Council Meeting November 24, 2017 the Sheraton Toronto Airport Hotel

ONTARIO ASSOCIATION OF CERTIFIED ENGINEERING TECHNICIANS AND TECHNOLOGISTS

Council Meeting November 24, 2017 The Sheraton Toronto Airport Hotel Ontario Association of Certified Engineering Technicians and Technologists President’s Report November 24, 2017 REPORT TO COUNCIL

I am pleased to present my report to Council.

First, thank you to OACETT Staff and the Awards Committee for another successful Provincial Honours & Awards event. It was a fantastic night celebrating our Association and recognizing the outstanding contributions of our members and those that have had major impact on our Association. Many were truly humbled to receive recognition and it was my honour as President to congratulate all.

For our November Council meeting we will be discussing the Performance Letters of each work area and you will notice that the “Dragonfly” project is a common theme. As Council is aware, this is the largest and most expensive undertaking in OACETT’s 60 years. You will be hearing an update from Past President Rod MacLeod on the status of our milestone project and you will note that Staff have commenced the design phase of this project. This portion of the project requires significant work and detailed review by Staff which lays the framework in ensuring the efficiency and effectiveness of the system. This is in addition to Staffs day‐to day responsibilities in ensuring our many projects and initiatives that support our Strategic Plan and ensuring Council’s level of service to our members is maintained. I continue to be impressed by the high caliber and dedication of our Staff!

Since our September Council meeting I have had the opportunity to attend a number of OACETT functions and represented OACETT including:

 The Ontario Building Official’s Annual Meeting and Training Sessions at Deerhurst Resort. I attended a number of sessions including a Stakeholders Briefing on OBOA’s Strategic direction and priorities. The OBOA and many municipal building departments are facing a significant challenge in light of the Baby Boomer generation as 50% of their members are retiring in 5 years! This “Silver Tsunami” is causing the OBOA to re‐think their outreach into colleges and how to attain the younger professional into their profession.

 The Conestoga College Civil Engineering Technology Program’s 50th Anniversary celebration at the behest of the OACETT Grand Valley Chapter. An excellent event and celebration where I had the opportunity to meet with Conestoga President John Tibitis who thanked OACETT for their continued support. Thank you to the OACETT Grand Valley Chapter for their hospitality.

 Georgian College Golden Gala celebrating their 50th Anniversary; a number of OACETT members were in attendance.

Should you have any questions please do not hesitate to contact me.

Respectfully submitted, Greg Miller, C.E.T., CBCO President, OACETT Ontario Association of Certified Engineering Technicians and Technologists Chief Executive Officer’s Report November 24, 2017 REPORT TO COUNCIL

 Coordinated budgets and performance agreement letters consistent with the Strategic Plan and emerging developments.

 Monitoring Young Professionals Task Group, and working with Kim Pickett on terms of reference for strategic plan review and selection of consultant.

 In the people business with staff (Trishia, Barbara, Alla) visiting with college deans and faculty, Niagara College and Humber, to discuss collaborative opportunities, including student outreach. Also meetings with senior staff of OCOT, PEO, OSPE and Skills Ontario.

 Too much work preparing for China/Vietnam tour, including visa applications (thank you Alla), coordinating with Colleges, preparing marketing materials, attending meetings, etc.

 Managing human resource files, including LTIP and hiring of a Director of Professional Affairs, Services and Government Relations on a two‐year contract.

 Undertaking direct report performance appraisals and determining compensation levels for end of year 2017 (bonus provisions) and for 2018.

 Meetings with staff (Alla, Michelle) and Fletcher trustees to support and rejuvenate fund raising including new logo, website design, outreach initiatives.

 Preparation for and attending the CCEO and TPCLC meetings in Vancouver.

 Ongoing bi‐weekly updates with the President and OAB meetings

D. Thomson November 13, 2017 DRAFT

Minutes of the Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) held at The Kingbridge Centre, King City on Friday-Saturday, September 22-23, 2017.

Present: Greg Miller, C.E.T. President Bob van den Berg, C.E.T. Past-President Kim Pickett, C.E.T. President-Elect Rosanna Baggs, C.E.T. Vice-President, IETO Andy Dryland, C.E.T. Vice-President, PASB Mark Gatenby, C.E.T.(Saturday only) PASB Councillor, Central Region Devi Richards, C.E.T. IETO Councillor, Central Region Dale Phippen, C.E.T. PASB Councillor, Eastern Region Sharon Reid, C. Tech.(Saturday only) IETO Councillor, Eastern Region Salvadore Ingraldi, C. Tech. PASB Councillor, Horseshoe Region Cam Johnston, C.E.T., rcji IETO Councillor, Horseshoe Region Richard Labelle, C. Tech. PASB Councillor, Northern Region Bruce Elliott, C.E.T. IETO Councillor, Northern Region Reginald Grieco, C.E.T. PASB Councillor, Toronto Region David Crowder, C.E.T. IETO Councillor, Toronto Region Shervin Reyhani, C.E.T. PASB Councillor, Western Region Mike Mooney, C.E.T. IETO Councillor, Western Region Lori Cornwall Public Representative Dave Brown, P.Eng., C.E.T. PEO Representative Ian Howcroft Member-at-Large Lianna Grice Student Representative David Thomson Chief Executive Officer Barry Hudson, MBA, CPA, PMP Secretary-Treasurer and Chief Administrative Officer Barbara Chappell, MA Registrar and Director, IETO Melissa Wood Acting Director, Professional Affairs & Services Gordon Masters (Friday only) Director of Government Affairs Emily Sinkins Acting Marketing & Communications Manager Alla Bondarenko Executive Assistant Gurleen Minhas, CHRL, PCP Corporate HR & Resource Specialist Debbie Marrocco Manager of Board Affairs / Recording Secretary

Regrets: Sharron Leonard, MBA Director, Professional Affairs & Services

Guest(s): Satish Sharma, C.E.T. Regional Secretary-Treasurer, Horseshoe Region David Tsang, A.Sc.T. (Saturday only) Chair, Fletcher Foundation & Past-President

PRESIDENT’S OPENING REMARKS AND CALL TO ORDER

Mr. Miller called the meeting to order at 1:00 p.m. and welcomed Council and guests and noted that the meeting was being recorded for accuracy of minutes.

Approval of the Agenda (Appendix Tab 1)

5572 Moved by David Crowder, Seconded by Mike Mooney and Carried. Resolved that the Council Agenda of September 22-23, 2017 is hereby approved as presented / amended. OACETT Council Meeting September 22-23, 2017 Page 2 of 4

Nominating Committee Report (Appendix Tab 2)

Mr. van den Berg summarized the report as presented.

5573 Moved by Richard Labelle, Seconded by Sal Ingraldi and Carried. Resolved that Council hereby approves the appointment of the following positions from September 22, 2017 until the Annual General Meeting in 2019:  King On Lee, C.E.T. as the Regional Secretary-Treasurer for the Eastern Region;  Karuna Karunananthan, C.E.T. as the Regional Secretary-Treasurer for the Central Region;  Ian Howcroft as the Member-at-Large representative on Council; And  Lianna Grice as the Student Representative on Council from September 22, 2017 until the Annual General Meeting in 2018.

Mr. Howcroft and Ms. Grice were sworn in by the Registrar, Ms. Chappell and introductions were made by each Councillor.

President’s Report (Appendix Tab 3)

Mr. Miller summarized his report as presented.

Chief Executive Officer’s Report (Appendix Tab 4)

Mr. Thomson reviewed his report as presented.

Governance Presentations (Appendix Tab 5)

Presentations were made to Council on the following: Mr. Miller – General Governance and Strategic Plan Ms. Cornwall – By-law 19, Conflict of Interest and Director Fiduciary Responsibilities Mr. Hudson – Finance Overview Mr. Thomson – Staff/Volunteer Relations

ADMINISTRATION

Adoption of Council Minutes (Appendix Tab 6)

5574 Moved by Kim Pickett, Seconded by Andy Dryland and Carried. Resolved that the minutes of the OACETT Outgoing and Incoming Council Meetings of June 1, 2017 are hereby approved as presented/amended.

A list of motions from the Council meeting was presented for information.

OACETT Administration Board (OAB) Minutes

Minutes and a list of motions from the OAB e-vote on July 25, 2017 and the OAB meeting held on May 3, 2017 were presented for information.

Finance (Appendix Tab 7)

Secretary-Treasurer’s Report

Mr. Hudson summarized the Secretary-Treasurer’s Report and membership stats as presented and went on to review the Unaudited Financial Statements and Cash Flow as at August 31, 2017.

5575 Moved by Bob van den Berg, Seconded by Mike Mooney and Carried. Resolved that Council hereby receives the Unaudited Financial Statements and Cash Flow as at August 31, 2017 as presented. OACETT Council Meeting September 22-23, 2017 Page 3 of 4

5576 Moved by Rosanna Baggs, Seconded by Andy Dryland and Carried. Resolved that Council hereby approves, subject to the availability of surplus funds in 2017, to use the surplus funds to pay off any remaining Pension Solvency Deficit of up to $90K.

5577 Moved by Devi Richards, Seconded by David Crowder and Carried. Resolved that Council hereby approves an increase to the current membership dues by the CPI (Consumer Price Index) of 1.5% for 2018.

5578 Moved by Cam Johnston, Seconded by Dale Phippen and Carried. Resolved that Council hereby approves that, subject to the availability of surplus funds in 2017, the allocation of $20,000 to allow the President and Chief Executive Officer to participate on the upcoming Premier’s Trade and Investment Mission to China and Vietnam.

Government Relations Report (Appendix Tab 9)

Mr. Masters presented and summarized the Government Relations Report.

Presentation – Status of Women in Canada 150 STEM Challenge

A presentation was made to Council by Tess O’Mara, Project Administrator with OSPE on the Status of Women in Canada 150 STEM Challenge, a 3-year government-funded initiative to address the underrepresentation of women in STEM. OSPE and OCAETT will collaborate with stakeholders to collect and analyze grassroots perspectives; develop strategies to remove systemic barriers using online tools; and create and promote workplace and government policy recommendations.

Saturday, September 23, 2017

Fletcher Foundation

Mr. Miller presented Mr. Crowder with his 25-year certificate.

