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WELLOW Canada | Embley | The Frenches | Shootash | Wellow Wood
Annual Parish Meeting, Wednesday 27th April 2016 7.00pm Wellow Village Hall
Wellow Parish Council Annual Report 2016
Contents:
1. Introduction
2. Parish Council Activities:
Play Area, Lower Common Road Recreation Ground
Responsible Dog ownership on Wellow Common
Wellow Common SSSI
The New Pavilion
Hatches Farm, Sports Ground
Senior Resident’s Garden
Other Projects
Parish Council Finances
3. Representation on External Committees & Bodies
4. Parish Council Members and Officers:
Parish Council Members and Responsibilities 2015/16
Parish Council Officers
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Wellow Parish Council Annual Report 2016
1. Introduction
This report highlights the main activities of the Parish Council 2015/2016. As you know, last year was a Wellow Parish Council election year.
We have had to co-opt six new Members which was not an easy task and was eventually completed in November. As you know this is not a paid position, it is voluntary and all expenses are incurred by the Councillor themselves. The Members are as listed below.
2. Parish Council Activities
Play Area, Lower Common Road Recreation Ground
The play area is well used, although it continues to be vandalised on a regular basis costing the public purse to repair. The old roundabout was repainted by the Cricket Club Committee prior to the Summer Fayre held by St Margaret’s Church. I would like to thank them for their time and excellent job.
Responsible Dog ownership on Wellow Common
This issue continues and the Parish Council has been working hard to overcome the problem. Councillors have been putting up ‘clean up after your dog’ signs and we hope that walkers take note of the new yellow signs which state all dogs must be on a lead from March – June as there are ground nesting birds on the common.
If you witness someone letting their dog foul without cleaning it up afterwards in a public place, or being irresponsible in allowing their dog to behave dangerously or out of control, you should report this to the Parish Council or the Environmental Health Team at Test Valley Borough Council. Include the name and address of the person in charge of the dog (if known), a description of the dog, plus details of the date, time and place of the offence.
Wellow Common SSSI
Wellow Parish Council own and are responsible for the management of Wellow Common which is part of the New Forest National Park and a SSSI (Site of Special Scientific Interest). A detailed Management Plan has been agreed with Natural England and the grant we receive from them is £17,808 per year to cover the costs of implementing it. The gorse removal as recommended by Natural England has been undertaken and in addition, the Monkey Jump access track will be renewed and the ditches and cattle grid cleaned out. We also hope to repair the potholes at Plantation Road Car Park.
The New Pavilion, Lower Common Road Recreation Ground
The planning permission expires at the end of July 2016. We are no further forward with its replacement this year due to lack of funds and a lack of Members in the Cricket Club. If you are interested in joining, please see members of the Committee here tonight.
Hatches Farm, Sports Ground
The Parish Council has installed an electrically linked hard wired smoke alarm in the changing rooms and a new tap in the pavilion public toilet. Test Valley Borough WPC Annual Parish Meeting 27.04.2016 3
Council continues to provide grass cutting. Wellow Youth Football Club continues to lease and manage the pavilion and football facility and are doing very well!
May I remind parishioners that the sports fields at Hatches Farm are owned by the Parish Council and dogs are not permitted on them.
Senior Resident’s Garden
The Parish Council is in the process of obtaining funds for a Senior Resident’s Garden in the Lower Common Road Recreation Ground. The design has been agreed and we await confirmation of how much financial and practical assistance MacDonalds at Ower are able to give us.
Other Projects
Remembrance Sunday, 8th November 2015
The inclement weather did not deter the good turnout form the Village. for this event. Parishioners enjoyed refreshments provided by Members of Wellow Parish Council. Thank you to all who helped to make this occasion a special day.
Wellow Area Poppy Appeal 2015
Phil Stenner is the current Poppy Appeal Organiser. The total collected to date is £4744.29 with a further £200.00 expected. (The final total for 2014 was £5127.64). Once again, a big thank you to all who supported the appeal, especially those people who made house to house collections and the local businesses that held a collecting box on their counter.
Clean for the Queen
Litter picking and sign cleaning was undertaken on Saturday 5th March by four parishioners and four councillors. The Council has spent approximately £600 recently clearing litter and fly tipping from the Recreation Ground in Lower Common Road. More volunteers are required on a regular basis to help keep the Parish free of litter and grime. Please contact the Clerk or Cllr John Sampson email: [email protected] for more information or to register your interest in future or regular events.
