Regular City Council Meeting March 12, 2015

Page 1 of 23 CITY OF ST. PAUL CITY COUNCIL REGULAR MEETING March 12, 2015

REGULAR MEETING

Regular Meeting Opened: 6:30 p.m.

Roll Call: Mayor Kim Wallis, Councilor Mike Bernard, and Councilor Jenni LaFevre, Councilor Rosemary Koch

Absent: Councilor Joel Halter

Also Present: Lorrie Biggs, City Recorder, Lee Koch and Frank Sinclair, St. Paul Public Works, Scott and Diana Wise, Joanne Wallis, Greg Leo, Jody Carson, John Rankin, City Attorney

Call to Order: 6:30 p.m.

Consent Agenda:

It was moved Councilor Mike Bernard to approve the consent agenda as presented. Councilor Jenni LaFevre spoke up and stated that she would like to discuss the bill from the City Attorney before making a motion to approve the bills. She stated that the bill is almost $4,000.00 and she for one has no idea what it is for. Councilor Mike Bernard spoke up and stated that some of the stuff on the bill they could have avoided calling the attorney if they had more work sessions. Councilor Mike Bernard asked the Mayor if the attorney would be attending the meeting and the Mayor responded that he spoke with him at 5:30 p.m. and he is on his way. Councilor Mike Bernard stated that they should be talking as a group about this stuff that is on the bill or having more work sessions to discuss these things like Council Rules and the Employee Handbook. Councilor LaFevre spoke up and stated that she would like to see more transparency. Councilor Mike Bernard stated some of the stuff on the bill is pretty important and they need to talking as a group and if everyone one is sitting down and talking and they all get the same information at the same time they may not need the attorney before they call because $4,000.00 is quite a bit of money and maybe some of these issues they used the attorney for are not really that urgent that they need to call the lawyer so often. He stated that the employee handbook and job descriptions are Council discussions. The Mayor responded and stated that was the plan for the last meeting but because John Rankin was sick it had to be re-scheduled and when that happens it should address all those issues. Councilor Rosemary Koch commented that most of the items, not all of them on the bill required the attorney's comments. She stated that they need to reduce the contact with him and keep the conversations brief and stated that she thinks they have too many projects going all at once and they are just spinning their wheels and they really need to take them one by one or two by two and it will take some time to get them done. They have also had a lot of activity lately with the Main Street issues and irate citizens and the attorney does need to be involved but maybe not at this time when they are shuffling through so many things. She stated that she is also very concerned about the attorney bill. Councilor LaFevre stated that John Rankin also stated that CIS has free legal services so they can be contacted also. Councilor Koch agreed and stated Regular City Council Meeting March 12, 2015

Page 2 of 23 they should be contacting them instead of John and pass it through them first. Councilor Mike Bernard stated that one of the issues is whether or not they should allow those people to drill to see if they find the fuel seepage and it was maybe not a true emergency. Councilor Bernard stated that it is just a lot of money unless someone has a check they want to donate to the City. Councilor LaFevre stated that she thought the attorney was more for legal services versus some of the other things. She stated that if they need training it is less expensive to bring training in for them than spending this much money out on a lawyer. Councilor Koch stated that she doesn't think any of them know that much about law and Councilor LaFevre agreed and stated that was true but they could bring someone in that could help them. Councilor Koch stated that she would rather be safe than sorry and they need to look at the other avenues first. Councilor LaFevre agreed. The Mayor asked if there was any more discussion and stated that he is still waiting for a second. Councilor Koch stated that in the minutes she thought some things were missing and asked Lorrie if they were verbatim? Lorrie stated they were not because she was asked to shorten them down a bit. Lorrie asked if they want them that way because it is a huge difference in the time and cost for the city to do them that way. The Mayor responded and stated that is an agenda item for discussion later. Councilor Koch stated that she doesn't think she would approve them then and asked how she could be able to listen to the minutes to ease her mind. Lorrie stated that she could put them on a CD. Councilor Koch asked if there is any way she could come into the office or out in the Hall and listen to them and Lorrie stated there really wasn't because once they are moved to her computer the only way she can transfer them back is on a CD. Councilor Mike Bernard stated that he would resend his motion and remove the minutes from the approval until later. Councilor Koch asked him if that included all the bills and the minutes too? He stated sure, everything. Councilor LaFevre asked if they could do that, table it and still move on and the Mayor stated that he can do that and any of the other Councilor's could make a motion to approve the consent agenda if they wanted. Councilor LaFevre asked if they could table the whole thing and still move on? The Mayor stated they could.

The Mayor stated that Councilor Mike Bernard may have an emergency that would require him to leave early so they are going to take few things out of sequence and stated that he would give Councilor Bernard leeway to decide how they would move forward or pick and choose. Councilor Mike Bernard stated that he doesn't want to talk about the Hall ordinance and asked if that is why Bryan Hockett and Laurie Nicklous are there? The Mayor stated they are here to discuss the Parish BBQ and they will be scheduling a work session to go over the hall ordinance. Councilor Mike Bernard stated that he wants to make sure they are going to do that for the Hall Ordinance and the Sales and Solicitations Ordinance. The Mayor asked him if he wanted to pick some dates to do that and Councilor Bernards stated that they just need to pick some dates and let him know anytime.

Public Comment:

Greg Leo and Jody Carson Friends of Champoeg Presentation : Greg introduced himself to the Council and stated that he is the former President of the Friends of Historic Champoeg. With him is Jody Carson. He stated they serve together on the Willamette Falls National Heritage Committee Board. There presentation will be about that tonight. Jody passed out some information and stated that they are representing the Willamette Falls National Heritage Area Collation. She explained that it is a non-profit organization with a board of 23 different citizens that are committed to enhancing and preserving the history around the Willamette Falls and along the Willamette River. She stated that they have a great proposal tonight they would like them to consider and it will not cost them anything but they do need their support to move forward with this National Heritage Area that they will like to Regular City Council Meeting March 12, 2015

Page 3 of 23 have that will enhance and support economic development around the heritage in this area. She would like to them to join in their efforts to become a National Heritage Area. National Heritage areas on non-regulatory and are locally administered and are created to tell about the National Heritage around the areas they are created to tell the story about the area around the country. She stated there are not any on the West Coast right now but there are a lot back East. They would be the first National Heritage Area on the West Coast if they can get the designation. It is basically a designation that has to be approved by Congress and it is administered through the National Park Service. The coalition was started in 2006 because the area around West Linn and Oregon City there were having some crisis with things closing like the End of the Oregon Trail Museum and the Museum of the Oregon Territory and the closure of the Willamette Locks. There were a lot of things and they were noticing a lot of their museums and heritage areas interruptive sites and commerce being effected by not having a good mechanism to keep them open. They started looking around to find something that would help them preserve what they have. She stated that is why they choose the National Heritage Area because it is non-regulatory and there is no cost to them to join it. She stated it was a good way to tell of the heritage about the falls and up and down the river around the falls. The way National Heritage areas are formed is to have central themes and stories that are portrayed by the heritage area and that is one of the things they have a lot of in this area. Usually the boundaries are determined by the geography of the area. They put forth a feasibility study that outlines all the packaged themes are and what the boundaries are and then it needs to be approved by congress and then it is under the National Park Services. She stated that she thinks they have a really great National Area story right around Willamette Falls but trying to sell that to a National Park Service they stated there really is not enough up there and requested they tell a broader story. She stated they were really looking at the themes of the settlement at the End of the Oregon Trail and the heritage and history and the industrial history around Willamette Falls. The power plant and paper mills at the falls so their original heritage was parts of West Linn, parts of Lake Oswego and parts of Oregon City because that was the industrial heritage and the end of the Oregon Trail. Basically in consultation with the person that was helping them with the Economic Plan his recommendation was to expand the boundaries. In the first boundary they had the first capital but they did not have the first meeting places of planning for statehood which was in Champoeg. They had the second wave of early missionaries but not the first and they had festivals but not a lot of traditions that highlight the Oregon Trail but not the ethnic unities in the area. With the expansion of the boundaries they will gain the German traditions of Aurora and with St. Paul the long standing Rodeo tradition, French Prairie the rich soils and the beginning of farming and it just deepens the story. She stated they decided to approach all the communities up and down the river from where they are at the falls down to Mission Bottom State Park. They would like to approve them for the National Heritage area. Basically parts of Aurora, Wilsonville, Canby, St. Paul, Butteville, Newberg, Dayton and the Willamette Mission State Park. She stated they do not want to go all the way to Salem and with staying in this area they really are focusing on the early settlements and industry. Greg stated in wrapping it up they would like a resolution from Council supporting the National Heritage Area. He stated there is a draft in the package of materials they were provided. Greg stated that in discussing the document with Monsignor Moy's they were not happy with the St. Paul history part of it so he has a meeting scheduled to go over the St. Paul portion of the story. He stated that the story is this, St. Paul is the place that was the first Catholic Mission West of the Rockies. It is the place that the only Revolutionary War Veteran West of the Rockies. He stated that it is where the early settles of Oregon lived and married the Native American women and started families. He stated the wording in the document for the St. Paul area will be changed. Councilor Mike Bernard asked if the projected goal for this project is to receive Federal Funding and Greg replied that is what they are expecting. He stated they can anticipate between $100,000 and $200,000 a year in Federal money for this Regular City Council Meeting March 12, 2015

