FELSTED PARISH COUNCIL Minutes of the 1006th Meeting held on 4 June 2014 at 7:30 pm in the URC Hall.
Pre sent: Councillors Graham Harvey (Chairman), Andy Bennett, Richard Freeman, Nicholas Hinde, Fiona Hitchcock, Kay Milford, John Moore, Caroline Scott Bowden, Alan Thawley and Chris Woodhouse. District Councillor Felton and 19 members of the public were also present. 14/31 Apologies for Absence and Declarations of Interest. Apologies had been received from Councillor Peter Rose, District Councillor Stephanie Harris and County Councillor Simon Walsh. Cllr Harvey declared a non pecuniary interest in Item 14/35.7 (First Aid course). 14/32 Public Forum. 32.1 Proposal to construct 14 new Council houses on Ravens Crescent play area – A number of residents were in attendance and informed Councillors that a Ravens Crescent Action Group had been formed to object to this proposal by UDC. Councillors had received
individual letters requesting their support for the campaign. The Chairman explained that,
following normal procedures, the Clerk would be responding collectively on their behalf rather Clerk than each Councillor responding individually. The Chairman also assured the residents that
their objections had been listened to and had not gone unnoticed. However, in accordance
with established procedures, the Council would not be making any final decision/comment until a formal planning application was submitted. It was noted that UDC had informed the
Clerk that they were reviewing their plans for the site. The Council were asked if they could provide assistance with photocopying to the Action Clerk Group (newsletter) but the Clerk explained that the Council did not have access to
commercial scale copying facilities.
32.2 Cutting of grass verge outside 2/3 Ravens Crescent – The Council agreed to arrange for this area to be cut twice a year. Clerk 32.3 Flower tubs – David Dempsey informed the Council that the 4 additional flower tubs would not now be ready until the autumn (Item 14/25 refers). 14/33 Minutes of the Meeting held on 7 May 2014 The Minutes were approved and signed by the Chairman.
14/34 Matters arising from the last meeting 34.1 UDC Community Achievement Awards (Item 14/14.1) – The Clerk had received 7 nominations for this award and Councillors were voting on which 2 names should be submitted. 34.2 Future flooding – Offer from UDC to supply sand/sandbags (Item 14/14.2) The Clerk had requested a supply of sand/sandbags and UDC were currently setting up a system for delivery. Cllr 34.3 EALC Councillors Training Course (Item 14/14.3) – Cllr Bennett would be attending Bennett the course on 11 June. 34 .4 Vandalism of Street Lights in Station Road (Item 14/14.6) – The Clerk had reported this problem to PC Tom Monroe and been advised to report any future incidents via ‘101’. th 34.5 Felsted School 450 Event (Item 14/26.4) – The Clerk reported that Councillors Moore and Thawley, the Assistant Clerk and herself ‘manned’ the stall and that it was a very
successful afternoon with many local people visiting the stand for a chat and taking copies of the Parish Plan and Footpath Map. 34.6 Car ‘For Sale’ on Bannister Green (Item 14/30.2) – Members noted that the car had now been removed.
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34 .7 Dog poo bags in Jollyboys Lane South (Item 14/ 30.3) – The Clerk had spoken to a local resident and been informed that the problem had recently improved somewhat so it was agreed to take no action at present but to continue to monitor the situation. 14/35 Correspondence The list of correspondence was circulated to Councillors (see p6). Cllr 35.1 Uttlesford Community Forum (10 June at Stansted) – Cllr Thawley agreed to attend Thawley this meeting. 35.2 UALC AGM (10 June at Stansted) – Cllr Hinde agreed to attend this meeting. Cllr Hinde 35.3 Loss of Bus Service 133 through Felsted at 9.10am Monday to Friday – The Clerk read out an e mail from David Gregory (FPC Transport Representative) outlining the proposal to withdraw this particular bus for ‘operational funding reasons’. SXConnect had received many objections (including those from Mr Gregory and Cllr Hinde) and were reconsidering the situation. It was agreed that the Clerk should write objecting to the proposal and put notices at the bus stops encouraging residents to do the same. 35.4 EALC – Buckingham Palace Award – It was agreed to nominate the current Chairman Clerk for this award. 35.5 EALC – RTPI Neighbourhood Planning Conference on 4 July – It was agreed that Clerk the Clerk would forward full details of this to Cllr Woodhouse.
