Saskatchewan Association of Rural Municipalities 116th Annual Convention & Tradeshow March 9-10, 2021
Table of Contents
4 Message from the President 5 Message from the Executive Director 5 Message from the Minister 6 How to Speak at Convention 7 How to Vote at Convention 8 Convention Agenda 11 SARM Board of Directors and Staff 12 Resolutions Resolution Procedures – 13 Resolution Index – 15 Bylaw & Convention Resolutions – 16 26 Tradeshow Catalogue 37 In Memoriam 38 Convention Sponsors Message from the President
ON BEHALF of the SARM Board of Directors, welcome to the 116th Saskatchewan Association of Rural Municipalities Annual Convention – held for the first time in our history in a digital format, taking place virtually Tuesday, March 9 and Wednesday, March 10, 2021. Although we won’t be meeting in person, we are still coming together to debate resolutions, participate in the bear-pit and dialogue sessions, and hear from our Premier Scott Moe. The pandemic has shed light on the digital divide and it is incumbent on all of us to work together to ensure rural residents, rural business, and rural communities in Saskatchewan also have access to reliable and affordable broad- band. I look forward to “seeing” you over the next couple of days and hearing from the many voices of rural Saskatchewan.
Ray Orb SARM President
The pandemic has shed light on the digital divide and it is incumbent on all of us to work together to ensure rural residents, rural business, and rural communities in Saskatchewan also have access to reliable and affordable broadband.
4 Message from the Executive Director
ON BEHALF of SARM and the whole team, we are so glad you’ve joined us for our first ever digital convention. This year’s Annual Convention is a bit different, but the reason we come together is still the same. It has been a year of learning for all of us as we navigate the pandemic, change, and figured out how to implement different technologies. We’ve had an opportunity to learn some things we will take with us and use into the future. We are proud to partner with our members and work together to advance important issues facing each of you. Please take the opportunity to participate in our virtual content and tradeshow. While doing so, learn a little along the way. Here’s to a unique way to get come together. I look forward to seeing you all, in person, in the near future. Have a great convention!
Jay B. Meyer Executive Director Message from the Minister
WELCOME to the 116th annual convention of the Saskatchewan Association of Rural Municipalities. This year marks a first for SARM members. Your organization’s annual gathering is moving forward because everyone is staying apart. You are meeting the challenge of COVID-19 by going digital so your important work may continue. This is key to Saskatchewan’s future. That’s because this annual convention plays a pivotal role in building our great province. It brings together local leaders and stakeholders to discuss new ideas. It contributes to stronger and more collaborative relationships. It fosters a single and effective voice for rural issues. Your commitment does not go unnoticed. Moving forward as you have in 2021 illustrates your dedication as SARM members. As reeves, councillors and administrators, you strive to make your communities better places for all who make their homes and livelihoods in rural Saskatchewan. Thanks to your determination as local leaders, and to the unwavering character and resilience of Saskatchewan people, our great province will remain strong. Together, we will overcome this pandemic and continue to build a better Saskatchewan this year and in the years to come. Have a great and safe virtual convention. Thank you.
The Honourable Don McMorris, Minister of Government Relations Minister Responsible for First Nations, Métis and Northern Affairs
5 How to SPEAK at SARM Convention We know that having your voice heard is an integral part of our resolution session, so we are happy to provide accessible ways for you to give feedback. During this year’s session, SARM will be using a teleconferencing line to allow people to call in and speak. Dial in Phone #: 1-866-438-1084 (cell phone or land line required)
If you are the mover of the resolution: If you are the mover of the first scheduled resolution,you will dial 1-866-438-1084 at the opening of the resolution session. You will be greeted by an operator who will take your name, title, and municipality, and will ask if you are the mover. You will be joined to the call with your line muted until it is your turn to speak. Please turn off the audio on your computer as you will now be able to listen to the meeting over the phone and it may be a little ahead of what you were hearing through your computer. When the first resolution is called and read and it is your turn to speak, the operator will announce you and unmute your line. At this time, you will have two (2) minutes to speak. There will be a timer on screen, so please be aware of how much time you have remaining. The Resolutions Chair will let you know when your time has expired, and your line will be muted. The mover will stay on the line until debate is closed, and then will have one (1) minute to close. If you are a mover of a resolution, once debate has begun on the resolution prior to the one you are moving, dial in so you are standing by to speak to your resolution. Be prepared to tell the operator your name, title, municipality, resolution number that you wish to speak to.
If you are calling with an amendment, clarifying a question or to speak for/against: If you are wanting to make an amendment, ask a question of clarification, or speak for/against the first scheduled resolution you will dial 1-866-438-1084 when the Resolutions Chair indicates it’s time to do so. You are only permitted to call if you are speaking on the resolution being debated. If you are calling regarding another resolution, you will not be placed in the queue, and your line will be disconnected. You will be greeted by an operator who will take your name, title, and municipality and ask you the purpose of your call, to which you should respond that you want to speak in favour, against, make an amendment, have a point of information (meaning you have a question for clarification), etc. You will be joined to the call with your line muted until it is your turn to speak. Please turn off the audio on your computer as you will now be able to listen to the meeting over the phone and it may be a little ahead of what you were hearing through your computer. Callers will be placed in the queue in the order in which the call was received. When it is your turn to speak, the operator will announce you and unmute your line. The member will then have two (2) minutes to speak. There will be a timer on screen, so please be aware of how much time you have remaining. The Resolutions Chair will let you know when your time has expired, and your line will be disconnected. Once the debate is concluded, any other callers in the queue will have their lines disconnected (aside from the mover of the next resolution). Once you have cast your vote for the resolution being debated, you may call in if you want to speak to the next resolution, amend it or have a point of information. The same will apply to all resolutions as the meeting continues. Be prepared to tell the operator your name, title, municipality, resolution number that you wish to speak to, and that you are the mover. Again, please remember to turn the volume off on your computer as soon as you are connected to the phone. Please do not try to call in earlier than permitted. Operators will only join callers who are dialing in for the debate a resolution once the previous resolution has gone to vote.
