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CITY of PHILOMATH CITY COUNCIL June 14, 2021

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CITY of PHILOMATH CITY COUNCIL June 14, 2021 CITY OF PHILOMATH CITY COUNCIL June 14, 2021 Mission Statement To promote ethical and responsive municipal government which provides its citizenry with high quality municipal services in an efficient and cost effective manner. For meeting access information and opportunities to comment, see the last page of the agenda. WORK SESSION AGENDA 5:30 P.M. A. ROLL CALL B. WORK SESSION 1. Strategic Plan Review C. ADJOURNMENT REGULAR MEETING AGENDA 7:00 P.M. A. ROLL CALL B. CONSENT AGENDA The following items are considered to be routine and will be enacted in one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the Consent Agenda and considered separate from Consent Agenda. 1. City Council minutes of May 10, 2021 2. City Council Work Session notes of May 10, 2021 3. City Council Work Session notes of May 24, 2021 4. Council support letters for Bias Response Initiative at COG level C. INVITED PRESENTATIONS D. PUBLIC HEARINGS 1. Fiscal Year 2021-2022 City Budget 2. Sale or Trade of Surplus Property – Steel Frame Self-Service Car Wash Structure at 1340 Main 2.1 Resolution 21-07 – Declaring Surplus Property 3. Alley Vacation Request – Applicant: Andrew Wenger E. VISITORS AND PETITIONS (See Opportunities to Comment information below) This time is intended for individuals to speak and Council to listen. Members of the Council will not discuss topics or make decisions during this time, but may take comments or requests under advisement, assign topics to a future Council or Standing Committee agenda, or request staff to take action. Comments about a topic scheduled for a public hearing should be given during the hearing, not during visitors and comments. Testimony time is limited to 3-minutes per speaker; a 30-second warning will be provided. Speakers should provide their name and city of residence. Providing the Council with written copy of your comments prior to or during the meeting is greatly appreciated. Philomath City Council Meeting June 14, 2021 Page 1 of 3 www.ci.philomath.or.us F. UNFINISHED BUSINESS 1. Proposed amendments to PMC Chapter 18 Zoning regarding RV Parks and Chapter 9.15 regarding Nuisances a. Findings of Fact b. Ordinance #848 – Amending PMC Chapter 18 regarding RV Parks G. NEW BUSINESS 1. Planning Commission Appointment 2. Annual review of Resolution 20-11 Proclaiming Inclusivity 3. ODOT Right of Way Intergovernmental Agreement 4. Request for Tourism Funds 5. Review of Resolution 21-03 Declaring extension of an emergency – COVID-19 H. ORDINANCES & RESOLUTIONS 1. Ordinance #846 – Implementing a 9% Transient Lodging Tax 2. Ordinance #847 – Adopting SDC Methodology Reports for Water, Sewer, Transportation and Parks I. AD HOC COMMITTEE REPORTS 1. Social Media Policy Committee 2. Inclusivity Committee J. LIAISON / COUNCIL REPORTS Council liaisons are invited to provide written comments prior to the meeting or come with a short oral report. 1. Councilor Biscoe Report: HOPE Advisory Board, WCJC and Farmers’ Market outreach 2. Councilor Low Report: Philomath Foundation K. STAFF REPORTS 1. City Attorney 2. City Recorder 3. Finance Director 4. Police Chief 5. Public Works Director 6. City Manager L. INFORMATION & CORRESPONDENCE 1. Philomath Connection bus ridership for May 2021 2. June City Newsletter 3. Park Advisory Board minutes of May 13, 2021 4. Email from Councilor Nielson regarding Councilors at the Farmers’ Market 5. Email from Councilor Causey regarding Frolic & Rodeo 6. Email from T. Young regarding grocery store effort, Buy an Onion? 7. Email from S. Heath regarding fire hazards 8. Finance & Administration Committee minutes of June 1, 2021 9. Finance & Administration Committee minutes of June 8, 2021 L. ADJOURNMENT Philomath City Council Meeting June 14, 2021 Page 2 of 3 www.ci.philomath.or.us Meeting Access Information This meeting is being held via video conference on the Zoom platform. Prior to the meeting, participants will be provided with the meeting link. All others may watch a live feed of the meeting on the City's Facebook page: https://www.facebook.com/cityofphilomath. This is a public page; no account or user fee is required. If you do not have internet access, contact the City Recorder to make viewing arrangements. Given two business days’ notice, an interpreter can be provided for the hearing impaired or those with limited proficiency in English. Contact the City Recorder to make interpreter arrangements. Opportunities to Comment Methods: Must be received by: 1. Sign up to speak by contacting the City Recorder 4:00 p.m. the day of the meeting 