Hedges and foliage on pavements, public footpaths and highways
The Parish Council continues to ask that parishioners and landowners be aware of their responsibilities for maintaining their hedges, in particular those that are adjacent to the highway, pavement or a public footpath. They should be cut back to the property boundary, as some overgrowth has severely narrowed the footpaths. It is important for the safety of users that overhanging foliage is cut back.
Once again we wish to thank those landowners and parishioners who have carried out their responsibilities in respect of their hedgerows and in doing so, have supported the Parish Council in maintaining the village.
Riparian Land Owners Duties
The Parish Council also ask that Landowners or residents who own land or property situated next to a main river or ordinary watercourse, legally termed riparian land- owners, to be aware of their responsibilities for maintaining watercourses.
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If your land boundary runs next to a watercourse it is assumed you own the land up to the centre of the water-course, unless someone else owns the land over which the watercourse flows. If you own land with a watercourse running through or underneath it, it is assumed you own the section of the watercourse on your land. If a watercourse is the responsibility of a third party it should be noted in your deeds. You have the right to protect your property from flooding and your land from erosion, however if this work may affect the flow or storage of water, you need to seek consent from Hampshire County Council.
Lengthsman
HCC are continuing the Lengthsman Scheme of which the Parish Council is a member in partnership with Bramshaw, Netley Marsh and Copythorne Parish Councils. Most recently, the section of pavement at Whinwhistle Road alongside the field towards Carlo’s has been cut back and cleared by the Lengthsman (who did an excellent job), to reclaim the pavement.
Bus Shelters
The Parish Council has paid £241.50 for a replacement panel in the bus shelter at A36/Whinwhistle Road, which had been vandalised yet again. This time polycarbonate has been used instead of glass for safety and longevity.
Communications i) Notice Boards The Parish Council has now replaced all but one of the old notice boards with new plexichoc glazed lockable notice boards. This has alleviated the ongoing issue of private advertisers constantly advertising their businesses and some covering up the statutory notices of the Parish Council. Please send any community notices to the Clerk, who will keep the boards up to date with the assistance of Members of the Council. Please provide notices in A5 landscape format. The position of a new notice board near the school is still awaiting approval. ii) Website & Newsletter We are always looking for news items for our website and newsletters to cover our Parishioners interests. Please let us know what you want on this site and in the newsletters. The newsletter is issued quarterly. If you would like to receive these by email, please email Clerk to the Council, on [email protected] .
Grants
WPC are able to make small Grants to local organisations. This year the Parish Council has awarded £1,610 in Grants: £500.00 to Wellow Help Group; £300.00 to St Margaret’s Church; £400.00 to New Forest Land Advisory Service £110.00 to Romsey Community Plays Schemes and £300.00 to Wellow Short Mat Bowls Club. Do not be afraid to approach your Council if you need help with something that will benefit the Parish.
Neighbourhood Plan
As per the presentation this evening, the working party are working hard on your behalf to establish if there is the need for a Neighbourhood Plan in Wellow and the Parish Council has applied to both Test Valley Borough Council and New Forest National Park Authority for the designation of the Neighbourhood Area, being the whole of the Parish.
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Volunteers
The Parish Council is always in need of volunteers to support the many varied tasks each year, including litter picking, footpath maintenance and general work around the village. Please let the Clerk know if you are interested.
Parish Council Finances 2015/2016
The attached Balance Sheet for 2015/2016 shows that Wellow PC has total Assets, less Current Liabilities, of £200,391. This total includes a General Reserve of £33,584, which is in line with the recommendation that General Reserves should be approximately 2/3 of the Precept. WPC’s 2015/16 Precept was £60,000. The remaining reserves are earmarked for future projects as listed on the attached Balance Sheet.