6 How to VOTE at SARM Convention In the week prior to convention registered voting council members will receive credentials from Simply Voting. Like the voting pads used at in-person conventions, these voting credentials will be used to vote during resolutions and for elections. Elected officials who are eligible and have registered for voting credentials can vote on all resolutions. The email you receive from Simply Voting will look something like this:
You are registered to vote during SARM’s 2021 Annual Convention taking place March 9-10, 2021. Below, you will find your login credentials for the vote.
There is a test vote that is open now. Please check your credentials and cast a vote in the test question as soon as possible so that we can be sure you received your credentials.
If you need any assistance, please contact: JP Copeland - [email protected]
To vote, please visit: URL TBA Then enter: Elector ID - ******* Password - *******
Or follow this link to access the ballot directly: https://sarm.simplyvoting.com/ Please note that these are only the voting credentials. Further information will be sent out by SARM in the coming days.
Regards, Saskatchewan Association of Rural Municipalities
When you receive this email from Simply Voting, we ask that you complete the test vote as soon as possible to ensure that your credentials are activated. Once Convention commences and we get to the resolutions portion of our event, you will be asked to login to the Simply Voting website on a second device. Once a resolution is called to vote, you will hit the next vote button to see the current resolution available to vote on.
After you have cast your vote, you will receive confirmation that your vote has been counted. Once the final vote result is posted, we will move onto the next resolution. The same login information will be used during Board of Director elections.
The same voting process and credentials will be used for all elections during the convention. You will be able to cast you vote for candidates during a specific period of time which will be communicated through emails to members and announced at the convention.
7 Convention Agenda TUESDAY, March 9, 2021
8:00 a.m. TRADE SHOW
9:00 a.m. OPENING CEREMONIES • Opening Remarks & Welcome – Rustie Dean, Convention Host • National Anthem – RJC High School Choir, Rosthorn, SK • Moment of Silence • Invocation – Pastor Llewellyn Janzen, Regina Apostolic Church • SARM Board – Welcome to Convention • Lieutenant Governor’s Address & Award for Outstanding Service to Rural Saskatchewan • Past SARM Board Member Recognition • Executive Director’s Announcements • Electronic Voting/Call In Instructions • Adoption of Agenda
9:45 a.m. ADDRESSES • The Honourable Don McMorris, Provincial Minister of Government Relations • Guy Lagrandeur, President, RMAA • Ray Orb, President, SARM
10:00 a.m. SARM AGM – FINANCIAL AND OPERATIONAL REPORT • Jay Meyer, Executive Director, SARM
10:30 a.m. TRADE SHOW BREAK
11:00 a.m. SASKATCHEWAN MUNICIPAL AWARDS
11:15 a.m. FEDERAL MINISTER • The Honourable Jim Carr, Special Representative for the Prairies
12:00 p.m. LUNCH & TRADE SHOW
1:00 p.m. DIALOGUE WITH PROVINCIAL MINISTERS - SESSION 1 • Minister of Agriculture (Sponsored by SMHI) • Minister of Government Relations • Minister of Highways and Minister Responsible for Saskatchewan Water Security Agency (Sponsored by SHCA) • Minister of the Environment • Minister of Health/Minister of Mental Health & Addictions (Sponsored by RMA Fuel)
9 TUESDAY, March 9, cont’d
2:00 p.m. DIALOGUE WITH PROVINCIAL MINISTERS - SESSION 2 • Minister of Agriculture (Sponsored by SMHI) • Minister of Government Relations • Minister of Highways and Minister Responsible for Saskatchewan Water Security Agency (Sponsored by SHCA) • Minister of the Environment • Minister of Health/Minister of Mental Health & Addictions (Sponsored by RMA Fuel)
3:00 p.m. TRADE SHOW BREAK
3:30 p.m. RESOLUTIONS
WEDNESDAY, March 10, 2021
8:00 a.m. TRADE SHOW
9:00 a.m. PREMIER’S ADDRESS • The Honourable Scott Moe, Premier of Saskatchewan
9:30 a.m. BEAR PIT WITH PROVINCIAL CABINET
10:30 a.m. TRADE SHOW BREAK
10:45 a.m. ELECTIONS • SAMA Board of Directors
11:30 a.m. SMHI PRESENTATION
11:45 a.m. STARS PRESENTATION
12:00 p.m. DIVISION MEETINGS
10 SARM Board of Directors
VICE DIVISION 2 DIVISION 3 PRESIDENT PRESIDENT DIRECTOR DIRECTOR Ray Orb Bill Huber Norm Nordgulen Larry Grant
DIVISION 1 DIRECTOR Vacant
DIVISION 4 DIVISION 5 DIVISION 6 EX-OFFICIO DIRECTOR DIRECTOR DIRECTOR DIRECTOR Harvey Malanowich Judy Harwood Darwin Whitfield Guy Lagrandeur SARM Honourary Presidents Bernard Kirwan – Gull Lake, SK Neal Hardy – Hudson Bay, SK Sinclair Harrison – Moosomin, SK David Marit – Fife Lake, SK SARM Staff Members EXECUTIVE DIRECTOR MANAGER OF EVENTS DIRECTOR OF MUNICIPAL BRIDGE Jay Meyer Amy Roettger INSURANCE AND PROJECT MANAGER BENEFIT PROGRAMS DIRECTOR OF PROGRAMS POLICY MANAGER Alexander Udey Craig Williams AND OPERATIONS Brian Rakochy EXECUTIVE ASSISTANT INSURANCE PROGRAM Laurel Feltin SENIOR POLICY ANALYST Kathleen Israel ADMINISTRATOR PROGRAMS MANAGER Aaron Holmes-Binns ADMINISTRATIVE Lisa Shordee COORDINATOR Annette Ellert DIRECTOR OF EMPLOYEE BENEFITS RIRG MANAGER AND LEGAL SERVICES Adam Brougham ADMINISTRATOR INFRASTRUCTURE Mike Morris DEVELOPMENT Jodi Hughes LEGAL COUNSEL COMMITTEE ADVISOR DIRECTOR OF FINANCE Andrew Svenson Terry Hoeving Catherine Patterson LEGAL COUNSEL ADMINISTRATIVE SENIOR ACCOUNTANT Courtney Riviere SUPPORT, RIRG Breanna Janzen LEGAL ASSISTANT Nicole Lane TRADING SERVICES DIRECTOR OF STRATEGIC Teresa Edwards ADVISOR ENGAGEMENT AND MANAGER OF Amanda Kozak COMMUNICATIONS COMMUNITY PLANNING ACCOUNTING ASSISTANT Kelsay Reimer Jennifer Chamberlin Gaylene Mellon COMMUNICATIONS SENIOR COMMUNITY DIRECTOR OF MUNICIPAL AND MARKETING PLANNER BRIDGE SERVICES COORDINATOR Robyn Rechenmacher Daniel Segal Corette Mihalcea
11 @SARM_Voice www.sarm.ca #SARMAnnual2021 Convention Resolutions Resolution PROCEDURES