2. Email written comments to the City Recorder 12:00 p.m. the day of the meeting 3. Drop written comments in the City Hall drop box 12:00 p.m. the day of the meeting 4. Mail written comments to the City Recorder 12:00 p.m. the day of the meeting City Recorder Ruth Post; 541-929-6148; [email protected]; PO Box 400, Philomath, OR 97370 UPCOMING CITY MEETING AND EVENTS (as of 6/9/2021) June 9 6:00 PM Streetscape Design Review Committee June 10 5:00 PM Park Advisory Board June 14 5:30 PM City Council Work Session June 14 7:00 PM City Council Regular Meeting June 14 7:00 PM Philomath Urban Renewal Agency June 21 6:00 PM Planning Commission June 23 6:00 PM Streetscape Design Review Committee June 28 5:30 PM City Council Work Session June 28 7:00 PM City Council Regular Meeting June 28 7:00 PM Philomath Urban Renewal Agency All public meetings are being held via video conference on the Zoom platform. Meetings may be cancelled or postponed. Refer to the City Meetings & Events calendar on the City’s website for the most up-to-date meeting information. Philomath City Council Meeting June 14, 2021 Page 3 of 3 www.ci.philomath.or.us Agenda Item: Work Session Meeting Date: 6/14/2021 Comments from Councilor Causey From: Ruth Causey To: Chris Workman; Ruth Post Subject: Re: Work Session Slides Date: Tuesday, June 1, 2021 7:48:47 AM Chris and Ruth, My apologies for not getting this back to you on Friday. There is only one item I would like to add to goal 5: Implement a community-wide emergency preparedness plan. Thank you very much, Ruth Causey Philomath City Council This email is intended solely for the person or entity to which it is addressed and may contain confidential and/or privileged information. Any review, dissemination, copying, printing of other use of the email by persons or entities other than the addressee is prohibited. If you have received this email in error, please contact the sender immediately, and delete the material from your computer. Agenda Item: Work Session Meeting Date: 6/14/2021 Comments from Councilor Causey prepared for discussion. I don’t anticipate many changes to the goals, but expect there may be a few new potential objectives to consider. The Council will want to focus in on any objectives that may have an impact on the budget this year. Obviously, if it is not an objective of the Council, we should not be spending time or money on it, which brings me to the third item... We have taken on a very aggressive workload. When I look over the number of large projects we have committed ourselves to and the tight schedules associated with each of them, it’s easy to start feeling overwhelmed –and very excited at the same time! The new water treatment plant and reservoir, the Streetscapes project, Comprehensive Plan update, Landmark Drive LID, 11th Street improvements, 16th Street improvements, Veterans park, the new park on Chapel Drive, ongoing subdivision buildouts, and potential industrial and residential annexation and development applications top the list. It’s a lot to look forward to, and a lot for our small staff to handle. I believe we are up for the task, but it does mean our plates are full. I hope the Council will keep this in mind when considering new projects for the City to take on. This email is getting long and I’m late for my date night with Jenny, so let me just say I am really looking forward to the next three years of getting these huge projects completed with you. Please just realize that the next three years are going to be very busy with what has already been planned and we now need to carry out, so there may be some very cool projects or very good ideas that are simply going to have be placed on the Strategic Plan and schedule to complete 3-5 years from now. It’s not because they are not great ideas or projects, but if they aren’t more important than the items we are currently working on, they are just going to have to wait until we finish up some of our current projects and they then become higher priorities. I hope that helps set the stage a bit for Monday night’s work session and saves some time during the meeting discussing non-budget impacting items or items that are of lower priority for the Council. I appreciate all you do. Have a great weekend, Chris Workman 541-870-2886 This email is intended solely for the person or entity to which it is addressed and may contain confidential and/or privileged information. Any review, dissemination, copying, printing or other use of this email by persons or entities other than the addressee is prohibited. If you have received this email in error, please contact the sender immediately, and delete the material from your computer.
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