Page 4 of 23 project. Councilor Rosemary Koch asked the difference is between a National Heritage Area and St. Paul that is a National Historic District? Jody replied that there are all sorts of regulatory issues with National Historic Districts where National Heritage Areas do not have the same regulatory overlays to it. She explained that is the real advantage. Greg explained that this does not have any land use affect what so ever. This doesn't have any overlay and does not say what can and cannot be done with the land. This will allow them to be on the map and get some signage that will say "Willamette Falls National Heritage Area" and basically use it as part of the tourist and promotions. Councilor Jenni LaFevre asked if the money is actually given to them or is a grant and Jody replied that the money is actually given to them and they can use it for leverage for grants. Councilor Koch stated that when she first received this information she went through it and did not see a lot of the St. Paul information she thought should be included so she pulled out Harvey McKay's book and went through it. Greg Leo stated that is why they want consult with the local historians before they prepare their final draft. Councilor Mike Bernard stated that if they leave town and head towards Donald about mile or two outside of town by A&R Spada Farms there is an old steel fence post and there was a narrow gauge railroad that went down to the river at the St. Paul landing. Greg stated that it really is a rich history that needs to be told. Councilor Jenni LaFevre stated that they talked about trying to get a grant to put in some historical interruptive panels across the street in the park and make it a historical museum so this would fit in with that project. The Mayor stated that they would encourage them to get in touch with Marcie Garritt, Planning Chair and stated that she is also trying to re-establish their Historical Resources Board. Councilor Mike Bernard stated that it would be a great idea to have coffee and cookies public meeting to get some of the history from the older people that can still remember. The Mayor stated that he would entertain a motion from the Council to adopt the resolution adopting the National Heritage Area. Councilor Mike Bernard spoke up and stated that he would make a motion to approve it. Lorrie stated that the resolution was never on the agenda for approval at this meeting. The Mayor stated they will need to draft it in their own form and then adopt it. Councilor Mike Bernard stated that he would like to see that done for the next meeting. Councilor Koch asked if they are going to keep the name as the Willamette Heritage Area and Greg stated that they have considered changing the name. Councilor LaFevre asked if they need to wait to pass the resolution until after they know what the name is going to be and Greg replied they are trying to communicate with Congress now so they would like to get the resolutions passed first.

It was moved my Councilor Mike Bernard to direct Lorrie Biggs, City Recorder/Treasurer to prepare a Resolution for the next meeting, approving the National Heritage Area. Councilor Jenni LaFevre seconded the motion. The Mayor called for the vote. Councilor Bernard - Aye, Councilor Koch - Aye, Councilor Halter - Absent, Councilor LaFevre - Aye, Mayor- Aye, motion passes 4-0.

CITY PARK RESTROOMS: The Mayor stated that he was approached by Brian Love with the Rodeo Association about the park restrooms. He stated that the Rodeo Association is thinking about taking down the old restrooms and bringing in extra porta potties during the Rodeo and then at some point making a proposal to the Council to come back to rebuild them. He stated all Brian really wants to know is whether or not the Council would be interested in receiving a proposal on it. Councilor Mike Bernard asked the Mayor if he actually said they would come back with a proposal to rebuild them and the Mayor stated that was correct that is what he said. Councilor Mike Bernard stated that he would like to see them go away and bring in more porta-potties. Councilor LaFevre stated they actually had talked about moving them to a different spot. It's not a great spot now. The Mayor stated that Brian would just like to know if the Council would be willing to look at a proposal? Councilor Mike Bernard stated that at one time they did look at taking them down after they took the ones down by the office. The City at that time thought they could get grants and then they found out Regular City Council Meeting March 12, 2015

Page 5 of 23 it was going to cost $500,000 and it just fell to the way side. Councilor LaFevre stated there are some park grants available that could be used for that. Councilor Koch stated that she would like to see if it is able to be repaired. She stated the women's restroom is in good shape and during the Rodeo she appreciates that restroom. She stated that she has never been in the men's though. Councilor Mike Bernard stated to make it ADA compliant they would have to get a permit and they might as well forget it because they do not have enough money in the bank. Councilor Koch stated that she doesn't think it would take that much to make it ADA because it is a ground floor. The Mayor stated it would take a lot they would have to have access ramps, remodeled stalls. Councilor Bernard stated they probably couldn't do it because they are on dirt. Councilor LaFevre stated the bigger issue is what it does to them in their system during Rodeo. Lee Koch stated the grease isn't as bad anymore now that Mike Bernard has worked on that big time and it is not as bad as it use to be. Councilor LaFevre stated they are always getting plugged with feminine things and diapers and everything else. Frank stated that is pretty small compared to all the restrooms in the Park. Frank stated that Councilor Bernard's estimate of $500,000 is pretty accurate because he worked with Donald and they wanted to put them in their park and they ended up not doing it because of the new regulations. The Mayor asked the Council what their wishes should he tell them that before they look at anything they want to see a proposal? The Mayor stated the question in front of the Council is A.) they do not want to do anything at all with the bathrooms, or B) the City Council is willing to look at a proposal from the Rodeo Association to remove and replace the bathrooms.

It was moved my Councilor Mike Bernard to allow the Rodeo Association the opportunity to come to the Council with a proposal to remove the existing restrooms in the park and replace them with porta-potties for this year's Rodeo and to move forward with a plan to replace them alter. Councilor Jenni LaFevre seconded the motion. The Mayor called for the vote. Councilor Bernard - Aye, Councilor Koch - Aye, Councilor Halter - Absent, Councilor LaFevre - Aye, Mayor- Aye, motion passes 4-0.

Councilor Koch stated that she was on the committee when they made the Hall ADA and it didn't cost that much to do the ADA portion of it with the exception of the elevator. Councilor Bernard stated that if they pulled a permit they would have to put in sprinklers and Councilor Koch stated there are not sprinklers in the Hall. Councilor LaFevre interjected that they can speculate all day but until they do something about it there is no use for it. John Rankin suggested they get a copy of the Donald's plans. Frank replied they just had preliminary plans done and when they found out the cost they changed their minds. Councilor LaFevre stated that Dayton was able to get park restrooms put in with grant money. Councilor Bernard stated that Mike Dolan looked at redoing the park restrooms at one time but found out how much it was going to cost and dumped the idea.

BUDGET COMMITTEE APPOINTMENTS: Lorrie stated that Wade Bradley would like to be appointed to the Budget Committee. The Mayor asked if there were any other applicants and Lorrie stated there has not been any. The Mayor asked if all the current members are going to remain and Lorrie replied they will have two vacancies after they appoint Wade. Councilor Mike Bernard stated that they have two people in the audience that could be appointed to the Budget Committee. Scott and Diana Wise did not respond.

It was moved my Councilor Mike Bernard to appoint Wade Bradley to the Budget Committee to a vacant position. Councilor Rosemary Koch seconded the motion. The Mayor called for the vote. Councilor Bernard - Aye, Councilor Koch - Aye, Councilor Halter - Absent, Councilor LaFevre - Aye, Mayor- Aye, motion passes 4-0. Regular City Council Meeting March 12, 2015

Page 6 of 23

CITY TRUCK: Councilor Jenni LaFevre stated that she sent an email and that she went down and looked at the one they have at surplus. The Council before directed staff to go to State Surplus to look for a vehicle because of the fleet maintenance and the blue book costs so that is why they have not looked anywhere else. Anytime they have gotten close to is over their budget and anything over $5,000 needs to be budgeted and they are looking for a lift, racks and storage so if want something different then they need to look at it again and give them different directions because that is what they told them last time. Councilor Bernard asked if they budgeted for this last year and Lorrie stated they did not. She stated they started talking about it after the last budget year. Councilor Mike Bernard asked if there was a chance of getting something for less than $5,000? Lorrie replied that it all depends on what they want. The Mayor stated that the issues he had with the vehicle is that it was s crew cab and a flat bed and they looking at their use it didn't seem like the right vehicle and it seemed to him to that they need more of a maintenance truck. He stated that the staff can help them better but he thinks they need a truck that can haul pipe and tools versus gravel and bark dust so a utility body truck just makes more sense to him. Councilor Koch stated that she agrees with that and stated a regular pickup with a trailer would be a better idea. She stated that she thinks it is oversized for what they need. Councilor LaFevre stated that she agrees it was over sized but for the price it was a really great deal at $8500. Councilor Mike Bernard asked if they could buy something like this if it is not budgeted and Lorrie stated it really should be budgeted and they could probably take money from Repair and Maintenance since it falls under repair and maintenance since that is what they are using it for. John Rankin stated they could with a budget amendment. Lorrie stated that they need to decide what they are looking for and it needs to be budgeted in the next fiscal year and the Council needs to decide on an amount because they just seem to keep going in a circle. Councilor LaFevre stated that the Ranger is going to go belly up one of these days. Lee Koch stated that it is really frustrating that the employees have to keep using their own vehicles too for two years. The Mayor stated that the City provides them with a vehicle to use so they are not required to use their own vehicle. Lee replied when they both have to use a vehicle they are forced to use their own vehicle because they only have one and they both need it to do their job. Councilor LaFevre stated that they have discussed and they decided they did not want them using their own vehicles because of the liability. Councilor Koch stated that this is something that has been discussed several times last year and possibly the year before and at that time Lee was asked about it and he stated that he didn't mind doing it short term but they really needed to look at getting second vehicle. Lee stated that he didn't mind when he had a pick up but he hasn't had a truck for over a year. Councilor Mike Bernard spoke up and stated that the reason it has been put off is because they have had unforeseen issues that have cost the city a lot of money and they have had to put it off. Lee spoke up and stated it was because the Council did things that cost the City money because they didn't consult with the staff. Councilor Mike Bernard stated that things have come up and Lee stated that he just wanted to make it clear that it was the Council making bad decisions and it cost the city money not the employees. Councilor Mike Bernard stated that for whatever reason they have had to spend a lot of money. Councilor Mike Bernard stated that he is not placing blame on anyone and if he remembers correctly he wanted to put it off until the next budget year. He stated that he doesn't think they need a crew cab or a dump bed, it is more important to have a lift gate with a headache rack and places to put stuff on pipe so they have a place to carry it that is secured. He stated that they shouldn't spend any money on a service truck when they have so many problems with the well because people are going to be upset that they cannot have good water but they can buy a truck. Lee replied that he will just start walking from point a to b then. The Mayor interrupted and told Lee he is out of order. Lee replied that he knows he is because he is always out of order. Lee stated that he hasn't had a pickup in over a year now and before when he had a pickup he didn't care as much but when he is trying to Regular City Council Meeting March 12, 2015