Acronyms and Definitions Secretary of the Convention (CS) – for our purposes, as it relates to resolutions, the secretary of the convention (CS) is the Executive Director of the Association. Executive Director (ED) – is the Executive Director of the Association. Emergent Resolution (ER) – an RM has the option of submitting a resolution to the ED after the deadline for resolutions has passed. This is defined as an Emergent Resolution (ER). Policy Staff (PS) – includes the Policy Staff of the Association. Resolutions Committee (RC) – is appointed by resolution of the board and is established to administer the resolution process. Resolutions Committee: • The SARM Board of Directors will appoint a chair to the resolution session. • The RC recommends to the delegates a parliamentarian to oversee the resolution process. • The recommendation is voted on by voting members at the start of the first resolution session. The parliamentarian appointed at that time remains appointed for the duration of that convention. • Three Board Members, as assigned at pre-convention meeting, present the resolutions provided to delegates previously, at the convention; it is common practice that the three Board Members from the Division holding elections that year present the resolutions. Procedure for Dealing with Resolutions: • Each resolution to be heard will be presented in the following manner: 1. The number and title of the resolution is read by an RC member; 2. The operative clause of each resolution is then read; 3. A mover is requested for the resolution. If no mover, the resolution is effectively withdrawn and will not be voted on by the delegates; 4. The Chair opens the floor up to debate – each RM may speak two times in a debatable resolution, but the RM does not get a second turn as long as another RM wants to speak for the first time; 5. The RM that moved the resolution has first right to speak to the resolution. The RM representative (Member of Council or Administrator, with permission of Council) must rise, obtain floor and speak through the Chair. An RM is not allowed to speak against its resolution but may vote against it if it has changed its position. The mover will be given 3 minutes to speak to the resolution; 6. Other RMs may speak to the resolution after the mover has spoken or declined to speak to the resolution. The RM representative (Member of Council or Administrator, with permission of Council) must rise, obtain floor and speak through the Chair. The RM representative will be given 2 minutes to speak to the resolution. 7. Discussion continues until the Chair realizes that the membership is ready to vote – may ask, “is there any further discussion?”; 8. The Chair calls for the question – “Hearing none, the question is on the adoption of the resolution on [Insert resolution title]. Please vote now; 9. Resolutions must receive 50% + 1 of the votes in order to pass. Those resolutions dealing with Association Bylaws must receive two-thirds of the vote in order to pass; and 10. The Chair announces the result of the vote as “resolution is carried” or “resolution is lost” and, in the case of votes conducted using electronic voting machines or contested votes, presents the votes ‘for’ and ‘against’ the resolution.
13 Special Case: Contested Vote • An RM that doubts the results of a vote can call out “Division”. • At that time, the Chair then says, “All those in favor please rise. Be seated.” Votes are then counted and recorded by PS and assistants. • The Chair then says, “All those opposed please rise. Be seated.” Votes are then counted and recorded by the PS and assistants. • The ED tallies up recorded votes from PS and assistants and provides the Chair with the final numbers. • The Chair then announces the results of the vote as “resolution is carried” or “resolution is lost” and presents the percentages of votes ‘for’ and ‘against’ the resolution. Special Case: Permission to Withdraw or Modify a Resolution Prior to Vote • Before the Chair reads the resolution, it belongs to the maker of the resolution and the RM can withdraw it or modify it without permission of the delegation by contacting the ED. • In this case, the Chair reads the resolution in its modified version or states that the resolution has been withdrawn. Withdraw: • Once the resolution has been read, then the maker must ask permission to withdraw it. • This is not debatable. • Vote by general consent. Modification: • Once the resolution has been read, then the maker must ask permission of the delegation through the Chair to modify it (operative clause(s) only) OR// another RM can rise and ask the maker through the Chair to modify it. If the maker agrees with the modification, then the delegation is asked through the Chair for permission to accept the proposed changes to the resolution (operative clause(s) only). • The Chair then asks the delegation to vote on the proposed amendment. • If the delegation agrees with the amendment by a majority vote, then the resolution is treated as a regular resolution and is debatable in its new form. • If the delegation does not agree with the amendment, then the resolution is treated as a regular resolution and is debatable in its original form. Special Case: Tabling a Resolution • An RM may make a motion to table the resolution. • This is not debatable. • Requires a majority to adopt. • Resolution will be considered at the end of the POP session on the last day of the convention. The tabled resolution will be considered as a regular resolution at the POP session. • POPs will not be tabled. These resolutions can be taken off of the table and reconsidered at a following convention if submitted following the regular resolution process. Special Case: Taking a Resolution Off of the Table • An RM may make a motion to take the resolution from the table. • This is not debatable. • Requires a majority to adopt. • Resolution cannot be reconsidered at that convention. Special Case: Reading Like Resolutions Together • The Chair may decide to read related resolutions together or an RM may make a motion to read related resolutions together. • The Chair determines if this is an appropriate course of action. • If appropriate, the Chair reads each resolution in its entirety beginning with the resolution that would normally be up for debate at that time and then follows the normal resolution process.
