Public Version
REPORT OF THE GRAND JURY ON NATIONAL CSR AWARDS 2018
Technical and Logistics Support by Indian Institute of Corporate Affairs
FEBRUARY 23, 2019 NEW DELHI
INDEX
Sr. Title Page No. Number Word from Jury 2 1. About the National CSR Awards 3 2. Constitution of the Grand Jury for National CSR Awards - 2018 4 3. Meetings of the Grand Jury 5 4. Process followed by the Jury 5 4.1. Mode of Entry 5 4.2. Criteria for Short-listing 6 4.3. Detailed Submission by Shortlisted Companies 6 4.4. Parameters for Field Verification 7 4.5. Considerations for Winners & Hon’ble Mentions 7 5. Way forward 7 Annex - 1: Scheme of National CSR Awards - 2018 10 Annex – 2: ToR for Grand Jury on National CSR Awards - 2018 34 Annex – 3: Summary list of 528 Deemed and Fresh Nominations (Category-wise) 51 Annex – 4: Format for Detailed Submission by Shortlisted Companies 60 Annex – 5: Format for Field Verification Scoring 100
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L to R: Shri Anil Swarup (Member), Ms Nain a Lal Kidwai (Member), Shri Jugal Kishore Mohapatra (Chairman, Shri Ajay Shriram (Member), Shri Rajat Sethi (Member), Dr Madhukar Gupta (Member)
A Word from the Jury National CSR Awards seeks to infuse excellence in CSR interventions undertaken by corporates in pursuance of the Section 135 of Companies Act 2013. During the last five months, the Jury has assessed submissions made by companies with the prism of category-specific objectives through a rigorous three-stage selection process involving shortlisting, detailed submissions and field verification. Though a challenging task, it has been a satisfying journey to select the winners and the honourable mentions from a pool of 531 entries. In this process, massive on-desk and in-field activities were carried out by Members of Expert Committee, drawn from four independent institutions of repute (IRMA, TISS, IIFM and DSSW). We appreciate their efforts in assisting the Jury in selecting the best CSR interventions. Robust all round technical and logistics support has been provided by the Secretariat of National CSR Awards at Indian Institute of Corporate Affairs (IICA). We acknowledge the able support provided by IICA staff, in particular Dr Navneet Sharma, Nodal Officer, Mr Ravi Raj Atrey, Programme Manager, Mr RL Arora, Consultant, Mr Sandeep Yadav and Ms Priti Boipoi (Project Assistants) at each stage of the Award process to bring it to fuition. Officials from Ministry of Corporate Affairs (MCA) have fully supported the Award process. The Jury places on record its deep appreciation to the officers of MCA, particularly Mr. GK Singh, Joint Secretary, Mrs Seema Rath, Deputy Director, Mr Karthikeyan V, Consultant for providing their unflinching support during the tenure of the Jury. We sincere hope that in times of come, National CSR Awards will symbolize the Gold Standard in recognition of excellence in CSR in India.
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REPORT OF THE GRAND JURY ON NATIONAL CSR AWARDS 2018
1. About the National CSR Awards Ministry of Corporate Affairs, Government of India instituted National CSR Awards to recognize corporate initiatives in the area of Corporate Social Responsibility (CSR). The Awards have been instituted subsequent to the recommendations of the High Level Committee on CSR and approval of the same by the Hon’ble Minister for Corporate Affairs. National CSR Awards seeks to: (i) Increase competition in various categories of companies to infuse excellence in their CSR activities (ii) Encourage companies to spend the entire amount i.e. eligible CSR spend (iii) Recognize the impact, innovation, usage of technology, gender and environment issues, sustainability, scalability and replicability of CSR activities (iv) Channelize CSR activities of corporate so that the benefits of their activities reach the marginalized sections of society and in remote areas of the country
There are a total 20 number of prizes for National CSR Awards under three main categories:
Category 1 - Corporate Awards for Excellence in CSR:
Recognition to a company based on total eligible CSR Spend (four):
(i) Companies having eligible CSR Spend equal and above Rs 100 crores (ii) Companies having eligible CSR Spend between Rs10 crores and Rs99.99 crores (iii) Companies having eligible CSR Spend between Rs1 crore and Rs9.99 crores (iv) Companies having eligible CSR Spend below Rs1 crore
Honourable mention: In addition to four main awards, there may be four honourable mentions of companies, which have undertaken appreciable CSR activities.
Category 2 - Corporate Awards in CSR in Challenging Circumstances:
Recognition to a company based on its CSR efforts in challenging circumstances, aspirational districts, difficult terrains/ disturbed areas, etc. (up to five awards):
(i) North (ii) North East (iii) East (iv) West (v) South
One Award is earmarked for MSME only in this category. CSR intervention in alignment with Category Objective carried out by Small & Medium Enterprise with in section 135 of Companies Act 2013 & rules there in, shall be considered for National CSR Awards in this Category. Page | 3
Honourable mention: In addition to five main awards, there may be five honourable mentions for companies which have undertaken appreciable CSR activities.
Category 3 - CSR Awards for contribution to National priority Areas
Upto 11 Awardees to be chosen based on contribution to National Priority Areas so as to motivate corporates to spend in these areas.
(i) Education (ii) Skill Development and Livelihoods (iii) Agriculture and Rural Development (iv) Health, Safe Drinking Water and Sanitation (v) Environment and Sustainable Development including Solar Energy (vi) Women and Child Development (vii) Technology Incubation (viii) Promotion of Sports (ix) Slum Area Development (x) Culture and Heritage (xi) Support to differently abled
Two Awards are earmarked for MSME only. CSR intervention in alignment with Category Objective carried out by Small & Medium Enterprise with in section 135 of Companies Act 2013 & rules there in, shall be considered for National CSR Awards in this Category.
Honourable mention: In addition to eleven main awards, there may be eleven honourable mentions of companies which have undertaken appreciable CSR activities.
Scheme of National CSR Awards – 2018 is placed at Annexure – 1.
2. Constitution of the Grand Jury for National CSR Awards – 2018 Government of India constituted the Grand Jury in 2018 having the following composition: 1. Shri Jugal Kishor Mohapatra Chairperson Former Secretary, Ministry of Rural Development Government of India 2. Shri Anil Swarup Member Former Secretary – School Education, Ministry of Human Resource Development Government of India 3. Shri Madhukar Gupta Member Additional Secretary Department of Public Enterprises Government of India 4. Ms Naina Lal Kidwai Member Former President
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Federation of Indian Chambers of Commerce & Industry (FICCI) 5. Shri Rajat Sethi Member Senior Advocate Supreme Court of India 6. Shri Ajay S. Shriram Member Chairman & Sr. Managing Director D.C.M. Shriram Limited
Terms of Reference (ToR) for the Grand Jury on National CSR Awards – 2018 are as placed at Annex – 2.
3. Meetings of the Grand Jury on National CSR Awards As such the Grand Jury held six meetings in Mumbai and New Delhi since its inception to deliberate upon National CSR Awards processes. A chronological list of its meetings is given in below table: 1st Meeting 13th November 2018 India International Centre, New Delhi 2nd Meeting 3rd December 2018 Indian Oil Bhawan, Mumbai Sub-group 8th December 2018 O/o Shri Ajay S. Shriram, New Delhi Meeting 3rd Meeting 15th December 2018 India International Centre Annex., New Delhi 4th Meeting 8th February 2019 Hotel Radisson Blu Delhi Airport, New Delhi 5th Meeting 13th February 2019 India International Centre, New Delhi 6th Meeting 23rd February 2019 Constitutional Club of India, New Delhi
4. Process followed for NCSRA 4.1. Mode of Entry According to the Scheme of NCSRA 2018, mode of entry in NCSRA was through nomination. The following categories of organizations nominated entries: (i) Ministries/ Departments of Govt of India (ii) State &Union Territories (UT) Governments (iii) Professional institutions: ICSI, ICAI, ICMAI (iv) National Level Trade and Industry Chambers A nominating organization was allowed to nominate up to a total of 10 entries in all categories of Awards. Companies were also allowed to directly submit their application/s in a suitable category to these organizations. It is also to state that Government of India initiated process of National CSR Awards in the financial year 2016-17, however directions on the revision of the scheme were received from PMO. Accordingly, the revised Scheme of NCSRA – 2018 came in to existence. Direct
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applications received in financial year 2016-17 were also considered as deemed nominations for the National CSR Awards – 2018.
4.2. Short-listing of Received Nominations
The Jury constituted earlier in 2017 had selected four institutions of repute namely, Tata Institute of Social Sciences (TISS), Indian Institute of Forest Management (IIFM), Institute of Rural Management, Anand (IRMA) and Delhi School of Social Welfare (DSSW) for assisting it in terms of field work. Engagement of four organizations as members of “Expert Committee” viz. was continued for assisting the Jury in short listing as well as field verification. These four institutions acted under the guidance of Jury. Short-listing and Scoring criteria for deemed and freshly received nominations were approved by the Jury in its first Meeting. Jury approved short listing of companies prepared by members of Expert Committee in respect of 19 categories of NCSRA out of 20 categories since in one category there is no nomination in its second meeting and sub-group meeting. (Please refer minutes of the first meeting at Annex - 3). A total of 528 entries for NCSRA – 2018 were received and consolidated (deemed and freshly received nominations). 379 applications were received for the Year 2016-17 treated as the deemed nominations, these deemed nominations were also mapped according to the new architecture of National CSR Awards Scheme 2018. Further, total of 161 nominations were received in this year 2017-18 out of which 149 were valid nominations. A list of the 528 entries for National CSR Awards – 2018 is placed at Annex – 3.
4.3. Detailed Information Submission by the Shortlisted Companies
The members of the Jury interacted with the members of Expert Committee during the 2nd Jury Meeting. Subsequently, revision of detailed submission form, field verification parameters and also format of the final report of a nomination to Jury as per suggestions made by Expert Committee was done. Key objective of the detailed information submission was to capture the necessary details about the company in following key heads among others: (i) Background of the Company (ii) CSR Planning (iii) CSR Budget and Spend
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(iv) CSR Governance (v) CSR Implementation modalities (vi) Impact of CSR Interventions (vii) Sustainability, Replicability and Scalability of CSR projects/programmes etc. Approved Detailed Submission Form is placed at Annex – 6. As such, out of 131 shortlisted nominations, 112 companies furnished detailed information. Four Detailed Submissions were found incomplete for consideration of field verification. Details of these have also been reflected in Annex – 5 List of 131 shortlisted Companies.
4.4. Parameters for Field Verification Based on the Detailed Submission and its Guidance Note, Parameters for Field Verification were approved in the third Jury meeting. A document containing key Objectively Verifiable Indicators and their scoring criteria is placed at Annex – 7.
4.5. Consideration for Winners and Hon’ble mentions Grand Jury in its 4th, 5th and 6th meetings reviewed inputs in the form of Detailed Submissions by the Companies along with the Report of the Expert Committee Members on a nomination, supported by further consideration on the following aspects: (i) CSR Spend by a company including proportion of CSR spend on category objective (ii) Effectiveness of CSR governance, implementation, monitoring and impact of CSR intervention (iii) Sustainability, raplicability and scalability of a project/programme. Jury reiterated the rationale and after due diligence recommended following CSR Projects for the National CSR Awards: The list of winners and honorable mentions has been submitted to Ministry in a sealed envelop on 14th February 2019. 5. Way forward Suggestions for future course of action for National CSR Awards: (i) The National CSR Awards should be an annual event. (ii) Process and planning for next year’s National CSR Awards should be started as soon as possible. (iii) From next year, Expert Committee may be constituted with more members drawn from a wider set of institutions in it. (iv) There may be different Working Groups within the Expert Committee, each working group should have a member from 3-4 different institutions. (v) For the purpose of short-listing of applications/nominations for the National CSR Awards, different average of marks awarded by members’ may be considered. (vi) For the purpose of field verification, it may be tried that two or more Expert Committee Members from different institutions visit the field site. (vii) More participation from MSMEs may be ensured by coordinating with Ministry of MSME and different MSME Associations. Page | 7
(viii) An Audio-visual Documentary capturing the best practices of awardees with help of a TV Channel may be worked out. (ix) A Coffee Table Book reflecting the best practices of the awardees may be brought out. (x) The edited book may be brought out, it may incorporate good observation on different thematic areas, it may be tried to keep this book less lengthy. (xi) Sectoral booklets to share sector-wise best practices with relevant stakeholders i.e. Government and others may be published.