Page 7 of 23 do a job and Frank has the pickup he cannot do his job and Frank shouldn't have to drive his vehicle either. Lee stated that it is not about the truck they looked at. It's about the fact that this has been going on for over a year and they have not done anything about it and it is very frustrating. He stated that he just wants them to make a decision. John Rankin asked if they can schedule the use of the truck between the two of them until they can get another vehicle because they need to budget the money. The Mayor stated that he would like to see this go through the budget process so it is transparent and they don't need to necessarily limit themselves to State Surplus but it should be budgeted. He stated they are coming up on the end of the State Budget Cycle so they are going to be releasing a bunch of fleet vehicles soon. Lee replied they already did that and surplus got the vehicles in last month. The Mayor stated they will have a lot more vehicles coming through the inventory in the next few months in surplus. John stated that staff needs to put together a list of what it is they want and come up with a range and present it to Council to have it included in the budget. The Mayor stated they should prioritize their uses, what is it going to be used for mostly. He stated that they want to lessen the need for them to run back to the shop. Councilor LaFevre asked what they can spend right now without it being budgeted and Lorrie replied that she would prefer it be budgeted. John Rankin asked them if they want to agree on the process. Councilor Koch stated that she would like to see a list of uses from the staff on what they use the vehicle for. The Mayor commented what they are looking for is a list of vehicle specifications. Lee stated that all he wanted was another Ranger and the last Council didn't like that idea. The Mayor stated that this is a new Council. John Rankin asked if that is the consensus of the Council? The Council agreed that is how they would like to proceed.

STAFF REPORT:

WORK SESSION - COUNCIL PROJECT UPDATES: Special Contract for Parish BBQ (Mayor): The Mayor explained that Bryan Hockett and Laurie Nicklous were attending the meeting to lock in the use of the Hall for the Parish BBQ during the Rodeo. He stated they talked to him from the Parish to firm up their ability to lock in the Hall for the Parish BBQ during the Rodeo this year. He stated they are all involved in re-writing the Hall Ordinance and they want to make sure they get the ordinance done right so instead of rushing into it and accommodating the Parish for their traditional use of the Hall. For the BBQ what it was suggested they do is enter into a onetime special use contract with the Parish and they can get that firmed up with them and not leave them hanging. He stated that he did discuss the issue with John and he didn't find any issues with that. He stated that if they went ahead with a special contract them the Council would negotiate that with the Parish and do it fairly quickly. Councilor Mike Bernard stated that they should get it done and asked Laurie Nicklous what they need. Laurie explained what they have done in the past is pay for one days use of the Hall for $250 and utilized the Hall for five days for all shows and they have possession of the Hall for seven days from Sunday to Sunday. She stated that she doesn't expect to pay for one days use any longer but was hoping that they could meet in middle somewhere. She stated that she would like to get some guidance from the Council on what they want. Councilor Mike Bernard asked if they have been paying the same thing every year and Laurie replied they had up until last year. He asked her what they paid last year and she replied they paid $1,200 and he asked her if that was a week or ten days and she stated that it was a full week because they moved in on Sunday after mass and then shows were Tuesday - Saturday so they moved out Sunday after mass with the cleaning crew. Councilor Rosemary asked if the $1200 included the deposit and Laurie stated that it was just the rental not the deposit. She stated that she appreciates their efforts in re-writing the ordinance and they have been good stewards of the Hall with their last rentals of the Hall. Councilor Mike Bernard asked her what they charged her prior to last Regular City Council Meeting March 12, 2015

Page 8 of 23 year and she replied $330 without the deposits. Councilor Koch stated that she really feels that the five day waiver in the ordinance can be used because it is a single event as far as she is concerned and the allotted time in the ordinance is a five day period. She stated that she is not aware of that rate. The Mayor stated with a special contract they would negotiate the terms. He stated they would come with a mutual agreement of the terms. Councilor Koch stated that if it is 10 days then it is two events or two sections of five. Councilor Mike Bernard asked what she is saying in money and asked what the price would be for two events? The Mayor stated they really do not need negotiate the price at this meeting but it would authorize Council to negotiate a contract and they can come back and have final approval later. Councilor Koch stated that would put them into April and the Mayor stated that he doesn't feel it will be put out that long they very likely will be having a special meeting in the next two to three weeks and they can put it on the agenda to get it done. The Mayor asked John Rankin if it would be a simple contract to draft up and John replied a letter agreement is fine as a onetime process. The Mayor stated that the thing would be to have one or two of the Councils agree to negotiate for the City and work with Bryan Hockett and Laurie Nicklous and make some recommendations and come back to the Council. Laurie Nicklaus stated that she is anxious to get these things on the books and it makes Lorrie's life easier. Laurie stated not only BBQ but Parish Breakfast and the Dinner Dance next year. The Mayor stated the other events down the trail can be addressed by the new ordinance and they will have that completed by Rodeo. He stated they may run into the issues of changing the rules with too short of notice in advance and it causes more chaos than it solves. Councilor Jenni LaFevre stated that if they have events and they know when they are she would suggest putting them on the books. Laurie stated that she is happy to do that but without knowing the financial obligation she is hesitant to do it but she is can certainly do that it there is no problem with them taking them back off. Councilor LaFevre stated that she doesn't see a problem with them doing that. The Mayor asked the Council if they would be willing to give them a provisional approval on their dates until they can make a decision. Councilor LaFevre stated that a lot of people call in to see if dates are available and they have been told they are not because they are holding dates for the Parish but have not received an application yet but if they put the dates on the books then at least when people call they can say those dates are booked and they can check back to see if someone cancels. She stated that way it keeps them both on the up and up. The Mayor stated they can give them first right of refusal on some dates. Councilor Koch asked if there was a deposit right now to hold a date and Lorrie replied that it is $100 and it comes off the balance due. Laurie Nicklaus asked about the $35 application fee and stated that is not refundable and Lorrie replied that was correct. Councilor Mike Bernard asked if they fill out one application with all their dates if it was just one application fee and Lorrie replied that is a Council decision but according to the ordinance there is a $35 application fee. Councilor Mike Bernard stated that it doesn't address if there are multiple application fees for multiple bookings. Lorrie stated that she didn't know but it would be for them on however they want to interpret the ordinance. Laurie stated whatever the Council wants them to do they will do. Councilor LaFevre suggested maybe they should have a special meeting with the Council to negotiate with them and work something out and bring something back. The Mayor asked if she was making a motion to that affect? Councilor LaFevre asked why they need a motion for that. The Mayor stated they should have a motion to approve negotiations with the Parish. John Rankin interjected they should have a motion because they are delegating some authority that the Council has. The Mayor stated that he thinks it should be two members of the Council. Councilor Mike Bernard asked City Attorney, John Rankin if he has read the existing Community Hall Ordinance and John replied that it has been a few weeks but he has read it. Councilor Mike Bernard asked John if there is a clause in the ordinance that would allow the Council to change or do what they want with the majority approval of the Council? John replied that he does not recall that specific language in the ordinance. John Rankin asked Lorrie if she had a copy of the ordinance and the Mayor stated Regular City Council Meeting March 12, 2015

Page 9 of 23 that he has a copy they can take a look at. John stated that it would be unusual if that type of wording is actually in the ordinance. He stated that an ordinance will say what the Council is adopting period and if every ordinance said subject to City Council amendment at will. Councilor Mike Bernard stated that is how they do it in St. Paul and John corrected him and explained what they are doing is looking at an ordinance they want to change and they are making an interpretation of how they are going to enforce the ordinance because at one point in time they delegated some authority and stated they were going to make it stick to the wall. They can however interpret that ordinance in such a way that they can modify it as needed under these circumstances and stated that he wants to be very specific. He explained the Council has plans to amend the current ordinance and they have an entities that want to come in and do something under that ordinance that it really doesn't give them the authority to do or they think it doesn't, there are implications in the ordinance itself and they have full authority as the governing body of the City of St. Paul to interpret their ordinance in a way that is meaningful to conduct business appropriately. Councilor Koch stated that they should be looking at events like this when they look at the new ordinance or when they re-do the ordinance because this is something that is going to happen year after year after year. The Mayor replied that the draft ordinance does have a provision that would allow the City enter into special contracts like what they are talking about now. Councilor Koch asked if it will be non-discriminatory against like parties? John replied that it all depends on whether they are unique or not. If they are the same as everyone else then it would be discriminatory to say this is special event if they are like everyone else but if they are different then you have a right under the new provision to say this is special event. John stated that once again there are tons of cases out there where a city has made a decision based on their interpretation of an ordinance. They are not going to change the decision they are going to take the decision and most cases unless it is unreasonable. Cities have full authority to do what they want with their ordinances as long as it follows the current laws and it doesn't violate federal statutes on race, gender, etc. and it doesn't violate any ones civil rights. The Mayor asked for any other comments.