14 Resolution INDEX
Impacting the Agriculture Industry Ministry of Agriculture 1-21A | Weed Control Expenses Incurred on Ministry of Highways Land p. 16 2-21A | Beaver Control Issues p. 16 3-21A | Compensation for Damage by Black-Tailed Prairie Dogs p. 17 Water Security Agency 4-21A | Water Management p. 17 Municipal in Nature Ministry of Environment 5-21A | Fire Ban p. 17 6-21A | Tire Recycling p. 18 7-21A | Beaver Dam Blasting p. 18 8-21A | Elk Population Management p. 18 9-21A | Management of Overpopulation of Mule and White Tail Deer p. 19 Ministry of Highways 10-21A | Ditch Mowing p. 19 11-21A | Clearing the Path Program p. 19 12-21A | Bridge Funding p. 20 13-21A | Rural Integrated Road for Growth Design Standards p. 20 14-21A | Highway 49 p. 20 Ministry of Government Relations 15-21A | Amendment to Section 141 of The Local Government Elections Act, 2015 p. 21 16-21A | Local Government Elections Act Amendment p. 21 17-21A | Request of Exemption for Ministerial Approval Regarding Changes to Zoning Bylaws p. 22 18-21A | Abstention Deemed Negative p. 22 19-21A | Road Maintenance Agreement Rates p. 22 20-21A | Municipalities of Saskatchewan p. 23 SaskPower 21-21A | SaskPower Poles p. 23 Ministry of Justice 22-21A | Trespass Law p. 23 Government of Canada 23-21A | De-listing of Prairie Dogs as Species at Risk p. 24 24-21A | Treaty Land Entitlement and Specific Land Claims Tax Loss Compensation p. 24
15 2021 RESOLUTIONS
Impacting the Agriculture Industry Ministry of Agriculture Weed Control Expenses Incurred on Ministry of Highways Land 1-21A | RM of Duck Lake No. 463 WHEREAS The Weed Control Act mandates that landowners, land occupants, municipalities and appointed weed inspectors take the measures necessary to control prohibited, noxious and nuisance weeds; and WHEREAS the Ministry of Highways is an owner/occupant of various lands along provincial highways across Saskatchewan; and WHEREAS The Weed Control Act allows the municipality’s appointed weed inspector to issue a control order to landowners and occupants. If they remain non-compliant, the municipality carries out the order at the expense of the municipality until costs are recovered through invoice or land tax payment; and WHERAS the Ministry of Highways does not pay land taxes to the municipality for the land they own along the highway, the municipality cannot collect back for costs associated with carrying out the order; therefore, this cost is born by all ratepayers in the municipality. BE IT RESOLVED that SARM lobby the provincial government to amend The Weed Control Act to allow for all costs incurred by a municipality with relation to detecting, notifying, corresponding, controlling, etc. prohibited, noxious and nuisance weeds on Ministry of Highways lands to be recovered in the same manner as taxes pursuant to The Cities Act, The Municipalities Act or The Northern Municipalities Act. Carried q Lost q
Beaver Control Issues 2-21A | RM of Meadow Lake. 588 WHEREAS the Saskatchewan Association of Rural Municipalities (SARM) has a Beaver Control Program as funded through the federal and provincial governments for which numerous municipalities and highways programs are benefiting; and WHEREAS the beaver population seems to be growing even with the many attempts to reduce the population, and this problem is affecting roads, pastures, agriculture crops and residential areas through the flooding due to the beavers damming. BE IT RESOLVED that SARM lobby the federal and provincial governments to provide additional funding and resources in assisting in the control and removal of beavers. Carried q Lost q
16 Compensation for Damage by Black-Tailed Prairie Dogs 3-21A | RM of Val Marie No. 17, RM of Auvergne No. 76, RM of Lone Tree No. 18, RM of Arlington No. 79 WHEREAS black-tailed prairie dogs are a species protected by The Species at Risk Act; and WHEREAS black-tailed prairie dogs cause long-term damage to both native grassland as well as damage to seeded crop and tame forages; and WHEREAS damage from black-tailed prairie dogs is not covered by Saskatchewan Crop Insurance’s Wildlife Compensation Program. BE IT RESOLVED that SARM lobby the provincial government to make necessary changes to farm support programs so that producers can be compensated for the damage done by black-tailed prairie dogs; and BE IT FURTHER RESOLVED that SARM work with the provincial government to negotiate a legal control measure that landowners can implement to address the infestations of black-tailed prairie dog colonies. Carried q Lost q
Water Security Agency Water Management 4-21A | RM of Elfros No. 307 WHEREAS the Saskatchewan Government (Water Security Agency) has been working to create a Water Management Strategy; and WHEREAS the Saskatchewan Minister of Agriculture has publicly stated that he does not want to get involved in water issues to help protect his industry from undue negative outside pressures on the agricultural land use. BE IT RESOLVED that SARM work with the Water Security Agency, Saskatchewan Agriculture, and related non- governmental organizations to create a workable Water Management Strategy that allows agricultural landowners in Saskatchewan the freedom of maximizing the production capabilities of their land investment while allowing for workable natural areas to balance out some of the societal wants. Carried q Lost q
Municipal in Nature Ministry of Environment Fire Ban 5-21A | RM of Duck Lake No. 463, RM of Prince Albert No. 461, RM of Buckland No. 491 WHEREAS Municipalities can pass a bylaw for implementing fire bans within a municipality when fire hazard conditions arise; and WHEREAS when fire bans are implemented in rural municipalities to protect its citizens and property, by not implementing fire bans in neighboring forests or provincial parks, it puts the citizens in the rural municipality at an unnecessary risk. BE IT RESOLVED that SARM lobby the provincial government to implement fire bans in specific areas where the surrounding municipality has implemented a fire ban due to the area being under extreme fire hazard in order to protect citizens. Carried q Lost q
17 Tire Recycling 6-21A | RM of Montrose No. 315 WHEREAS there are costs and restrictions for tire recycling resulting in limited resources for recycling. Due to Ministry of Environment regulations, we are unable to collect and/or burn tires; and WHEREAS when selling new tires, tire retailers are required by legislation to collect a tire recycling fee from the customer and the Tire Stewardship of Saskatchewan (TSS) collects those fees and provides tire collection services to the retailers; and WHEREAS not all tire retailers offer or promote to the customer that they will take back their old tires to be recycled at no charge; and WHEREAS the TSS offers a Return to Retailer Program to allow Saskatchewan residents to drop off old tires free of charge at a select list of tire retailers. BE IT RESOLVED that SARM lobby the provincial government to work with TSS to promote the existing Return to Retailer Program, ensure all tire retailers promote it to their customers and increase the number of free collection sites in Saskatchewan; and BE IT FURTHER RESOLVED that SARM apply to the Ministry of Environment to change their restrictions on collection of tires at the municipal levels to allow for disposal as needed. Carried q Lost q