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Annexure – 1
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Scheme of NCSRA – 2018
Government of India Ministry of Corporate Affairs
Scheme for National CSR Awards
July 2018
National CSR Award Page | 10
1. Objectives of National CSR Awards (NCSRA) NCSRA seeks to: - increase competition in various categories of companies to infuse excellence in their CSR activities - encourage companies to spend the entire amount i.e. eligible CSR spend - recognize the impact, innovation, usage of technology, gender and environment issues, sustainability, scalability and replicability of CSR activities - channelize CSR activities of corporate so that the benefits of their activities reach the marginalized sections of society and in remote areas of the country
2. Mode of entry Mode of entry in NCSRA will be through nomination. The following categories of organizations will be competent to nominate entries: - Ministries/ Departments of Govt of India - State &Union Territories (UT) Governments - Professional institutions: ICSI, ICAI, ICMAI - National Level Trade and Industry Chambers A nominating organization can nominate up to a total of 10 entries in all categories of Awards. Companies may directly submit their application/s in a suitable category to these organizations.
3. Total number of awards: Up to 20
4. Categories of Awards
4.1 Corporate Awards for Excellence in CSR: Recognition to a company based on total eligible CSR Spend (four): - Companies having eligible CSR Spend equal and above 100 crores - Companies having eligible CSR Spend between 10 crores and 99.99 crores - Companies having eligible CSR Spend between 1 crore and 9.99 crores - Companies having eligible CSR Spend below 1 crore Honourable mention: In addition to four main awards, there may be four honourable mentions of companies, which have undertaken appreciable CSR activities.
4.2 Corporate Awards in CSR in Challenging Circumstances: Recognition to a company based on its CSR efforts in challenging circumstances, aspirational districts, difficult terrains/ disturbed areas, etc. (up to five awards*):
- North - North East - East - West - South
* One Award is earmarked for MSME only. CSR intervention in alignment with Category Objective carried out by Small & Medium Enterprise with in section 135 of Companies Act 2013 & rules there in, shall be considered for National CSR Awards in this Category. Honourable mention: In addition to five main awards, there may be five honourable mentions for companies which have undertaken appreciable CSR activities.
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4.3 Upto Eleven Awards* to be chosen based on contribution to National Priority Schemes so as to motivate corporates to spend in these areas. The priority areas are as presented in Annexure I. National Priority Areas, as reflected through important schemes of Government of India is placed at Annexure – II. * Two Awards are earmarked for MSME only. CSR intervention in alignment with Category Objective carried out by Small & Medium Enterprise with in section 135 of Companies Act 2013 & rules there in, shall be considered for National CSR Awards in this Category. Honourable mention: In addition to eleven main awards, there may be eleven honourable mentions of companies which have undertaken appreciable CSR activities.
5. Applications Received against call for entries in May-June, 2017, shall be treated as “Deemed Entries” for the current cycle of NCSRA.
Companies, which submitted entries during the last year are not required to submit their details in the new submission format. However, such companies may seek nomination separately in the NCSRA-2018.
6. Overview of Award Methodology and Timelines to Nominate and Selection In order to achieve the stated objectives of the Awards, the methodology will include a three-stage process. Detailed methodology of selection for each award category has been placed at Annexure– III. Phase 1: Nomination Phase Nominating agencies as mentioned in para 2 will submit on the designated portal (www.csr.gov.in) a one-page summary containing details such as (a) Name of the company (b) Category of award in which nominated (c) CSR interventions along with associated aspects such as innovation, usage of technology, gender and environment issues, equity, replicability, scalability and sustainability of the CSR interventions (d) Impactof CSR intervention/s (e) Details of how the nominating organization is involved in the CSR activities, if any, and (f) Reasons for nominations and recommendation of the nominating organization.
A proforma for online submission of nominations has been prescribed at Annexure – IV. Phase 2: Preliminary scrutiny of all received nominations shall be carried out by a panel of independent CSR experts as per criteria decided by the Jury. Shortlisted entries shall be reviewed by the Jury. Subsequently, shortlisted entries shall be invited to submit full details online. Phase 3: Field verification of the shortlisted entries shall be carried by independent agencies as approved by the Jury/ Ministry.
Annexure - I
Since companies are incurring and reporting CSR expenditure as per the enlisted items in Schedule VII of Companies Act 2013, most suitable alignment of Schedule VII with the National Priority Schemes is as below. A list of important schemes of Government of India is placed at Annexure – II.
S.No. Award Category of National Priority Schemes National CSR Awards 1. Education 1. UDAN scheme Page | 12
S.No. Award Category of National Priority Schemes National CSR Awards 2. Midday Meal Scheme
2. Skill development & 1. Stand-up India: Access to credit for unemployed youth Livelihoods 2. Start-up India: Promotion of Start-ups through incubation 3. Pradhan Mantri MUDRA Yojana 4. Skill India Mission 5. Pradhan Mantri Jan Dhan Yojana (PMJDY)/ Promotion of less-cash measures 6. Pradhan Mantri Jeevan Jyoti Bima Yojana (PMJJBY) 7. Make in India 8. DeenDayal Upadhyaya Grameen Kaushalya Yojana (DDUGKY)
3. Agriculture and rural 1. Saansad Adarsh Gram Yojana development 2. DeenDayal Upadhyay Gram Jyoti Yojana 3. Pradhan Mantri FasalBima Yojana 4. Soil Health Card Scheme 5. Shyam Prasad Mukherjee Rurban Mission 6. Pradhan Mantri SurakshitSadak Yojana 4. Health, safe drinking water 1. Ayushman Bharat and sanitation 2. Swachh Bharat Abhiyan 3. Pradhan Mantri Jan Aushadhi Yojana (PMJAY) 4. Mission Bhagirathi- Providing safe drinking Water to All 5. Pradhan Mantri KhanijKshetra Kalyan Yojana 6. Pradhan Mantri SurakshitMatritva Abhiyan 7. Pradhan Mantri Matritva Vandana Yojana 5. Environment and 1. Promotion of solar light and LED bulbs sustainable development 2. NamamiGange including solar energy 3. Pradhan Mantri KhanijKshetra Kalyan Yojana
6. Women and Child Development 1. BetiBachaoBetiPadhao 2. Pradhan Mantri Sukanya Samriddhi Yojana (PMSSY) 7. Technology incubation 1. Start-up India: Promotion of Start-ups through incubation 2. Digital India 8. Promotion of sports 1. Khelo India Programme
9. Slum area development 1. Atal Mission for Rejuvenation and Urban Transformation (AMRUT) 2. Smart City Mission 10. Heritage, art and culture 2. National Heritage City Development and Augmentation Yojana (HRIDAY) 11. Support to differently 1. Dindayal Rehabilitation Scheme abled
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Annexure – II List of Important Schemes of Government of India 1. Pradhan Mantri Jan Dhan Yojana (PMJDY) 2. Pradhan Mantri Sukanya Samriddhi Yojana (PMSSY) 3. Pradhan Mantri MUDRA Yojana (PMMY) 4. Pradhan Mantri Jeevan Jyoti Bima Yojana (PMJJBY) 5. Pradhan Mantri Suraksha Bima Yojana (PMSBY) 6. Atal Pension Yojana (APY) 7. Pradhan Mantri Awas Yojana (PMAY) 8. Sansad Adarsh Gram Yojana (SAGY) 9. Pradhan Mantri FasalBima Yojana (PMFBY) 10. Pradhan Mantri Gram Sinchai Yojana (PMGSY) 11. Pradhan Mantri SadakVikas Yojana (PMSVY) 12. Pradhan Mantri Garib Kalyan Yojanaye (PMGKY) 13. Pradhan Mantri Jan Aushadhi Yojana (PMJAY) 14. Make in India 15. Swachh Bharat Abhiyan 16. KisanVikas Patra 17. Soil Health Card Scheme 18. Digital India 19. Pradhan Mantri Kaushal Vikas Yojana (PMKVY) 20. BetiBachao, BetiPadhao Yojana 21. Mission Indradhanush 22. DeenDayal Upadhyaya Gram Jyoti Yojana (DDUGJY) 23. DeenDayal Upadhyaya Grameen Kaushalya Yojana (DDUGKY) 24. Pandit Deendayal Upadhyay ShramevJayate Yojana (PDUSJY) 25. Atal Mission for Rejuvenation and Urban Transformation (AMRUT) 26. Swadesh Darshan Yojana 27. PRASAD (Pilgrimage Rejuvenation and Spiritual Augmentation Drive) 28. National Heritage City Development and Augmentation Yojana (HRIDAY) 29. Udaan Scheme 30. National Bal Swachhta Mission 31. One Rank One Pension (OROP) Scheme 32. Smart City Mission 33. Gold Monetisation Schemes 34. Startup India, Standup India
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35. DigiLocker 36. Integrated Power Development Scheme (IPDS) 37. Shyama Prasad Mukherji Rurban Mission 38. Sagarmala Project 39. ‘Prakash Path’ – ‘Way to Light’ – The National LED Programme 40. Pradhan Mantri Sahaj Bijli HarGhar Yojana 41. Vikalp Scheme 42. National Sports Talent Search Scheme (NSTSS) 43. Khelo India Scheme 44. Rashtriya Gokul Mission 45. PAHAL-Direct Benefits Transfer for LPG (DBTL) Consumers Scheme 46. Pradhan Mantri KhanijKshetra Kalyan Yojana (PMKKKY) 47. NamamiGange Project 48. SetuBharatam Project 49. Pradhan Mantri Ujjwala Yojana 50. Rashtriya Gram Swaraj Abhiyan 51. Clean My Coach 52. Unnat Bharat Abhiyan 53. TB Mission 2020 54. Mukhya Mantri Shubh Lakshmi Yojana 55. National Apprenticeship Promotion Scheme 56. Gangajal Delivery Scheme 57. Pradhan Mantri SurakshitMatritva Abhiyan 58. Vidyanjali Yojana 59. Standup India Loan Scheme 60. Gram Uday Se Bharat Uday Abhiyan 61. Railway Travel Insurance Scheme 62. Mission Bhagiratha in Telangana 63. Vidyalakshmi Loan Scheme 64. Swayam Prabha 65. Shala Ashmita Yojana 66. Pradhan Mantri Gram Parivahan Yojana 67. National Health Protection Scheme 68. Right to Light Scheme 69. UDAN – UdeyDesh ka AamNagrik 70. Digital Villages Programme 71. Urja Ganga 72. Saur Sujala Yojana Page | 15
73. Ek Bharat Shreshtha Bharat 74. Green Urban Transport Scheme (GUTS) 75. Pradhan Mantri Yuva Yojana 76. Bharat National Car Assessment Program (Bharat-NCAP) 77. GobarDhan Scheme 78. MNRE Rooftop Solar Power Plant Subsidy Scheme 79. National Digital Payments Mission 80. Pradhan Mantri Digital Saksharta Abhiyan (PMDSA) 81. Lucky Grahak Yojana & Digi DhanVyapari Yojana 82. Pradhan Mantri DigiDhanMela 83. Pradhan Mantri Vaya Vandana Yojana (PMVVY) 84. Ayushman Bharat
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Annexure – III Methodology for Selection
S.No. Eligibility Phase 1 Phase 2 Suggested criteria of Remarks selection for Jury Category 1: Corporate Awards for Excellence in CSR based on total eligible CSR Spend(Four awards) 1 All 1. Nominations to be 1. Shortlisting Illustrative list of companies made by prescribed to be done by selection criteria: registered categories of a panel of 1. Status of under organizations in paper independent compliance with Companies format CSR experts Section 135 of Act 1956/ – to be Companies Act 2013 2. Companies can approved by 2013 directly seek Jury 2. Total Compliant nominations byapplying 2. Shortlisted expenditure with directly to prescribed entries will be incurred in FY Section categories of invited to 2016-17 135 of organizations submit (Percentage of Companies detailed eligible CSR Act 2013 information Spend) online 3. Focus areas 3. Shortlisted (among the areas entries will listed in schedule undergo field VII): primary and verifications allied to ensure 4. Key rigour in developmental selection challenges process addressed 5. Innovation, usage of technology, gender and environment issues in the CSR intervention 6. Equity, replicability, scalability and sustainability of the CSR interventions 7. Feedback from the field verification of key project/s 8. Impact of CSR expenditure – as provided through independent impact assessment; total number of direct Page | 17
and indirect beneficiaries