It was moved my Councilor Jenni LaFevre to appoint two members of the Council to sit down with the Parish to negotiate the terms of a special user agreement for the use of the Community Hall for the rental during the 2015 Rodeo Event on behalf of the City. Councilor Mike Bernard seconded the motion. The Mayor called for the vote. Councilor Bernard - Aye, Councilor Koch - Aye, Councilor Halter - Absent, Councilor LaFevre - Aye, Mayor- Aye, motion passes 4-0.

COUNCIL AND COMMISSION RECORDKEEPING (MAYOR) and CITY ATTORNEY UPDATE:

The Mayor stated they need to get a Work Session scheduled for the Council Reorganization, Council Rules and Employee Handbook. He asked Lorrie if she has worked any of that out yet or since they are all here should they just pick a date? Lorrie replied that they should just pick a date that will work for them all. The Mayor asked the Council how next week looks for them and asked Councilor Bernards if his father in law has passed away yet and he replied that he had not. The Mayor stated that March 18th and 19th but the 19th is bad for him. The Mayor asked the Council if they could meet during the day? Councilor Mike Bernard stated that would be fine with him. The Mayor asked the Council if Friday, March 20th would work. Councilor Koch stated that will not work for her. Councilor LaFevre stated that she has Tuesday from 10:00-11:30 and that is it for her. The Mayor asked if Tuesday March 17th from 10:00-11:30 would work for the rest of them. Councilor Koch stated that is St. Patrick's Day so the 17th will not work for her. She asked him what the meeting was for and the Mayor explained it is for Council Rules and Council Reorganization that John Rankin discussed with them at the last meeting going to a quasi judicial form of government. Assigning Councilors to tasks. Regular City Council Meeting March 12, 2015

Page 10 of 23 Councilor Mike Bernard asked if it was like they did in the past and the Mayor replied that was correct. The Mayor stated they also will be reworking the employee handbook and formalize it more. Position descriptions will also be looked at in more detail. Councilor Koch spoke up and stated that it is going to be a 8 hour meeting. John Rankin stated that they just need to get started though. The Mayor commented that he has the ability to bring in an HR person from City County Insurance and he also has an attorney from the Local Government Personnel Institute, LGPI who will come down and help with the process. Councilor Mike Bernard asked what this is for the Mayor replied that it will be how they reorganize things and move ahead for the future with all the personnel issues. Councilor Bernard asked if it was for the Hall Ordinance? The Mayor replied that is was not for the Hall Ordinance. John Rankin stated in his personal opinion and Councilor Mike Bernard interrupted and asked if they need a City Manger and John replied that he didn't think so. John stated that he thinks they need someone that is going to be a liaison between staff and the Council, helping with day to day with staff and Council so each Council member is not coming in thinking they need to make comments to staff about anything quite frankly. He explained it will save staff time and it will allow the staff to be in a place where they can get their work done instead of being interrupted without notice by a Councilor that has a concern. John stated that somebody needs to be in that position and normally in situations like this where the City doesn't have enough money to hire a city manager and he would not recommend hiring one but a city administrator that cannot hire and fire anybody they can administer the day to day operations. He stated that the city doesn't have enough money to hire a person for that type of manager position. You move gradually to a stronger Mayor position so that means one person is in this case it would be Kim or any other Mayor down the road has some day to day interest in what is happening. He stated that he needs to apologize for the size of his bill and stated that he was not in attendance earlier when they discussed it. Councilor Bernard stated that he could recap it for him if necessary. John Rankin stated that is not necessary and stated that he would like to apologize for it again and stated that it is exactly related to the activities that are happening now. John stated that he gets calls from staff, calls from Kim, calls from the Council. Councilor Mike Bernard asked him if he thought he was the administrator and John replied that he is just an advisor but the size of his bill is in relationship to the stuff that is happening on the ground here. John stated that most of it has been personnel related and Council related and he didn't expect to get into it at this point. He stated the reason he put together that memo that they all received from him was because he felt like things had heated up to a point where there was a lot more heat than light and they needed to step back a little and get some more light on things than heat. There was a commitment from staff to start doing that and he thinks some of that has fallen apart a bit in his opinion. There is certainly a commitment from the current Council and he knows that he has had enough conversations with Kim about his interest and his caring for the community. He has a completely different approach to management than prior Mayor's in his opinion. He stated that Steve in his administration and Kathy in hers had a different approach. John explained that what he thinks is happening is there is enough going in the city and the bases need to be covered and had the bases been covered in the past they wouldn't of had $80,000 or whatever it is they need to spend on Well No. 2 because they wouldn't have had two members of the Council out there, a Mayor and Council member making a decision that was stupid without consulting with anybody. They need to stay away from that type of activity. They as Council Members. That means they have one person they talk to outside of a Regular Council Meeting and they have a right to voice their opinions and say whatever it is they want to say and he would encourage that because this is a democracy. John explained that just because Kim is the Mayor he is not the King and he doesn't intend to be, he doesn't want to manage everything. He wants to help the community to get to a point where it is functioning in such a way that they do not have this undercurrent of dissatisfaction all the time. It is going to take some time to get there and the first step it to go ahead and adopt the Council Rules, adopt an organizational Regular City Council Meeting March 12, 2015

Page 11 of 23 schematic that works for the City and then follow it and follow the rules. Develop an employee handbook in a way that makes sense and consider benefits for the employees as necessary and appropriate and can be budgeted. John stated that he would encourage staff to look at the budget right now as we go into the budget season and see what can be done and make a proposal to the Council. John explained that this Council has suffered from what has happened in the past. He said that is the reason why he said what he said in the email on protocols and in his opinion has not been followed. Council people are talking to staff people, staff people are talking to Council members and all of that and the more of that goes around and people talk the rumors get out of hand and the misunderstandings occur the worse it is going to get and the more they are going to spend on him and the more they are going to spend on things. He stated that the thing that has really happened here too is different than before because this Council has looked at the CIS folks and there resources in a different way than prior administrations. He stated they really only looked at CIS in the past for insurance coverage. He stated that they now from past meetings they have resources and staff has taken advantage of those resources in the last 30 days. He stated the problem they are still having is that they are still not following any protocol of any kind and there still should be communication. If there had been some communication from staff, that they are having a meeting with Kenny or even if they didn't anticipate it happening they communicated to the Mayor or get the Commissioner of sewer and water they would have know something was happening then great. John explained the same thing with Council one person and stated that he is pointing to the Mayor but it doesn't have to be the Mayor and stated that is what this resolution is all about. He explained one person he feels has to be responsible to be the main person at the Council level to go to, unless that person is the problem then that person needs to be brought up to the City Council in total. He stated that he has talked enough and that he really believes that if they sincerely go forward and communicate with one another which really is the crucial thing and not in a way of, I want what I want and I am not going to listen to anything else. City government is compromise and these people have to compromise all the time and staff has to compromise with Council. He stated he would recommend them moving forward with the workshops and getting these issue worked out. He apologized for being ill and stated that it was necessary for him to be there and he thought it was too but he was ill. Councilor Mike Bernard stated they were talking about him too. John stated that the last thing is that if everyone could just stop taking things personally that is the most important thing here. Their commitment is to the community. It is to serve the community in way that make sense and if they can do that they will reap the rewards of that because people are going to be happy. He stated that if they all can put out good work without complaint and keep working through the details there will be some good that comes out of it. Councilor Mike Bernard spoke up and stated that he wanted to thank John for using the word community instead of city because that is one of the most important things he feels is above all the community aspect not the city aspect. Councilor Rosemary Koch stated that she feels the same way it is a community but they are responsible to the citizens of the city. The money they spend is paid for by the people that live inside the city limits. The people outside the city limits do not contribute to their tax money so there is a big difference between the two and they are trying to serve the whole area. John Rankin agreed and stated that what he would add to that is the linkage and stated they cannot stop the influence of the city jurisdictional and legally certainly but outside the city limits they influence and their job is to serve the people first. John stated that if they do in a way that focuses on the community at large then everybody wins. The people inside the city limits win because they are not spending money fighting with the Rodeo about some well they want to put in on their property and if they want to put a well on their property then heck have at it and figure out a way to coordinate with it so they can be good neighbors and cooperate with one another. He stated and maybe they can both benefit from their well. If they are cooperative and maybe they can influence the construction of that well in a way that our engineer or State Health or County Health Authority can advise their well Regular City Council Meeting March 12, 2015