Beaver Dam Blasting 7-21A | RM of Churchbridge No. 211 WHEREAS rural municipalities use binary exploding rifle targets (Tannerite) for beaver dam removal; and WHEREAS the method is dangerous due to the close proximity needed for ignition. BE IT RESOLVED that rural municipalities be allowed to purchase blasting caps, without special licence, to improve the safety for blasting beaver dams. Carried q Lost q
Elk Population Management 8-21A | RM of Insinger No. 275, RM of Lake Lenore No. 399 WHEREAS the elk population has increased over the last few years in areas of the province; and WHEREAS landowners continue to be burdened with crop in storage bags and piles, fences, infrastructure, grazed pastures, and compensation is not provided; and WHEREAS diseases such as Chronic Wasting Disease can spread rampantly through large herds and the possibility of mutation of the disease increases which could impact cattle health; and WHEREAS Saskatchewan Crop Insurance Corporation compensates producers for damages for the lost crop but does not compensate for costs for obtaining and hauling replacement feed where swathed grazing areas are lost; and WHEREAS the groups of elk are in herds of 40 or more. BE IT RESOLVED that SARM lobby the Ministry of Environment to increase the season for antlerless elk tags for zones with high and increasing elk populations; better manage herd populations so financial impacts to agricultural and cattle producers are reduced, overall health of the elk population is improved, and the risk of increased predator populations (ex. wolves) is reduced; and BE IT FURTHER RESOLVED that SARM lobby the Saskatchewan Crop Insurance Corporation to include coverage on crops in bags until at least January 31. Carried q Lost q
18 Management of Overpopulation of Mule and White Tail Deer 9-21A | RM of Blaine Lake No. 434 WHEREAS the population of mule and white-tail deer has increased significantly in Wildlife Management Zones (WMZ) 54 and 44; and WHEREAS the increased numbers have caused damage to crops, gardens, hay bales, etc., as well as having caused numerous traffic accidents; and WHEREAS presently mule deer licenses are granted only by hunting draw applications. BE IT RESOLVED that SARM lobby the Ministry of Environment to have an open season for mule deer in Wildlife Management Zones 54 and 44, and/or increase the draw limits for these deer populations for the 2021 season. Carried q Lost q
Ministry of Highways Ditch Mowing 10-21A | RM of Dundurn No. 314 WHEREAS ditches adjacent to provincial highways need to be mowed early in the season as well as the fall to control vegetation growth; and WHEREAS this uncontrolled vegetation growth on provincial highway right of ways is an ideal harborage for wildlife; and WHEREAS the compensation paid per hectare to municipalities has decreased significantly since 2015 for fees and expenses incurred when entering into a mowing agreement with the Ministry of Highways. BE IT RESOLVED that SARM approach the Ministry of Highways to recommend that mowing in the provincial ditches be completed earlier in the season in order to control vegetation growth; and BE IT FURTHER RESOLVED that SARM lobby the Ministry of Highways to increase the compensation paid per hectare to municipalities for fees and expenses incurred. Carried q Lost q
Clearing the Path Program 11-21A | RM of Snipe Lake No. 259 WHEREAS opting out of the Clearing the Path (CTP) Program can be done by either SARM or a participating municipality after providing one year notice to either party; and WHEREAS significant dollars have been invested by the senior levels of government to ensure CTP primary weight trade corridors are developed and maintained to provide predictable and uniform access without having to obtain permits and pay fees to individual municipalities; and WHEREAS there is no formal requirement that municipalities with adjoining corridors receive communication regarding a CTP designation change within their corridor. BE IT RESOLVED that the mechanism for opting out of the CTP Program be reviewed and that SARM take a lead role in communication with all parties along the affected corridor; and BE IT FURTHER RESOLVED that municipalities that request to opt out of the CTP Program be required to provide their rationale as part of their request. Carried q Lost q
19 Bridge Funding 12-21A | RM of Porcupine No. 395 WHEREAS the Investing in Canada Infrastructure Program (ICIP) funding that is tagged to the provincial funding is a flawed system; and WHEREAS the federal funding for rural municipal bridges that were recommended by the Saskatchewan Ministry of Government Relations to the Government of Canada is at a much lower percentage than all other approved projects; and WHEREAS the rural municipalities would like clarification as to why the percentages are different. BE IT RESOLVED all funding and approval criteria for bridges, be it federal, private or other, be administered solely under the Province of Saskatchewan and SARM and they set the criteria to be met; and BE IT FURTHER RESOLVED that SARM lobby for more funding towards the municipal bridge program. Carried q Lost q
Rural Integrated Road for Growth Design Standards 13-21A | RM of Elcapo No. 154 WHEREAS the Rural Integrated Roads for Growth (RIRG) program’s minimum design standards for side slopes is 4:1 regardless of the height of the embankments of the road; and WHEREAS when the height of the road embankment is in excess of 3.0 metres, this minimum side slope requirement of 4:1 results in the side slopes being beyond the 42- metre required minimum right-of-way resulting in a significant increase to project cost; and WHEREAS the Saskatchewan Highways’ Municipal Road Program Manual, 1996 minimum design standards for primary grid roads with an embankment height of more than 4.0 meters allows for a minimum side slope of 3:1; and WHEREAS the present Ministry of Highways design criteria on super grid roads with an embankment height of more than 3.0 meters allows for a minimum side slope of 3:1. BE IT RESOLVED the Rural Integrated Roads for Growth (RIRG) program’s minimum design standards for side slopes be changed to the standards provided in the Municipal Road Program Manual,1996 for primary grid roads or required by the Ministry of Highways design criteria for large embankments encountered on super grid roads. Carried q Lost q
Highway 49 14-21A | RM of No. of Keys No. 303, RM of Cote No. 271, RM of Sliding Hills No. 273, RM of Good Lake No. 274, RM of St. Phillips No. 301, RM of Buchanan No. 304, RM of Livingston No. 331, RM of Clayton No. 333, RM of Preeceville No. 334, RM of Hudson Bay No. 394 WHEREAS Highway 49 extends from the Manitoba border westward 60 kms to Highway 9; and WHEREAS Manitoba Highway 83 is a primary weight highway that connects to Highway 49 in Saskatchewan, which is only a secondary weight highway; and WHEREAS the most western 24 kms of Highway 49 is classified as primary weight due to a Minister’s Order, but the remaining 36 kms remains secondary weight; and WHEREAS there are no other viable primary weight highways to facilitate transportation towards the Yorkton area for a minimum of 32 townships in Saskatchewan and many more in Manitoba; and WHEREAS in this agricultural basin the closest of two grain elevators are anywhere from 50 to 125 kms away. BE IT RESOLVED that SARM lobby the Government of Saskatchewan to upgrade and designate Highway 49 to a primary weight highway. Carried q Lost q