35.6 FKS Sports Day on 27 June – Permission sought for a Bar BQ on the playing field Clerk – It was agreed to give permission for the Bar BQ providing that no naked flames were involved, no damage was incurred to the field and everything was left clear and tidy. 35.7 First Aid Course on 30 June – It was suggested that the Clerk should attend this course so that the Council had basic First Aid cover at meetings etc. However it transpired that Cllrs Hitchcock, Scott Bowden and Milford all held current First Aid qualifications so it was agreed not to persue this matter further.
14/36 Finance 36.1 Payments The list of payments shown on p7 was approved. 36.2 Receipts Members noted the following receipts: £3,948 LCTS Grant (Precept top up) from UDC for 2014 15 and £14 Allotment rents. 36.3 Approval of Year End Return for 2013-14 Accounts – The Finance Committee had met immediately prior to the meeting and studied the year end return in detail. Cllr Moore
therefore formally proposed acceptance of the Accounting Statements, Governance Statement and Year End Return for 2013 14. This proposal was seconded by Cllr Freeman and agreed unanimously. The Chairman was pleased to note that the Council’s accounting position had improved considerably in recent years and he expressed his thanks to Peter Watson, Diane Smith and John Moore for all their work in this regard.
36.4 Register of Assets – Members discussed the status of the Crix Green Mission Hall and Clerk,Cllrs house whose combined value was estimated at £350,000. It was agreed that the Clerk would Harvey & study Council Minutes from the 1970’s, when it was believed that the matter was previously Woodhouse discussed. The Chairman reported that he had access to the original Trust document and he and Cllr Woodhouse agreed to carry out further investigations to try and clarify the situation. 14/37 37.1 Playing Field Car Park and Footpath repairs Members noted that work on the car park was progressing well and that the Asst Clerk would be meeting the contractors tomorrow (5 June) to discuss the provision of 2 speed humps along Jollyboys Lane North (near Abbeyfield and at the junction of the new surface with the Asst existing roadway). Clerk 37.2 Bannister Green Play Area – Repairs to gaps in rubber tiling under swings
The Clerk reported that the test material had worked well and members agreed to the
purchase of a further 20 tubes (at £5.25 each plus VAT and delivery charges) to complete the work. It was also agreed that the Clerk should obtain a quotation to install rubber tiles under the baby swings at the play area. Clerk
Page 2 of 9 14/38 Pavilion improvements The Clerk opened the two sealed quotations which had been received for this project. The quote from Holmbuild Ltd totalled £11976 and, having added up the figures, the quote from Philip J Reeve totalled £12136. Members discussed the figures and it was proposed by Cllr Thawley, seconded by Cllr Freeman and unanimously agreed that, subject to the Clerk confirming that the quotation from Holmbuild Ltd included all the work specified, their quotation should be accepted. (CLERK’S NOTE: After the meeting the Clerk checked the quotations and because of options within the quote realised that the quotation from Philip J Reeve actually totalled either £9121 (featheredge boarding) or £9601 (shiplap boarding). Because members based the above decision on incorrect information, this item will need to be reconsidered at the next meeting.) 14/39 War Memorial Improvements The Asst Clerk had obtained a quotation for the building work involved in this project. The cost to remove the raised area and re site the Memorial at ground level surrounded by a chain fence would be £1730. It would then be likely to cost approximately £400 to re tarmac the area and £500 to clean the Memorial making a total spend in the region of £2630. A local
resident had suggested that they might be willing to contribute to the cost of cleaning the Memorial and the Clerk was in discussions with them. The Asst Clerk agreed to investigate Asst Clerk grants which might be available from the War Memorial Trust and members again stressed the necessity to complete the project before Remembrance Sunday. Cllr Scott Bowden Cllr Scott agreed to approach a tarmac contractor she knew to provide a quote for this aspect of the Bowden work. 14/40 Notice Boards 40.1 Notice Board at Watch House Green Members noted that the repairs should be completed by the middle of June. 40.2 New Notice Boards – Members noted that the new notice boards had been constructed and the Clerk was going to inspect them on Monday. It was agreed that the Village Attendant should go ahead and erect all 3 boards as soon as possible.
14/41 Allotments – Tenancy Agreement Clerk The Clerk apologised for not yet having circulated the amended Tenancy Agreement to members and it was agreed to re consider this item at the next meeting.