Page 12 of 23 driller Schneider's to put in a well that really is going to be municipal compatible so they do not have issue using it. Councilor Koch stated that it is going to cost the city a million and a half to do that and John stated that is just one of the benefits of working together. Lee raised his hand and John Rankin called upon him to speak. Lee stated to start with he doesn't know who is fighting the well because no one here is fighting the well. John stated that he understands that. Lee stated the Rodeo already started the well and they never came to the city so there really is not a way to make sure. Lee stated that is why they were trying to let them know if they really want to do this they need to come to the city as a whole and sit down with the Council so they are all on the same page. Lee stated that is what they were trying to bring to them not that they were trying to fight the well. Lee stated they were just trying to make them understand they cannot just tie it into the system. John stated most certainly not it will not be tied into the system or it shouldn't be. Frank spoke up and stated that he took John over to the park area and showed him two sewer connections on their property they tied into the city system without permission. John stated that he know that. Frank stated that he would not even trust them when they say they are not going to hook into the city's system. Frank stated there are State and Federal laws and city ordinances that do not allow for any cross connections. John agreed and stated there is no need for any cross connections. John stated they should also clean up all their permitting they haven't gotten. Frank replied that it really doesn't matter because the well is not in town and it is on their property county but they will need to install an RP device even if they use the water inside the county on their property because of cross contamination. Councilor Koch stated that means Frank needs to be part of it and Frank replied there is not much he can do it is up to them to do it. Frank stated if they try to hook up he can issue a stop work notice. John agreed and stated that he does have the authority to do that. Frank stated that it does take the Council to approve getting a restraining order according to the ordinance. John stated if Frank finds that he is seeing a cross connection occurring then he has that authority. Frank replied not just a cross connection but if they come onto city property. John stated that if they do that then they will need an easement and it has to have terms. The Mayor stated just to clarify for the record it hasn't been in writing but he has communicated to the Rodeo Association that before anything comes over onto city property these issues need to be worked out. He stated they can do as many holes as they want on their property. John stated the minute they start digging a trench coming towards the city property let Kim or Lorrie know and let's get it to Kim or the Council to address. Councilor Koch commented or tunneling under the street. John stated that Frank can go out and state that he is demanding they stop work this is the City of St. Paul and they can red tag them. John stated that it can also be red tagged by Marion County Pluming too. Lee stated that Frank, Lorrie and himself were working with them to understand that if this is done there are things that can be done correctly again with the permission of the City Council for the irrigation or fire suppression system. They have to come to the Council with plans or something and he know they haven't done that because he has been at every City Council meeting for two years. Lee stated that makes if very frustrating because of things that Rodeo Board members have told himself and Lorrie of what their intensions are. John stated that he has brought it to the Council and made it very clear that this well is happening. Frank and Lee both spoke up and stated that they just found out about it and John replied that it is his understanding that Kim and the Council just found about it too so it may have been sometime before that and asked the Mayor when he first heard about it? The Mayor replied that he learned about it a couple of weeks before and they talked about it and then went ahead and punched one in. Again it's their property they can do what they want. They can punch a hole in it if they want but the minute it comes over then that is when it becomes a city issue. Councilor Mike Bernard stated they started talking about it last year when they ran out of water. Councilor Koch asked how the closeness of the well affects the city well. Frank stated they have no idea what aquifer they are pulling from. Lee stated that this will not even be an issue if the city follows through with the rehab work that is being proposed on the agenda. The City Regular City Council Meeting March 12, 2015

Page 13 of 23 will not even need them to have a well to worry about. Lee stated that they need to take care of their own business and they can still get it done before this rodeo season. John Rankin asked if that was for irrigation purposes too and stated that is what they are bringing it in for? Lee stated that they have always met demand before and if they do the rehab work correctly according to the recommendations from the hydro geologist and well driller they should have no problems. John questioned for domestic and municipal use inside the city and Lee stated that was correct but if they do run into a problem they can allow them to bring water in to water the field but if the city can meet water demand according to our ordinance they need to purchase it from the city. Councilor Koch stated their water is not municipal water and it shouldn't come onto city property. Lee stated that it is up to the Council to decide. Councilor Koch stated watering grass is fine but wait until someone takes a drink out of a sprinkler and gets sick. Lee stated that it will have to be by water truck only. The Mayor interrupted and stated that he would like to stop this discussion because they are getting off topic. The Mayor stated they have more well discussion on the agenda and they can come back to it but right now they are out in the weeds.

The Mayor stated they were talking about the issues John was getting into and he would like let him finish because he has other domestic commitments. The Mayor stated there is the issue of the resolution they should segue into. John stated there is a resolution in their packets but he did not bring one with him. Lorrie stated that she never received a copy of any resolutions and didn't know anything about it so there is not one in the Council packets. Lorrie stated that she was asked to put it on the agenda but she never received a copy from anyone. John replied that he thought that was interesting. John stated that what he thinks they should do then is since they have not seen a copy of the resolution then they need to bring this issue up along with the reorganization at the work shop and that is where they should go with it. John stated there was a resolution that was drafted by Kim and he looked at but he thought everyone had had a chance to review it. The Mayor apologized and stated that he thought he had sent it out to everyone. John stated that Kim drafted it and he reviewed it and it was intended to be an interim process following up on his email which talked about the protocols to lower the volume and increase the light on everything that was going on in the city and it was an intension to follow up on that. He stated that it was the intention to appoint one member of the Council to be the staff liaison with the staff and the Council. He stated that it was follow-up on his earlier email. He stated that is what the resolution was intended to do but it they are going to go forward with the re-organization at the work shop and staff can be patient, and Council can be patient then they will have the opportunity to speak at that time and make sure everyone has input so the organization of the City even if it goes back to what it was before which was individual council members were commissioners, sewer, water, streets, parks and police, etc... Even it goes back to that what it was before granting them a little more authority and helping to guide and listen to and be a liaison in that area so they do not run into any problems like they did a year or two ago. John stated they need to put something in place permanently for now and it can be changed. John stated that it needs to be council rules and an organizational chart the Council agrees to on a way they are going to conduct business so it is real clear. He stated there will be one point person between staff and Council and stated that he thinks that is what staff is looking for to some extent and get this thing running decently. He stated that he sees members of the council here having a more open mind than prior Council members. There were prior council members you could talk to until you are blue in the face and it would do you no good they wouldn't listen. They wouldn't listen that they were creating a liability for the city and themselves personally and creating havoc. He stated there were two council members before that were difficult to get through to. He stated that he had the conversation with them too. In order for this city to go forward you have to be patient and you have to wait and you have to move to take care of these issues. The Mayor stated they want to do it right Regular City Council Meeting March 12, 2015

Page 14 of 23 instead of rush to judgment. John replied that is correct but it has to be a consensus too of the Council, staff input, council input and the final word rest with the Council.

Councilor Koch asked if they decided on a day and the Mayor replied that he is getting back to that. Councilor LaFevre stated that she has Tuesday from 10:00 - 11:30. Councilor Koch stated that Tuesday was not good for her because she has a family gathering. John Rankin asked if there were any other days that would work for Councilor LaFevre because she really needs to be there and she replied not without a kid but stated she has an appointment on Wednesday she can change but it would have to be the same time. The Mayor and Councilor Koch stated they are not available on Wednesday. Councilor LaFevre stated she would need to get a baby sitter if it is going to be in the evening. The Mayor asked about the following week even though it is Spring Break? Councilor LaFevre stated that she will need to check and get back to them on a day she can make. The Mayor stated they should just go ahead and pick and day for now and see if it works and Councilor LaFevre can get back to Lorrie and let her know if she can make it. The Mayor stated that they will just block out two hours to get started anywhere from the 23rd - 27th that Jenni can work it out and let Lorrie and the Mayor stated that will give him a little lead time to work it out with City County Insurance and LGPI. Councilor Jenni LaFevre asked Lorrie if she was taking any time off that week and Lorrie stated that she really doesn't know yet. The Mayor asked the Council to get the information back to him and he will get a date and time locked in. He stated that he will get the materials out to everyone in advance so they have enough time to review it. He stated that he came up with a framework and everything will be up for discuss but they had to start somewhere with a starting point. Councilor Rosemary Koch asked the Mayor about the resolution he put together and asked for a copy and the Mayor stated there is not a resolution there is just a proposed organizational chart and they will go from there because it starts with the reorganization, the employee handbook and the work that needs to be finished on that will be based on the reorganization. The Mayor stated that the key thing is the reorganization and after that everything should flow smoothly. Councilor Koch stated that she would also like to have an Executive Session that they were going to have before these other work sessions were cancelled about the well issue too. The Mayor stated that they can do that when they schedule the work session they can go ahead and schedule a 15-20 Executive Session prior to the work session. John Rankin agreed. Councilor Jenni LaFevre stated in the City Charter it states the other employees report to Lorrie and asked John Rankin in the new organization if that was still in affect? John replied that he didn't know and that he would have to look back at the Charter. The Mayor asked if it was the Charter or the City Handbook and Councilor LaFevre stated that it is in the Charter. It says that the City Recorder is the other staff's point of contact. John stated that is the way he set it up in his email too. Staff, Frank and Lee will report to Lorrie. Councilor Koch asked, work orders? Because she found something back from 2004 where the Council decided that the best way to organize it was through work orders from the staff person in the office. Councilor LaFevre stated that was not what she was referring to. The Mayor explained that the City Charter says the City Recorder works as the liaison between the public, other city staff, elected and appointed officials. Councilor LaFevre stated that is correct so employees go to Lorrie and Lorrie takes it to Council and staff takes things to Lorrie and Lorrie takes it to Council. John agreed and stated that was correct but what they were trying to do is un-complicate from the standpoint of Council too so there is one person for Council too. Councilor LaFevre stated that she understands that. John stated that way it un- complicates things with Council going to one person and staff going to one person. Councilor LaFevre stated that the way it worked before she had her department and she would go to staff and work directly with staff. She stated that she would have a meeting and ask them specifically what it was she needed to bring to Council, either before a Council meeting or every other week or something like that so she wouldn't interfere in daily operations. The Mayor stated that is basically Regular City Council Meeting March 12, 2015