20 Ministry of Government Relations Amendment to Section 141 of The Local Government Elections Act, 2015 15-21A | RM of Baildon No. 131 and RM of Griffin No. 66 WHEREAS Section 141 of The Local Government Elections Act, 2015 allows for guidance on a tied vote. The direction provided states to write names of the tied candidates on separate blank sheets of paper of equal size, colour and texture and fold them all the same and deposit them into a receptacle where a name is to be drawn to determine who is elected; and WHEREAS the rural municipality has gone through weeks of election preparation and expense notifying eligible voters about the details of the election that is going to take place. BE IT RESOLVED that SARM Lobby the provincial government to amend Section 141 of The Local Government Elections Act to make it more democratic, to make the results of a tied vote better reflect the opinions and interests of voters and to help strengthen the voice of voters; and BE IT FURTHER RESOLVED to amend Section 141 of the The Local Government Elections Act which would allow the returning officer to postpone the declaration of results until after the preparations and election procedures of a second ballot. Only the names of the tied voters should be on the second ballot. If the second ballot is tied, repeat steps of another ballot until a declaration can be made. Carried q Lost q
Local Government Elections Act Amendment 16-21A | RM of McKillop No. 220 WHEREAS councillors and the reeve of a rural municipality are to be elected in accordance with The Local Government Elections Act, 2015; and WHEREAS any vacancy on a council is to be filled in accordance withThe Local Government Elections Act, 2015; and WHEREAS on the close of the period for withdrawal of nominations, if the number of persons remaining in nomination is equal to the number to be elected to any office, the returning officer shall declare the persons nominated to be elected, and there shall be no polling with respect to that office; and WHEREAS on the close of period for withdrawal of nominations, if the number of persons remaining in nomination is less than the number to be elected to any office, the returning officer shall declare the person then in nomination for that office, if any, to be duly elected and then call for further nominations for the remaining vacancies; and WHEREAS currently if a candidate is declared elected, his or her term of office commences at the first meeting of council, set by the administrator, following the day of the election for which the candidate was declared elected; and WHEREAS the term of office of members elected at a general election commences at the first meeting of council following the general election continue until the first meeting of the council following the next general election; and WHEREAS this could result in councillors, or a reeve, not any longer concerned with municipal operations attending council meetings or possibly not attending scheduled council meetings and hence a quorum not being present. BE IT RESOLVED that SARM lobby the provincial government to amend The Local Government Elections Act, 2015 to allow councillors, or reeve, to assume office at the next council meeting following his or her being elected by acclamation; and BE IT FURTHER RESOLVED that The Local Government Elections Act, 2015 be amended so that once a candidate is acclaimed elected to a council position that the person currently holding office loses his or her position on council prior to the next council meeting. Carried q Lost q
21 Request of Exemption for Ministerial Approval Regarding Changes to Zoning Bylaws 17-21A | RM of HooDoo No. 401 WHEREAS urban and northern municipalities have had the requirement for ministerial approval with respect to any amendments of existing zoning bylaws waived; and WHEREAS urban and northern municipalities do not have to undergo the cost and timing for development and review that rural municipalities must undergo; and WHEREAS rural municipalities hire capable staff equal to those that urban and northern municipalities hire, and rural municipal councillors and reeves are as capable as the urban and northern councillors and mayors to review and pass changes to the zoning bylaw. BE IT RESOLVED SARM request the Minister of Government Relations waive the requirement of ministerial approval to existing zoning bylaws for rural municipalities except for amendments that are directed by the minister. Carried q Lost q
Abstention Deemed Negative 18-21A | RM of Emerald No. 277 WHEREAS The Municipalities Act Section 99 (1) states “A member of council has one vote each time a vote is held at a council meeting at which the member is present.” And, Section 99 (3) states “If a member of council is not required to abstain from voting on a matter before council and abstains from voting, the member is deemed to have voted in the negative; and WHEREAS council members may change after an election and are not fully abreast of all issues that are brought to the table to make a qualified decision. BE IT RESOLVED that Section 99 (3) should be changed to reflect that a council member that abstains from voting should not be positive or negative. It shall be considered as the member not voting on the motion in question. Carried q Lost q 2021 is a revaluation year when all properties in the Road Maintenance Agreement Rates province receive updated assessments. 19-21A | RM of Usborne No. 310 WHEREAS the current road maintenance and loss SAMA conducts revaluations based on a four-year cycle. of road life rates legislated under The Municipalities 2017 was the year of the last revaluation, and the 2021 Regulations are out-dated and do not cover actual Revaluation will see assessed values updated to reeect a costs; and new base date of January 1, 2019. The legislated base date means that 2021 values reeect a property's value as of WHEREAS traffic is increasing on rural roads, which January 1, 2019. has a direct impact on the need for increased maintenance and repair. The associated costs of road Municipalities will be receiving their 2021 values packages maintenance and road degradation are well in excess in the coming weeks. If you have any questions about your of the legislated rates; and new assessments, please do not hesitate to contact SAMA. WHEREAS municipalities are responsible for costs far above what is allowed in these regulated fees, with Thank you for your continued support as we look to several funding cuts in effect. provide service for our municipal clients while being BE IT RESOLVED SARM lobby the provincial mindful of the health and safety of our staff and the public. government to take action and increase the road maintenance agreement rates and loss of road life For more information visit our website at www.sama.sk.ca. fees. Carried q Lost q