The financial figures 2015/2016 produced for these reports have been audited by the Internal Auditor to February 2016. Final accounts are currently being inspected by the Internal Auditor and will be finalised in time for the Annual Meeting of the Council on 9th May 2016. The annual return is also audited by External Auditors BDO LLP. BDO LLP has requested the Wellow Parish Council annual return on or before 20th June 2016. Any person interested has the right to inspect the accounts and all related documents. These documents are to be made available on reasonable notice by application between the hours of 10.00am and 12.00 noon on Tuesdays, Wednesdays and Thursdays commencing on 20th June 2016 to 29th July 2016. Please contact the Clerk to make an appointment and for further details. Local electors and their representatives have the right to question the External Auditor about the accounts and object to the accounts or any item on them. Written notice of an objection must first be given to the External Auditor and a copy sent to the council/meeting. The External Auditor can be contacted for this purpose from 20th June 2016 until 29th July 2016. Additional charges will be made by the External Auditor for any time spent on electors’ questions or objections.
Please see Accounts figures – Appendices 1 and 2. Detailed accounts are available on request. Monthly Income and Expenditure Reports can be viewed on the Parish Website along with the Council’s Minutes.
Mrs Angela Ratcliffe Chairman, Wellow Parish Council
3. Representation on External Committees & Bodies
Wellow Primary School Angela Ratcliffe & Harmeet Singh Brar Test Valley Association of Parish Councils John Saunders
Hampshire Association of Local Councils Harmeet Singh Brar
Village Hall Committee Angela Ratcliffe
Roke Manor & Squabb Wood Liaison Panels Mike & Sue Jones
New Forest Association/North East Quadrant Alan Clark & Harmeet Singh Brar
New Forest Panel Alan Clark & Harmeet Singh Brar
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4. Parish Council Members and Officers
4.1 Parish Council Members & Members’ Responsibilities 2015/16: Please see attached appendices 3 & 4
4.2 Parish Council Officers:
Clerk and Responsible Financial Officer to 30th April: Lorraine Wheeler
Parish Office, Wellow Village Hall, Buttons Lane, West Wellow, SO51 6BR. Tel: 01794 323275 Email: [email protected] Public Drop In Hours: Tues/Wed/Thurs 10am – 12 noon.
Reports from Wellow Sports Clubs 2015/16
WELLOW & PLAITFORD CRICKET CLUB
Report for 2015 Season.
Last year was a time for rebuilding the club.
The Colts had their normal training and matches, but as there was not a Wellow adult team entered into a league, only a few friendly adult matches were played.
However, the ground was sub-let to Totton & Eling Cricket Club whose 3rd and 4th team played on a Saturday afternoon, which kept cricket going in the village throughout the season.
For this coming year we have a revitalised Wellow adult team which has been entered into one of the local Hampshire leagues. This means that there will again be adult cricket on the recreation ground every Saturday during the season with Totton & Eling 3rd team playing on alternate weekends.
The Colts were very active and their results were as follows: -
U9’s - Following a hard season, the team were holding their own towards the end of the season and they had lots of fun and enthusiasm.
U11’s - A great season for this age group finishing 3rd in the league and reaching the semi-finals of the cup.
U13’s - This was a hard season for this age group as they were short on players at the right age and had to rely on a number of U11’s every game. The league had some strong teams and they finished mid to bottom of the table. However, the team stayed positive throughout.
U15’s - This was also a hard season for this age group due to lack of numbers and district duties. The U13’s helped out on a number of occasions too. Great team spirit and some good results when a full team was available.
For this coming season we have U9’s, U11’s, U13’s as well as a revitalised adult team, so we are looking forward to a good season.
We are always pleased to welcome new players and members so come and join us and help to keep cricket being played in the village.
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WELLOW YOUTH FOOTBALL CLUB
Wellow Youth Football Club has had yet another successful year providing team football for children in and around the Wellow area. In the seven years since the club was formed with just two sides, we have now expanded to over 140 regular participants split between eight sides, at ages ranging from under 7 to under 18’s. It also looks like next year we will be adding a further team at under 7’s and a new team at under 12’s. The club also continues to encourage and help our coaches to get their FA Coaching badges, and provides fully qualified coaches to help with training at all levels of the club.
In the last Season Hatches Farm has seen thousands of people either participate or watch competitive football matches, as well as similar numbers of people coming along to our weekly training sessions that continue throughout the year. Despite the frequent rain and waterlogged pitches, it has been yet another year of the facility being fully used by the community, and in addition we are now regularly seeing groups of youths coming along to use the goals outside our normal training sessions.
