Council Agenda Be Adopted As Recommended

Corporation of the City of Cambridge Council Meeting No. 10-20

Tuesday, March 17, 2020 Historic City Hall - 46 Dickson Street 7:00 p.m. Closed Session at 6:30 p.m. AGENDA

Meeting Called to Order

Consideration of Matters in Closed Session

Council to Rise from Closed Session

Singing of the National Anthem

Indigenous Territory Acknowledgement

Disclosure of Pecuniary Interest

Presentations

1. James Goodram, Director of Economic Development, re: item 10, Core Area Transformation Fund

Delegations

1. Jean Claude Kilubi, Cambridge Cultural Association, re: item 13, Grants to Groups

Consent Procedure

THAT all items listed under the heading of Consent Procedure for Tuesday, March 17, 2020, Council Agenda be adopted as recommended.

Items #

1. Council Minutes – February 18, 2020

2. Special Council Minutes – March 3, 2020

3. General Committee Minutes – March 3, 2020

1 4. Joint Council Meeting with the City of Cambridge and Township of North Dumfries – March 4, 2020

5. Striking Committee Minutes – March 5, 2020

6. Council Workshop Minutes – March 9, 2020

7. Planning and Development Committee Minutes – March 10, 2020

11. Appointment of Council Representatives to the Region of Waterloo 2020 Planning and Works Project Teams

12. Honorariums and Expenditures of Council Members and Council Appointees for the Year Ended December 31, 2019

14. Forest Road Reconstruction (T20-08)

15. Cambridge Street and Park Hill Road Reconstruction (T20-09)

16. Council Information Package dated March 5, 2020

17. Introduction and Consideration of By-law

Note: Council Members, if you wish an item to be pulled from the Consent Procedure, please notify the City Clerk so the item can be listed on the Other Business Memo for tonight’s meeting to be dealt with separately by Council. You will also have the opportunity to pull an item at the Meeting.

Minutes of Previous Meetings

1. Council Minutes – February 18, 2020 PP. 11-22

Recommendation

THAT the minutes from the Council meeting held on February 18, 2020 be approved.

2. Special Council Minutes – March 3, 2020 PP. 23-26

Recommendation

2 THAT the minutes from the Special Council meeting held on March 3, 2020 be approved.

3. General Committee Minutes – March 3, 2020 PP. 27-36

Recommendation

THAT the minutes from the General Committee meeting held on March 3, 2020 be approved.

4. Joint Council Meeting with the City of Cambridge and PP. 37-40 Township of North Dumfries – March 4, 2020

Recommendation

THAT the minutes from the Joint Council Meeting with the City of Cambridge and Township of North Dumfries held on March 4, 2020 be approved.

5. Striking Committee Minutes – March 5, 2020 PP. 41-44

Recommendation

THAT the minutes from the Striking Committee meeting held on March 5, 2020 be approved.

6. Council Workshop Minutes – March 9, 2020 PP. 45-46

Recommendation

THAT the minutes from the Council Workshop held on March 9, 2020 be approved.

7. Planning and Development Committee Minutes – March 10, 2020 PP. 47-56

Recommendation

THAT the minutes from the Planning and Development Committee meeting held on March 10, 2020 be approved.

3 Consideration of Reports

Office of the City Manager

8. Amending Agreement – Cost Sharing Agreement between PP. 57-76 the City of Cambridge and Conestoga College

Recommendation

THAT Council receive City Manager Report 20-038(OCM) regarding an Amending Agreement to the March 3, 2011, Cost Sharing Agreement between the Corporation of the City of Cambridge and the Conestoga College Institute of Technology and Advanced Learning;

AND THAT the Mayor and Clerk be authorized to execute the Amending Agreement to the Cost Sharing Agreement between the City of Cambridge and Conestoga College which is attached as Appendix “B” to report 20-038, subject to the satisfaction of the City Solicitor;

AND THAT staff be directed to reimburse Conestoga College in the amount of $2,302,541.58 from the Wastewater Development Charges Reserve Fund;

AND FURTHER THAT Council directs that the excess capacity from the Blair Sanitary Sewage Pumping Station be a growth related need to service future development and the costs related to the excess capacity be included in the City’s next Development Charges Background Study.

Community Development

9. Additional Building Division Staff PP. 77-82

Recommendation

THAT the Building Division increases its staffing complement of Municipal Building Officials by 1 FTE to manage increased volume of permit activity.

4 Corporate Enterprise

10. Core Area Transformation Fund PP. 83-110

Recommendation

THAT Report 20-076 (CRE), re: Core Areas Transformation Fund be received;

AND THAT the Economic Development Reserve Fund as outlined within report 20-076 (CRE) be approved;

AND FURTHER THAT the Core Areas Transformation Fund as outlined within report 20- 076 (CRE) be approved.

Corporate Services

11. Appointment of Council Representatives to the PP. 111-132

Region of Waterloo 2020 Planning and Works Project Teams

Recommendation

THAT Report 20-085(CRS), re: Appointment of Council Representatives to the Region of

Waterloo 2020 Planning and Works Project Teams be received;

AND THAT Councillor Ermeta be confirmed as appointee to the Pinebush Road

Reconstruction (Franklin Boulevard to Townline Road) project;

AND FURTHER THAT Councillor Liggett be confirmed as appointee to the Water Street

(Concession to Ainslie Street) project.

12. Honorariums and Expenditures of Council Members and Council PP. 133-148

Appointees for the Year Ended December 31, 2019

Recommendation

THAT Report 20-050(CRS), re: Honorariums and Expenditures of Council Members and

Council Appointees for the Year Ended December 31, 2019 be received.

5 13. Grants to Groups PP. 149-156

Recommendation

THAT Report 20-075(CRS), re: Grants to Groups be received;

AND THAT Council approve the recommendations from the Grants to Groups Review Committee as included in Appendix A;

AND FURTHER THAT Council approve the Letter of Agreement included in Appendix B, which must be completed by all grant recipients prior to the City transferring approved funding.

14. Forest Road Reconstruction (T20-08) PP. 157-164

Recommendation

THAT Report 20-081(CRS), re: Forest Road Reconstruction be received;

AND THAT Council approve the transfers to/from Reserve Funds as outlined in the Financial Impact section of this report;

AND FURTHER THAT Council approve the award of Tender T20-08 Forest Road Reconstruction to Bel-Air Excavating and Grading Ltd. of Cambridge for the total tendered price of $1,647,956.97, including H.S.T., this being the lowest compliant bid received as outlined in Report 20-081(CRS).

15. Cambridge Street and Park Hill Road Reconstruction (T20-09) PP. 165-168

Recommendation

THAT Report 20-069(CRS), re: Cambridge Street and Park Hill Road Reconstruction be received;

AND THAT Council approve the transfers to/from Reserve Funds as outlined in the Financial Impact section of this report;

AND FURTHER THAT Council approve the award of Tender T20-09 Cambridge Street and Park Hill Road Reconstruction to Bel-Air Excavating and Grading Ltd. of Cambridge

6 for the total tendered price of $4,200,377.64, including H.S.T., this being the lowest compliant bid received as outlined in Report 20-069(CRS).

16. Council Information Package dated March 5, 2020 PP. 169-194

Recommendation

THAT the Council Information Package dated March 5, 2020 be received for information.

17. Council’s Referral of Notice of Intent to Repeal Heritage Designation/Objection to Conservation Review Board

[To be distributed with the Other Business Memo circulated on March 17, 2020]

Unfinished Business

Correspondence

Notice of Motion

1. Councillor Liggett, re: Provincial Funding for Rehabilitation Facilities

[Notice of Motion provided at the February 18, 2020 Council meeting]

Whereas there is a failure of our overall drug and addictions policies and strategies to provide for adequate, timely and sustainable detox and addiction rehabilitation programs in a safe, supportive environment; and,

Whereas methods of harm reduction are a stopgap until those struggling with addiction are able to have immediate access to adequate detox and rehabilitation programs; and

Whereas the community of Cambridge has shown their concern and compassion for the lack of access and availability for their fellow residents who are asking for such assistance; and

Whereas there is an inadequate quantity of rehabilitation facilities throughout the province providing the required number of beds and programs for those struggling with substance abuse requesting assistance; and

7 Whereas publically funded services for detox and rehabilitation programs would ensure that all persons receive such help equitably and in a sustainable way; and

Whereas some persons struggling with substance abuse may need such programs more than once;

Therefore be it resolved that the City of Cambridge asks the Province of Ontario for the much needed funding to provide for such relief for the City of Cambridge as well as throughout the province.

Report from Closed Session

Non-Jurisdictional Items

Introduction and Consideration of By-laws

20-023 Being a by-law of the Corporation of the City of Cambridge to dedicate certain lands as public highways (Equestrian Way, Burnham Crescent, Ratcliffe Drive and Starr Crescent). [Housekeeping Amendments]

20-024 Being a by-law of the Corporation of the City of Cambridge to amend By-law 187- 06 being a By-law for the regulation of Traffic and Parking. [Report 20-014(CD) approved at the March 3, 2020 General Committee meeting]

20-025 Being a by-law of the Corporation of the City of Cambridge to amend Schedule B of By-law 184-06 to establish a system of disabled parking. (DISABLED PARKING BY-LAW) –SCHEDULE “B” AMENDMENTS [Housekeeping Amendments]

20-026 Being a by-law of the City of Cambridge to amend Schedule A of By-law No. 185- 06 designating private roadways as fire routes and to prohibit the parking of vehicles thereon. (FIRE ROUTE BY-LAW) – SCHEDULE “A” AMENDMENTS [Housekeeping Amendments]

20-027 Being a by-law of the Corporation of the City of Cambridge to amend Schedule A of By-law 186-06, as amended, being a By-law to prohibit the parking or leaving of motor vehicles on private property without the consent of the owner or occupant of

8 the property and on property owned or occupied by the Corporation of the City of Cambridge, or any local Board. (PRIVATE PROPERTY BY-LAW) –SCHEDULE “A” AMENDMENTS [Housekeeping Amendments]

20-028 Being a by-law of the Corporation of the City of Cambridge to amend By-law No. 119-08 being a by-law to provide for the appointment of Officers and Servants of the Corporation of the City of Cambridge. [Housekeeping Amendments]

20-029 Being a by-law of the Corporation of the City of Cambridge to provide for mandatory consultation prior to the submission of certain types of development applications. [Report 20-018(CD) approved at the March 10, 2020 Planning and Development Committee meeting]

Confirmatory By-law 20-030 Being a by-law of the City of Cambridge to confirm the proceedings of the Council of the Corporation of the City of Cambridge at its meeting held on the 17th day of March, 2020.

PASSED AND ENACTED this 17th day of March, 2020.

Close of Meeting

9 10 Item #1 MINUTES Corporation of the City of Cambridge Council Meeting No. 05-20

Tuesday, February 18, 2020 Historic City Hall – 46 Dickson Street

Council Members in Attendance: Councillors Adshade (Ward 6); Devine (Ward 2)(noting arrival at 7:27 p.m.); Ermeta (Ward 8); Liggett (Ward 4); Mann (Ward 3); Reid (Ward 1); and Wolf (Ward 5) with Mayor McGarry in the Chair.

Staff Members in Attendance: David Calder, City Manager; Lisa Shields, City Solicitor; Dave Bush, Deputy City Manager – Corporate Services; James Goodram, Director of Economic Development; Damond Jamieson, Deputy Fire Chief; Katie Fisher, Deputy Treasurer; Cheryl Zahnleiter, Deputy City Manager – Corporate Enterprise; Elaine Brunn Shaw, Chief Planner; Susanne Hiller, Director of Communications; Mirna Raponi, Supervisor of Accounting and Financial Reporting; Brian Geerts, Acting Director of Parks, Recreation and Culture; Danielle Manton, City Clerk; and Devanne Kripp, Council and Committee Services Coordinator.

City Page: Galen Craig Castro

Others in Attendance: Members of the general public are in the audience.

Meeting Called to Order

The meeting of the Council of the Corporation of the City of Cambridge is held in the Council Chambers on the 3rd floor of 46 Dickson Street, Cambridge, Ontario. Mayor McGarry welcomes everyone present and calls the meeting to order at 7:02 p.m. and the meeting adjourns at 9:06 p.m.

Singing of the National Anthem

Indigenous Territory Acknowledgement

Disclosure of Pecuniary Interest

There are no disclosures of pecuniary interest.

11 Cambridge City Council Tuesday, February 18, 2020 Page 2

Presentations

1. Mayor McGarry, re: Government Finance Officers Association – Canadian Award for Financial Reporting (CAnFR)

Mayor McGarry presents Katie Fisher, Deputy Treasurer and Mirna Raponi, Supervisor of Accounting and Financial Reporting, with the Canadian Award for Financial Reporting (CAnFR) and the Canadian Award for Financial Reporting Achievement (CAFRA) from the Government Finance Officers Association. The CAnFR recognizes excellence in governmental accounting and financial reporting and is a significant accomplishment that the City has earned four years in a row.

Delegations

1. Kurt Ditner, St. Andrews Neighbourhood Protection Association, re: item 6, Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update)

Mr. Ditner is in attendance to speak to the Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update).

See resolutions 20-022 and 20-026

2. Adam Cooper, Neighbourhood Watch, re: item 6, Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update)

Mr. Cooper is in attendance to speak to the Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update).

See resolutions 20-022 and 20-026

12 Cambridge City Council Tuesday, February 18, 2020 Page 3

3. Lynne Gaetz and Murray Marshall, re: item 6, Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update)

Ms. Gaetz and Murray Marshall are in attendance to speak to the Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update).

See resolutions 20-022 and 20-026

4. Brian Kennedy, Downtown Cambridge Business Improvement Area, re: item 6, Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update)

Mr. Kennedy is in attendance to speak to the Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update).

See resolutions 20-022 and 20-026

5. Sherri Roy, re: item 6, Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update)

Ms. Roy is in attendance to speak to the Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update).

See resolutions 20-022 and 20-026

6. Jeffrey Shaver, re: item 6, Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update)

Mr. Shaver is in attendance to speak to the Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update).

See resolutions 20-022 and 20-026

13 Cambridge City Council Tuesday, February 18, 2020 Page 4

7. Angela Campbell, re: item 6, Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update)

Ms. Campbell is in attendance to speak to the Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update).

See resolutions 20-022 and 20-026

Consent Procedure

Motion: 20-021 Moved By: Councillor Ermeta Seconded By: Councillor Adshade

THAT all items listed under the heading of Consent Procedure for Tuesday, February 18, 2020, Council Agenda be adopted as recommended.

Items #

1. Council Minutes – January 21, 2020

THAT the minutes from the Council meeting held on January 21, 2020 be approved.

2. Special Council Minutes – January 28, 2020

THAT the minutes from the Special Council meeting held on January 28, 2020 be approved.

3. Special Council Minutes – February 3, 2020

THAT the minutes from the Special Council meeting held on February 3, 2020 be approved.

4. Special Council Minutes – February 4, 2020

THAT the minutes from the Special Council meeting held on February 4, 2020 be approved.

14 Cambridge City Council Tuesday, February 18, 2020 Page 5

5. General Committee Minutes – February 4, 2020

THAT the minutes from the General Committee meeting held on February 4, 2020 be approved.

6. Planning and Development Committee Minutes – February 11, 2020

This item is pulled from the Consent Procedure and dealt with separately.

7. Industrial Land Sale – 0.365 acres Boxwood Drive

THAT Report 20-011(CRE), re: Industrial Land Sale – 0.365 acres Boxwood Drive be received;

AND THAT Council authorizes the Mayor and Clerk to execute the Agreement of Purchase and Sale between the Corporation of the City of Cambridge and Caplink Limited for 0.365 acres of property as shown on Appendix “A” (attached), at a price of $114,975, as outlined further in this report.

8. Recreation Complex and Library Capital Project

THAT capital project A/00870-30 Library in South East Galt Design be approved for execution in 2020 and the budget of $385,000 be transferred to capital project A000463-30 Recreation Complex Design;

AND THAT a transfer of $346,500 from Development Charges-Library and $38,500 from Capital Works Reserve Fund be approved;

AND FURTHER THAT staff be directed to enter into discussions with the Cambridge Public Library, the Waterloo Region District School Board and the Waterloo Catholic District School Board with respect to design, construction and operation of a joint facility and report back to Council at a future date.

9. Council Information Package dated February 7, 2020

THAT the Council Information Package dated February 7, 2020 be received for information.

15 Cambridge City Council Tuesday, February 18, 2020 Page 6

10. Introduction and Consideration of By-laws:

20-008 Being a by-law of the Corporation of the City of Cambridge to amend By- law 187-06 being a By-law for the regulation of Traffic and Parking (Gunn Avenue)

20-009 Being a by-law of the Corporation of the City of Cambridge to amend By- law No. 119-08 being a by-law to provide for the appointment of Officers and Servants of the Corporation of the City of Cambridge.

20-010 Being a by-law of the Corporation of the City of Cambridge to amend Schedule B of By-law 184-06 to establish a system of disabled parking. (DISABLED PARKING BY-LAW) –SCHEDULE “B” AMENDMENTS

20-011 Being a by-law of the Corporation of the City of Cambridge to amend Schedule A of By-law No. 185-06 designating private roadways as fire routes and to prohibit the parking of vehicles thereon. (FIRE ROUTE BY- LAW) – SCHEDULE “A” AMENDMENTS

20-012 Being a by-law of the Corporation of the City of Cambridge to amend Schedule A of By-law 186-06, as amended, being a By-law to prohibit the parking or leaving of motor vehicles on private property without the consent of the owner or occupant of the property and on property owned or occupied by the Corporation of the City of Cambridge, or any local Board. (PRIVATE PROPERTY BY-LAW) –SCHEDULE “A” AMENDMENTS

20-013 Being a by-law of the Corporation of the City of Cambridge to amend Schedule B of By-law 184-06 to establish a system of disabled parking. (DISABLED PARKING BY-LAW) –SCHEDULE “B” AMENDMENTS

20-014 Being a by-law of the City of Cambridge to amend Schedule A of By-law No. 185-06 designating private roadways as fire routes and to prohibit the parking of vehicles thereon. (FIRE ROUTE BY-LAW) – SCHEDULE “A” AMENDMENTS

16 Cambridge City Council Tuesday, February 18, 2020 Page 7

20-015 Being a by-law of the Corporation of the City of Cambridge to amend Schedule A of By-law 186-06, as amended, being a By-law to prohibit the parking or leaving of motor vehicles on private property without the consent of the owner or occupant of the property and on property owned or occupied by the Corporation of the City of Cambridge, or any local Board. (PRIVATE PROPERTY BY-LAW) –SCHEDULE “A” AMENDMENTS

20-016 Being a by-law of the Corporation of the City of Cambridge to establish, maintain and operate a fire department and to repeal by-law 138-10.

20-017 Being a by-law of the Corporation of the City of Cambridge to amend Zoning By-law 150-85, as amended, with respect to all lands within the City of Cambridge.

CARRIED

Minutes of Previous Meetings

6. Planning and Development Committee Minutes – February 11, 2020

Item 7 re: Consumption and Treatment Services Planning Study Options from the Planning and Development Committee Minutes

Motion: 20-022 Moved By: Councillor Liggett Seconded By: Councillor Mann

THAT item 7, re: Consumption and Treatment Services Planning Study Options from the February 11, 2020 Planning and Development Committee minutes be voted on separately.

CARRIED

17 Cambridge City Council Tuesday, February 18, 2020 Page 8

Motion to Suspend Certain Rules

Motion: 20-023 Moved By: Mayor McGarry Seconded By: Councillor Liggett

THAT in accordance with Section 22.1 of the Procedural By-law, Council suspends the requirement to provide notice.

CARRIED

Consideration of Matters in Closed Session

Motion: 20-024 Moved By: Mayor McGarry Seconded By: Councillor Mann

THAT in accordance with Section s.239 of the Municipal Act, 2001, Council may convene in Closed Session to consider the following subject matters:

1. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

CARRIED

Council convened in Closed Session at 8:03 p.m. and reconvened in Open Session at 8:53 p.m.

18 Cambridge City Council Tuesday, February 18, 2020 Page 9

Council to Rise from Closed Session

Motion: 20-025 Moved By: Councillor Wolf Seconded By: Councillor Adshade

THAT Council rise from Closed Session and reconvene in Open Session.

CARRIED

Deferral of Item 7 re: Consumption and Treatment Services Planning Study Options from the Planning and Development Committee Minutes

Motion: 20-026 Moved By: Councillor Ermeta Seconded By: Councillor Liggett

THAT the Consumption and Treatment Services Study Options report from the February 11, 2020 Planning and Development Committee minutes be deferred to the next Council meeting after the Ward 7 Councillor takes their oath of office.

Councillor Ermeta requested a recorded vote on the deferral, which was taken as follows:

IN FAVOUR: Councillors Adshade, Devine, Ermeta, Liggett, Mann

OPPOSED: Mayor McGarry, Councillor Reid and Wolf

CARRIED, on a 5-3.

19 Cambridge City Council Tuesday, February 18, 2020 Page 10

Motion: 20-027 Moved By: Councillor Wolf Seconded By: Councillor Adshade

THAT the minutes from the Planning and Development Committee meeting held on February 11, 2020, be approved as amended.

CARRIED

Correspondence

1. Government Finance Officers Association – Canadian Award for Financial Reporting (CAnFR)

2. Sherri Roy, item 6, Planning and Development Committee Minutes – February 11, 2020 (Consumption and Treatment Services Planning Study Update)

Notice of Motion

1. Councillor Liggett, re: Provincial Funding for Rehabilitation Facilities

[To be considered at the March 3, 2020 Council meeting]

Whereas methods of harm reduction are a stopgap until those struggling with addiction are able to have immediate access to adequate detox and rehabilitation programs; and

Whereas the community of Cambridge has shown their concern and compassion for the lack of access and availability for their fellow residents who are asking for such assistance; and

20 Cambridge City Council Tuesday, February 18, 2020 Page 11

Whereas publically funded services for detox and rehabilitation programs would ensure that all persons receive such help equitably and in a sustainable way; and

Whereas some persons struggling with substance abuse may need such programs more than once;

Therefore be it resolved that the City of Cambridge asks the Province of Ontario for the much needed funding to provide for such relief for the City of Cambridge as well as throughout the province.

Other Business

Non-Jurisdictional Items NIL

Confirmatory By-law

Motion: 20-028 Moved By: Councillor Mann Seconded By: Councillor Liggett

20-018 Being a by-law of the City of Cambridge to confirm the proceedings of the Council of the Corporation of the City of Cambridge at its meeting held on the 18th day of February, 2020.

PASSED AND ENACTED this 18th day of February, 2020.

CARRIED

Close of Meeting

Motion: 20-029 Moved By: Councillor Adshade Seconded By: Councillor Ermeta

THAT the Council meeting does now adjourn at 9:06 p.m.