Mr. David Tsang, OACETT Past-President and Chair of the Carole and George Fletcher Foundation, gave a presentation to Council on a proposal for a new five-year funding plan.

5579 Moved by Cam Johnston, Seconded by Devi Richards and Carried. Resolved that Council hereby approves an annual allocation from General Operating Funds, subject to a surplus of said funds forecasted at year’s end payable starting in 2017 and for a fixed five-year period, in the amount of 2 times the estimated individual member contributions to the Fletcher Foundation for said year to a maximum of $25,000 per annum or $1/member. The disbursement of these funds raised would remain the sole discretion of the Fletcher trustees who would report annually to the membership at the AGM.

Strategic Priorities & Policy (Appendix Tab 8)

Presentations were made to Council on the following:  Dragonfly IT Systems – Mr. Rod MacLeod and Mr. Hudson  CPD / 3 & 6 – Ms. Chappell and Ms. Wood  Young Professionals Task Force – Ms. Cornwall

Reports (Appendix Tab 9)

The following reports were presented and reviewed:  PASB – Mr. Dryland  IETO – Ms. Baggs  Registrar – Ms. Chappell OACETT Council Meeting September 22-23, 2017 Page 4 of 4

Updates (Appendix Tab 10)

Updates were provided on the following:  Strategic Plan Review – Ms. Pickett  TPC / TAC – Mr. van den Berg

Appointed Representative Reports / Updates (Appendix Tab 11)

Verbal updates were provided on the following:  PEO – Mr. Brown  Member-at-Large – Mr. Howcroft  Student – Ms. Grice

PASB Councillor Reports (Appendix Tab 12)

Updates were provided by each PASB Councillor highlighting their written reports as presented.  Central Region – Mr. Gatenby  Eastern Region – Mr. Phippen  Horseshoe Region – Mr. Ingraldi  Northern Region – Mr. Labelle  Toronto Region – Mr. Grieco  Western Region – Mr. Reyhani

As there was no new business brought forward, the Council meeting adjourned at 12:05 p.m.

………………………………………………. ……………………………………………… President Secretary LIST OF COUNCIL MOTIONS

Council Meeting September 22-23, 2017

5572 Moved by David Crowder, Seconded by Mike Mooney and Carried. Resolved that the Council Agenda of September 22-23, 2017 is hereby approved as presented / amended.

5575 Moved by Bob van den Berg, Seconded by Mike Mooney and Carried. Resolved that Council hereby receives the Unaudited Financial Statements and Cash Flow as at August 31, 2017 as presented.

Ontario Association of Certified Engineering Technicians and Technologists

SECRETARY TREASURER November 24, 2017 REPORT TO COUNCIL

October 2017 Financial Position (Unaudited Financial statements as at October 31, 2017 are attached to this report)

 Revenue and expenses are in line with expectations for the first ten months of the year.  The surplus of revenue over expenses is $1,376,790 as at October 31, 2017 with a year end surplus forecast to be approximately $95,000 (with an expected cash flow surplus of $346,000). Motions for use of the expected surplus will be raised at the end of this report for Council approval regarding a funding allocation for the Dragonfly IT project.  Cash in the bank was $948,506 at the end of October – primary use for the current cash balance is to finance the Dragonfly project.  The market value of the Association’s long term investments was $5,647,663 on October 31st. This reflects a market gain of $442,719 since December 31, 2016 – a 11.72 % increase in value. Extraction of part of the market (capital) gain will be raised at the end of this report for Council approval regarding a funding allocation for the Dragonfly IT project.  In summary, the financial position of OACETT sound, projects are fully funded and investments are performing better than market.

Membership Statistics  At the end of October 2017, OACETT had 25,246 active members, an increase of 33 members over October 2016.  The number of certified members increased by 131 for a total of 17,992 certified members representing 71.3% of active membership (rate holding steady for the past three Council reports)..  147 less Associate members have upgraded to certified since January of this year compared to the same period last year.  College students have decrease by 109 year to date October 31, 2017 as compared to the same period last year and total college students (year to date) have decreased by 36 to 1,523 as compared to 1,568 for the same period last year.  In summary, the Association membership growth levels are consistent and maintaining total membership at slightly above 25,000 members.

OACETT Membership Statistics Comparison of 2017 and 2016 by Month

Membership Category Oct 31, 2017 Oct 31, 2016 Difference Applied Science Technologist 1,238 1,294 (56) Associate Member - Full Dues 3,562 3,701 (139) Associate Member - Partial Dues 2,602 2,523 79 Certified Engineering Technician 2,549 2,653 (104) Certified Engineering Technologist 9,116 8,981 135 Certified Technician 4,268 4,080 188 Graduate Technician - Full Dues 111 114 (3) Graduate Technician - Partial Dues 7 9 (2) Graduate Technologist - Full Dues 326 310 16 Graduate Technologist - Partial Dues 12 5 7 Technical Specialist - Full Dues 619 679 (60) Technical Specialist - Partial Dues 15 11 4 Honorary Member (No Dues) 22 22 - Senior Engineering Technician 799 831 (32)

Total Active Members 25,246 25,213 33

*Retired - No Dues 2,049 2,086 (37) *Retired - Dues 1,809 1,688 121 *College Students 1,532 1,568 (36) *College Students YTD 899 1,008 (109) *Upgrade to Certified Membership YTD 562 709 (147)

Total Certified Members 17,992 17,861 131 Total Associate Members 7,254 7,352 (98) % Certified of Total Membership 71.3% 70.8% 0.4%

*These numbers are already included in the above membership categories and the total active members

Note: Partial dues refers to members that pay a portion of the full dues - Retired Members, Full-time Post Secondary Students, Dual Certified Memberships Within Canada, Members holding another recognized professional designation (i.e. P.Eng., P.Geo., OLS, Architect). IETO Statistical Application & Certification Summary Monthly Comparison for Years 2014 - 2017

Notes Category Jan YTD Feb YTD Mar YTD Apr YTD May YTD June YTD Jul YTD Aug YTD Sep YTD Oct YTD Nov YTD Dec YTD Total

Refers to all 'regular' New Apps Assoc 2014 45 45 65 110 77 187 105 292 78 370 56 426 75 501 65 566 53 619 64 683 68 751 69 820 820 Applications rec'd New Apps Assoc 2015 27 27 53 80 96 176 86 262 88 350 73 423 67 490 62 552 64 616 75 691 58 749 82 831 831 New Apps Assoc 2016 58 58 37 95 103 198 84 282 71 353 65 418 64 482 52 534 62 596 79 675 34 709 64 773 773 New Apps Assoc 2017 64 64 57 121 51 172 61 233 60 293 78 371 64 435 57 492 55 547 50 597 61 658 658 Variance from 2016 6 26 -26 -49 -60 -47 -47 -42 -49 -78 -51 + Refers to all college Students/Grads 2014 23 23 53 76 130 206 194 400 162 562 57 619 43 662 61 723 28 751 108 859 63 922 89 1011 1011 student apps rec'd Students/Grads 2015 46 46 126 172 93 265 125 390 123 513 114 627 61 688 54 742 35 777 139 916 74 990 128 1118 1118 Students/Grads 2016 58 58 130 188 103 291 165 456 127 583 112 695 46 741 57 798 36 834 133 967 80 1047 161 1208 1208 Students/Grads 2017 59 59 154 213 99 312 157 469 129 598 82 680 38 718 38 756 40 796 104 900 48 948 948 Variance from 2016 1 25 21 13 15 -15 -23 -42 -38 -67 -99 = Total 'regular' apps Total Assoc 2014 68 68 118 186 207 393 299 692 240 932 113 1045 118 1163 126 1289 81 1370 172 1542 131 1673 158 1831 1831 registered as Associates Total Assoc 2015 73 73 179 252 189 441 211 652 211 863 187 1050 128 1178 116 1294 99 1393 214 1607 132 1739 210 1949 1949 plus New Grads Total Assoc 2016 116 116 167 283 206 489 249 738 198 936 177 1113 110 1223 109 1332 98 1430 212 1642 114 1756 225 1981 1981 Total Assoc 2017 123 123 211 334 150 484 218 702 189 891 160 1051 102 1153 95 1248 94 1342 154 1497 109 1606 1606 Variance from 2016 7 51 -5 -36 -45 -62 -70 -84 -88 -145 -150

Associates attaining Assoc to Cert 2014 114 114 53 167 143 310 44 354 35 389 27 416 214 630 68 698 31 729 52 781 26 807 71 878 878 certification Assoc to Cert 2015 16 16 25 41 53 94 60 154 43 197 42 239 37 276 38 314 37 351 49 400 36 436 71 507 507 Assoc to Cert 2016 89 89 34 123 103 226 67 293 78 371 112 483 47 530 82 612 46 658 91 749 45 794 67 861 861 Assoc to Cert 2017 59 59 30 89 34 123 69 192 64 256 77 333 52 385 72 457 39 496 64 560 53 613 613 Variance from 2016 -30 -34 -103 -101 -115 -150 -145 -155 -162 -189 -181

Members who Reinstated 2014 18 18 19 37 20 57 27 84 25 109 16 125 15 140 19 159 13 172 25 197 13 210 24 234 234 reinstated Reinstated 2015 9 9 13 22 24 46 22 68 28 96 11 107 14 121 20 141 16 157 20 177 18 195 16 211 211 Reinstated 2016 18 18 15 33 22 55 34 89 28 117 17 134 15 149 17 166 7 173 20 193 15 208 19 227 227 Reinstated 2017 22 22 22 44 12 56 21 77 23 100 21 121 17 138 19 157 10 167 12 179 15 194 194 Variance from 2016 4 11 1 -12 -17 -13 -11 -9 -6 -14 -14

Certified members who Cert Transfer in 2014 4 4 3 7 3 10 0 10 1 11 1 12 0 12 3 15 1 16 1 17 2 19 2 21 21 transferred to ON Cert Transfer in 2015 0 0 1 1 1 2 0 2 1 3 3 6 1 7 2 9 1 10 5 15 0 15 6 21 21 Cert Transfer in 2016 5 5 3 8 5 13 3 16 3 19 3 22 3 25 0 25 9 34 4 38 3 41 4 45 45 Cert Transfer in 2017 1 1 1 2 3 5 0 5 5 10 3 13 3 16 1 17 2 19 1 20 0 20 20 Variance from 2016 -4 -6 -8 -11 -9 -9 -9 -8 -15 -18 -21