Page 15 of 23 what the new system will involve. John stated the only question on the new system is do you want to go to a stronger Mayor system or split up the strong Mayor system to a Council President and a Mayor and there is some of that ability. He stated there was some discussion with making the Council President to have some HR ability or something. Councilor Jenni LaFevre stated that she thinks a lot of this has been done in these emails back and forth and the rest of the Council has not been privy and she would like things to be more transparent. John agreed and stated that he understands. Councilor LaFevre stated that is doesn't work for her to be out of the loop. Councilor LaFevre stated it makes you question who did what? Councilor Mike Bernard spoke up and stated that when he was looking at John's bill issues like the employee handbook and ordinance hall dispute and other issues like that the rest of the Council should have some input on. He stated that is why he is here and Councilor LaFevre stated that he needs to be more in contact with the rest of the Council not just the one on one. Councilor Mike Bernard stated that he wants to be part of what is being discussed about the issues. John stated that they will be and they are and that is what he is suggesting. Councilor Mike Bernard stated when he was talking about him before and his bill is that he wants to know what is going on. Councilor LaFevre stated because he told them before and what got the Council in trouble before was that Councilor's were making decisions without the rest of the Council. Councilor Mike Bernard stated that he wants to cut down some of John's time on these issues and have the entire Council talk about it first and then maybe write the questions down they want answered and then ask him so they can absorb some of his time and he can be more efficient with them. John replied and stated that he agrees. Councilor Mike Bernard stated then that way maybe the bill will not be $3,800. Councilor LaFevre commented like he has told them several times before they do not have one head they have five and they are covered that way but if you start taking one person to do something that is a liability and you get yourself in trouble. John stated that the one person needs to be communicating back to the Council though what is going on. Councilor Koch stated that none of them are lawyers so an attorney is needed to help them to come to a conclusion and he can clarify what the issue is. Councilor LaFevre stated that is not what she was saying. Councilor LaFevre stated that she agrees with her on that but that is not what she was saying. John interjected and stated what he thinks Councilor LaFevre is saying is that she wants communication to the entire Council with everything that is happening with him and he stated that should be true. Councilor LaFevre stated that was correct. Councilor LaFevre stated that looking at the bill and the work that has already been done why is she here? She stated so this is what and when did this come up and how come? She asked if someone has already decided then why is she even here? John Rankin stated that no decisions were made. Councilor LaFevre stated that is not the point as far as even starting with things. They didn't make any requests, they were not asked for input. It should have been a group thing and she feels really strong about that and it really hit her wrong. John Rankin stated that he understands what she is saying and stated that he would like to go back a couple of years because what has happened here when a new Mayor comes in they typically do not know what they are doing. They are trying to get their feet on the ground and a lot of times they are voted in on a platform and they have their own agenda and so that is what seems to have happened in the last two cases or it seems to him to be that way so you have someone new coming in that has never been a Mayor before. He stated that he is talking about Kim right now and he is also speaking about Steve and he didn't do this with Kathy because she was already in the seat when they hired him. He stated they start wanting to do things and they start thinking things and they need advice and if you look back at his billings when Steve came in they were much the same way. He stated that he spent a lot of time. John stated there are proposals being made by Kim as the Mayor and he has some good ideas in his humble opinion and some that need to be massaged but all of them need to go through them as a Council. John stated that the conversations he is having with the Kim the last couple of months that they are not absolutely privy to he is happy to discuss and happy to discuss in Regular City Council Meeting March 12, 2015

Page 16 of 23 a workshop and stated the was planning on doing that. John stated that he had planned on bringing up some of those ideas that Kim has asked him about and had planned on working with them on them. Councilor Koch stated unless they know about it though how are they going to bring it up for discussion? Councilor LaFevre agreed. John stated that is because they have not had a workshop and if they had they would have seen the organizational chart that Kim put together. Councilor Mike Bernard asked why they didn't have that work shop again? Lee Koch raised his hand and asked to speak. John Rankin told him to go ahead. Lee stated that as far as he knew they do not need the attorney present to have a workshop and asked if that was true? John replied that he doesn't think they need him here particularly because CIS is stepping up and they have HR people and do employment stuff and they have a pre-loss attorney, Tamara Jones. John stated there really is no reason for him to be there. Councilor Koch stated that he was there to referee and John replied possibly. John stated that he charges about 55% of his regular billing rate to the City and he would be happy to go somewhere else and make another 50% or so and his wife would love it. He stated that he loves doing this type of work that is why he charges $130 instead of $250. Councilor LaFevre asked if they are going to bring CIS back in? John stated that it is very easy for him to walk away and he would hate to do it but he admitted he has thought about it a couple of times because there is a lot of heat here. Councilor LaFevre stated some more transparency would help. Councilor Koch stated that every email should be blanket copied to everyone. John Rankin stated that he doesn't have a problem with that what so ever. Councilor Koch stated that no matter what John is talking to them about if it is city business it needs to go to everybody. John stated what he was trying to do was make it so only one person communicates with him because he has had other phone calls from other Councilors besides Kim and phone calls from staff. Councilor LaFevre stated that it was her turn then because she hasn't called him yet. She stated that when she does he better be ready. John stated that it is hard to let everyone know what you are thinking all the time because it is easy to misinterpret stuff. It would be very easy for them to misinterpret stuff and staff has already in his humble opinion and it he thinks the both of them have as well and there has been communication back and forth some attempt anyway of communication and it has been misunderstood. The hard part is when you are thinking of ideas of how to handle circumstances because the Mayor for instance is ultimately responsible for setting the tone of the business and taking care of the agenda and having Lorrie put together the agenda and working with Lorrie on things. They have a linkage already going and maybe it is not as appropriate, reasonable and effective as it should be but that should be happening. There should be communication between Kim and Lorrie in this setting and then it goes out to the Council when it is necessary for the Council to know in the interim between meetings at the Council meetings and workshops they are to learn everything that is going on behind scenes. Councilor LaFevre stated that is why their meetings are so long because things are not communicated or hashed out between times and then it is 3-4 hours down the road or someone has to tell everything. She stated that they should know what is going on before they even get to a meeting and they then can come in and go boom, boom, boom and it is done. John stated that he thinks it would be great if the Council could decide what it is they are going to take first, second, third and fourth and so on and Kim should put out his list as the Mayor and then allow them all to comment on them. John stated that CIS has advised Kim of a certain order to take care of things. John stated that even though he has not talked to CIS they should take that list of items from Kim and give it some looking over. John stated all of this is intended to protect the city and it is intended to do the right thing. John stated so you get that list and you decide how you are going to go through it. He explained the issue here is that there has been so much under current and turmoil that it has distracted them from doing that work. John stated that he doesn't like to come to these meetings and lecture and encourage everyone to do the right thing for the community. He stated that he really shouldn't have to be there and his wife doesn't want him there. Councilor LaFevre stated that he should just be doing their legal Regular City Council Meeting March 12, 2015

Page 17 of 23 work for them not this stuff. John stated that if they have CIS involved and they have a pre-loss attorney from CIS or LGPI involved on staff relations then there is no need to have him even attend the work sessions. If they are having meetings with CIS and staff is involved and hearing what is being said then there is no need for him to attend the workshops. John stated that staff has had a meeting with CIS and if they are all communicating and CIS is handling things they are doing what CIS is suggesting to them then they will be fine. He stated they do not need him. Councilor LaFevre stated they have training classes too and it would be very beneficial for everyone to attend them as well. John stated that he has encouraged that and he knows that Lorrie has encouraged it too over the years. Councilor LaFevre stated that CIS has CBT Training and they will also come out and train them all at the same time. John stated that he doesn't think it is really necessary for a Mayor and City Recorder and himself are communicating about in between things, meetings unless there is an emergency that needs to be dealt with which they will learn and they should learn and they have every right to know what is going on and that is what his intension was at the workshop where he could give them completely his opinion on every communication that has occurred and that is why he puts all the detail in his bills. Councilor LaFevre stated the detail on the bills is helpful because there are things that should have been brought to Council. John agreed commented ok. John explained that is why they need to have somebody who is in charge of communicating that to Council. He stated that it shouldn't be him, he should not be the one that says this is something that needs to be communicated to Council. He stated that just uses up money and it really should be a Councilor. He stated that the Mayor is the likely candidate regardless of what they may or may not think of Kim or how he manages things. The Mayor is the likely candidate and most cities do it that way. They have a little stronger Mayor situation and the Mayor handles a little bit more of the day to day and that person is responsible. John explained it could be the City Recorder or another person on staff or sometimes there is a City Administrator and in the bigger cities there is a City Manager that hires and fires and deals with the Mayor and the Commissioners. Councilor Koch stated that they had a City Manager a long time ago and it didn't really work out. John stated that he wouldn't recommend a City Manager Position or even a City Administrator position honestly they can just take care of it themselves without spending because it would be a waste of money to hire for those positions if they always have somebody in the Mayor position that can have an open mind enough to listen and understands his or hers limits on authority and stated that is part of this process and this workshop was intended to do. It was to limit and define every ones authority so there is no question anymore and objectively you can then say something like, "Kim that is my area I will take care of that and Kim says geez okay and backs off, or Mike says to Lorrie that is my area I will take care of that and Lorrie backs off" because they have it all down in writing. John stated that it just eliminates all this stuff happening. John asked if he covered everything that needed to be covered and the Mayor replied that he thought he had. John stated that he would like to leave and asked the Mayor if he thought that was okay. John stated that he wanted to thank them all and it was a pleasure to serve them all and stated that he has enjoyed his time and stated that he wishes them all well in doing the good work for the city and with as good of an attitude as they can. Councilor Rosemary Koch stated that almost sounded like a fair well.

The Mayor called for a 5 minute recess. After the recess the Mayor announced that Councilor Mike Bernard had to leave for a family emergency at 8:15 p.m. The Mayor stated that they still have a quorum to conduct business.