CARRIED

21 Cambridge City Council Tuesday, February 18, 2020 Page 12

______MAYOR

______CLERK

22 Item #2 MINUTES Corporation of the City of Cambridge Special Council Meeting No. 07-20

Tuesday, March 3, 2020 Historic City Hall – 46 Dickson Street

Council Members in Attendance: Mayor McGarry; Councillors Adshade (Ward 6); Mann (Ward 3); Reid (Ward 1) and Wolf (Ward 5) with Councillor Ermeta (Ward 8) in the Chair.

Regrets: Councillors Devine (Ward 2) and Liggett (Ward 4)

Staff Members in Attendance: David Calder, City Manager; Lisa Shields, City Solicitor; Dave Bush, Deputy Manager – Corporate Services; Neil Main, Fire Chief; Sheryl Ayres, Chief Financial Officer; Elaine Brunn Shaw, Chief Planner; Cheryl Zahnleiter, Deputy City Manager – Corporate Enterprise; James Etienne, City Engineer; Brian Geerts, Acting Director of Parks, Recreation and Culture; Chris Whetstone, Manager of Water; Mike Parsons, Director of Public Works; Olu Ojikutu, Manager of Risk Management; Shannon Noonan, Manager of Transportation Engineering; Susanne Hiller, Director of Communications; Yogesh Shah, Director of Asset Management; James Hutson, Deputy City Clerk and Devanne Kripp, Council and Committee Services Coordinator.

Others in Attendance: Members of the general public are in the audience.

Meeting Called to Order

The special meeting of the Council of the Corporation of the City of Cambridge is held in the Council Chambers on the 3rd floor of 46 Dickson Street, Cambridge, Ontario. Mayor McGarry welcomes everyone present and calls the meeting to order at 6:00 p.m. and the meeting adjourns at 7:02 p.m.

Disclosure of Pecuniary Interest

There are no disclosures of pecuniary interest.

23 Cambridge City Special Council Tuesday, March 3, 2020 Page 2

Consideration of Matters in Closed Session

Motion: 20-030 Moved By: Councillor Ermeta Seconded By: Councillor Wolf

THAT in accordance with Section s.239 of the Municipal Act, 2001, Council may convene in Closed Session to consider the following subject matters:

1. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. (Cambridge Sports Park Discussions)

2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Privacy Matter)

CARRIED

Council to Rise from Closed Session

Motion: 20-031 Moved By: Councillor Adshade Seconded By: Councillor Wolf

THAT Council rise from closed session and reconvene in open session.

CARRIED

24 Cambridge City Special Council Tuesday, March 3, 2020 Page 3

Confirmatory By-law Motion: 20-032 Moved By: Councillor Mann Seconded By: Councillor Reid

20-020 Being a by-law of the City of Cambridge to confirm the proceedings of the Council of the Corporation of the City of Cambridge at its special meeting held on the 3rd day of March, 2020.

PASSED AND ENACTED this 3rd day of March, 2020.

CARRIED

Close of Meeting

Motion: 20-033 Moved By: Councillor Wolf Seconded By: Councillor Adshade

THAT the special Council meeting does now adjourn at 7:02 p.m.

CARRIED

______MAYOR

______CLERK

25 26 Item #3 MINUTES Corporation of the City of Cambridge General Committee No. 03-20

Tuesday, March 3, 2020 Council Chambers – 46 Dickson Street

Council Members in Attendance: Mayor McGarry; Councillors Adshade (Ward 6); Mann (Ward 3); Reid (Ward 1) and Wolf (Ward 5) with Councillor Ermeta (Ward 8) in the Chair.

Regrets: Councillors Devine (Ward 2) and Liggett (Ward 4)

Staff Members in Attendance: David Calder, City Manager; Lisa Shields, City Solicitor; Dave Bush, Deputy Manager – Corporate Services; Neil Main, Fire Chief; Sheryl Ayres, Chief Financial Officer; Elaine Brunn Shaw, Chief Planner; Cheryl Zahnleiter, Deputy City Manager – Corporate Enterprise; James Etienne, City Engineer; Brian Geerts, Acting Director of Parks, Recreation and Culture; Chris Whetstone, Manager of Water; Mike Parsons, Director of Public Works; Olu Ojikutu, Manager of Risk Management; Shannon Noonan, Manager of Transportation Engineering; Susanne Hiller, Director of Communications; Vanessa Lopak, Supervisor of Accessibility and Diversity; Yogesh Shah, Director of Asset Management; Danielle Manton, City Clerk; James Hutson, Deputy City Clerk and Devanne Kripp, Council and Committee Services Coordinator.

Others in Attendance: There are members of the general public in the audience.

Meeting Called to Order

The meeting of the General Committee of the Corporation of the City of Cambridge is held in the Council Chambers on the 3rd floor of 46 Dickson Street, Cambridge, Ontario. Chair Ermeta welcomes everyone present and calls the meeting to order at 7:02 p.m. and the meeting adjourns at 8:10 p.m.

Disclosure of Pecuniary Interest

There are no disclosures of pecuniary interest.

27 Cambridge General Committee Tuesday, March 3, 2020 Page 2

Presentations

1. Chris Whetstone, Manager of Water, re: item 10, Summary Water Report: January 1st – December 31st, 2019

Using a PowerPoint presentation, Mr. Whetstone is in attendance to provide an overview of the Summary Water Report: January 1st – December 31st, 2019. A copy of the presentation is available in the Clerk’s Division.

2. Vanessa Lopak, Supervisor of Accessibility and Diversity, and Joe-Ann McComb, Kinbridge, re: item 16, Immigration, Refugees and Citizenship Canada Settlement Grant Newcomer Outreach Program

Using a PowerPoint presentation, Ms. Lopak and Ms. McComb are in attendance to provide an overview of the Immigration, Refugees and Citizenship Canada Settlement Grant Newcomer Outreach Program. A copy of the presentation is available in the Clerk’s Division.

Delegations

1. Wayne Herd, re: item 6, Blenheim Road Neighbourhood Traffic Review

Mr. Herd is in attendance to speak to the Blenheim Road Neighbourhood Traffic Review report.

2. John Lysnes, re: item 6, Blenheim Road Neighbourhood Traffic Review

Mr. Lysnes is not in attendance to speak to the Blenheim Road Neighbourhood Traffic Review.

3. Leah Masters, re: item 7, Salisbury Avenue Neighbourhood Traffic Review

Using two photographs, Ms. Masters is in attendance to speak to the Salisbury Avenue Neighbourhood Traffic Review report. Ms. Masters submitted a petition. A copy of the photographs and petition are available in the Clerk’s Division.

28 Cambridge General Committee Tuesday, March 3, 2020 Page 3

Consent Procedure

Moved By: Councillor Adshade Seconded By: Councillor Wolf

THAT all items listed under the heading of Consent Procedure for Tuesday, March 3, 2020, General Committee Agenda be adopted as recommended.

Items #

1. Community Wellbeing Advisory Committee Minutes – December 5, 2019 .

THAT the minutes from the Community Wellbeing Advisory Committee meeting held on December 5, 2019 be approved.

2. Archives Board Minutes – December 19, 2019

THAT the minutes from the Archives Board meeting held on December 19, 2019 be approved.

3. Economic Development Advisory Committee Minutes – January 8, 2020

THAT the minutes from the Economic Development Advisory Committee meeting held on January 8, 2020 be approved.

4. Archives Board Minutes – January 23, 2020

THAT the minutes from the Archives Board meeting held on January 23, 2020 be approved.

12. 58 Ainslie Street South Land Acquisition

THAT Report 20-044(CRE), re: 58 Ainslie Street South Land Acquisition be received for information.

CARRIED

29 Cambridge General Committee Tuesday, March 3, 2020 Page 4

Consideration of Reports

Community Development

5. Saginaw Parkway Neighbourhood Traffic Review

Moved By: Councillor Reid Seconded By: Councillor Mann

THAT Report 20-037(CD) regarding Saginaw Neighbourhood Traffic Review be received;

AND THAT the traffic calming measures recommended in Report 20-037(CD) be implemented on Saginaw Parkway, Green Vista Drive, Glenvalley Drive, Country Club Drive, Essex Point Drive and Burnett Avenue.

AND FURTHER THAT staff be directed to review the need for the all-way stop on Burnett Avenue at Country Club Drive and report back to Council in October 2020.

CARRIED

6. Blenheim Road Neighbourhood Traffic Review

Moved By: Councillor Wolf Seconded By: Councillor Adshade

THAT Report 20-036(CD) regarding Blenheim Road/Blair Road Neighbourhood Traffic Review is received;

AND THAT additional traffic calming measures (two (2) speed cushions) be installed on Blenheim Road from Blair Road to Parkwood Drive;

AND THAT six (6) speed cushions and a curb extension be installed on Blair Road from Grant Street to George Street;

30 Cambridge General Committee Tuesday, March 3, 2020 Page 5

AND FURTHER THAT a curb extension be installed on Bismark Drive at Devils Creek Trail crossing along with seasonal traffic calming signage.

CARRIED

7. Salisbury Avenue Traffic Control and Parking

Moved By: Councillor Wolf Seconded By: Councillor Adshade

THAT Report 20-027(CD) regarding Salisbury Avenue Traffic Control and Parking be received;

AND THAT the existing stop control at the intersection of Salisbury Avenue/Beauchamp Drive at Hardcastle Drive be reversed so the stop control is on Hardcastle Drive and Salisbury Avenue becomes the through street;

AND THAT the existing no parking restriction on Salisbury Avenue between Hardcastle Drive and Freure Drive be switched to the north side of the street;

AND FURTHER THAT Salisbury Avenue at Freure Drive be converted to an all-way stop.

CARRIED

8. Riverside Dam Design Update

Moved By: Councillor Reid Seconded By: Councillor Mann

THAT Report 20-048(CD), re: Riverside Dam Design Update be received for information.

CARRIED

31 Cambridge General Committee Tuesday, March 3, 2020 Page 6

9. Parking Regulations at T-Intersections

Moved By: Councillor Wolf Seconded By: Councillor Adshade

THAT Report 20-014(CD), re: Parking Regulations at T-intersections be received;

AND THAT complaints based enforcement of parking regulations be avoided;

AND FURTHER THAT Traffic & Parking By-Law 187-06 be amended to support parking across the top of T-intersections on uncontrolled streets as proposed in Option B outlined in Report 20-014(CD).

CARRIED

10. Summary Water Report: January 1st – December 31st, 2019

Moved By: Councillor Reid Seconded By: Councillor Mann

THAT the 2019 City of Cambridge Summary Drinking Water Report be received for information as required by O.Reg.170/03 Schedule 22 of the Safe Drinking Water Act;

AND THAT the City of Cambridge provide a copy of the Summary Drinking Water report to the Township of North Dumfries as required by Schedule 22 of O.Reg.170/03.

CARRIED

Corporate Enterprise

11. Annual Risk Management Report

Moved By: Councillor Mann Seconded By: Councillor Reid

THAT Report 20-005(CRE), re: Annual Risk Management Report be received for information.

CARRIED

32 Cambridge General Committee Tuesday, March 3, 2020 Page 7

13. Federation of Canadian Municipalities 2020 Sustainable Communities Award Application

Moved By: Councillor Adshade Seconded By: Councillor Wolf

THAT Council endorse the letter of support for the FCM 2020 Sustainable Communities Award Application under the Asset Management category.

AND THAT Council appoint the Mayor as the elected official to be listed as a team member on the application form.

CARRIED

Corporate Services

14. Tannery Street and Clarence Street Reconstruction

Moved By: Councillor Reid Seconded By: Councillor Mann

THAT Report 20-042(CRS), re: Tannery Street and Clarence Street Reconstruction be received;

AND THAT Council approve the transfers to/from Reserve Funds as outlined in the Financial Impact section of this report;

AND FURTHER THAT Council approve the award of Tender T20-03 Tannery Street and Clarence Street Reconstruction to Terracon Underground Ltd. of Brantford for the total tendered price of $2,344,350.84, including H.S.T., this being the lowest compliant bid received as outlined in Report 20-042(CRS).

CARRIED

33 Cambridge General Committee Tuesday, March 3, 2020 Page 8

15. Design of the Riverside Dam

Moved By: Councillor Mann Seconded By: Councillor Reid

THAT Report 20-055(CRS), re: Design of the Riverside Dam be received;

AND THAT Council approve the transfer to/from Reserve Funds as outlined in the Financial Impact Section of Report 20-055(CRS);

AND FURTHER THAT Council approve the award of Proposal P20-01 to Sanchez Engineering Inc. of Cobourg based on the submission that scored the highest points by the Selection Committee.

CARRIED

16. Immigration, Refugees and Citizenship Canada Settlement Grant Newcomer Outreach Program

Moved By: Mayor McGarry Seconded By: Councillor Adshade

THAT Report 20-068 (CRS) Re: Immigration, Refugees and Citizenship Canada Settlement Grant: Newcomer Outreach Program be received for Information

AND THAT Council directs the Mayor and Clerk to enter into an agreement with Immigration, Refugees, and Citizenship Canada to develop and implement a Newcomer Outreach Program;

AND FURTHER THAT Council directs staff to enter into an agreement with Kinbridge Neighbourhood Organization to partner with in the delivery of the Newcomer Outreach Program.

CARRIED

34 Cambridge General Committee Tuesday, March 3, 2020 Page 9

Correspondence NIL

Notice of Motion

1. Councillor Mann, re: Preston Santa Claus Parade

[To be considered at the March 17, 2020 Council meeting]

THAT Council approve a change to the annual City of Cambridge Santa Claus Parade from its current route along Hespeler Road to a route which alternates annually between the Preston and Galt cores.

AND FURTHER THAT the 2020 City of Cambridge Santa Claus Parade be held along King Street, located in the Preston core.

POSTPONED TO THE PLANNING AND DEVELOPMENT MEETING

Other Business

1. Councillor Wolf

Councillor Wolf noted that the Cambridge District Humane Society has reinstated their seniors discount for dog tags. Councilor Wolf also encouraged residents and members of Council to participate in upcoming events relating to International Women’s Day.

Non-Jurisdictional Items NIL

Close of Meeting

Moved By: Councillor Mann Seconded By: Councillor Reid

THAT the General Committee meeting does now adjourn at 8:10 p.m.

CARRIED

______CHAIR

35 Cambridge General Committee Tuesday, March 3, 2020 Page 10

______CLERK

36 Item #4

MINUTES Joint Council Meeting with the City of Cambridge and Township of North Dumfries No. 08-20

Wednesday, March 4, 2020 Historic City Hall – 46 Dickson Street

City of Cambridge Council Members in Attendance: Councillors Adshade (Ward 6); Ermeta (Ward 8); Liggett (Ward 4); Mann (Ward 3); Reid (Ward 1); and Wolf (Ward 5) with Mayor McGarry as Co-Chair.

Regrets: Councillor Devine (Ward 2)

Township of North Dumfries Council Members in Attendance: Councillors Gillespie (Ward 4), McCreery (Ward 3), Ostner (Ward 2) and Rolleman (Ward 1) with Mayor Foxton as Co- Chair.

City of Cambridge Staff Members in Attendance: David Calder, City Manager; Danielle Manton, City Clerk and James Hutson, Deputy City Clerk.

Township of North Dumfries Staff Members in Attendance: Andrew McNeely, Chief Administrative Officer; Shelley Stedall, Treasurer/Director of Corporate Services and Ashley Sage, Clerk.

Others in Attendance: There were no members of the general public are in the audience.

Meeting Called to Order

The joint meeting of the Councils of the Corporations of the City of Cambridge and the Township of North Dumfries is held in the Council Chambers on the 3rd floor of 46 Dickson Street, Cambridge, Ontario. Mayor McGarry welcomes everyone present and calls the meeting to order at 5:00 p.m. and the meeting adjourns at 6:56 p.m.

Disclosure of Pecuniary Interest

There are no disclosures of pecuniary interest.

37 Joint Council Meeting City of Cambridge and Township of North Dumfries Wednesday, March 4, 2020 Page 2

Consideration of Matters in Closed Session

Motion: 20-034 Moved By: Councillor Wolf Seconded By: Councillor Adshade

THAT in accordance with Section s.239 of the Municipal Act, 2001, Council may convene in Closed Session to consider the following subject matters:

i. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; ii. A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; iii. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

CARRIED

Council to Rise from Closed Session

Motion: 20-035 Moved By: Councillor Rolleman Seconded By: Councillor McCreery

THAT Council rise from closed session and reconvene in open session.

CARRIED

Report from Closed Session During the closed session discussions occurred amongst Council Members of both the City of Cambridge and the Township of North Dumfries pertaining to a staff report regarding Shareholders of Energy Plus and staff were provided direction.

38 Joint Council Meeting City of Cambridge and Township of North Dumfries Wednesday, March 4, 2020 Page 3

Confirmatory By-law Motion: 20-036 Moved By: Councillor McCreery Seconded By: Councillor Gillespie

20-021/3146/20 Being a by-law of the City of Cambridge and the Township of North Dumfries to confirm the proceedings of the Councils of the City of Cambridge and Township of North Dumfries at its joint meeting held in Cambridge on the 4th day of March, 2020.

PASSED AND ENACTED this 4th day of March, 2020.

CARRIED

Close of Meeting

Motion: 20-037 Moved By: Councillor Adshade Seconded By: Councillor Wolf

THAT the joint Council meeting does now adjourn at 6:56 p.m.

CARRIED

______MAYOR

______CLERK

39 40 Item #5

MINUTES Corporation of the City of Cambridge Striking Committee No. 01-20

Cambridge Room, Historic City Hall, Thursday, March 5, 2020

In Attendance: Councillors Adshade, Liggett, Mann, Reid and Councillor Ermeta in the Chair

Regrets: Mayor McGarry

Staff: Danielle Manton, City Clerk, James Hutson, Deputy City Clerk and John Schappert, Council and Committee Services Coordinator.

Meeting Called to Order

The meeting of the Striking Committee of the Corporation of the City of Cambridge was held in the Cambridge Room, 46 Dickson Street, 2nd Floor, Cambridge, Ontario. Chair Ermeta welcomed everyone present and called the meeting to order at 2:08 p.m. and the meeting adjourned at 2:11 p.m.

Declarations of Pecuniary Interest

There are no declarations of pecuniary interest.

Appointments to Boards and Committees

Cultural Awards Advisory Committee Moved by: Councillor Liggett

Seconded by: Councillor Adshade

THAT Patrick Melady be appointed to the Cultural Awards Advisory Committee for the balance of the Council term, ending December 31, 2022.

CARRIED

41 City of Cambridge Striking Committee Thursday, March 5, 2020 Page 2

Economic Development Advisory Committee

Moved by: Councillor Liggett

Seconded by: Councillor Reid

THAT Erik Dahm, as a Business Representative, and Filip Ivanovski, a Community Representative, be appointed to the Economic Development Advisory Committee for the balance of the Council term, ending December 31, 2022.

CARRIED

Environmental Advisory Committee

Moved by: Councillor Mann

Seconded by: Councillor Adshade

THAT Lorri Detta be appointed to the Environmental Advisory Committee for the balance of the Council term, ending December 31, 2022.

CARRIED

Youth Advisory Committee

Moved by: Councillor Liggett

Seconded by: Councillor Reid

THAT Harry Sharma, Madeleine Braga, Jenna Haveman and Julia Duarte be appointed to the Youth Advisory Committee for the balance of the Council term, ending December 31, 2022.

CARRIED

Other Business DIRECTION THAT staff looks into updating section 2.6 of the Advisory Committee By-law 133-18 to require applicants to be residents or business owners within the City of Cambridge.

42 City of Cambridge Striking Committee Thursday, March 5, 2020 Page 3

Close of Meeting Moved By: Councillor Reid

Seconded By: Councillor Adshade

THAT the Striking Committee meeting does now adjourn at 2:11 p.m.

CARRIED

______

CHAIR

______

CLERK

43 44 Item #6 MINUTES Corporation of the City of Cambridge Council Workshop No. 09-20

Monday, March 9, 2020 Bowman Room – 50 Dickson Street

Council Members in Attendance: Councillors Ermeta (Ward 8); Liggett (Ward 4); Mann (Ward 3); Reid (Ward 1); and Wolf (Ward 5) with Mayor McGarry in the Chair.

Regrets: Councillors Adshade (Ward 6) and Devine (Ward 2)

Staff Members in Attendance: David Calder, City Manager; Dave Bush, Deputy Manager – Corporate Services; Hardy Bromberg, Deputy City Manager – Community Development; Cheryl Zahnleiter, Deputy City Manager – Corporate Enterprise; Nicole Drake, Strategic Initiatives and Policy Specialist; Sue Weare, Diversity Coordinator; and Danielle Manton, City Clerk.

Others in Attendance: Members of the general public are in the audience.

Meeting Called to Order

The Council Workshop of the Council of the Corporation of the City of Cambridge is held in the Bowman Room on the 1st floor of 50 Dickson Street, Cambridge, Ontario. Mayor McGarry welcomes everyone present and calls the meeting to order at 9:00 a.m. and the meeting adjourns at 10:37 a.m.

Disclosure of Pecuniary Interest

There are no disclosures of pecuniary interest.

C. Zahnleiter, Deputy City Manager – Corporate Enterprise, provides a brief summary of the process and progress achieved with the 2016-2019 strategic plan, noting that 220 different initiatives in its business plan have been completed and 126 initiatives are still active. C. Zahnleiter informed Council that the information gathered from today’s workshop will be combined with input from other key stakeholders (community and corporate administration) and will begin to narrow the focus for the 2020-2023 Strategic Plan.

S. Weare, Diversity Coordinator, facilitates a priority session with Council.

45 Cambridge City Council Workshop Monday, March 9, 2020 Page 2

Confirmatory By-law

Motion: 20-038 Moved By: Councillor Mann Seconded By: Councillor Ermeta

20-022 Being a by-law of the City of Cambridge to confirm the proceedings of the Council of the Corporation of the City of Cambridge at its Council workshop held on the 9th day of March, 2020.

PASSED AND ENACTED this 9th day of March, 2020.

CARRIED

Close of Meeting

Motion: 20-039 Moved By: Councillor Ermeta Seconded By: Councillor Wolf

THAT the Council Workshop does now adjourn at 10:37 a.m.

CARRIED

______MAYOR

______CLERK

46 Item #7 MINUTES

Corporation of the City of Cambridge Planning and Development Committee Meeting No. 03-20

Council Chambers, Historic City Hall, Tuesday, March 10, 2020

Committee Members in Attendance: Councillors Devine (Ward 2); Ermeta (Ward 8); Liggett (Ward 4); Mann (Ward 3); Wolf (Ward 5); Mayor McGarry; and Councillor Reid (Ward 1) in the Chair.

Regrets: Councillor Adshade (Ward 6)

Staff Members in Attendance: James Etienne, City Engineer; Elaine Brunn Shaw, Chief Planner; Darrell Mast, Assistant City Solicitor; Robert Hemple, Planning Technician; Colin Westerhof, Planning Technician; David Grabowski, Planning Technician; Matthew Blevins, Senior Planner; Hardy Bromberg, Deputy City Manager – Community Development; James Hutson, Deputy City Clerk; and John Schappert, Council and Committee Services Coordinator.

City Page: Melody Schmidt

Others in Attendance: There are members of the general public in the audience.

