WDA Council Meeting – Remotely

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WDA Council Meeting – Remotely Description Doc ID Responsible/version Last update COUNCIL MEETING 2020.07.06 MF May 26th, 2020 MINUTES WDA Council Meeting – Remotely May 26th, 2020, 14:00 EDT (18:00 UTC) through Zoom (online) connection 1. Agenda 3 2. Opening procedures 3 3. Council members’ attendance 3 4. Follow up Actions: 4 5. Council Business – Action Items 5 5.1 ACT#2020-01 Approval of Council Meeting Minutes from December 11th, 2019 5 5.2 ACT#2020-02 Increase Budget Allocation for JWD Technical Editor’s Position 6 5.3 ACT#2020-03 WDA Conference 2021 6 5.4 ACT#2020-04 JWD Editor Search and Transition Pay 7 5.5 ACT#2020-05 Increase Budget Allocation for Strategic Planner 8 6. Council Business – Information Items 9 6.1 INF#2020-01 Awards Committee Report 9 6.2 INF#2020-02 Student Activities: BioOne Ambassador Competition 10 6.3 INF#2020-03 Student Activities: Mentoring Program 10 6.4 INF#2020-04 Student Activities: Asian Student Memberships and Chapters 10 6.5 INF#2020-05 Student Activities: Student News in Brief 10 6.6 INF#2020-06 Student Activities: Webinars 11 6.7 INF#2020-07 WDA Budget 2020 11 6.8 INF#2020-08 Student Awards Committee update 11 6.9 INF#2020-09 WDA Website Revamping 11 5. Other Business 12 6. Concluding remarks 13 7. Additional Documents 14 1. WDA Ed Addison distinguished service awardee documentation (Dolores Gavier-Widén) 14 “WDA is all wildlife diseases, all conservation, all one health, all the time!" Page 1 of 14 Description Doc ID Responsible/version Last update COUNCIL MEETING 2020.07.06 MF May 26th, 2020 MINUTES 2. Student activities: mentoring program 14 3. Student activities: webinars 14 4. WDA Budget 2020 14 5. Election results 14 Note: Audio/Video recording of this Council Meeting (WDA-May26-2020 -CouncilMeeting.mp4) is available and supports these minutes. Please note that the Agenda was not always followed in the above sequence. Action Items, Information Items and additional documents, as submitted to Council prior or at the meeting, are available to Officers and Executive Managers in the WDA’s Google Drive. “WDA is all wildlife diseases, all conservation, all one health, all the time!" Page 2 of 14 Description Doc ID Responsible/version Last update COUNCIL MEETING 2020.07.06 MF May 26th, 2020 MINUTES 1. Agenda An agenda for this Council meeting was included in the information package emailed to Council on May 10th, 2020 (PACKAGE_May2020-BriefingNotes-Minus04_FINAL.pdf), which is now in the Google drive accessible to Officers and ExMen. 2. Opening procedures The meeting was started at 14:03 EDT by President Carlos das Neves who summarized what the meeting would address. Quorum was achieved as there were 16 Council members at the start of the meeting, with a 17th one (Ryser) joining later on. Also present was Executive Manager Peri Wolff. Immediately following das Neves’s opening remarks, Secretary Forzán began with the first item: the approval of last meeting’s Minutes. 3. Council members’ attendance The following Council members were present: Function Name President Carlos das Neves Vice-President Andrew Peters Secretary María Forzán Treasurer Michael Ziccardi Past President Debra Miller JWD Editor Daniel Mulcahy Nordic Section Marja Isomursu European Section Marie-Pierre Ryser* Africa-Middle East Section Stephen Cheng Asia-Pacific Section Tokuma Yanai Latin America Section Pedro Navas Suárez WVS Sonia Hernandez Student Member Marianthi Ioannidis Member at Large Holly Ernest Member at Large Lisa Yon Member at Large Claire Jardine Member at Large Justin Brown “WDA is all wildlife diseases, all conservation, all one health, all the time!" Page 3 of 14 Description Doc ID Responsible/version Last update COUNCIL MEETING 2020.07.06 MF May 26th, 2020 MINUTES The following Council members were absent: Function Name Australasian Section Scott Carver** Member at Large Jenny McLelland Member at Large Annie Page-Karjian Also present was WDAs’ Executive Manager (ExMan) Peregrine Wolff. *Marie-Pierre Ryser joined the meeting around a little after it had begun. **Vice-president Andrew Peters represented the Australasian Section in the absence of its Chair, Scott Carver. 