Certified members who Cert Transfer out 2014 1 1 2 3 1 4 2 6 1 7 0 7 1 8 3 11 0 11 0 11 0 11 3 14 14 transferred to another Cert Transfer out 2015 0 0 2 2 3 5 2 7 2 9 2 11 0 11 2 13 1 14 1 15 5 20 1 21 21 Province Cert Transfer out 2016 1 1 2 3 1 4 2 6 1 7 0 7 1 8 0 8 0 8 0 8 1 9 2 11 11 Cert Transfer out 2017 2 2 3 5 2 7 1 8 0 8 2 10 1 11 1 12 0 12 1 13 0 13 13 Variance from 2016 1 2 3 2 1 3 3 4 4 5 4

C.Tech. to CET Reclass within Cert 2014 12 12 23 35 10 45 39 84 23 107 33 140 12 152 14 166 24 190 22 212 18 230 28 258 258 Reclassification Reclass within Cert 2015 6 6 12 18 9 27 22 49 22 71 16 87 16 103 10 113 20 133 18 151 19 170 13 183 183 Reclass within Cert 2016 16 16 22 38 13 51 16 67 29 96 7 103 7 110 21 131 16 147 11 158 13 171 22 193 193 Reclass within Cert 2017 10 10 14 24 23 47 17 64 19 83 16 99 22 121 19 140 9 149 15 164 16 180 180 Variance from 2016 -6 -14 -4 -3 -13 -4 11 9 2 6 9

New, reinstated & existing RC-New or Existing OA2014 9 9 9 18 13 31 12 43 13 56 18 74 8 82 14 96 18 114 9 123 13 136 8 144 144 members who entered RC-New or Existing OA2015 1 1 5 6 12 18 19 37 19 56 13 69 18 87 16 103 6 109 6 115 5 120 7 127 127 Road Construction Prgm RC-New or Existing OA2016 2 2 8 10 11 21 11 32 15 47 23 70 17 87 15 102 7 109 9 118 7 125 6 131 131 RC-New or Existing OA2017 3 3 8 11 11 22 11 33 14 47 15 62 18 80 20 100 6 106 13 119 7 126 126 Variance from 2016 1 1 1 1 0 -8 -7 -2 -3 1 1

Financial Statement Summary October 31, 2017 (Unaudited)

October 2016 Comparison Revenue Summary Over/(Under) % of Revenue Over/(Under) % of Revenue Description Year-To-Date Budget Budget Against Budget Year-To-Date Budget Budget Against Budget Dues Revenue $ 4,157,408 4,240,000$ $ (82,592) 98% $ 4,140,552 4,227,000$ $ (86,448) 98% Other Revenue $ 1,323,905 1,466,300$ $ (142,395) 90% $ 1,201,056 1,273,300$ $ (72,244) 94% Total Revenue $ 5,481,313 5,706,300$ $ (224,987) 96% $ 5,341,608 5,500,300$ $ (158,692) 97%

Expense Summary (Over)/Under % of Expenses (Over)/Under % of Expenses Description Year-To-Date Budget Budget Against Budget Year-To-Date Budget Budget Against Budget Common Expenses $ 720,911 $ 864,200 $ 143,289 83% $ 748,763 $ 812,500 $ 63,737 92% IETO Expenses $ 978,523 1,262,900$ $ 284,377 77% $ 972,586 1,134,600$ $ 162,014 86% Services Expenses $ 1,055,802 1,512,300$ $ 456,498 70% $ 1,025,873 1,497,000$ $ 471,127 69% Finance & Admin Expenses $ 1,792,006 2,066,900$ $ 274,894 87% $ 1,551,481 2,056,200$ $ 504,719 75% Total Expenses $ 4,547,242 5,706,300$ $ 1,159,058 80% $ 4,298,702 5,500,300$ $ 1,201,598 78%

Page 1 of 7 OACETT Balance Sheet As At October 31, 2017 (Unaudited)

ASSETS

Current Assets Cash 948,506 Accounts Receivable 83,384 Inventory 17,188 Prepaid Expenses 59,297

Total Current Assets 1,108,375

Long-Term Assets Capital Assets 474,301 Long Term Investments 5,647,663 Pension Fund Asset 905,000

Total Long Term Assets 7,026,964

TOTAL ASSETS 8,135,340

LIABILITIES AND ACCUMULATED SURPLUS

Current Liabilities Accounts Payable & Accrued Liabilities 153,270

Total Current Liabilities 153,270

Long Term Liabilities Deferred Revenue 1,417,341 Leasehold Inducement 79,550 Deposits 1,677

Total Long Term Liabilities 1,498,567

Total Liabilities 1,651,837

Accumulated Surplus Capital Assets 324,805 Capital Assets - IT System 116,820 Reserve/Contingency Fund 2,147,277 Legal Fund 75,000 IT Systems Fund 657,925 Unappropriated Accumulated Surplus 1,784,887 Net Income Year-to-Date 1,376,790

Total Accumulated Surplus 6,483,503

TOTAL LIABILITIES AND ACCUMULATED SURPLUS 8,135,340

Page 2 of 7 OACETT Statement of Revenue and Expenses For the Period Ending October 31, 2017 (Unaudited)

Current Year-to-Date Annual Variance Variance Description Month Actual Budget Y-T-D to Budget % Forecast

DUES REVENUE

Revenue Collected - Certified 44,892 2,968,598 2,986,000 (17,402) -1% - Revenue Collected - Associate 19,361 1,077,508 1,143,000 (65,492) -6% - Annual Dues Revenue Received 64,253 4,046,106 4,129,000 (82,894) -2% -

Previous Year Dues Paid after Resign - 8,175 - 8,175 0% - Present Year Dues Paid after Resign - 9,539 - 9,539 0% - Cert Rev from Cancelled Notice - 52,858 60,000 (7,142) -12% - Assoc Rev From Past Year Notice - 40,729 51,000 (10,271) -20% - Annual Dues Collected After Resigned - 111,301 111,000 301 0% -

Present Year Remission - Certified - - - - 0% - Get a Member Promotion - - - - 0% - Prev Year Bad Debt - Dues - - - - 0% - Total Remission/Bad Debt - Annual Dues - - - - 0% -

TOTAL DUES REVENUE 64,253 4,157,408 4,240,000 (82,592) -2% 4,200,000

OTHER REVENUE Late Payment Fee 5,140 62,145 70,000 (7,855) -11% 73,000 Application and Certificate Fee 15,350 177,765 230,000 (52,235) -23% 206,000 MTO Designation App Fee 720 12,150 13,000 (850) -7% 13,000 Reinstatement Fee 1,133 17,922 21,000 (3,078) -15% 21,000 CEO Rent 4,335 41,308 50,000 (8,692) -17% 50,500 Interest Income 166 1,127 500 627 125% 1,400 Advertising Revenue 8,057 44,487 45,000 (513) -1% 54,000 Reclassification Within Certified Fee 103 1,133 1,600 (467) -29% 1,500 Technology Ring Revenue 526 4,464 3,200 1,264 40% 5,200 PPE/IEPPE Revenue 44,722 243,870 275,000 (31,130) -11% 250,000 PPE/IEPPE Online Seminar Revenue 4,700 27,750 20,000 7,750 39% 30,000 Technical Exam Revenue 2,034 16,017 16,000 17 0% 18,000 CTEN Revenue 7,121 93,749 100,000 (6,252) -6% 105,000 Miscellaneous Income 1,592 13,774 13,000 774 6% 16,000 Sponsorship Income 545 558,603 575,000 (16,397) -3% 615,000 Strategic Partners Program Revenue - 995 20,000 (19,005) -95% 995 Tech Report Writing Seminar 1,019 4,883 10,000 (5,117) -51% 6,200 Membership Stamp Revenue 447 1,763 3,000 (1,237) -41% 2,000 TOTAL OTHER REVENUE 97,710 1,323,905 1,466,300 (142,395) -10% 1,468,795

TOTAL REVENUE 161,963 5,481,313 5,706,300 (224,987) -4% 5,668,795

Page 3 of 7 OACETT Statement of Revenue and Expenses For the Period Ending October 31, 2017 (Unaudited)

Current Year-to-Date Annual Variance Variance Description Month Actual Budget Y-T-D to Budget % Forecast OPERATING EXPENSES Rent & Parking 26,742 266,566 307,000 40,434 -13% 320,000 Insurance 719 7,194 8,700 1,506 -17% 8,632 Equipment Leases and Rentals 376 12,030 13,500 1,470 -11% 14,000 Telephone - Equipment 709 7,947 10,000 2,053 -21% 10,000 Office expense 2,495 17,345 20,000 2,655 -13% 21,000 Electronic Comm/internet 3,807 46,256 65,000 18,744 -29% 65,000 Pension Expense 2,083 20,054 30,000 9,946 -33% 25,000 Promotional Items - 732 1,000 268 -27% 732 Technology Professionals Canada (415) 220,054 224,000 3,946 -2% 222,000 Total Corporate Expenses 36,516 598,177 679,200 81,023 -12% 686,364 Depreciation/Amortization 11,798 122,734 185,000 62,266 -34% 156,000 Contingency Fund - - - - 0% - Total Common Expenses 48,314 720,911 864,200 143,289 -17% 842,364 Total Divisional Operating Expenses 336,613 3,826,331 4,842,100 1,015,769 -21% 4,706,188

TOTAL EXPENSES 384,928 4,547,242 5,706,300 1,159,058 -20% 5,548,552

Excess (deficiency) of revenue over expenditures from Operations (222,964) 934,070 - 934,070 120,243

Contribution to Carole and George Fletcher Foundation - - - - (25,000) Unrealized Gain or (Loss) 128,973 442,719 - 442,719 -

Excess (deficiency) of revenue over expenditures (93,991) 1,376,790 - 1,376,790 95,243