Meeting Called to Order

The regular meeting of the Planning and Development Committee of the Corporation of the City of Cambridge is held in Council Chambers on the 3rd floor of 46 Dickson Street, Cambridge, Ontario. Councillor Reid welcomes everyone present and calls the meeting to order at 7:00 p.m. and the meeting adjourns at 8:42 p.m.

Disclosure of Pecuniary Interest

There is no disclosure of pecuniary interest.

Public Meetings

Statutory notice of tonight’s Public Meetings was given by publication in the Cambridge Times on Thursday, January 23, 2020 for Public Meeting A and Thursday, February 13, 2020 for Public Meetings B, C and D.

47 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 2

Public Meeting A: Public Meeting Report – 685 Myers Road, Zoning By-Law Amendment – New Cambridge Holdings Inc. c/o Faisal Susiwala

Presentations

1. Colin Westerhof, Planning Technician, re: Public Meeting A - Public Meeting Report – 685 Myers Road, Zoning By-Law Amendment – New Cambridge Holdings Inc. c/o Faisal Susiwala

Using a PowerPoint presentation, Mr. Westerhof is in attendance to speak to Public Meeting A: Public Meeting Report – 685 Myers Road, Zoning By-Law Amendment – New Cambridge Holdings Inc. c/o Faisal Susiwala. A copy of the presentation is available in the Clerk’s Division.

Delegations

1. Victor Labreche, IBI Group, re: Public Meeting A - Public Meeting Report – 685 Myers Road, Zoning By-Law Amendment – New Cambridge Holdings Inc. c/o Faisal Susiwala

Using a PowerPoint presentation, Mr. Labreche is in attendance to speak to Public Meeting A: Public Meeting Report – 685 Myers Road, Zoning By-Law Amendment – New Cambridge Holdings Inc. c/o Faisal Susiwala. A copy of the presentation is available in the Clerk’s Division.

2. Liberato Carlucci, re: Public Meeting A - Public Meeting Report – 685 Myers Road, Zoning By-Law Amendment – New Cambridge Holdings Inc. c/o Faisal Susiwala

Using a PowerPoint presentation, Mr. Carlucci is in attendance to speak to Public Meeting A: Public Meeting Report – 685 Myers Road, Zoning By-Law Amendment – New Cambridge Holdings Inc. c/o Faisal Susiwala. A copy of the presentation is available in the Clerk’s Division.

The Chair asked if there was anyone else present that would like to speak regarding Public Meeting A.

No further persons came forward requesting to speak.

48 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 3

Moved By: Councillor Wolf Seconded By: Councillor Ermeta

THAT Report 20-043(CD), re: Public Meeting Report – 685 Myers Road, Zoning By- Law Amendment – New Cambridge Holdings Inc. c/o Faisal Susiwala be received;

AND THAT the application R09/19 for 685 Myers Road be referred back to staff for a subsequent report and staff recommendation;

AND FURTHER THAT no additional public notice is required regarding a change made to the application for the requested relief from common amenity space per dwelling unit.

CARRIED

The Chair declared Public Meeting A closed at 7:40 p.m.

Public Meeting B: Public Meeting - 806 Duke St- 2700945 Ontario Inc.

Presentations

1. David Grabowski, Planning Technician, re: Public Meeting B - Public Meeting - 806 Duke St- 2700945 Ontario Inc.

Using a PowerPoint presentation, Mr. Grabowski is in attendance to speak to Public Meeting B: Public Meeting - 806 Duke St- 2700945 Ontario Inc. A copy of the presentation is available in the Clerk’s Division.

Delegations

The Chair asked if there was anyone present that would like to speak regarding Public Meeting B.

No persons came forward requesting to speak.

49 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 4

Moved By: Councillor Mann Seconded By: Councillor Liggett

THAT Report 20-058(CD), re: Public Meeting - 806 Duke St- 2700945 Ontario Inc. be received;

AND THAT the application R02/20 for 806 Duke St be referred back to staff for a subsequent report and recommendation.

CARRIED

The Chair declared Public Meeting B closed at 7:47 p.m.

Public Meeting C: Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario

Presentations

1. Matthew Blevins, Senior Planner, re: Public Meeting C - Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario

Using a PowerPoint presentation, Mr. Blevins is in attendance to speak to Public Meeting C: Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario. A copy of the presentation is available in the Clerk’s Division.

Delegations

1. Michael Pass and Eva Vlasov, re: Public Meeting C - Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario

Mr. Pass and Ms. Vlasov are in attendance to speak to Public Meeting C: Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario.

50 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 5

The Chair asked if there was anyone else present that would like to speak regarding Public Meeting C.

2. Sandy Falkiner, re: Public Meeting C - Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario

Ms. Falkiner is in attendance to speak to Public Meeting C: Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario.

3. Matthew Roy, re: Public Meeting C - Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario

Mr. Roy is in attendance to speak to Public Meeting C: Public Meeting Report - 740 William Street, Zoning By-law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario.

No further persons came forward requesting to speak.

Moved By: Councillor Mann Seconded By: Councillor Liggett

THAT Report 20-056(CD), re: Public Meeting Report - 740 William Street, Zoning By- law Amendment – Roman Catholic Episcopal Corporation of the Diocese of Hamilton in Ontario be received;

AND THAT the application R08/19 for 740 William Street be referred back to staff for a subsequent report and staff recommendation.

CARRIED

The Chair declared Public Meeting C closed at 8:11 p.m.

51 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 6

Public Meeting D: Public Meeting Report – 115 Wellington Street, Zoning By-law Amendment – Argus Residence for Young People

Presentations

1. Matthew Blevins, Senior Planner, re: Public Meeting D - Public Meeting Report – 115 Wellington Street, Zoning By-law Amendment – Argus Residence for Young People

Using a PowerPoint presentation, Mr. Blevins is in attendance to speak to Public Meeting D - Public Meeting Report – 115 Wellington Street, Zoning By-law Amendment – Argus Residence for Young People. A copy of the presentation is available in the Clerk’s Division.

Delegations

The Chair asked if there was anyone present that would like to speak regarding Public Meeting D.

1. Sandy Falkiner, re: Public Meeting D - Public Meeting Report – 115 Wellington Street, Zoning By-law Amendment – Argus Residence for Young People

Ms. Falkiner is in attendance to speak to Public Meeting D - Public Meeting Report – 115 Wellington Street, Zoning By-law Amendment – Argus Residence for Young People.

2. Michael Pass and Eva Vlasov, re: Public Meeting D - Public Meeting Report – 115 Wellington Street, Zoning By-law Amendment – Argus Residence for Young People

Mr. Pass and Ms. Vlasov are in attendance to speak to Public Meeting D - Public Meeting Report – 115 Wellington Street, Zoning By-law Amendment – Argus Residence for Young People.

No further persons came forward requesting to speak.

52 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 7

Moved By: Councillor Liggett Seconded By: Councillor Mann

THAT Report 20-057(CD), re: Public Meeting Report – 115 Wellington Street, Zoning By-law Amendment – Argus Residence for Young People be received;

AND THAT the application R07/19 for 115 Wellington Street be referred back to staff for a subsequent report and staff recommendation.

CARRIED

The Chair declared Public Meeting D closed at 8:22 p.m.

Presentations

1. Robert Hemple, Planning Technician, re: item 9 - 2019 Building Revitalization Program Annual Report

Delegations

Consent Procedure

Moved By: Councillor Ermeta Seconded By: Councillor Wolf

THAT all items listed under the heading of Consent Procedure for Tuesday, March 10, 2020, Planning and Development Committee agenda be adopted as recommended.

Items #

1. Cambridge Cycling and Trails Advisory Committee Minutes – January 9, 2020

THAT the minutes from the Cambridge Cycling and Trails Advisory Committee meeting held on January 9, 2020 be approved.

2. Municipal Heritage Advisory Committee Minutes – January 16, 2020

THAT the minutes from the Municipal Heritage Advisory Committee meeting held on January 16, 2020 be approved.

53 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 8

3. Cambridge Environmental Advisory Committee Minutes – January 22, 2020

THAT the minutes from the Cambridge Environmental Advisory Committee meeting held on January 22, 2020 be approved.

4. Recommendation Report – City of Cambridge initiated Preconsultation By-law Amendment

THAT Report No. 20-018(CD), re: Recommendation Report – City of Cambridge initiated Preconsultation By-law Amendment be received as information;

AND THAT By-law 3-09 be repealed and replaced with a new mandatory consultation meeting by-law which will allow pre-consultation applications to be valid for two years, allow pre-consultation applications to be processed without a mandatory meeting, and make other housekeeping updates;

AND FURTHER THAT the by-law attached to Report No. 20-018(CD) to repeal and replace By-law 3-09 be passed.

5. 2019 Site Plan Applications and Telecommunication Tower Approvals

THAT Report 20-019(CD), re: 2019 Site Plan Application and Telecommunication Tower Approvals be received for information.

6. Request to Designate a Property of Cultural Heritage Value Under Part IV of the Ontario Heritage Act: 29 Weaver Street

THAT Report 20-062(CD), re: Request to Designate a Property of Cultural Heritage Value under Part IV of the Ontario Heritage Act: 29 Weaver Street be received;

AND THAT that the Clerk be authorized to publish a Notice of Intention to Designate for the property municipally known as 29 Weaver Street in accordance with Part IV of the Ontario Heritage Act because of its cultural heritage value.

7. Request to Alter a Part IV Designated Property – 27 Carolinian Lane

THAT Report 20-060(CD), re: Request to Alter a Part IV Designated Property – 27 Carolinian Lane be received;

54 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 9

AND THAT Council approve the request to alter the Part IV designated property, 27 Carolinian Lane for the removal of the sun porch, new concrete front porch, recladding of the brick addition and removal of the brick chimney as outlined in Report 20- 060(CD).

8. Joint Brownfield Tax Increment Grant Program Application – 498 Eagle Street North

THAT Report 20-070(CD), re: Joint Brownfield Tax Increment Grant Program Application – 498 Eagle Street North be received;

AND THAT Council approve the Joint Brownfield Tax Increment Grant (TIG) application for the property known as 498 Eagle Street North in the City of Cambridge for an amount not to exceed $982,259 in City funding;

AND THAT the Joint Brownfield Tax Increment Grant be reduced by any other financial assistance approved for site remediation;

AND FURTHER THAT Council authorize the Mayor and Clerk to execute a multi-party Joint Brownfield Tax Increment Agreement and any amending agreement with the registered owners of 498 Eagle Street North and the Regional Municipality of Waterloo.

CARRIED

Consideration of Reports

Community Development Department

9. 2019 Building Revitalization Program Annual Report

Moved By: Councillor Wolf Seconded By: Councillor Ermeta

THAT Report 20-031(CD), re: 2019 Building Revitalization Program Annual Report be received for information.

CARRIED

55 Cambridge Planning and Development Committee Tuesday, March 10, 2020 Page 10

Unfinished Business

Correspondence

Non-Jurisdictional Items

Notice of Motion

1. Councillor Mann, re: Cambridge Santa Claus Parade

The Notice of Motion regarding the Cambridge Santa Claus Parade has been withdrawn and may be provided at a future date.

Close of Meeting

Moved By: Councillor Devine Seconded By: Councillor Mann

THAT the Planning and Development Committee meeting does now adjourn at 8:42 p.m.

CARRIED

______

CHAIR

______

CLERK

56 Item #8

To: COUNCIL

Meeting Date: 03/17/20

Subject: Amending Agreement – Cost Sharing Agreement between the City of Cambridge and Conestoga College

Submitted By: David Calder, City Manager

Prepared By: David Calder, City Manager

Report No.: 20-038

File No.: C1101

Recommendation(s)

AND THAT staff be directed to reimburse Conestoga College in the amount of $2,302,541.58 from the Wastewater Development Charges Reserve Fund;

Executive Summary

Purpose

• To implement the recovery and repayment of front- ended costs by Conestoga College Institute of Technology and Advanced Learning ( “Conestoga College”) with respect to the construction and provision of a sanitary pumping station and force main (the “Pumping Station”).

57 Key Findings

• Conestoga College entered into a Cost Sharing Agreement with the City of Cambridge in 2011 and Conestoga College subsequently funded the majority of the costs to construct the Pumping Station and associate force main.

• There was an expectation that a portion of the front-ended costs would be reimbursed to Conestoga College based on future benefit to area landowners. (based on a land split of 67.71% for Conestoga and 32.29% for benefiting area land owners).

• That recovery of the costs of the pumping station above the cost associated with the development of the Conestoga College lands can be included in a future Development Charge Background Study as an eligible development charge.

• Conestoga College as a condition of the Amending Agreement would transfer the 0.3 metre reserve to the City of Cambridge. Financial Implications

• The City of Cambridge would reimburse Conestoga College $2,301,541.58 as the portion of front-ending costs Conestoga provided for the benefit of future development by area landowners. (based on a land split of 67.71% for Conestoga and 32.29% for benefiting area land owners). Total paid by Conestoga for the Pumping Station and force main was $7,291,345.28.

• The funds for reimbursement will come from the Wastewater Development Charges Reserve Fund and recovered through future Development Charges.

• The 0.3 metre reserve will be transferred to the City of Cambridge and the future access to the Pumping Station by benefiting area landowners would be under the authority of the City of Cambridge.

Context

2011 Cost Sharing Agreement

A copy of the 2011 Cost Sharing Agreement is attached as Appendix ‘A’ for Council’s information. Conestoga College has maintained a 0.3m reserve around the Pumping Station to ensure Conestoga College controls access to the Pumping Station.

In exchange for transferring the 0.3m reserve to the City of Cambridge, which would provide the City with the ability to control access to the pumping station for regular maintenance and for future users, the City would reimburse Conestoga

58 College for the portion of front-ended costs associated with future benefiting owners lands.

Analysis

Strategic Alignment

PROSPERITY: To support and encourage the growth of a highly competitive local economy where there is opportunity for everyone to contribute and succeed.

Goal #2 - Governance and Leadership

Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.

Objective 2.5 To ensure proper management of municipal infrastructure and procedural fairness in the management of financial resources.

Comments

City ownership of the 0.3m reserve would help enable the servicing of other lands in the catchment area of the Pumping Station as well as simplified regular maintenance for the City.

Also, as previously noted, City reimbursement costs can be funded from the Wastewater Development Charges Reserve Fund with cost recovery through inclusion of the costs in a future Development Charges Background Study.

Staff is therefore recommending that the Cost Sharing Agreement be amended to reimburse Conestoga College which in turn supports the use of the Wastewater Development Charges Reserve Fund as a source of funding and the recovery of cost through future Development Charges.

Amending the Cost Sharing Agreement will assist in providing the City with the ability to include the remaining amount of $2,301,541.58 in a future Development Charge Background Study as an eligible growth related expense. The City can then reimburse Conestoga College for the area landowners proportionate share of the eligible capital costs of the Pumping Station that Conestoga College front-ended.

Existing Policy/By-Law

The Pumping Station and associate force main will be included in a future Development Charge Background Study as originally anticipated.

Financial Impact

59 The $2,301,541.58 can be funded from the Wastewater Development Charges Reserve Fund in 2020 provided the March 3, 2011 Cost Sharing Agreement is amended to clarify the reimbursement to Conestoga College.

The current balance in the Wastewater Development Charge Reserve Fund is $6,354,546.89. A reimbursement to Conestoga College will result in a greater deficit in the City’s Development Charges Reserve Fund and a cash flow issue until a new Development Charges Background Study is approved. The nature of development results in infrastructure such as water, wastewater and roads being constructed prior to development proceeding. Therefore, it is not uncommon for Development Charge Reserve Funds for these serviced areas to be in a deficit position until development charges are collected in future years.

Public Input

The Amending Agreement to the Cost Sharing Agreement is before Council for approval and authorization for the Mayor and Clerk to execute the amending agreement.

Internal/External Consultation

Internal consultation has involved staff from Legal Services, Finance, and Economic Development. Legal Services staff in consultation with counsel from Conestoga College has drafted an Amending Agreement to the 2011 Cost Sharing Agreement. A copy of the Amending Agreement is attached as Appendix ‘B’ to this report.

Conclusion

• That Council enters into an Amending Agreement to the March 3, 2011 Cost Sharing Agreement between Conestoga College and the City of Cambridge.

• A copy of the Amending Agreement is attached.

• To fund the $2,301,541.58 from the Wastewater Development Charges Reserve Fund.

• To include the cost of the Blair Sanitary Pumping Station and services in a future Development Charge Background Study.

Signature

Division Approval

Name: David Calder Title: City Manager

60 Departmental Approval

Name: David Calder Title: City Manager

City Manager Approval

Name: David Calder Title: City Manager

Attachments

• Appendix ‘A’ – Cost Sharing Agreement dated March 3, 2011.

• Appendix ‘B’ – Amending Agreement to the Cost Sharing Agreement

61 Appendix "A"

COST SHARING AGREEMENT

THIS AGREEMENT made this 3rd day of March, 2011 ("Effective Date"),

BETWEEN:

THE CORPORATION OF THE CITY OF CAMBRIDGE (hereinaftercalled the "City")

-and-

THE CONESTOGA COLLEGE INSTITUTE OF TECHNOLOGY AND ADVANCED LEARNING (hereinafter collectively called "College")

WHEREAS:

1.eeThe College requires a sanitary sewer service for its new campus to be located onee College Lands (defined below). In order to operate such sanitary sewer service to itsee buildings currently and to be constructed on the College Lands, it requires theee construction and installation of the Services (defined below);ee

2.eeThe College is the registered owner of the lands and premises more particularly setee out in Schedule "A" attached hereto (the "College Lands"), which lands will receive aee benefit from the construction ar,id installation by the City of the Services designatedee in this Agreement;ee

3.eeThe Sanitary Force Main will also be located on lands owned by the City of Kitcheneree ("Kitchener") and will ultimately connect to the Regional Municipality of Waterlooee sewage treatment plant located on Mill Park Drive, Kitchener. However, Kitcheneree wishes only to deal with the City with respect to the Services project. As such, theee College has requested the City to design, procure, supervise, construct and installee the Services on its behalf at an estimated cost of $7.8 million;ee

4.eeThe payment for the construction of the Services designated in this Agreement is toee initially be the sole responsibility of the College. The College intends to be ultimatelyee reimbursed for the Total Cost (later defined), on a proportionate share basisee ( calculated by the College in its sole discretion), by any third parties benefitting fromee the Services in the future.ee

62 NOW THEREFORE THIS AGREEMENT WITNESSES, for good and valuable consideration the receipt and sufficiency of which is acknowledged, each party to the other, and the mutual promises herein made, the agreement between the parties as follows:

1.ee The parties warrant that the above recitals are true and the same are herebyee incorporated into this Agreement by reference.ee

2.ee The City is a Municipal corporation governed by Mayor and Council and operatedee by Administration, who is hereby authorized to administer this Agreement in itsee entirety, including, but not limited to, decisions with respect to the operation andee termination of the Agreement, in accordance with its provisions.ee

3.ee The College is a corporation resident in Ontario and incorporated under the lawsee of the Province of Ontario.ee

4.ee In this Agreement:ee

(a)ee "Agreement" means this Cost Sharing Agreement.ee

(b)ee "Construction Cost" means the cost incurred by the City, for the design,ee procurement, supervision, construction and installation of the Services, allee such costs being specifically itemized in the budget contained inee Schedule "8" attached hereto, subject to amendment from time to time asee agreed between the City and the College, acting reasonably.ee

(c)ee "Construction Schedule" means the work schedule relating to theee Services all of which are more properly detailed and shall be inee accordance with the tenders submitted by MTE for City tender callee numbers T2010-52 and T2011-07, as approved by the City and agreed toee by the College.ee

(d)ee "Sanitary Force. Main" means the work relating to the Sanitary Force Mainee designated in Schedule "C" of this Agreement, subject to amendment asee agreed between the City and the College, acting reasonably.ee

(e)ee "Sanitary Pumping Station" means the work relating to the Sanitaryee Pumping Station designated in Schedule "C" of this Agreement, subject toee amendment as agreed between the City and the College, actingee reasonably.ee

(f)ee "Sanitary Sewer Service" means the work relating to the Sanitary Seweree Service designated in Schedule "C" of thi.s Agreement, subject toee amendment as agreed between the City and the College, actingee reasonably.ee

(g)ee "Services" means the aggregate of the Sanitary Pumping Station,ee Sanitary Force Main, Sanitary Sewer Service and Water Service, subjectee to amendment as agreed between the City and the College, actingee reasonably.ee

63 ------

(h)e "Water Service" means the work relating to the. Water Service designatede in Schedule "C" of this Agreement, subject to amendment as agreede between the City and the College, acting reasonably.e

0 5. The parties acknowledge that the design of the Services must be approved by some or all of the following; the College, the Ministry of the Environment, the City, the Regional Municipality of Waterloo ("Region"), Kitchener, Grand River Conservation Authority ("GRCA") and the Ministry of Transportation of Ontario. The City agrees to obtain all such required approvals.

6.e The City agrees to design, procure, supervise, construct and install the Servicese in accordance with the Construction Schedule, to the best of its abilities.e

7.e After the City has completed designing, procuring, supervising, constructing,e installing or otherwise providing the Services, the City shall deliver to the Collegee a final statement of the actual costs incurred by the City so that, together with thee costs incurred by the College, the final aggregate cost of installing the Servicese (the "Total Cost") can be determined. In the event of a dispute on costs, the Citye and College will review the invoices to ensure the correct amounts have beene allocated to the project.e

8.e The College covenants to pay to the City, within 30 days of receipt of ane invoice(s), the amount contained upon the invoice for the Construction Cost. Thee City shall invoice the College at regular intervals.e

9.e The College agrees to forthwith convey to the City the lands upon which thee Sanitary Pumping Station are to be constructed (being Part 1 on Plan 58R- 17049) (the "Sanitary Pumping Station Lands") and agrees to execute alle necessary documentation to complete said conveyance to the City at no cost toe \ the Citye

10.e The College agrees to grant to the City any license, easements and accessese reasonably required over its property described in Schedule "A", in order for thee City to conduct necessary land surveys, initiate and complete the construction ofe the Services, and to service and maintain that infrastructure in perpetuity,e provided that the purpose, size and location of the necessary easements will bee subject to final design and reference plan and agreement of the Parties, actinge reasonably.e

11.e Any notice, demand, acceptance or request required to be given hereunder ine writing, shall be deemed to be given if either personally delivered or mailed bye registered mail, postage prepaid, or by facsimile transmission (at any time othere than during a general discontinuance of postal services due to a strike, lockout ore otherwise) and,e

(a)e addressed to the College as follows:e

299 Doon Valley Drivee Kitchener, ON N2G 4M4e Attention: Kevin Mullan, Vice President, Corporate Services

64 and Secretary General Facsimile: 519-748-3505a

or such changes as the College have by written notification forwarded to the City; and

(b)a addressed to the City as follows:a 50 Dickson Street, 2nd floora Cambridge, ON N1R 5W8a Attn: City Solicitor, CAO Departmenta Attention: Legal Servicesa Facsimile: 519-740-4695a

. or such changes as the City has by written notification forwarded to the College.

