Corporation of the City of Cambridge Council Meeting No. 10-20 Tuesday, March 17, 2020 Historic City Hall - 46 Dickson Street 7:00 p.m. Closed Session at 6:30 p.m. AGENDA Meeting Called to Order Consideration of Matters in Closed Session Council to Rise from Closed Session Singing of the National Anthem Indigenous Territory Acknowledgement Disclosure of Pecuniary Interest Presentations 1. James Goodram, Director of Economic Development, re: item 10, Core Area Transformation Fund Delegations 1. Jean Claude Kilubi, Cambridge Cultural Association, re: item 13, Grants to Groups Consent Procedure THAT all items listed under the heading of Consent Procedure for Tuesday, March 17, 2020, Council Agenda be adopted as recommended. Items # 1. Council Minutes – February 18, 2020 2. Special Council Minutes – March 3, 2020 3. General Committee Minutes – March 3, 2020 1 4. Joint Council Meeting with the City of Cambridge and Township of North Dumfries – March 4, 2020 5. Striking Committee Minutes – March 5, 2020 6. Council Workshop Minutes – March 9, 2020 7. Planning and Development Committee Minutes – March 10, 2020 11. Appointment of Council Representatives to the Region of Waterloo 2020 Planning and Works Project Teams 12. Honorariums and Expenditures of Council Members and Council Appointees for the Year Ended December 31, 2019 14. Forest Road Reconstruction (T20-08) 15. Cambridge Street and Park Hill Road Reconstruction (T20-09) 16. Council Information Package dated March 5, 2020 17. Introduction and Consideration of By-law Note: Council Members, if you wish an item to be pulled from the Consent Procedure, please notify the City Clerk so the item can be listed on the Other Business Memo for tonight’s meeting to be dealt with separately by Council. You will also have the opportunity to pull an item at the Meeting. Minutes of Previous Meetings 1. Council Minutes – February 18, 2020 PP. 11-22 Recommendation THAT the minutes from the Council meeting held on February 18, 2020 be approved. 2. Special Council Minutes – March 3, 2020 PP. 23-26 Recommendation 2 THAT the minutes from the Special Council meeting held on March 3, 2020 be approved. 3. General Committee Minutes – March 3, 2020 PP. 27-36 Recommendation THAT the minutes from the General Committee meeting held on March 3, 2020 be approved. 4. Joint Council Meeting with the City of Cambridge and PP. 37-40 Township of North Dumfries – March 4, 2020 Recommendation THAT the minutes from the Joint Council Meeting with the City of Cambridge and Township of North Dumfries held on March 4, 2020 be approved. 5. Striking Committee Minutes – March 5, 2020 PP. 41-44 Recommendation THAT the minutes from the Striking Committee meeting held on March 5, 2020 be approved. 6. Council Workshop Minutes – March 9, 2020 PP. 45-46 Recommendation THAT the minutes from the Council Workshop held on March 9, 2020 be approved. 7. Planning and Development Committee Minutes – March 10, 2020 PP. 47-56 Recommendation THAT the minutes from the Planning and Development Committee meeting held on March 10, 2020 be approved. 3 Consideration of Reports Office of the City Manager 8. Amending Agreement – Cost Sharing Agreement between PP. 57-76 the City of Cambridge and Conestoga College Recommendation THAT Council receive City Manager Report 20-038(OCM) regarding an Amending Agreement to the March 3, 2011, Cost Sharing Agreement between the Corporation of the City of Cambridge and the Conestoga College Institute of Technology and Advanced Learning; AND THAT the Mayor and Clerk be authorized to execute the Amending Agreement to the Cost Sharing Agreement between the City of Cambridge and Conestoga College which is attached as Appendix “B” to report 20-038, subject to the satisfaction of the City Solicitor; AND THAT staff be directed to reimburse Conestoga College in the amount of $2,302,541.58 from the Wastewater Development Charges Reserve Fund; AND FURTHER THAT Council directs that the excess capacity from the Blair Sanitary Sewage Pumping Station be a growth related need to service future development and the costs related to the excess capacity be included in the City’s next Development Charges Background Study. Community Development 9. Additional Building Division Staff PP. 77-82 Recommendation THAT the Building Division increases its staffing complement of Municipal Building Officials by 1 FTE to manage increased volume of permit activity. 