Expenses allocated to Reserve Funds Expense allocation to reserve fund - amortization 11,798 122,734 - 156,000 Expense allocation to reserve fund - corp. system review 199 91,675 - 95,000

Surplus (Deficiency) (81,994) 1,591,199 - 1,376,790 346,243

Page 4 of 7 IETO Statement of Expenses For the Period Ending October 31, 2017 (Unaudited)

Description Current Year-to-Date Annual Left to % Left to Month Actuals Budget Spend Spend Forecast Communications Outreach - 1,063 1,000 (63) 6% 1,063 Total Communications - 1,063 1,000 (63) 6% 1,063

Office Expenses Misc. Accounts - 1,285 2,500 1,215 -49% 2,500 Office Supplies 309 3,267 3,500 233 -7% 3,500 Photocopy Supplies 154 1,273 3,500 2,227 -64% 1,600 Postage/Couriers 166 1,767 2,400 633 -26% 2,400 Printing & Stationery - 1,896 1,500 (396) 26% 2,000 Telephone - other 273 2,382 6,000 3,618 -60% 3,000 Total Office Expenses 901 11,871 19,400 7,529 -39% 15,000

IETO Board and Committees Complaints and Discipline Committee 10 7,927 25,000 17,073 -68% 12,000 Admissions Committee Travel 852 14,978 12,000 (2,978) 25% 20,000 Admissions Committee Fees 1,581 25,654 25,000 (654) 3% 35,000 Admissions Committee Food 283 4,236 3,800 (436) 11% 6,000 IETO Board Travel - 4,727 10,000 5,273 -53% 10,000 IETO Board Other 499 2,332 8,000 5,668 -71% 8,000 Admissions 2nd Review Cttee - 38 500 463 -93% 100 Education & Examination Cttee - - 2,500 2,500 -100% 500 Total IETO Board and Committees 3,225 59,892 86,800 26,908 -31% 91,600

Operating Priorities Fairness Committee Initiatives 691 5,697 15,000 9,303 -62% 15,000 Certification/NTB 164 403 5,000 4,597 -92% 3,000 Continuing Professional Development - 101 40,000 39,899 -100% 5,500 Municipal Infrastructure - - 5,000 5,000 -100% - Technical Exam Expense 1,149 11,443 16,000 4,557 -28% 16,000 PP On-Line Seminars 10,627 64,637 65,000 363 -1% 70,000 PPE/IEPPE Expense 1,982 11,530 5,000 (6,530) 131% 12,000 Accreditation - 7,464 20,000 12,536 -63% 9,000 Document Management 174 1,926 4,500 2,574 -57% 2,600 Technology Transfer Grant Program - 5,562 12,500 6,938 -56% 10,500 Three & Six Rule and Student Associate - - 7,500 7,500 -100% 7,500 Fellow Designation - 509 4,000 3,491 -87% 510 Total Operating Priorities 14,786 109,274 199,500 90,226 -45% 151,610

Services Purchased Staff Association Dues - 779 800 21 -3% 800 Admission Packages Outsourced 3,257 21,019 30,000 8,981 -30% 28,000 Certificates 443 3,855 7,000 3,145 -45% 6,000 Contract/Consulting Services 6,852 62,005 116,400 54,395 -47% 87,000 Total Services Purchased 10,552 87,658 154,200 66,542 -43% 121,800

Staff Expenses Staff 60,546 692,677 785,000 92,324 -12% 870,000 Travel 780 4,542 5,000 458 -9% 5,000 Staff Development 490 11,545 12,000 455 -4% 16,000 Total Staff Expenses 61,816 708,764 802,000 93,236 -12% 891,000

TOTAL IETO EXPENSES 91,279 978,523 1,262,900 284,377 -23% 1,272,073

Page 5 of 7 Professional Affairs & Services Statement of Expenses For the Period Ending October 31, 2017 (Unaudited)

Description Current Year-to-Date Annual Left to % Left to Month Actuals Budget Spend Spend Forecast Communications Brochures - 7,607 15,000 7,393 -49% 15,000 The Ontario Technologist 23,951 124,625 148,000 23,375 -16% 150,000 Member Survey - - 15,000 15,000 -100% - Postage - Publications 13,651 69,257 85,000 15,743 -19% 84,000 College Outreach 735 13,213 22,000 8,787 -40% 16,500 Publications 68 986 1,800 814 -45% 1,235 Total Communications 38,404 215,688 286,800 71,112 -25% 266,735

Council and Committees Chapters - Operating Grants - 75,598 76,000 402 -1% 75,598 Special Funding for Regions 200 2,300 12,000 9,700 -81% 3,000 Special Projects - - 2,000 2,000 -100% - Professional Affairs & Services Board (521) 7,431 10,000 2,569 -26% 10,000 PASB Councillor's Expense - 1,182 5,400 - 0% 1,500 Regional Councils- All 4,915 53,271 63,000 9,729 -15% 56,000 National Engineering Month - 41,533 41,000 (533) 1% 42,000 Salary Survey/Provincial Awards 12,759 42,891 45,000 2,109 -5% 43,000 Total Council and Committees 17,353 224,207 254,400 25,975 -12% 231,098

Operating Priorities Outreach Priority 2,303 37,238 50,000 12,762 -26% 37,000 Advertising 2,399 9,666 15,000 5,334 -36% 10,000 Women in Technology 241 241 5,000 4,759 -95% 800 Skills Canada - 26,979 28,000 1,021 -4% 26,979 Social Media/Marketing 583 12,402 30,000 17,598 -59% 18,000 Colleges Ontario Sponsorship - 20,000 20,000 - 0% 20,000 Ontario Robotics Teams - 2,500 2,500 - 0% 2,500 Young Professionals Task Force 302 7,253 30,000 22,747 -76% 16,000 Chapter Training - 1,490 8,000 6,510 -81% 6,000 Total Operating Priorities 5,829 117,770 188,500 70,730 -38% 137,279

Office Expense Misc. Accounts (637) 986 3,500 2,514 -72% 2,000 Office Supplies 197 1,525 3,000 1,475 -49% 1,600 Photocopy Supplies 192 2,094 4,600 2,506 -54% 2,800 Postage - Corporate/Couriers 199 3,863 4,000 137 -3% 4,700 Printing & Stationery - 1,503 4,500 2,997 -67% 2,500 Telephone - other 515 4,332 5,000 668 -13% 5,800 Total Office Expense 466 14,303 24,600 10,297 -42% 19,400

Services Purchased Contract/Consulting Services 9,800 14,870 72,000 57,130 -79% 16,500 Staff Association Dues - 935 1,500 565 -38% 935 Total Services Purchased 9,800 15,804 73,500 57,696 -78% 17,435

Staff Expense Staff 43,453 455,778 667,500 211,722 -32% 590,000 Travel - 1,073 5,000 3,928 -79% 1,500 Staff Development 147 11,179 12,000 821 -7% 14,000 Total Staff Expense 43,600 468,029 684,500 216,471 -32% 605,500

TOTAL SERVICES EXPENSES 115,452 1,055,802 1,512,300 456,498.12 -30% 1,277,447

Page 6 of 7 Finance and Administration Statement of Expenses For the Period Ending October 31, 2017 (Unaudited)

Description Current Year-to-Date Annual Left to % Left to Month Actuals Budget Spend Spend Forecast Council and Committees Annual Meeting 102 164,484 175,000 10,516 -6% 165,000 Council 14,709 40,190 65,000 24,810 -38% 60,000 Council/OAB Professional Dev - 15,168 12,000 (3,168) 26% 15,168 Strategic Planning - - 5,000 5,000 -100% - Administrative Board - 13,518 13,000 (518) 4% 16,000 Executive Officers - 3,880 3,000 (880) 29% 5,000 Elections - 7,282 11,000 3,718 -34% 7,282 Nominating - 35 500 465 -93% 235 Total Council and Committees 14,810 244,557 284,500 39,943 -14% 268,685

Other Committees Other Associations Expense - 17,574 20,000 2,426 -12% 20,000 Outreach 1,500 28,272 30,000 1,728 -6% 30,000 Total Other Committees 1,500 45,846 50,000 4,154 -8% 50,000

Operating Priorities Govt Affairs Priority 12,382 27,033 30,000 2,967 -10% 30,000 Retention/On-Boarding - 14,975 20,000 5,025 -25% 18,000 Corporate Systems Review 199 91,675 20,000 (71,675) 358% 95,000 Total Operating Priorities 12,581 133,683 70,000 (63,683) 91% 143,000

Office Expense Payroll Charges 487 3,950 5,000 1,050 -21% 5,100 Telephone - other 250 6,647 10,000 3,353 -34% 8,000 Office Supplies 295 3,092 4,000 908 -23% 4,000 Computer Supplies 233 7,191 9,600 2,409 -25% 11,500 Bank Charges 439 4,404 6,000 1,596 -27% 5,800 Credit Card charges 6,884 81,567 95,000 13,433 -14% 95,000 Membership Cards 24 1,005 5,000 3,995 -80% 5,000 Misc. Accounts (539) 2,114 3,000 886 -30% 3,000 Photocopy Supplies 173 2,458 4,400 1,942 -44% 3,150 Repairs & Maintenance - 2,189 1,100 (1,089) 99% 2,200 Printing & Stationery (Finance) 1,307 18,398 25,000 6,602 -26% 25,000 Postage/Couriers 2,047 25,991 28,000 2,009 -7% 30,000 Hardware Maintenance 1,775 27,273 38,000 10,727 -28% 38,000 Software Maintenance 2,153 32,774 77,500 44,726 -58% 55,000 C & G Fletcher Foundation 2,165 6,652 3,000 (3,652) 122% 8,500 Total Office Expense 17,692 225,705 314,600 88,895 -28% 299,250

Services Purchased Accounting 2,500 25,000 30,000 5,000 -17% 30,000 Staff Association Dues - 1,733 1,800 67 -4% 1,733 Legal 1,838 17,808 15,000 (2,808) 19% 20,000 Contract/Consulting Services (15,018) 134,993 140,000 5,007 -4% 155,000 Total Services Purchased (10,680) 179,533 186,800 7,267 -4% 206,733