Any notice shall be deemed to have been given to and received by the party to which it is addressed:

(i)a if delivered, on the date of delivery;•a (ii) . if mailed, on the fifth day after the mailing thereof; ora

(iii) if faxed, on the date of faxing, as confirmed by an original receipta confirmation.a

12.a The College understands that the City is a Municipal corporation that operatesa with openness and transparency and is subject to Freedom of Informationa legislation. As suc:h, the City may be required to disclose the contents of this Agreement and cannot guarantee its confidentiality.

13.a The waiver of any provision hereof or the failure of any party hereto to enforcea any right hereunder shall apply to that provision or right only and shall not bea deemed to effectthe validity of the remainder hereof.a

14.a No departure from or waiver of the terms of this Agreement shall be deemed toa authorize any prior or subsecj'uent departure or waiver and the City shall not bea obligated to continue any departure or waiver or to permit any subsequenta departure orwaiver.a

15.a This Agreement shall be constructed with all. changes in number and gender asa may be required by the context.a

16.a All obligations herein contained, although not expressed to be covenants, shalla be deemed to be covenants.a

17.a Whenever a statement or provision in this Agreement is followed by wordsa denoting inclusion or example and then a list of or reference to specific items,a such list or reference shall .not be read so as to limit the generality of thata statement or provision, even if words such as "without limiting the generality ofa the foregoing" do not precede such list or reference.a

4 65 ------

18.e The parties agree that all covenants and conditions contained in this Agreemente shall be severable, and that should any covenant or condition in the Agreemente be declared invalid or unenforceable by a court of competent jurisdiction, thee remaining covenants and conditions and the remainder of the Agreement shalle remain valid and not terminate thereby.e

19.e The College and the City agree that:e

(a)e the College, its servants, agents and employees shall under noe circumstances be deerned agents or representatives of the City ande except as the City may specifically authorize in writing, shall have no righte to enter into any contracts or commitments in the name of or on behalf ofe t�e City or to bind the City in any respect whatsoever; ande

(b)e the City, its servants, · agents and employees shall under noe circumstances be deemed agents or representatives of the College ande except as the College may specifically authorize in writing, shall have noe right to enter into any contracts or commitments in the name of or one behalf of the College or to bind the College in any respect whatsoever.e

20.e The Agreement shall be governed by and construed in accordance with the lawse of the Province of Ontario and the federal laws of Canada applicable therein.e

21.e This Agreement and attached Schedules embody the entire agreement betweene the parties with regard to the provision of deliverables and additional deliverablese and supersedes any prior understanding or agreement, collateral, oral ore otherwise with respect to · the provision of the deliverables and additionale deliverables, unless they are incorporated by reference in the agreement,e existing between the parties at the date of execution of the Agreement.e

22.e This Agreement shall not be assignable by the· College or the City without thee prior .writtenconsent of the other, in its sole discretion.e

23.e The parties agree to �xecute such other instruments as may from time to time bee necessary or desirable to give effectto the provisions of this Agreement.e

24.e This Agreement may be registered against the lands of the College and the Citye by the respective Parties at their expense.e

25.e This Agreement, executed in counterpart, shall enure to'the benefit of, and bee binding upon, the heirs, executors, administrators, successors and permittede assigns of the parties hereto.e ' 26.e No amendment, supplement, waiver dr consent provided for by the provisions ofe this Agreement shall be effective unless in 'writing and signed by the. partye against whom enforcement of the amendment, supplement, waiver or consent ise sought.e

27.e Notwithstanding any other provision contained in this Agreement, if any claim ore dispute arises between the College and the City with respect to any of thee

66 provisions of this Agreement or their proper interpretation, the performance or non-performance by either party, either party shall, by providing notice in accordance with Section 11 to the other party, have the right to require that such claim or dispute be submitted and settled by an arbitrator appointed pursuant to the Arbitrations Act 1991 (Ontario), which arbitrator's decision· shall be final, conclusive and binding on the parties and judgment may, be rendered thereon. Provided however, that the parties shall continue their performance of the terms and conditions of this Agreement and shall make. any payments due under this Agreement before and during any such arbitration proceeding. A single arbitrator appointed by agreement of the parties shall be appointed within 1 O days of the receipt of the notice requesting same. Should there not be an agreement of the parties, an arbitrator shall be appointed by a judge of the Ontario Court of Justice (General Division) upon application by any party and the judge of the Ontario Court of Justice (General Division) shall be entitled to act as arbitrator if he or she desires.

IN WITNESS WHEREOF the parties have duly executed this Agreement as at the year and date first above mentioned.

THE CORPOR HE CITY OF CAMBRIDGE

We have authority to bind the Corporation.

THE CONESTOGA COLLEGE INSTITUTE OF TECHNOLOGY AND ADVANCED LEARNING

�:�eee : Title: �ee/7, N . /_.�·· Per: ---,-��--,.,...,,------Name: K& v,rv· VV\ULLI\-N . . -1J£tu':Lee Title: \)tL&. f'fLfor, De,vr co/2.PoCZ.A-n£ <56(1..1./lcJiS A-,v 1J S"G:ectz.€-rA-rL'J Gf

I/We have authority to bind the College.

if6 67 SCHEDULE "A"

COLLEGE LANDS

PIN 03770�0214 (LT)

Part Lots 9 & 10 Beasley's OLS Survey, Township of Waterloo, Part 1 Plan 67R-2565, except Part 1 Plan WR-115864, Cambridge

68 SCHEDULE "B"

Bl air. S amtarv p umnml!s tatwn an dF orcemams C ost E st1mate. s ummarv Cost Estimate EA Cost Estimate Pumoina Station /Tendered Pricinal $2,533,99.12 $1,750,000 Forcemain - PS to WWTP (Estimate) $5,329,216.23 $2,556,000 Subtotal $7,863,215.35 $4,763,500 Electrical Study and Transformer Allowance Inc. Contini::iency Inc. $476,350 Eni::iineerini::i Fees $714,525 TOTAL $7,863,215.35 $5,954,375

Blair Sanitarv Pumnina Station (Contract 2010-521 Tendered Price . General . $ 150,000.00

Site Works ------$ 400,000.00 Concrete Works $ 300,000.00 Masonry $ .75,000.00 . Metals $ 125,000.00 Caroentrv $ 20,000.00 Buildina Soecialties $ 40,000.00 Doors and Hardware . $ 7,000.00 Drywall and PaintinQ $ 13,000.00 . Miscellaneous Specialties $ 1,500.00 Pipini::i, Valves, and Equipment $ 300,000.00 Instrumentation and Controls $ 20,000.00 HVAC $ 48,500.00 . Electrical $ 277,000.00 Subtotal $ 1,777,000.00 Electrical Studies and Transformer Allowance $ 75,000.00 . Contingency $ 200,000.00 TOTAL $ 2,052,000.00 Engineering (Contract Administration and Inspection) $ 152,424.00 Subtotal $ 2,204,424.00 HST $ 286,575.12 Other Cost (HST included) $ 43,000.00.00 TOTAL $ $2,533,999.12

69 Blair Sanitarv Forcemains Construction /Contract 2011-07) Cost Estimate Site Prep $ 442,225.00 Road $ 1,038,440.75 Forcemain $ . 2,414,500.00 • Restoration $ 206,400.00 . Subtotal $ 4,101,565.75 . Contingency (10%) $ 410,156.58 TOTAL $ 4,511,722.33 Engineering (Contract Administration and Inspection) $ 169,000.00 Subtotal $ 4,680,722.33 HST (13%) $ 608,493.90 Subtotal $ 5,289,216.23 other Costs (HST included) $ 40,000.00 . TOTAL $ 5,329,216.23 '

other Costs include necessary permits; Kitchener Staff Charges; testing, etc.

70 SCHEDULE "C"

SANITARY PUMPING STATION, SANITARY FORCE MAIN, SANITARY SEWER SERVICE and WATER SERVICE

The City shall construct the following:

a) Sanitary Pumping Station to be located on the Sanitary Pumping Station Lands;

b) Sanitary Force Main (twin 300 mm) from the Sanitary Pumping Station to the Region of Waterloo treatment facility on Mill Park Drive, Kitchener, Ontario;

c) Sanitary Sewer Service from the Sanitary Pumping Station to a point approximately 62 metres Northwest of the Station to connect the College sanitary sewer service line, loc.ated on the College Lands, to the Sanitary Pumping Station;

d) Water Service (50mm) from the water main on Morningside Drive to the Sanitary Pumping Station. all of which are more properly detailed and shall be in accordance with the tenders submitted by MTE for City tender call numbers T2010-52 and T2011-07, as approved by the City and agreed to by the College.

10 71 Appendix "B"

AMENDING AGREEMENT - COST SHARING AGREEMENT

THIS AMENDING AGREEMENT made this$t�ay of Hor� I 2020

BETWEEN

THE CORPORATION OF THE CITY OF CAMBRIDGE

(hereinafter called the "City")

AND

THE CONESTOGA COLLEGE INSTITUTE OF TECHNOLOGY AND ADVANCED LEARNING

(hereinafter called "Conestoga")

WHEREAS:

1. The City entered into an agreement with Conestoga dated March 3, 2011 (the "Cost Sharing Agreement") with respect to the construction and installation of the Sanitary Pumping Station as that term is defined in the Cost Sharing Agreement.

2. The City constructed the Sanitary Pumping Station in the amount of $7,291,345.28 which was fully paid for by Conestoga.

3. The City wishes to amend the Cost Sharing Agreement to expressly provide for the reimbursement to Conestoga of a proportionate share of the eligible costs of the construction of the Sanitary Pumping Station.

4. Conestoga will transfer to the City, the 0.3 metre reserve along the frontage of the Sanitary Pumping Station.

EDC_LAW\2199878\2 72 NOW THEREFORE THIS AGREEMENT WITNESSES, for good and valuable consideration the receipt and sufficiency of which is acknowledged, each party to the other, and the mutual promises herein made, the agreement between the parties as follows:

1. The City shall pay to Conestoga, the amount of $2,301,541.58 by certified cheque (the "Payment") as full and final payment of its proportionate share of the costs for the construction of the Sanitary Pumping Station.

2. Upon receipt of the Payment by Conestoga, Conestoga shall transfer to the City, the 0.3 metre reserve more fully described in Schedule "A" to this Agreement.

3. Section 10 of the Cost Sharing Agreement is deleted in its entirety.

4. All other terms and conditions of the Cost Sharing Agreement remain the same.

[SIGNATURE PAGE FOLLOWS]

- 2 - EDC_LAW\2199878\2 73 IN WITNESS WHEREOF the parties have duly executed this Agreement as at the year and date first above mentioned.

THE CORPORATION OF THE CITY OF CAMBRIDGE

Mayor

Clerk

I/We have the authority to bind the Corporation

THE CONESTOGA COLLEGE INSTITUTE OF TECHNOLOGY AND ADVANCED LEARNING

I/We have the authority to bind the College

- 3 - EDC_LAW\2199878\2 74 SCHEDULE "A"

Legal Description of 0.3 metre reserve

Part of Lot 9, Beasley's Old Survey, Lower Block, now designated as Part 3 on Reference Plan 58R-17049 in the City of Cambridge, Regional Municipality of Waterloo, being part of PIN 03770-0223 (LT)

EDC_LAW\2199878\2 75 76 Item #9

To: COUNCIL

Meeting Date: 03/17/20

Subject: Additional Building Division Staff

Submitted By: Dennis Purcell, Chief Building Official

Prepared By: Dennis Purcell, Chief Building Official

Report No.: 20-079(CD)

File No.: C1101

Recommendation(s)

THAT the Building Division increases its staffing complement of Municipal Building Officials by 1 FTE to manage increased volume of permit activity for reasons as set out in Report 20-079(CD).

Executive Summary

Purpose

• The City of Cambridge has seen a significant increase in construction activity with growth forecasts suggesting it will continue into the foreseeable future.

• As a result, the workload of the Building Division has also substantially increased with a higher volume of permit applications and heightened demands for permit issuance and inspections. It has been challenging for the Division to manage all the demands being made of it.

• This report will provide justification for the hiring of additional staff in the Building Division.

Key Findings

• This report will highlight permit activity, building permit revenue and growth forecasts.

Financial Implications

• The financial impact will be an increase to the Building Division operating budget which is funded through permit revenue.

77 • In 2019, $20,760 was paid in overtime.

• In 2019, $76,596 was paid to RSM Consultants for assistance during peak demand times.

• The additon of one FTE to the Building Services Division would add approximately $85,000 to the operating costs per year.

• In 2019, $2,411,380 was budgeted for direct and indirect operating costs. Permit revenue taken in 2019 was $3,495,576.

• Building Stabilization Reserve Fund target is 150% of operating expenditures, which is $4,258,170. The current balance of the reserve fund is $3,387,208.

• The financial data bears out that the Building Division is in a position to support the addition of an FTE to its staffing complement

Background

Cambridge has evolved into a thriving mid-sized city. Interest in Cambridge from developers, builders, homeowners and the business community continues to grow and keeps pressure on building officials and the Division to adapt and deliver effective and timely services. The current complement of building officials has been working overtime to keep up with demand and ensure plans review and inspections are completed in the mandated timeframes. With developments such as the Limerick Road and Mattamy subdivisions where construction of hundreds of homes are being constructed in less than a 6 month time frame, and other high profile projects such as the hospital and the Gaslight District, building officials are struggling to keep up with mandated timeframes set out by the code and the increasing demands of our clients. As a short term measure, during specific peak demand periods through the year, RSM Consultants, a registered code agency, was hired to help the Building Division.

In 2019 a total of 1642 permits, at a construction value of $455,980,194 were issued, an increase from 2018, where a total of 1051 permits were issued with a construction value of $370,997,292. In 2018 the number of residential units constructed was 578 and nearly doubled in 2019 to 1049 residential units constructed.

Analysis

Strategic Alignment

PROSPERITY: To support and encourage the growth of a highly competitive local economy where there is opportunity for everyone to contribute and succeed.

Goal #2 - Governance and Leadership

78 Objective 2.3 Encourage a culture of innovation and engagement that allows all staff to contribute to the ongoing renewal of city

The addition of this one FTE will contribute towards keeping the Building Division responsive, agile and a leader in helping the public navigate the approvals process, get permits issued faster and which will help support the economic development and growth of the City.

Comments

With Cambridge having evolved into a thriving mid-sized city, interest in Cambridge from developers, builders, homeowners and the investment /business community continues to increase and keep pressure on building officials and the Division to adapt and deliver effective and timely services. As green field development diminishes, infill and redevelopment is on the rise and with it, more diverse and complex projects that require a shift in focus, approach and skillset. The addition of this one FTE will help position the Division for the future and will keep the Division responsive, agile and a leader in helping the public navigate the approvals process.

Existing Policy/By-Law

• Building by-law

o The Building Bylaw cites the Building Code Act and defines roles and responsibilities of the Chief Building Official and municipal building officials.

• Appointment by-law

o Any new building official hired will need to be appointed by Council. Financial Impact

Permit revenues from 2016 through 2019 have exceeded operational costs by approximately $500,000 per year. Growth forecasts for 2020 to 2022 in Cambridge and the Region at large, anticipate construction projects that will continue to support permit revenues in excess of operating costs.

The additon of one FTE to the Building Services Division would add approximately $85,000 to the operating costs per year. This dollar figure includes salary, benefits and impact to the Indirect Costs provided by the building services budget.

79 Public Input

While public input is neither mandated nor is there required legislated consultation for this request, informal suggestions have been made from the industry to hire additional staff to manage the increased workload that has burdened the approvals process.

This report is posted publicly as part of the report process.

Internal/External Consultation

Financial Services has been consulted in regards to:

• Future growth projections for the City of Cambridge

• Operating budget

• Costs associated with increased staff complement

• Permit revenue

• Building Stabilization Reserve

• Direct and indirect costs of the Building Division

The financial data bears out that the Building Division is in a position to support the addition of an FTE to its staffing complement.

Conclusion

Cambridge is a mid-sized city that is experiencing momentous growth and development with a substantial upsurge in construction and building activity. GTA builders are migrating west in search of other development opportunities and find Cambridge to be a desirable location. There is a proliferation of business and industry locating facilities and operations in Cambridge due to its location along the 401 corridor and its relative proximity to the GTA and the American border. This is translating into a steady increase in the volume of permit applications that are being applied for and processed in the Building Division. Adding to the staff complement will aid in dealing with increased permit activity, improve turnaround times on permit review and the timely issuance of building permits.

80 Signature

Division Approval

Name: Dennis Purcell Title: Chief Building Official

Departmental Approval

Name: Elaine Brunn Shaw Title: Acting Deputy City Manager, Community Development

City Manager Approval

Name: David Calder Title: City Manager

Attachments

• N/A

81 82 Item #10

To: COUNCIL

Meeting Date: 03/17/20

Subject: Core Areas Transformation Fund Framework

Submitted By: Cheryl Zahnleiter, Deputy City Manager Corporate Enterprise

Prepared By: James Goodram, Director Economic Development

Report No.: 20-076(CRE)

File No.: C1101

Recommendation(s)

THAT Report 20-076 (CRE), re: Core Areas Transformation Fund be received;

AND THAT the Core Areas Transformation Fund Framework, attached as Appendix “A” and the Evaluation Criteria for Pillar 3 projects, attached as Appendix “B” to report 20- 076 (CRE) be approved.

Executive Summary

Purpose

The Core Areas Transformation Fund Framework, attached as Appendix “A” and the Evaluation Criteria for Pillar 3 projects, attached as Appendix “B” to this report, establishes the framework for how the fund will be used to stimulate transformative investment to support city-building in Cambridge’s three urban core areas.

Key Findings

• The Core Area Transformation Fund has been constituted with an investment of $20M from the Economic Development Reserve Fund.

• At this time, the $20M is a sufficient basis for the funding model. Adjustments to this funding model may be brought to Council should additional funds be required in the short-term.

• Pursuant to Council’s direction, consultation on a proposed framework for the fund has taken place. This includes consultation with the leadership of the three

83 Business Improvement Areas as well as the Economic Development Advisory Committee.

Financial Implications

• Initial funding in the amount of $20M has been provided from a transfer from the Economic Development Reserve Fund to the new Core Areas Transformation Fund.

• This initial funding is adequate as a starting point and additional funding options will be considered and could include assessment growth, hydro dividend revenue, internal borrowing from reserves, a property tax rate increase and/or a special capital levy in later years.

Background

Core Area Vitality

Vibrant healthy core areas are a fundamental element of prosperous cities. When people travel to cities for business or pleasure they will undoubtedly visit the city’s downtown. Therefore, the downtown’s health is reflective of the city’s overall health.

Downtown Cambridge (known as Galt) has been identified in the Province’s “Places To Grow” growth plan as the city’s Urban Growth Centre. The downtown is the seat of local government, the current transit hub as well as the future terminus of the ION Light Rail Transit (LRT) system, and has the greatest opportunity of creating medium to high density residential and office development.

In addition to Downtown Cambridge, there are two community downtowns serving Preston and Hespeler. These community downtowns serve a vital economic purpose in the surrounding areas. In the north end of the Preston core area, a future ION transit station will be located and, together with the current surrounding land use provides an opportunity for significantly increased residential density.

In Hespeler, urban revitalization is well under way. There are opportunities to further improve urban vitality by investing in cultural destinations or place-making initiatives celebrating the river.

Vacant and/or underutilized sites can accommodate more dense forms of residential development. Strategic land acquisitions in either of the community downtowns may provide increased public parking in the short term.

84 Core Areas Transformation Fund

The Core Areas Transformation initiative was approved by Council on July 23, 2019.

Subsequently, the fund was constituted in the order of a $20M restatement from the Economic Development Reserve Fund.

Analysis

Strategic Alignment

PROSPERITY: To support and encourage the growth of a highly competitive local economy where there is opportunity for everyone to contribute and succeed.

Goal #6 - Economic Development and Tourism

Objective 6.2 Promote vibrant and inviting downtown cores by encouraging partnerships and creating a wide range of unique, exciting destinations and activities.

A vibrant downtown is an inviting place for people to live and visit. Improved urban vitality is a key factor in talent attraction and investment attraction. The Core Areas Transformation Fund will provide financial assistance that can be leveraged to encourage partnerships that will create vibrant and healthy core areas in our city.

Comments

Core Areas Transformation Fund Framework

Since the approval of the Core Areas Transformation Initiative in July 2019, further information to Council on the funding model was provided in Report 19-336 (CRE) December 17, 2019, attached as Appendix “C”. At that time, the identified next steps were to engage in stakeholder consultation on a draft framework, and to return to Council with a framework for accessing these funds in the first quarter of 2020.

The draft framework is now complete and is attached as Appendix “A”. It includes:

- Guidance on the meaning of “transformational”;

- Investment pillars to be referenced as guiding principles when selecting transformative initiatives; and

- A standalone stream for “Placemaking” projects that invites public submissions for ideas to make the core areas an enjoyable place to spend time.

Examples of how the fund could be used under this framework includes acquiring property for redevelopment, enhancing infrastructure projects that the City is already undertaking to further create sense of place, the development of new infrastructure such as a gateway/signage feature etc.

85 Stakeholder Consultation

As directed by Council, Economic Development staff have designed a draft Core Areas Transformation Fund Framework, and have consulted with the leadership group of the three core area business improvement associations as well as directly with each Board of Management. Staff have also consulted with the Economic Development Advisory Committee, the Cambridge Chamber of Commerce and the Shades Mill Law Association.

These groups are supportive of the fund and the draft framework. It is seen as a real opportunity and one that is to not be taken for granted.

In addition, staff have met several times with the Corporate Leadership team to craft the program including its goals, evaluation of proposals and reporting back to the public.

Distinction from the Economic Development Reserve Fund

The fund is complementary to the Economic Development Reserve Fund. The Economic Development Reserve Fund will continue to fund operating costs of the Economic Development Division in the short to mid-term while staff and Council phase out this financially unsustainable practice as well as special projects that advance the City’s Economic Development goals. These projects could include marketing initiatives, land acquisition as well as infrastructure projects for economic development purposes etc. This results in no change to the current use of the Economic Development Reserve Fund as established by by-law. Use of the Economic Development Reserve Fund will continue to be approved by City Council.

Next Steps

1. Draft communications strategy. 2. Create internal infrastructure (web portal, online Placemaking application etc.). 3. Bring a Core Area Monitoring Report to Council in 2020 to form the baseline for future performance measurement of the framework and fund disbursements. It should be noted that the BIAs and staff are already thinking about projects.

Galt Little Theatre Staff is working with the Board of the Galt Little Theatre to undertake a Crime Prevention Through Environmental Design (CPTED) Audit to determine next steps. Staff will bring a report forward in June with recommendations and potential funding sources for Council’s consideration.

86 Existing Policy/By-Law

There is no existing policy/by-law.

Financial Impact

The Core Areas Transformation Fund has been constituted by re-stating $20M from the Economic Development Reserve to the new fund.

At this time, the $20M is a sufficient basis for the funding model. Adjustments to this funding model may be brought to Council should additional funds be required in the short-term.