Category 2: Corporate Awards for Implementation in Challenging Circumstances such as aspirational districts, difficult terrain/ disturbed areas, north east India etc.(Five awards) 2 All 1. Nominations to 1. Shortlisting Illustrative list of companies be made by to be done by selection criteria: registered prescribed a panel of 1. Key under categories of independent developmental Companies organizations in CSR experts challenges Act 1956/ paper format – to be addressed in 2013 2. Companies approved by challenging executing CSR Jury area/s Compliant projects in 2. Shortlisted 2. Innovation, with challenging areas entries will be usage of Section can directly seek invited to technology, 135 of nominations by submit gender and Companies applying directly detailed environment Act 2013 to prescribed information issues in the CSR categories of online interventionin organizations 3. Shortlisted challenging areas entries will 3. Equity, undergo field replicability, verifications scalability and to ensure sustainability of rigour in the CSR selection interventions in process challenging areas 4. Feedback from the field verification of key project/s 5. Impact of CSR expenditure in challenging areas – as provided through independent impact assessment; total number of direct and indirect beneficiaries
Category 3: CSR Awards for Contribution to the National Priority Areas (Eleven awards) 3 All 1. Nominations to 1. Shortlisting Illustrative list of companies be made by to be done by selection criteria: registered prescribed a panel of 1. Total under categories of independent expenditure Companies organizations in CSR experts incurred in FY Act 1956/ paper format – to be 2016-17 in the 2013 2. Companies approved by National Priority executing CSR Jury Area (Percentage projects in 2. Shortlisted of CSR Spend) challenging areas entries will be Page | 18
Compliant can directly seek invited to 2. Key with nominations by submit developmental Section applying directly detailed challenges 135 of to prescribed information addressed in a Companies categories of online National Priority Act 2013 organizations 3. Shortlisted Area entries will 3. Innovation, undergo field usage of verifications technology, to ensure gender and rigour in environment selection issues in the CSR process intervention in the National Priority Area 4. Equity, replicability, scalability and sustainability of the CSR interventions in the National Priority Area 5. Feedback from the field verification of key project/s 6. Impact of CSR expenditure in the National Priority Area – as provided through independent impact assessment
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Annexure – IV NATIONAL CSR AWARD Form for Nomination
1. Name of the Company along with contact details:
CIN No: Name of person: Designation of person: Tel: Mobile: Email: 2. a) Eligible CSR for Financial Year 2016-17:
b) Actual CSR spent in Financial Year 2016-17:
3. CSR interventions their impact, innovation, sustainability, scalability and replicability carried by a company
4. Details of how the nominating organization is involved in the CSR activities, if any
5. Articulate key reasons for nominating the company
6. Category of award in which nominated (Please tick appropriate category):
Corporate Awards for Excellence in CSR Corporate Awards in CSR in Challenging Circumstances CSR Awards for Contribution to the National Priority Areas
Name and contact details of nominating authority: Name of person: Designation of person: Tel: Mobile: Email:
Signature =====x=====x===== Annexure -V
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FORM FOR DETAILED SUBMISSION BY THE COMPANIES 1. General. The information sought in this application form is required for capturing the details regarding the company and its CSR Programme/ Projects which will be utilized by the Grand Jury in judging the Companies/Programmes/ Projects for Award of NCSRA 2018, in the applicable category. 2. The application form has been divided in four parts, as per the following details with an aim to capture relevant data as required for evaluating various Programmes/ Projects in different categories: - 2.1 Part 1:-Details to be provided by all the nominated companies. This part covers basic details of the company which is common for all the companies nominated across all the categories. 2.2 Part 2: -Additional details to be submitted by Companies nominated in category 2 Only. 2.3 Part 3: -Additional details to be submitted by Companies nominated in category 3 Only. PART 1 Information to be furnished by all the companies irrespective of the category of nominations
Sr.No.1 - After log in successfully, enter company’s name. The Company’s name should be written as provided in the Incorporation Certificate.
Sr.No.2 - Company Identification Number should be written as provided in the incorporation certificate of the company.
Sr.No.3- Provide the exact website address of the company.
Sr.No.4- The financial details of the company to be mentioned as provided in the Balance Sheet of the company in the given tabular format. The table is as follows:-
Sr. No. Particulars Amount in INR
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ii. Average net profit for last three financial years as per Section 198 (FY 2014-15, 2015-16& 2016 – 17) of Companies Act, 2013. iii. Prescribed CSR Expenditure (i.e.) two percent of
the amount listed as mentioned at serial no.(ii) above iv. Actual CSR spend (FY 2016-17)
Sr.No.5- Upload/attach certified relevant extracts of the minutes of the Board of Directors meeting in which constitution of the CSR Committee was approved, along with the composition of the CSR Committee.
Sr.No.6- Upload /attach the CSR policy as approved by the Board of Directors
Sr.No.7- Upload the Minutes of the Meetings held by the CSR Committee in FY 2016-17. Upload/ attach a single PDF file containing minutes of all meetings.
Sr.No.8- Provide webpage address (if any) where the CSR policy of the company is uploaded.
Sr.No.9- Upload/attach the Annual Report of CSR activities for the FY 2016-17in accordance with Rule No. 8 of Companies (Corporate Social Responsibility Policy) Rules 2014 under Companies Act 2013.
The format of reporting
(1) (2) (3) (4) (5) (6) (7) (8) S.No CSR project Sector in Programs or Amount layout Amount Cumulative Amount or activity which the project (budget)programs spent on the expenditure spent. Direct identified Project is (1)Local area or or projects wise programs or upto the or through covered other projects reporting implementing (2) Specific the Sub-heads: period agency State and district 1)Direct where programs expenditure Page | 22
or projects were on undertaken programs or projects 2) Overheads
1
2
3
Total *Give details of implementing agency:
Sr.No.10-Details of Nodal Person of the nominated company for the CSR Division to be provided in the following format: a) Name – The Name of the person in the nominated company who heads the CSR division b) Designation - The Designation of the person in the nominated company who heads the CSR division c) Address- Provide postal address for communications, if required. d) Pin - Pin code of address e) Landline No. - Landline number at which the Nodal Person can be contacted f) Mobile No. - Mobile number of nodal person g) Fax - Fax number to be provided h) Email- Email ID to be provided Sr. No.11. From the drop down menu below, select the appropriate category of NCSRA 2018, in which detailed submission is being made Corporate Award for Excellence in CSR or Corporate Awards in CSR in Challenging Circumstances or Corporate Awards in CSR in Contribution to National Priority Schemes Note1: You may like to peruse the 3 main categories of the NCSRA 2018, along with their sub- categories as given in Appendix 1.
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Sr. No. 12. Please give a brief description of your business (100 words). Sr. No. 13. Please describe why your company should be recognized for excellence in Corporate Social Responsibility (100 words)? Sr. No. 14. Name of the CSR Programme/Project Sr. No. 15. Budget allotted for the Programme/Project Sr. No. 16. Percentage of the overall budget allotted to the Programme/Project out of the total eligible CSR of the company for the particular FY Sr. No. 17. Start date of the Programme/ Project Sr. No. 18. Completion/ Expected date of completion of the Programme/ Project Sr. No. 19. Summary of the CSR Programmes/ Projects in max 700 words to cover but NOT limited to following heads: - 19.1 Whether a new Programme/ Project or continuation from previous year/s. 19.2 Objective/s set out to be achieved while undertaking the Programme/ Project. 19.3 Focus areas as compared against the areas listed in schedule VII, Primary/ allied
19.4 Key developmental challenges addressed. 19.5Geographical location of the Programme/ Project undertaken along with latitude and longitude. 19.6 Distance of the place of Programme/ Project undertaken from the area of operations of the company. 19.7 Reasons for choosing thematic area/s, beneficiary group/s and geographical area for intervention. 19.8 Programme/ Project implementation modalities like by own organization/ Company Staff or through NGO or some other institutes etc. Sr. No. 20. Bring out the Impact of the Programme/ Project on target beneficiary (250 words max). Whether any Impact assessment was carried out by Extenal/ Internal Agency? If yes, attach the Impact Assessment report. Sr. No. 21. Details of the target beneficiaries (150 words max) such as number of males, females, children, girl child, sex ratio, literacy rate and rural/ urban population. Sr. No. 22. Explain the stake holder engagement strategy adopted for the Programme/ Project planning (if any), (not exceeding 100 words).
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Sr. No. 23. Briefly bring out innovation/s adopted, use of technology in planning and execution of the Pogramme/ Project. Sr. No. 24. Provide the details of Programme/ Project in terms of Equity, Replicability, Scalability, Relevance and Sustainability. Sr. No. 25. Was the results achieved by the Programme/ Project covered by any print/ electronic media of national/ international repute. Sr. No. 26. Has the Programme/ Project been awarded/ honored by any other state/ National/ International Agency/s. Sr. No. 27. Was the Programmes/ Project completed in time? If not, what were the reasons and how long did it overshoot/ likely to overshoot.
Sr.No.28. Provide details about revenue generation activity (s) (if any) which has taken place subsequent to the project. (not exceeding 200 words)
Sr.No.29(a) Download the format from the link provided and then fill in necessary details. After filling up details, the same is to be uploaded.
Period Financial contribution (as covered in the budget of Financial contribution the project) (as not covered in the budget of the project, if any)
Since Sl.No Specifications Units Inception of project 1 (indicate the 2 year/s) 3
Sr.No.29(b) - Download the format from the link provided and then fill in necessary details. After filling up details, the same is to be uploaded.
Period Non-Financial contribution (as covered in the budget of Non-Financial the project) contribution (as not covered in the budget of the project, if any)
Since Sl.No Specifications Units Inception of project 1 Infrastructure In sq meters (indicate the 2 Technology/PPRs Specific year/s) technical details
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3 Human Resources In man-hours
Sr.No. 30 Please Provide any available documentation and/ or promotional material to report the information provided, such as but not limited to details and background of the CSR Programme/ Projects, how were the Programmes/ Projects were conducted, who all participated, before and after analysis if any. Also indicate to what extent the Programmes/ Projects are tied to your Corporate Strategy?
Sr.No.31 The nominated company may also upload videos (MP4 format, not exceeding 30 MB), images (JPG format, 3 images not exceeding 10 MB) and brochures (PDF format, not exceeding 10 MB) of the CSR programme/ project.
