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Board of Regents Meeting Virtually, Via Zoom Protocol Thursday, 5/6/2021 4:00 - 6:00 PM CT

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Board of Regents Meeting Virtually, Via Zoom Protocol Thursday, 5/6/2021 4:00 - 6:00 PM CT Board of Regents Meeting Virtually, via Zoom Protocol Thursday, 5/6/2021 4:00 - 6:00 PM CT I. Call to Order II. Roll Call Mr. Beck Ms. Buhler Mr. Hoferer Mr. Hulse Mr. Klausman Mr. Padilla Mrs. Parks Mrs. Sourk Mrs. Van Etten III. Approval of Minutes of Past Meeting(s) A. Approval of the Minutes of the March 25, 2021 Meeting March 25, 2021 Washburn University Board of Regents Meeting Minutes - Page 4 IV. Officer Reports A. Chair's Report B. President's Report C. Committee Report(s) 1. Audit Committee - Jennifer Sourk, Chair V. New Business A. Consent Agenda 1. Liquidated Claims Approval - March 2021 - Chris Kuwitzky Liquidated Claims - March 2021 - Page 10 2. WUPRPM Policy Revision - Section E. Benefits - Chris Kuwitzky WUPRPM Policy Revision - Section E. Benefits - Page 11 WUPRPM.Revision. Section E. Benefits.Attachment - Page 12 3. Faculty/Staff Personnel Actions - JuliAnn Mazachek Faculty Staff Personnel Actions - Page 13 B. Action Items 1. Acceptance of FY 2019-2020 Single Audit Report - Chris Kuwitzky Acceptance of Fiscal Year 2020 Audit Report - Page 14 2. Personnel a. Eminentes Universitatis - Chris Kuwitzky Eminentes Universitatis - Page 15 b. Emeriti - JuliAnn Mazachek ________________________________________________________________________________ Master Page # 1 of 63 - Board of Regents Meeting 5/6/2021 Emeriti - Page 18 c. Tenure and Promotion Recommendations - JuliAnn Mazachek Promotion and Tenure - Page 22 3. Expenditures over $50,000 a. Fire Alarm Device Testing - Chris Kuwitzky Fire Alarm Device Testing - Page 23 b. White Concert Hall Stage Lift Repair - Chris Kuwitzky White Concert Hall Stage Lift - Page 24 c. Replacement of Living Learning Center Door Access Control Locks - Chris Kuwitzky Replacement of LLC Suite Door Locks - Page 26 d. Washburn Village Building #4 Refresh - Chris Kuwitzky Washburn Village Building 4 Refresh - Page 27 Washburn Village Bldg 4 Refresh map - Page 28 e. Parking Lot Lighting Upgrades - Chris Kuwitzky Parking Lot Lighting Upgrades - Page 29 Parking Lot Lighting Upgrade map - Page 30 f. Mabee Library - West Basement Furniture - Chris Kuwitzky Mabee Library Basement Furniture - Page 31 Mabee Library Basement Furniture Attachment - Page 32 g. Mulvane Art Building Automation System Upgrade - Chris Kuwitzky Mulvane Art Building Automation System Upgrade - Page 36 h. Criminal Justice Decision Simulator - Chris Kuwitzky Decision Simulator - Page 37 i. Tech Kitchen Construction - Chris Kuwitzky Tech Kitchen Construction - Page 39 Tech Walkin Cooler Freezer map - Page 40 j. Walk-In Cooler/Freezer Equipment Replacement - Chris Kuwitzky Tech Walk In Cooler Freezer Equipment - Page 41 k. Athletics Strength and Conditioning Center Flooring - Chris Kuwitzky Athletics Strength Center Flooring - Page 43 l. Radiologic Technology Clinical Lab X-Ray Equipment - Chris Kuwitzky Radiologic Technology Clinical Lab X-Ray Equipment - Page 44 m. Watermark Software Suite Renewal - JuliAnn Mazachek Watermark Renewals - Page 45 4. Academic Programs a. Bachelor of Science in Athletic Training - JuliAnn Mazachek BS in Athletic Training-deletion - Page 47 b. Bachelor of Arts in German - JuliAnn Mazachek BA in German-deletion - Page 48 ________________________________________________________________________________ Master Page # 2 of 63 - Board of Regents Meeting 5/6/2021 c. Minor in German - JuliAnn Mazachek Minor in German-deletion - Page 49 d. Master's of Liberal Studies - JuliAnn Mazachek Masters in Liberal Studies-deletion - Page 50 e. Bachelor of Arts in Musical Theatre - JuliAnn Mazachek BA in Musical Theatre - Page 51 f. B.Ed. in Speech and Theatre - JuliAnn Mazachek B.Ed. in Speech and Theatre - Page 52 C. Information Item(s) 1. Quarterly Financial Analysis - Chris Kuwitzky Quarterly Financial Analysis - Page 53 Quarterly Financial Analysis.Attachment - Page 57 ________________________________________________________________________________ Master Page # 3 of 63 - Board of Regents Meeting 5/6/2021 WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES March 25, 2021 _______________________________________________________________________________ I. Call to Order Chairperson Beck called the meeting to order at 4:00 p.m. virtually via Zoom format. II. Roll Call Present virtually were: Mr. Beck, Ms. Buhler, Mr. Hoferer, Mr. Hulse, Mr. Klausman, Mr. Padilla, Mrs. Parks, Mrs. Sourk and Mrs. Van Etten. III. Approval of Minutes of the February 4, 2021 meeting It was moved by Regent Parks and seconded by Regent Buhler to approve the Minutes of the February 4, 2021 meeting. Motion passed. IV. Officer Reports A. Chair’s Report Chairman Beck reported it has been busy particularly in