Public Input

Economic Development Advisory Committee.

Leadership of the three Business Improvement Areas.

Boards of Management of the three Business Improvement Areas.

Cambridge Chamber of Commerce – Masterminds Initiative.

Shades Mill Law Association.

Internal/External Consultation

Corporate Leadership Team.

Members of the proposed staff steering committee as outlined within the Core Areas Transformation Fund Framework (Appendix A).

Conclusion

Vibrant and prosperous downtown core areas are essential to the economic and social well-being of a community. They represent the image and character of a city and provide a place for a wide range of unique, exciting destinations and activities.

Revitalization of a downtown area can be challenging but is justified by the potential benefits realized in terms of quality of life and economic growth. The administration of the Core Areas Transformation Fund Framework will be used as an economic stimulus to leverage partnerships and support transformative projects in the three core areas. This in turn will stimulate residential development, create jobs, build transit ridership and increase assessment growth, among other tangible benefits.

87 Signature

Division Approval

Name: James Goodram Title: Director, Economic Development

Departmental Approval

Name: Cheryl Zahnleiter Title: Deputy City Manager – Corporate Enterprise

City Manager Approval

Name: David Calder Title: City Manager

Attachments

• Appendix “A”– Core Areas Transformation Fund Framework

• Appendix “B” – Core Areas Transformation Fund Project Evaluation Sheet for Pillar 3 projects

• Appendix “C” - Report 19-336 (CRE) dated December 17, 2019

88 Appendix A

Core Areas Transformation Fund Framework

Introduction

Vibrant, healthy core areas are a fundamental building block of great cities. When people travel to cities for business or pleasure they will undoubtedly visit the City’s downtown. Therefore, cities are measured by the health of their downtown and the downtown’s health is reflective of the City’s health overall.

Purpose

The purpose of the Core Areas Transformation Fund (CATF) is to provide a mechanism to:

• help stimulate growth, • offer opportunities for partnerships with private sector companies, non-profits and public institutions in terms of long-term and legacy projects that will be catalysts for economic and residential growth, • increase diversification, talent attraction and increase employment promoting urban vitality in our core areas.

In short, it represents a commitment by the City to invest in strategic projects to strengthen the local economy in the 3 core areas of Cambridge, namely, Downtown Cambridge (Galt City Centre), Preston Towne Centre and Hespeler Village as identified in the Official Plan. The CATF is a 10 year plan.

Context

Cambridge’s downtown has been identified by the Province as the City’s Urban Growth Centre. The downtown is the seat of local government, the current transit hub as well as the future terminus of LRT, and has the greatest opportunity of creating medium to high density residential, office and commercial development that will be sought after in the future. It is also a city hub for post-secondary institutions with the University of Waterloo School of Architecture and Conestoga College, both of which are looking to increase their downtown presence.

In addition to the downtown, there are also two community downtowns serving Preston and Hespeler. The community downtowns serve a vital economic purpose in the more immediate area. In the north end of the Preston core area a future LRT transit hub will be located and together with the current surrounding land use provides an opportunity for increased residential density. In Hespeler, several key sites remain vacant/underutilized that can potentially accommodate more dense forms of urban development.

89 One of the key ingredients to a healthy downtown and community downtowns is people. People working there during the days and most importantly, living there in the evenings and weekends. In order to achieve this desired outcome, key strategic investments are required to not only directly financially assist in projects but to create the overall environment for people to invest. This can be achieved through direct investment, providing financial incentives through Community Improvement Plans, as well as creating a supportive and flexible policy and regulatory environment.

Downtowns provide a way of living, varied experiences and a unique sense of place. The workforce of tomorrow is looking for these elements in choosing a place to live and work. Creating and facilitating development and initiatives that further these elements is a prime way in which the City can assist the business community in attracting the talent they need to grow their funding business.

What is a “Transformational” project?

A “transformational” project/initiative is one that includes one or more of the following:

a. Stimulate employment – jobs created b. Generate a return on investment (direct and indirect) c. Stimulate property tax assessment base d. Residential growth in the core areas e. Contribute to placemaking/experience

Funding Model

The CATF was created through the transfer of $20M from the Economic Development Reserve Fund. The transfer and creation of the new reserve fund was authorized by By- Law.

Investment Pillars

Three pillars have been established that will be used as a guideline in allocating funds from the Core Areas Transformation Fund as outlined below.

Investment Pillar Proposal Comments/Project Initiated by

1. Private Sector City Staff, Residential loan program Stimulus - In Cambridge addition to Façade improvements development Council charge exemptions, Office/tenant improvements etc. additional stimulus is required to make projects a reality from a financing perspective. While Cambridge currently provides some financial incentives additional funding will help to lead transformational change.

2. Strategic Land City Staff, Acquisition/Dispo Cambridge sition – To support the growth of the Council core area(s) population in terms of both workforce and residents, coupled with the future expansion of LRT, the city has an opportunity to take the lead on making future oriented strategic land acquisitions. Over time, the disposition of City holdings will spur development and revenue generation.

91 Investment Pillar Proposal Comments/Project Initiated by

3. Place-making & Staff, Enhance streetscaping projects through Experiences – This funding pillar will be Council, public art etc. (not streetscaping projects used to enhance EDAC or themselves) capital projects or BIA partnerships that encourage experiences, placemaking.

CATF Accountability and Reporting

Public Reporting Process:

As part of effective program management, governance and accountability regular monitoring and reporting will occur annually with a formal staff information report to City Council. The report will include projects approved, investments made, proposals turned down, processing cycle time, and forecasted and actual results. In addition, reports can be provided on significant investments as they occur or as requested.

92 TRANSFORMATIONAL PLACEMAKING PROPOSAL SUBMISSION PROCESS Criteria for Proposals:

Criteria that will evaluate whether a project could qualify for CATF funding include:

- Alignment with the City’s strategic direction - Project cost (public/private funding? Etc.) - Operating impact (public/private funds, staff resources? Etc.) - Risk (is there a risk to the City? Etc.) - Infrastructure impact (will the project enhance existing infrastructure/developments? Etc.) - Community benefit (does the project contribute to Placemaking/Experience? Is the project transformational? Etc.)

Proposals for the following will not be considered:

a) Streetscaping and infrastructure (such as sewer and water line replacement) b) Operating funds for city, non-profit or non-governmental organizations c) Special events (as the city currently has such a program)

Evaluation Process for Proposals:

Economic Development Staff, the Economic Development Advisory Committee (EDAC) along with the proponent will act as the initial review body for funding opportunities. Opportunities may be presented by or sponsored by City of Cambridge Staff, EDAC, BIA’s and Council members etc.

Economic Development Staff will review and confirm strategic alignment and further develop the opportunity with input from EDAC and the proponent. A CATF Steering Committee comprised of the City of Cambridge staff with representation from multiple departments will be the secondary review body for funding applications and then make recommendations to the Corporate Leadership Team and City Council for final approval. The Steering Committee will review projects as needed during regularly scheduled meetings.

Members of the Staff Steering Committee

Director Economic Development Manager of Business Development Manager of Parks and Recreation Operations Manager of Operations Forestry and Horticulture Manager of Design and Approvals Manager of Development Planning Supervisor of Recreation, Arts, Culture and Events City Landscape Architect

93 The final decision making and approval body for CATF fund allocations will be City Council. This approach provides a number of benefits related to accountability, transparency and responsiveness.

Proposal Evaluation Process:

Corporate Leadership Team Vetting • EDAC or sponsored • Steering committee evaluates (CLT) • Report presented to Council • BIA or sponsored business case against CATF on a project by project basis • Staff or sponsored • Economic Development criteria and the City's plans • CLT reviews • Project initiation and priorities • Council member or sponsored staff/EDAC/proponent review • Further refinement • Review with stakeholders • Confirm strategic alignment • moves to council approval via (BIA's etc.) • Further development of the a recommendation report opportunity • Makes recommendation from the Economic Development Division

Application/Opportunities Evaluation Council Approval

94 Appendix B

City of Cambridge Core Areas Transformation Fund (CATF) Project Evaluation Sheet

Project Name and Description:

Staff/Sponsor Completing:

Date of Submission:

No. Ranking Criteria Description Possible Factors Max Actual Impacting Score Score Score Values Values

1 Alignment with The extent to which the project fits Enhancement of the Core Corporate Strategic with the goals and objectives of Area, making it a place of 20 Direction various corporate and departmental live, work, and play. plans 2 Capital Budget Impact Capital cost of project Are there additional funds proposed (other than City) 10 to support the project? 3 Operating Budget The extent to which the project will Public/Private venture Impact impact the City’s operating budget would lower operating 20 (cost to maintain project/operate year costs to City and would over year) score higher.

4 Risk Assessment Is there risk to the Corporation? Are there risks to the Corporation or to the 10 Public?

5 Infrastructure Impact Will the project enhance existing Does the project enhance infrastructure/developments? other City initiatives? 20

6 Community Benefit Will the project achieve a level of Does the project benefit for the Community at large in contribute to terms of promoting the City as an Placemaking/Experience? 20 attractive place to live (parks, trails, recreation, arts and culture, etc.) Is the project transformational?

Total Score 100

Rating Scale: 0-2 – Proposal is weak in this 3-4 – Proposal meets the 5 – Proposal exceeds area objectives in this area objectives in this area

Scores are out of 5 and then weighted as per above.

To: COUNCIL

Meeting Date: 12/17/19

Subject: Core Areas Transformation Fund Update

Submitted By: Cheryl Zahnleiter, Deputy City Manager Corporate Enterprise

Prepared By: James Goodram, Director Economic Development

Report No.: 19-336 (CRE)

File No.: C1101

Recommendation(s)

THAT report 19-336 (CRE), re: Core Areas Transformation Fund Update be received;

AND THAT staff, continue consultation with the Economic Development Advisory Committee and the Business Improvement Associations, be directed to report back in Quarter 1 2020 with the following: implementation plan; criteria for evaluation of proposals; policy for oversight and management of the fund; a mechanism for public reporting on progress, outcomes and adherence to compliance requirements; and an update on the new purpose of the Economic Development Reserve Fund as complementary to the Core Areas Transformation Fund.

Executive Summary

Purpose

• The purpose of this report is to provide Council with an update related to the Core Areas Transformation Fund. The fund will establish a program and funding mechanism to stimulate transformative investment to support city-building in Cambridge’s three urban core areas.

Key Findings

• The Core Area Transformation Fund has been constituted by re-stating $20M from the Economic Development Reserve to the new fund.

• At this time, the $20M is a sufficient basis for the funding model. Adjustments to this funding model may be brought to Council should additional funds be required in the short-term.

Inclusiveness Respect • Integrity • Service 96 • Pursuant to Council’s direction, consultation with the leadership of the three Business Improvement Areas as well as the Economic Development Advisory Committee has occurred.

• Additional consultation needs to occur to inform the strategic plan to administer the fund towards key transformative projects.

• Staff will report back in Quarter 1 2020 with the following: implementation plan; criteria for evaluation of proposals; policy for oversight and management of the fund; a mechanism for public reporting on progress, outcomes and adherence to compliance requirements; and an update on the new purpose of the Economic Development Reserve Fund as complementary to the Core Areas Transformation Fund.

Financial Implications

• Initial funding in the order of $20M has come from a transfer from the Economic Development Reserve Fund to the new Core Areas Transformation Reserve Fund.

Background

Vibrant healthy core areas are a fundamental element of prosperous cities. When people travel to cities for business or pleasure they will undoubtedly visit the city’s downtown. Therefore, cities are measured by the health of their downtown and the downtown’s health is reflective of the city’s overall health.

Inc lusiveness Respect Integrity Service 97 In Hespeler, urban revitalization is well under way. There are opportunities to further improve urban vitality by investing in cultural destinations or place-making initiatives celebrating the river. Vacant and/or underutilized sites can accommodate more dense forms of residential development. Strategic land acquisitions in either of the community downtowns may provide increased public parking in the short term.

The Core Areas Transformation initiative was approved by Council on July 23, 2019. Report 19-218 (OCM) is attached as Appendix 1, providing the background on the fund and its purpose.

Analysis

Strategic Alignment

PROSPERITY: To support and encourage the growth of a highly competitive local economy where there is opportunity for everyone to contribute and succeed.

Goal #6 - Economic Development and Tourism

Objective 6.2 Promote vibrant and inviting downtown cores by encouraging partnerships and creating a wide range of unique, exciting destinations and activities.

A vibrant downtown is an inviting place for people to live. Improved urban vitality is a key factor in talent attraction and investment attraction. Creation of a Core Areas Transformation Fund will provide financial assistance that can be leveraged to encourage partnerships that will create vibrant and healthy core areas in our city.

Comments

As directed by Council, Economic Development staff have consulted with the leadership group of the three core area business improvement associations along with the Economic Development Advisory Committee. These groups are supportive of the fund and its general parameters. Consultation will continue with these groups.

In addition, staff have met with other departments and the Corporate Leadership team to craft the program including its goals, evaluation of proposals and reporting back to the public.

Additional consultation needs to occur to inform the strategic plan to administer the fund towards key transformative projects.

Staff will report back in Quarter 1 2020 with the following: implementation plan; criteria for evaluation of proposals; policy for oversight and management of the fund; a mechanism for public reporting on progress, outcomes and adherence to compliance requirements; and an update on the new purpose of the Economic

Inc lusiveness Respect Integrity Service 98 Development Reserve Fund as complementary to the Core Areas Transformation Fund.

Existing Policy/By-Law

There is no existing policy/by-law.

Financial Impact

The Core Area Transformation Fund has been constituted by re-stating $20M from the Economic Development Reserve to the new fund.

At this time, the $20M is a sufficient basis for the funding model. Adjustments to this funding model may be brought to Council should additional funds be required in the short-term.

Public Input

Economic Development Advisory Committee.

Leadership of the three Business Improvement Areas.

Internal/External Consultation

Staff in Economic Development and the City Manager have been leading the development of this initiative, in consultation with the CFO and the Corporate Leadership Team.

Conclusion

Revitalization of a downtown area can be challenging but is justified by the potential benefits realized in terms of quality of life and economic growth. Creation of a Core Areas Transformation Fund will be used as an economic stimulus to leverage partnerships and support transformative projects in the three core areas. This in turn will stimulate residential development, create jobs, build transit ridership and increase assessment growth, among other tangible benefits.

Inc lusiveness Respect Integrity Service 99 Signature

Division Approval by Legal Services.

Name: James Goodram Title: Director, Economic Development

Departmental Approval

Name: Cheryl Zahnleiter Title: Deputy City Manager – Corporate Enterprise

City Manager Approval

Name: David Calder Title: City Manager

Attachments

• Appendix 1 – Report 19-218 (OCM) Core Areas Transformation Fund

Inc lusiveness • Respect • Integrity • Service 100 ITEM #8

To: COUNCIL

Meeting Date: 07/23/19

Subject: Core Areas Transformation Fund

Submitted By: Jeff Willmer, Interim City Manager;

Prepared By: Jeff Willmer, Interim City Manager, James Goodram, Director Economic Development

Report No.: 19-218(OCM)

File No.: C1101

Recommendation(s)

THAT report 19-218(OCM), re: Core Areas Transformation Fund be received;

AND THAT the creation of a $35,000,000 Core Areas Transformation Fund be approved in principle, as described in report 19-207(CRS), with the detailed funding to be determined as part of the City’s 2020 budget process;

AND THAT a Core Areas Transformation Reserve Fund be established;

AND THAT $20,000,000 be transferred from the Economic Development Reserve Fund to the Core Areas Transformation Reserve Fund;

AND FURTHER THAT staff, in consultation with the Economic Development Advisory Committee and the Business Improvement Associations, be directed to report back before year end with the following: options for the funding model; implementation plan; criteria for evaluation of proposals; policy for oversight and management of the fund; a mechanism for public reporting on progress, outcomes and adherence to compliance requirements; and, an update on the new purpose of the Economic Development Reserve Fund as complementary to the Core Areas Transformation Fund.

101

Executive Summary

Purpose

• The purpose of this report is to create a Core Areas Transformation Fund that will establish a program and funding mechanism to stimulate transformative investment to support city-building in Cambridge’s three urban core areas.

• The fund will offer opportunities for partnerships with private sector companies, non-profits and public institutions in terms of long-term and legacy projects that will be catalysts for economic and residential growth, diversification, talent attraction, and increased employment promoting urban vitality in our core areas. As well, it will include opportunities for place-making projects that improve overall quality of life.

• The primary focus will be on bold community-building initiatives that draw people to live and work in our core areas.

• In 2016, Cambridge Council adopted a vision to create a place for people to prosper – alive with opportunity. Cambridge Connected set the stage for a new way of doing business at the City and the community has worked together to make this vision a reality.

• One of the objectives stated in the strategic plan is to promote vibrant and inviting downtown cores by encouraging partnerships and creating a wide range of destinations and activities.

• The proposed fund is a proactive, innovative and meaningful contribution to this objective.

Key Findings

• A city’s downtown area plays an important role in economic and social development, and is the primary representation of the city for visitors and citizens.

• Unique among cities its size, Cambridge has three distinct core areas: Downtown Cambridge in Galt (the official downtown of Cambridge); Preston Towne Centre, and Hespeler Village. There is an urgent need to improve and protect urban vitality in these areas.

• Creation of a Core Areas Transformation Fund will provide economic stimulus that can be leveraged to achieve a number of objectives to benefit the community.

102 • Having more people living and working in the downtown will increase potential transit ridership to improve the Business Case for Stage 2 of the ION Light Rail Transit.

• Five pillars have been established that will be used as a guideline in allocating funding from the Core Areas Transformation initiative.

• Allocations will need to be prioritized giving consideration to other strategic projects that are underway or planned.

Financial Implications

• A fund in the amount of $35 million is proposed to provide economic stimulus to launch the Core Areas Transformation initiative.

• A new Core Areas Transformation Reserve Fund will be created to provide financial resources to fund the initiatives proposed.

• Initial funding to the reserve fund will come from a transfer from the Economic Development Reserve Fund to the new Core Areas Transformation Reserve Fund.

• Additional funding options will be considered and could include assessment growth, hydro dividend revenue, internal borrowing from reserves, a property tax rate increase and/or a special capital levy.

Background

Increasing the number of people living and working in the urban core areas is of critical importance to not only improve urban vitality, but to also increase potential transit ridership in the Preston and Galt cores to improve the business case for the extension of Light Rail Transit from Kitchener-Waterloo into Cambridge.

The City realizes the importance of investing in our core areas in order to benefit the residents, businesses and institutions of the community and strengthen the City’s economic viability. This has been demonstrated through investing in community projects such as the Hamilton Family Theatre, the University of Waterloo’s School of Architecture, the Old Post Office/Idea Exchange, the Pedestrian Bridge, the Hespeler Library and, more recently, the partnership between Grand Innovations and Conestoga College, as well as recent streetscaping projects in each core area, among others.

The current approach to funding these initiatives has been to bring them forward as they arise with no specific prioritization model, over-arching strategy or funding set aside for potential opportunities. The result is an uncoordinated approval process complicated by the difficulty in finding funding solutions.

103 The creation of a reserve fund for unique core area initiatives as proposed is recommended. Projects would continue to be presented to Council for approval; however, the challenge of identifying a funding source would be eliminated.

Analysis

Strategic Alignment

PROSPERITY: To support and encourage the growth of a highly competitive local economy where there is opportunity for everyone to contribute and succeed.

Goal #6 - Economic Development and Tourism

Objective 6.2 Promote vibrant and inviting downtown cores by encouraging partnerships and creating a wide range of unique, exciting destinations and activities.

Comments

Vibrant healthy core areas are a fundamental element of prosperous cities. When people travel to cities for business or pleasure they will undoubtedly visit the city’s downtown. Therefore, cities are measured by the health of their downtown and the downtown’s health is reflective of the city’s overall health.

Downtown Cambridge (known as Galt) has been identified in the Province’s Places To Grow growth plan as the city’s Urban Growth Centre. The downtown is the seat of local government, the current transit hub as well as the future terminus of the ION Light Rail Tranist (LRT) system, and has the greatest opportunity of creating medium to high density residential and office development.

In addition to Downtown Cambridge, there are two community downtowns serving Preston and Hespeler. These community downtowns serve a vital economic purpose in the surrounding areas. In the north end of the Preston core area, a future ION transit station will be located and, together with the current surrounding land use, provides an opportunity for significantly increased residential density. Various properties and buildings need new life and represent long overdue opportunity, such as the Preston Springs Hotel.

In Hespeler, urban revitalization is well under way. There are opportunities to further improve urban vitality by investing in cultural destinations or place-making initiatives celebrating the river. Vacant and/or underutilized sites can accommodate more dense

104 forms of residential development. Strategic land acquisitions in either of the community downtowns may provide increased public parking in the short term.

One of the key ingredients to a healthy downtown and community downtowns is people. Creating places for people to live, work, dine and shop are important elements of a thriving downtown. At the same time, we must leverage, celebrate and protect our unique advantages, including the rivers and our built heritage.

In order to achieve this desired outcome, key strategic investments are required to not only direct financial assistance into projects but to create the overall environment for people to invest. This can be achieved through direct investment, leveraging partnerships, providing financial incentives through Community Improvement Plans, as well as creating a supportive policy and regulatory environment.

Key Objectives of Fund A core Areas Transformation initiative is being proposed to provide the financial resources required for key strategic investments in the downtown and community downtowns. The key objectives of the fund are as follows:

Primary Goal: To transform urban core areas into vibrant communities where people want to live, work and to enjoy arts/cultural experiences and amenities.

- Foster vibrant downtown communities with a high quality of life. - Encourage growth, diversity and development that lead to a renewed sense of pride in our core areas. - Spearhead visionary and bold projects to grow our downtowns and boost the economy. - Transform vacant, underdeveloped or vulnerable areas into livable, dynamic neighbourhoods.

Expected Outcomes

- Increase the number of people living in downtown core areas - Stimulate employment - Increase the tax assessment base

Residential growth in the downtown cores

One of the key ingredients for healthy downtowns is people. There is significant opportunity for development in the downtown cores. City-building initiatives are needed in order to attract people to the cores and stimulate demand for new medium-to-high density residential development.

Trends show that more people are opting to live in downtown urban areas, rather than in the surburbs, in order to have new experiences, meet new people, and be in walkable, amenity rich and transit-accessible neighbourhoods.

105 Transformational Projects

Assessment criteria will be fully developed for potential projects. Projects should be transformational and should:

- capitalize on prior or catalyze future private and public investment in the cores and surrounding areas; - encourage job growth within, or in close proximity to the core areas that can attract workers to the downtown, support development and make growth sustainable - help create an attractive and livable community for diverse populations, including existing and future residents, millennials and workers of all ages.

Please note that projects carrying out “business as usual” growth strategies that are not transformational or innovative for the city’s core areas will not be supported under this fund.