SALES/VENDOR LICENSE ORDINANCE REVIEW (BERNARD):

PLANNING AND ADMINISTRATION: The Mayor asked Lorrie for any updates on Planning and Regular City Council Meeting March 12, 2015

Page 18 of 23 Administration? Councilor Jenni LaFevre stated that Planning and Administration was generally a department report from one of the commissioners or Council. The Mayor asked again if Lorrie had a report. Lorrie reported that she typed up minutes from the last staff meeting in their boxes and stated that it addressed what has been going on recently. She asked the Council if they had any questions on anything on the report? Lorrie stated that it didn't include the staff meeting they had today with John Ashley for the sidewalk project but considering what is going on with the Dolan property they have a little more work that needs to be done before they can move forward with the sidewalk project. Councilor LaFevre stated that at least it is moving and not just sitting there. Lorrie stated that it might be sitting for a while. Councilor Koch asked if it had something to do with the storm drainage issue and Lorrie replied that is part of it because right now they have way too much water in the field. Lorrie stated that really is more of a Public Works issue to discuss than her and the Mayor stated they can cover that under their report. Councilor LaFevre asked if John Ashley has a handle on it and Lorrie replied that is correct. Councilor Koch asked if the project is stalled and Lorrie stated that it really is not stalled and explained there are some issues that need to be addressed like the contaminated soil before they move forward. If it is going to cost $50,000 to fix that issue and the city is responsible to do that then the sidewalk project is dead. Lorrie stated they need to meet with the property owners before they move on. The Mayor stated the plan is to get John Ashley, ODOT and the property owners all at the table to discuss the project so they are all communicating at once and they can work out those issues to get it moving.

Lorrie stated that there is a fund raiser scheduled in the Hall for Julie Drescher's and they have made a request to have early access into the Hall than their anticipated walk through time. Lorrie stated she knows there has been some emails that have gone out but she has not received a Council decision back yet. Councilor Koch asked how early they want to get in and Lorrie stated their event is on Saturday, March 14th and they want to be able to get in Wednesday to start decorating. The Mayor stated the ordinance does state they may have it 3 days in advance. Councilor LaFevre stated the may means it needs to come to Council. The Mayor stated that he has no problem allowing them more time, Councilor LaFevre stated that she doesn't have an issue with it either but she just wants to make sure it is on the records. She stated that she doesn't want there to be any questions later on and have some argue you did it this way for them but not me. Lorrie asked the Council to also address security. She stated that the ordinance does not specifically address the number of security required. Councilor Koch asked how many people they are anticipating? Lorrie replied originally she was told 300-500 people so she is going to say closer to 300. The Mayor stated that Dan Drescher told him the other day it was going to be closer to 250 and Councilor Koch asked if that was the ticket sales? Councilor LaFevre asked if there was some type of chart for addressing security and the Mayor replied they do not, Lorrie agreed. She stated that it doesn't address it in the ordinance and normally they would require 4 since they are renting the whole Hall. They would have one to watch the front, one to watch the back and two to roam. Lorrie stated that the majority of the fund raising is going to be from the alcohol sales but it really is a Council decision on how many they want. Councilor Koch asked if they are using the upstairs and downstairs and asked if they were cooking a meal? Lorrie replied that originally were just going to use the upstairs and then they decided they wanted overflow for extra people. Councilor Koch stated that she is thinking no less than two. The Mayor agreed and stated that he is thinking two and stated that he talked to Bill Sherburn with the Marion County Sheriff's Office and they are going to have a deputy in town for 4 hours too. Councilor LaFevre asked if they were bringing in someone from the Sheriff's Office and the Mayor replied that was correct. Councilor LaFevre asked him if he had already arranged for that then and the Mayor replied that he did. Councilor Koch asked why they want someone in the back and Lorrie replied it is mostly to make sure no one takes alcohol out and no one brings it in. She explained that someone Regular City Council Meeting March 12, 2015

Page 19 of 23 could go down and open the door so no one is taking it in and out and they are watching all the entry points. Councilor LaFevre asked how many entry points they have and Lorrie stated they have 4. Lee spoke up and stated that he use to do security for years and they really need to have someone watch the front door, someone to watch the corner of the back of the building making sure no one goes in any of those door so it take two and at least one person roaming. Lee stated when they are having free flowing alcohol you are better off to have two alcohol monitors because that is why you handle security. Lee stated the Sheriff is not going to come into the event and they are costing the city a fortune. Lorrie stated the Sheriff charges $85 an hour. Lee stated that they are not even getting that back as part of the Hall rental. Councilor Koch asked if they have a contract with Sheriff's Office and asked if they pay a flat rate? Lorrie replied that it is $85 an hour for the time they are here. Lee stated that security cost a minimum of $20 an hour. Councilor LaFevre asked if they have two points and a roamer minimum of 3 maybe? The Mayor stated that he would not require more than 3 for sure. Lorrie stated that she is happy with 3 but it really is a Council decision.

Councilor Jenni LaFevre asked if they need a motion to approve the early entry into the Hall and the Mayor replied that he didn't think it was necessary. Lorrie stated that as long as it is part of the minutes she is fine with it. The Mayor stated that it is just a minor decision so he didn't think it was necessary.

WATER AND SEWER:

SEWER POND DRAINAGE PROJECT (PENDING): Frank reported that he finished the RFP and he sent the draft to John for review. He also sent a copy to John Ashley and Pacific Excavation so they could use it to get back a budget number. The Mayor asked Frank about a new pump and Frank replied that he working on getting number for the traveler and should have them by the next Council meeting. The Mayor said he was talking about the de-watering pump and Frank stated that he is still working on it. He stated he did an informal bid for the traveler and he sent it out to three places. He stated Ernst gave theirs back to him and it was $9500. The Mayor asked Frank if he put a deadline on the RFP for the traveler system and Frank stated that he didn't but he can just call the companies and find out where they are at. The Mayor requested he have the information for the next meeting. Frank replied that it will not be a problem.

UPDATE MASTER PLANS- WATER/SEWER (PENDING): Frank reported there wasn't really anything to report right now.

SAFETY PLAN - UPDATE: Frank reported they just need to make some time to start going over it all again. The Mayor asked if he wanted to do it with the entire Council or wait until they get assignments? Frank replied they just need to have time to go through each of the programs and finish it up and it is going to take some time. He explained for instance fire safety, then they have to have a fire plan for the Hall and you have to draw a map with an evacuation plan. Councilor LaFevre asked if they have that and Lorrie stated that it is up on the wall in the kitchen. Frank stated that he didn't know that and stated that has to go in the book. Along with the locations of the fire hydrants. The Mayor reported that it has been a while since the Fire Marshall has come in and take a look at the Hall and stated that he has been trying to get a hold of him so he could do that. The Mayor asked Frank if he has the plan pretty much put together and ready for the Council's review and Frank stated that he is basically done with it. Councilor Koch stated that on the safety needs and projects list he game them things like install proper signage in the chemical rooms, electrical panels and piping and asked Frank if they can just go ahead and get it done? Frank replied that he would rather wait until Regular City Council Meeting March 12, 2015

Page 20 of 23 they get the Safety Program and explained there is actually a program for signage and different things. The Mayor asked what happens if OSHA shows up on the doorstep tomorrow and Frank replied that he would tell them they are working on it. Councilor Koch stated there was another item on the list that reads, purchase gas cans that meet OSHA requirements and asked if that can be done now and Frank and stated it could. She stated that she is just trying to get things off the list to help like purchasing safety cone and OSHA approved safety vest. Lorrie asked him if he needed a safety vest? Frank explained that generally what happens is when the Council approves a program they also approve all the equipment for that program. Councilor Koch stated that he has them all listed individually though. Frank replied that the Mayor asked him to put together a list so that is what he did but it actually is 3 times that big. The Mayor stated that he understands what Councilor Koch is saying and stated that he has asked for it before but he would like as soon as he and Lee can to give them a list of the personal protective gear that they need. The Mayor stated that if OSHA comes down and says where is your vest, where are your steel toes, where are your respirators? Frank stated that is what he is getting at respirators are not required and if they have them on sight they are going to ask where is your respirator program. The Mayor stated that is what he wants to make sure they have though. Frank replied that is what he is trying to explain they do not want to just go out and buy stuff and not have the plan to back it up or buy the wrong stuff and then get cited because it was not the correct equipment. Councilor Koch stated things like safety vest can be bought now. Lorrie stated they have an account at Public Safety Supply. Frank replied they just need to make sure they are getting the right ones though. The Mayor replied that personal protective gear is a priority for the two of them, Lee and Frank. Councilor LaFevre asked if they could get together with Lorrie and she can tell them how much they can spend and order things. The Mayor agreed. Frank explained that he has never seen it done that way. Usually you put the personal protective gear program together and then you purchase the gear. He explained it is like purchasing a respirators. If they are not needed then it is a liability to have them on site. Councilor LaFevre asked if this is something they can have a work session on. Councilor Koch asked Frank again about what was on the list. Frank replied he was just asked to put a list together so he did. The Mayor stated he may have gone a little overboard on the list and explained what they are saying right now the things he really needs to have he should get so if OSHA comes in and says you are working around heavy equipment, where are your steel toe shoes? Frank explained that is what he is talking about steel toe shoes are not required. Frank stated the issue is they are working in a chemical room without signage and a chemical suit. The Mayor stated they are going to rely on him to let them know what they need to purchase. Councilor LaFevre stated that he can go through Lorrie and get what he needs if it is under a certain amount. The Mayor stated that he has been doing this for a long time and he has a lot of experience and they are going to rely on him and his good judgment to decide what he needs. Frank stated that this stuff is going to cost a lot of money. The Mayor stated that he would rather spend the money than see them carried out on a stretcher. Councilor LaFevre stated that if it is a big item they need to go to Lorrie and Lorrie needs to bring it to Council if it is over her spending limit. Councilor Koch stated that he just needs to start chipping away at the list.