Staff Expense Staff 93,578 940,721 1,144,000 203,279 -18% 1,162,000 Travel 45 4,488 5,000 512 -10% 5,000 Staff Development 357 17,473 12,000 (5,473) 46% 22,000 Total Staff Expense 93,979 962,682 1,161,000 198,318 -17% 1,189,000

TOTAL FIN/ADM EXPENSES 129,882 1,792,006 2,066,900 274,894 -13% 2,156,668

Page 7 of 7 OACETT Cash Flow For 2017

Jan Feb March April May June July Aug Sep Oct Nov Dec Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual YTD Opening Cash 602.3 607.0 655.0 971.3 1079.8 1135.4 901.1 1047.5 937.0 949.4 948.5 948.5 602.3

Receipts Dues 426.9 443.7 524.7 357.9 396.1 275.4 271.3 278.8 278.4 342.4 3595.7 Other 211.1 66.9 80.9 253.4 88.8 48.0 166.8 34.3 88.4 190.6 1229.3 Investments Redeemed 0.0 0.0 200.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 200.0 Cash Flow In 638.0 510.5 805.6 611.3 484.9 323.4 438.2 313.1 366.9 533.0 0.0 0.0 5025.0

Disbursements Payments 619.4 453.5 477.9 491.2 421.2 492.9 283.4 415.8 342.0 526.1 4523.3 Capital Assets 13.9 9.0 11.3 11.7 8.2 64.8 8.4 7.9 12.5 7.8 155.4 Pension Solvency Contribution 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Investments Purchased 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Cash Flow Out 633.2 462.6 489.3 502.8 429.3 557.7 291.8 423.6 354.5 533.9 0.0 0.0 4678.7

Net Cash Flow 4.8 48.0 316.3 108.5 55.6 -234.2 146.4 -110.5 12.4 -0.9 0.0 0.0 346.2

Ending Cash 607.0 655.0 971.3 1079.8 1135.4 901.1 1047.5 937.0 949.4 948.5 948.5 948.5 948.5

Opening LT Investments 5404.9 5493.0 5603.8 5412.9 5463.9 5495.2 5557.1 5432.1 5516.3 5518.7 5647.7 5647.7 5404.9 Purchases 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Market Value Changes 88.0 110.9 9.0 51.0 31.4 61.8 -124.9 84.1 2.4 129.0 442.7 Sub-total 5493.0 5603.8 5612.9 5463.9 5495.2 5557.1 5432.1 5516.3 5518.7 5647.7 5647.7 5647.7 5847.7 Investments Cashed 0.0 0.0 200.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 200.0 Closing LT Investments 5493.0 5603.8 5412.9 5463.9 5495.2 5557.1 5432.1 5516.3 5518.7 5647.7 5647.7 5647.7 5647.7

Total Cash & LT Inv 6100.0 6258.9 6384.2 6543.7 6630.6 6458.2 6479.7 6453.3 6468.1 6596.2 6596.2 6596.2 6596.2

October 31, 2017 Market Value Long Term Investments: RBC Dominion Securities

$5,647,663

CEO’s Priorities and Perspective on Performance Agreement Letters for 2018

This summary provides a perspective of what the Chief Executive Officer considers “must do” achievements in 2018.

A. Dragonfly (December/18)

 Designed, built, tested and fully operational  System Administrator trained  Staff fully trained and comfortable with the technology

B. Delivery of Strategic Plan/Young Professionals Task Force Report

C. Realign Staffing, Business Plans and Budgets (December/18) for 2019 and beyond

Responding to ‐

a. Young Professionals Task Force Report and Recommendations approved (June/18) b. Revised Strategic Plan Approved (September/18) c. Organizational assessment and management plan for Dragonfly labour force implications (December/18) d. Overall outreach to attract/retain members

D. Support and Influence direction of Technology Professionals Canada (TPC)

E. Monitor and Respond to Implementation of 3&6, mandatory CPD, road construction program

F. RFP Prepared for Website Overhaul (December/18)

G. Promote PAS/Registration department collaboration

H. Solid stewardship of pension, investment and operating funds

I. Good Council governance and volunteer development

D. Thomson October 30, 2017

2018 IETO Performance Agreement

Strategic Plan Priorities: 1. Unique Value Proposition 2. Communication and Outreach and 3. Member Opportunities, Development and Professionalism

1. Dragonfly – Ongoing and Significant Time Commitment (1, 2, 3)  Systems planning for online file review, use of CTAC for certification  Business development models and documentation  User testing & feedback  Staff training (Power Users)

2. Staffing – Reorganization of Department – Ongoing (1)  To prepare for customer service after Dragonfly implementation, Admissions Coordinators will be trained to handle all aspects of certification including File management, Academic Programs, Proposals and TRs, Reinstatements, Transfers, Road Construction, CPD, and LET.  Summer Co‐op admin student  Building an Inclusive Regulatory Environment training from Ontario Regulators for Access Consortium (ORAC)

3. Communications and Marketing Initiatives – Ongoing (1, 2, 3) Work closely with PAS regarding the communication and marketing needs of IETO’s certification policies and products

4. Certification Initiatives: Ongoing (1, 2, 3) Continuous Process Improvements to focus on risk management with a goal to set meaningful and measurable targets after Dragonfly implementation

 3 & 6 Year Rule – Third Year of first enforcement cycle – extensive member service and follow up o Associate Telephone Campaign o Email notification – June 2018 o Mail requirements to all affected Associates – November 2018 o Create fact sheets with key messages  Review of Exempt Countries for English Language Benchmark  Outreach to graduating students  Registrar Videos – 3 & 6, How to get certified  Review NEW OGRA courses

5. CPD ‐ Third Year of First CPD cycle – Ongoing (1, 2, 3)  Extensive member service – ongoing  Communications and Awareness in conjunction with PAS  Work with CPD providers and OACETT chapters to access further opportunities for our members

Page 1 of 2

2018 IETO Performance Agreement

 Prepare for first audit  Audit Committee and communications

6. Emerging Technology Markets Taskforce (1, 2, 3) The Taskforce will look at the viability of recognizing specialized market experience and emerging technology trends and areas of practice, working in collaboration with TAC.

7. Prepare Admissions Committee for online file review – Ongoing (1)  Ongoing training per discipline cluster – increased to bi‐monthly  Building an Inclusive Regulatory Environment training  Pilot CTAC file reviews in readiness for Dragonfly

8. Standards Review Steering Committee (1, 2) OACETT Registrar/Director, IETO is representative from the TAC Standards Council on the CTAC Steering Committee. This is expected to require a considerable commitment

9. Office of the Fairness Commissioner (1, 2, 3)  Annual Report: March 1  Good Character Policy

10. IETO Terms of Reference (ITR) (1, 2, 3) Many changes to the IETO Terms of Reference were made in 2017. Further changes are required when the Good Character policy is approved. There may also be additional changes to the ITR to coincide with Dragonfly.

11. IETO Website Rewrite/Reorganization (1, 2, 3) Update and rewrite the IETO portions of the website.

Page 2 of 2

2018 PAS Performance Agreement Letter

Strategic Plan Priorities: 1. Unique Value Proposition 2. Communications & Outreach and 3. Member Opportunities, Development & Professionalism

• Dragonfly (1,2,3) – The Dragonfly project will continue to take up a large portion of staff time and resources until at least August 2018. Services staff will be needed for all phases of the project including the design and build of the new system and testing the system before it launches.

• Young Professionals Task Force (1,2,3): The task force will provide recommendations to OACETT on the types of strategies, policies, programs and activities that OACETT could or should implement in order to best address the needs of YPs and how to best engage, communicate and attract YPs to become members. (April).

. Social media (2,3): We will continue to grow our social media use, focusing on increasing engagement, the use of video to promote our programs and creating targeted campaigns.

. Collaboration with IETO (1,2,3) Continue coordination and cooperation with IETO staff in promoting key initiatives, including 3&6, CPD.

. Outreach:

o Government Relations (1,2): Integrate Government Relations activities at the staff level working with the GR committee

o Corporate Outreach (1,2): develop a business case to promote OACETT and certification to industry, and resource appropriately. (April)

o College Outreach (1,2): develop a strategy to increase access to make college presentations and to increase applications.

. Greening of the AGM (1): We will look for ways and implement measures to reduce our carbon footprint at the 2018 AGM & Conference (April).

• Website (2): The current website was launched four years ago and is out of date. We will be involved in an RFP process to have a vendor develop a new website, including CTEN application and new search engine optimization tools. This will commence in the fourth quarter of the year, once Dragonfly is launched.

Finance and Admin Performance Agreement Letter for 2018

1) Dragonfly Project – Project build and implementation on schedule and on budget. Target Completion Date: Per Dragonfly project schedule – complete August 2018.

2) Organizational Assessment ‐ Provide a report as to OACETT staff levels and skill levels required after Dragonfly is implemented. Target Completion Date: Post Dragonfly implementation – complete October 2018.

3) Election Firm Review – Review with stakeholders the need to change election providers and report recommendations (i.e.: keep existing or change). Target Completion Date: Fourth quarter of 2018 (November 2018 at the latest).

4) Professional Development – Ensure staff take courses consistent with the education needs for using the tools of Dragonfly. Specific PD (Microsoft CRM use and admin training) will be completed for the Dragonfly System Administrator. Target Completion Date: Ongoing with the Dragonfly project November 2017 – August 2018.

5) Policy and Procedure Manual – Update all Finance and Admin policies and procedures consistent with the review business architecture driven by the implementation of Dragonfly. Target Completion Date: Ongoing with Dragonfly project November 2017 – August 2018.

6) OACETT Website RFP – Develop an RFP for a new OACETT.org website. Target Completion Date: Fourth quarter of 2018 (December 2018 at the latest).

Government Relations 2018 Performance Agreement Letter

Government Relations is included as part of OACETT’s 2014-2019 Strategic Plan under “Communications and Outreach”, the objective being to “target government relations activities in support of OACETT’s qualified person’s priority and other relevant strategic and operational objectives”.

