 OFFICE SUPPLIES 1438 TRI CITY OFFICE PROD (AD) 81065-001 OFFICE SUPPLIES 17.77 2052 OFFICE MAX 046701 OFFICE SUPPLIES 13.18 ACCOUNT TOTAL 30.95 * AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 8 FUND # - 101 GENERAL FUND MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL24832 FUEL 83.74 ACCOUNT TOTAL 83.74 * MAJOR TOTAL 141.43 ** 081500 *ECONOMIC DEVELOPMENT* 5420 LEASE/RENTAL OF BLDGS 48 DINWIDDIE AIRPORT AND 8717 LEASE 150.00 ACCOUNT TOTAL 150.00 * MAJOR TOTAL 150.00 ** 083500 *COOPERATIVE EXTENSION PROGRAM* 5420 LEASE/RENTAL OF BLDGS 3039 PEROTTI MANAGEMENT LLC JUN12 RENT LEASE 1,741.00 ACCOUNT TOTAL 1,741.00 * MAJOR TOTAL 1,741.00 ** FUND TOTAL 93,402.12 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 9 FUND # - 105 RECREATION FUND EXPENDITURES MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 071100 6002 FOOD SUPPLIES 1969 VICTOR PRODUCTS 23694 CONCESSION SUPPLIES 859.65 1969 VICTOR PRODUCTS 23810 CONCESSION SUPPLIES 45.95 ACCOUNT TOTAL 905.60 * MAJOR TOTAL 905.60 ** FUND TOTAL 905.60 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 10 FUND # - 209 LITTER GRANT MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 042600 8001 MACHINERY & EQUIPMENT 1097 HOLLYWOOD SIGNS 6721 TRASH TRUCK SIGNS 770.00 ACCOUNT TOTAL 770.00 * MAJOR TOTAL 770.00 ** FUND TOTAL 770.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 11 FUND # - 219 COMPREHENSIVE SERVICES MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 053600 3160 PROF SRVS - OTHER 3774 POINTS OF VIEW MEDIATION 051712 VAUGHN FAMILY PARTNER MEET 200.00 3781 SPECIALIZED YOUTH SERVICE 10873 FAMILY PARTNER MEET 200.00 3781 SPECIALIZED YOUTH SERVICE 10874 FAMILY PARTNER MEET 200.00 ACCOUNT TOTAL 600.00 * MAJOR TOTAL 600.00 ** FUND TOTAL 600.00 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 12 FUND # - 305 CAPITAL PROJECTS MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 094100 COUNTY BUILDINGS 3002 SCWWA 390 DINWIDDIE CO WATER AUTH. 052512 SCWWA CREDIT COSTS 40,268.25 ACCOUNT TOTAL 40,268.25 * 8227 SPORTS COMPLEX 3978 GREEN ROCK MATERIALS 261809 CONCRETE/SPRT COMPLE 681.88 ACCOUNT TOTAL 681.88 * MAJOR TOTAL 40,950.13 ** 094400 COMMERCE PARK 5110 ELECTRICAL SERVICE 3299 DOMINION VA POWER 4376987881 MY12 POWER - COMM PARK 5.66 ACCOUNT TOTAL 5.66 * MAJOR TOTAL 5.66 ** FUND TOTAL 40,955.79 AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 6/01/2012 LISTING OF INVOICES FOR 6/01/2012 -- 6/01/2012 PAGE 13 FUND # - 401 COUNTY DEBT SERVICE MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 095100 DEBT SERVICE PROJECTS 8215 DS-DCWA COURTHOUSE RD 390 DINWIDDIE CO WATER AUTH. JUN12 CRTHOUSE SEWER - CRTHOUSE 18,052.00 ACCOUNT TOTAL 18,052.00 * 8219 DS-DCWA CHURCH RD/CHAPARR 390 DINWIDDIE CO WATER AUTH. 051212 REV INSU REVENUE INSUFFICIENC 25,327.81 ACCOUNT TOTAL 25,327.81 * MAJOR TOTAL 43,379.81 ** FUND TOTAL 43,379.81 TOTAL DUE 180,013.32 Approved at meeting of ______. Signed ______Title Date ______Title Date ______Title Date PAYROLL MAY 31, CLAIMS May 11, 2012 May 18, 2012 May 25, 2012 June 1, 2012 June 8, 2012 2012
1083143-1083258 1083259-1083340 1083366-1083427 1083429-1083499 1083500-1083614 1083341-1083365 TOTALS
101 - General Fund $193,182.30 $128,936.12 $78,491.84 $93,402.12 $183,832.65 $871,993.82 $1,549,838.85
103 - Jail Commission $144.35 $757.09 $901.44
104 - Sesquicentennial Comm $14.68 $14.68
105 - Recreation $185.05 $5,720.95 $1,425.84 $905.60 $55.60 $7,552.00 $15,845.04
170 - Treasurer's Overpay $230.77 $230.77
202 - Medical Center $0.00
209 - Litter Grant Fund $18,990.00 $770.00 $78.00 $19,838.00
210 - Economic Develpmt $55,733.24 $55,733.24
211-Community Service $250.00 $250.00
219 - CSA $400.00 $200.00 $200.00 $600.00 $1,400.00
