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DISTRICT of VANDERHOOF REGULAR COUNCIL MEETING AGENDA FEBRUARY 14, 2017 5:30 Pm

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DISTRICT of VANDERHOOF REGULAR COUNCIL MEETING AGENDA FEBRUARY 14, 2017 5:30 Pm DISTRICT OF VANDERHOOF REGULAR COUNCIL MEETING AGENDA FEBRUARY 14, 2017 5:30 pm Page 1. AGENDA 1.1 February 14, 2017 Regular Council Meeting Agenda Recommendation That the February 14, 2017 Regular Council Meeting Agenda be adopted. 2. MINUTES 2.1 January 23, 2017 Regular Council Meeting minutes 4-74-74-74-7 Recommendation That the January 23, 2017 Regular Council Meeting minutes be adopted as printed. 2.2 January 9, 2017 Regular Council Meeting minutes 8-128-128-128-12 Recoomendation That the January 9, 2017 Regular Council Meeting minutes be adopted as printed. 3. DELEGATIONS 3.1 COMFOR David Watt 3.2 Nechako Valley Historical Society Tom Bulmer and Anne Davidson Progressive Employment 3.3 Aash Talwar 4. COMMITTEE REPORTS 4.1 Council Reports 4.2 Receipt of Council and Committee Reports Recommendation That the verbal and written Council and Committee reports be received. 5. PUBLIC QUESTIONS ON AGENDA ITEMS 6. CORRESPONDENCE 6.A CORRESPONDENCE FOR DISCUSSION 6.A1 December 2016 RCMP Statistics Report 13131313 PagePPagagageP 1 of 82e 82 Page 6.A CORRESPONDENCE FOR DISCUSSION 6.A2 March 2017 Nutrition Month 14 6.A3 Tumbler Ridge - CN rail line 15-16 6.A4 Coastal Gaslink Pipeline Project Extension Application 17-21 6.B CORRESPONDENCE FOR INFORMATION 6.B1 Incoming Correspondence 22-60 6.B1 Outgoing Correspondence 61 6.B1 Receipt of Correspondence for Information Recommendation That the Correspondence for Information be received and filed. 7. ADMINISTRATION REPORTS 7.1 Authorized Expense Reports 62-64 Recommendation That the January 2017 authorized expense reports be accepted. 8. OLD BUSINESS 9. BYLAWS 10. NEW BUSINESS 10.1 2017 Job Fair 65-66 Recommendation That the District of Vanderhoof consider Progressive Employment's request to rent the arena dry floor on April 27 th , 2017 for the 2017 Job Fair with all fees waived. 10.2 Nechako Valley Rodeo Association 67-72 Recommendation That Council consider the grant request from the Nechako Valley Rodeo Association, in the amount of $2,500, to assist with the 2017 Nechako Valley Indoor Rodeo held on April 29th and April 30, 2017 in Vanderhoof, BC. 10.3 Nechako Valley Rodeo Association 73 Recommendation That Council consider the request from the Nechako Valley Rodeo Association for the use of the portable washrooms with all fees waived for the 2017 Nechako Valley Indoor Rodeo on April 29th and 30th, 2017. 10.4 Minerals North 2017 Conference 74-76 Recommendation Page 2 of 82 Page 10. NEW BUSINESS That Council advise Staff by Wednesday, February 22, 2017 if they will be attending the Minerals North Conference in April 2017. 10.5 Nechako Valley Historrical Society - Appointment of Member 77-82 Recommendation That Councillor Young be appointed as Council’s representative as a voting member of the Nechako Valley Historical Society (NVHS) as permitted under the Community Charter Section 104 (1)(e). 11. ADJOURNMENT 11.1 Adjourn to In Camera Meeting Recommendation That Council hold an In Camera Meeting following the February 14, 2017 Regular Meeting under Community Charter 90 (1) (c) so that Council may discuss matters relating to labour relations or other employee relations. 11.2 Adjournment of the Regular Meeting of Council Recommendation That the February 14, 2017 Regular Meeting of Council be adjourned. Page 3 of 82 AgendaItem#2.1 MINUTES OF THE DISTRICT OF VANDERHOOF REGULAR MEETING OF COUNCIL HELD ON JANUARY 23, 2017. CTO: The meeting was called to order at 17:30 PRESENT: Mayor Thiessen, Councillors Frenkel, Little, Moutray, and Murphy. ABSENT: Councillors Carpenter and Young STAFF: Tom Clement, Hilary Irvine, Zoe Dhillon, Nathan Brooks, Chad Westbrook and Lori Egli PRESS: Vivian Chui 1. AGENDA 1.1 January 23, 2017 Regular Council Meeting Agenda Murphy / Little That the January 23, 2017 Regular Council Meeting Agenda be adopted. CARRIED 2. MINUTES 2.1 January 16, 2017 Committee of the Whole Council Meeting minutes Moutray / Murphy That the January 16, 2017 Committee of the Whole Meeting minutes be adopted as printed. CARRIED 3. DELEGATIONS 3.1 Northern Health April Hughes, Health Services Administrator, Omineca District provided an update for the primary care level of service in local communities. A social worker positon has been posted by Northern Health, this position services Vanderhoof, Fort St James and Fraser Lake. Vanderhoof is actively seeking to fill 2 physician recruitments, Fort St James is recruiting for 2 positions and Fraser Lake has just filled a half time position. The flu outbreak is active and the current vaccine does provide a good defense but hand washing is always essential. Fentanyl /Opioid overdoses are occurring in Vanderhoof, Fort St James and Fraser Lake, Northern Health provides a lock zone kit and training available to the patient and family/friends attending with the patient. The District of Vanderhoof can assist by promoting men’s programs and focus efforts on detox and rehabilitation centres locally. The Healthier Communities Grant has $7,500 eligible in funding for 2017 to promote healthy living and lifestyle. 