14/42 Tour de France Arrangements 42.1 PC Insurance cover – The Clerk had spoken at length to Came and Co and clarified that ‘any project which the Council deemed safe to carry out would be covered under the policy’. This included the provision of parking (whether charged for or free) and camping. Came and Co had provided a lot of practical advice regarding the handling of cash, the serving of food and drink and many other matters and the Clerk had forwarded this to the Village Events Committee. 42.2 Parking at the Allotments – The Allotment Society had offered to provide parking and a Bar BQ for the Tour de France event. Members discussed this suggestion at length including their reservations regarding the effect on neighbouring residents (especially those adjacent to the access road), potential traffic congestion at the top of Station Road and the possible problems associated with adverse weather conditions. After considering various alternatives it was proposed by Cllr Harvey, seconded by Cllr Thawley and agreed (9 in favour/ 1 Asst abstention) that the allotments should not be used for parking for the Tour de France. The Clerk Asst Clerk would inform the Allotment Society of this decision.
42.3 Residents parking permits – It was proposed by Cllr Thawley, seconded by Cllr Milford and unanimously agreed that residents along the route should be provided with permits to Asst allow them to use the parking areas free of charge. The Village Events Committee would be Clerk asked to distribute these permits to each affected property.
Page 3 of 9 14/43 Extension to Bridleway network The Clerk reported that the Footpath Warden and the representative from the Felsted Horse Society had spoken and would be meeting shortly to identify the most suitable footpath(s) for re designation to Bridleways. It was agreed that Cllr Scott Bowden should also attend the Cllr Scott meeting. Bowden 14/44 Highway Matters Members noted that ECC Highways had resurfaced much of the road from Rayne to Willows Green and would shortly be commencing overnight resurfacing of Braintree Road from the Swan junction to Watch House Green. It was noted that the pothole in Hollow Road (outside Helpstons Manor) had grown in size and posed a danger to traffic. It was agreed that the Clerk should try to expedite this repair. 14/45 Proposal to have Councillor name cards at future meetings Members discussed this suggestion and asked the public attending the meeting for their views, which were overwhelmingly in favour. It was proposed by Cllr Bennett, seconded by Cllr Thawley and agreed (7 in favour/ 2 abstentions) that the Clerk would produce name cards Clerk for all future meetings. 14/46 Clerk’s Matters 46.1 Church extension (Pipework under Bury Chase Car Park) – The Clerk reported that she had briefly spoken to the project management company and understood that the project had been delayed whilst the Church Commissioners clarified certain matters. It was agreed to await further communication from the company in due course. 46.2 Next Neighbourhood Plan meeting – The Clerk had provisionally arranged for the next meeting to take place on 17 July in the URC Hall. However this date was not suitable for Clerk everyone so it was agreed that she would try to re arrange this meeting for July 30. 46.3 Website – Members noted that work to make the new website ‘responsive’ was almost complete. The Clerk agreed to send Cllr Bennett a link to the new website.
46.4 Emergency Plan update – The Asst Clerk agreed to report on any updates required at Asst the next meeting. Clerk 46.5 Byelaws – The Clerk had heard nothing further from the DCLG
46.6 Refurbishment of the Church Clock – Members noted that a provisional estimate
(£4300 £4700) had been received from Time Assured Ltd after studying a photograph of the clock. A full inspection would be undertaken by them in July and a firm quotation provided. It was agreed to consider this item again at the next meeting.
14/47 Planning Decisions and New Applications 47.1 DECISIONS RECEIVED SINCE PREVIOUS COUNCIL MEETING UTT/14/0060/LB Middle Barn, Stevens Lane, Felsted Proposed installation of multi fuel burner in living room with flue to exit through roof. Listed Building Permission Granted 6 May 2014.
UTT/14/0786/HHF Birch House, Bannister Green, Felsted Proposed sun room. Permission Granted 9 May 2014.
UTT/14/0870/HHF 3 Oxney Villas, Felsted Erection of two storey side extension. Permission Granted 22 May 2014.
Page 4 of 9 UTT/14/0886/FUL Oak Lea, School Road, Felsted Erection of replacement dwelling with associated landscaping and alterations revised scheme to that approved under UTT/13/2189/FUL. Permission Granted 28 May 2014.
UTT/14/0968/HHF Whitegates, Willows Green Demolition of existing garages and garden sheds. Proposed single storey rear, front and side extensions and roof light. Alterations to driveway/front boundary fence to form secondary access. Permission Granted 19 May 2014.
UTT/14/0980/FUL Mace Dell, rear of Red Oaks, Evelyn Rd, Willows Green Replacement of established dwelling comprising part mobile home and part permanent constructed building with one permanent dwelling. Revised scheme to UTT/14/0045/FUL. Permission Granted 22 May 2014.
