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Welshpool Town Council EVENTS and TOURISM COMMITTEE

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Welshpool Town Council EVENTS and TOURISM COMMITTEE Welshpool Town Council Y Porth i Gymru | The Gateway to Wales Committee members Cllr C Davies (Chair), Cllr C Robinson (Vice Chair), Cllrs H Chave. Cllr R Church, Cllr M Douglass, Cllr J Ellis, Cllr S Kaye, Cllr N Morris and Cllr F Veenstra. Committee remit Responsible for the Tourist Information Centre, Web Site & social media, Newsletters, Events, Marketing, Town Guide Tourism co-ordination, Tourism booklets and Tourism consultations Committee authority The Committee’s authority is limited to making recommendations to the Full Council and following Council’s approval to implement such decisions. EVENTS AND TOURISM COMMITTEE AGENDA for a meeting to be held in the Council Chamber Town Hall Welshpool on Wednesday 23rd January 2019 at 6.30pm 1. Apologies for absence To record any apologies for absence. 2. Minutes To approve the minutes of the last meeting. 3. Declarations of interest To record any declarations of interest. 4. Review of recent events To consider and review recent activities held since the last meeting: Christmas Lights Winter Festival 100 years since Women gained the vote Christmas Party 5. Tourist Information Centre The consider update on the Tourist Information Centre and progress with the business plan including the latest financial report. (figures will be available at the meeting) 1 6. Cycle 360 There is an international Wales cycle race coming to Welshpool on 25/26th July 2019. They will end the days racing in the afternoon and leave the following morning. The plan is to camp at Maes y Dre and have an evening event for the public. 7. Festival of Music To receive an update on this event which is taking a new format this year. 8. Royal Family Plans To consider the attached paper on a plan to be implemented upon the passing of a member of the Royal Family. 9. Any other business To consider any other business notified to the Chair or Town Clerk prior to the start of the meeting. 2 Cyngof Tref Y Trallwng Welshpool Town Council Y Porth i Gymru | The Gateway to Wales Operation London Bridge 1. Introduction The purpose of Report is to ensure Councillors are aware of Operation London Bridge. What is Operation London Bridge? 2. National plans Operation London Bridge is the codename for the plan for what will happen in the days after the death of Queen Elizabeth II. The plan was originally devised in the 1960s and is updated several times each year. It involves planning from government departments, the Church of England, Metropolitan Police Service, the British Armed Forces, media and Royal Parks of London. Some key decisions relating to the plan were made by the Queen herself, although some can only be made by her successor after her death. The phrase "London Bridge is down" will announce the death of the Queen to the Prime Minister and key personnel, setting the plan into motion. 3. Official Plan The Queen's private secretary will be the first official to handle the news. The private secretary's first act will be to contact the Prime Minister, and civil servants will convey the phrase "London Bridge is down" using secure telephone lines. 3 The Foreign Office's Global Response Centre, based at a secret location in London, will communicate the news to the governments of the 51 other countries that are part of the Commonwealth of Nations, of which the Queen is the Head. (Of the 51 other Commonwealth nations, 15 are additionally Commonwealth realms, of which the Queen is also head of state). The media would be informed via an announcement to the Press Association and the BBC through the Radio Alert Transmission System (RATS) and to commercial radio through a network of blue "obit lights" which will alert presenters to play "inoffensive music" and prepare for a news flash. A footman would pin a dark-edged notice to the gates of Buckingham Palace. At the same time, the palace website would display the same notice. Parliament would be recalled. If possible it would meet within hours and the Prime Minister would address the House of Commons. Immediately following the announcement, the Royal Mint would begin producing new coins and banknotes with the new Monarch's image on them, for issue upon his or her accession. The day after the Queen's death, the Accession Council would meet at St James's Palace to proclaim the new Monarch. Parliament would meet that evening when MPs would swear allegiance to the new Monarch. Different arrangements for moving the Queen's coffin are planned depending on where she dies. For example, if the Queen dies at Windsor Castle or Sandringham House, it would be moved by car to Buckingham Palace within a couple of days. If the Queen dies overseas, it would be brought by No.32 (The Royal) Squadron to RAF Northolt and then by car to Buckingham Palace. 4 If the Queen dies at Holyrood Palace or Balmoral Castle in Scotland, the coffin would first lie in repose at Holyrood Palace followed by a service of reception at St Giles' Cathedral in Edinburgh. Following this, the coffin would then be transported to Waverley Station and then taken by the Royal Train to London. In all cases the coffin would be taken to the throne room at Buckingham Palace. Four days after the Queen's death, it would be moved to Westminster Hall and lie in state for four days. The State Funeral would be held at Westminster Abbey nine days after the Queen's death, after which her body would be buried in a prepared tomb at St George's Chapel, Windsor Castle. 4. What Welshpool Town Council needs to do now Powys County Council will have a lead Officer responsible for Operation London Bridge. Welshpool Town Council should seek to have some discussion with PCC at an early stage. It is important that Welshpool Town Council has an understanding of what is entailed including factors such as: Mourning Protocol Flag Flying Book of Condolence Events during the period of Mourning Proclamation Day Dress Code Marking a Silence. The discussions will ensure that protocols for both Councils work in harmony. 5. Welshpool initial plan The initial plan upon being notified of the Queen’s passing is to be: i) Both Union Jack and Welsh Flags at Town Hall to be at half- mast until the funeral has been held. ii) All flags at the Tourist Information Centre to be at half-mast until the funeral has been held. 5 iii) All flags at the Memorial Gardens to be at half-mast until the funeral has been held. iv) Barriers to be created area around the Town Hall frontage for flowers from the public. This area to be well signed and a banner in place to be put on the wall of the Town Hall. v) A picture of the queen to be put on the easel outside the Town Hall in the area for flowers for the duration of the 12 days. vi) Flowers to be monitored watered as needed and dead ones removed tactfully. vii) Town Hall to be coloured in Red White and Blue for the period. viii) Book of condolence to be available in the Tourist Information Centre for people to sign and leave messages for the 12 day period. ix) The Day Centre to be open on the day of the funeral for clients to be part of the proceedings. The Town Clerk to be present. x) A beacon will be lit outside the Town Hall on the funeral day form the start of the funeral until the early evening. xi) The Red Bank beacon will be lit on the funeral day form the start of the funeral until the early evening. xii) The Mayor to make a statement to the press as attached. 6. Recommendations It is recommended that the Town Council: i) Agree to participate in Operation London Bridge. ii) Work in partnership with Powys County Council to ensure that both are in harmony with any plans. iii) Prepares a plan ready for implementation. Robert A Robinson FRICS FSLCC Town Clerk December 2018 6 PRESS STATEMENT FROM WELSHPOOL TOWN COUNCIL The Mayor, Councillors, Town Clerk and Staff of Welshpool Town Council are saddened by the passing of our Queen. She has been a wonderful monarch and will be missed around the globe as well as here in Welshpool. I know many in Welshpool will remember her visit to us 2010 where she met so many of the local residents. God bless her. 7 .
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