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Penryn Town Council to Be Held on Monday 2 March 2020 at 7.00 P.M

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Penryn Town Council to Be Held on Monday 2 March 2020 at 7.00 P.M YOU ARE HEREBY SUMMONED TO A MEETING OF PENRYN TOWN COUNCIL TO BE HELD ON MONDAY 2 MARCH 2020 AT 7.00 P.M. IN THE COUNCIL CHAMBER, TOWN HALL, PENRYN FOR THE TRANSACTION OF THE UNDERMENTIONED BUSINESS. Town Clerk 25 February 2020 COUNCIL AGENDA 1. APOLOGIES 2. DECLARATIONS OF INTEREST To receive declarations of interest in respect of any items on the agenda 3. DISPENSATIONS 4. PUBLIC PARTICIPATION An opportunity for members of the public to address the Town Council concerning matters on the agenda. Members of public who wish to speak should contact the Town Council by 4.00p.m. on Monday 2 March 2020 to register. For full details of procedures for public speaking at Council meetings, please visit the Town Council’s website, www.penryntowncouncil.co.uk, click on the link below, or visit the Town Council offices and request a copy: Protocol for Public Speaking at Council Meetings PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role. 5. COUNCIL MINUTES To approve as a correct record minutes 174 to 195 of the meeting of the Council held on 3 February 2020 [Pages 4 to 9] 6. COMMITTEE AND WORKING GROUP MINUTES To note the minutes of the meeting of the Planning Committee held on 17 February 2020 [Pages 10 to 12] To note the minutes of the meeting of the Penryn Week Group held on 18 February 2020 [Pages 13 to 14] To note the minutes of the meeting of the Penryn Town Fair Group held on 18 February 2020 [Pages 15 to 16] Page 1 of 81 To note the minutes of the Neighbourhood Plan Group held on 7 January 2020 [Pages 17 to 19] To note the minutes of the Neighbourhood Plan Group held on 4 February 2020 [Pages 20 to 22] To note the minutes of the Climate Group held on 24 February 2020 [Pages 23 to 24] 7. CORRESPONDENCE To receive items of correspondence relevant to the Council 8. MAYOR’S ANNOUNCEMENTS AND ENGAGEMENTS To note the Mayor’s announcements and engagements between 3 February 2020 and 1 March 2020 [Page 25] 9. REPRESENTATIONS BY CORNWALL COUNCIL MEMBERS AND REPORTS BY COUNCILLORS ATTENDING EXTERNAL MEETINGS 10. TOWN CLERK REPORT To receive an update report from the Town Clerk [Page 26] 11. ACCOUNTS – 1 JANUARY TO 31 JANUARY 2020 To approve a list of accounts paid and the monthly statement for the period 1 January to 31 January 2020 [Pages 27 to 38] 12. COMMUNITY GRANTS To consider requests for community grants [Pages 39 to 46] 13. REVIEW OF INTERNAL CONTROLS To review the effectiveness of internal controls [Pages 47 to 54] 14. TEETOTAL COVENANT – TEMPERANCE HALL To receive an update on the public responses to the lifting of the covenant. [Page 55] 15. RECOMMENDATIONS FROM THE CLIMATE GROUP To discuss the recommendations made to the Council by the Climate Group [Page 56] 16. SELECTION OF DEPUTY TOWN MAYOR FOR THE 2020/2021 CIVIC YEAR To select the Deputy Town Mayor for the 2020/2021 civic year [verbal] 17. COMMUNITY GOVERNANCE REVIEW To formulate a response to the Community Governance Review (Stage 3), by the closing date of 24 March 2020 [Pages 57 to 81] 18. EXCLUSION OF PRESS AND PUBLIC To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the public be excluded from the meeting during consideration of the following items by reason of the confidential nature of the items. Proceedings, apart from any resolutions passed, shall remain confidential. 19. TO APPOINT A CONTRACTOR TO REPAIR THE WALL AT THE REAR OF THE LIBRARY To appoint a contractor to carry out the repair to the wall at the rear of the library [to be tabled] Page 2 of 81 20. CHANGE OF ENERGY SUPPLIER To consider a change of energy supply/supplier to a greener tariff [to be tabled] Membership: Councillor Wenmoth (Town Mayor) Councillor M May Councillor Tucker (Deputy Town Mayor) Councillor McSorley Councillor Bennett Councillor Mullins Councillor Cant Councillor Peters Councillor Edwards Councillor Rickard Councillor Garrett Councillor Ruby Councillor Langan Councillor Snowdon Councillor H May Councillor Widdon Page 3 of 81 MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 3 FEBRUARY 2020 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, PENRYN Councillors Wenmoth (Mayor), Tucker (Deputy Mayor), Bennett, Cant, Edwards, Garrett, Langan, M May, McSorley, Mullins, Rickard and Widdon In Attendance Helen Perry (Town Clerk) Councillor J Symons – Cornwall Councillor, Penryn East and Mylor 174. APOLOGIES Apologies for absence were received from Councillors Langan (ill), H May (ill), Peters (family commitment), Ruby and Snowdon (away). Councillor Rickard apologised for having to leave at 8pm 175. DECLARATIONS OF INTEREST Councillors Bennett and McSorley declared a non-registrable interest in Agenda Item No. 13 Community Grants (Sea Cadets). Councillor McSorley declared a disclosable pecuniary interest in Agenda item 22 Appoint a Contractor to Repair the Wall at the Rear of the Library as her spouse has submitted a quotation. 