In addition, the City will continue to work on creating a supportive and flexible regulatory and investment environment:

- embrace and implement policies that increase livability and quality of life, including modernizing zoning regulations and parking requirements - promote a higher quality of urban design - encourage active transportation and future transit-oriented development - support festivals and public events/cultural experiences that attract people downtown - continue and evolve the core area financial incentive program

Investment Pillars

The core areas transformative initiative will be based on five pillars as outlined below.

1. Creating post-secondary school opportunities - Many communities including Cambridge have benefitted from post-secondary institutions locating in their downtowns. Students bring a youthful vibrancy with them and typically reside in close proximity to the downtown campus. Cambridge has benefitted in having the world renowned University of Waterloo School of Architecture downtown and more recently, Conestoga College has located their Centre for Applied Research and Entrepreneurship downtown. Both Conestoga and Waterloo have plans to expand their downtown presence and campuses in the short to mid-term.

2. Private Sector Stimulus - In addition to development charge exemptions, additional stimulus may be required to make projects a reality from a pro-forma perspective. While Cambridge currently provides some financial assistance additional funding should help to lead transformational change.

3. Strategic Land Acquisitions/Dispositions - With the growth of the downtown population in terms of workforce and residents, coupled with the future expansion

106 of the LRT, the City has an opportunity to take the lead on making future oriented strategic land acquisitions. With that and over time, the disposition of City holdings to spur development and revenue will occur.

4. Arts and Culture –This funding pillar will be used to enhance capital projects or parnerships that encourage experiences, place-making and leverage the Back to the Rivers campaign.

5. Community Services Strategy- There is a need to review community services in the downtown areas and to determine if current facilities and locations are serving the larger community in the most strategic, meaningful and accessible manner.

Existing Policy/By-Law

The Economic Development Reserve has been used primarily to fund the acquisition and development of land for industrial development. . Consistent with the Waterloo Region Economic Development Strategy (2015) the City is transitioning from being the developer of suburban business parks to promoting talent attraction and facilitating private sector economic growth. The Economic Development Reserve and the Core Areas Transformation Fund will have distinct but complementary functions.

Financial Impact

Recently, the City sold the remaining parcels of land in the Boxwood Business Campus. With revenue from those sales there is approximately $26 million in the Economic Development Reserve fund. A significant portion of the reserve fund could be used as a start to the Core Areas Transformation Reserve Fund; however, additional funding will be required. Potential options for additional funding could include assessment growth, a portion of the hydro dividend, internal borrowing from reserves, a property tax rate increase and/or a special capital levy. The proposed fund could potentially be used as a source of loans supporting transformative projects. Tax increment financing could also be considered.

Funding for this initiative will need to be prioritized giving consideration to other strategic projects that are underway or planned.

Public Input

This report is posted for the public as part of the on-line Council meeting agenda.

If the Core Areas Transformational Fund is approved by Council, next steps would include a transparent and open process, which would include:

107 - Fully develop the funding model and implementation plan (with stakeholder input) - Identify criteria and evaluation process of proposals - Identify oversight and management of the fund - Develop a public reporting mechanism on progress and outcomes and adhering to compliance requirements - Clearly define the new purpose of the Economic Development Reserve Fund and how it will work in conjunction with this fund

An overview of the fund and its operation will be posted on website and shared with stakeholders.

Internal/External Consultation

Staff in Economic Development and the City Manager have been leading the development of this initiative, in consultation with the CFO and the Corporate Leadership Team

Conclusion

Commitment in the amount of $35 million to the Core Areas Transformation Fund will provide the funding required to be directed toward the five pillars as proposed in this report with the largest portion of funding being directed towards supporting the post- secondary sector and funding strategic land acquisitions followed by private sector stimulus and the community services strategy.

Signature

Division Approval

108 Name: James Goodram Title: Director, Economic Development

Departmental Approval

Name: Cheryl Zahnleiter Title: Deputy City Manager – Corporate Enterprise

Interim City Manager Approval

Name: Jeff Willmer Title: Interim City Manager

Attachments

• N/A

109 110 Item #11

To: COUNCIL

Meeting Date: 03/17/2020

Subject: Appointment of Council Representatives to the Region of Waterloo 2020 Planning and Works Project Teams

Submitted By: Danielle Manton, City Clerk

Prepared By: Devanne Kripp, Council and Committee Services Coordinator

Report No.: 20-085(CRS)

File No.: C1101

Recommendation(s)

THAT Report 20-085(CRS), re: Appointment of Council Representatives to the Region of Waterloo 2020 Planning and Works Project Teams be received;

AND THAT Councillor Ermeta be confirmed as appointee to the Pinebush Road Reconstruction (Franklin Boulevard to Townline Road) project;

AND FURTHER THAT Councillor Liggett be confirmed as appointee to the Water Street (Concession to Ainslie Street) project.

Executive Summary

Purpose

• The Planning and Works Committee at the Region of Waterloo appoints both regional and local elected officials to various planning and works projects and study teams

• This report is to confirm the appointment of members to regional planning project that take place within the City

Key Findings

• The City of Cambridge received the request from the Regional Clerk’s Office

• Members of Council were consulted prior to finalizing the report recommendation

111 Financial Implications

• There are no financial implications pertaining to the appointment to the Project team

Background

The Region of Waterloo’s Planning and Works Committee is requesting local Council participation on two (2) project teams for regional projects taking place in the City of Cambridge.

The two (2) projects include Pinebush Road Reconstruction (Franklin Boulevard to Townline Road) with the design timeline from 2020-2023 and construction commencing in 2024 and Water Street Reconstruction (Concession to Ainslie Street) with the design timeline from 2020-2023 and construction commencing in 2024-2025.

It is anticipated that the Council representative for each Project Team would be involved in a few Stakeholder meetings during the public design, as well as, invited to any public consultation sessions.

Analysis

Strategic Alignment

PROSPERITY: To support and encourage the growth of a highly competitive local economy where there is opportunity for everyone to contribute and succeed.

Goal #7 - Transportation and Infrastructure

Objective 7.2 Work with the Region and other partners to better coordinate the planning, communication and delivery of infrastructure (including roads and other transportation assets) in Cambridge.

Collaboration with the Region of Waterloo on project initiatives is important and ensures shared responsibility.

Comments

Dialogue between the Region of Waterloo and the City on planning projects is important as a share responsibility; including representation from the City ensures open communication, team-work, and brings awareness to the status of projects taking pace.

Existing Policy/By-Law

There is no existing policy/by-law.

112 Financial Impact

There is no financial impact for participation on the Project team.

Public Input

Posted publicly as part of the report process.

Internal/External Consultation

The request was received from the Regional Clerk’s Office and the two recommended members of Council were consulted prior to finalizing the report.

Conclusion

City representation on regional project initiatives is a great way to ensure that there is ongoing communication between the City and Region of Waterloo. The outcome involves better coordination along with proper liaison as a representative involving projects taking place within the City’s boundaries.

Signature

Division Approval

Name: Danielle Manton Title: City Clerk

Departmental Approval

Name: Dave Bush Title: Deputy City Manager – Corporate Services

City Manager Approval

113

Name: David Calder Title: City Manager

Attachments

• Correspondence from the Region of Waterloo dated February 19, 2020

114 February 19, 2020 C04-30

Sent via e-mail to [email protected]

Clerk's Office City of Cambridge 50 Dickson Street, Cambridge, ON N1R 8S1

Dear Cambridge Clerk's Office:

Re: 2020 Planning and Works Project Team Membership

Planning and Works Committee at their meeting held February 11, 2020 appointed Regional Councillors to various Planning and Works project and study teams. The involvement of elected officials has always made a significant and positive impact on the successful completion of these projects and the Regional Municipality of Waterloo would like to extend an invitation for local municipalities to participate.

Listed below are the projects associated with your local municipality. Please forward at your earliest convenience the name of the local Councillor interested in participating on the project team(s).

Pinebush Road Reconstruction, Franklin Cambridge 1 Local Boulevard to Townline Road Councillor Design 2020 – 2023 Construction - 2024

Water Street – Concession to Ainslie Street Cambridge 1 Local Councillor Design 2020 – 2023 Construction 2024 - 2025

3223315 115 Please refer to Report TES-20-01/PDL-20-01, dated February 11, 2020 for a complete list of 2020 Project Teams, enclosed for your information.

Regards,

Jessica Rudy Council/Committee Support Specialist JR/hk cc (via e-mail): T. Schmidt, Commissioner, Transportation & Environmental Services R. Regier, Commissioner Planning, Development & Legislative Services

3223315 116

Report: TES-20-01/PDL-20-01 Region of Waterloo Transportation and Environmental Services Planning, Development and Legislative Services Commissioner’s Office

To: Chair Tom Galloway and Members of the Planning and Works Committee Date: February 11, 2020 File Code: C04-30/PWC/CORR Subject: 2020 Project Team Membership

Recommendation : That the Regional Municipality of Waterloo appoint Regional Councillors to the project and study teams as requested in Report TES-20-01/PDL-20-01, dated February 11, 2020;

And that the Regional Municipality of Waterloo forward the requests for area Councillor representatives on project and study teams to the Area Municipalities.

Summary: Nil. Report: Major projects or studies have been directed, for many years, by multi-disciplinary project teams which have usually included one or more Regional or Area Municipal Councillors. The involvement of elected officials has always made a significant, positive impact on the successful completion of these projects. These committees and project teams are distinct from formal advisory committees of Council (e.g. Active Transportation Advisory Committee).

A list of ongoing major projects and studies to be undertaken in 2020, including the current political or stakeholder representatives on each group, is provided in Appendix A. The project timelines noted are based on the 2020 Capital Programs.

Those projects and studies which do not already have and would most benefit from political representative(s) are noted in the table below. These are typically projects which may have high public interest and/or significant implications for the Region.

2935246 Page 1 of 15 117 February 11, 2020 Report: TES-20-01/PDL-20-01 In addition to the projects listed below, participation by Councillors on any of the project teams noted in Appendix A is welcomed. After appointing appropriate Regional Councillors to these teams, it is recommended that this list be forwarded to the appropriate Area Municipalities to provide them an opportunity to appoint their Councillors to some of the project teams.

Suggested Council No. Description Area Municipality Representative

49. Westmount Road Improvements, Kitchener / 1 Regional Councillor Glasgow Street to Erb Street Waterloo 1 Local Councillor Design 2020 - 2022 (Kitchener) Construction 2023 1 Local Councillor (Waterloo)

50. Pinebush Road Reconstruction, Franklin Cambridge 1 Local Councillor Boulevard to Townline Road

Design 2020 – 2023 Construction - 2024

51. Arthur Street Improvements, South Street Woolwich 1 Local Councillor to Kenning Place, Elmira

Design 2020 Construction 2021

52. Line 86 Improvements, Listowel Road to Woolwich 1 Local Councillor Sloman Line, Wallenstein (Woolwich) Design 2020 – 2021 1 Local Councillor (Mapleton Township) Construction 2022

53. Lancaster Street–Grade Separation Kitchener 1 Regional Councillor Study–Victoria Street to Wellington Street 1 Local Councillor Design 2020 – 2022

Construction - TBD

54. Trussler Road Widening Bleams Road Kitchener 1 Regional Councillor South to Hwy 7/8 1 Local Councillor Design 2020 – 2023

Construction 2024

2935246 Page 2 of 15 118 February 11, 2020 Report: TES-20-01/PDL-20-01 Suggested Council No. Description Area Municipality Representative

55. Fairway Road Reconstruction, King Kitchener 1 Regional Councillor Street to Manitou Drive 1 Local Councillor Design 2020 – 2023

Construction 2024

56. Westmount Road Widening, Fischer- Kitchener 1 Regional Councillor Hallman Road to Block Line Road 1 Local Councillor Design 2020 – 2022

Construction 2022

57. Weber Street Reconstruction, Hwy 8 On- Kitchener 1 Local Councillor Ramp to Fergus Avenue

Design 2020 – 2022 Construction 2022

58. Bleams Road, Strasburg Road to Manitou Kitchener 1 Local Councillor Drive

Design 2020 – 2022 Construction 2022

59. Water Street – Concession to Ainslie Cambridge 1 Local Councillor Street

Design 2020 – 2023 Construction 2024 - 2025

61. Baden and New Hamburg Master Plan Baden 1 Local Councillor Update Suggest: Les Armstrong

62. Wellesley Water Supply and Wastewater Wellesley 1 Local Councillor Master Plan Suggest: Joe Nowak

Corporate Strategic Plan: The involvement of Regional Councillors on Regional Project Teams is consistent with the Strategic Focus Area Five: Responsive and Engaging Public Service which ensures that the Region enhances opportunities for public engagement, input and involvement in Region of Waterloo initiatives. 2935246 Page 3 of 15 119 February 11, 2020 Report: TES-20-01/PDL-20-01 Financial Implications The costs for the various projects outlined in Appendix A to Report TES-18-04/PDL-18-02 are included in each Division budget.

Other Department Consultations/Concurrence: Nil Attachments: Appendix A – Planning and Works – Project Teams - 2020 Prepared and Approved By: Thomas Schmidt, Commissioner, Transportation and Environmental Services Rod Regier, Commissioner, Planning, Development and Legislative Services

2935246 Page 4 of 15 120 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 5 of 15 121 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 6 of 15 122 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 7 of 15 123 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 8 of 15 124 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 9 of 15 125 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 10 of 15 126 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 11 of 15 127 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 12 of 15 128 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 13 of 15 129 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 14 of 15 130 February 11, 2020 Appendix A Report: TES-20-01/PDL-20-01

2935246 Page 15 of 15 131 132 Item #12

To: COUNCIL

Meeting Date: 03/17/20

Subject: Honorariums and Expenditures of Council Members and Council Appointees for the Year Ended December 31, 2019

Submitted By: Sheryl Ayres, Chief Financial Officer

Prepared By: Tyler Harding, Financial Analyst

Report No.: 20-050(CRS)

File No.: C1101

Recommendation(s)

THAT Report 20-050(CRS), re: Honorariums and Expenditures of Council Members and Council Appointees for the Year Ended December 31, 2019 be received.

Executive Summary

Purpose

• The purpose of this report is to provide the statement of remuneration and expenses for the preceding year paid to the members of Council and Council appointments to boards and other bodies, in respect of his or her services as a member of Council or any local boards. This is a requirement per The Municipal Act, Section 284(1).

Key Findings

• The Honorariums and Expenditures of Council Members and Council Appointees Report for the City of Cambridge disseminates information to the public on financial activities of the City of Cambridge’s Council Members and to each person appointed to local boards, for the year ended 2019. Financial Implications

• The expenditures contained in this report are within the approved annual budget for 2019.

133 Background

The Municipal Act, Section 284(1) requires that the Treasurer submit a statement of remuneration and expenses paid to the members of Council and Council appointments to boards and other bodies, in respect of his or her services as a member of Council or any local boards. The statement must be presented on or before March 31st for remuneration and expenses paid in the previous year. A copy of the itemized statement for the year ended December 31, 2019 is attached.

Analysis

Strategic Alignment

PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.

Goal #2 - Governance and Leadership

Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.

The Honorariums and Expenditures of Council Members and Council Appointees Report for the City of Cambridge applies to objective 2.5 as it disseminates information to the public on financial activities of the City of Cambridge’s Council Members and to each person appointed to local boards, for the year ended 2019.

Comments

The attached statements list the Honorariums and Expenditures of Council Members and Council Appointees for the Year Ended December 31, 2019.

Existing Policy/By-Law

Remuneration paid to Members of Council during 2019 was authorized by By-Law number 184-18, and By-Law 186-18 authorizes participation in the OMERS pension plan for members of Council. Policy CFO130.080 allows for members of Council to attend up to two conferences per year.

Financial Impact

As per Policy CFO130.080, Council may attend up to two conferences per year. Council is also given a yearly $2,200 expense allowance for which receipts must be submitted. The expenditures contained in this report are within the 2019 corporate annual budget. Council also appoints members to other committees. No remuneration or expenses have been identified for these appointed roles in 2019.

134 Public Input

Posted publicly as part of the report process.

Internal/External Consultation

Individual members of Council were given an opportunity to review their specific expenditures and report any errors and/or omissions to the Financial Services Division prior to inclusion in this report to Council.

Conclusion

The Statement of Honorariums and Expenditures of Council Members and Council Appointees for the year 2019 is presented, which meets the requirements of the Municipal Act, 2001, Section 284(1). Signature

Division Approval

Name: Sheryl Ayres Title: Chief Financial Officer

Departmental Approval

Name: Dave Bush Title: Deputy City Manager, Corporate Services

City Manager Approval

Name: David Calder Title: City Manager

135 Attachments

• Statement of Honorariums and Expenditures of Council Members and Council Appointees

136 INDEX

Page

Honorariums & Expenditures of Council Members and Council Appointees 1

Expenditures of Library Board of Trustees and Hydro Board of Directors 2

Individual Councillor Honorariums & Expenditures

Mayor McGarry 3 Shannon Adshade 4 Mike Devine 5 Nicholas Ermeta 6 Jan Liggett 7 Mike Mann 8 Frank Monteiro 9 Donna Reid 10 Pam Wolf 11

137 The Corporation of the City of Cambridge

Honorariums and Expenditures of Council Members and Council Appointees

For the Period Ended December 31, 2019

Members of Council Honorarium Conferences, Miscellaneous Total Conventions & & Allowance Seminars

Mayor Kathryn McGarry $ 102,814 $ 8,481 $ 31,353 $ 142,648 Shannon Adshade 41,737 2,818 11,464 56,019 Mike Devine 41,737 5,191 14,898 61,826 Nicholas Ermeta 41,737 4,880 11,857 58,474 Jan Liggett 41,737 2,566 19,634 63,937 Mike Mann 41,737 - 7,246 48,983 Frank Monteiro 33,694 2,163 8,767 44,624 Donna Reid 41,737 4,634 3,005 49,376 Pam Wolf 41,737 4,665 12,511 58,913

Subtotal $ 428,667 $ 35,398 $ 120,735 $ 584,800

Council Appointees

Committee of Adjustment

Catherine Thompson $ 700 $ - $ - $ 700 Sandi Nicholls 800 - - 800 Donald Drackley 600 - - 600 Danette Dalton 600 - - 600 Gerald Menezes 600 - - 600

Subtotal $ 3,300 $ - $ - $ 3,300

Property Standards Appeal Committee

Paul Burgher $ 250 $ - $ - $ 250 Colene Allen 250 - - 250 Gary Price 400 - - 400 Robert Metras 300 - - 300

Subtotal $ 1,200 $ - $ - $ 1,200

Total Expenditures $ 433,167 $ 35,398 $ 120,735 $ 588,100

138

1 The Corporation of the City of Cambridge

Expenditures of Library Board of Trustees and Hydro Board of Directors

For the Period Ended December 31, 2019

Members of Library Board of Trustees Honorarium Conferences, Miscellaneous Total Conventions & & Allowance Seminars

Gary Price $ - $ 346 $ - $ 346 Thomas Sandor - 75 - 75 Gordon McSevney - 27 - 27 Karen Wedekind - 25 - 25 Robert Oswald - 27 - 27 Pam Wolf - - - -

Subtotal $ - $ 500 $ - $ 500

Hydro Board of Directors

Kathryn McGarry $ 15,300 $ - $ - $ 15,300

Subtotal $ 15,300 $ - $ - $ 15,300

Total Expenditures $ 15,300 $ 500 $ - $ 15,800

139

2 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Mayor Kathryn McGarry AMO McGarry

Honorarium $ 102,814

Conferences, Conventions & Seminars

FCM Annual Conference - May 30 - June 2, 2019 Quebec City, QC $ 2,314

AMO Annual Conference - August 18 - 21, 2019 Ottawa, ON 2,671

California Mayor's Mission Trip 3,140

Regional Advocacy - February 2019 - Ottawa, ON 291

Government Relations 65

Total Conferences, Conventions & Seminars $ 8,481

Councillor's Allowance

Office Equipment $ - Promotion and Meals 3,274

Total Councillor's Allowance $ 3,274

Miscellaneous

OMERS Pension Plan $ 12,359 Canada Pension Plan $ 2,749 Benefits $ 10,404 Cell Phone/Data Usage $ 1,361 Home Internet Charges $ 1,206

Total Miscellaneous $ 28,079

Total $ 142,648

140

3 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Councillor Shannon Adshade Councillor Adshade

Honorarium $ 41,737

Conferences, Conventions & Seminars

AMO Annual Conference - August 18 - 21, 2019 Ottawa, ON $ 2,818

Total Conferences, Conventions & Seminars $ 2,818

Councillor's Allowance

Office Equipment $ - Promotion and Meals 386

Total Councillor's Allowance $ 386

Miscellaneous

OMERS Pension Plan $ 3,765 Canada Pension Plan 1,963 Benefits 3,905 Cell Phone/Data Usage 485 Home Internet Service 960

Total Miscellaneous $ 11,078

Total $ 56,019

1414 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Councillor Mike Devine Councillor Devine

Honorarium $ 41,737

Conferences, Conventions & Seminars

FCM Annual Conference - May 30 - June 2, 2019 Quebec City, QC $ 2,602

AMO Annual Conference - August 18 - 21, 2019 Ottawa, ON 2,589

Total Conferences, Conventions & Seminars $ 5,191

Councillor's Allowance

Office Equipment $ 351 Promotion and Meals 1,611

Total Councillor's Allowance $ 1,962

Miscellaneous

OMERS Pension Plan $ 3,772 Canada Pension Plan 450 Benefits 5,973 Cell Phone/Data Usage 1,464 Home Internet Service 1,277

Total Miscellaneous $ 12,936

Total $ 61,826

142

5 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Councillor Nicholas Ermeta Councillor Ermeta

Honorarium $ 41,737

Conferences, Conventions & Seminars

FCM Annual Conference - May 30 - June 2, 2019 Quebec City, QC $ 2,297

AMO Annual Conference - August 18 - 21, 2019 Ottawa, ON 2,583

Total Conferences, Conventions & Seminars $ 4,880

Councillor's Allowance

Office Equipment $ - Promotion and Meals 1,615

Total Councillor's Allowance $ 1,615

Miscellaneous

OMERS Pension Plan $ 3,772 Canada Pension Plan 1,963 Benefits 3,905 Cell Phone/Data Usage 602 Home Internet Service -

Total Miscellaneous $ 10,242

Total $ 58,474

143

6 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Councillor Jan Liggett Councillor Liggett

Honorarium $ 41,737

Conferences, Conventions & Seminars

FCM Annual Conference - May 30 - June 2, 2019 Quebec City, QC $ 2,566

Total Conferences, Conventions & Seminars $ 2,566

Councillor's Allowance

Office Equipment $ - Promotion and Meals 129 Councillor Legal Invoice Reimbursement 2,029

Total Councillor's Allowance $ 2,158

Other Legal $ 5,000

Miscellaneous

OMERS Pension Plan $ 3,749 Canada Pension Plan 1,950 Benefits 5,242 Cell Phone/Data Usage: 647 Home Internet Service 888

Total Miscellaneous $ 12,476

Total $ 63,937

144

7 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Councillor Mike Mann Councillor Mann

Honorarium $ 41,737

Conferences, Conventions & Seminars

Total Conferences, Conventions & Seminars $ -

Councillor's Allowance

Office Equipment $ - Promotion and Meals 1,678

Total Councillor's Allowance $ 1,678

Miscellaneous

OMERS Pension Plan $ - Canada Pension Plan 1,964 Benefits 3,008 Cell Phone/Data Usage 596 Home Internet Service -

Total Miscellaneous $ 5,568

Total $ 48,983

145

8 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Councillor Frank Monteiro Councillor Monteiro

Honorarium $ 33,694

Conferences, Conventions & Seminars

AMO Annual Conference - August 18 - 21, 2019 Ottawa, ON $ 2,163

Total Conferences, Conventions & Seminars $ 2,163

Councillor's Allowance

Office Equipment $ - Promotion and Meals 819

Total Councillor's Allowance $ 819

Miscellaneous

OMERS Pension Plan $ - Canada Pension Plan 1,574 Benefits 4,235 Cell Phone/Data Usage 2,139 Home Internet Service -

Total Miscellaneous $ 7,948

Total $ 44,624

146

9 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Councillor Donna Reid Councillor Reid

Honorarium $ 41,737

Conferences, Conventions & Seminars

FCM Annual Conference - May 30 - June 2, 2019 Quebec City, QC $ 2,524

AMO Annual Conference - August 18 - 21, 2019 Ottawa, ON 2,110

Total Conferences, Conventions & Seminars $ 4,634

Councillor's Allowance

Office Equipment $ - Promotion and Meals 2,503

Total Councillor's Allowance $ 2,503

Miscellaneous:

OMERS Pension Plan $ - Canada Pension Plan - Benefits - Cell Phone/Data Usage 502 Home Internet Service -

Total Miscellaneous $ 502

Total $ 49,376

147

10 The Corporation of the City of Cambridge Honorariums and Expenditures of Council Members and Council Appointees For the Period Ended December 31, 2019

Councillor Pam Wolf Councillor Wolf

Honorarium $ 41,737

Conferences, Conventions & Seminars

FCM Annual Conference - May 30 - June 2, 2019 Quebec City, QC $ 2,674

AMO Annual Conference - August 18 - 21, 2019 Ottawa, ON 1,991

Total Conferences, Conventions & Seminars $ 4,665

Councillor's Allowance

Office Equipment $ - Promotion and Meals 1,948

Total Councillor's Allowance $ 1,948

Miscellaneous

OMERS Pension Plan $ 3,742 Canada Pension Plan 296 Benefits 5,242 Cell Phone/Data Usage 606 Home Internet Service 677

Total Miscellaneous $ 10,563

Total $ 58,913

148

11 Item #13

To: COUNCIL

Meeting Date: 03/17/20

Subject: Grants to Groups

Submitted By: Sheryl Ayres, Chief Financial Officer

Prepared By: Tyler Harding, Financial Analyst

Report No.: 20-075(CRS)

File No.: C1101

Recommendation(s)

THAT Report 20-075(CRS), re: Grants to Groups be received; AND THAT Council approve the recommendations from the Grants to Groups Review Committee as included in Appendix “A”; AND FURTHER THAT Council approve the Letter of Agreement included in Appendix “B”, which must be completed by all grant recipients prior to the City transferring approved funding. Executive Summary

Purpose

• To provide municipal funds or other forms of financial assistance, in limited amounts to community groups and/or organizations that warrant City support and show a desire to help themselves.