Sr.No. 32 The nominated company may provide links to other websites where videos, images or other literature about the CSR project is uploaded. This is optional.
Part 2 Additional details to be submitted by Companies nominated in category 2 Sr. No. 33. Name of the aspirational district where the Programme/ Project undertaken. Peculiarity of the geographical area chosen in terms of whether disturbed area/ inhospitable area/ remote area/ undeveloped area/inaccessible area. Sr. No. 34. In the light of above, what were the key Infrastructure or Human development challenges that were addressed and targeted while undertaking the CSR Programme/ Project. What has been the positive outcome of the Programme/ Project so far and what other benefits are contemplated in future. How the Programme/ Project helped in meeting the aspirations of local people including total no of direct and indirect beneficiaries and how the challenges posed by nature have been overcome.
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Part 3 Additional details to be submitted by Companies nominated in category -3 Sr. No. 35. Explain how the Programme/ Project under nomination is aligned with National Priority Area. What are the Key developmental challenges addressed in the National Priority Scheme that have been targeted? Sr. No. 36. What are the achievements gained in terms of fulfilling National Priority Scheme and how the Programme/ Project have been able to make a difference in the lives of the people?
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Submission: 1. Nominated company is advised to save and review an application before submission. Once submitted, no amendments are permissible. 2. If any deficiency(ies) in or factual incorrectness of any given information is found in the application, the nominated company will receive an E-mail and SMS having the link which will redirect the company to the application form, so that the nominated company can correct/re-fill the application form. It should be noted that the revised/corrected application form should be submitted within 02 working days from the receipt of e-mail from the Secretariat of National CSR Awards. 3. If the nominated company does not submit the revised/corrected application form within 02 working days from the receipt of e-mail from the Secretariat of National CSR Awards, the application will be liable to be rejected. 4. After successful submission of the application form, the nominated company will be informed through an E-mail and SMS. Sr No 34.Duration for submitting detail entries- The web portal for submitting detail entries by nominated companies for National CSR Award will remain live for a period of thirty days from ______to ______. S.No.35- Last date to receive an entry for National CSR Awards is 2018. An entry received or submitted after the due date shall not be considered. Sr. No. 35. To seek any clarification(s): For any query/clarification relating to National CSR Award please contact the Nodal Officer, National CSR Awards , Indian Institute of Corporate Affairs, Sector-5, IMT Manesar, Distt. Gurugram, Haryana-122052 T: 0124- 2640035/ 16
Appendix A
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Categories of Awards: Maximum number of awards is 20 in 3 different Categories as follows. However, it will be the discretion of the Jury to decide the number of awards in each category subject to a maximum of 20 awards. The categories of award are as under: - Category 1 i) Corporate Awards for Excellence in CSR: Recognition to a company based on total eligible CSR Spend (four awards): - Companies having eligible CSR Spend equal and above 100 crores;
- Companies having eligible CSR Spend between 10 crores and 99.99 crores;
- Companies having eligible CSR Spend between 1 crore and 9.99 crores;
- Companies having eligible CSR Spend below 1 crore;
Illustration of CSR spends: Illustration of CSR spends of a company is as under: -
Sr. No. Particulars Amount in INR
i. Net Profit (FY 2014-15, 2015–16 & 2016-17) as per section 198 of Companies Act, 2013.
ii. Average net profit for last three financial years as per Section 198 (FY 2014-15, 2015–16 & 2016- 17) of Companies Act, 2013. iii. Prescribed CSR Expenditure (i.e.) two percent of the amount listed as mentioned at serial no.(ii) above iv. Actual CSR spend (FY 2016-17)
Honourable mention: In addition to four main awards, there may be four honourable mentions of companies who did not compete with the top awardees but have made extra-ordinary contribution in the area of CSR by undertaking appreciable CSR activities as specified in Schedule VII of the Companies Act, 2013, and have also completed the mandatory legal formalities as per provisions of Section 135 of the Companies Act, 2013. Their contribution is to be recognised by way of honourable mention. Category 2 ii) Corporate Awards in CSR in Challenging Circumstances: Page | 29
Recognition to a company based on its CSR efforts in challenging circumstances, aspirational districts, difficult terrains/ disturbed areas, etc. (up to five awards): i) North: Jammu & Kashmir (2 Distt.), Himachal Pradesh (1 Distt.), Punjab (2 Distt.), Haryana 1 Distt.), Uttrakhand (2 Distt.), Uttar Pradesh (8 Distt.), UTs of Chandigarh and Delhi; ii) North East: Assam (7 Distt.), Arunachal Pradesh (1 Distt.), Manipur (1 Distt.), Nagaland (1 Distt.), Meghalaya (1 Distt.), Mizoram (1 Distt.), Tripura (1 Distt.), Sikkim (1 Distt.); iii) East: West Bengal (5 Distt.), Bihar (13 Distt.), Jharkhand (19 Distt.), Oddisha (8 Distt.), Chhattisgarh (10 Distt.) and UT of Andaman Nicobar Islands ; iv) West: Gujarat 2 Distt.), Maharashtra (4 Distt.), Goa, Rajasthan (5 Distt.), Madhya Pradesh (8 Distt.) and UT of Dadra & Nagar Haveli, Daman & Dew; and v) South: Andhra Pradesh 3 (Distt.), Telangana 3 Distt.), Tamil Nadu (2 Distt.), Karnataka (2 Distt.), Kerala (1 Distt.) and UT of Pudducherry, Lakshdeep; Detail list of aspirational districts is placed at Appendix –B. Honourable mention: In addition to five main awards, there may be five honourable mentions of companies who did not compete with the top awardees but have made extra-ordinary contribution in the area of CSR by undertaking appreciable CSR activities as specified in Schedule VII of the Companies Act, 2013, in challenging circumstances, aspirational districts, difficult terrains/ disturbed areas, etc. and have also completed the mandatory legal formalities as per provisions of Section 135 of the Companies Act, 2013. Their contribution is to be recognised by way of honourable mention.
Category 3 iii)Upto Eleven Awards to be chosen based on contribution to National Priority Schemes. Honourable mention: In addition to eleven main awards, there may be eleven honourable mentions of companies which have undertaken appreciable CSR activities who did not compete with the top awardees but have made extra-ordinary contribution in the area of CSR by undertaking appreciable CSR activities as specified in Schedule VII of the Companies Act, 2013, in challenging circumstances, aspirational districts, difficult terrains/ disturbed areas, etc. and have also completed the mandatory legal formalities as per provisions of Section 135 of the Companies Act, 2013. Their contribution is to be recognised by way of honourable mention.
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Appendix “B”
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Annexure – 2
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Injeti Srinivas, IAS Government of India Secretary Ministry of Corporate Affairs New Delhi
D.O. No.11/07/2018-CSR Dated: 17th October, 2018
Dear
I am pleased to convey that you have been nominated as Chairperson / Member of the Grand Jury for National CSR Award – 2018 by Hon’ble Minister of Finance and Corporate Affairs, organized by the Ministry. The Composition of the Grand Jury & Award scheme is as per annexure.
2. Under Section 135 of the Companies Act, 2013 pertaining to Corporate Social Responsibility (CSR) become applicable to the companies which attract the prescribed threshold limits of net profit, net worth and turnover, as the intent of CSR under the legislation is to encourage the profit making companies to emerge as role models of CSR. With the objective of recognizing outstanding CSR programmes and projects of companies and encouraging their greater participation towards socio-economic development, the National CSR Awards-2018 in different categories has been organized.
3. The Grand Jury is to shortlist eligible nominations, determine methodology for verification and evaluation of project and recommend the winners. To aid and assist the Jury with field verification of the identified projects, an Expert Committee on CSR has already been constituted. The members of the Expert Committee have been drawn from four institutions of national repute namely, Tata Institute of Social Sciences (TISS), Mumbai, Indian Institute of Forest Management (IIFM), Bhopal, Institute of Rural Management (IRMA), Anand, and Delhi School of Social Work (DSSW), Delhi.
4. We look forward to receive your acceptance for being part of the Grand Jury, which may be sent to – Ms. Seema Rath, Deputy Director (email: [email protected] M: 9891051388).
With regards,
Yours sincerely, Encl: 1. Composition of Grand Jury 2. Scheme of NCSRA (Injeti Srinivas)
As per list
Room No. 519, ‘A’ Wing, Shastri Bhawan, New Delhi – 110 001 Phones: 91-11-23382324, 23384017, Fax: 91-11-23384257, Email: [email protected]
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Annexure – 3
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Annexure – 3: Summary of Nominations Category Wise
S. Category Sub Category Total Nominations Received N 1. Corporate Awards for Excellence in CSR Companies having eligible CSR Spend 39 equal and above 100 crores 2. Corporate Awards for Excellence in CSR Companies having eligible CSR Spend 59 between 10 crores and 99.99 crores 3. Corporate Awards for Excellence in CSR Companies having eligible CSR spend 82 between 1 crore and 9.99 crores 4. Corporate Awards for Excellence in CSR Companies having eligible CSR Spend 46 below 1 crore Total of Category 1 = 226 5. Corporate Awards in CSR in Challenging North 5 Circumstances 6. Corporate Awards in CSR in Challenging North East 2 Circumstances 7. Corporate Awards in CSR in Challenging East 4 Circumstances 8. Corporate Awards in CSR in Challenging West 8 Circumstances 9. Corporate Awards in CSR in Challenging South 6 Circumstances Total of Category 2 = 25 10. CSR Awards for Contribution to the Education 55 National Priority Schemes 11. CSR Awards for Contribution to the Skill development and Livelihoods 48 National Priority Schemes 12. CSR Awards for Contribution to the Agriculture and rural development 27 National Priority Schemes 13. CSR Awards for Contribution to the Health, safe drinking water and sanitation 89 National Priority Schemes 14. CSR Awards for Contribution to the Environment and sustainable 15 National Priority Schemes development including solar Energy 15. CSR Awards for Contribution to the Women and Child Development 28 National Priority Schemes 16. CSR Awards for Contribution to the Technology incubation 1 National Priority Schemes 17. CSR Awards for Contribution to the Promotion of sports 7 National Priority Schemes 18. CSR Awards for Contribution to the Slum area development 1 National Priority Schemes 19. CSR Awards for Contribution to the Heritage, art and culture 0 National Priority Schemes 20. CSR Awards for Contribution to the Support to differently abled 6 National Priority Schemes Total of Category 3 = 277 Grand Total: 226 + 25 + 277 = 528
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Annexure – 4
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Annexure – 6: Format for Detailed Submission by Shortlisted Companies
Annexure -IV
FORM FOR DETAILED SUBMISSION BY THE COMPANIES
1. General. The information sought in this application form is required for capturing the details regarding the company and its CSR Programme/ Projects which will be utilized by the Grand Jury in judging the Companies/Programmes/ Projects for Award of NCSRA 2018, in the applicablecategory.
2. The application form has been divided in two parts, as per the following details with an aim to capture relevant data as required for evaluating various Programmes/ Projects in different categories:-
Part 1: Corporate Details to be provided by all the nominated companies. This part covers basic details of the companywhich is common for all the companies nominated across allthe categories.
Part 2: Programme/Project specific details to be submitted by Companies nominated incategory 1, 2 and 3.
Guidelines for Email Submission:
a) Please fill all the relevant fields in this form as per the prescribed word limits in the space provided after each question.
b) After completing all the entries, please convert the Word File in PDF Format.
c) Save this file on the name of your Company.
d) Keep all the attachments ready in PDF formats as per instructions for attachments given on next page.
e) Draft an email attach the Main application at the top followed by other attachments.
f) In the subject-line please mention Company Name / Category / Sub-category
g) In the email body Please mention following:
a. Name of the Company :
b. Category of Award :
c. Sub-Category of the Award :
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d. List of Attachments :
h) Companies are requested to send Detailed Submission as per the format to following emails:[email protected] with copy to
i) Upon receipt, a confirmation message will be sent.