 Maintain vigilance in monitoring and responding to QP issues with the Ontario government. [Ongoing monitoring and responding to Qualified Person issues];

 Continue outreach meetings with political and senior bureaucratic officials in key ministries of the Ontario government. [meet with key Ministers and/or senior staff];

 Refresh and/or propose OACETT member participation on government/agency committees (e.g. Ministry Municipal Affairs & Housing; Ministry of Environment; Utility Advisory; CSA Electrical Code). [Review role and term of current members];

 Coordinate with ASET and ASTTBC a working relationship with the federal government (PWGSC) to obtain concrete recognition in the Annex “A” Requirement, for Engineering Technicians and Technologists. [Commencing in June 2018, the engineering technology profession will be included as a stakeholder in the PSPC consultation process];

 Research the details of the Comprehensive Economic and Trade Agreement (CETA) in regard to mutual recognition in the regulated professions, in order to apprise members of the status for OACETT members. [Specifics required for OACETT members holding the designations: C.E.T., A.Sc.T. and C.Tech.];

 Schedule semi-annual meetings with the Ontario Building Officials Association (OBOA). Currently, the intent is to establish a strategic alignment whereby the two associations will propose an agreement to collaborate on fostering a greater understanding of the strategic issues facing the building industry in particular and the civil discipline in general, and how best we respond to support the memberships and enhance public safety.

 Schedule an annual meeting with the Ontario College of Trades (OCOT) with the intent to inform them of OACETT members’ qualifications, and capabilities and work to achieve Qualified Person (QP) status where required. [Meeting to be scheduled in spring 2018 for discussion with the new CEO replacing David Tsubouchi];

 In addition to use of the OT, expand the GR section on the website, expand the utilization of social media (e.g. LinkedIn) to promote GR efforts and seek input from the membership. [Government relations article for every issue of Ontario Technologist – 6 in 2018; work with staff expertise in setting up GR social media links, and develop a GR website section];

Dragonfly – IT Project Council Project Update

November 24, 2017 V1.2 Dragonfly Status Update - Agenda

• Update Since Last Council • Project Schedule • Next Steps • Appendix – Design Meeting Schedule

Update Since Last Council • BDO Design Sessions have begun: • Started Oct 5/17 (a week earlier than first planned). • Completed so far – Certification, CPD, Complaints. • When the Design meetings are concluded we will have weekly status/update meetings with BDO to track progress of the Design Document and resolve any issues that may arise. • Significant staff effort – Design support more intensive than expected. • No new project scope (Change Orders) seen to date. • No changes to project budget ($3.53M).

Project Schedule – No Changes • Design Phase: • October 2017 – February 2018 (on track). • Design Approval: • March 2018 (final Design document signoff by OACETT). • System Build Start Target: • March 2018 (concurrent to Design signoff). • System Deployment (Live) Target: • August 2018 (no change since last update). • Post Deployment Warranty Period: • August 2018 – November 2018 (no change since last update).

Next Steps

• Continue Design Phase meetings to schedule. • Arrange meetings with IT vendors (e.g.: CG Technologies – the network outsource partner for OACETT) to evaluate their project participation. Scheduling in progress – target all meetings with all vendors to be concluded by Nov 30/17. • BDO Design Document to be provided to OACETT no later than March 30/18.

Appendix – Design Meeting Schedule Ontario Association of Certified Engineering Technicians and Technologists Systems Steering Committee – Dragonfly IT Project Report November 24, 2017 REPORT TO COUNCIL

The Systems Steering Committee, comprised of David Thomson and Rod MacLeod as co-chairs, Barbara Chappell, Janice Meade and Melissa Wood, each as executive members, and Barry Hudson as Project Manager, offers this progress report to Council.

Since September Council meeting, OACETT staff, Project Manager and BDO have been busy with Design Meetings. Each meeting is a day-long session intended to gather detailed information about the business, operation and finance processes of OACETT. The meetings are minuted for future reference and background information and any item brought forward that is not meeting topic specific or cannot be immediately answered is placed in a “parking lot” where a responsible individual and resolution deadline are assigned.

At the time of writing, five of approximately fifteen Design Meetings have been held. At first glance this may not seem like much progress however, consider, within the specific topics, the extent of communication with our members and that a template is required at each of these points, and the expectations and the required effort can be appreciated.

In addition to these fifteen meetings, two meetings have been planned for BDO to present “mock-ups/prototypes” for review and further improvement as may be required. As well, meetings are planned with our vendors to ensure that system integrations proceed as intended.

These scheduled meetings continue into February 2018 after which BDO will complete the Dragonfly project design phase, for submission to OACETT no later than March 30th. During this design period regular meetings will be held to monitor that progress remains on track for approval and advancement into the System Build phase.

Under another item within the Council agenda, two motions will be brought forward regarding the funding of the Dragonfly project. OACETT has realized a capital gain of $115,700 on its long term investments as well as having a year-end cash surplus. To take advantage of the capital gain, Motion 1 proposes that up to $115,000 be moved into a Dragonfly, project specific, fund. Motion 2 proposes that up to $350,000 of the year-end cash surplus be moved to the Dragonfly project fund as well. If both motions are approved, these monies will finance the project until the end of Q1 2018 without impact to the base investment capital.

In summary, to date, the project is on track with no scope, budget or schedule changes.

Respectively submitted,

Systems Steering Committee

Briefing Note – OACETT Long Term Investment Liquidation of $115,000.00

Since December 31, 2016 to the current date (October 24, 2017) the OACETT Long Term Investments have performed very well. Below is the performance summary:

OACETT Investment Capital Gains Dec 31/17 to Oct 24/17

OACETT Long Term Investments as at Dec 31/16: $5,404,944 OACETT Long Term Investments as at Oct 24/17: $5,536,062 Gain Available For Liquidation $115,700

The gains have been primarily due to our investment in the Royal Bank Preferred shares performing above market.

Given that (stock) markets are not entirely predictable and the current political geoeconomic uncertainties facing both global and domestic assets it would appear that now is the time to liquidate some gains and move the liquidated gains to a cash account for Dragonfly costs in 2018.

The assets liquidated would be placed in a specifically designated Reserve Fund solely for Dragonfly costs. Please note – Dragonfly is a fully funded project (i.e.: we have the cash and investments to pay for the entire project budget). The liquidation of the asset gains to date is to take advantage of the gains (i.e.: realize them) and have ready cash on hand for Dragonfly expenses.

OAB Motion 1:

The OAB supports the recommendation to have a Council motion for the liquidation of up to $115,000.00 of Long Term Investment capital gains and that Council authorizes the CAO in consultation with the CEO, to liquidate assets in the amount of up to $115,000 to be transferred to the Dragonfly fund.

OAB Motion 2:

The OAB supports the recommendation to have a Council motion for the transfer of up to $350,000.00 of the 2017 year‐end cash surplus from undefined reserves to the Dragonfly project reserve and that Council authorizes the CAO in consultation with the CEO to use the transferred funds for Dragonfly project activities only. FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22‐23, 2013 – Motion # 5395 Page 1 of 7

STRATEGIC PLAN 2014‐2019

I. VISION

Advancing the engineering and applied science technology profession in Ontario, in Canada and world‐wide

II. MISSION

OACETT is Ontario’s independent certifying body for engineering and applied science technicians and technologists. The Association provides exceptional member certification, benefits and services. In so doing, OACETT meets the needs of its members, creates a visible and globally‐recognized professional standard, and serves the public interest.

1 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22‐23, 2013 – Motion # 5395 Page 2 of 7

III. PLANNING CONTEXT OACETT displays success and strength as an association – a financially sound organization led by over 350 volunteers representing more than 24,000 members employed in over 6,000 organizations. The designations provided through the Association are recognized and valued by business, industry and the public sector. Productive strategic relationships with government, other associations, colleges and industry acknowledge OACETT’s leadership in the engineering and applied science technology profession. These achievements over the decades demonstrate OACETT’s important role in responding to and representing their members’ profession. OACETT’s Council and Senior Staff are committed to building on that success by enhancing and growing the Association. Through the strategic planning process, several significant trends and issues have been identified. Both local and global, with some specific to the profession, they signal changes and opportunities on OACETT’s horizon.

Trends and Issues Implications Global pressures on Canadian industry 1. Continued focus on Canada’s ability . Persistent focus on innovation and innovation lag in Canadian to be globally competitive, business and industry especially regarding human capital . Ongoing emphasis on the need for continuous learning / work‐ 2. Growing need to address national integrated learning within the labour force and international labour market . Shifts in world economic power / influence (e.g., BRICS nations) mobility . Impact of temporary foreign workers and broader immigration 3. Increased use of international policy shifts workers . Decline in Ontario’s economic strength with a shift of Canada’s economic focus to the West ‘Fluid’ professional environment 4. Consider evolving profession and . Continuing pressure to define and clarify work done by professional roles/relationships

technicians and technologists relative to that traditionally done 5. Recognize impact on certification by engineers from an increasingly ‘crowded field’ . Emergence of national and global influences re: professional and the need to establish OACETT certification (both within our professions and beyond) credentials as valuable . Increased presence of third‐party and/or independent qualifications

certification 6. Differentiate value of certification Changing members’ needs and expectations . Continued impact of e‐learning as a source of credentials and professional development 7. Enhance understanding of . Rise of social media and its increasing importance in member members’ needs and expectations communication and information dissemination 8. Increasing pressure for . Increasing need among the membership for non‐technical responsiveness and adaptability in training and development member programs and services . Demographic shifts (aging population; ethnic/cultural diversity), in terms of both the general population and association membership

2 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22‐23, 2013 – Motion # 5395 Page 3 of 7

These trends and issues create circumstances over which the Association has little direct control. However, by identifying them and considering their potential effects, OACETT has laid the groundwork to mitigate the susceptibility to decline that some long‐standing organizations face when confronted with unforeseen impacts. The Association has used its understanding of the external environment, coupled with an assessment of Association strengths and vulnerabilities, to cultivate a responsive, proactive mindset among the volunteer and administrative leadership. This, in turn, has contributed to the core content of Strategic Plan 2014‐2019. In fact, the implications cited in the preceding chart are the drivers of the plan’s Strategic Priorities and Action Objectives. Through the strategic planning process, the Association has enhanced its capacity for strategic thinking – a capacity that will facilitate its ability to build on past success to ensure ongoing progress for OACETT and those it serves.