Key Findings

• The 2020 Grants to Groups program received a total of 37 applications requesting a total of $183,330.

• 30 applications have been approved for funding in the total amount of $72,800 and a further $3,000 has been approved as a conditional grant.

149 Financial Implications

• The City of Cambridge has allotted $94,700 in the 2020 Operating Budget to support and enable the work of local non-profit agencies, groups and individuals dedicated to enhancing the quality of life for residents.

• A hold back of funds equal to $7,500 was maintained for 2020 which is reserved for requests that may emerge during the remainder of the year. Furthermore, $11,400 was left unallocated and is available for use for any further requests that arise.

• The Grants to Groups Review Committee is recommending $75,800 be allocated to groups as identified in Appendix “A”.

Background

A summary of the 2020 grant applicants and their requests are attached in Appendix “A”.

The Grant Review Committee is recommending approval of funding to 30 community groups totalling $75,800. The Grants to Groups Committee has also held back $7,500 and has $11,400 unallocated that can be used for requests that arise throughout the year.

Through a comprehensive review of all the applications, the committee was able to meet the objective of the Grants to Groups Policy without allocating the full amount that has been included in the budget.

Furthermore, based on the approved recommendation in Report 19-142(CD), a draft agreement has been created for the transfer of funds from the City to each grant recipient, attached as Appendix “B”. This agreement helps to mitigate risk to the City and ensures that funds are spent as per the grant application.

Analysis

Strategic Alignment

PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.

Goal #2 - Governance and Leadership

Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.

The primary goal of the Corporation of the City of Cambridge’s Grant request program is to enable and encourage effective citizen involvement in community groups and in civic

150 events related to the self-fulfillment of individuals, and to attempt to provide an excellent quality of life in the community.

Comments

The Grants to Groups Review Committee consists of Councillor Nicholas Ermeta (chair), Mayor Kathryn McGarry, Councillor Donna Reid and Councillor Mike Mann. The Committee met on five occasions to review the 2020 grant applications.

The 2020 Grants to Groups program received a total of 37 applications requesting a total of $183,330. This compares to the 2019 program which received 42 applications requesting a total of $256,188.

The Grants to Groups Review Committee requested a meeting with 12 of the 37 applicants to gain a better understanding of the organization, the programs/events they offer and their application for funding.

Upon review of the applications, it was determined that two applications did not meet the requirements under the policy; Tamil Cultural Association of Waterloo Region: Cultural Night 2020 and Hot Springs Music Festival due to the use of surplus generated through each event. Another five applications were removed from consideration, Surf Cambridge, Unwrap Theatre, Big Brothers Big Sisters of Waterloo and Tricity Indo Canadian Club, due to concerns with their business model or the services being provided to Cambridge Residents.

The Committee has taken an innovative approach for funding one applicant, ACCKWA, where they are initially providing $3,000 in funding with another $3,000 allotted on the condition that they can establish a new satellite office in Cambridge during 2020.

A summary of the 2020 grant applicants and their requests is attached in Appendix “A”.

Existing Policy/By-Law

Policy #C-10.080 – Grants to Groups

The objectives under the Grants to Groups Policy (C-10.080) include:

• To provide municipal funds or other forms of financial assistance, in limited amounts to community groups and/or organizations that warrant City support, and show a desire to help themselves.

• To consider each grant on its own merit and to deal with it in as equitable and objective a manner as possible. To ensure that an adequate administrative system of review and counselling takes place with the groups or organizations making requests. This should include reviewing the groups’ future plans and the management of their respective funds.

151 • To ensure that a proper system of accountability is developed and maintained by the community groups and /or organizations requesting and receiving approval for assistance from the City.

Financial Impact

The City of Cambridge has allotted $94,700 in the 2020 Operating Budget to support and enable the work of local non-profit agencies, groups and individuals dedicated to enhancing the quality of life for residents. The Grants to Groups Committee has held back a total of $18,900 for requests that may emerge during the remainder of the year.

Public Input

The Grants Review Committee invited 12 delegations to present an overview of the organization and request for funds.

Internal/External Consultation

All Grants to Groups applicants have been informed of the recommendations that have been made to Council. The applicants have been advised of the appeal process.

Conclusion

The City of Cambridge recognizes the value community organizations provide in improving the health, lifestyle and community wellbeing of Cambridge residents. The Grants to Groups program provides financial support to volunteer and/or not-for-profit organizations to deliver programs or services in the community. The 2020 program provides $75,800 to 30 organizations to benefit residents in the City of Cambridge in a variety of ways.

Signature

Division Approval

Name: Sheryl Ayres Title: Chief Financial Officer

152 Departmental Approval

Name: Dave Bush Title: Deputy City Manager, Corporate Services

City Manager Approval

Name: David Calder Title: City Manager

Attachments

Appendix A – 2020 Grants to Groups Summary

Appendix B – Community Grants Program Letter of Agreement

153 Appendix A

2020 Grants to Groups Summary Sports/ Athletic Groups Amount of Request Approval Amount Cambridge Tennis Club $ 8,100.00 $ 4,000. 00 Preston Lawn Bowling Club $ 3,940.00 $ 3,500. 00 Kids Can Play Association of Cambridge $ 5,500.00 $ 3,000. 00 Active Cambridge Fitness Inc. $ 1,500.00 $ 1,500. 00 Invictus Athletics Club $ 3,000.00 $ 1,500. 00 Hespeler Tennis Club $ 2,000.00 $ 1,000. 00 Central Ontario Developmental Riding Program $ 2,500.00 $ - Surf Cambridge $ 5,000.00 $ - Total Sports/Athletic Groups $ 31,540.00 $ 14,500. 00 Social Services Community Support Connections $ 7,500.00 $ 7,500. 00 Child Witness Centre $ 10,000.00 $ 5,000. 00 YWCA $ 10,000.00 $ 5,000. 00 Cambridge Cardiac Care: Prevent Clinic - Healthy Heart Day 16: Gender, Age $ 7,500.00 $ 4,000.00 and Genetics - Can you Change Destiny? The AIDS Committee of Cambridge, Kitchener, Waterloo And Area $ 9,650.00 $ 3,000. 00 Stroke Recovery Association $ 7,000.00 $ 2,500. 00 Cambridge Capables $ 1,200.00 $ 1,000. 00 Soroptimist International of Cambridge $ 5,000.00 $ 1,000. 00 Big Brothers Big Sisters of Waterloo Region (BBBSWR) $ 5,000.00 $ - Total Sports/Athletic Groups $ 62,850.00 $ 29,000. 00 Cultural Groups/ Events Preston Scout House Band $ 5,000.00 $ 3,500. 00 Cambridge Cultural Association $ 9,800.00 $ 3,000. 00 Tri Pride Community Association $ 5,000.00 $ 3,000. 00 Kitchener Waterloo Symphony $ 10,000.00 $ 3,000. 00 KW Counselling Services - OK2BME Program $ 5,000.00 $ 3,000. 00 Cambridge Community Players (CCP): Western Ontario Drama League $ 7,500.00 $ 2,500.00 Theatre Festival 2020 Vera Causa Opera (VCO) $ 2,500.00 $ 1,500. 00 Galt Kiltie Band $ 2,000.00 $ 1,000. 00 Cambridge Concert Band $ 1,500.00 $ 1,000. 00 Arcady $ 600.00 $ 600.00 Ahmadiyya Muslim Jama'at: World Religious Conference $ 500.00 $ 500.00 Spectrum - Waterloo Region's Rainbow Community Space $ 500.00 $ 500.00 Unwrap Theatre $ 7,500.00 $ - Tamil Cultural Association of Waterloo Region: Cultural Night 2020 $ 1,200.00 $ - Tricity Indo Canadian Club $ 15,000.00 $ - Hot Springs Music Festival $ 4,500.00 $ - Total Cultural Groups/ Events $ 78,100.00 $ 23,100. 00 Civic and Leisure Interests 21 Royal Fusiliers of Canada Cadet Group $ 6,340.00 $ 4,200. 00 Friends of Mill Creek: Mill Creek Ranger Program $ 1,500.00 $ 1,200. 00 The Museum $ 2,500.00 $ 500.00 Fairview Mennonite Homes and Musical Group $ 500.00 $ 300.00 Total Civic and Leisure Interests $ 10,840.00 $ 6,200. 00

Total Unconditional Funding Approved $ 72,800.00 Conditional Funding Approved ACCKWA $ 3,000.00 Total Funding Approved $ 75,800.00

154

Corporate Services - Finance The City of Cambridge [email protected]

Re: CITY OF CAMBRIDGE COMMUNITY GRANTS PROGRAM LETTER OF AGREEMENT

Dear Applicant/Organization Name,

We are pleased to inform you that your application to the City of Cambridge Community Grants Program has been approved by the Grants Review Committee in the amount of $0,000 for your Project/Event Name.

By signing this letter, you agree to the following terms and conditions:

1. Your organization must use the funds solely for the purpose as stated in your Community Grants Program application and the approved budget of $0,000 as outlined in your application. If for any reason the project/event or expenses change, you must contact the City of Cambridge’s Chief Financial Officer immediately prior to any purchases being made.

2. Your organization must acknowledge that the City of Cambridge has contributed funds to your project/event. Your organization must use the City of Cambridge’s logo as set out in the attached usage instructions.

3. Your organization is responsible for all aspects of the project/event, including planning, installation, transportation, supervision, maintenance, repair, and replacement. The City of Cambridge is not responsible for any aspect of the project/event. 4. The City of Cambridge reserves the right to ask for additional materials to ensure the projects/events successful completion. Your organization may be asked to submit a final report in a form satisfactory to the City of Cambridge, including project/event background/description, outcomes and conclusions from the project/event, a reconciliation of the budget, copies of receipts and invoices, and photographs of the project/event that may be used by the City of Cambridge for promotional purposes. The City of Cambridge may conduct an audit of your organization’s books and records if deemed necessary.

155

5. Upon the signing of this letter, the City of Cambridge will issue payment to your organization. Any unspent or unneeded funds must be returned to the City of Cambridge within one-month after the project’s/events completion. 6. Your organization shall indemnify and hold harmless the City of Cambridge from and against any and all liability, loss, costs, damages, expenses (including legal, expert, and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the project/event or this project/event grant. 7. Your organization must provide proof of valid General Liability Coverage with the City named as an additional insured.

8. If your organization is in default of its obligations under this letter of agreement or the Community Grant Program guidelines, your organization may be required to return all funds to the City of Cambridge and may be judged as ineligible to apply for any future community support funding.

9. Your organization shall extend an invitation to the Director of Parks, Recreation and Culture, or designate, to attend your project/event and we recommend that you also consider inviting the appropriate Ward Councillor and the Mayor to your project/event. Please sign and return one original letter acknowledging your understanding and agreement to the above terms and conditions which are legally binding.

On behalf of the City of Cambridge, we are excited to make this investment in category of funding. If you have any questions, please feel free to contact me. Yours truly,

Sheryl Ayres Chief Financial Officer

I/We understand and agree to the terms and conditions in this letter.

Authorized Signing Officer(s):

Signature: ______Signature: ______

Print Name: ______Print Name: ______

Title: ______Title: ______

156

Item #14

To: COUNCIL

Meeting Date: 03/17/2020

Subject: T20-08 Forest Road Reconstruction

Submitted By: Sheryl Ayres, Chief Financial Officer

Prepared By: Denise Hellyer, Senior Buyer

Report No.: 20-081(CRS)

File No.: T20-08

Recommendation(s)

THAT Report 20-081(CRS), Forest Road Reconstruction be received;

AND THAT Council approve the transfers to/from Reserve Funds as outlined in the Financial Impact section of this report;

Executive Summary

Purpose

• Council approval is required to transfer additional funding to the capital project and award the project as detailed here-in.

Key Findings

• There were ten (10) compliant bids received through a competitive tender process with an average bid price of $1,859,593.09. The bid submitted by Bel- Air Excavating and Grading Ltd. is $211,636.09 or approximately 13% below the average bid.

Financial Implications

• The overall cost of the project will be overspent by $63,039.

157 • The award of this tender will require additional funding from the Water System Capital and Wastewater Capital Reserve Funds to fund the costs that exceed the approved budget.

• Savings will be returned to the Gas Tax and Capital Works Reserve Funds.

Background

The tender was released to obtain competitive bids for the reconstruction of infrastructure on Forest Road. Ten (10) compliant bids were received in response to the tender. Further information is available in the Departmental Recommendation to Award Tender report attached.

Analysis

Strategic Alignment

PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.

Goal #2 - Governance and Leadership

Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.

The public bidding process ensures the City maintains an open and transparent public process that provides accountability on the utilization of financial resources.

Comments

Procurement confirms that the rules under Procurement By-law No. 19-187 were adhered to in the issuing and awarding of this solicitation.

Existing Policy/By-Law

a) when there is sufficient funding, as approved by Council through the budget process and verified by the Finance Division by the Departmental Recommendation to Award Report. b) when all procedures in accordance with this By-law, have been followed.

158 c) when the lowest compliant Tender bid or highest scored Proposal is accepted and recommended; and d) when at least three valid responses from vendors have been received.

This procurement requires approval from Council as additional funding is required.

Financial Impact

The net impact of the overall bid is a deficit of $63,039 as outlined below.

Reserve Fund Savings/(Deficit) Road/Storm Gas Tax $ 55,987 Capital Works $ 5,562 Water (City) Water System Capital $ (91,807) Wastewater Wastewater Capital $ (32,781)

Total Project Savings/(Deficit) $ (63,039) The approval of additional funding from the Water System Capital Reserve Fund in the amount of $91,807 and from the Wastewater Capital Reserve Fund in the amount of $32,871 are required to award the tender.

Savings will be returned to the Gas Tax Reserve Fund in the amount of $55,987 and the Capital Works Reserve Fund in the amount of $5,562.

Public Input

Request for Tender documents for this project were made available to the public for viewing and submission on the City’s Bids and Tenders website.

This tender had thirty one (31) plan takers, includes sub-trades and suppliers, and ten (10) compliant submissions were received.

Internal/External Consultation

Request for Tender documents were compiled by Procurement, however the detailed specifications contained within the tender documents were prepared and submitted to Procurement by the Community Development Department.

The advertising for this tender was as follows:

a) Advertised on the City’s Bids and Tenders website: January 31, 2020

b) Tender Closing Date: February 18, 2020

Final Date for Acceptance of Tender: April 17, 2020

159 Conclusion

Council approval of additional funding is required to award Tender T20-08 Forest Road Reconstruction.

Signature

Division Approval

Name: Sheryl Ayres Title: Chief Financial Officer

Departmental Approval

Name: Dave Bush Title: Deputy City Manager Corporate Services

City Manager Approval

Name: David Calder Title: City Manager

Attachments

• Departmental Recommendation to Award Tender

160

Departmental Recommendation to Award Tender

1. Number and Description: T20-08 Forest Road Reconstruction

2. Department: Community Development Dept. File: T0402

3. Date to Council: March 18, 2020 (Council)

4. Purpose / Description of Tender: The tender is for the reconstruction of Forest Road from Churchill Drive to Victoria Street including replacement of watermain, sanitary sewer, storm sewer, sidewalk, curb and gutter and asphalt roadway.

5. Submissions:

Company City Bid Amount a) Bel-Air Excavating and Grading Ltd. Cambridge, ON $ 1,647,956.97* b) Elgin Construction St. Thomas, ON $ 1,676,113.20 c) Terracon Underground Ltd. Brantford, ON $ 1,683,394.73 d) Morley’s Contracting Brantford, ON $ 1,717,623.68 e) 410754 Ontario Ltd. o/a Sousa Concrete Cambridge, ON $ 1,838,580.63* f) Network Sewer and Watermain Cambridge, ON $ 1,872,688.65* g) J. Weber Contracting Limited Breslau, ON $ 1,908,295.86 h) Nabolsy Contracting Mississauga, ON $ 2,037,499.50 i) Steed and Evans Limited St. Jacobs, ON $ 2,060,421.32 j) Regional Sewer and Watermain Ltd Cambridge, ON $ 2,153,356.09

* As corrected for mathematical error

6. Price Comparison: N/A

7. Recommendation to Award: It is recommended that Tender T20-08 be awarded to Bel-Air Excavating and Grading Ltd., 1289 Edworthy Side Road, Cambridge, Ontario, N1R 5S5

8. Justification for Award: Lowest bid received.

9. Reasons for Non-Qualification: N/A

10. Consultant’s Comments: N/A

11. Exceptional Circumstances: N/A

161

12. Expenditures:

Expenditures Account # Amount a) This Tender (T20-08) Construction Roads A/00667-40 501051 $396,539.68 Construction Storm A/00667-40 501052 $222,360.38 Construction Water A/00667-40 501053 $471,064.38 Construction Sewer A/00667-40 501054 $368,404.58 Sub Total $1,458,369.00 HST $189,587.97 Sub Total $1,647,956.97 Less HST Rebate (x.8646) $(163,917.76) Subtotal (a) $1,484,039.21

b) Already Committed / Spent In-House Costs (Surveying, PW, etc) A/00667-40 501022 $ 100,000.00

Subtotal (b) $ 100,000.00

c) Other Commitments Geotechnical Testing A/00667-40 501026 $10,000.00 Other Costs (CCTV, Utility Relocations, A/00667-40 501027 $40,000.00 etc.) Subtotal (c) $50,000.00

Total Expenditures (a+b+c) $1,634,039.21

13. Financing From Capital/Operating/Equipment Budget and/or Reserve Fund:

Account # Description A/00667-40 -408039 Gas Tax Reserve Fund $707,000.00 A/00667-40 -408001 Capital Works Reserve Fund $48,000.00 A/00667-40 -401006 Water System Capital Reserve Fund $436,000.00 A/00667-40 -401004 Wastewater Capital Reserve Fund $380,000.00

Total Financing $ 1,571,000.00

14. Submission Is Over / (Under) Budget Approval: (If “Over”, see # 15 below. If “(Under)”, see # 16.)

Account # Description A/00667-40 -408039 Gas Tax Reserve Fund $(55,987.16) A/00667-40 -408001 Capital Works Reserve Fund $(5,562.18) A/00667-40 -401006 Water System Capital Reserve Fund $91,807.20 A/00667-40 -401004 Wastewater Capital Reserve Fund $32,781.35

Total Financing $ 63,039.21

162

15. Submission Is Over Budget. Source of Additional Funding:

Account # Description 800000006-501046 Water System Capital Reserve Fund $91,807.20 800000004-501046 Wastewater Capital Reserve Fund $32,781.35

Explanation: The tender came in over budget overall (4%) and is over budget for the above funding sources. There were ten (10) bids received through a competitive tender process and the above costs are considered to be an accurate reflection of the work required. It is recommended that the additional funds outlined above be taken from the, Water System and Wastewater System Capital Reserve Fund so that the project can proceed this year.

16. Submission Is Under Budget:

Account # Description A/00667-40 -408039 Gas Tax Reserve Fund $(55,987.16) A/00667-40 -408001 Capital Works Reserve Fund $(5,562.18)

Explanation: The above noted funds can be returned to the respective reserves.

17. Comments On Recommending Awards Where Less Than Three Submissions Have Been Received: N/A

18. Other Comments: Bel-Air Excavating and Grading Ltd. has successfully completed projects for the City of Cambridge in the past.

Prepared by: Prasad Samarakoon, P.Eng., Project Engineer

Manager: Jamie Croft, Manager of Design and Approvals

Department Head Approval: Hardy Bromberg, Deputy City Manager

163

164 Item #15

To: COUNCIL

Meeting Date: 03/17/2020

Subject: T20-09 Cambridge Street and Park Hill Road Reconstruction

Submitted By: Sheryl Ayres, Chief Financial Officer

Prepared By: Denise Hellyer, Senior Buyer

Report No.: 20-069(CRS)

File No.: T20-09

Recommendation(s)

THAT Report 20-069(CRS), Cambridge Street and Park Hill Road Reconstruction be received;

AND THAT Council approve the transfers to/from Reserve Funds as outlined in the Financial Impact section of this report;

AND FURTHER THAT Council approve the award of Tender T20-09 Cambridge Street and Park Hill Road Reconstruction to Bel-Air Excavating and Grading Ltd. of Cambridge for the total tendered price of $4,200,377.64, including H.S.T., this being the lowest compliant bid received as outlined in Report 20-069(CRS).

