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City of Henderson, Kentucky Board of Commissioners Tuesday, March 26, 2019

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City of Henderson, Kentucky Board of Commissioners Tuesday, March 26, 2019 City of Henderson, Kentucky Board of Commissioners Tuesday, March 26, 2019 Municipal Center Third Floor Assembly Room 222 First Street 5:30 P.M AGENDA 1. Invocation: Dr. Tim Hobbs, Community Baptist Church 2. Roll Call: 3. Recognition of Visitors: 4. Appearance of Citizens: 5. Proclamations: 6. Presentations: Service Award Pin, Owen Reeves 20 Years 7. Public Hearings: 8. Consent Agenda: Minutes: February 19, 2019 Called Meeting February 19, 2019 Work Session Resolutions & Municipal Orders: Resolution Authorizing Submission Grant Application for Crumb Rubber/Tire Derived Products Grant for Waste Tire Market Development Resolution Authorizing Submission of a Joint City/County Grant Application for a Kentucky Pride Recycling Grant Resolution Granting Property Reassessment Moratorium for 117 N. Main Street Municipal Order Accepting Stormwater Management System Maintenance Agreement at 2810 Highway 41 North Municipal Order Awarding Bid for Purchase of Pickup Truck to Gillie Hyde Chrysler, Inc. of Glasgow, Kentucky Municipal Order Awarding Bid for Purchase of Polyamide Natural Gas Pipe to Teel Plastics, Inc. of Baraboo, Wisconsin Please mute or turn off all cell phones for the duration of this meeting. Municipal Order Awarding Bid for Purchase of Limestone, Rock and Sand Municipal Order Awarding Bid for Purchase of Cement Concrete to Irving Materials, Inc. of Henderson as the Primary Supplier and Meuth Construction Supply, Inc. of Henderson as an Alternate Supplier Municipal Order Awarding Bid for Concrete Labor for Various City Projects to Hazex Construction Co. of Henderson as the Primary Supplier and Rivertown Construction LLC of Newburgh as an Alternate Supplier 9. Ordinances & Resolutions: Second Readings: First Readings: Ordinance Amending Chapter 7, Buildings and Building Regulations – Commercial Range Hood Inspection Fees Resolutions: Resolution Declaring Property Located at 1228 Helm Street Surplus and Authorizing Sale by Evaluated Sealed Bids 10. Bids & Contracts: Municipal Order Authorizing Lease of 78.92 Acres at the End of Borax Drive (Formerly Known as the Dannlin Farm) for Farming to Wes Overton Farms, of Henderson at $276.00 per Acre for a Period of Three Years (2019, 2020, and 2021 Crop Years) Municipal Order Awarding Bid for Construction of a Wash Bay to Waycon Construction, Inc., Eddyville, Kentucky 11. Unfinished Business: 12. City Manager’s Report: 13. Commissioner’s Reports: Proposed Amendment to SHIFT 2020 (formerly TIP) Projects List 14. Appointments: 15. Executive Session: 16. Miscellaneous: Ordinance Review Chapter 16 – Offenses, Articles I, II & III Subdivision and Zoning Regulation Amendment Review-Brian Bishop 17. Adjournment Please mute or turn off all cell phones for the duration of this meeting. City Commission Memorandum 19-58 March 21, 2019 TO: Mayor Steve Austin and the Board of Commissioners FROM: William L. "Buzzy" Newman, Jr., City Manager A{J.J SUBJECT: Recognition of City Employee An item under the Presentations section of the agenda includes the presentation of an Employee Service Award to: Owen Reeves, Gas System Director .................................... 20 years Mr. Reeves will be in attendance to receive his service award from Mayor Austin. City Commission Memorandum 19-59 March 21, 2019 TO: Mayor Steve Austin and the Board of Commissioners FROM: William L. "Buzzy" Newman, Jr., City Manager v0d- N SUBJECT: Consent Agenda The Consent Agenda for the meeting of March 26, 2019, contains the following: Minutes: February 19, 2019 Called Meeting February 19, 2019 Work Session Resolutions and Municipal Orders: Resolution Authorizing Submittal and Acceptance of Grant Application to Kentucky Division of Waste Management Under the Waste Tire Market Development Crumb Rubber/Tire Derived Products Grant Program in the Amount of $46,085.00 to be Used by the parks and Recreation Department; and Authorizing Mayor to Execute Documents and to Act as Authorized Correspondent for the Project Resolution Authorizing Submission of a Joint City/County Recycling Grant Application and Letter of Support for a 2019- 2020 Kentucky Pride Fund Recycling Grant; and Authorizing Mayor to Execute Documents Resolution Granting Property Reassessment Moratorium for Linda and Kenneth Floyd for Property Located at 117 North Main Street, Henderson, Kentucky Municipal Order Accepting Stormwater Management System Maintenance Agreement at 2810 Highway 41 North Between Ridge Investment Group, LLC, Henderson Water Utility, and the City of Henderson and Giving the Mayor Authority to