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Home , Dyrham

MINUTES OF THE MEETING OF DYRHAM AND HINTON PARISH COUNCIL HELD ON THURSDAY 31ST MAY 2018 AT DYRHAM VILLAGE HALL AT 7.30.PM

Present: Councillors: Kerry Sawyer (KS),) Andrew Banwell (AB) Philip Boulton (PB) Sharon Sasada. Ward Councillors Steve Reade and Ben Stokes the Clerk Christine Howard. Members of the Public 1. Apologies for absence Bruce Gawler (BG) 2. Declaration of Interests under the Localism Bill None 3. Election of Chairman PB proposed Kerry Sawyer as Chairman seconded by AB - carried unanimously. 4. Election of Vice Chairman AB proposed Bruce Gawler as Vice Chairman seconded by KS - carried unanimously 5. Election of Responsible Financial Officer KS Proposed the Clerk as the Responsible Financial Officer, seconded by AB - carried unanimously 6. Confirmation of ALCA and SLCC Annual Payments It was agreed that we pay ALCA £52.27 and SLCC £86.00. 7. Reports by any Councillors on Meetings attended had held a residents meeting, which most councillors attended, there was no major issues. 8. Review of standing Orders, Financial Regulations, Code of Conduct, Data Protection Policy, Complaints Policy and Equal Opportunity Policy. The Clerk had e mailed these to all Councillors. The Data Protection Policy due to even more changes in the GDPR act would be looked at when more details are available. 9. Approval of Governance Statement 2017/18 KS signed the governance statement after all agreed that it was correct. 10. Approval of Accounting Statement 2017/1 Confirm that: • Appropriate books of account have been properly kept throughout the year. • The Council’s financial regulations have been met. • The Council assessed the risks of achieving its objectives • The annual precept requirement resulted from an adequate budgetary process regularly monitored and reserves were appropriate. • Expected income was fully received and VAT appropriately accounted for. • No petty cash was held during the year. • The Clerk’s salary and allowances were paid in accordance with the council approvals. • Asset registers were complete and accurate and properly maintained. • Periodic and year end bank account reconciliation were properly carried out. • Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments) and agreed in the cash book. • There are no Trust Funds After agreement that all of the following had been adhered to the Chairman of the meeting duly signed the accounts to go off to External Auditors. Notes from the External Auditor All notes from last External Auditors notes were incorporated, then this year’s internal auditor agreed our accounts. These we then duly signed by KS after agreement of councillors. 11. Annual Risk Management and assessment – review of insurance cover and fidelity cover The Clerk had reported that the fidelity cover was considered adequate by the auditor and we are into the third year of a three year option with them. 12. Budgetary Controls There is adequate control as the Clerk does not sign cheques. No accounts are being paid by direct debit but by BACS, she had also sent the Asset Register to our insurers to ensure we are fully covered.

13. Nomination of internal auditor PB proposed Mrs P Trull as our internal auditor, seconded by KS - carried unanimously. 14. Confirm the minutes of the last meetings 29th March 2018 AB proposed acceptance seconded by PB all who attended agreed and they were duly signed by the Chairman. Note: a correction of the Agenda for this times meeting to read minutes of the last meeting 29th March 2018 15. Matters Arising from the Minutes – not an agenda item 8. Letter from owner of the Gatekeepers Lodge – a reply had been received stating they were not pursuing it any further. 16 Correspondence Received Council • E mail from Chris Harris regarding, copied to us, with photos and information from The Viscount Monckton of Brenchley regarding the road conditions from Ring O Bells Farm to Old Home Farm. This was noted. • E mail regarding the trenching works to Lower street and road closure – to go on website • Consultation on the reduction in winter maintenance budget which did not affect our parish. • E mail from Greg Evans informing the Clerk that we had £238.37Community Infrastructure Levy money, this had been paid out, it was agreed that the council this money on the reinstatement of the verge outside the Church. • Questionnaire from A Griffith regarding the gypsy traveller consultation, the Clerk agreed to fill it in and return it to him. Others Reply from Luke Hall our MP to the Clerk’s request for him to support the amendment to the GDPR bill to take away the need for a Data Protection Auditor. 17. Planning Applications No objections PK18/1223/F Land at Bristol Water Tolldown Reservoir Dyrham – Installation of No 1 30m telecommunications tower with 3 dishes compound and 3m fence. . Objection by PC None Agreed by SGC PK18/0312/LB Hinds Cottage, Upper Street, Dyrham – Replacement of windows and doors. 18. Accounts - payments since last meeting £ £net Prestige 60.00 72.00 Clerk Wages April 236.75 Barry Cole 575.00 690.00 ALCA 52.27 Zurich insurance 310.49 Computing (website) 40.00 RSC Kemp 200.00 Cond Des In Wood 300.00 Clerk – Wages May 236.55 Yate Computing 40.00

19. Bank Reconciliation and Income and Expenditure by Budget and Receipts The Clerk distributed these. 20. Items from Open Parish Meeting Armistice Day – It was agreed that we ask Parishioners their opinion on our website KS to provide details. 21. Community Benefit Money

Parish Hall The Clerk reported that she had received information from BS the Chairman of the Village Hall Committee with quotes etc only on the day of the meeting. It was agreed that due to the short timescale we could not look at these until after the meeting, we are waiting for a copy of the accounts for our records.

Jubilee Stone A discussion took place on what should be done and it was agreed to leave it at the moment.

It was also agreed that we need a handyman to deal with small jobs in the parish.

Miscellaneous • The mower had not been purchased by the Cricket Club but was expected to be done soon when we would pay the bill. • A discussion took place on putting a footpath on Bride Hill verge – clerk to discuss with SGC.

