Board Special Meeting
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Board Special Meeting 2445 – 3rd Avenue South, Seattle WA 98134 Executive Committee Thursday, March 2, 2017, 8:30am-10:30am Board Office Conference Room, John Stanford Center Agenda Call to Order 8:30am I. Approval of agenda II. Approval of February 2, 2017 meeting minutes Discussion and/or Action: I. Board Action Items: 1. Elementary Feeder School Grant (Year 2) from the Satterberg 10 min Foundation II. Review of the March 15 and April 5 legislative session agendas 30 min III. Special Attention items 1. Language Access Policy Update 20 min 2. Board Meeting Minutes 15 min 3. March 4 Board Retreat Agenda Review 5 min IV. Board Policies and/or Procedures V. Routine Items 10 min 1. Community Engagement Superintendent 2016-17 SMART Goal #5 Update 2. Government Relations 3. Board Calendar/Work Plan 4. Executive Committee Work Plan 5. Board 2016-17 SMART Goals Update Adjourn 10:30am (*Please note that this is a working committee. Documents may change before the meeting and/or prior to introduction before the Board. The Board Office maintains the archive for documents that were presented at the meeting.) Board Special Meeting 2445 – 3rd Avenue South, Seattle WA 98134 Executive Committee Thursday, February 2, 2017, 8:30am-10:30am Board Office Conference Room, John Stanford Center Agenda Call to Order This meeting was called to order at 8:30am. Directors Harris & Pinkham were present. Director Peters arrived at 8:39am. Director Burke arrived at 8:55am. This meeting was staffed by Superintendent Larry Nyland, Deputy Superintendent Stephen Nielsen, General Counsel Noel Treat, General Counsel Ronald Boy, Director of Policy and Board Relations Nate Van Duzer, Executive Director of Government Relations & Strategic Initiatives Erinn Bennett, Chief of Student Support Services Wyeth Jessee, Assistant Superintendent of Business & Finance JoLynn Berge, Director of Early Learning Cashel Toner, Head Start Program Manager Gene Gousie, Assistant Superintendent of Human Resources Clover Codd, Assistant Superintendent of Operations Pegi McEvoy, Associate Superintendent of Capital & Facilities Flip Herndon, Associate Superintendent of Teaching & Learning Michael Tolley, Chief Communications Officer Carri Campbell, and Chief Information Officer John Krull. 1. Approval of agenda Director Harris noted the request to move the Superintendent Evaluation item to the end of the Board Action Items discussion. Director Pinkham moved to approve the agenda as amended. Director Harris seconded. This motion passed unanimously. 2. Approval of December 1, 2016 and January 5, 2017 meeting minutes Directors noted the need to table the approval of the December minutes until Director Peters arrived. Director Pinkham moved to approve the January 5, 2017 minutes. Director Harris seconded. This motion passed unanimously. Upon Director Peters’ arrival, Director Harris moved to approve the December 1, 2016 minutes. Director Harris seconded. Director Pinkham abstained. This motion passed 2-0-1. Discussion and/or Action: I. Board Action Items 1. Seattle Preschool Program Ms. Toner provided an overview of the item, proposal and agreement with the City. She noted the request to continue funding current preschool sites, expanding services, and converting 4 current classrooms into inclusion preschool rooms. Directors and staff discussed the location of potential expansion sites and the process for picking these sites. Ms. Toner discussed the changes to the service agreement. City of Seattle representatives, Monica Liang-Aguirre and Dwane Chappelle spoke on the City’s commitment and partnership on this item. Staff and City representatives discussed feedback and participation in the Preschool Taskforce. Directors and staff discussed the layered elements to this request. Directors requested that the motion language be separate for each request, one motion on the continuation or conversion of classrooms already in existence and one on the additional classrooms being proposed. Directors and staff discussed the scope of the proposal and the budget implications involved with the expansion request. Directors addressed concerns around the 25% hold-back by the City. Directors and staff discussed the proposed inclusion sites, how the program assists in ending the opportunity gap, how to identify gifted students, and making sure that these programs are not displacing other existing programs and partnerships. Directors and staff discussed the potential pros and cons to this proposal. Director Harris moved this item forward to the full Board as a split motion with a recommendation for approval of the continued funding of current sites and a recommendation for consideration of the proposed additional sites. Director Pinkham seconded. This motion passed unanimously. 