Execute the Agreement Municipal Order Awarding Bid for Purchase of 4WD Pickup Truck to Gillie Hyde Chrysler, Inc. of Glasgow, Kentucky, in the Amount of $22,319.00 Municipal Order Awarding Bid for Purchase of Polyamide Natural Gas Pipe to Teel Plastics, Inc. of Baraboo, Wisconsin, in the Amount of $77,728.00 Municipal Order Awarding Bid for Purchase of Limestone Rock and Sand, Group A, to Mulzer Crushed Stone, Inc., Tell City, Indiana; Pine Bluff Materials Company, LLC, Henderson, Kentucky and Rogers Group, Inc. of Hopkinsville, Kentucky Municipal Order Awarding Bid for Purchase of Cement Concrete to Irving Materials, Inc. of Henderson, Kentucky, in the Total Amount of $187,115.00 as the Primary Supplier, and Meuth Construction Supply, Inc. of Henderson, Kentucky, as an Alternative Supplier in the Total Bid Amount of $198,637.00 Municipal Order Awarding Bid for Purchase of Concrete Labor to Hazex Construction Co., Henderson, Kentucky as the Primary Supplier, and Rivertown Construction, LLC, Newburgh, Indiana as an Alternate Supplier 22 CITY OF HENDERSON - RECORD BOOK Record ofMinutes of A Special Called Meeting on February 19, 2019 A special called meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, February 19, 2019, at 5:00 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Patti Bugg Commissioner X R. Royster, III Commissioner Bradley S. Staton Commissioner Austin P. Vowels ALSO PRESENT: Mr. William L. "Buzzy" Newman, Jr., City Manager Ms. Dawn Kelsey City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Ms. Holli Melton, Administrative Intern Mr. Robert Gunter, Finance Director Mr. Heath Cox, Police Chief Mr. Brian Williams, Public Works Director Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Mr. Scott Foreman, Fire Chief Mr. Greg Nunn, Information Technology Director Mrs. Connie Galloway, Human Resources Director Mr. Dylan Ward, Project Manager Mr. Ray Nix, Code Administrator Mr. John Stier, Accounting Manager Mrs. Dawn Winn, Assistant Finance Director Mrs. Theresa Richey, Development Liaison Mr. Tom Williams, HWU General Manager Ms. Tamara James, The Children's Program Kit Workshop Mr. Clayton Horton, Green River Health District Mr. John Marshall, Green River Health District Mr. Mike Richardson, Reserve Police Officer PRESENTATION: "The Children's Program Kit Workshop" TAMARA JAMES, Certified Structured Family Recovery Counselor, Intervention Associates, PLLC, gave a brief overview of the upcoming community workshop Intervention Associates, PLLC, will be hosting in partnership with the Green River Area Development District. The Workshop has been approved for 12.75 continuing education hours for Early Childhood Education and Social Work through appropriate licensing boards. Day one will educate participants on how addiction impacts the family and the resulting adverse childhood effect and trauma that is passed down one generation to another if healing or intervention does not occur. Day two will encompass hands on training to implement the CPK curriculum where participants explore what to look out for and how to be available to best help children and families experiencing the impact of parental addiction. So far registration for day one is at 49% and day two is 80% filled. She indicated that she has received a mini-grant through the Green River Area Development District-Community Collaboration for Children Regional Network program to enhance and promote programs/activities aimed at prevention or building awareness of abuse and neglect of children in the amount of $3,100 to serve the GRADD district. The two day Workshop is scheduled for March 22-23, 2019 at the Henderson Church of Christ at a cost of $10,000.00. She requested funding and or support from the Board of Commissioners for this very important training workshop. 23 CITY OF HENDERSON - RECORD BOOK Record ofMinutes of A Special Called Meeting on February 19, 2019 COMMISSIONER STATON asked if she had contacted Henderson Fiscal Court and the School System for their support. Ms. James responded that she has spoken with Judge Executive Schneider and he will bring the request to the upcoming March 12th Fiscal Court meeting. She indicated that she has not contacted the school board, but many educators are signed up to attend. COMMISSIONER VOWELS asked if she had communicated with Judge Farris or her assistant. Ms. James indicated that Judge Farris as well as some individuals from Child Services were registered to attend. PRESENTATION: "Henderson Water Utility Budget Update" TOM WILLIAMS, Henderson Water Utility General Manager, gave a brief overview of the mid-year financials and operations of Henderson Water Utility. He reported that a large part of their revenue comes from wastewater services. He explained that
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