athletics. The golf team won a tournament at Topeka Country Club and Andrew Beckler won his fourth competition. The team is currently ranked 23rd in the nation. Mr. Beck noted that the Men’s basketball team made it to 2nd round of the NCAA Division II national championship. He then congratulated Tyler Geiman as Division II all-American. Chairman Beck then stated that the track teams are doing well and the Indoor Athletic Facility is big hit with all teams. Mr. Beck stated that the League of Women Voters currently has an exhibit on campus regarding 101 years of women’s voting. Chairman Beck stated that COVID vaccinations have started for faculty and staff on campus. Mr. Beck noted that this Saturday Gahnstrom Field will be dedicated between games and that the Gahnstroms have been big supporters of the softball program. Finally, Chairman Beck stated that CARES money is being directed by Dr. Liedtke to help students who have needs as a result of COVID. Thanks to Vice President for Administration and Treasurer Kuwitzky for his work in ensuring funds are used appropriately. 1 ________________________________________________________________________________ Master Page # 4 of 63 - Board of Regents Meeting 5/6/2021 B. President’s Report President Farley reported students are back on campus. It feels better and as you walk across campus students are diligent in wearing their masks. He said in a few weeks, we will see them walking in a different way during graduation ceremonies. We are doing graduation differently this year by having one ceremony May 1 for all graduates in 2020, and the next weekend for 2021 graduates. The Law school will be the following week in Lee Arena and it will be similar to their past commencement celebrations. If any Board member would like to attend, please let us know and we will make arrangements for you to participate as you would like. Dr. Farley said student elections were held last week with Abby Trautman and Dylan Babstock winning. The will be invited to attend a future Board meeting. He said not only is athletics having a good season, but debate is having a good season as well. All nine members have qualified for Nationals. President Farley reported the School of Business Dean and faculty have worked hard to meet accrediting agency (ASCSB) demands and they are now accredited for next five years. Dr. Farley said the Legislature in town. Earlier this month, representatives from each of the seven four-year public institutions were invited to speak to the committee. The legislators wanted to know how things went and were going on campus given the pandemic. All Presidents and Chancellor did well and all had similar comments. President Farley said this year was an issue for the committee with concern about face-to-face meetings. Dr. Farley emphasized that we worked to ensure that all of our students were able to continue work to earn their credits towards their ultimate credential. There is much confusion in understanding the differences between face- to-face to hybrid to complete asynchronis online courses. Dr. Farley reported that Washburn has been designated as a vaccination distribution facility for faculty and staff who have not otherwise been able to get vaccinations. He invited Vice President for Student Life Eric Grospitch to discuss. Dr. Grospitch mentioned he has been part of a team working hard to make this happen. Washburn received 600 doses. Communications first occurred with faculty and staff about interest in getting vaccines. Communications have now also been directed to student employees who are also interested in getting vaccinated. So far, 398 persons have been vaccinated. Washburn is working with County Health Department to identify others who may qualify and also seeking permission to vaccinate international students before they head home. Vice President Grospitch also thanked Chris Kuwitzky for acquiring refrigerator to allow vaccines to be stored appropriately. 2 ________________________________________________________________________________ Master Page # 5 of 63 - Board of Regents Meeting 5/6/2021 C. Committee Report(s) 1. Budget/Finance Committee Committee Chairman Hoferer reported that the committee met at 3:00 p.m. today. A thorough briefing occurred regarding budget planning, capital projects and a financial dashboard. The University appears to be in a strong financial position. Capital items will appear on today’s agenda. The Committee will be back regarding a complete budget in a future meeting. V. New Business A. Consent Agenda Motion by Regent Hoferer and seconded by Regent Klausman to approve the Consent Agenda. As approved by action of the Board: 1. Liquidated Claims Approval – January 2021 2. Liquidated Claims Approval – February 2021 3. Faculty/Staff Personnel Actions Leave of absence for academic year 2021-22 to Rory Bahadur; and recruit vacant position Associate Dean of Technical
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