4 Corporate Enterprise 10. Core Area Transformation Fund PP. 83-110 Recommendation THAT Report 20-076 (CRE), re: Core Areas Transformation Fund be received; AND THAT the Economic Development Reserve Fund as outlined within report 20-076 (CRE) be approved; AND FURTHER THAT the Core Areas Transformation Fund as outlined within report 20- 076 (CRE) be approved. Corporate Services 11. Appointment of Council Representatives to the PP. 111-132 Region of Waterloo 2020 Planning and Works Project Teams Recommendation THAT Report 20-085(CRS), re: Appointment of Council Representatives to the Region of Waterloo 2020 Planning and Works Project Teams be received; AND THAT Councillor Ermeta be confirmed as appointee to the Pinebush Road Reconstruction (Franklin Boulevard to Townline Road) project; AND FURTHER THAT Councillor Liggett be confirmed as appointee to the Water Street (Concession to Ainslie Street) project. 12. Honorariums and Expenditures of Council Members and Council PP. 133-148 Appointees for the Year Ended December 31, 2019 Recommendation THAT Report 20-050(CRS), re: Honorariums and Expenditures of Council Members and Council Appointees for the Year Ended December 31, 2019 be received. 5 13. Grants to Groups PP. 149-156 Recommendation THAT Report 20-075(CRS), re: Grants to Groups be received; AND THAT Council approve the recommendations from the Grants to Groups Review Committee as included in Appendix A; AND FURTHER THAT Council approve the Letter of Agreement included in Appendix B, which must be completed by all grant recipients prior to the City transferring approved funding. 14. Forest Road Reconstruction (T20-08) PP. 157-164 Recommendation THAT Report 20-081(CRS), re: Forest Road Reconstruction be received; AND THAT Council approve the transfers to/from Reserve Funds as outlined in the Financial Impact section of this report; AND FURTHER THAT Council approve the award of Tender T20-08 Forest Road Reconstruction to Bel-Air Excavating and Grading Ltd. of Cambridge for the total tendered price of $1,647,956.97, including H.S.T., this being the lowest compliant bid received as outlined in Report 20-081(CRS). 15. Cambridge Street and Park Hill Road Reconstruction (T20-09) PP. 165-168 Recommendation THAT Report 20-069(CRS), re: Cambridge Street and Park Hill Road Reconstruction be received; AND THAT Council approve the transfers to/from Reserve Funds as outlined in the Financial Impact section of this report; AND FURTHER THAT Council approve the award of Tender T20-09 Cambridge Street and Park Hill Road Reconstruction to Bel-Air Excavating and Grading Ltd. of Cambridge 6 for the total tendered price of $4,200,377.64, including H.S.T., this being the lowest compliant bid received as outlined in Report 20-069(CRS). 16. Council Information Package dated March 5, 2020 PP. 169-194 Recommendation THAT the Council Information Package dated March 5, 2020 be received for information. 17. Council’s Referral of Notice of Intent to Repeal Heritage Designation/Objection to Conservation Review Board [To be distributed with the Other Business Memo circulated on March 17, 2020] Unfinished Business Correspondence Notice of Motion 1. Councillor Liggett, re: Provincial Funding for Rehabilitation Facilities [Notice of Motion provided at the February 18, 2020 Council meeting] Whereas there is a failure of our overall drug and addictions policies and strategies to provide for adequate, timely and sustainable detox and addiction rehabilitation programs in a safe, supportive environment; and, Whereas methods of harm reduction are a stopgap until those struggling with addiction are able to have immediate access to adequate detox and rehabilitation programs; and Whereas the community of Cambridge has shown their concern and compassion for the lack of access and availability for their fellow residents who are asking for such assistance; and Whereas there is an inadequate quantity of rehabilitation facilities throughout the province providing the required number of beds and programs for those struggling with substance abuse requesting assistance; and 7 Whereas publically funded services for detox and rehabilitation programs would ensure that all persons receive such help equitably and in a sustainable way; and Whereas some persons struggling with substance abuse may need such programs more than once; Therefore be it resolved that the City of Cambridge asks the Province of Ontario for the much needed funding to provide for such relief for the City of Cambridge as well as throughout the province. Report from Closed Session Non-Jurisdictional Items Introduction and Consideration of By-laws 20-023 Being a by-law of the Corporation of the City of Cambridge to dedicate certain lands as public highways (Equestrian Way, Burnham Crescent, Ratcliffe Drive and Starr Crescent). [Housekeeping Amendments] 20-024 Being a by-law of the Corporation of the City of Cambridge to amend By-law 187- 06 being a By-law for the regulation of Traffic and Parking. [Report 20-014(CD) approved at the March 3, 2020 General Committee meeting] 20-025 Being a by-law of the Corporation of the City of Cambridge to amend Schedule B of By-law