Signed Robert a Robinson Robert a Robinson FRICS FSLCC Town Clerk

Cyngof Tref Y Trallwng Welshpool Town Council Y Porth i Gymru | The Gateway to Wales

NOTICE OF A FULL MEETING OF WELSHPOOL TOWN COUNCIL

To be held in The Council Chamber Town Hall Welshpool on Wednesday 30th January at 7pm

All members of Welshpool Town Council are invited to attend a meeting of the Full Council to be held on Wednesday 30th January 2019 at 7pm in the Council Chamber of the Welshpool.

The agenda and supporting papers are attached.

Signed Robert A Robinson Robert A Robinson FRICS FSLCC Town Clerk

24th January 2019

Cyngof Tref Y Trallwng Welshpool Town Council Y Porth i Gymru | The Gateway to Wales

AGENDA

of a meeting held in The Council Chamber Town Hall Welshpool on Wednesday 30th January 2019 at 7pm

1. Welcome by the Mayor To receive a welcome from the Mayor Cllr Steve Kaye

2. Apologies for absence To record any apologies for absence.

3. Questions from the public To receive any questions from the public notified to the Town Clerk prior to the meeting.

4. Minutes of the last meeting To approve the minutes of the last meeting.

5. Declarations of interest To record any declarations of interest.

6. Mayoral announcements To receive any Mayoral announcements and to receive details of any activities of note during the previous month.

7. Financial Report

7.1 Management Figures to 31.12.2019 To receive the management figures to 31st December 2019 at appendix A1.

7.2 Orders for payment To receive and approve the orders for payment as set out at appendix A2.

7.3 Bank Balances: To note the current bank balances as follows: Investment balance £75,000.00 Current account £127,524.98 Deposit account £5,811,22 Town Services £37.50 Civic Pride £26,504.70 Tourist Information Centre £3,068.23 Dementia account £3051.58 Total £240,998,21

8 Statutory Documents

8.1 Standing Orders To consider and approve the Standing Orders as issued with the December 2018 agenda. (please let the Town Clerk know if you need another copy)

9 Strategy and Policy Committee

9.1 Minutes To receive the minutes of the last meeting of this Committee.

10 Care and Community Committee

10.1 Minutes To receive the minutes of the last meeting of this Committee.

10.2 Minute no 5.2 Ann Holloway Centre Charges The Committee considered a chart on day centre charges for the ensuing year.

Number of private Amount per day Amount per day Cost of special Clients from (previously) (special offer) offer Welshpool including meal 11 £17.25 £10.25 £3,696 (1.38p Band D)

The reduced charges for Welshpool Clients has been in place for 3 months. It was felt that to raise the charges to the same level as before would discourage Clients from remaining at the centre. The budget for 2019-2020 has been set and did not include increasing these charges.

11 Planning and Development Committee

11.1 Minutes To receive the minutes of the last meeting of this Committee.

11.2 Planning Applications To consider the following planning application:

Ref: 19/0057/ADV 18a-19 Berriew Street Welshpool The display of 1 x non-illuminated projected sign. See appendix B1.

Ref: 19/0065/FUL Kenton Jones Welshpool Erection of an extension to an existing workshop and for the construction of modular buildings. See appendix B2.

Ref: 18/0903/FUL 2 Severn Street Welshpool Change of use of the building from D2 to D1, refurbishment of existing roof, proposed extension to the rear of property, demolition of yard wall and all associated works. See appendix B3.

Ref: 19/0071/LBC 40 Salop Road, Welshpool Alterations to leanto,steps and chimney, fitting of steel gate and external installation and render. See appendix B4.

12 Tourism and Events Committee

12.1 Minutes To receive the minutes of the last meeting of this Committee.

12.2 Minute no 7 Festival of Music The Committee received an update on this event which is taking a new format this year. The new Committee is planning to expand the music side to include families. There is also an approach expected from the existing organiser with another music related event but there are no details. Recommendation: The Committee recommends that the Town Council supports this event as follows: a) All monies collected are to be paid through the Town Council accounts. b) A member of the Council to be part of the organising committee. c) The Town Council logo appears on the publicity. d) The Town Council would provide an event plan to ensure all activities are recorded and all regulations complied with. e) Subject to the above the insurance for the event can be covered by the Town Council at nil cost to either party.

12.3 Minute no 8 : Operation London Bridge The Committee considered the attached paper on a plan to be implemented upon the passing of a member of the Royal Family. Recommendation The Committee recommends that the plan set out in appendix C.