3 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22‐23, 2013 – Motion # 5395 Page 4 of 7

IV. STRATEGIC PRIORITIES

The core of OACETT’s purpose is, through registration and certification processes, to grant membership to those who meet the standards of the Association. Beyond the symbolic importance of a level of professional achievement, designations granted by OACETT hold value for members only in as much as the designations are known, understood and valued by key stakeholders (e.g., employers, government ministries and agencies) and, thus, bring some benefit to those holding the designations. This logic model has been coupled with several of the trends already cited (regarding continuous learning and professional development) as the impetus for the strategic direction and priorities in Strategic Plan 2014‐2019. Specifically, as OACETT looks ahead over the next 5 years and beyond, the Association recognizes that key stakeholders not only need to be aware of and value what OACETT does but also develop a greater understanding of why certification and professional development add value to those individuals who achieve them and … perhaps more importantly … to the industries and organizations in which they work.

Member Opportunity, Development & Professionalism

ADVANCING THE PROFESSION Unique Communication Value & Proposition Outreach

4 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22‐23, 2013 – Motion # 5395 Page 5 of 7

V. ACTION OBJECTIVES

Strategic Priority: Unique Value Proposition

OACETT’s certification and accreditation processes, when coupled with the Association’s dedication to excellence and relevancy, are the foundation for its unique value proposition within the engineering and applied science technology profession. Clear positioning of the association based on its commitment to advancing the profession must be a priority.

Action Objectives

1. Create a distinctive profile for the Association to convey OACETT’s purpose, relevance and the value of certification amongst industry, academia, government and the public

2. Maintain excellent certification processes, along with continued efforts to increase the overall proportion of certified members

3. Use accreditation to expand the reach of the association and add value to the membership and the profession

4. Continue and strengthen OACETT’s national and international focus and partnerships with other associations, educational institutions and industry

5 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22‐23, 2013 – Motion # 5395 Page 6 of 7

Strategic Priority: Communication & Outreach

OACETT must have a thorough and considered approach to developing partnerships and relationships. In addition, OACETT requires a comprehensive communication plan to reach target audiences using a variety of methods and channels. This set of action objectives should also be executed in a way that supports the other strategic priorities in this Strategic Plan.

Action Objectives

5. Build on current interactions with industry leaders and employers to advance the value of OACETT’s certifications and the benefits of OACETT membership

6. Work with colleges to:

a. increase access to students for membership purposes,

b. expand accreditation engagement, and

c. help align their programs with professional requirements

7. Target government relations activities in support of OACETT’s “qualified persons” priority and other relevant strategic and operational objectives

8. Develop and use new media to expand the reach and impact of Association communications

6 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22‐23, 2013 – Motion # 5395 Page 7 of 7

Strategic Priority: Member Opportunities, Development & Professionalism

An active, engaged, certified membership base is key to OACETT’s success. Focusing specific action objectives on member recruitment, retention, member services and professional development is critical to the association’s long‐term growth, reputation, and value.

Action Objectives

9. Expand OACETT’s member base via regular, ongoing recruitment efforts, alone and in collaboration with colleges and employers, and through the provision of new types of membership opportunities

10. Sustain OACETT’s existing member base using retention practices based on members’ needs assessment

11. Enrich and increase members’ professional development opportunities through collaboration with industry, education and other associations

Terms of Reference for OACETT’s Strategic Plan Review

Need for Action:

OACETT’s existing Strategic Plan is nearing the end of its five‐year planning horizon (2014‐19). It’s time to review the Plan and offer fresh perspectives for advancing the Association and profession. Planning helps assure that an organization remains relevant and responsive to the needs of its community (members, public, stakeholders) and contributes to organizational stability. It provides a basis for monitoring progress, and for assessing results and impact. It facilitates new program development. It enables an organization to look into the future in an orderly and systematic way.

Governing Principles for Conducting the Review:

1. Balanced input and engagement of all stakeholders, 2. Thoughtful consideration and prioritization, 3. Recommend to Council a course of action, including strategic priorities that will transform the organization as desired, 4. Highly focused action on a few key strategic initiatives in support of that course and direction, and 5. Production of a short, concise Strategic Planning document with vision and mission statements, planning context, strategic priorities, action objectives and success benchmarks.

Developing OACETT’s Strategic Plan should be a process that provides for the following:

Assess the impact and implementation of the existing strategic plan with comments about what worked and what could be improved upon and what should be carried over to the next plan.

Identify broad trends, issues and implications including global developments, professional environment, technologies, industry demands, social governance, changing demographics, changing members’ needs and expectations.

Engagement and Input solicited from all stakeholders (e.g.: Council, staff, committees, chapters, members, other associations, government) through whatever means determined by the Task Group. Conduct an analysis of OACETT and the current strategic plan for Strengths, Weaknesses, Opportunities and Threats (SWOT) with the goal to capitalize on strengths, buttress weaknesses, capitalize on opportunities and recognize threats. (This is the most time consuming aspect of the review).

Weigh/Prioritize a range of Strategic Priorities and action objectives for each to guide Council in its consideration, approval and implementation of the Strategic Plan.

Describe what success will look like in five years.

Task Group Members

Kim Pickett, Chair, Sharon Reid C.Tech, Mike Mooney CET, Bob van den Berg CET, Dale Phippen CET, Cam Johnston CET, Lori Cornwall LLB, MBA, Chair, Young Professionals Task Force, Lianna Grice, Student Representative

Timetable:

Nov/17: Council reviews and approves Terms of Reference

Jan‐Sept/18: Task Group undertakes work plan and reports regularly to Council

 February 23 or 24th, Toronto  May 31st, Toronto  September 21 or 22nd, Toronto

Sept 21/18: Council reviews and approves Strategic Plan

Nov/18: Budget approval of initiatives from Strategic Plan

Consultations:

Subject to final cost estimates, and in discussions with the consultant, undertake a comprehensive consultative process to include:

 1‐2 focus groups in Toronto with various invited stakeholders e.g. PEO, OSPE, OBOA, CME, OACETT staff  1‐on‐1 interviews with selected provincial government officials  4‐6 engagement meetings of members (e.g. London, Toronto, Peterborough, North Bay)  Limited on‐line survey of members, use of social media for engagement.

Lead Staff Person:

David Thomson, Chief Executive Officer would be the lead staff person with other staff involved as deemed necessary. Staff would have no vote but with the permission of the Chair, contribute to the discussion and support the development of the new Plan.

Funding:

It is proposed that Council allocate $50,000 in 2018 for this work, including retaining outside expertise as needed, conducting research and/or surveying stakeholders. Additional funds to be available subject to CEO and Council approval.

Expenses for Task Group $ 7,500

Consultant $30,000

Research (e.g. surveys, consultations) $ 7,500

Contingency $ 5,000

______

$50,000

 It is proposed that a small group of Task Force members, with the CEO, select from upwards of 4 consultants to lead the Strategic Plan review.

Recommendation:

RESOLVED THAT COUNCIL HEREBY APPROVES THE TERMS OF REFERENCE, BUDGET AND ONE ADDITIONAL PASB REPRESENTATIVE FOR THE DEVELOPMENT OF A NEW STRATEGIC PLAN FOR 2019‐2023.

Kim Pickett, CET D. Thomson, CEO November 13, 2017

Draft Joint Work Plan Between The Ontario Building Officials Association (OBOA) And The Ontario Association of Certified Engineering Technicians and Technologists (OACETT)

Strategic Alignment

The two associations agree to collaborate on fostering a greater understanding of the strategic issues facing the building industry in particular and the civil discipline in general, and how best to respond to support the memberships and enhance public safety.

Advocacy

The two associations will seek out common issues and common public policy positions for which advocacy efforts by both parties may be aligned or shared.

Governance

If it suits, each association may consider the use of a representative of the other within their board, advisory structure, or member relations system.

Training

Courses offered by each association will be made available to members of the other at member rates. Each party agrees to promote the courses of the other to its members.

Continuing Professional Development

As much as possible and within the parameters of the respective CPD programs, each association will recognize the credits of the other.

Annual Meetings of Members

Each association will invite senior representatives to the other’s annual events.

Chapter System

The associations agree to seek opportunities for collaboration between their respective chapters in common geographical locations.

Promotion

Each association will seek opportunities to communicate with its members on its website, e‐blasts or newsletters items provided by the other party for this purpose.

Best Practices

The associations agree to share best practices with respect to items such as processes, structure, governance, services and business management generally.

Confidentiality and Conflict of Interest

The associations will exercise best efforts to not disclose shared information inappropriately, nor create a conflict between the parties because of that knowledge.

Intellectual Property

The associations agree that rights to any intellectual property shared one with the other for information or best practices purposes do not transfer without a specific agreement.

Regular Meetings and Communication

The associations agree to make regular calls, use electronic correspondence to share information, and arrange periodic meetings of leadership. As well, consider convening a joint executive committee roundtable with selected other stakeholders to identify and discuss strategic issues culminating in consideration of an agreement to develop and fund an industry public forum in 2018.

Term This agreement continues until made void by either association by providing 30 days’ written notice of the intent.

Signatures Date

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

Ontario Association of Certified Engineering Technicians and Technologists Nominating Committee Report November 24, 2017 REPORT TO COUNCIL

The Nominating Committee has been busy since our last meeting discussing and developing recommendations to Council for the following:

1) On Line Election Provider: We have used a company called E-Vote in the past and both us and the Professional Engineers of Ontario had serious issues with their data integrity. In OACETT’s case a number of members received invitations to participate in APEGA’s election process. The PEO had serious enough issues that they had to extend their deadline to vote and hold special executive meetings to resolve.

PEO made the decision to single source to a Clearvote.ca, who currently manage the online election process for the Maritime Professional Engineering Associations.

Your Nominating Committee considered: a) Single source to Clearvote b) Generate full RFP in 2018 c) Wait and discuss with PEO their experience with Clearvote The Nominating Committee made the decision to wait and see what the PEO experience is, investigate the costs of doing an online vote and if the value is not significant consider recommending single sourcing to Council during May AGM.