Instructions and checklist for attachments:
List of documents required to be attached with email for completion of process (all the files to be attached in pdf format only):
1. Duly filled in-form. 2. Certified relevant extracts of the minutes of the Board of Directors meeting in which constitution of the CSR Committee was approved
(save on name – Annexure I - Board of Directors Minutes of Meeting)
3. CSR policy as approved by the Board of Directors.
(save on name – Annexure 2 – CSR Policy)
4. Minutes of the Meetings held by the CSR Committee in FY 2016-17 (Duly signed by Competent Authority). Attach a single PDF file containing minutes of all meetings.
(save on name – Annexure 3 – CSR Committee Minutes of Meeting)
5. Annual Report of CSR activities for the FY 2016-17in accordance with Rule No. 8 of Companies (Corporate Social Responsibility Policy) Rules 2014 under Companies Act 2013.
(save on name – Annexure 4 – Annual Report)
6. Report /document on base line indicators, if any.
(save on name – Annexure 5 – Base Line Report)
7. A copy of the Need Assessment, if available.
(save on name – Annexure 6 – Need Assessment Report)
8. Impact Assessment Report, if available.
(save on name – Annexure 7 – Impact Assessment Report)
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9. Provide any available documentation and/ or promotional material to report the information provided, such as but not limited to details and background of the CSR Programme/ Projects , how were the Programmes/ Projects were conducted, who all participated, before and after analysis if any.Also indicate to what extent the Programmes/ Projects are tied to your Corporate Strategy? (in a single PDF document), , if required.
(save on name – Annexure 8 – Documentation)
NOTE:
A. NOTE FOR THE COMPANIES SHORTLISTED IN CATEGORY – 1:
Detailed submission by companies, shortlisted in first category of NCSRA i.e. Corporate Awards for Excellence in CSR, will comprise of (a) corporate information as stipulated in Part 1 (CSR budget, spending, governance, contact details, company information etc.) along with (b) three CSR programmes/ projects as stipulated in Part 2and Appendix – A. Companies shortlisted in the Category – 1 are required to fill information pertaining to 3 projects/ programmes representative of corporate excellence in CSR. After providing details of 1st project, companies shortlisted in the category – 1 are requested to provide responses for their Project -2 & 3 to Sr. No. 13 to 34 and 40 only in the Appendix – A given at the end of this form. Sr. Number 35 to Sr. Number39 are NOT for companies shortlisted in category – 1. Field verification of any of these CSR programmes/ projects may be undertaken as per direction of the Jury.
B. NOTE FOR COMPANIES SHORTLISTED IN THE CATEGORY – 2:
Detailed submission by companies, shortlisted in second category of NCSRA i.e. Corporate Awards in CSR in Aspirational Districts/ Difficult Terrains, will comprise of (a) corporate information as stipulated in Part 1 (CSR budget, spending, governance, contact details, company information etc.) along with (b) one CSR programme/ project as stipulated in Part 2. Sr. Number 38 to Sr. Number 39 are NOT for companies shortlisted in category – 2. Appendix – Ais NOT for the companies shortlisted in category – 2. Field verification of the submitted CSR programme/ project will be undertaken. Companies will be advised to stick to the project submitted by them at the time of nomination
C. NOTE FOR COMPANIES SHORTLISTED IN THE CATEGORY – 3:
Detailed submission by companies, shortlisted in third category of NCSRA i.e. Awards for CSR Projects in National Priority Areas, will comprise of (a) corporate information as stipulated in Part 1 CSR budget, spending, governance, contact details, company information etc.) along with (b) one CSR programme/ project as stipulated in Part 2. Sr. Number 35 to Sr. Number 37 are NOT for companies shortlisted in category – 3. Appendix – Ais NOT for the companies shortlisted in category – 3. Page | 41
Field verification of the submitted CSR programme/ project will be undertaken. Companies will be advised to stick to the project submitted by them at the time of nomination.
D. For certain questions attachments are required which are required to be attached with the email as per format given against question (wherever applicable).
E. Please provide stipulated answers in the prescribed word limit after each relevant question as per guidelines.
F. In Part - 1, financial details are to be provided for financial year 2016-17
G. In Part - 2, Programme/ Project specific details may be provided upto March, 2018
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PART – I
“Corporate information to be furnished by all the companies irrespective of the category of nominations”
Sr.No.1-Enter company’s name. The Company’s name should be written as provided in the Incorporation Certificate.
Sr.No.2 - Company Identification Number should be written as provided in the incorporation certificate of the company.
Sr.No.3- Provide the exact website address of the company.
Sr.No.4- The financial details of the company to be mentioned as provided in the Balance Sheet of the company in the given tabular format. The table is as follows:-
Sr. No. Particulars Amount in INR i. Net Profit (FY 2013-14, 2014-15& 2015 – 16) as per Section 198 of Companies Act, 2013.
ii. Average net profit for last three financial years as per Section 198 (FY 2013-14, 2014-15 2015 –
16)ofCompanies Act, 2013.
iii. Prescribed CSR Expenditure (i.e.) two percent of the amount listed as mentioned at serial no.(ii) above
iv. Actual CSR spend (FY 2016-17)
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Sr.No.5.A.- Attach certified relevant extracts of the minutes of the Board of Directors meeting in which constitution of the CSR Committee was approved, along with the composition of the CSR Committee. Sr.No.5.B.-Provide details of the Composition of CSR Committee as under (mention in table below): Sr. No. Name Designation Affiliation i. Chair ii. Independent Director iii. Director iv. Director v. Director vi. Director vii. Member
Sr.No.6-Attach the CSR policy as approved by the Board of Directors. Also provide webpage address (if any) where the CSR policy of the company is uploaded.
Web page address:
Sr. No. 7- CSR Activities undertaken and expenditure details (mention in table below):
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Percentage of Amount allocated the total CSR and expended S.No. Activity budget Rationale during the FY (In allocation for the INR) year
Eradicating extreme hunger and 1 poverty
2 Promoting Preventive Health Care
3 Safe Drinking Water and Sanitation
4 Promotion of Education
Promotion of vocational skills and 5 livelihoods
Promoting gender equality and 6 empowering women (including women and child development)
7 Ensuring environment sustainability
8 National heritage
9 Armed forces/veterans
Promoting sports (rural, para-Olympic 10 Olympic and nationally recognized)
PM’s Relief Fund and welfare of SCs 11 STs, OBCs and minorities
12 Technology incubators
Agriculture &Rural development 13 projects
14 Slum area development
15 Support to differently abled
Contribution to Swachh Bharat Kosh 16 Clean Ganga Fundiii
17 Over heads
18 Other
Total Sr.No.8.A.–Attach MinutesoftheMeetingsheldbytheCSRCommitteeinFY2016-17 (Duly signed by Competent Authority). Attach a single PDF file containing minutes of allmeetings.
Sr.No.8.B.-Attach the Annual Report of CSR activities for the FY 2016-17in accordance with Rule Page | 45
No. 8 of Companies (Corporate Social Responsibility Policy) Rules 2014 under Companies Act 2013. (Also mention the webpage link with Annual Report on Company’s website).
Web page link:
The format of reporting (attach as Annexure - 4)
(1) (2) (3) (4) (5) (6) (7) (8) S.N CSR Sector Programs Amountlayout Amount Cumulativ Amount o project in or project (budget)progra spent on e spent. or which (1)Local ms or projects the expenditu Direct or activity the area or wise programs re upto through identifie Projec other or the implementi d t is (2) projects reporting ng agency covere Specific Sub- period d theState heads: and 1)Direct district expenditu where re on programs programs or or projects projects were 2) undertake Overhead n s
1
2
3
Total *Give details of implementing agency:
Sr.No.9-DetailsofNodalPersonofthenominatedcompanyfortheCSRDivisiontobeprovided in the following format: a) Name – The Name of the person in the nominated company who heads the CSRdivision
b) Designation - The Designation of the person in the nominated company who heads the CSR division
Page | 46 c) Address- Provide postal address for communications, ifrequired.
d) Pin - Pin code ofaddress
e) Landline No. - Landline number at which the Nodal Person can becontacted
f) Mobile No. - Mobile number of nodalperson
g) Fax - Fax number to beprovided
h) Email- Email ID to beprovided
Sr. No.10. A. Select the appropriate category of NCSRA 2018, in which detailed submission is beingmade
Corporate Award for Excellence inCSR
or
Corporate Awards in CSR in Challenging Circumstances
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or
Corporate Awards in CSR in Contribution to National Priority Areas
Write here…
10.B. Mention Sub Category below:
10.C. Mention State of Project Submission
10.D. Mention ‘Geographic Spread of overall CSR activities of Company’ (please write name of the State/s and district/s of CSR intervention)
Name/s of State (separate by comma):
Name/s of Districts (separate by comma):
Sr.No.11. Please give a brief description of your business – mention area/sector of core business alongwith focus areas and size of business (100 words).
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Sr.No.12. Describe why your company should be recognized for excellence in Corporate Social Responsibility (100words)
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PART – II
“Project/Programme specific information to be submitted by companies as per instructions given in the Note for Companies”
Sr.No.13. Name of the CSRProgramme/Project
Sr.No.14. Budget allotted for theProgramme/Project
Sr.No.15. Percentage of the overall budget allotted to the Programme/Project out of the total eligible CSR of the company for the particularFY
Sr.No.16. Start date of the Programme/Project
Sr.No.17. Completion/ Expected date of completion of the Programme/Project
Sr. No. 18. Summary of the CSR Programmes/ Projects in max 700 words.
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Sr. No. 19.1. Whether a new Programme/ Project or continuation from previousyear/s.
Sr. No. 19.2. Objective/s set out to be achieved while undertaking the Programme/Project. (100 words)
Sr. No. 19.3. Focus areas as compared against the areas listed in schedule VII, Primary/allied, (100 words)
Sr. No. 19.4. Key developmental challengesaddressed. (100 words)
Sr. No. 19.5. Territorial Coverage of the Programme / Project (Number and Names of Villages/ Cities covered) No. of Cities No. of Villages
Names of Cities Names of Villages
Sr. No. 19.6. Geographical location of the Programme/ Project undertaken along with latitudeand longitude.
Location: Latitude Longitude
Sr. No. 19.7. DistanceoftheplaceofProgramme/Projectundertakenfromtheareaofoperations of the company.
Sr. No. 19.8. Reasons for choosing thematic area/s, beneficiary group/sand geographical area for intervention. (100 words)
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Sr. No. 19.9. Programme/ Project implementation modalities like - by own organization/ Company Staff or through NGO or some other institutesetc. (100 words)
Sr. No. 19.10. Key lessons learnt (100 words) Sr. No. Key lessons learnt
Sr. No. 19.11. Miscellaneous/ Additional Information.(100 words)
Sr. No. 20.Details of the Implementing and Monitoring agencies: Frequency of Monitoring Name of Due diligence of Amount Name of (quarterly/ Agency S.n implementing monthly/ half o. Project organization granted monitoring agency yearly/ annually) (yes/no)
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Sr. No. 21. Bring out the Impact of the Programme/ Project on target beneficiary (250words max).WhetheranyImpactassessmentwascarriedoutbyExternal/InternalAgency?Ifyes,attach the Impact Assessmentreport.
Sr.No.22.Details of the target beneficiaries: Fill the details in table below and describe any unique features in 200 words below it.