12.4 Minute no 9 Rotary Club of Welshpool – Youth Exchange The Committee considered a proposal to work with the Rotary Club of Welshpool in supporting the above event. There is some concern that this event may not continue without the support of the Town Council. (see appendix D) Recommendation The Committee recommends that an offer is made to the Welshpool Rotary Club to support the High School Canadian Exchange event as follows: f) All monies collected are to be paid through the Town Council accounts. g) A member of the Council to be part of the organising committee. h) The Town Council logo appears on the publicity. i) The Town Council would provide an event plan to ensure all activities are recorded and all regulations complied with. j) Subject to the above the insurance for the event can be covered by the Town Council at nil cost to either party.

13 Finance and General Purposes Committee

13.1 Minutes To receive the minutes of the last meeting of this Committee.

14 Donations There are no applications for financial assistance for this meeting.

Budget £2,000.00 Allocated to date £950.00 Balance £1,050.00

The Council policy is to allocate up to £250 per application

15 Dates of February 2019 meetings:

Council Meetings Day Date Month Time Committee Location

Wednesday 6th February 6.30pm Council Services Council Chamber

Wednesday 6th February 7.15pm Strategy and Policy Council Chamber

Wednesday 13th February 6.30pm Care & Community Council Chamber

Wednesday 13th February 7.15pm Planning & Development Council Chamber

Wednesday 20th February 6.30pm Events & Tourism Council Chamber

Wednesday 20th February 7.15pm Finance & Council Administration Chamber

Wednesday 27th February 7pm Full Council Council Chamber

Other Meetings

Day Date Month Time Meeting Location

Wednesday 7th February 6pm BLT Burgesses Land Council Trust objective 2 Chamber

Wednesday 26th February 6-7.30pm Councillor Surgery Corn Exchange

APPENDIX A1

APPENDIX A2

APPENDIX B1

Ref: 19/0057/ADV 18a-19 Berriew Street Welshpool The display of 1 x non-illuminated projected sign.

APPENDIX B2

Ref: 19/0065/FUL Kenton Jones Welshpool Erection of an extension to an existing workshop and for the construction of modular buildings.

SITE LAYOUTS

EXISTING BUILDING

PROPOSED BUILDING

EXISTING BUILDING

PROPOSED BUILDING

APPENDIX B3

Reg: 18/0903/FUL 2 Severn Street Welshpool Change of use of the building from D2 to D1, refurbishment of existing roof, proposed extension to the rear of property, demolition of yard wall and all associated works.

FRONT AND REAR ELEVATIONS

PROPOSED EXTENSION

EXTENSION DETAILS

APPENDIX B4

LOCATION PLAN

FRONT ELEVATION

EXISTING FLOOR PLAN

PROPOSED FLOOR PLAN

EXISTING ELEVATIONS

PROPOSED ELEVATIONS

PHOTOGRAPHS WITH APPLICATION

Reduction in size and modification of rear lean to (& associated works). Modification to concrete steps and fitting of steel gate to rear. Reduction in height of chimney. Application of external insulation and render (painted grey) to rear brickwork walls

APPENDIX C

Cyngof Tref Y Trallwng Welshpool Town Council Y Porth i Gymru | The Gateway to Wales

Operation London Bridge

1. Introduction The purpose of Report is to ensure Councillors are aware of Operation London Bridge. What is Operation London Bridge?

2. National plans Operation London Bridge is the codename for the plan for what will happen in the days after the death of Queen Elizabeth II.

The plan was originally devised in the 1960s and is updated several times each year. It involves planning from government departments, the Church of England, Metropolitan Police Service, the British Armed Forces, media and Royal Parks of London.

Some key decisions relating to the plan were made by the Queen herself, although some can only be made by her successor after her death.

The phrase "London Bridge is down" will announce the death of the Queen to the Prime Minister and key personnel, setting the plan into motion.

3. Official Plan The Queen's private secretary will be the first official to handle the news.

The private secretary's first act will be to contact the Prime Minister, and civil servants will convey the phrase "London Bridge is down" using secure telephone lines.

The Foreign Office's Global Response Centre, based at a secret location in London, will communicate the news to the governments of the 51 other countries that are part of the Commonwealth of Nations, of which the Queen is the Head. (Of the 51 other Commonwealth nations, 15 are additionally Commonwealth realms, of which the Queen is also head of state).

The media would be informed via an announcement to the Press Association and the BBC through the Radio Alert Transmission System (RATS) and to commercial radio through a network of blue "obit lights" which will alert presenters to play "inoffensive music" and prepare for a news flash.

A footman would pin a dark-edged notice to the gates of Buckingham Palace.

At the same time, the palace website would display the same notice. Parliament would be recalled.

If possible it would meet within hours and the Prime Minister would address the House of Commons. Immediately following the announcement, the Royal Mint would begin producing new coins and banknotes with the new Monarch's image on them, for issue upon his or her accession.

The day after the Queen's death, the Accession Council would meet at St James's Palace to proclaim the new Monarch. Parliament would meet that evening when MPs would swear allegiance to the new Monarch. Different arrangements for moving the Queen's coffin are planned depending on where she dies.