Although the philosophy and ethos of the club is very much centred on participation and player development rather than ‘winning at all costs’, this has still been a good year for several of our sides.
All of our sides have had good wins this season, with our under 13’s getting promoted from their division, our under 18’s mid table in Division One of the Southampton Youth League, our under 12’s finishing third in their league despite losing only twice all season, and our under 7’s going through the season only losing a couple of games.
All in all, yet another year of good football and expansion for the Wellow Youth Football Club.
WELLOW TENNIS CLUB
Wellow Tennis Club membership is changing as older members retire but reassuringly younger ones are continuing to fill their spaces. We are optimistic about the future and that we will continue to be Wellow’s best supported adult sports club. Social sessions and the internal singles ladder continue to be popular and Wellow still compete in more inter-club competitions than any club in the area. Resources are stretched thin at times so help is always needed!
The Open Day in 2015 did not work particularly well so this year we are trying a different approach by running Hampshire LTA competitive events which are open to anyone. The first one is scheduled for August 29th. They normally attract people not affiliated to clubs as well as from other Clubs so we will hope to convert a few.
On the junior front, we have been encouraged by the work the Romsey Coach has done at the school and using our courts. We would like to extend this but we believe it would be very difficult to get any Coach interested unless they can put in place a full year programme. This would mean that the Tennis Club facilities would need to be extended to include floodlights. This is currently under consideration as the only way the Club can see a successful junior programme. We have tried competing with the junior football club at weekends but that has failed due to the great success of football so weekday coaching looks a better option. More discussions are needed before a viable plan can be put forward.
WPC Annual Parish Meeting 27.04.2016 WELLOW PARISH COUNCIL APPENDIX 3 Canada | Embley | The Frenches | Shootash | Wellow Wood www.wellowparish.org.uk ______Council Members 2015/2016
Parish Councillors BRAR Harmeet 45, Brookfields, West Wellow. SO51 6GS 07824 642 056 Singh [email protected]
CHESTERTON Edmund Sun Cottage, Buttons Lane, West Wellow. SO51 6BR 01794 323737 -KAY [email protected]
CHESTERTON Gaye Sun Cottage, Buttons Lane, West Wellow. SO51 6BR 01794 323737 -KAY [email protected]
CLARK Alan 39, Brookfields, West Wellow. SO51 6GS 01794 323024 [email protected]
EVANS Caroline Dorville, The Drove, West Wellow. 01794 323275 [email protected]
JONES Mike The Firs, Gazing Lane, West Wellow. SO51 6BS 01794 322079 [email protected]
JONES Sue The Firs, Gazing Lane, West Wellow. SO51 6BS 01794 322079 [email protected]
RATCLIFFE Angela Amberwood, Crawley Hill, West Wellow. SO51 6AP 01794 322365 Chair [email protected]
SAMPSON John 18 Wheatears Drive, West Wellow. SO51 6RA 01794 322923 [email protected]
SAUNDERS John 6 Barnes Close, West Wellow. SO51 6ET 01794 322103 Vice Chair [email protected]
STEHR Philip Kingsbury, Lower Common Road, West Wellow. SO51 6BT 01794 323275 [email protected] Borough Councillors BAILEY Gordon 16, Brookfields, West Wellow. SO51 6GS 01794 323557 [email protected]
ADAMS-KING Nick The Little House, Stanbridge Earls, Awbridge. SO51 0HE 07771 727402 [email protected] 01794 516341 County Councillor PERRY Roy C/O HCC, The Castle, Winchester. SO23 8UJ 01794 322472 [email protected] Member of Parliament NOKES MP Caroline C/O 13 Market Place, Romsey. SO51 8NA 01794 521155 [email protected]
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Clerk to the Council: MRS LORRAINE WHEELER, Wellow Parish Council, Parish Office, Village Hall, Buttons Lane, West Wellow, Hampshire. SO51 6BR. Telephone: 01794 323275, Email: [email protected] updated 10.12.2015 APPENDIX 4
Confirmed at Full Council Meeting held on 07.12.2015