4. Follow up Actions: • Das Neves: New JWD Editor, contract and general update (5.4 ACT#2020-04 JWD Editor Search and Transition Pay) • Peters: Strategic planner (5.5 ACT#2020-05 Increase Budget Allocation for Strategic Planner) • Peters: BioOne and other student awards, consistency and clarity in advertising (6.4 INF#2020- 04 ) • Ioannidis: Including a “help students” box for Asia Pacific students in membership renewal (6.4 INF#2020-04 Student Activities: Asian Student Memberships and Chapters) • Wolff: WDA website revamping, site map and plans (6.9 INF#2020-09 WDA Website Revamping) “WDA is all wildlife diseases, all conservation, all one health, all the time!" Page 4 of 14 Description Doc ID Responsible/version Last update COUNCIL MEETING 2020.07.06 MF May 26th, 2020 MINUTES 5. Council Business – Action Items 5.1 ACT#2020-01 Approval of Council Meeting Minutes from December 11th, 2019 Forzán introduced the item and mentioned the topics from the December meeting that required follow up. In future, a list of “Action Items” will be included at the beginning of Minutes, as per suggestion by ExMan Wolff. Comments from Council are included next to each item except for those items that are included in the Agenda for the present meeting, and which were discussed during their slotted times. The latter items are marked in the list as (In Agenda). • EWDA-WDA finances for Cuenca 2020 (In Agenda) • Uploading the revamped guidelines for student grants onto website – das Neves and Ioannidis confirmed this had been achieved. • JWD page-charge reduction – Mulcahy indicated that this was still pending, and that it will be a topic for a subsequent meeting. • Ad hoc working group to determine guidelines for the Van Riper endowment – das Neves informed Council that the committee has yet to be struck, but that current travel restrictions make it less of a priority as it is intended to provide travel funds to support retired WDA members’ attendance to annual conferences. • Election results for Council – Forzán confessed she had forgotten to include the results in the Information Package to Council. Results will be shared during this meeting as “Other Items”. • Student activities document to be shared with Chairs of Committees and Sections to request feedback - will be discussed alongside the funds required to cover the cost of a professional to work on the WDA Strategic Plan. • BioOne Ambassador (In Agenda) • Student mentoring program (In Agenda) Forzán read the Motion. Ziccardi moved this Action Item’s Motion to Council and the motion was seconded by Peters. Das Neves opened the discussion, particularly for corrections needed. Yon shared a correction of a typographical error on page 14 (via chat). Cheng noted that the motion’s date was incorrect in the package (it stated that the meeting had taken place in 2020, not 2019). Forzán, embarrassingly, stated she would correct the mistake. MOTION was put to vote and APPROVED with one ABSTENTION (Forzán). MOTION, as passed: WDA Council approves the minutes of the Council meeting that took place on Wednesday, December 11th, 2019, at 19:00 UTC via online conference system Zoom. “WDA is all wildlife diseases, all conservation, all one health, all the time!" Page 5 of 14 Description Doc ID Responsible/version Last update COUNCIL MEETING 2020.07.06 MF May 26th, 2020 MINUTES 5.2 ACT#2020-02 Increase Budget Allocation for JWD Technical Editor’s Position Mulcahy provided a little of the history behind this item, upon request from das Neves. Mulcahy explained the role of the technical editor, and he mentioned the decrease in submissions and increase in rejection rate that JWD has been going through recently. Mulcahy informed Council that Julie Napier, who started as a technical editor a month before (May 1st, 2020), had been working closely with him on the technical and formatting of manuscripts, and that the decrease in submissions has helped get her up to speed while not overwhelming her – she had handled 3 manuscripts up to the time of this meeting. Das Neves reminded Council of the context for the request, and the reason why it is now necessary to increase the original $10,000 USD approved by Council in August 2019, to $26,000 USD: the added funds will allow this 20 hr/week position to extend to a full year. He added that having the technical editor for a full year would facilitate the transition between Mulcahy and the new JWD Editor, who is to start in the next few months. Das Neves read the motion. Yon moved this Action Item’s Motion to Council and the motion was seconded by Ernst. Mulcahy recommended a review at the end of this 1-year contract, rather than automatically renew it. Ziccardi asked if there should be some discussion prior to establishing the 2021 budget; Mulcahy said that would be prudent. Yon asked whether after the 1-year contract is coming to an end, we should advertise to fill the position, in addition to reviewing Napier’s performance. Das Neves stated that such a topic of conversation will need to include the incoming JWD editor, and will take place once that person has started the position. MOTION was put to vote and APPROVED UNANIMOUSLY. MOTION, as passed: WDA Council approves an annual fee of $25/hour ($26,000/yr) for the position of Technical Editor for the Journal of Wildlife Diseases. This represents an increase of $16,000 in relation to the amount previously approved in August 2019. 5.3 ACT#2020-03 WDA Conference 2021 Das Neves asked Peters, Chair of the Time and Place Committtee, to introduced the item.
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