Sr. No. Details Response
1 Total number of targeted beneficiaries
2 Sex ratio of beneficiaries
3 Literacy rate of beneficiaries
4 Number of Male
5 Number of Female
6 Total No. of Children (below 18 years)
7 Total No. of Female Children
8 No. of beneficiaries (Rural)
9 No. of beneficiaries (Urban)
10 No. of beneficiaries – Elderly / widows
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11 No. of beneficiaries – Differently abled
12 No. of beneficiaries – veterans (armed forces)
13 No. of beneficiaries from marginalized communities (SC, ST, OBC)
14 Other Beneficiaries
Description of Beneficiaries (200 words)
Sr. No. 23. Explain the stake holder engagement strategy adopted for the Programme/ Project planning (if any), (not exceeding 100 words).
Sr. No. 24. Resource Pooling (if applicable) S. no. Collaborating company Project name Expenditure shared in percentage name Primary Company (self) Collaborative company
1.
2.
3.
Total
Sr. No. 25.Please provide key Base-line Indicators of the project. Attach report / document on base line indicators if any. (100 words)
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Sr. No. 26.If there was a Need Assessment carried out before project, give brief about it including the methodology followed (100 words). Please attach a copy of the Need Assessment.
Sr.No.27.Briefly bring out innovation/s adopted, use of technology in planning and execution of the Pogramme/ Project in 200 words. (May cover following points but not limited to:)
Innovation: Type of innovation (social/technological/methodological)
Outcomes of the innovations (quantitative and qualitative)
Sr.No.28.Provide the details of Programme/ Project in terms of Equity, Replicability, Scalability, Relevance and Sustainability in 500 words. (May cover following points but not limited to:)
Sustainability:Steps taken to ensure social and financial sustainability of the project Scalability: Initial coverage of geography, beneficiaries, programme components and prrogramme budget. Coverage after scaling of programme in above terms. Replicability: Qualitative and Quantitative details on replication. Consideration of Environmental Sustainability (if applicable) Project Staff: Out of technical programme / project staff, please provide number of staff with professional qualification in Social Work/ Rural Development or other aligned profession.
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Sr. No. 29. Was the results achieved by the Programme/ Project covered by any print/ electronic media of national/ international repute. (tick relevant)
Yes No
Provide details in box below:
Sr. No. 30. Has the Programme/ Project been awarded/ honored / recognized by any other state/ National/ International agency / industry / community? (100 words)
Sr. No. 31. Was the Programmes/ Project completed in time? If not, what were the reasons and how long did it overshoot/ likely to overshoot.
Sr.No.32. Provide details about revenue generation activity(s) (if any) for financial sustainability of the project which has taken place subsequent to the project. (not exceeding 200 words)
Sr.No.32(a) Fill in necessary details (financial contribution) in the table below:
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Period Financial contribution (as covered in the budget Financial contribution of the project) (as not covered in the budget of the project, ifany)
Since Sl.No Specifications Units Inception of 1 project
(indicate the 2 year/s) 3
Sr.No.32(b)-Fillinnecessarydetails (non-financial contribution) in the table below:
Period Non-Financial contribution (as covered in the budget Non-Financial of the project) contribution (as not covered in the budget of the project, if any)
Since Sl.No Specifications Units Inception of project 1 Infrastructure In sq meters (indicate the year/s) 2 Technology/PPRs Specific technical details 3 Human Resources In man - hours
Sr. No. 33. Provide any available documentation and/ or promotional material to report the information provided, such as but not limited to details and background of the CSRProgramme/ Projects,howweretheProgrammes/Projectswereconducted,whoallparticipated,beforeand after analysis if any. Also indicate to what extent the Programmes/ Projects are tied to your Corporate Strategy? - in 200 words. (Additional details/documents are to be attached in single PDF file as Annexure – 8.)
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Sr. No. 34.The Company may share URL for the CSR programme / project, in downloadable format. (Also separate URLs for Videos, Images and Brochures); (multiple URLs may be submitted separated by comma).
URLs for Videos: URLs for Images: URLs for Brochures: Other relevant URLs (if any):
Sr. No. 35. Name of the Aspirational District / Difficult Terrain where the Programme/ Project has been undertaken.
[only for companies shortlisted in Category - 2]
Choose relevant category (tick appropriate)
Aspirational District Difficult Terrain
Provide name of the State and District
Name of the State Name of the District
Sr. No. 36.What were the key Infrastructure or Human development challenges that were addressed and targeted while undertaking the CSR Programme/ Project? (250 words): [only for companies shortlisted in Category - 2]
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Sr. No. 37.What has been the positive outcome of the Programme/ Project so far? How the Programme/ Project helped in meeting the aspirations of local people including total no of direct and indirect beneficiaries and how the challenges posed by terrine difficulties have been overcome?(250 words): [only for companies shortlisted in Category - 2]
Sr. No. 38.What are key developmental challenges addressed in the National Priority Areas that have been targeted? Explain, how the CSR Programme/Project is aligned with these National Priority Areas? (250 words): [only for companies shortlisted in Category - 3]
Sr. No. 39.What are the achievements gained in terms of fulfilling National Priority Areas and how the Programme/ Project have been able to make a difference in the lives of the people? (250 words): [only for companies shortlisted in Category - 3]
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Sr. No. 40. Provide Project Output Data below:
S. Issue Amount spent Key reasons no.
1 Gender
Marginalized communities (SCs/ STs, OBCs and minorities)
Differently abled
Old age / widows
Veterans (Armed forces)
Youth skill enhancement
Other beneficiaries
APPENDIX – A Only Companies Shortlisted in Category – 1 will provide information about their Project – 2 and Project – 3 in this section. (NOT applicable for Companies Shortlisted in Category – 2 and Category - 3)
PROJECT - 2
Sr.No.13. Name of the CSRProgramme/Project
Sr.No.14. Budget allotted for theProgramme/Project
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Sr.No.15. Percentage of the overall budget allotted to the Programme/Project out of the total eligible CSR of the company for the particularFY
Sr.No.16. Start date of the Programme/Project
Sr.No.17. Completion/ Expected date of completion of the Programme/Project
Sr. No. 18. Summary of the CSR Programmes/ Projects in max 700 words.
Sr. No. 19.1. Whether a new Programme/ Project or continuation from previousyear/s.
Sr. No. 19.2. Objective/s set out to be achieved while undertaking the Programme/Project. (100 words)
Sr. No. 19.3. Focus areas as compared against the areas listed in schedule VII, Primary/allied, (100 words)
Sr. No. 19.4. Key developmental challengesaddressed. (100 words)
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Sr. No. 19.5. Territorial Coverage of the Programme / Project (Number and Names of Villages/ Cities covered) No. of Cities No. of Villages
Names of Cities Names of Villages
Sr. No. 19.6. Geographical location of the Programme/ Project undertaken along with latitudeand longitude.
Location: Latitude Longitude
Sr. No. 19.7. DistanceoftheplaceofProgramme/Projectundertakenfromtheareaofoperations of the company.
Sr. No. 19.8. Reasons for choosing thematic area/s, beneficiary group/sand geographical area for intervention. (100 words)
Sr. No. 19.9. Programme/ Project implementation modalities like - by own organization/ Company Staff or through NGO or some other institutesetc. (100 words)
Sr. No. 19.10. Key lessons learnt (100 words) Sr. No. Key lessons learnt
Sr. No. 19.11. Miscellaneous/ Additional Information.(100 words)
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Sr. No. 20. Details of the Implementing and Monitoring agencies: Frequency of Monitoring Name of Due diligence of Amount Name of (quarterly/ Agency S.n implementing monthly/ half o. Project organization granted monitoring agency yearly/ annually) (yes/no)
Sr. No. 21. Bring out the Impact of the Programme/ Project on target beneficiary (250words max).WhetheranyImpactassessmentwascarriedoutbyExternal/InternalAgency?Ifyes,attach the Impact Assessmentreport.
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Sr.No.22. Details of the target beneficiaries: Fill the details in table below and describe any unique features in 200 words below it.
Sr. No. Details Response
1 Total number of targeted beneficiaries
2 Sex ratio of beneficiaries
3 Literacy rate of beneficiaries
4 Number of Male
5 Number of Female
6 Total No. of Children (below 18 years)
7 Total No. of Female Children
8 No. of beneficiaries (Rural)
9 No. of beneficiaries (Urban)
10 No. of beneficiaries – Elderly / widows
11 No. of beneficiaries – Differently abled
12 No. of beneficiaries – veterans (armed forces)
13 No. of beneficiaries from marginalized communities (SC, ST, OBC)
14 Other Beneficiaries
Description of Beneficiaries (200 words)
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Sr. No. 23. Explain the stake holder engagement strategy adopted for the Programme/ Project planning (if any), (not exceeding 100 words).
Sr. No. 24. Resource Pooling (if applicable) S. no. Collaborating company Project name Expenditure shared in percentage name Primary Company (self) Collaborative company
4.
5.
6.
Total
Sr. No. 25.Please provide key Base-line Indicators of the project. Attach report / document on base line indicators if any. (100 words)
Sr. No. 26.If there was a Need Assessment carried out before project, give brief about it including the methodology followed (100 words). Please attach a copy of the Need Assessment.
Sr.No.27.Briefly bring out innovation/s adopted, use of technology in planning and execution of the Pogramme/ Project in 200 words. (May cover following points but not limited to:)
Innovation: Type of innovation (social/technological/methodological)
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Outcomes of the innovations (quantitative and qualitative)
Sr.No.28.Provide the details of Programme/ Project in terms of Equity, Replicability, Scalability, Relevance and Sustainability in 500 words. (May cover following points but not limited to:)
Sustainability:Steps taken to ensure social and financial sustainability of the project Scalability: Initial coverage of geography, beneficiaries, programme components and prrogramme budget. Coverage after scaling of programme in above terms. Replicability: Qualitative and Quantitative details on replication. Consideration of Environmental Sustainability (if applicable) Project Staff: Out of technical programme / project staff, please provide number of staff with professional qualification in Social Work/ Rural Development or other aligned profession.
Sr. No. 29. Was the results achieved by the Programme/ Project covered by any print/ electronic media of national/ international repute. (tick relevant)
Yes No
Provide details in box below:
Sr. No. 30. Has the Programme/ Project been awarded/ honored / recognized by any other state/ National/ International agency / industry / community? (100 words)
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Sr. No. 31. Was the Programmes/ Project completed in time? If not, what were the reasons and how long did it overshoot/ likely to overshoot.
Sr. No. 32. Provide details about revenue generation activity(s) (if any) for financial sustainability of the project which has taken place subsequent to the project. (not exceeding 200 words)
Sr.No.32(a) Fill in necessary details (financial contribution) in the table below:
Period Financial contribution (as covered in the budget Financial contribution of the project) (as not covered in the budget of the project, ifany)
Since Sl.No Specifications Units Inception of 1 project
(indicate the 2 year/s) 3
Sr.No.32(b)-Fillinnecessarydetails (non-financial contribution) in the table below:
Period Non-Financial contribution (as covered in the budget Non-Financial of the project) contribution (as not covered in the budget of the project, if any)
Since Sl.No Specifications Units Inception of project 1 Infrastructure In sq meters
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(indicate the 2 Technology/PPRs Specific year/s) technical details 3 Human Resources In man - hours
Sr. No. 33. Provide any available documentation and/ or promotional material to report the information provided, such as but not limited to details and background of the CSRProgramme/ Projects,howweretheProgrammes/Projectswereconducted,whoallparticipated,beforeand after analysis if any. Also indicate to what extent the Programmes/ Projects are tied to your Corporate Strategy? - in 200 words. (Additional details/documents are to be attached in single PDF file as Annexure – 8.)