226 - Law Library $0.00
228 - Fire Programs & EMS $1,960.00 $231.45 $113.03 $2,304.48 229 - Forfeited Asset Sharing Program $12,650.95 $46.87 $12,697.82
301 - School Construction $0.00
305 - Capital Projects Fund $317.22 $108,682.54 $40,955.79 $1,914.95 $151,870.50
401 - County Debt Service $43,379.81 $43,379.81
TOTALS $215,049.25 $147,970.24 $189,050.22 $180,013.32 $241,805.66 $880,415.94 $1,854,304.63 Dinwiddie County Administration Office Division Chief, Finance & General Srvs P O Drawer 70 14016 Boydton Plank Road Dinwiddie, VA 23841 Phone: (804) 469-4500x2106 Fax: (804) 469-4503 E-Mail: [email protected]
MEMORANDUM
TO: Board of Supervisors
FROM: Anne Howerton
DATE: June 19, 2012
SUBJ: Ambulance Billing Uncollectible Accounts-April 2012
The County’s ambulance billing company, Fidelis, has 69 patient accounts totaling $28,372.03 which they have deemed to be uncollectible. They would like approval from the Board to write these accounts off as bad debt. Fidelis has followed their protocol of sending four bills to the patients, and they will turn these accounts over to the County if they aren’t approved for write off. Most of these patients have been determined to be self pay or are deceased. Our recommendation is to write off the $28,372.03 as bad debt in keeping with the Board’s previous policy of writing off self-pay ambulance accounts. Apr-12 Accounts Receivable Beg Balance 403,583.94 Monthly Billings 79,123.80 Cash Collections -44,328.67 Contractual Adjustments -15,718.88 Bad Debt Write Off -28,372.03 Other Adjustments 0.10 Refunds 0.00 Accounts Receivable End Balance 394,288.26
2/1/03 to 04/30/12 Ratios Collections / Total Billing 49.64% Bad Debt Write Off / Total Billing 23.68%
We are asking for approval of the following resolution:
BE IT RESOLVED, that the Board of Supervisors of Dinwiddie County, Virginia does hereby authorize Fidelis to write off the 69 accounts totaling $28,372.03 in uncollectible ambulance charges. Dinwiddie County Administration Office Division Chief, Finance & General Services 14016 Boydton Plank Road Dinwiddie, VA 23841 Phone: (804) 469-4500 Fax: (804) 469-4503 E-Mail: [email protected]
TO: Dinwiddie County Board of Supervisors
FROM: Anne Howerton
DATE: June 19, 2012
SUBJECT: FY 2012 Appropriation Amendment – Comprehensive Services Act and Debt Service Funds
BACKGROUND The Comprehensive Services Act for At-Risk Youth and Families (CSA) is a 1993 Virginia law that provides for the pooling of eight specific funding streams which purchase services for high risk mandated youth. These funds are returned to the localities with a required State and Local match and managed by local interagency teams. The purpose is to provide high quality, child centered, family focused, cost effective community based services to high risk youth and their families.
The School Debt Service Fund is funded by transfers from the County General Fund, County Debt Service Fund and the Meals Tax Fund. The calculation for the FY 2012 transfer from the County Debt Service Fund to the School Debt Service Fund inadvertently included the cash held in escrow at US Bank for the final debt service payment for the 1998C bonds.
LAST BOARD ACTION On May 17, 2011, the Board of Supervisors approved the County’s FY 2012 budget, which included a $755,020 appropriation for the CSA fund ($499,000 state and $256,020 local match) and transfers to the School Debt Service fund of $1,785,855 from County Debt Service and $550,000 from Meals Tax; and a transfer to the County Debt Service Fund of $1,784,080 from the County General Fund. In addition, the CSA FY 2011 fund balance of $26,543 was re-appropriated on October 18, 2011.