2. Amending Board Policy No. 1210, Annual Organizational Meeting/Election of Officers Mr. Van Duzer provided an overview of this item, noting the current inconsistencies between the policy and State law. Director Pinkham moved this item forward to the full Board with a recommendation for approval. Director Harris seconded. This motion passed unanimously. 3. Levy Cliff Resolution Dr. Nyland discussed the intent of this Resolution, noting that it is evolving as the Legislature makes their decisions on funding education. He discussed the intent to introduce the item on February 15th with action on March 1st. Directors and staff discussed the strategy in proposing this Resolution, the pros and cons to introduction and action at different meetings and the conversations with community partners on keeping this topic at the forefront of the legislature’s mind. Director Harris moved this item forward to the full Board for consideration. Director Pinkham seconded. This motion passed unanimously. 4. 2016-17 and 2017-18 Superintendent Evaluation Process Ms. Bennett provided a synopsis of this item and the collaboration process with staff and Director representatives in developing this new system. Ms. Bennett discussed the new graphic table and how it would be applied in the new system. She highlighted the Washington State School Directors’ Association material and examples. Director Burke provided input on the proposed changes to the process, noting the mindset was to simplify the evaluation process to provide more transparency and clarity. Directors and staff discussed the implementation of the evaluation, the end goal of these evaluations and the usefulness in receiving broader stakeholder feedback. Directors discussed if this item would be able to be utilized in future Superintendent searches. Director Pinkham noted the need to revise some of the language around physical requirements listed on the Superintendent Job Description attachment. Director Harris moved this item forward to the full Board for approval. Director Pinkham seconded. This motion passed unanimously. II. Review of the February 15 and March 1 legislative session agendas February 15: Directors and staff reviewed the agenda. Director Pinkham asked that Elizabeth Peratrovich Day be recognized at the upcoming meeting and asked if recognition on this being African American History month was being planned. Ms. Campbell noted the communications that have gone out to families. Directors discussed having a system of moving items that are recommended for approval to consent after introduction. Staff noted why some of the Capital Project items are recommended for consideration at the time they are presented at Committee and may be items that would be considered for consent even if they were recommended for consideration rather than approval. Directors moved action items 1-2, 8-13 and 15-16 to consent. Director Harris moved to approve the February 15 agenda as amended. Director Pinkham seconded. This motion passed unanimously. March 1: Directors and staff reviewed the agenda. Directors moved action item number 4 to consent. Director Harris discussed inviting the Seattle Legislative Delegation or the Governor to present at a meeting in March. Director Harris moved to approve the March 1 agenda as amended. Director Pinkham seconded. This motion passed unanimously. III. Special Attention items 1. Budget Update and Summer Meetings for Budget Approval Mr. Van Duzer discussed a proposed scheduled for summer meetings depending upon the funding determinations made by the legislature. He further noted the need to reschedule the last Regular meeting in June due to graduations being held on that date. Directors and staff discussed the scheduling options and timing around Public Hearing requirements. Director Harris moved to approve option B1 and to move the June 21st Regular Board meeting to June 28th and to keep the other contingent recommendations in place. Director Pinkham seconded. This motion passed unanimously. 2. March 4, 2017 Board Retreat Agenda Approval Mr. Van Duzer provided an overview of the Retreat agenda. Director Harris suggested placing the word “tool” for the Race & Equity Training and “part 1” to the Legal Boot Camp. Directors and staff discussed student demographics around the city and the long-term vision and needs. Director Harris asked about participating in the City’s Housing Affordability and Livability group as the decisions they make affect the District’s work. Director Harris moved to approve the Retreat agenda as amended. Director Pinkham seconded. This motion passed unanimously. 3. Board Meeting Minutes Mr. Van Duzer asked to table this discussion to the next Executive Committee meeting and to continue the current pilot programs through February. Directors agreed.