TREE WORK APPLICATION DECIDED: UTT/14/1495/TCA Barn Court, Braintree Road, Felsted Reduce 2no. Sycamore 8 meters in height. Fell 1no Conifer. Fell 1no. Acer Reduce by 5 meters second Acer. No objection 30 May 2014.
47.2 APPLICATIONS TO BE CONSIDERED AT THE NEXT PLANNING MEETING on 18 JUNE UTT/14/1325/FUL Sewards Hall Farm, Stebbing Road, Felsted Replacement dwelling alternative scheme to that under consent UTT/1172/12/FUL.
UTT/14/1375/HHF and UTT/14/1376/LB Old Post House, Chelmsford Road, Felsted Proposed demolition and replacement of two storey extension and associated internal alterations.
UTT/14/1539/HHF Brookfield, Frenches Green, Felsted Proposed extensions to existing outbuilding to form workshops and garages.
13/48 Proposed UDC development at Ravens Crescent Members noted that UDC had decided to review their proposals. It was agreed that the Clerk would acknowledge receipt of the letters sent to individual Councillors by Mr Perry (see Item
14/32.1 Public Forum).
13/49 County and District Councillors’ Reports 49.1 County Councillors Report – Members noted that County Cllr Walsh had reported the fallen tree discussed last month and he hoped to meet the Flitch Way Ranger during July to discuss extending horse riding opportunities.
49.2 District Councillors Report – Members noted the report which included items on the UDC Community Forums, arrangements for the Tour de France and the European Election Result in Uttlesford (see p 8 9).
Page 5 of 9 13/50 Urgent Matters and proposals for future agenda items. Clerk 50.1 Public toilets second survey – The Clerk would undertake the follow up survey during
June so that the matter could be considered at the July meeting. Asst 50.2 Assets of Community Value – It was agreed that the Asst Clerk should prepare a draft list as a matter of urgency and that this should be considered at the next Planning meeting. Clerk 50.3 Parish Plan Actions Working Group – It was agreed to consider a date for the next meeting of this group at the July Council meeting.
Next Planning Committee Meeting: Wed 18 June in the URC Hall at 7.30 pm Next Council Meeting : Wed 2 July in the URC Hall at 7.30 pm
The meeting closed at 9.47 pm
. Chairman 2 July 2014
FELSTED PARISH COUNCIL
Meeting 4 June 2014, Agenda Item 5 — Correspondence
Councillors wishing to see any of these documents, please contact the Clerk.
1. Uttlesford Community Forums – 5 June UDC Offices, Saffron Walden / 10 June Forest Hall School, Stansted at 7.30pm (Themes = Sanger Institute and Stansted Airport) Attend? 2. Uttlesford Association of Local Councils – AGM 10 June at Stansted Day Centre at 7.30pm (Presentation on Roads/Highways/Traffic and Transport by ECC) Attend? 3. Superfast Essex – First of regular updates (new website www.superfastessex.org includes postcode checker) Note 4. ECC Temporary Road Closures for repairs (Crix Green Road/Main Road/Watch House Green and Rayne Road, Felsted) Note 5. The Conservation Volunteers – Free environmental project advice service and volunteer activity days 6. Slamseys Art – New Art Venue running arts and crafts workshops near Great Notley 7. Stop Stansted Expansion – Campaign update May 2014 9. EALC – Buckingham Palace Award (Existing or past Chairman eligible) Neighbourhood Planning Conference (11 June at Colchester) Attend? 10. FKS Sports Day – Permission sought for Bar BQ on playing field Approval? 11. First Aid Course on 30 June (organised by NFU Mutual) Attend?