22 Municipalities of Saskatchewan 20-21A | RM of South Qu’Appelle No. 157 WHEREAS the provincial government, and Minister Carr in particular, made it clear at the 2020 Annual Convention that the Saskatchewan Urban Municipalities Association (SUMA) was not to use the name “Municipalities of Saskatchewan” when referring to their organization until SUMA follows the proper process and the provincial government changes legislation; and WHEREAS SUMA membership has not endorsed this use of “Municipalities of Saskatchewan”; and WHEREAS the continued use of the term “Municipalities of Saskatchewan” will lead to the lack of distinction between SARM and SUMA. BE IT RESOLVED SARM lobby the provincial government to put an immediate stop to this misuse of the term “Municipalities of Saskatchewan” as their legal entity. Carried q Lost q
SaskPower SaskPower Poles 21-21A | RM of Francis No. 127 WHEREAS SaskPower may place power poles within a road allowance of any rural municipality, according to Section 31 of The Power Corporation Act; and WHEREAS according to the Act, SaskPower shall submit a plan indicating the location of the proposed power line to the rural municipality; and WHEREAS a surveyed road allowance may not be where an existing road is positioned. BE IT RESOLVED that SARM request that The Power Corporation Act be amended to include existing roads as well as surveyed road allowances; and BE IT FURTHER RESOLVED that a distance of no less than 30 feet from the centre of the existing road be maintained at all times to allow safe maintenance by the municipality. Carried q Lost q
Ministry of Justice Trespass Law 22-21A | RM of South Qu’Appelle No. 157, RM of Blaine Lake No. 434 WHEREAS the provincial government has moved to strengthen the trespass laws in Saskatchewan to make it the responsibility of individuals to obtain permission of landowners before entering private property; and WHEREAS trespassers show no concern toward the lands they enter without consent and in which damage to property, livestock, and crops is problematic and causes financial hardships to the property owners; and WHEREAS this legislation has been in development for a number of years and the legislation has all but been proclaimed. BE IT RESOLVED that SARM lobby the provincial government to proclaim this legislation and have it fully enacted and become enforceable law in Saskatchewan. BE IT FURTHER RESOLVED that SARM lobby the Ministry of Justice to call for the current trespassing legislation to be better communicated, and landowners be better educated on trespass law; including details on what constitutes and does not constitute trespassing. Carried q Lost q
23 Government of Canada De-listing of Prairie Dogs as Species at Risk 23-21A | RM of Val Marie No. 17, RM of Auvergne No. 76, RM of Lone Tree No. 18, RM of Arlington No. 79 WHEREAS black-tailed prairie dogs are a species protected by The Species at Risk Act, and their status has recently been heightened from “Threatened” to “Endangered”; and WHEREAS local knowledge is such that there are exponentially more black-tailed prairie dogs today than there was 40 years ago and they are out of control; and WHEREAS legislation in neighboring Montana designates the black-tailed prairie dog as a vertebrate pest, and they are controlled. This is not aligned with Canadian legislation and protection efforts which are much more restrictive; and WHEREAS the area occupied in Southern Saskatchewan is the northern most area of their habitat. BE IT RESOLVED that SARM lobby the federal government to remove the black-tailed prairie dogs as a species designated by The Species at Risk Act. Carried q Lost q
Treaty Land Entitlement and Specific Land Claims Tax Loss Compensation 24-21A | RM of Parkdale No. 498 WHEREAS rural municipalities have an obligation to maintain roads servicing Treaty Land Entitlement Reserves and Specific Land Claims; and WHEREAS under the Treaty Land Entitlement Framework Agreement, the Municipal Tax Loss Compensation Fund was established to ensure that rural municipalities would be in a position to continue to maintain these roads despite the loss of tax revenues related to lands which would become an entitlement reserve; and WHEREAS the fund continues to decrease and appears to be unsustainable without municipalities absorbing significant reductions in monies from the fund. BE IT RESOLVED that SARM lobby the federal government to conduct a review of the Rural Municipal Tax Loss Compensation Fund and initiate the necessary steps to ensure the long-term sustainability of the fund without rural municipalities having to absorb the cost of a debt that was owed by all Canadians. Carried q Lost q
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33 Saskatchewan Parks and SaskTel Business Solutions southeast Saskatchewan. We operate Recreation Association (SPRA) Regina SK I sasktel.com/business campuses in six communities, Regina SK l spra.sk.ca With world-class infrastructure and including Assiniboia, Estevan, The Saskatchewan Parks and over 100 years of commitment to Indian Head, Moosomin, Weyburn, Recreation Association (SPRA) is Saskatchewan, SaskTel is dedicated and Whitewood. Through a network of recreation leaders to providing innovative business partnerships with post-secondary dedicated to energizing our solutions to help your business institutions, we deliver a wide province and changing lives. We succeed. variety of career, vocational and offer opportunities to municipalities academic programming to meet the across Saskatchewan in the areas Simply Agriculture Solutions Inc. educational, economic and labour of community development, grants Saskatoon SK l simplyag.ca force demands of southeastern and funding, consultative services, Simply Agriculture Solutions is a Saskatchewan. training and programming, including non-profit agriculture organization the provincial Communities in that provides education, information STARS (Shock Trauma Bloom initiative. SPRA is empowered and programming, such as the Air Rescue Service) through funding from Sask Lotteries. Saskatchewan Species at Risk Regina & Saskatoon SK l stars.ca Farm Program, to producers in STARS is a charitable, non-profit Saskatchewan Regional Saskatchewan. organization. Before a helicopter can Parks Association lift off, before a crew member can Saskatoon SK I SMS Equipment Inc. don a flight suit, before a ventilator saskregionalparks.ca Acheson AB I smsequipment.com can be turned on, we rely on the The Saskatchewan Regional SMS Equipment is built on a support of rural and urban Parks Association represents the foundation of over 100 years of communities, local emergency Regional Parks in Saskatchewan. combined entrepreneurial spirit. We responders, and donors. We ensure Our mission is to develop, maintain support the construction, forestry, that each person who needs and promote a strong association mining, and utility industries through emergency medical care receives it. of regional parks; to encourage the sales and service of heavy-duty Together, we are all STARS. preservation of the natural beauty equipment in Canada, Alaska and within our parks while ensuring Mongolia. Partnering with world- healthy recreational and tourism renowned companies, including our opportunities and experiences; and to flagship brand Komatsu, we provide foster entrepreneurial and new park high-quality equipment solutions to development. our valued customers.
