Public Document Pack AB PETERBOROUGH CITY COUNCIL SUMMONS TO A RECONVENED MEETING You are invited to attend a reconvened meeting of the Peterborough City Council, which will be held in the Council Chamber, Town Hall, Peterborough on WEDNESDAY 26 JULY 2017 at 7.00 pm AGENDA Page No. 1. Apologies for Absence 2. Declarations of Interest 3. Minutes of the meeting held on: (a) 22 May 2017 - Mayor Making 5 - 6 (b) 22 May 2017 - Annual Council 7 - 12 COMMUNICATIONS TIME 4. Mayor's Announcements 5. Leader's Announcements QUESTIONS AND PETITIONS 6. Questions from Members of the Public 7. Petitions (a) Presented by Members of the Public (b) Presented by Members 8. Questions on Notice (a) To the Mayor (b) To the Leader of Member of the Cabinet (c) To the Chair of any Committee or Sub-Committee (d) To the Combined Authority Representatives RECOMMENDATIONS AND REPORTS 9. Executive and Committee Recommendations to Council (a) Cabinet Recommendation - Safer Peterborough Partnership Plan 13 - 40 2017 - 2020 (b) Cabinet Recommendation - Adoption of Peakirk Neighbourhood 41 - 110 Plan (c) Audit Committee Recommendation - Updates to the Constitution 111 - 204 (d) Licensing Committee Recommendation - Proposed Taxi Policy 205 - 292 10. Questions on the Executive Decisions Made Since the Last Meeting 293 - 302 11. Questions on the Combined Authority Decisions Made Since the Last 303 - 332 Meeting COUNCIL BUSINESS 12. Motions on Notice 333 - 334 13. Reports to Council (a) Notification of Changes to the Executive Functions - Officer 335 - 370 Delegations (b) Consultation on Changes of Governance with Fire 371 - 382 (c) Appointment of the Interim Monitoring Officer 383 - 384 11 July 2017 Town Hall Bridge Street Peterborough Chief Executive Emergency Evacuation Procedure – Outside Normal Office Hours In the event of the fire alarm sounding all persons should vacate the building by way of the nearest escape route and proceed directly to the assembly point in front of the Cathedral. The duty Beadle will assume overall control during any evacuation, however in the unlikely event the Beadle is unavailable, this responsibility will be assumed by the Committee Chair. Recording of Council Meetings: Any member of the public may film, audio-record, take photographs and use social media to report the proceedings of any meeting that is open to the public. A protocol on this facility is available at: http://democracy.peterborough.gov.uk/ecSDDisplay.aspx?NAME=Protocol%20on%20the%20use%20of%20 Recording&ID=690&RPID=2625610&sch=doc&cat=13385&path=13385 For more information about this meeting, including access arrangements and facilities for people with disabilities, please contact Pippa Turvey in the City Council's Democratic Services team on Peterborough (01733) 452460 or by email at [email protected] There is an induction hearing loop system available in all meeting rooms. Some of the systems are infra-red operated, if you wish to use this system then please contact Philippa Turvey on 01733 452460. This page is intentionally left blank AB MINUTES OF THE ANNUAL COUNCIL MAYOR MAKING MEETING HELD WEDNESDAY 22 MAY 2017 COUNCIL CHAMBER, TOWN HALL, PETERBOROUGH Present: Councillors Aitken, Ali, Allen, Ash, Ayres, Bisby, Bond, Brown, Bull, Casey, Cereste, Clark, Coles, Davidson, Dowson, Ellis, Elsey, Ferris, Fitzgerald, Fower, Judy Fox, John Fox, Fuller, Harper, Hiller, Holdich, Hussain, Amjad Iqbal, Azher Iqbal, Jamil, Johnson, King, Lamb, Lane, Nadeem, Nawaz, Okonkowski, Over, Peach, Rush, Sanders, Saltmarsh, Sandford, Seaton, Serluca, Shaheed, Sharp, Smith, Stokes, Sylvester, Walsh, and Whitby 1. Apologies for Absence Apologies for absence were received from Councillors Barkham, Goodwin, Khan, Lillis, Martin, and Shearman. 2. Election for the Mayor for 2017 / 2018 The Retiring Mayor, Councillor David Sanders, requested nominations for the election of Mayor for 2017 / 2018. Councillor John Fox was nominated by Councillor Hiller, and this was seconded by Councillor Holdich. There being no other nominations, Councillor John Fox was duly elected Mayor for the Municipal Year 2017 / 2018. The Mayor made and signed his Declaration of Office and the retiring Mayor, Councillor Sanders invested the Mayor with his Chain of Office and Councillor Sanders invested the Mayoress, Councillor Judy Fox, with her Chain of Office. 3. Election for the Deputy Mayor for 2017 / 2018 The Mayor invited nominations for the election of Deputy Mayor for 2017 / 2018. Councillor Ash was nominated by Councillor Saltmarsh and this was seconded by Councillor Sandford. There being no other nominations, Councillor Ash was duly elected Deputy Mayor for the Municipal Year 2017 / 2018. The Deputy Mayor made and signed his Declaration of Office. The Mayor invested the Deputy Mayor with his Chain of Office and the Mayor invested the Deputy Mayoress, Mrs Doreen Roberts, with her Chain of Office. 