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Felsted Parish Council - Unpaid Bills Detail as at 2 June 2014
Date Number Memo Amount Chq number £ Acumen Wages Service 02/05/2014 11637 Salary admin for April 14/ Year end 66.00 Total Acumen Wages Service 66.00 102046
Buzz Supplies Ltd 23/05/2014 25647 Toilet rolls for public toilet 40.75 Total Buzz Supplies Ltd 40.75 102047
D M B Smith 02/06/2014 Clerk's salary May 2014 629.66 02/06/2014 Clerk's expenses May 2014 31.26 Total D M B Smith 660.92 102048
E A L C 27/05/2014 4494 2 x Good Councillor Guide 4.00 Total E A L C 4.00 102049
E.ON 14/05/2014 H1004F69AA Elec for MUGA 13/4 to 13/5/14 7.37 14/05/2014 HDD28F6AD Elec for Pavilion 13/4 to 13/5/14 17.47 Total E.ON 24.84 DD
Felsted U R C 02/06/2014 Office rent Jan June 2014 750.00 Total Felsted U R C 750.00 102050
M J Read 02/06/2014 Storage facility Dec 2013 Nov 2014 300.00 Total M J Read 300.00 102051
Peter J Watson 02/06/2014 A/Clerk's salary May 2014 221.86 A/Clerk’s mileage – May 2014 16.65 Total Peter J Watson 238.51 102052
R Chapman 02/06/2014 Locking toilets 11/5 to 1/6/14 40.00 Total R Chapman 40.00 102053
S P Barnard 30/05/2014 06 Village Attendant May 2014 362.50 Total S P Barnard 362.50 102054
B & H M Baker 30/05/2014 Plants for flower tubs 56.00 Total B & H M Baker 56.00 102055
David Dempsey 30/05/2014 Fertiliser and compost for tubs 72.48 Total David Dempsey 72.48 102056
Acumen Wages Service 30/05/2014 Salary admin for May 2014 24.00 Total Acumen Wages Service 24.00 102057
M D Landscapes (Anglia) Ltd 30/05/2014 Grass cutting May 2014 (2 cuts) 756.00 Total M D Landscapes (Anglia) Ltd 756.00 102058 TOTAL £3,396.00
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Felsted Ward District Councillors Report – June 2014
Dear Parishioners
Welcome to the monthly report from your District Councillors, Stephanie Harris and Marie Felton where we hope to keep you informed on recent activities within the District.
Community Forums - Come and get involved!
The next two Community Forums in the district will take place on Thursday 5 June and Tuesday 10 June. Each forum covers a geographical half of the district. The first covers the north, and takes place on 5 June at the Council Offices in Saffron Walden, with the second on Tuesday 10 June at Forest Hall School, Stansted Mountfitchet. The agendas for each meeting are the same. Both meetings start at 7.30pm, and last for approximately two hours. The meetings are open, and everyone is welcome to attend.
The forums allow residents to hear about, and discuss, what matters to them in their local areas. At this round of events there will be a presentation from The Wellcome Trust Sanger Institute and Stansted Airport on their work within the community, funding, and the future. Essex County Councillors will be providing information on economic growth and infrastructure from a County view point, and Simon Jackson the District Council's Economic Development Officer will be giving the local perspective.
Future Meetings and Topics
9 October 2014 UDC Offices, Saffron Walden and 14 October 2014 Helena Romanes School, Great Dunmow where education and young people will be the focus.
3 March 2015 Helena Romanes School, Great Dunmow and 5 March 2015 UDC Offices, Saffron Walden which will look at health and social care.
For more information on the forums, you can contact the Council's Community Development Officer, Sue Hayden, on [email protected] or 01799 510563 or see the Community Forums page.
Tour de France race arrival times announced and Park & Ride facilities confirmed
The organisers of the Tour De France have announced the specific arrival times of Stage 3 of the Tour de France passing through the Uttlesford District.
It is estimated that the peloton will enter the district at approximately 12.40pm on Monday 7 July; however this will be preceded by the colourful caravan procession at 10.45am.
The caravan procession which builds up excitement amongst the spectators takes about 45 minutes to pass a static point but the actual riders will pass in a matter of minutes including all the following support vehicles.
It is estimated that the procession will arrive in Saffron Walden at approximately 10.50am followed by the riders at 12.50pm. And in Felsted, the arrival times are 11.48am and 13.42pm please find full timetable at: www.uttlesford.gov.uk/tdf
The district council can also confirm today that it has set up two FREE park & ride facilities on Monday, 7 July. One will be located at Carver Barracks and the second will be located at Audley End House and Gardens. Parking will be free all day and a mini bus service will transport people in and out of Saffron Walden town centre. People parking at Audley End could also walk.
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European Parliamentary Election Result for Uttlesford
Party Votes Percentage share of vote
An Independence from Europe UK Independence Now 343 1.49%
British National Party Fighting Unsustainable Housing Because We Care 164 0.71%
Christian Peoples Alliance 117 0.51%
Conservative Party For real change in Europe 8227 35.96%
English Democrats I'm English, NOT British, NOT EUropean! 234 1.02%
Green Party 2017 8.81%
Labour Party 2211 9.66%
Liberal Democrats 2164 9.46%
NO2EU Yes to Workers' Rights 48 0.004%
UK Independence Party (UKIP) 7295 31.89%
There were 52 rejected ballot papers (0.22%).
The Uttlesford results contribute towards the total Eastern Region result.
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