For example, if the Queen dies at Windsor Castle or Sandringham House, it would be moved by car to Buckingham Palace within a couple of days. If the Queen dies overseas, it would be brought by No.32 (The Royal) Squadron to RAF Northolt and then by car to Buckingham Palace.

If the Queen dies at Holyrood Palace or Balmoral Castle in Scotland, the coffin would first lie in repose at Holyrood Palace followed by a service of reception at St Giles' Cathedral in Edinburgh. Following this, the coffin would then be transported to Waverley Station and then taken by the Royal Train to London. In all cases the coffin would be taken to the throne room at Buckingham Palace. Four days after the Queen's death, it would be moved to Westminster Hall and lie in state for four days.

The State Funeral would be held at Westminster Abbey nine days after the Queen's death, after which her body would be buried in a prepared tomb at St George's Chapel, Windsor Castle.

4. What Welshpool Town Council needs to do now

Powys County Council will have a lead Officer responsible for Operation London Bridge.

Welshpool Town Council should seek to have some discussion with PCC at an early stage.

It is important that Welshpool Town Council has an understanding of what is entailed including factors such as: Mourning Protocol Flag Flying, Book of Condolence, Events during the period of Mourning, Proclamation, Day Dress Code and Marking a Silence.

The discussions will ensure that protocols for both Councils work in harmony.

Welshpool initial plan The initial plan upon being notified of the Queen’s passing is to be:

i) Both Union Jack and Welsh Flags at Town Hall to be at half- mast until the funeral has been held. ii) All flags at the Tourist Information Centre to be at half-mast until the funeral has been held. iii) All flags at the Memorial Gardens to be at half-mast until the funeral has been held. iv) Barriers to be created area around the Town Hall frontage for flowers from the public. This area to be well signed and a banner in place to be put on the wall of the Town Hall. v) A picture of the queen to be put on the easel outside the Town Hall in the area for flowers for the duration of the 12 days. vi) Flowers to be monitored watered as needed and dead ones removed tactfully. vii) Town Hall to be coloured in Red White and Blue for the period. viii) Book of condolence to be available in the Tourist Information Centre for people to sign and leave messages for the 12 day period. ix) The Day Centre to be open on the day of the funeral for clients to be part of the proceedings. The Town Clerk to be present. x) A beacon will be lit outside the Town Hall on the funeral day form the start of the funeral until the early evening. xi) The Red Bank beacon will be lit on the funeral day form the start of the funeral until the early evening. xii) The Mayor to make a statement to the press as attached.

5. Recommendations It is recommended that the Town Council:

i) Agree to participate in Operation London Bridge. ii) Work in partnership with Powys County Council to ensure that both are in harmony with any plans. iii) Approve and implement the plan ready for implementation.

Robert A Robinson FRICS FSLCC Town Clerk December 2018

PRESS STATEMENT FROM WELSHPOOL TOWN COUNCIL

The Mayor, Councillors, Town Clerk and Staff of Welshpool Town Council are saddened by the passing of our Queen. She has been a wonderful monarch and will be missed around the globe as well as here in Welshpool.

I know many in Welshpool will remember her visit to us 2010 where she met so many of the local residents.

God bless her.

APPENDIX D

Welshpool Town Council Y Porth i Gymru | The Gateway to Wales

WELSHPOOL ROTARY CLUB CANADIAN EXCHANGE VISITS – WELSHPOOL/WATERFORD

1. Introduction The Youth Exchange event between Waterford in Canada and Welshpool has been in place for over 20 years. In the even years the Welshpool Students go to Waterford in Canada and in the odd years the Canadian Students come to Welshpool.

2. 2019 event The 2019 event is due to take place in the next few weeks. This is where approx. 10 students from Waterford Canada and 10 students from Welshpool High School meet in Welshpool and spend a week together. There are a number of trips and outings all funded by the Welshpool Rotary Club. There is no Rotary income and the Rotary Club covers all expenses.

3. Current issues The current issues revolve around event planning documents and insurances. It appears that this year’s event is in jeopardy and so could future events if a solution cannot be found. The problem is that new rules say that Rotary International (governing body) needs to give permission for the event to take place; in turn each District needs to give its approval. This red tape has ended up with nothing actually happening to confirm approvals. Without these approvals there is no insurance cover by Rotary and the event cannot proceed.

4. What the Council could do The Town Council could offer: a) To run the event jointly with Rotary. b) Rotary would fund and run the event as before. c) Town Council would ensure proper paperwork for the event is in place. d) The Town Council would receive through its accounts any income and pay it out to Rotary. e) The Town Council would have a representative on the organising committee. f) The Town Council would insure the event through our normal events (which is at no cost). This would allow the event to take place in 2019 and into the future and is a no cost to the Council.