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Council Meeting Agenda Ordinary Meeting COUNCIL MEETING AGENDA ORDINARY MEETING Meeting to be held at Wellington Centre – Wellington Room Foster Street, Sale Tuesday 20 April 2021, commencing at 6:00 PM or join Wellington on the Web: www.wellington.vic.gov.au COUNCIL MEETING AGENDA ORDINARY MEETING 20 April 2021 TABLE OF CONTENTS ORDINARY MEETING OF COUNCIL TABLE OF CONTENTS 0.1. TABLE OF CONTENTS................................................................................................2 1. APOLOGIES .................................................................................................................5 2. DECLARATION OF CONFLICT/S OF INTEREST .......................................................5 3. CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING/S....................5 3.1. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETING .....................................5 4. BUSINESS ARISING FROM PREVIOUS MEETINGS .................................................6 5. ACCEPTANCE OF LATE AND URGENT ITEMS ........................................................6 6. NOTICE/S OF MOTION ................................................................................................6 7. RECEIVING OF PETITION OR JOINT LETTERS........................................................6 7.1. OUTSTANDING PETITIONS .............................................................................................6 8. INVITED ADDRESSES, PRESENTATIONS OR ACKNOWLEDGEMENTS ...............6 9. QUESTION/S ON NOTICE ...........................................................................................6 9.1. OUTSTANDING QUESTION/S ON NOTICE.....................................................................6 10. MAYOR AND COUNCILLORS REPORT .....................................................................7 10.1. MAYOR AND COUNCILLORS REPORT ..........................................................................7 11. DELEGATES REPORT...............................................................................................10 12. CHIEF EXECUTIVE OFFICER....................................................................................11 12.1. CHIEF EXECUTIVE OFFICER'S REPORT .....................................................................11 12.2. MARCH 2021 COUNCIL PERFORMANCE REPORT.....................................................12 13. GENERAL MANAGER CORPORATE SERVICES ....................................................49 13.1. ASSEMBLY OF COUNCILLORS.....................................................................................49 13.2. RESOLVE TO ADVERTISE DRAFT 2021/2022 BUDGET, PROPOSED RATES, FEES AND CHARGES...............................................................................................................54 13.3. BIANNUAL AUDIT & RISK COMMITTEE UPDATE ......................................................120 Agenda Ordinary Council Meeting 20 April 2021 2 of 202 13.4. ADOPTION OF COUNCIL'S REVISED ACCEPTANCE AND DECLARATION OF GIFTS, BENEFITS AND HOSPITALITY POLICY ......................................................................126 14. GENERAL MANAGER DEVELOPMENT .................................................................135 14.1. STRATEGIC LAND USE PLANNING - FIRST QUARTERLY REPORT........................135 14.2. FEBRUARY 2021 PLANNING DECISIONS REPORT ..................................................144 14.3. PROPOSED SALE - 65 TEMPLE STREET, HEYFIELD ...............................................155 14.4. PROPOSED SALE - (LOT A) 21 WILLIAMS DRIVE, FULHAM.....................................161 14.5. PROPOSED LEASE - VELORE ROAD, KILMANY .......................................................167 15. GENERAL MANAGER BUILT AND NATURAL ENVIRONMENT ...........................173 15.1. COONGULLA TOWNSHIP (EASTERN AREA) SPECIAL CHARGE STREET CONSTRUCTION SCHEME - DECLARATION OF SCHEME.......................................173 16. FURTHER GALLERY AND ONLINE COMMENTS..................................................201 17. IN CLOSED SESSION ..............................................................................................202 Agenda Ordinary Council Meeting 20 April 2021 3 of 202 COUNCIL MEETING INFORMATION Members of the Public Gallery should note that the Council records and publishes Council meetings via YouTube to enhance the accessibility of Council meetings to the broader Wellington community. These recordings are also archived and may be published on Council's Website for viewing by the public or used for publicity or information purposes. At the appropriate times during the meeting, members of the gallery may address the Council at which time their image, comments or submissions will be recorded. Members of the public who are not in attendance at the