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Introduction REQUEST FOR QUALIFICATIONS FOR CONSULTANT SERVICES TO PREPARE PUBLIC WORKS PROJECT DOCUMENTS FOR THE CITY OF SAN PABLO Release date: April 30, 2015 Closing date: June 1, 2015 Contact person: Ronalyn Nonato, Assistant Engineer INTRODUCTION The City of San Pablo (the City) seeks a qualified consultant or consultant team to prepare Required Environmental Reports, Construction Plans, Specifications and Estimates and provide construction design support for the: San Pablo Avenue Complete Streets Project PW-612, CML5303 (016) From Rivers Street to Hilltop Drive The City, in collaboration with the City of Richmond, commissioned a Complete Streets Study that considered options for improving San Pablo Avenue for all road users. This study, which was finalized in 2013, developed a project scope and 35% plans for improvements. San Pablo Complete Streets Project is a one mile long project that modifies San Pablo Avenue in the City of San Pablo and the City of Richmond between Rivers Street and Hilltop Drive (the Project). The Project will be administered by the City of San Pablo Briefly, the project proposes to modify San Pablo Avenue to add Class 2 bike lanes in both directions of travel. The Project will install sidewalk along the western side of San Pablo (westbound direction) from Rivers Street to Hilltop Drive, and from Rivers Street to Robert H. Miller Drive along the eastern side (eastbound direction). The Project removes a slip lane into Robert H. Miller Drive and replaces it with a right turn pocket, and a new traffic signal is added at La Puerta Dr. The Project replaces or modifies three existing traffic signals: at Rivers St., Robert H Miller Drive, and Hilltop Drive. The Project also installs free standing roadway lighting. Retaining walls are expected to be designed and built to allow the roadway to be widened sufficiently to accommodate the new facilities for non-motorized roadway use. The Project will consider utility undergrounding, stormwater pollution prevention measures, bus operations, petroleum gas line impacts, storm drain and sanitary sewer adjustments, and coordination with other private utilities and abutting property owners to assure the project is implemented in a manner that minimizes costs and negative impacts. The City was awarded a $5.978 Million One Bay Area Grant (OBAG) for Project construction from the regional bike and pedestrian program. Design and environmental review are locally and jointly funded by the City and the City of Richmond. The City is the lead agency for the Project. The City seeks a team to advance the 35% plan into 100% construction drawings and specifications that have considered environmental impacts, include necessary mitigation measures and have been certified as conforming to State and federal environmental laws. Funding for the Project is provided by the City’s Capital Improvement Program, augmented by grant funds as well as matching funds from the City of Richmond. San Pablo is a small mostly residential city in West Contra Costa County. The City was incorporated in 1948 and has a population of approximately 29,000. The area of the City is approximately 2.6 square miles. The City has a very diverse ethnic makeup. Household income levels are below Bay Area averages. Contra Costa Community College, Helms Middle School and five elementary schools serve local and regional education needs. Commercial interests in the City include Casino San Pablo, several grocery stores, auto repair, restaurants and many other small businesses. San Pablo Creek, Wildcat Creek and Rheem Creek cross through the City, as does Interstate 80. San Pablo Avenue, San Pablo Dam Road, El Portal, Rumrill Boulevard and 23rd Street are the major arterial streets. The City limits abut Alvarado Park of the East Bay Regional Parks. The City of Richmond is located 16 miles northeast of San Francisco on the western shore of Contra Costa County. Richmond was incorporated on August 7, 1905 and became a charter city on March 24, 1909. Richmond covers 56 square miles and has a population estimated at 103,701. Richmond's economy is currently undergoing a major transition from its former heavy industrial character toward more high technology ("high tech") and light industrial companies with new business parks accommodating light industrial and "office/flex" land uses. At the same time, the City's major manufacturers, including Chevron, have continued to upgrade their Richmond facilities, making major investments to modernize and expand their facilities. Richmond is a growing maritime, industrial and residential community with a thriving and changing economy, a dynamic business environment, and a strong potential for further growth. The Consultant will be expected to operate independently with little staff