REQUESTED ACTION We have received a CSA Supplemental Allocation Request from the Department of Comprehensive Services and Community Policy and Management Team for additional funding due to increased expenditures. They are requesting additional funds to cover an increase in funding due to a rise in special education private day school placements, the rising cost of therapeutic foster care services and more community based services. There have been additional mandated services and categories by the State without additional funding to completely supplement the needed expenses. Since the County pays the local match, we are requesting this local payment adjustment, which amounts to $60,000. We are asking for additional appropriation from the undesignated general fund balance for the FY 2012 budget as stated in the following resolution.
In order to have the correct amount of cash and appropriation in the Debt Service Funds, we are asking for the following: re-appropriate and transfer $100,000 of the FY 2011 Meals Tax Fund balance to School Debt Service Fund; reduce the transfer from the County Debt Service Fund to the School Debt Service Fund by $182,400 ($100,000 plus the School Debt Service Fund balance of $82,400); and transfer $30,000 from the County General Fund to County Debt Service Fund.
RESOLUTION NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby appropriate and amend the FY 2012 budgets as listed below:
Fund/Account Description Revenue Expenditure General Fund - Transfer to CSA Fund $60,000 CSA Fund - Transfer from General Fund $60,000 CSA Fund - CSA Warrants $60,000 General Fund - Transfer to County Debt Srv Fund $30,000 County Debt Srv Fund - Transfer from General Fund $30,000 County Debt Srv Fund - Transfer to Sch Debt Srv Fund ($182,400) School Debt Srv Fund – Transfer from County Debt Srv ($182,400) Meals Tax Fund - Transfer to Sch Debt Srv Fund $100,000 School Debt Svr Fund – Transfer from Meals Tax Fund $100,000
Dinwiddie County Administration Office Director of Finance 14016 Boydton Plank Road Dinwiddie, VA 23841 Phone: (804) 469-4500 Fax: (804) 469-4503 E-Mail: [email protected]
TO: The Board of Supervisors
FROM: Anne Howerton
DATE: June 19, 2012
SUBJ: County Recreation Park Paving Contract
BACKGROUND Construction of a County recreation park was first authorized by the Board of Supervisors with the FY 2006 CIP budget, with additional funding provided by the FY 2009 through 2013 CIP budgets. The park opened in June, 2011 with a gravel access road and parking lots, with the intent to pave the two commercial entrances, access road and three parking lots at a later date.
CONTRACT NEGOTIATIONS We released an IFB for this paving on May 20, 2012. A pre-bid conference held on the site was attended by ten vendors, and seven of those vendors responded to the IFB on June 8, 2012. The bid prices ranged from $310,378.65 to $417,700.00, with the lowest responsive and responsible bidder being Branscome Inc. This company has been involved with a number of municipal paving projects, and is located in Rockville VA. Under the terms and conditions of the IFB, work is to be completed between July 20 and August 31, 2012. Further details on this procurement can be found on the County website at www.dinwiddieva.us, under the Purchasing tab.
REQUESTED ACTION We are asking for approval of the following resolution.
RESOLUTION BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby authorize and direct the County Administrator to execute a contract for paving of the access road, two commercial entrances, and three parking lots at the County Recreation Park with Branscome Inc. in an amount not to exceed $310,378.65.
CONTRACT
DINWIDDIE COUNTY DINWIDDIE RECREATION PARK PAVING OF ENTRANCES, ACCESS ROADS, AND PARKING LOTS
The Agreement is made this 19th day of June, 2012, by and between Branscome Inc., of 2150 Ashland Road, Rockville, VA 23146 (party of the first part, and hereinafter known as “Contractor”), and the County of Dinwiddie, Virginia (party of the second part, and hereinafter known as “County”).
WHEREAS, pursuant to the Virginia Public Procurement Act, County solicited bids from qualified contractors for paving of two (2) commercial entrances, two (2) access roads and three (3) parking lots at the Dinwiddie Recreation Park; and
WHEREAS, Contractor submitted a bid for same, consistent with the specifications in the Invitation for Bids; and
WHEREAS, Contractor was selected as the lowest responsive and responsible bidder; and
WHEREAS, County has selected Contractor to pave two (2) commercial entrances, two (2) access roads and three (3) parking lots at the Dinwiddie Recreation Park, according to the specifications in the Invitation to Bid;
NOW THEREFORE, in consideration of the mutual benefits, promises, and undertakings, the sufficiency and receipt of which are acknowledged, the following terms and conditions are agreed to by the parties to this Contract:
1. Incorporation by Reference. County’s Invitation For Bids (IFB #12-052012, release date May 20, 2012), including all related appendices and addenda; and Contractor’s bid response in its entirety dated June 7, 2012, are made a part hereof as if the same were fully set forth. If any discrepancies arise between County’s Invitation For Bids and Contractor’s bid response, Contractor agrees to abide by County’s Invitation For Bids. This procurement is governed by the Virginia Public Procurement Act and the Dinwiddie County Purchasing Policies and Procedures. All terms and conditions of the Act and the Policies and Procedures are hereby adopted and incorporated by reference herein.