Council meeting but who wish to communicate with the Council via the online webform should lodge their questions or comments early in the meeting to ensure that their submissions can be dealt with at the end of the meeting. Please could gallery visitors and Councillors ensure that mobile phones and other electronic devices are turned off or in silent mode for the duration of the meeting. ACKNOWLEDGEMENT OF COUNTRY “We acknowledge the traditional custodians of this land, the Gunaikurnai people, and pay respects to their Elders past and present” PRAYER “Almighty God, we ask your blessing upon the Wellington Shire Council, its Councillors, officers, staff and their families. We pray for your guidance in our decisions so that the true good of the Wellington Shire Council may result to the benefit of all residents and community groups.” Amen Agenda Ordinary Council Meeting 20 April 2021 4 of 202 1. APOLOGIES 2. DECLARATION OF CONFLICT/S OF INTEREST 3. CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING/S 3.1. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETING ACTION OFFICER: GENERAL MANAGER CORPORATE SERVICES PURPOSE To adopt the minutes of the Ordinary Council Meeting of 6 April 2021. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY RECOMMENDATION That Council adopt the minutes and resolutions of the Ordinary Council Meeting of 6 April 2021. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a conflict of interest. Agenda Ordinary Council Meeting 20 April 2021 5 of 202 4. BUSINESS ARISING FROM PREVIOUS MEETINGS ACTION OFFICER: CHIEF EXECUTIVE OFFICER FROM ACTION ITEM COMMENTS MEETING BY NIL 5. ACCEPTANCE OF LATE AND URGENT ITEMS 6. NOTICE/S OF MOTION 7. RECEIVING OF PETITION OR JOINT LETTERS 7.1. OUTSTANDING PETITIONS ACTION OFFICER: CHIEF EXECUTIVE OFFICER FROM ACTION ITEM COMMENTS MEETING BY NIL 8. INVITED ADDRESSES, PRESENTATIONS OR ACKNOWLEDGEMENTS 9. QUESTION/S ON NOTICE 9.1. OUTSTANDING QUESTION/S ON NOTICE ACTION OFFICER: CHIEF EXECUTIVE OFFICER FROM ACTION ITEM COMMENTS MEETING BY NIL Agenda Ordinary Council Meeting 20 April 2021 6 of 202 10. MAYOR AND COUNCILLORS REPORT 10.1. MAYOR AND COUNCILLORS REPORT ACTION OFFICER: COUNCILLOR GARRY STEPHENS RECOMMENDATION That the Mayor and Councillors report be noted. 6 MARCH TO 2 APRIL 6 March Council Plan community pop up session, Seaspray Cr Crossley attended 7 March Council Plan community pop up session, Loch Cr Maher attended Sport 9 March Council Plan community pop up session, Sale Cr Crossley and Cr Bye attended 10 March Official Opening of Bambach Cables, Rosedale Mayor Stephens, Cr McKenzie, Cr Bye, Cr Tatterson and David Morcom, Chief Executive Officer attended ALGWA Vic Mentoring Program Launch, online Cr Crossley attended Council Plan community pop up session, Maffra Cr Bye attended Funeral service of Mr Lyndon Webb, former Chief Mayor Stephens, Executive Officer of Wellington Shire Council, Sale Cr Rossetti, Cr Hole, Cr Crossley and David Morcom, Chief Executive Officer attended 11 March RAAF Base East Sale Air Force Week Reception, Mayor Stephens, Sale Cr Rossetti, Cr Crossley, Cr McKenzie and Cr Tatterson attended Agenda Ordinary Council Meeting 20 April 2021 7 of 202 Star of the South CAG meeting, Sale Cr McKenzie attended Gippsland Community PowerHub meeting, online Cr Crossley attended 12 March Council Plan community pop up session, Yarram Mayor Stephens, Cr Crossley and Cr McKenzie attended Meeting with Darren Chester MP, Federal Member Mayor Stephens for Gippsland, Yarram attended 14 March The Wedge Launch Night, Sale Mayor Stephens, Cr McKenzie and Cr Rossetti attended 15 March Council Plan community pop up session, Rosedale Cr Crossley attended Council Plan community pop up session, Sale Cr Bye attended 17 March Youth Council meeting, Sale Cr Crossley and Cr Wood attended 19 March One Gippsland March board meeting, Traralgon Mayor Stephens and David Morcom, Chief Executive Officer attended 20 March Official Opening of the Golden Beach Community Mayor Stephens Shade Sail, Golden Beach attended Council Plan community pop up session, Cr Maher attended Gormandale 22 March Morwell Innovation Centre Launch, Morwell Cr Crossley and David Morcom, Chief Executive Officer attended 23 March RAAF Squadron Colour Consecration Parade, Sale Cr Rossetti attended 24 March Council Plan community pop up session, Boisdale Cr Wood and Cr Tatterson attended 25 March Council Plan community pop up session, Heyfield Cr Wood and Cr Tatterson attended Agenda Ordinary Council Meeting 20 April 2021 8 of 202 Community PowerHub meeting, online Cr Crossley attended 26 March Council Plan community pop up session, Cr Crossley and Briagolong Cr Tatterson attended Implementation Matters Webinar for CEO’s, Mayor Stephens, Mayors and Councillors, online Cr McKenzie and David
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