support beyond supplying historical records and report guidance. SCOPE OF WORK The scope of services shall include, but not be limited to, the following with the basis of the existing 35% design plans: 1. Continue and conduct additional pre-design investigations and field analyses including surveying, utility locating, potholing, and preparation of base map; 2. Conduct traffic analyses that include: a. Vehicle and pedestrian volume counts b. Accident/collision history analysis 3. Traffic simulations of existing and proposed conditions to determine Level Of Service (LOS) changes; 4. Conduct three (3) public outreach meetings to gather public input by providing a report and further project support; 5. Prepare 60%, 95%, and 100% design plans, construction details, specifications, and engineer's estimates; 6. Attend meetings with the City to review design and changes at 60%, 95% and 100%; 7. Produce final quality control contract bid documents including plans, specifications, and Engineer's estimate. Consultant shall complete and deliver the Preliminary Environmental Studies (PES) requirements as follows [see letter dated April 10, 2015 referenced as CML (016) San Pablo Avenue Complete Streets]: 1. Traffic technical memorandum – operational impact, construction impact, consistency with either City’s bicycle masterplan 2. Air Quality – Demonstrate that this does not create a non-attainment level for the City or that the project is exempted. Complete the PM2.5 project level conformity process. 3. Hazardous Waste technical memorandum – process for notifying contractor about oil pipeline 4. Water Quality technical memorandum – construction Best Management Practices 5. Biology technical memorandum – tree removal, compliance with Migratory Bird Treaty Act 6. Section 4(f). The remaining 4(f) issue relates to whether the fence line of Wanless Park will be moved (for example to widen the culvert over Rheem Creek). The two options are: a. Produce a De Minimis 4(f) study (which requires public consultation) about a potential sliver take from Wanless Park that would not adversely affect the activities, features or attributes of the park. See the following link for guidance on De Minimis: http://www.environment.fhwa.dot.gov/4f/4fpolicy.asp#dmid b. Confirm in a letter that you will not be moving the fence line to Wanlass Park, as will be confirmed by further design work. 7. Cultural resources assessment documents: Consultant shall perform screening assessments in the following areas: a. Area of Potential Effects Map b. Historic Property Survey Assessment c. Historic Resource Evaluation Assessment d. Archaeological Survey Assessment To the extent that significant cultural resources are identified, further study shall occur in conformance with Caltrans guidelines. See March 27, 2015 Caltrans Memorandum from Maureen Zogg to Boris Deunert for more information including reviewer/preparer qualifications and document formatting requirements. The findings from these assessments shall be documented in a report or memorandum to the City. The Project abuts Wanlass Park, in which Rheem Creek is daylighted. The Project may require temporary or permanent encroachment into the park area, and possible culvert extension into Rheem Creek. Environmental study of the impacts of such work will be required. San Pablo Avenue also drains into the headwaters of Karlson Creek, near La Puerta Drive. To the extent that roadway improvements are determined to require drain alterations into that creek, such impacts will also need to be evaluated. The plans and specifications must comply with Caltrans requirements and Federal Aid requirements including, but not limited to, conformance with 2010 Caltrans Standard Specifications and DBE provisions. Construction bid documents must include provisions for construction contractor Disadvantaged Business Enterprises (DBE) participation. The successful consultant shall have extensive experience in designing and completing similar projects, as well as experience dealing with Caltrans. MANDATORY PRE-PROPOSAL MEETING A mandatory pre-proposal meeting will be held on May 15, 2015 at 2 pm to allow City staff to respond to specific questions from proposers. The meeting will be held at the San Pablo City Council Chambers, located at 13831 San Pablo Ave., San Pablo, and attendance is required for proposals to be considered. To the extent possible, please direct your substantive questions to City staff at this meeting rather than by direct contact. This will ensure fairness and efficiency in the selection process. PROPOSAL REQUIREMENTS Professional disciplines expected to be involved with the project include: civil engineering, land surveying, traffic engineering, electrical engineering, landscape architecture, biology, planning, and
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