2. Time of Performance. Contractor agrees to begin construction upon receipt of County’s Written Notice to Proceed by July 20, 2012, with all construction to be completed no later than August 31, 2012. TIME IS OF THE ESSENCE. In the event the specified construction work is not completed by the applicable deadlines, Contractor shall be subject to liquidated damages in the amount of $500.00 per day for each and every calendar day of delay beyond the time specified and as further specified in County’s Invitation For Bid.
3. Costs. Contractor agrees to perform all work and provide all equipment pursuant to this Contract for a sum no greater than THREE HUNDRED TEN THOUSAND THREE HUNDRED SEVENTY-EIGHT AND 65/100 DOLLARS ($310,378.65) (the “Contract
1 Price”). Payment shall be made to Contractor at its Rockville, Virginia office within thirty (30) days after receipt of invoice and after County has inspected and tested the work and notified Contractor of its acceptance of same.
4. Notices. Any notices required shall be in writing, unless otherwise permitted hereunder, and shall be deemed received five (5) days after mailing of same in the U. S. Mail with postage prepaid at the addresses set forth below or upon actual receipt:
Notice to County shall be made to: Notice to Contractor shall be made to: W. Kevin Massengill J. Brent Moore County Administrator Branscome Inc. P. O. Drawer 70 2150 Ashland Road Dinwiddie, Virginia 23841 Rockville, Virginia 23146 (804) 469-4500 (804) 749-3266
5. General Terms and Conditions. During the term of this Contract, Contractor agrees to procure and maintain insurance which meets all County’s requirements in the Invitation For Bids documents.
6. Miscellaneous. This Contract shall be governed by the laws of the Commonwealth of Virginia. Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the General District or Circuit Court of the County of Dinwiddie, Virginia or the United States District Court for the Eastern District of Virginia, and such litigation shall be brought only in such courts. All pronouns used herein shall refer to every gender. Headings or titles in this Contract are only for convenience and shall have no meaning or effect upon the interpretation of the provisions of this Contract. This Contract is the entire agreement between the parties and may not be amended or modified, except by writing, signed by each party. If any provision of this Contract is determined to be unenforceable, then the remaining provisions of this Contract shall be interpreted as in effect as if such unenforceable provision were not included therein. 7. IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day first written above.
Dinwiddie County, Virginia Branscome Inc.
By:______By: W. Kevin Massengill County Administrator Title:
Attest:______Attest:
Approved as to form:
______County Attorney
2
BUILDING DEPARTMENT MONTHLY REPORT MAY 2012
PERMIT NUMBER ISSUED FEES COLLECTED FEES COLLECTED VALUE TYPE 2012 2012 2011 2012 2012 FY 11/12 2011 2012 2012 2011 MONTH YTD YTD MONTH YTD FY TO DATE YTD MONTH YTD YTD
BUILD 17 98 106 $6,142.28 $20,070.18 $48,889.72 $27,458.70 $1,370,340 $4,896,902 $5,102,544
COMM. BUILD 2 3 4 $223.38 $223.38 $1,064.88 $2,415.06 $53,000 $32,053,000 $408,000
TRADES 48 220 252 $4,602.48 $28,032.60 $59,775.37 $30,268.82 $261,958 $3,247,191 $876,328
MANUFACTURED 4 15 17 $765.00 $2,652.00 $5,979.00 $2,857.00 $307,882 $626,512 $466,066
TOTALS 71 336 379 $11,733.14 $50,978.16 $115,708.97 $62,999.58 $1,993,180 $40,823,605 $6,852,938
C/O'S ISSUED SINGLE FAMILY PERMITS ISSUED Commercial Building Activity 2012 2011 2012 2011 MONTH YTD YTD MONTH YTD YTD Giuseppies Addition 7 28 32 6 26 30 Din Sports Complex Storage Bldg
TOTAL VACAN/DERELICT STRUCTURES
IDENTIFIED ACTIVE CLOSED 118 35 83
BUILDING PERMIT TYPES NUMBER
HOUSES 6 ADDITIONS 8 ELEC 18 ACCESSORY STRUCTURES 3 PLUMB 17 MANUFACTURED 4 MECH 13 REMODEL/RENOVATION 1 DEMO 1 COMM BUILD 2
Resolution
of the BOARD OF SUPERVISORS of DINWIDDIE COUNTY, VIRGINIA
Dwayne H. Abernathy
WHEREAS, Mr. Dwayne H. Abernathy, a native and lifelong resident of Dinwiddie County, has served the citizens of Dinwiddie County with steadfast devotion for over 27 years; and