176. DISPENSATIONS There were no requests for dispensations. 177. PUBLIC PARTICIPATION Mrs Gill Grant, Chairman of Penryn Museum Society updated members on the requirement for the Town Council, as the governing body to approve the documents for the museum re-accreditation. 178. MUSEUM ACCREDITATION RESOLVED that the following museum accreditation documents as previously circulated be approved • 1.2 Constitution • 1.3 The Accreditation Mentor agreement with Verity Anthony • 2.1 Forward Plan • 4.2 Collections Development Policy • 5.1 Collections Documentation Policy • 6.1 Collections Care and Conservation Policy • 7.1 Access Policy It was further RESOLVED that the congratulations and thanks of the Council be extended to Mrs Grant, the Museum Society members and the volunteers for their hard work and dedication Proposed by Councillor McSorley and seconded by Councillor M May Page 4 of 81 179. MINUTES RESOLVED that minute numbers 156 to 173 of the meeting of the Council held on 6 January 2020 were approved and signed as a correct record Proposed by Councillor McSorley and seconded by Councillor Mullins 180. COMMITTEE MINUTES The minutes of the meeting of the Planning Committee held on 20 January 2020 were noted The minutes of the meeting of the Penryn Week Group held on 14 January 2020 were noted The minutes of the meeting of the Fair Day Group held on 14 January 2020 were noted 181. CORRESPONDENCE The Town Clerk reported; • CORMAC – have sent notification that from Tuesday 11 February until Friday 14 February 2020, repairs will take place to the retaining wall and culvert at Tremoughdale. A temporary lane closure on Treliever Road will take place during this period. • Consultation – 2020 Off-Street Parking Order consultation for alterations to car park operations and charges. The item will be added to the Planning Meeting Agenda for the meeting scheduled for Monday 17 February 2020 for the Council’s comments. • Code of Conduct Training – will be held during at three venues during March and will be on a first come basis: ▪ 12 March – New County Hall, Truro – 10am to 12pm ▪ 16 March – Town Hall, Saltash – 10am to 12pm ▪ 18 March – Council Offices, Dolcoath, Camborne – 1.30pm to 3.30pm 182. MAYOR’S ANNOUNCEMENTS AND ENGAGEMENTS The list of Mayor’s engagements for the period 7 January 2020 to 3 February 2020 were noted. The Mayor reported that he had met with representatives of the Junior school and was pleased that they will be creating a timeline of local history. 183. REPRESENTATIONS BY CORNWALL COUNCIL MEMBERS AND REPORTS BY COUNCILLORS ATTENDING EXTERNAL MEETINGS Councillor J Symons reported; • That he had attended a meeting regarding the DPD, they are looking to relax the planning regulations on listed buildings Councillor M May reported; • Potholes – Cornwall Council are in the progress of repairing lots of potholes within the County, if you require a pothole to be repaired, email the Town Council Office and they will report the information to the Highways Department at Cornwall Council Page 5 of 81 • Street Cleansing – will only happen if a request is received for the area to be cleaned, requests can be emailed to the Office and staff will forward the request to cleanse on our behalf. • VE Celebrations – the programme is being compiled for the event on 8 May, we were unable to get a 1940’s band, Soul Sensations have been booked. • VE Choir – a request for Councillors to take part in a choir called “Vera and the Elnetts” to sing 1940’s songs for approximately twenty minutes, a practice will be arranged in the Temperance Hall. Councillors Widdon and McSorley agreed to be members of the Choir. Councillor McSorley reported; • Neighbourhood Plan – the launch took place in the library on 18 January 2020, approximately 135 people attended. Distribution of the residents NHP leaflet has commenced. The event at the Rugby Club took place on 1 February. The next meeting of the NHP group is scheduled for Tuesday 4 February at 6:30pm in the Council Chamber. 184. TOWN CLERK’S REPORT The Town Clerk’s report was noted. 185. ACCOUNTS – 1 DECEMBER to 31 DECEMBER 2019 RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 December 2019 be approved. Proposed by Councillor M May and seconded by Councillor Mullins 186. INVESTMENTS UPDATE The investments update report was noted.
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