4. Investiture of Badges of Office and Vote of Thanks to the Retiring Mayor Councillor Holdich proposed a vote of thanks to the retiring Mayor, Councillor Sanders 5 and congratulated him on his successful year and his ability to embrace all aspects of the Mayoral role with commitment and good humour. This vote of thanks was seconded and endorsed by Councillor Fitzgerald. Group Leaders endorsed the vote of thanks, commenting on the firm, fair, and fun manner in which Councillor Sanders had chaired the Full Council meetings during the year. Following Group Leaders comments, all Members agreed to support the vote of thanks. Councillor Sanders responded to the vote of thanks by commending the work of the Charity Committee in raising over £40,000 over the year. Councillor Sanders further thanked Jacie Drabble, Reverend Simon Kaye, Councillor Sharp and Christine Wilson for supporting him and ensure that his year was so enjoyable. He had considered it an honor to take on the role, which had allowed him to see the hard work of Peterborough residents first hand. Councillor Sanders went on to announce his resignation as Councillor and the Conservative Party. He wished the Mayor and Mayoress good luck for their year in office. The Mayor invited Councillor Sanders to receive his Past Mayors Badge in recognition of his service to the city during his term of office. Upon receiving his Past Mayors Badge, Councillor Sanders presented the Jacie Drabble with a gift, the retiring Deputy Mayor, Councillor Sharp, with his Badge, the retiring Deputy Mayoress, Ms Christine Wilson, with a gift and the retiring Mayor’s Chaplain, Reverend Simon Kaye with a gift. The Mayor declared he would continue throughout the year to work within and build on the Council’s community cohesion strategy. This would involve working to support local businesses. The Mayor would further continue to build on the work of the Armed Forces Partnership Board. The Mayor’s charities for the 2017/18 year would be Addenbrooke’s Charitable Trust, Peterborough Sea Cadets, and Peterborough Shopmobility. The Mayor’s Chaplain for the year would be Reverend George Rogers. Following the conclusion of the ceremonial part of the proceedings, the meeting was adjourned for refreshments. 6.30pm – 7:17pm Mayor 6 AB MINUTES OF THE ANNUAL COUNCIL MEETING HELD WEDNESDAY 22 MAY 2017 COUNCIL CHAMBER, TOWN HALL, PETERBOROUGH THE MAYOR – COUNCILLOR JOHN FOX Present: Councillors Aitken, Ali, Allen, Ash, Ayres, Bisby, Bond, Brown, Bull, Casey, Cereste, Clark, Coles, Davidson, Dowson, Ellis, Elsey, Ferris, Fitzgerald, Fower, Judy Fox, John Fox, Fuller, Harper, Hiller, Holdich, Hussain, Amjad Iqbal, Azher Iqbal, Jamil, Johnson, King, Lamb, Lane, Murphy, Nadeem, Nawaz, Okonkowski, Over, Peach, Rush, Saltmarsh, Sandford, Seaton, Serluca, Shaheed, Sharp, Smith, Stokes, Sylvester, Walsh, and Whitby 1. Apologies for Absence There were apologies for absence from Councillor Khan, Lillis, Martin, Shearman, and Barkham. 2. Declarations of Interest There were no declarations of interest. 3. Minutes of the Meetings held on 12 April 2017 The minutes of the meeting held on 12 April 2017 were approved as a true and accurate record. 4. Mayor’s Announcements There were no announcements from the Mayor. 5. Political Groups and Group Officers 2017 / 2018 The Mayor invited the Legal Officer to speak. The Legal Officer advised the Council that, following the resignation of Councillor Sanders from the Council, his name required removal from the political group list. Councillor Sanders’ resignation further impacted on the political balance of the Council, to be discussed later in the agenda, as the Council was now in a position of no overall control. Group Leaders had met and agreed to maintain the status quo of political balance, to be reviewed following the 8 June 2017 bye-election. There were no committee meetings to be held before this date. The membership of Political Groups and their Officers for the Municipal Year 2017 / 2018 were noted and agreed (unanimous), subject to the following amendments: 1. The removal of Councillor Sanders from the political group list; 2. The Labour Group ‘Chairman’ being amended to ‘Chair’; 3. The Conservative Group Secretary being amended to Councillor Ayres; and 4. The Conservative Group Press Officer being amended to Councillor Fitzgerald. 7 6. Appointment of the Executive and Leader’s Scheme of Delegations Councillor Holdich addressed the meeting and moved the recommendations as detailed within the report and presented his Scheme of Delegations advising that he would be retaining responsibility for ‘Cambridgeshire and Peterborough Combined Authority’.