MHA Administration Guide

Table of Contents Introduction ............................................................................................................................. 2 Acknowledgements ................................................................................................................. 3 BC Hockey Organizational Statements ................................................................................... 5 BC Hockey Governance Chart ................................................................................................ 8 Role of BC Hockey Directors, Standing Committees, Work Groups, Divisional Committees, Program Committees, Coordinators, Delivery Groups and Task Groups ................................ 9 BC Hockey District Associations ........................................................................................... 21 Role of the District Association .............................................................................................. 22 Understanding the Role of the Local Association .................................................................. 24 Governance and Organizational Design................................................................................ 39 Recruiting Volunteers ............................................................................................................ 62 Risk Management – Protecting Your Assets ......................................................................... 84 Players .................................................................................................................................. 93 Team Selection/Organization .............................................................................................. 103 Team Officials and Support Systems .................................................................................. 113 Officiating ............................................................................................................................ 142 Tournaments, BC Hockey Championships, International Tours/Tournaments .................... 152 Programs for a Lifetime of Hockey ...................................................................................... 182 1 HOCKEY ADMINISTRATION GUIDE th 12 Edition – January 2019 INTRODUCTION BC Hockey is a non-profit organization and member branch of Hockey Canada in charge of governing amateur hockey at all levels in British Columbia and Yukon Territory. Approximately 150 Minor Hockey Associations (MHA), 55,000 players, 4,500 referees, 20,000 official volunteers and countless others make our great game possible. Founded in 1919 as the British Columbia Amateur Hockey Association, BC Hockey has seen many changes and substantial growth over the years. The organization continues to strive to provide training and resources for volunteers so that they may better serve the amateur hockey community. As a volunteer-run organization, BC Hockey is indebted to the individuals who selflessly give their time, skill and support to help promote and foster amateur hockey in BC. The hockey volunteer or administrator is the individual to whom the community looks to organize and administer their hockey program. It is a job that takes tremendous time and effort, often with little acknowledgement for this volunteer effort. The administrative level of our game spans an enormous number of individuals who give of themselves each hockey season for the betterment of the sport and the youth that play our game. The sheer size and diversity of this group leaves our hockey administration fraternity craving increased levels of understanding, knowledge and communication when dealing with the organizational aspects of a MHA, and as a result many Associations are often left searching for answers to specific problems without any clear outpost for their inquiries. With this in mind, we are hopeful that this guide will serve as a valuable reference tool both for those new to administering a hockey program and for those who have a need to refresh their knowledge in specific areas. BC Hockey recognizes the effort of the thousands of volunteers whose individual contributions combine to form the successful amateur hockey program we have in this province. Together we are a great organization; yet, we can be greater still. With your continued efforts and commitment, together we can make a positive difference. 2 HOCKEY ADMINISTRATION GUIDE th 12 Edition – January 2019 Acknowledgements Hockey Canada BC Hockey Members of the BC Hockey Board of Directors, Committees and Staff Mr. Pat Doherty – Ontario Hockey Association For use of written materials from his book “Hockey Administration” SIRC Sport Research 3 HOCKEY ADMINISTRATION GUIDE th 12 Edition – January 2019 BC Hockey Organizational Statements 4 HOCKEY ADMINISTRATION GUIDE th 12 Edition – January 2019 BC Hockey Organizational Statements Vision Statement A vision statement is something you want to become, to achieve. It is a seductive image of an ideal future. BC Hockey Vision Statement: “The Premier Sport Organization” Mission Statement The mission statement explains the purpose of the organization – why it exists – it captures the organization’s sole. BC Hockey Mission Statement: “Lead, Develop and Promote Lifelong Hockey Experiences” Strategic Positioning Statement This positioning statement is the core message you want to deliver in every medium and everything you do. BC Hockey Strategic Positioning Statement: “BC Hockey facilitates exceptional hockey opportunities and experiences in BC and the Yukon guided by a player-first focus” Core Values These are the values we hold which form the foundation on which we perform work and conduct ourselves. BC Hockey core values: • Safety, Enjoyment, Sportsmanship, Respect • Integrity, Inclusivity, Transparency, Cohesion, Innovation The British Columbia Amateur Hockey Association (BC Hockey) was founded in 1919 and has the following purposes: a. To govern amateur hockey in British Columbia and Yukon Territory; b. To represent amateur hockey in British Columbia and Yukon Territory nationally and be affiliated with Hockey Canada; c. To operate not for profit; d. To foster, improve and perpetuate the game of Amateur Hockey in the Province of British Columbia and Yukon Territory; 5 HOCKEY ADMINISTRATION GUIDE th 12 Edition – January 2019 e. To develop sport participation, including recruitment and retention initiatives; f. To secure the enforcement of the rules of the game as adopted by the Society; g. To supervise and carry out the competitions for the championship of British Columbia and Yukon Territory; h. To emphasize and encourage the involvement of those volunteers who put the interests of the game ahead of their personal interests; i. To elevate awareness of the responsibilities of the Hockey Public in ensuring the game is played in a positive environment; j. To provide a safe playing environment, including participation in the hockey’s national insurance program; k. To assist registered participants in their pursuant of excellence by providing effective programs and services through available resources; l. To present a common voice on behalf of the Members in all discussions that could affect them at the National and International level; m. To advance Amateur Hockey for all individuals in British Columbia and Yukon Territory through progressive leadership by ensuring meaningful opportunities and enjoyable experiences in a sportsmanlike manner; and n. To actively promote and support equal access to hockey programs and services for all regardless of gender, sexual orientation, ethnic origin, racial origin or religion. In order to carry out these objectives BC Hockey’s activities are administered by an elected Board of Directors that: • Are accountable to the members • Establish the rules, policy systems and controls for the organization • Establish BC Hockey’s image and ethical standards • Create the BC Hockey strategic plan • Through policy, define how employees and volunteers represent BC Hockey A staff that includes both volunteers and employees are responsible for the activities required to meet the strategic direction of the Board. Their role is: • To be accountable to the Chief Executive Officer (CEO) who is ultimately responsible to the Board • To live by the values of BC Hockey set by the Board • To define the role of paid and volunteer staff toward the strategic plan • To recruit staff for Operational Committees, Delivery Groups and Task Groups • To operate towards the goals of the strategic plan BC Hockey is registered under the Society Act, Province of British Columbia and the BC Hockey Constitution, Bylaws and Regulations govern the operations of the society. 6 HOCKEY ADMINISTRATION GUIDE th 12 Edition – January 2019 BC Hockey – The Organization 7 HOCKEY ADMINISTRATION GUIDE th 12 Edition – January 2019 BC Hockey Governance Chart 8 HOCKEY ADMINISTRATION GUIDE th 12 Edition – January 2019 Role of BC Hockey Directors, Standing Committees, Work Groups, Divisional Committees, Program Committees, Coordinators, Delivery Groups and Task Groups For the context of the following please reference the BC Hockey Governance Chart on the previous page of this manual. CLICK HERE for complete descriptions (roles and responsibilities) on this topic contained in the BC Hockey Terms of Reference. Board of Directors The BC Hockey Board is comprised of up to ten (10) Directors; the Chair of the Board, eight (8) elected Directors and upon approval of the Board, one (1) appointed Director. The Chair of the Board

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