Chair Angela Ratcliffe Vice-Chair John Saunders Clerk/Parish Council Officer Lorraine Wheeler Environmental Working Group Common Management Sue Jones/Mike Jones/John Sampson/Ed Chesterton Buxton Land Caroline Evans Trees (Ashley Browning – Tree Warden) Burial Ground Phil Stehr Commoners Defence Harmeet Singh Brar Communication Working Group Newsletter (Lesley Weldon - Editor) Website Harmeet Singh Brar Community engagement Caroline Evans Finance Working Group John Saunders Phil Stehr Budget Management Angela Ratcliffe John Sampson Grants Harmeet Singh Brar Hatches Farm Working Group Sports Pavilion John Saunders Football Pitches & surrounding areas Alan Clark Trim trail Caroline Evans Hampshire Association of Local Councils Harmeet Singh Brar (HALC) Lorraine Wheeler Highways Working Group Footpaths and Licensed sites John Sampson Alan Clark Public transport Harmeet Singh Brar Community Speedwatch Gaye Chesterton-Kaye Lengthsman Scheme Harmeet Singh Brar Lower Common Road Recreation Ground Working Group Mike Jones Recreation Ground Angela Ratcliffe Existing Pavilion John Saunders Play Area Sue Jones Planning & General Purposes Committee Angela Ratcliffe Alan Clark Flooding John Saunders Mike Jones Harmeet Singh Brar (Reserves: Phil Stehr, Gaye Chesterton-Kaye, Sue Jones) Minerals and Waste Plan i. Roke Mike Jones/Sue Jones ii. Squabb Wood Neighbourhood Planning John Sampson/Phil Stehr Policy and Staffing Working Group Angela Ratcliffe Phil Stehr John Saunders Gaye Chesterton-Kay Mike Jones Harmeet Singh Brar New Forest Association New Forest North East Quadrant Alan Clark New Forest Consultative Panel Harmeet Singh Brar Test Valley Assoc of Parish Councils (TVAPC) John Saunders Village Hall PC representative Angela Ratcliffe Wellow School PC representative Angela Ratcliffe Harmeet Singh Brar Wellow Parish Lower Common Road Angela Ratcliffe Recreation Ground Community Pavilion John Saunders Construction Working Group Alan Clark Gaye Chesterton-Kaye Councillor Members/Councillor responsibilities 2015/2016 Wellow Parish Council 2015/2016 Income and Expenditure Account for Year Ended 31st March 2016
31st March 2015 31st March 2016
Income Summary 55,000 Precept 60,000 374 Interest 579
55,374 Sub Total 60,579 Operating Income 87 Administration 87 1,836 Lower Common Rd Rec Ground 2,323 2,478 Hatches Farm Sports Field 1,905 14,929 West Wellow Common - HLS Agree 17,743 5,040 Burial Ground 5,601
79,744 Total Income 88,238
Running Costs 14,176 Administration 9,101 24,500 Employees 17,806 1,960 Equipment -1,303 2,184 Grants and Projects 2,873 7,000 Capital Schemes/Asset Man 0 4,915 Lower Common Rd Rec Ground 7,474 2,536 Hatches Farm Sports Field 5,689 1,822 Environmental Schemes 6,811 3,331 Highways 1,524 50 War Memorial 158 106 West Wellow Common 0 17,294 West Wellow Common - HLS Agree 15,665 2,109 Burial Ground 2,800 0 EMR 3,294
81,980 Total Expenditure 71,892
General Fund Analysis 34,029 Opening Balance 42,329 79,744 Plus : Income for Year 88,238
113,774 130,567 81,980 Less : Expenditure for Year 71,892
31,794 58,674 -10,535 Transfers TO / FROM Reserves -5,910 42,329 Closing Balance 64,584 Printed on : 20/04/2016 Wellow Parish Council 2015/2016
At : 12:08 Balance Sheet as at 1st April 2016
31st March 2015 31st March 2016
Current Assets
557 Debtors 0 1,640 VAT Control 2,993 0 Prepayments 421 14,346 Current Bank A/c 7,411 87,755 Deposit Bank A/c 47,910 80,008 Fixed Deposit A/c 150,008
184,305 208,743
184,305 Total Assets 208,743
Current Liabilities
60 Creditors 1,952 200 Accruals 6,400
260 8,352
184,045 Total Assets Less Current Liabilities 200,391
Represented By 42,329 General Reserves 33,584 3,980 EMR Noticeboards 0 74,001 EMR Pavilion Upgrade 80,001 40,000 EMR New Burial Land 45,000 15,766 EMR HLS 15,766 1,930 EMR Clerks Gratuity 0 5,000 EMR Youth Facilities 5,000 1,040 Election Costs 1,040 0 EMR Neighbourhood Plan 10,000 0 EMR Hatches Farm 10,000
184,045 200,391
The above statement represents fairly the financial position of the authority as at 1st April 2016 and reflects its Income and Expenditure during the year.