Sr. No. 34.The Company may share URL for the CSR programme / project, in downloadable format. (Also separate URLs for Videos, Images and Brochures); (multiple URLs may be submitted separated by comma).
URLs for Videos: URLs for Images: URLs for Brochures: Other relevant URLs (if any):
Sr. No. 40. Provide Project Output Data below:
S. Issue Amount spent Key reasons no.
1 Gender
Marginalized communities (SCs/ STs, OBCs and minorities)
Differently abled
Old age / widows
Veterans (Armed forces)
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Youth skill enhancement
Other beneficiaries
PROJECT - 3
Sr.No.13. Name of the CSRProgramme/Project
Sr.No.14. Budget allotted for theProgramme/Project
Sr.No.15. Percentage of the overall budget allotted to the Programme/Project out of the total eligible CSR of the company for the particularFY
Sr.No.16. Start date of the Programme/Project
Sr.No.17. Completion/ Expected date of completion of the Programme/Project
Sr. No. 18. Summary of the CSR Programmes/ Projects in max 700 words.
Sr. No. 19.1. Whether a new Programme/ Project or continuation from previousyear/s.
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Sr. No. 19.2. Objective/s set out to be achieved while undertaking the Programme/Project. (100 words)
Sr. No. 19.3. Focus areas as compared against the areas listed in schedule VII, Primary/allied, (100 words)
Sr. No. 19.4. Key developmental challengesaddressed. (100 words)
Sr. No. 19.5. Territorial Coverage of the Programme / Project (Number and Names of Villages/ Cities covered) No. of Cities No. of Villages
Names of Cities Names of Villages
Sr. No. 19.6. Geographical location of the Programme/ Project undertaken along with latitudeand longitude.
Location: Latitude Longitude
Sr. No. 19.7. DistanceoftheplaceofProgramme/Projectundertakenfromtheareaofoperations of the company.
Sr. No. 19.8. Reasons for choosing thematic area/s, beneficiary group/sand geographical area for intervention. (100 words)
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Sr. No. 19.9. Programme/ Project implementation modalities like - by own organization/ Company Staff or through NGO or some other institutesetc. (100 words)
Sr. No. 19.10. Key lessons learnt (100 words) Sr. No. Key lessons learnt
Sr. No. 19.11. Miscellaneous/ Additional Information.(100 words)
Sr. No. 20. Details of the Implementing and Monitoring agencies: Frequency of Monitoring Name of Due diligence of Amount Name of (quarterly/ Agency S.n implementing monthly/ half o. Project organization granted monitoring agency yearly/ annually) (yes/no)
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Sr. No. 21. Bring out the Impact of the Programme/ Project on target beneficiary (250words max).WhetheranyImpactassessmentwascarriedoutbyExternal/InternalAgency?Ifyes,attach the Impact Assessmentreport.
Sr.No.22. Details of the target beneficiaries: Fill the details in table below and describe any unique features in 200 words below it.
Sr. No. Details Response
1 Total number of targeted beneficiaries
2 Sex ratio of beneficiaries
3 Literacy rate of beneficiaries
4 Number of Male
5 Number of Female
6 Total No. of Children (below 18 years)
7 Total No. of Female Children
8 No. of beneficiaries (Rural)
9 No. of beneficiaries (Urban)
10 No. of beneficiaries – Elderly / widows
11 No. of beneficiaries – Differently abled
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12 No. of beneficiaries – veterans (armed forces)
13 No. of beneficiaries from marginalized communities (SC, ST, OBC)
14 Other Beneficiaries
Description of Beneficiaries (200 words)
Sr. No. 23. Explain the stake holder engagement strategy adopted for the Programme/ Project planning (if any), (not exceeding 100 words).
Sr. No. 24. Resource Pooling (if applicable) S. no. Collaborating company Project name Expenditure shared in percentage name Primary Company (self) Collaborative company
7.
8.
9.
Total
Sr. No. 25.Please provide key Base-line Indicators of the project. Attach report / document on base line indicators if any. (100 words)
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Sr. No. 26.If there was a Need Assessment carried out before project, give brief about it including the methodology followed (100 words). Please attach a copy of the Need Assessment.
Sr.No.27.Briefly bring out innovation/s adopted, use of technology in planning and execution of the Pogramme/ Project in 200 words. (May cover following points but not limited to:)
Innovation: Type of innovation (social/technological/methodological)
Outcomes of the innovations (quantitative and qualitative)
Sr.No.28.Provide the details of Programme/ Project in terms of Equity, Replicability, Scalability, Relevance and Sustainability in 500 words. (May cover following points but not limited to:)
Sustainability:Steps taken to ensure social and financial sustainability of the project Scalability: Initial coverage of geography, beneficiaries, programme components and prrogramme budget. Coverage after scaling of programme in above terms. Replicability: Qualitative and Quantitative details on replication. Consideration of Environmental Sustainability (if applicable) Project Staff: Out of technical programme / project staff, please provide number of staff with professional qualification in Social Work/ Rural Development or other aligned profession.
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Sr. No. 29. Was the results achieved by the Programme/ Project covered by any print/ electronic media of national/ international repute. (tick relevant)
Yes No
Provide details in box below:
Sr. No. 30. Has the Programme/ Project been awarded/ honored / recognized by any other state/ National/ International agency / industry / community? (100 words)
Sr. No. 31. Was the Programmes/ Project completed in time? If not, what were the reasons and how long did it overshoot/ likely to overshoot.
Sr. No. 32. Provide details about revenue generation activity(s) (if any) for financial sustainability of the project which has taken place subsequent to the project. (not exceeding 200 words)
Sr.No.32(a) Fill in necessary details (financial contribution) in the table below:
Period Financial contribution (as covered in the budget Financial contribution of the project) (as not covered in the budget of the project, ifany)
Since Sl.No Specifications Units Inception of 1 project 2
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(indicate the 3 year/s)
Sr.No.32(b)-Fillinnecessarydetails (non-financial contribution) in the table below:
Period Non-Financial contribution (as covered in the budget Non-Financial of the project) contribution (as not covered in the budget of the project, if any)
Since Sl.No Specifications Units Inception of project 1 Infrastructure In sq meters (indicate the year/s) 2 Technology/PPRs Specific technical details 3 Human Resources In man - hours
Sr. No. 33. Provide any available documentation and/ or promotional material to report the information provided, such as but not limited to details and background of the CSRProgramme/ Projects,howweretheProgrammes/Projectswereconducted,whoallparticipated,beforeand after analysis if any. Also indicate to what extent the Programmes/ Projects are tied to your Corporate Strategy? - in 200 words. (Additional details/documents are to be attached in single PDF file as Annexure – 8.)
Sr. No. 34.The Company may share URL for the CSR programme / project, in downloadable format. (Also separate URLs for Videos, Images and Brochures); (multiple URLs may be submitted separated by comma).
URLs for Videos: URLs for Images: URLs for Brochures: Other relevant URLs (if any):
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Sr. No. 40. Provide Project Output Data below:
S. Issue Amount spent Key reasons no.
1 Gender
Marginalized communities (SCs/ STs, OBCs and minorities)
Differently abled
Old age / widows
Veterans (Armed forces)
Youth skill enhancement
Other beneficiaries
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Annexure – 5
Page | 78
Annexure – V: Format for Field Verification Scoring
Format for NCSRA Field Verification
This format is to be used in accordance with the Guidance and Notes as provided in the ‘Guidance Note for Shortlisted Companies for Detailed Submission’.
Name of the Expert Committee Member :
Name of the Company who’s CSR project is verified :
Category and sub-category for Award :
Location of verification (village/block/district/state) :
Sr. Verifiable Documents/ other means to be To be Evalua Evalu Observ No Indicators verified verifie tion ation ations s. d by Guida Marks nce given 1. Name of the Incorporation certificate checked NCSRA Compli company as per Secret ance - incorporation ariat 1 certificate Non- compli ance - 0 2. CIN provided as Incorporation certificate checked NCSRA Compli per incorporation Secret ance - certificate of the ariat 1 company Non- compli ance – 0 3. Website address Web-link checked NCSRA Compli of the company Secret ance - ariat 1 Non- compli ance – 0 4.( Has the eligible Calculated and verified NCSRA Compli a). CSR spend of the Secret ance - company been ariat 1 calculated as per Non- section 135 of compli companies act ance – 2013? 0 4.( Actual CSR spent More than 2% NCSRA Marks b). in FY 2016-17 b/w 1.5 – 2% Secret to be b/w 1 – 1.5% ariat given
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less than 1% on an No spent scale of 0-4 where 4 is highes t 5.A Company PDF File containing all the Expert Compli . provides certified minutes as received from the Comm ance - relevant extracts company ittee 1 of the minutes of Memb Non- the Board of er compli Directors meeting ance – in which 0 constitution of the CSR Committee was approved, along with the composition of the CSR Committee, with no weakness. 5.B Composition of 3 Dir. + 1 Ind. Dir NCSRA Marks . the CSR Only 3 Dir. Secret to be Committee with 2 Dir.+ 1 Ind. Dir. ariat given 3 Directors and 1 2 Dir. on an Independent No Committee scale Director * of 0-4 where 4 is highes t 6.( Website address Web-link checked Expert Compli a). of the company Comm ance - where the CSR ittee 1 policy of the Memb Non- company is er compli uploaded ance – 0 6.( Company CSR Policy checked Expert Compli b). provides CSR Comm ance - policy as ittee 1 approved by the Memb Non- Board of er compli Directors ance – 0 6.(c Company’s CSR Checked as per guidance note Expert Marks ). policy relates to Comm to be the activities to ittee given be undertaken by on an
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the company as Memb scale specified in er of 0-4 Schedule VII of where companies Act 4 is 2013 highes t 7. Rationale of the Expert Committee Member to Expert Marks activities decide Comm to be mentioned by the ittee given company Memb on an er scale of 0-4 where 4 is highes t 8.A Minutes of the Check: Expert Marks (a) Meetings held by All minutes Comm to be the CSR Action taken report ittee given Committee in FY Duly signed Memb on an provided as a er scale single PDF file of 0-4 containing where minutes of all 4 is meetings with highes action taken t report on previous meeting’s points and duly signed by competent authority 8.A Proposals for CSR Expert Committee Member to Expert Compli . activities have check Comm ance - (b) been deliberated ittee 1 by the CSR Memb Non- Committee and er compli approved by ance – Board 0 8.A All CSR Expert Committee Member to Expert Compli . (c) Committee check Comm ance - minutes held ittee 1 during FY are Memb Non- appropriately er compli documented and ance – are presented to 0 the board. 8.B CSR reporting has Expert Committee Member to Expert Compli . been done by the check Comm ance - (a) Company in ittee 1 required format
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as mandated by Memb Non- Act. er compli ance – 0 8.B If company has Expert Committee Member to Expert Compli . failed to spend check Comm ance - (b) prescribed CSR ittee 1 spend, then Memb Non- reason for so are er compli given in the ance – Board’s Report? 0 9. Details of Nodal As per Detailed submission NCSRA Compli Person of CSR format Secret ance - given ariat 1 Non- compli ance – 0 10. The category of As per Detailed submission NCSRA Markin A detail submission format Secret g not is same as one, ariat requir the company was ed nominated for CSR award 10. Sub-category of As per Detailed submission NCSRA Markin B detail submission format Secret g not is same as one, ariat requir the company was ed nominated for CSR award 10. State of Project Field Verification Expert Markin C Submission Comm g not ittee requir Memb ed er 10. Geographical Expert Committee Member to Expert Markin D spread of CSR check Comm g not activities ittee requir Memb ed er 11. Brief description Description Expert Markin of business Area of business Comm g not Core Sector ittee requir Focus area Memb ed Size of business er 12. Rationale for Expert Committee Member is to Expert Markin Award reflect whether claim made by Comm g not company in sr. no. 12 are ittee requir supported by documents Memb ed pertaining to CSR governance er
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and CSR annual report, and observations in the field. 13. Verify name of Verify from CSR Policy of Expert Compli (a) the project is company Comm ance - listed in the ittee 1 approved CSR Memb Non- policy of the er compli Company. ance – 0 13. Verify name of Verify from Annual Report of Expert Compli (b) the project is company Comm ance - listed in the ittee 1 annual CSR Memb Non- report of the er compli Company? ance – 0 14. Has the budget Based on project documents, Expert Marks allotted for minutes of CSR committee, Comm to be specific project Expert Committee Member may ittee given been spent? How ascertain the extent of Memb on an much? expenditure and accordingly er scale grant marks. of 0-4 100% where 75% - 99% 4 is 50% - 74% highes 40% - 49% t Less than 40% 15. Percentage of the Answer provided by company. Expert Markin overall budget Expert Committee to gauge Comm g not allotted to the relative importance of ittee requir Programme/Proje prog./project in overall CSR ed ct out of the total Policy based on the answer eligible CSR of given. the company for the particular FY 16. Does the project The project should have been in Expert Compli fall in window operation and delivered its Comm ance - “started on or impact during the said duration ittee 1 after 01stApril in order to be considered for Non- 2014 and National CSR Awards- 2018. This compli completed on or does not exclude project ance – st st initiated before 1 April 2014. 0 before 31 March 2018” This may be verified from project documents such as annual reports, process documentation, CSR Budget of different years, CSR Committee Minutes of meetings, etc.