SaskEnergy Souris Valley Industries Ltd. Regina SK l saskenergy.com Weyburn SK l sviprecast.com Damage prevention is a shared Only Saskatchewan precast concrete responsibility. SaskEnergy has manufacture of bridge components! SUCCESS Office Systems numerous programs in place to Located in Weyburn, SK we have Regina SK l successos.com ensure our natural gas system produced quality precast products Celebrating over 30 years of business runs safely, and continuously, in for over 40 years. Along with the in Saskatchewan, SUCCESS Office communities and rural areas across bridge components, we produce Systems offers new and exciting the province. SaskEnergy and its concrete septic and holding tanks, office technologies all across the affiliated companies support an manholes, catch basins, concrete province. We are actively engaged in approach to protect people, property pipe, box culverts and specialty the business of providing equipment and the environment by providing products. CPCQA and CSA Certified and technical service to businesses leading and engaging communication, Products. and organizations of all sizes. and by ensuring all site disturbance SUCCESS can outfit your organization Southeast College risks, integrity of assets and public to any level of “connected” you safety are managed through Damage Estevan SK l southeastcollege.org require and will provide scalable Prevention Program. Southeast College serves a solutions allowing you to integrate region that encompasses over new technologies into your office SaskPower 70 communities spread throughout to be more productive and cost Regina SK I saskpower.com 20,000 square kilometers in efficient.
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WellTraxx Ltd. Eastend SK l welltraxx.com WellTraxx Ltd. provides oil and gas asset management software solutions, GIS mapping and professional administrative support to rural municipalities and Triod Supply Ltd. landowners. North Battleford SK l WorkSafe Saskatchewan triodsupply.net Regina SK l worksafesask.ca Triod Supply Ltd. sells Bush Hog WorkSafe Saskatchewan is an injury and Rhino rotary mowers, Black Cat prevention and workplace safety Blades, Landa pressure washers, etc. partnership between the WCB and University of Regina - Career & the Ministry of Labour Relations Professional Development and Workplace Safety. Through the Regina SK I uregina.ca/cce/career- partnership, both agencies offer development programs and supports that help Move your career forward with one employers and workers develop of our life-changing professional workplace safety and health programs. We offer non-credit programs.
36 In Memoriam
Henry Kostuik Roland Hook Earl Ballard Edward Clark Administrator, 1971 – 1994 Reeve, 1973 – 1982 Councillor, Division 2, Councillor, 1987 – 1994 RM of Coalfields No. 4 Councillor, 1968 – 1972 1972 – 1973 RM of Meeting Lake No. 466 RM of Shamrock No. 134 RM of Lost River No. 313 Harry Baker Joseph Siegfried Hoffman Councillor, 1973 – 1982 Larry Knelsen Garnet Vigoren Councillor, 1991 – 2002 RM of Surprise Valley No. 9 Councillor, 1999 – 2004 Councillor, 1990 – 2018 RM of Frenchman Butte No. 501 RM of Shamrock No. 134 RM of Lakeview No. 337 Joseph (Tony) Joseph Clarence Anton Frischholz Trent Lang George Fast Nicodemus Councillor, 1981 – 1984 Councillor, 2014 – 2020 Reeve, 1983 – 1984 Councillor, 1997 – 2015 RM of Surprise Valley No. 9 RM of Abernethy No. 186 Councillor, Division 1, RM of Frenchman Butte No. 501 1967 – 1980 Adolph Hoffart Adam Wosminity William Wilson Councillor, 1985 – 1991 Councillor, 2000 – 2012 RM of Rosemount No. 378 Councillor, 1996 – 2006 RM of Surprise Valley No. 9 RM of Cote No. 271 Ed Hoffart RM of Lakeland No. 521 Secretary, 1964 – 1966 Dennis Kendall Terry Ivey Councillor, 1997 – 2012 Councillor, 2017 RM of Rosemount No. 378 RM of Reciprocity No. 32 RM of Cote No. 271 Edward A. Hoffart Administrator, 1967 – 1993 Terry William Frederick Lyle Shantz Councillor, Division 1, Reeve, 1981 – 1986 RM of Buffalo No. 409 1981 – 1986 Councillor, Division 6, RM of Laurier No. 38 1971 – 1980 RM of Usborne No. 310 Richard Stajniak Reeve, 2012 – 2016 Councillor, 1996 – 2012 RM of Golden West No. 95
37 Convention Sponsors DIAMOND Sponsors
PLATINUM Sponsors
GOLD Sponsors
SILVER Sponsors
BRONZE Sponsors Saskatchewan Association of Rural Municipalities 2301 Windsor Park Road, Regina, SK S4V 3A4 P: 306.757.3577 | [email protected] | www.sarm.ca