22. GDPR Update We are awaiting the Government’s decision on caveats to Town and Parish Councils. 23. Flooding Drainage and erosion in the Parish No report 24. Signage down Sands Hill - update No report 25. Verge in Dyrham - Update The work had been completed and it was agreed as the money was left from what was agreed that we pay for a sign for £130 to complete the job. 25. Items from Parishioners None 26. Parish Plan None 27. Items of Report for next meeting and Information from Ward Councillors • AB asked that an item “Drones flying over the Parish” be put on next agenda for discussion. • PB asked the Clerk to write to the owner of Brooklyn Cottage and ask them to remove the rubble they have left on parish land. See Appendix 1 for Ward Councillors Report 28. Date of Next Meeting 26th July 2018 27th September 2018 29th November 2018

AGENDA ITEM 1

FIRST REPORT

South Gloucestershire Council News Release

Popular Open Access Libraries set to extend early opening hours More than 3,600 people have signed up to use South Gloucestershire libraries using Open Access technology in the first six months since changes to the service were introduced last year.

Open Access enables users to use the library during unstaffed hours through swipe card technology and provides access to books and other services through earlier opening and later closing times for up to seven days-a-week.

In October 2017, with the council required to save £500,000, staffed hours were reduced. To help mitigate this, Open Access technology was rolled out across most of the council’s libraries. In response, more than 3,600 had signed up to Open Access as of April, with an average of 215 members attending the short induction sessions each month.

The service has been monitoring usage and feedback from users and there are plans to extend early-morning opening hours for Open Access users from July, when libraries will be open from 8.00 am to enable people travelling to work and school to access the service.

Open Access has been installed at , Cadbury Heath, Downend, , , , Staple Hill, Thornbury, Winterbourne and Yate libraries. Kingswood will have Open Access technology added when the library moves into the Civic Centre building in the New Year.

Bradley Stoke library is now fully open, the new technology was installed there earlier as part of the Council’s refurbishment to Bradley Stoke leisure centre. That experience proved a very useful test bed from which the council gained valuable customer feedback which helped inform the wider roll-out. The whole building is now open to registered users and in the last few months we have also improved the network speed and created a quiet room with computer desks which is proving very popular.

The council wanted to avoid closing any libraries and implemented a range of actions to ensure that communities continued to have access to a library service. At , a partnership arrangement with Sodbury Town Council has enabled the library to continue to operate with, the council continuing to provide books, IT and support and Sodbury Town Council recruiting and managing a 41 strong group of volunteers to keep the service open for 21 hours a-week.

The mobile library has been replaced with community collections at Marshfield, and which are funded by parish council and local members award funding whilst at support from Severn Beach Parish Council, has enabled the North Somerset Mobile Library service to support that area for half a day a fortnight..

Cabinet Member for Communities and Tourism, Councillor Paul Hughes, said: “I am pleased that Open Access has been so successful and has enabled our libraries to be open longer than ever following the investment by the Council in this technology.

“The libraries are still open with our excellent, qualified staff, who can support people with reading, accessing digital services and encouraging children to read through the many activities on offer, but Open Access gives people a choice of service and the ability to use a library when it suits them.”

To find out more about the services and facilities at your local library, go online to www.southglos.gov.uk/libraries. You can also find out how to register at as a library member and for Open Access at www.southglos.gov.uk/openaccess.

SECOND REPORT Dear Stakeholder

National Energy Action (NEA) and Energy Action Scotland (EAS) are national charities working to end fuel poverty and the illness caused by cold homes across the United Kingdom. The UK Fuel Poverty Monitor is our annual investigative report on fuel poverty levels in the UK and within each of the four nations. The Monitor also investigates the key policies and practices that are in place to tackle cold homes and makes country-specific and national recommendations.

Like many organisations, we are currently reviewing our response to the severe cold weather that was experienced throughout the winter of 2017/18. In particular, we are studying the UK wide cold snap between February and March 2018 and reflecting on where key lessons can be learnt in advance of this coming winter. This will be the focus of the 2018 UK Fuel Poverty Monitor.

Between 28th February and the 3rd March 2018 the UK suffered some of the most severe winter weather seen 2000. Referred to in the media as “the Beast from the East”, the freezing conditions saw the Met Office issue two Red Warnings for snow, and multiple amber warnings for snow and ice across large swathes of the country. There was severe travel disruption, with some cars stranded overnight on major routes. Schools were closed across the country, and thousands of houses suffered power cuts. Some rural communities were entirely cut off, and had to receive supplies by helicopter. Wind chill factors dropped as low as -10°C, and some areas saw as much as 50cm or more of snow. Day time temperatures dropped as low as -4°C. Many vulnerable households were left stranded without access to support, doubtlessly adding to the already significant annual burden of excess winter mortality and morbidity across the population.

More generally, the winter of 2017/18 was one of the most difficult for health and care services. Between December and February alone, hospital A&E admissions in England alone were up by 1.6% compared to last winter, and emergency admissions rose by 6%. For all but four days, general and acute bed occupancy was over 90%, with 20 trusts experiencing occupancy of over 99% every day. This is significantly higher than the recommended safe level of 85%.

Please help us to build our understanding of how the severe cold weather was experienced on the ground and to identify key lessons going forward by completing this survey via Survey Monkey.

MISCELLANEOUS ITEMS

• Fly tipping on Feltham Road by black van. Residents were asked to please take the number or name if possible of anyone seen tipping, as companies that do house clearance are now fly tipping n a regular basis. • Rave – regulations under the law to support the Parish Council • Help with access to health and changing health needs e.g. Dementia Action Week – support available to residents through dementia pages and South Glos website and Alzheimer’s Association Website • Our area is now a badger cull area as it is a hot spot for TB, SGC have adopted this.