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17. Completion/ As per answer given by company Expert Compli Expected date of . Expert committee to evaluate if Comm ance - completion of the the beneficiaries have started ittee 1 Programme/Proje receiving the benefits of Non- ct prog./project compli ance – 0 18. Summary of the Summary given is verified during Expert Marks CSR the field verification. Comm to be Programmes/ ittee given Projects in max on an 700 words scale of 0-4 where 4 is highes t 19. Whether a new As per answer given by company Expert Compli 1. Programme/ Comm ance - Project or ittee 1 continuation Non- from previous compli year/s. ance – 0 19. Objective/s set Field verification may verify if Expert Marks 2. out to be the objectives written by Comm to be achieved while company are achieved. ittee given undertaking the on an Programme/Pro scale ject. of 0-4 where 4 is highes t 19. Focus areas as Verifying CSR activities with Expert Marks 3. compared Schedule VII Comm to be against the ittee given areas listed in on an schedule VII scale of 0-4 where 4 is highes t 19. Key To verify if the challenges faced Expert Marks 4. developmental by the target beneficiaries Comm to be challenges were taken-up for resolution ittee given addressed by CSR intervention carried out on an though the scale programme/project. of 0-4 where
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4 is highes t 19. Territorial Scale of CSR project need to be Expert Marks 5. Coverage of the validated. Comm to be Programme / ittee given Project on an scale of 0-4 where 4 is highes t 19. Geographic As per answer provided by the Expert Compli 6. location of the company Comm ance - Prog./Project ittee 1 undertaken Non- alongwith compli latitude and ance – longitude. 0 19. Distance of the As per answer provided by the Expert Compli 7. place of company Comm ance - Programme/Pro ittee 1 ject under Non- taken from the compli area of ance – operations of 0 the company. 19. Reasons for Field verification of the answer Expert Marks 8. choosing given. Comm to be thematic ittee given area/s, on an beneficiary scale group/sand of 0-4 geographical where area for 4 is intervention. highes t 19. Programme/ Field verification of the answer Expert Compli 9. Project given. Comm ance - implementation ittee 1 Non- compli ance – 0 19. Key Field verification of the answer Expert Marks 10. lessons given. Comm to be learnt by ittee given the on an company scale in of 0-4
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planning where and 4 is implemen highes tation of t the CSR project/p rogramm e. 19. Miscellan Field verification of the answer Expert Compli 11. eous / given. Comm ance - Additiona ittee 1 l Non- Informati compli on ance – 0 20. Details of Details given by the company Expert Marks the are verified in field. Comm to be Impleme ittee given nting and on an Monitorin scale g of 0-4 agencies where 4 is highes t 21. Impact As per answer given by Expert Compli (a) Assessme company. Comm ance - nt done? ittee 1 Non- compli ance – 0 21. Methodol Expert committee to evaluate Expert Marks (b) ogy of on methodology of impact Comm to be Impact assessment ittee given Assessme on an nt scale of 0-4 where 4 is highes t 21. Impact on Expert committee Member to Expert Marks (c) beneficiar verify the impact of CSR Comm to be ies interventions in changing lives ittee given of beneficiaries on an scale of 0-4 where 4 is
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highes t 21. Effect on Expert Committee Member to Expert Marks (d) local verify the effect of CSR Comm to be social, interventions on various ittee given economic developmental indicators and on an , evaluate. (May provide scale environm observations separately) of 0-4 ental and where other 4 is developm highes ent t indicators 22. Details of Based on quantity and Expert Marks the target descriptive information, expert Comm to be beneficiar committee to evaluate. ittee given ies on an scale of 0-4 where 4 is highes t 23. Stake- Verify the answer given by Expert Marks holder company in field. Comm to be engagem ittee given ent on an strategy scale of 0-4 where 4 is highes t 24. Resource Verify the answer given by Expert Compli Pooling company in field. Comm ance - ittee 1 Non- compli ance – 0 25. Base-line Whether Baseline Survey has Expert Compli (a) survey of been done? To verified from its Comm ance - the prog. report. ittee 1 / project Non- compli ance – 0 25. Key Base- Expert Committee to evaluate Expert Marks (b) line based on these indicators and Comm to be Indicators impact of the prog./project ittee given against these. on an
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of the scale project of 0-4 where 4 is highes t 26. Need Whether Need Assessment Expert Compli (a) Assessme Survey has been done? To Comm ance - nt of the verified from its report. ittee 1 prog. / Non- project compli ance – 0 26. Articulati If there was no need Expert Compli (b) on / assessment survey, does Comm ance - defining company articulate these? ittee 1 communi Non- ty needs compli by the ance – company 0 ? 26. Methodol Expert committee to evaluate Expert Marks (c) ogy of the the methodology of the needs Comm to be needs assessment. ittee given assessme on an nt scale of 0-4 where 4 is highes t 27. Innovatio Expert Committee to evaluate Expert Marks (a) ns based on the type of Comm to be adopted innovation i.e. ittee given in approach/technological/met on an planning hodologicaladopted in CSR scale of 0-4 and prog. / project execution where of the 4 is prog./ highes project t 27. Outcomes of the Expert Committee to evaluate Expert Marks (b) innovations based on the outcomes of the Comm to be (quantitative innovations. ittee given and qualitative) on an scale of 0-4 where 4 is highes t
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28. CSR prog. / Expert Committee to verify Expert Marks (a) project sustainability objectives and Comm to be sustainability to rate the steps taken and ittee given outcomes to ensure social on an and financial sustainability scale of 0-4 of the project where 4 is highes t 28. CSR prog./ Expert Committee to verify Expert Marks (b) project and rate based on: Initial Comm to be scalability coverage of geography, ittee given beneficiaries, programme on an components and scale of 0-4 programme budget. v/s where Coverage after scaling of 4 is programme in above terms. highes t 28. CSR prog./ Expert Committee to verify Expert Marks (c) project and rate based on: Comm to be Replicability ittee given Qualitative and Quantitative on an details of original site of the scale project. v/sReplicated to other of 0-4 geographical areas or other where 4 is intervention sectors– highes (coverage after scaling of t programme in above terms). 28. Environmental Expert Committee to Expert Markin (d) Sustainability evaluate if any consideration Comm g not ittee requir to environmental ed sustainability was given through the CSR prog./project. 28. Qualified project Expert Committee to verify if Expert Marks (e) staff project staffs have Comm to be ittee given professional qualifications on an required i.e. in Social Work/ scale Rural Development or other of 0-4 aligned profession and what where 4 is is their percentage. highes t 29. Coverage by Expert Committee to put Expert Menti print/electronic details about coverage Comm on the media of ittee details
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national/interna no tional repute. marks are requir ed 30. Other Expert Committee to verify Expert Menti Awards/recognit and put details Comm on the ion ittee details no marks are requir ed 31. Completion of Expert Committee to Expert Marks project within evaluate if the project was Comm to be prescribed time. ittee given completed within time limit on an specified, if not, to check the scale authenticity of reasons if it of 0-4 was delayed. where 4 is highes t 32. Revenue Expert Committee to Expert Marks generation for evaluate based on Comm to be continuity of ittee given CSR programme/ project design on an programme/ and its implementation if scale project continuity of CSR of 0-4 Intervention has been where 4 is achieved through measures highes such as user fee etc. “Section t 135 requires CSR interventions to be not be in ordinary course of business” 32. Financial Expert Committee to verify Expert Compli A. Contribution the answers based on Comm ance - (revenue ittee 1 generation) information contained in Non- programme/ project compli documentation, budget etc ance – given by company. 0 32. Non-financial Expert Committee to verify Expert Compli B. contribution the infrastructure, IPR, and Comm ance - ittee 1 Human Resources etc. which Non- may have been made compli available by the company ance – outside the budget of the 0
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CSR programme/ project and may be in kind. 33. Documentation Expert Committee to verify and Expert Marks reaffirm the answer based on - Comm to be why the particular prog./ project ittee given was considered necessary in the on an target area and why it was finally scale taken up? Its planning, conduct, of 0-4 supervision, stakeholders both where from the Company side 4 is (executers) and the target highes beneficiaries. Before and after t analysis will help in comparing the two scenarios and help in correctly understanding the impact of the programme/project. 34. Videos/Images/ Expert Committee to review and Expert Highlig brochures/& correlate with other responses in Comm ht any other URLs verification ittee specifi c details . no marks are requir ed 35. (Only for Verify if the project location is in Expert Highlig Category – list of aspirational district as Comm ht any 2)Aspirational notified by NITI Aayog or is a ittee specifi District where difficult terrain (Hilly area) or in c the North-eastern State details . no Programme/ marks Project has are been requir undertaken ed 36. (Only for Expert Committee to evaluate Expert Marks Category – 2) based on - what kind of Comm to be Key Infrastructure or Human ittee given Infrastructure or development challenges were on an Human identified and addressed. Impact scale development of the CSR intervention in or of 0-4 challenges benefits expected in future. where addressed. Details of type/ s of 4 is intervention/ s and total no of highes beneficiaries. t 37. (Only for Expert Committee to evaluate Expert Marks Category – 2) based on -how the Prog./ Project Comm to be helped in meeting the ittee given
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Positiveoutcom aspirations of local people on an e of the including total no of direct and scale Programme/ indirect beneficiaries and how of 0-4 Project so far. the challenges posed by terrine where difficulties have been overcome? 4 is highes t 38. (Only for Expert Committee to identify Expert Marks Category – 3) which of the National Priority Comm to be Key area has been targeted by ittee given developmental undertaking the said CSR on an challenges intervention and shortcomings scale addressed in the faced by the target population of 0-4 National Priority has been targeted to bring about where Areas. improvements in the life of the 4 is people. highes t 39. (Only for Expert Committee to evaluate Expert Marks Category – 3) based on the benefits and Comm to be Achievements impacts as are envisaged by ittee given gained in terms National Priority areas that have on an of fulfilling been extended to the target scale National Priority population by undertaking the of 0-4 Areas. said CSR intervention. where 4 is highes t 40. Project Output Verify with field visits and Expert Highlig Data highlight any specific Comm ht any observations. ittee specifi c details . no marks are requir ed
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