GSI-NEW CITY WELL/WATER RIGHTS/TREATMENT PROJECT (PENDING):

REHAB WELL NUMBER 2: Frank reported that they met with Kenny from GSI and they are recommending a repair on Well No. 2 that will get us through the next 3 years. Frank asked Lee to give a report. Lee stated that right now they are pulling a lot of sand out of Well No. 2. Basically if they do the rehab work right now, seal it down and stop the sand. Right now Kenny is looking at putting together some numbers on whether or not they are going need some new equipment or not. Lee stated that they do not anticipate us being able to pump with our current pumping gear because Regular City Council Meeting March 12, 2015

Page 21 of 23 of all the sand and basically in one year we went through all the rehab work that was done in the last 5 months. Lee stated that it already looks 20 years old because they made the first mistake with the first rehab work they did because they went the cheap route. He stated that they have an issue and it is going to be probably about 3 years before they get a new well put in so this is the most logical way to stop the damage to the equipment. He explained the well itself is in really good condition but its old but the pumping gear and equipment is expensive to replace plus they are pulling a lot of sand which is undermining the earth. Lee explained if they make a good decision and they order the parts and get going they most likely have until the 1st of April to decide and make a decision. The Mayor stated that he is not comfortable making a decision without the rest of the Council. Lee stated the longer they prolong it though the chance they take they will not get it done before the Rodeo. He explained the reason why he says the rodeo is because that is the start of the real Summer use. Councilor Koch stated that is why she is so hesitant to do it. She stated that they are running one Well night now and when they get to June the City is still running on Well No. 1 and stated that she is concerned about spending $100,000 just for the Rodeo that they will never get back from the Rodeo just to support them. Lee stated that it is not just about the Rodeo it is about having enough water to supply everyone water in the Summer and potentially the next 3-5 years. Councilor Koch stated if they have enough water then maybe it is not something that has to be done prior to the Rodeo. Lee stated but if it goes down during that time then the City is out of water for the Summer or if it goes down before that there will be major water restrictions. Councilor LaFevre asked if they can run Well No. 1 in the Summer time and Lee stated that they can but it will not produce enough water. He stated that it will be run with Well No. 2. Frank stated that they do not have water rights in July and August on either of them. Lorrie stated that was part of the well project putting in a new well and establishing our annual rights. Lorrie stated that it was part of the new well project and still is but without rehabbing well number 2 we cannot meet demands in the Summer. Councilor LaFevre asked how long the repair will last for the $90,000? Lee stated that anything can happen at anytime they just need to be proactive. They went out and got bids on what it would cost to fix the well and stated that they are thinking the way it looks right now it will not make through the Summer. Lee stated the council approved the plan of $1200 to have them look at fixing Well No. 2 and they had this the first time but the Council didn't want to spend $80,000 to seal down the well and they were hoping the rehab work would last until they got a new well in but it didn't. He stated it really is up to the Council and the decision falls on them. The Mayor stated the thing to do is to have Kenny and John Ashley come back out for a special meeting. Lorrie stated that John doesn't do water. Councilor Koch asked how old is Well No. 2 and Frank replied that it was put in the 1960's. The Mayor stated that he thinks the technical work is all done and they just need to have them back out to discuss it with all of them. Councilor Koch asked if they could add this to the work session and Councilor LaFevre stated they need to have a special meeting. Diana Wise asked the Council if they are pulling sand right now out of Well No. 1 and the Lee replied that Well No. 1 doesn't pull sand. Lee stated that they are getting pretty good water now with Well No. 1 but when Well NO. 2 comes back on line they are going to see a different quality of water. Lee stated that they are going to do a test tomorrow and they are going to introduce that water back into the system and they may notice a change.

Frank stated on the safety he would like to have OSHA come out and do an onsite consult and the Mayor agreed that would be a great idea. They will walk through the whole city and tell them what their deficiencies are. Lee asked if they are going to have a special meeting soon for the well and stated that it really needs to be sooner than later and stated that it is something they need to get moving on. The Mayor stated in looking at everyone's schedule it doesn't look like it can happen before the end of the month. Councilor Koch asked if they can just do it with the work session and the Mayor replied that he thinks Regular City Council Meeting March 12, 2015

Page 22 of 23 it is going to be a rather long meeting with the engineers and they need to have a separate meeting. He said he knows they have a lot to do but he is also worried about meeting burn out. Lorrie suggested maybe they should just look at their calendars and try to schedule a once a week meeting for an hour instead of trying to schedule all of the these work sessions. Slowly chip away at the list that way. The Mayor stated that he could send an email out to the rest of the Council as a whole and see what they have to say.

STREETS AND STORM DRAINS: HIGHWAY 219 SIDEWALK PROJECT (PENDING):

STORM DRAINAGE DITCH - MISSION AVE. (PENDING): Councilor Koch asked if they got any prices on fencing and Lee stated that no one wants to come out and temporarily install the fencing. He stated that what they need to do is install the fencing correctly because this project is not going to get done for a long time because it is going to cost way too much to do it correctly. The Mayor stated this requires engineering and easements and money. Lee stated a rough estimate on fencing to do it right it is going to be $10,000-$12,000 and a swale is going to cost $80,000 -$100,000. The Mayor asked Lee to put together a drawing and plan to present at the special meeting they are going to have for the well project. Councilor Koch stated that she was told that some of that water is suppose to go towards Mission Road and Lorrie stated that it is too high the low spot is the other way.

Councilor LaFevre stated that she really needed to leave and asked if there was anything else she needed to stay for? The Mayor stated they need to pay the bills still.

POLICE: The Mayor stated there was nothing to report and stated that he will have them in town for Dan Drescher's event.

TREASURERS REPORT: Lorrie reported that she is hoping to get a meeting scheduled with the auditors in the next couple of weeks and stated that she is going to try and do it on a Monday while the office is closed and a Tuesday and keep it closed the second day if necessary. She stated that way there will limited interruptions and that is her plan. Councilor LaFevre stated if they need a second day she can just keep the office closed again.

Lorrie stated that The Mayor asked her to put the Budget Committee meeting on the agenda and asked the Council when they would like to schedule the meeting and the Mayor replied that they are going to appoint two new members and suggested maybe the first couple weeks of April after she checks with the citizen members. Councilor Koch asked Lorrie if she has any estimates on any projects and Lorrie stated that she has a couple but she really needs actual numbers not, "I just want this".

The Mayor asked for a motion to re-open the consent agenda to pay the bills. Councilor Koch stated that she would like to make a motion to pay the bills. The Mayor asked for any discussion and Councilor LaFevre stated that she would just like to discuss with John Rankin some of the things on his bill in the future. Councilor LaFevre seconded the motion. The Mayor called for the vote. Councilor Bernard - Absent, Councilor Halter - Absent, Councilor Koch - Aye, Councilor LaFevre - Aye, the Mayor - Aye, motion passes 3-0.

Lorrie asked if they are approving the minutes too? Councilor Koch stated they can approve the minutes at the next meeting. The Mayor asked if they are going to wait to approve the minutes then Regular City Council Meeting March 12, 2015

Page 23 of 23 and Councilor Koch stated they are going to wait. Lorrie asked what the issue was with the minutes and Councilor Koch stated there were things that she thought were said other than the meaning that was typed. The Mayor stated if they are tabling the minutes from the 2/12/15 meeting they really need a motion to do that. Councilor LaFevre asked if that was the normal way to do things and Lorrie replied it is was fine.

It was moved Councilor Koch to table the meeting minutes from the February 12, 2015 meeting to the April 9, 2015 meeting for approval. Councilor LaFevre seconded the motion. The Mayor called for the vote Councilor Bernard - Absent, Councilor Halter - Absent, Councilor Koch - Aye, Councilor LaFevre - Aye, the Mayor - Aye, motion passes 3-0.

Lorrie stated there was one more item on the agenda they didn't talk about which was "Council And Commission Recordkeeping" that the Mayor asked her to put on the agenda up under his department reports and asked what it was? The Mayor replied that it was the discussion about typing minutes verbatim. The Mayor stated that Lorrie spends a lot of time on minutes and asked the Council if they want to go back to a basic record. He explained they maintain an audio record and stated that they maintain an audio record so if they have to go back they can go back and listen to the audio. He stated his suggestion would be to let her take more of summary business or minutes for the more mundane items in order to alleviate the burden on Lorrie. He stated that she is well versed in what needs more detail and can type more detail on the things that need more detail. Councilor LaFevre stated that should be something that is brought up to the rest of the Council to decide. Councilor Koch stated that she really likes every word. Councilor LaFevre stated that she knows there are some that really like every word so it really needs to be a decision of the full Council. The Mayor agreed. Councilor Koch asked how much of a time difference is there between typing the full detail and just typing a summary version? Lorrie responded and stated that it is probably 10 hours or more. She stated that she spent 6 hours on them on Sunday night at home and she had already started them at work and then finished them at home. Councilor Koch asked what she thought about having an outside source do them like a court reporting service? The Mayor stated they make about $65 an hour and Lorrie works for minimum wage. Councilor LaFevre stated that is why they need to do things in workshops instead of hashing things out at Council meetings so they will be a lot shorter instead of having her type 3-4 hour meetings. Councilor Koch stated they are useful though. The Mayor stated that they can take it up with the rest of the Council later.

It was moved Councilor LaFevre to adjourn the meeting. Councilor Koch seconded the motion. The Mayor called for the vote Councilor Bernard - Absent, Councilor Halter - Absent, Councilor Koch - Aye, Councilor LaFevre - Aye, the Mayor - Aye, motion passes 3-0.

Meeting Adjourned: 8:58 p.m.

______Lorrie Biggs City Recorder