3.2 Rip'N the North Bike Club Jason Barr provided an update from 2016 club activities including finishing the 2015 trail upgrade project. The Grand Opening and NDIT recognition was delayed due to weather. The Rip’N the North Bike Club is requesting $5,425.00 to assist with funding for advanced jumps, 3 km of additional trails, new water fountain, upgrade picnic tables and a new covered area. MINUTES OF THE REGULAR MEETING OF COUNCIL - January 23, 2017 January 23, 2017 Regular Page 4 of 82 Council Meeting minutes AgendaItem#2.1 4. COMMITTEE REPORTS 4.1 Comfor Working Plan Committee Meeting minutes 4.2 Council Reports Councillor Frenkel reported that he attended the January 17th Kiel Giddens, TransCanada meeting and the UBCM Truck Loggers Association presentation in Vancouver, BC. Mayor Thiessen reviewed his written report with Council. 4.3 Receipt of Council and Committee Reports Moutray / Frenkel That the verbal and written Council and Committee reports be received. CARRIED 5. PUBLIC QUESTIONS ON AGENDA ITEMS 6. CORRESPONDENCE 6A CORRESPONDENCE FOR DISCUSSION none 6B CORRESPONDENCE FOR INFORMATION 6B.1 Receipt of Correspondence for Information Little / Murphy That the Correspondence for Information be received and filed. CARRIED 7. ADMINISTRATION REPORTS 7.1 December 2016 Financial Statements Frenkel / Moutray That the unaudited statements of Revenue and Expenditure for the year ended December 31, 2016 be received and filed. CARRIED 7.2 December 2016 Accounts Payable Murphy / Frenkel That the December 2016 Accounts Payable listing in the amount of $976,934.33 be approved. CARRIED 7.3 Authorized Expense Reports Frenkel / Moutray That the authorized expense reports be received for information. CARRIED 7.4 2017 Operational Budget Frenkel / Murphy That the 2017 Operational Budget be received and reviewed at the February 6th, 2017 Special Meeting of Council for 2017 Budget. CARRIED 8. OLD BUSINESS 9. BYLAWS 9.1 District of Vanderhoof Residential Solid Waste Collection Bylaw No. 1162, 2016 Frenkel / Little That the District of Vanderhoof Residential Solid Waste Collection Bylaw 1162, 2016 receive third reading. CARRIED MINUTES OF THE REGULAR MEETING OF COUNCIL - January 23, 2017 January 23, 2017 Regular Page 5 of 82 Council Meeting minutes AgendaItem#2.1 10. NEW BUSINESS 10.1 Comfor Working Plan Frenkel / Little That the Vanderhoof Community Forest become a member of the BCCFA (British Columbia Community Forest Association) for one year in the amount of $4,400. CARRIED 10.2 IDIDALAP4CANCER Little / Murphy That Council approve the request from the IDIDALAP4CANCER Committee for the use of the portable stage, bleachers, access to the Arena, access to water, and District Staff to manage washrooms & garbage with all fees waived in support of the June 23, 2017 IDIDALAP4CANCER event held at the NVSS Sports Field and furthermore; That the IDIDALAP4CANCER Committee be granted a Noise Permit as per of the District of Vanderhoof Noise Bylaw No. 811 Section 3.2 and are permitted to have a CARRIED music event beyond 10:00 pm until midnight on June 23, 2017. 10.3 Winter Wellness Festival Frenkel / Murphy That Council support Carrier Sekani’s Chef David Wolfman cooking event being held on February 3, 2017 with a donation of $500.00. CARRIED 10.4 NCLGA 2017 AGM & Convention Council will advise staff by February 3, 2017 of their attendance to the 2017 NCLGA AGM and Convention. 10.5 Water and Sewer Frontage Court Little / Frenkel That the Water and Sewer Frontage Court of Revision be set for Monday, February 27, 2017 at 5 pm in Vanderhoof Council Chambers and further that Mayor Thiessen, Councillor Young and Councillor Carpenter be appointed as members and that Councillor Moutray be appointed as an alternate to any member. CARRIED 10.6 Rip'N the North Bike Club Murphy / Frenkel That the District of Vanderhoof approve the Rip'N the North Bike Club's grant in aid request in the amount of $ 5,425 for park upgrades from attraction and retention fund. CARRIED Moutray / Murphy That the District of Vanderhoof provide a resolution of support for the Rip'N the North grant applications to NDIT, NKDF and the Coop Community Grant. CARRIED 11. ADJOURNMENT 11.1 Adjournment to In Camera Meeting Councillor Little motioned that Council hold an In-Camera Meeting following the January 23, 2017 Committee of the Whole meeting under Community Charter 90 (1) (e) so that Council may discuss matters relating to the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality. CARRIED MINUTES OF THE REGULAR MEETING OF COUNCIL - January 23, 2017 January 23, 2017 Regular Page 6 of 82 Council Meeting minutes AgendaItem#2.1 11.2 Adjournment of the Regular Meeting of Council Councillor Little motioned that the January 23, 2017 Regular Meeting of Council be adjourned at 18:51.
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