Executive Summary

Purpose

• Council approval is required to transfer additional funding to the capital project and award the project as detailed here-in.

Key Findings

• There were eleven (11) compliant bids received through a competitive tender process with an average bid price of $5,137,013. The bid submitted by Bel-Air Excavating and Grading Ltd. is approximately 22% below the average bid which represents a value of $936,636.

Financial Implications

• The award of this tender will require additional funding from the Water System Capital and Wastewater Capital Reserve Funds, and from the Region of

165 Waterloo, to fund the water and wastewater costs that exceed the approved budget. Savings related to the road and storm portions of the contract will be returned to the Gas Tax Reserve Fund.

Background

The tender was released to obtain competitive bids for the reconstruction of infrastructure on Cambridge Street and Park Hill Road. Eleven (11) compliant bids were received in response to the tender. Further information is available in the Departmental Recommendation to Award Tender report attached.

Analysis

Strategic Alignment

PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.

Goal #2 - Governance and Leadership

Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.

The public bidding process ensures the City maintains an open and transparent public process that provides accountability on the utilization of financial resources.

Comments

Procurement confirms that the rules under Procurement By-law No. 19-187 were adhered to in the issuing and awarding of this solicitation.

Existing Policy/By-Law

Under Procurement By-law 19-187, the Manager of Procurement, or their designate who is under the general direction of the Chief Financial Officer, is delegated the authority to approve the award of Tenders and Proposals over $500,000 when all of the following conditions have been satisfied: a) when there is sufficient funding, as approved by Council through the budget process and verified by the Finance Division by the Departmental Recommendation to Award Report. b) when all procedures in accordance with this By-law, have been followed. c) when the lowest compliant Tender bid or highest scored Proposal is accepted and recommended; and d) when at least three valid responses from vendors have been received.

166 This procurement requires approval from Council as additional funding is required

Financial Impact

The net impact of the overall bid is a deficit of $82,578 as outlined below.

The approval of additional funding from the Water System Capital Reserve Fund in the amount of $43,016, the Wastewater Capital Reserve Fund in the amount of $12,161 and from the Region of Waterloo in the amount of $38,000 is required to award the tender. Savings will be returned to the Gas Tax Reserve Fund in the amount of $10,599.

Public Input

Request for Tender documents for this project were made available to the public for viewing and submission on the City’s Bids and Tenders website.

This tender had thirty six (35) plan takers, includes sub-trades and suppliers, and eleven (11) compliant submissions were received.

Internal/External Consultation

The advertising for this tender was as follows:

a) Advertised on the City’s Bids and Tenders website: January 29, 2020 b) Tender Closing Date: February 3, 2020

Final Date for Acceptance of Tender: April 3, 2020

167 Conclusion

Council approval of additional funding is required to award Tender T20-09 Cambridge Street and Park Hill Road Reconstruction.

Signature

Division Approval

Name: Sheryl Ayres Title: Chief Financial Officer

Departmental Approval

Name: Dave Bush Title: Deputy City Manager, Corporate Services

City Manager Approval

Name: David Calder Title: City Manager

Attachments

• Departmental Recommendation to Award Tender

168 Item #16

COUNCIL INFORMATION PACKAGE March 5, 2020 Table of Contents

Item From Subject Page 1 Town of Bracebridge Support for Ban of Single-Use 2-3 Disposable Wipes 2 Township of Puslinch Support for Ministers to Allow for 4-5 Electronic Delegation 3 Township of Puslinch AMO’s Position on the Legislative 6-9 Changes in Bill 132 with Respect to the Aggregate Resources Act and the Safe Drinking Water Act 4 County of Frontenac Support for Conservation Authorities 10-11 5 Northumberland County Support for Conservation Authorities 12-16 6 Township of Madoc 911 Misdials 17-19 7 Township of North Dumfries Regional Government review Final 20-24 Report 8 Township of Tyendinaga Support for a Peaceful Conclusion to 25 the Ongoing Rail Disruptions and Encouragement for Ongoing Discussions for a Solution to the Coastal GasLink Project

169 1 February 25, 2020

Re: Item for Discussion – Motion of Support for Ban of Single-Use Disposable Wipes

At its meeting of January 23, 2020, the Council of the Corporation of the Town of Bracebridge ratified motion 20-GC-032/033, regarding the support for ban of single-use disposable wipes, as follows:

“WHEREAS Single-use wipes are a $6 billion industry and growing, and are now being advertised as a clean alternative to toilet paper that is safe to flush;

AND WHEREAS Single-use wipes accumulate in the sewer system and eventually clog the sanitary sewer system, requiring significant additional repair and maintenance;

AND WHEREAS the Municipal Enforcement Sewer Use Group (MESUG) estimates non- flushable materials cause $250 million in annual repairs across Canada;

AND WHEREAS a 2019 study released by Ryerson University tested 101 types of single-use disposable wipes and found that all of the wipes failed basic requirements of flushable products;

AND WHEREAS there is no one standard for what the word “flushable” means;

AND WHEREAS there is a lack of public awareness of the impact caused by non-flushable wipes being flushed down toilets and consumer education and outreach could play a large part in reducing the impact;

AND WHEREAS Single-use wipes, even when properly disposed of as waste, are an inefficient and unsustainable use of resources that contribute significantly to environmental degradation.

NOW THEREFORE BE IT RESOLVED THAT the Town of Bracebridge lobby the Provincial and Federal Governments to ban single-use disposable wipes;

AND THAT this resolution be forwarded to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; the Minister of the Environment, Conservation and Parks; the Minister of Municipal Affairs and Housing; the Association of Municipalities of Ontario (AMO); the Local Members of Provincial Parliament; and all Municipalities in Ontario.

AND FURTHER THAT the District of Muskoka be requested to endorse the resolution and the ban on single-use wipes.”

170 2 In accordance with Council’s direction I am forwarding you a copy of the associated memorandum for you reference.

Please do not hesitate to contact me if I can provide any additional clarification in this regard.

Yours truly,

Lori McDonald Director of Corporate Services/Clerk

171 3 February 20, 2020

RE: Support for ministers to allow for electronic delegation

Please be advised that Township of Puslinch Council, at its meeting held on January 2, 2020 considered the aforementioned topic and subsequent to discussion, the following was resolved:

Resolution No. 2020-012: Moved by Councillor Bulmer and Seconded by Councillor Goyda

That Council send a letter of support in principle with respect to the Township of Greater Madawaska’s Council resolution to allow for electronic delegations to the Provincial Ministers. CARRIED

As per the above resolution, please accept a copy of this correspondence for your information and consideration.

Yours very truly, Courtenay Hoytfox Development and Legislative Coordinator

172 4 173 5

February 20, 2020

RE: AMO’s position on the Legislative Changes in Bill 132 with respect to the Aggregate Resources Act and the Safe Drinking Water Act.

Please be advised that Township of Puslinch Council, at its meeting held on January 2, 2020, considered the aforementioned topic and subsequent to discussion, the following was resolved:

Resolution No. 2020-010: Moved by Councillor Sepulis and Seconded by Councillor Bailey

That Council receives the Intergovernmental item 7.9 Queens Park Update; and That Council direct staff to send correspondence in support of AMO’s position on the Legislative Changes in Bill 132 with respect to the Aggregate Resources Act and the Safe Drinking Water Act. CARRIED

As per the above resolution, please accept a copy of this correspondence for your information and consideration.

Yours very truly, Courtenay Hoytfox Development and Legislative Coordinator

174 6 Courtenay Hoytfox

From: AMO Communications Sent: Monday, December 16, 2019 11:17 AM To: Courtenay Hoytfox Subject: Queen's Park Update - December 16, 2019

AMO Update not displaying correctly? View the online version | Send to a friend Add [email protected] to your safe list

December 16, 2019

Queen’s Park Update

Cannabis

On December 12th, the government amended Ontario Regulation 478/18 under the Cannabis License Act, 2018. This opens Ontario’s cannabis retail market in 2020. Retail applications begin on January 6, 2020 and the new changes in the regulation include:

 Ceasing the lottery for retail licenses  Eliminating pre-qualification requirements for retailers  Allowing licensed producers to open retail store connected to a production facility

On March 2, 2020, the restrictions on the total number of store authorizations permitted in the province will be revoked. Licensed operators will be allowed to have up to 10 stores until September 2020, up to 30 stores until September 2021 and up to 75 stores afterwards. Store applications will only be eligible in municipalities that have opted-in to sell cannabis.

For more information, visit www.agco.ca.

End of the Fall Legislative Session

The Legislative Assembly of Ontario ended its 2019 legislative session on December 12th and is adjourned until February 18, 2020. Here are some short summaries of Bills of municipal interest that have received Royal Assent.

Bill 132, Better for People, Smarter for Business Act, 2019 – Received Royal Assent on Dec. 10th.

1 175 7 The legislative changes in Bill 132 of most municipal concern are to the Aggregates Act. While it is an improvement that a change will require an application process for below water table extraction, rather than just an amendment to a licence, it still allows the province to issue licences for below water table extraction while the Safe Drinking Water Act, Section 19 stipulates that owners of municipal drinking water sources are guilty of an offence if they fail to exercise care over a drinking water system, like a well. As aquafers are connected, a decision of the province to allow below water table extraction could lead to contamination of municipal drinking water sources.

Given the conflict between these two Acts, AMO had asked for a concurrent amendment to the Safe Drinking Water Act to indemnify Council members for decisions on Aggregates Act applications that the province makes. This amendment was not made to the legislation that now has Royal Assent. We believe this will result in municipal councils appealing all provincial decisions on below water table extraction to the Local Planning Appeal Tribunal (LPAT) to show appropriate due diligence.

As well through Bill 132, the Highway Traffic Act was amended to allow municipal governments to pass by-laws that will allow some off-road vehicles to be driven on municipal highways.

For more information on this omnibus bill, please refer to AMO’s Bill 132 submission.

Bill 138, Plan to Build Ontario Together Act, 2019 – Received Royal Assent on December 10th.

This omnibus Bill accompanied the 2019 Fall Economic Statement and affected 40 statutes. This included:

 Section 26.1 of the Development Charges Act is amended and will remove industrial development and commercial development from eligible development types that can be charged.  Subsection 329 (2) of the Municipal Act, 2001 and section 291 (2) of the City of Toronto Act, 2006 has been amended regarding calculating property taxes when the permitted uses of land change.  The Supply Chain Management Act specifies how the broader public sector may carry out supply chain management and procurement. AMO has confirmed that these provisions will not apply to municipalities.  Section 37 of the Planning Act has been amended to set out a process for a person or public body to appeal a community benefits charge by-law to the Local Planning Appeal Tribunal.  Section 40 (1) of the Liquor Licence and Control Act permits municipal councils to designate a recreational area under its jurisdiction to prohibit the possession of liquor.

Bill 136, Provincial Animal Welfare Services Act, 2019 – Received Royal Assent on December 5th.

This bill creates an animal welfare framework. Under the Act, in the event of a conflict between a municipal by-law and the Provincial Animal Welfare Services Act, the provision that affords the greater protection to animals will prevail. The legislation

2 176 8 requires an implementation of a full provincial government-based animal welfare enforcement model.

The province has confirmed that all enforcement mechanisms will be performed by them.

Bill 124, Protecting a Sustainable Public Sector for Future Generations Act, 2019 – Received Royal Assent on November 7th.

Under Bill 124, broader public sector employee salary increases will be limited to 1% for the next three years. AMO has been assured that this Act does not apply to employers that are a municipality, a local board as defined in the Municipal Act, and persons and organizations that are appointed or chosen under the authority of a municipality.

AMO Contact:

You can contact AMO’s Policy Team at [email protected] or 416-971-9856.

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this.

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3 177 9 178 10 179 11 180 12 Ellis, Maddison

From: Tracy MacDonald Sent: Monday, January 27, 2020 6:34 PM Subject: Resolution - Environmental Awareness and Action

CAUTION: External E‐Mail

Good afternoon,

The Town Orangeville passed the following resolution at its January 13, 2020 Council meeting:

13.1 Councillor Peters – Environmental Awareness and Action

Resolution 2020‐14

Moved by Councillor Peters Seconded by Councillor Post

That the Town of Orangeville supports continuation of the programs and services of the CVC, both mandatory and non‐ mandatory, and that no programs or services of the CVC or other CAs in Ontario be “wound down” at this time; and

That the Minister of the Environment, Conservation, and Parks give clear direction as to what programs and services are considered mandatory and non‐mandatory and how those programs will be funded in the future; and

That the Minister of the Environment, Conservation, and Parks recognizes the strong and positive Provincial role Conservation Authorities (CAs) play in flood risk reduction programs and reinstates funding to the CAs of Ontario; and

That this resolution be forwarded to the Minister of the Environment, Conservation, and Parks, Premier Doug Ford, MPP Sylvia Jones, the Association of Municipalities of Ontario, the Credit Valley Conservation Authority, Conservation Ontario, and all Ontario municipalities.

Carried.

Regards,

1 181 13

TOWN OF COLLINGWOOD D

Becky Dahl, Deputy Clerk 97 Hurontario St. P.O. Box 157 Collingwood, ON L9Y 3Z5 Tel: (705) 445-1030 Ex. 3230 Fax: (705) 445-2448 Email: [email protected]

January 21, 2020

The Honourable Jeff Yurek Minister of Environment, Conservation and Parks College Park 5th Floor, 777 Bay Street Toronto, ON M7A 2J3

Re: Conservation Authorities

On behalf of the Council for the Corporation of the Town of Collingwood, | write to advise you of the following recommendation approved at its meeting held on January 20, 2020 for your consideration:

WHEREASthe Townof Collingwood has recently declared a Climate Emergency; AND WHEREAStheTownof Collingwood has committed to nine core principles of sustainability; AND WHEREASthe TownofCollingwoodis a beneficiary of the upstream environmental remediation work done by the Nottawasaga Valley Conservation Authority (NVCA); AND WHEREASthe Townof Collingwood is a memberof the NVCA,with representation on its Board of Directors; AND WHEREASunderthe direction of the Board of Directors, the NVCAprovides programs and services addressing local priorities to the residents of Collingwood and its other member municipalities, including inclusive outdoor education and recreation, water quality monitoring, preservation of species at risk as well as protectinglife and property through a variety of measures; AND WHEREASthe NVCAprovides the Town of Collingwood with expert advice on the environmental impact of land use planning proposals and that the Municipality does not have staff with comparable expertise or experience; AND WHEREAStheMinistry of the Environment, Conservation and Parks provides approximately one percent of the budget for programs and services currently delivered by the NVCA; THEREFOREBE IT RESOLVED THATthe Townof Collingwood supports Conservation Authority regulations under Bill 108 being completed in consultation with municipalities, the NVCAand Conservation Ontario; AND THATthe Townof Collingwood supports continuation of the critical programs and services included in the mandate of Conservation Authorities; AND THATduring the fulsome review and consultations the Minister of Environment, Conservation and Parks continue to allow local municipalities’ designated representatives

14 182 to determine which programswill be delivered and mandatory, along with the use of a Board-directed fair municipal levy as per current Regulation; AND THATthis resolution be forwarded to the Minister of the Environment, Conservation and Parks, Premier Doug Ford, MPP Jim Wilson, the Association of Municipalities of Ontario, Nottawasaga Valley Conservation Authority, Conservation Ontario, all Ontario municipalities, and the County of Simcoe.

Should you require anything further, please do not hesitate to contact the undersigned at 705- 445-1030 ext. 3230 or [email protected].

Yourstruly, INGWOOD

Becky Dahl Deputy Clerk, Clerk Services

C.C. Premier Doug Ford Jim Wilson, MPP Association of Municipalities of Ontario Nottawasaga Valley Conservation Authority Conservation Ontario County of Simcoe Ontario municipalities

183 15 Ellis, Maddison

From: Ruth Alcaidinho Sent: Friday, January 24, 2020 10:50 AM To: [email protected]; [email protected] Subject: Strathroy-Caradoc Regular Council Meeting January 20, 2020 - Approval of Resolution LTVC - Watershed Management Programs

CAUTION: External E‐Mail

Please be advised the following resolution sent to member municipalities of the Lower Thames Valley Conservation Authority, was presented for consideration by Council at their regular meeting of Monday, January 20, 2020 and approved as follows:

Moved by Councillors Brennan and Kennes: WHEREAS Conservation Authorities have been protecting people and conserving and restoring watersheds with local communities for over 50 years; and WHEREAS Municipalities must work together to ensure resilient and healthy watersheds for residents, and WHEREAS Conservation Authorities will be important partners in concrete and cost‐ effective initiatives to address climate change, THERFORE BE IT RESOLVED THAT: the Municipality of Strathroy‐Caradoc supports the important role Conservation Authorities provide to local communities in delivering watershed management programs; and that this resolution be circulated to Municipalities, Conservation Authorities and the Provincial Government (Minister of Environment, Conservation and Parks), in Ontario. Carried.

Kind Regards,

Ruth Ruth Alcaidinho Deputy Clerk/Insurance Co‐Ordinator Legal & Legislative Services Tel: 519‐245‐1105 Ext 237 Fax: 519‐245‐6353 Email: ralcaidinho@strathroy‐caradoc.ca

Legal & Legislative Services Municipality of Strathroy‐Caradoc 52 Frank Street | Strathroy, ON | N7G 2R4

Visit us online at www.strathroy‐caradoc.ca

1 184 16 185 17 186 18 187 19 188 20 189 21 JEFF BUNN Manager, Council & Committee Services & Deputy City Clerk Corporate Services Department Kitchener City Hall, 2nd Floor 200 King Street West, P.O. Box 1118 Kitchener, ON N2G 4G7 Phone: 519.741.2200 x 7278 Fax: 519.741.2705 [email protected] TTY: 519-741-2385

February 7, 2020

The Honourable Doug Ford, Premier of Ontario Premier’s Office, Room 281 Legislative Building, Queen’s Park Toronto ON M7A 1A1

Dear Premier Ford:

This is to advise that City Council, at a meeting held on January 27, 2020, passed the following resolution regarding the Regional Government Review:

“WHEREAS in 2018 the Ontario Government announced it would appoint two special advisors to review eight regional municipalities, Simcoe County, and their lower-tier municipalities to ensure that the upper and lower-tier municipalities in these geographic areas are efficient and accountable to their residents and business; and,

WHEREAS in 2019 the Minister of Municipal Affairs and Housing received the complete report from the special advisors; and,

WHEREAS in October 2019, the Minister announced the regional review was complete, and made available $143 million to municipalities to help them lower costs and improve services for local residents; and further,

WHEREAS the Ontario Government has declined to make the final regional review report available to the public;

THEREFORE BE IT RESOLVED that the Ontario Government be urged to release the final report to the public in order for municipalities to make informed decisions regarding service delivery improvements;

BE IT FURTHER RESOLVED that if the Ontario Government does not wish to release the full and complete report, that specific recommendations and comments contained in the final report be provided to those municipalities affected;

190 22 BE IT FINALLY RESOLVED that this resolution be forwarded to the Honourable Premier of Ontario; Minister of Municipal Affairs and Housing; the Association of Municipalities of Ontario; the Local Members of Provincial Parliament; and, to the eight regional municipalities, Simcoe County, and their lower-tier municipalities included in the regional review.”

Yours truly,

J. Bunn Manager, Council & Committee Services/ Deputy City Clerk

c. Honourable Steve Clark, Minister of Municipal Affairs and Housing Honourable Amy Fee, M.P.P. Honourable Catherine Fife, M.P.P. Honourable Belinda Karahalios, M.P.P. Honourable Mike Harris, M.P.P. Honourable Laura Mae Lindo, M.P.P. Monika Turner, Association of Municipalities of Ontario Kris Fletcher, Regional Clerk, Region of Waterloo Ashley Sage, Clerk, Township of North Dumfries Danielle Manton, City Clerk, City of Cambridge Dawn Mittelholtz, Director of Information and Legislative Services / Municipal Clerk, Township of Wilmot Grace Kosch, Clerk, Township of Wellesley Olga Smith, City Clerk, City of Waterloo Val Hummel, Director of Corporate Services/Clerk Township of Woolwich John Daly, Simcoe County Clerk/Director, Statutory Services Corporation of the County of Simcoe Kathy Pearl, Clerk, Township of Adjala-Tosorontio Rebecca Murphy, Director of Corporate Services/Town Solicitor/Clerk, Town of Bradford West Gwillimbury Pamela Fettes, Director, Legislative Services/Municipal Clerk, Clearview Township Sara Almas, Clerk, Town of Collingwood Lisa Lehr, Clerk, Township of Essa Lee Parkin, Town Clerk, Town of Innisfil Karen Desroches, Clerk, Town of Midland Cindy Maher, Clerk, Town of New Tecumseth

191 23 Janette Teeter, Supervisor, Clerk’s Services/Deputy Clerk, Township of Oro Medonte Stacey Cooper, Clerk/Deputy CAO, Town of Penetanguishene Cathy Wainman, Deputy Clerk, Township of Ramara Sharon Goerke, Clerk, Township of Severn Renee Ainsworth, Clerk, Township of Springwater Allison Grey, Clerk, Township of Tay Sue Walton, Director of Legislated Services/Clerk, Township of Tiny Dina Lundy, Clerk, Town of Wasaga Beach

192 24 The Corporation of the Township of Tyendinaga Reeve, Rick Phillips March 3, 2020

March 3, 2020

Re: New Business- Motion of Support for a peaceful conclusion to the ongoing rail disruptions and encouragement for ongoing discussions for a solution to the Costal GasLink Project.

At its meeting of March 2, 2020, the Council of the Corporation of the Township of Tyendinaga ratified a motion, regarding the support for a peaceful conclusion to the ongoing rail disruptions and encouragement to find a path a peaceful solution regarding the Costal GasLink Project.

“WHEREAS the dispute regarding the Coastal Gas Link Project in British Columbia is continuing;

AND WHEREAS the dispute has directly affected both the Township of Tyendinaga and the Mohawks of the Bay of Quinte;

AND WHEREAS a resolution of the situation lies in discussion and negotiations with the appropriate parties;

NOWTHEREFORE the Corporation of the Township of Tyendinaga calls on those parties to work together to find a successful and peaceful resolution of the pipeline matter as quickly as possible;

AND FINALLY that the Township urges all municipalities and municipal organizations across the Country to support the parties involved in their search for a resolution of this critically important matter.”

Best Regards,

Brad Roach CAO (Chief Administrative Officer) Clerk-Treasurer The Corporation of the Township of Tyendinaga 859 Melrose Road, Shannonville, ON, K0K 3A0 (613) 396-1944 | [email protected] www.tyendinagatownship.com

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