Signed : Chairman ______Date : ______
Signed : Responsible Financial ______Date :______
Wellow Parish Council: Annual Parish Meeting – 27th April 2016
- Report by Cllr Roy Perry Hampshire County Council Budget
Revenue budget of £1.9bn (2016/17 gross expenditure)
Capital programme of £564m over three years (2016/17 – 2018/19) Financial Challenge
• Between 2008 and 2015 budgets were reduced by £242m • A further £98 million reductions are planned by 2017/18, followed by an additional £130 million reductions by 2019/20 • For 2016/17, we were expecting a reduction in government grant of £19m. However, the Government cut our funding by £48m, later giving us a £9m ‘transitional grant’. • New additional pressures from the National Living Wage. • The Government now expects us to increase council tax by 3.99% every year Council Tax 2016/17: For 2016/17 we increased Council Tax by 3.99% (the maximum allowed), but still have the lowest Council Tax of any County Council
Table shows Council tax £ £1,400.00 Band D £1,200.00 NB West Sussex, Surrey and £1,000.00 Oxfordshire are also Fire £800.00 Authorities £600.00 £400.00 £200.00 £0.00 Examples of Member Grant awards 2015 - 16:
Amount Organisation £800 Age Concern Romsey and District – To increase the awareness of for replacement noticeboard. the Group and its activities. £1,000 Romsey Agricultural and Horse Show To promote local and wider Society – for Countryside Information countryside activities and Area at Show. organisations £200 Relate Hampshire and IoW For counselling services for young people. £450 St Margaret’s Church, East with West For new churchyard mower Wellow £250 Romsey Beggars Fair For community festival
£700 Romsey Community Project For lantern parade and Christmas lights £500 Romsey Riverside Walk Restoration For safe and secure footpath and habitat and bank structures. 2015 Key Stage 2 SATs Results:
• 81% achieved Level 4+ - Reading, Writing and Maths
(Hampshire average – 83%, National average – 80%) - 27 pupils
(Result 2014 – 97%) Secondary School Performance 2015 GCSE Results 2015: (% achieving 5+ A* - C Grades including E and M)
The Mountbatten School – 70% (57% - 2014) Ofsted rating - good
The Romsey School – 72% (69% - 2014) Ofsted rating - good
Hampshire – 59.7% (58.9% - 2014)
England – 53.8% (53.4% - 2014) Roads Maintenance • Over 5,300 miles of road are Operation Resilience: maintained by the County Council • Do report potholes – or other road • Investing £12m extra every year problems on the County Council on roads in Hampshire website at: http://www3.hants.gov.uk/index/tra • Sites of road works and road nsport/roadproblems.htm maintenance are listed on the County Council website Broadband
• Hampshire County Council's Superfast Broadband Programme – extended to East and West Wellow • Three ‘cabinets’ now live • Approx. 580 homes and businesses in the West Wellow exchange area now have access • Phase 2 - 2016 to 2018 will give access to a further 600 homes and businesses. • In total the County Council has invested £12.95m in broadband in Hampshire, District Councils £1.25m and the Government £16.4m, which has given access to an additional 97,000 Hampshire premises Future Plans for Superfast Broadband
Last 5%? • High take-up rates generate funding for reinvestment. The latest review of take-up has released £1.7m and savings made during delivery have released a further £3m of additional funding. • BT is currently drawing up plans to extend coverage with the additional £4.7m funding – announcement due later this year.
Basic Broadband? • A scheme offering satellite technology as an interim solution to premises with a sub 2Mbps speed on standard broadband has been launched. Devolution • Proposals for a Hampshire and Isle of Wight Combined Authority were submitted to the Government in September
• More recently, a bid for a Solent Combined Authority has been proposed by the Unitary Authorities and five southern District Councils (not Test Valley)
• The other Hampshire District Councils (incl. Test Valley) are now considering a ‘Heart of Hampshire’ bid.