WHEREAS, Mr. Abernathy began his employment with the County of Dinwiddie on June 16, 1986 serving as a Building Official, serving faithfully in that capacity until his retirement on May 1, 2012; and
WHEREAS, Mr. Abernathy meticulously performed the duties of his position and diligently enforced the laws, ordinances and codes relating to the construction and alteration of buildings within Dinwiddie County while forging strong relationships with architects, engineers, owners, general and sub-contractors that were built on commonsense application and compliance; and
WHEREAS, Mr. Abernathy was instrumental in the successful completion of every large municipal, industrial, commercial and residential project spanning nearly three decades; and
WHEREAS, Mr. Abernathy was appointed to serve as the Construction Manager for the Meherrin River Regional Jail Authority, and in this capacity Mr. Abernathy was instrumental in ensuring that the regional facility was built to all specifications and made countless building recommendations that resulted in significant savings to the taxpayers of Mecklenburg, Brunswick and Dinwiddie Counties.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors on this 19th day of June 2012 desires to express their appreciation to Mr. Dwayne H. Abernathy for his over 27 years of loyal, dedicated service to Dinwiddie County, and to extend to him their warmest regards and very best wishes for many years of health and happiness as he enters a new phase of his life; and
BE IT FURTHER RESOLVED, by the Board of Supervisors of Dinwiddie County, Virginia, that this resolution be presented to Mr. Dwayne J. Abernathy, and a copy spread upon the minutes of this meeting for eternity.
______HARRISON A. MOODY DR. MARK E. MOORE Chairman Vice-Chairman
______WILLIAM D. CHAVIS DANIEL D. LEE District 3 Supervisor District 4 Supervisor
Resolution
of the BOARD OF SUPERVISORS of DINWIDDIE COUNTY, VIRGINIA
______BRENDA K. EBRON-BONNER W. KEVIN MASSENGILL District 5 Supervisor County Administrator
Resolution
of the BOARD OF SUPERVISORS of DINWIDDIE COUNTY, VIRGINIA
Judy J. Bosserman
WHEREAS, Ms. Judy J. Bosserman began her employment with the Dinwiddie Sheriff’s Office on July 1, 1984 as a Secretary I, bringing with her a wealth of knowledge and invaluable work experience; and
WHEREAS, Ms. Bosserman received the Employee of the Year Award in 2009 for her outstanding contributions and unwavering commitment to the Sheriff’s Office where she tirelessly kept up with the Compensation Board’s requirements, budget demands, invoices, record keeping, daily operations, and 62 employees’ payroll and required files. In this role Judy continued to be the “right hand” of the Sheriff and a vital contributor providing invaluable assistance and guidance to the general public, deputies and command staff; and
WHEREAS, Ms. Bosserman received several promotions throughout her twenty-seven year career; and she faithfully served under the direction of several Sheriffs in the capacity of Administrative Services Assistant/Office Manager until her retirement on April 1, 2012; and
WHEREAS, Ms. Bosserman’s career has been rooted in providing extraordinary customer service with the utmost of dedication throughout her tenure, and her fellow co-workers thought of her fondly as the “glue” that held the Sheriff’s Office together; and
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors on this 19th day of June 2012 desires to express their appreciation to Ms. Judy J. Bosserman for her 27 years of loyal, dedicated service to Dinwiddie County, and to extend to her their warmest regards and very best wishes for many years of health and happiness as she enters a new phase of her life; and
BE IT FURTHER RESOLVED, by the Board of Supervisors of Dinwiddie County, Virginia, that this resolution be presented to Ms. Judy J. Bosserman, and a copy spread upon the minutes of this meeting for eternity.
______HARRISON A. MOODY DR. MARK E. MOORE Chairman Vice-Chairman
______WILLIAM D. CHAVIS DANIEL D. LEE District 3 Supervisor District 4 Supervisor
______BRENDA K. EBRON-BONNER W. KEVIN MASSENGILL District 5 Supervisor County Administrator