2) TAC Representative Job Description: The Nominating Committee reviewed the TAC By- Law’s and OACETT’s By-Law 19 to draft the attached job description for the TAC Director OACETT as a constituent member of TAC can nominate. It was the Nominating Committee’s recommendation that this be a nominated, and not elected position to ensure that Council puts forth the best person who has the skills and experience to represent us at the National Table.

It’s the Nominating Committee’s plan that if the Job Description is reviewed during the Council meeting that we would put forth a call for nominations and have a potential candidate for Council’s approval during the February Council Meeting. This person would then begin their term at the next TAC AGM which is held between April and June.

The Nominating Committee is requesting Council approve the TAC Board Member Job description as presented/amended and look forward to your dialogue on this topic.

Respectfully Submitted,

Bob van den Berg, C.E.T. Chair, Nominating Committee

OACETT On Line Election Process Provider Notes for Discussion:

Over the last number of years OACETT has utilized a company known as Evote.ca, http://e‐vote.ca/. From their website:

Evote.ca provides online voting and election management services, from end to end assistance to simply enabling your vote via our software and infrastructure.

Together with Everyone Counts, Evote.ca helps boards of directors, corporations, associations, unions, non- profits, universities and government realize the benefits of voting online.

The system is Linux based, auditable and verifiable and has provided online elections and surveys since 1995 to millions of voters in Canada, Australia, the US and UK.

It's a secure, scalable, cost effective solution for organizations large and small that also increases turnout! We securely manage your electronic elections and deliver fast, accurate, auditable results. Outsourced online elections made easy, secure and cost effective.

We offer online voting as well as paper ballot and telephone hybrid voting. We also provide development, support and returning officer services, data collection, analysis and custom reporting.

Last year there were issues with evote.ca that OACETT experienced including an instance were members were invited to participate in APEGA’s election. The PEO also had several serious issues with them that required them to extend their election period to ensure that their elections were fair and transparent.

The PEO have selected a company called Clear Picture. http://www.clearpicture.com/ is there website. I’ve had a chance to review and noticed that they currently don’t list electronic voting as one of their services but they have been providing electronic voting services for the Professional Engineering Associations in the Maritime provinces for a number of years. The PEO have decided to single source their elections with them and will not be using Evote.ca going forward.

Clear Picture is based in Canada with offices in Ottawa and Halifax.

Options for us to consider:

1) Do we want to change our electronic voting provider?

2) If yes do we want to single source from Clear Picture?

3) Consider and have staff generate an RFP from Canadian Companies and then report back to us

4) Wait until PEO Election over in 2018 and get feedback on their experience before we decide on the above?

5) Other idea or suggestion from committee?

Draft Position Profile OACETT TAC Board Member

Purpose:

Technology Accreditation Canada (TAC) is a bold, world class accreditation organization, delivering accreditation services for the engineering technology and applied science profession in Canada.

Board Member Responsibilities:

 Provides strategic direction and governance to Technology Accreditation Canada (TAC)  Provides strategic and policy direction to the Executive Director, TAC  Develops and ensures the implementation of the strategic plans for TAC  Approves the policies, processes and procedures by which accreditation is undertaken  Approves the policies and processes governing the Standards Council’s development and maintenance of national standards, including new or alternative standards where appropriate  Approves for submission to the members for ongoing support: o TAC annual performance statements o Annual business plans, including budgets and deliverables for the operational unit supporting accreditation o Annual business plans, including budgets and deliverables for national standards development  Establishes Committees or task forces to achieve specific objectives as required  Ensures compliance with the Bylaw Article 4.01 respecting the holding of an Annual Meeting of members  Ensures a periodic, independent review of performance and adherence to the principles of Quality Management Systems  3 – 4 meetings per year.

Requirements and qualifications: a) The following persons are disqualified from being a Director of the Corporation:

(i) anyone who is less than 18 years of age;

(ii) anyone who has been declared incapable by a court in Canada or in

another country;

(iii) a person who is not an individual; and

(iv) a person who has the status of a bankrupt.

(b) A Director is required to be:

(i) a Certified Member of OACETT in good standing.

(ii) Address of Record within the Province of Ontario

OACETT Statement of Revenue and Expenses 2018 Proposed Budget with Current YTD, Forecast and Prior Year's Actual (Unaudited)

Sep 30/17 2017 2017 2016 2018 Description YTD Actual Budget Forecast Actual Proposed Budget

DUES REVENUE

Revenue Collected - Certified 2,923,706 2,986,000 2,937,993 3,094,000 Revenue Collected - Associate 1,058,147 1,143,000 1,146,409 1,066,000 Annual Dues Revenue Received 3,981,853 4,129,000 - 4,084,402 4,160,000

Previous Year Dues Paid after Resign 8,175 - 8,259 Present Year Dues Paid after Resign 9,539 - 8,605 Cert Rev from Cancelled Notice 52,858 60,000 50,758 55,000 Assoc Rev From Past Year Notice 40,729 51,000 41,494 45,000 Annual Dues Collected After Resigned 111,301 111,000 109,116 100,000

TOTAL DUES REVENUE 4,093,155 4,240,000 4,200,000 4,193,518 4,260,000

OTHER REVENUE Late Payment Fee 57,005 70,000 73,000 74,519 72,000 Application and Certificate Fee 162,415 230,000 206,000 205,441 217,000 MTO Designation App Fee 11,430 13,000 13,000 13,680 13,000 Reinstatement Fee 16,789 21,000 21,000 24,102 22,000 CEO Rent 36,973 50,000 50,500 45,894 53,000 Interest Income 961 500 1,400 573 500 Advertising Revenue 36,430 45,000 54,000 45,656 50,000 Reclassification Within Certified Fee 1,030 1,600 1,500 1,854 1,600 Technology Ring Revenue 3,938 3,200 5,200 5,059 4,000 PPE/IEPPE Revenue 199,148 275,000 250,000 319,527 250,000 PPE/IEPPE Online Seminar Revenue 23,050 20,000 30,000 25,150 25,000 Technical Exam Revenue 13,983 16,000 18,000 15,203 16,000 CTEN Revenue 86,627 100,000 105,000 104,470 100,000 Miscellaneous Income 12,182 13,000 16,000 21,227 15,000 Sponsorship Income 558,058 575,000 615,000 592,190 575,000 Strategic Partners Program Revenue 995 20,000 995 18,905 - Tech Report Writing Seminar 3,864 10,000 6,200 13,193 9,000 Membership Stamp Revenue 1,316 3,000 2,000 1,936 2,800 TOTAL OTHER REVENUE 1,226,195 1,466,300 1,468,795 1,528,580 1,425,900

TOTAL REVENUE 5,319,349 5,706,300 5,668,795 5,722,098 5,685,900

1 of 5 OACETT Statement of Revenue and Expenses 2018 Proposed Budget with Current YTD, Forecast and Prior Year's Actual (Unaudited)

Sep 30/17 2017 2017 2016 2018 Description YTD Actual Budget Forecast Actual Proposed Budget

OPERATING EXPENSES Rent & Parking 239,824 307,000 320,000 311,502 322,000 Insurance 6,474 8,700 8,632 8,618 8,700 Equipment Leases and Rentals 10,958 13,500 14,000 12,065 14,000 Telephone - Equipment 7,238 10,000 10,000 8,398 20,000 Office expense 14,604 20,000 21,000 21,256 57,330 Electronic Comm/internet 42,450 65,000 65,000 64,069 77,000 Pension Expense 17,971 30,000 25,000 - 28,000 Promotional Items 732 1,000 732 1,000 - Technology Professionals Canada 220,469 224,000 222,000 223,279 225,000 Total Corporate Expenses 560,721 679,200 686,364 650,188 752,030 Depreciation/Amortization 110,936 185,000 156,000 155,019 144,000 Contingency Fund - - - - 54,000 Total Common Expenses 671,657 864,200 842,364 805,207 950,030 Total Divisional Operating Expenses 3,471,014 4,842,100 4,706,188 4,465,640 4,735,870

TOTAL EXPENSES 4,142,670 5,706,300 5,548,552 5,270,847 5,685,900

Excess (deficiency) of revenue over expenditures from Operations 1,176,679 - 120,243 451,251 -

Contribution to Carole and George Fletcher Foundation - (25,000) - Unrealized Gain or (Loss) 313,746 687,575

Excess (deficiency) of revenue over expenditures 1,490,425 - 95,243 1,138,826 -

Expenses allocated to Reserve Funds Expense allocation to reserve fund - amortization 110,936 - 156,000 155,019 144,000 Expense allocation to reserve fund - corp. system review 91,476 - 95,000 50,255 164,000

Surplus (Deficiency) 1,692,837 - 346,243 1,344,100 308,000

2 of 5 IETO Statement of Expenses 2018 Proposed Budget with Current YTD, Forecast and Prior Year's Actual (Unaudited)

Description Sep 30/17 2017 2017 2016 2018 YTD Actual Budget Forecast Actual Proposed Budget Communications Outreach 1,063 1,000 1,063 1,801 2,000 Total Communications 1,063 1,000 1,063 1,801 2,000

Office Expenses Misc. Accounts 1,285 2,500 2,500 2,893 1,850 Office Supplies 2,958 3,500 3,500 2,577 2,600 Photocopy Supplies 1,120 3,500 1,600 1,547 - Postage/Couriers 1,601 2,400 2,400 3,388 1,620 Printing & Stationery 1,896 1,500 2,000 10,040 800 Telephone - other 2,110 6,000 3,000 3,525 4,000 Total Office Expenses 10,970 19,400 15,000 23,970 10,870

IETO Board and Committees Complaints and Discipline Committee 7,014 25,000 12,000 23,447 17,500 Admissions Committee Travel 14,018 12,000 20,000 12,618 20,000 Admissions Committee Fees 23,998 25,000 35,000 20,361 30,000 Admissions Committee Food 3,953 3,800 6,000 3,445 5,500 IETO Board Travel 4,727 10,000 10,000 7,986 11,000 IETO Board Other 1,833 8,000 8,000 6,086 8,000 Licensing (TL/LL/LET) - - - 6 - Admissions 2nd Review Cttee 38 500 100 4,177 500 Education & Examination Cttee - 2,500 500 569 2,000 Total IETO Board and Committees 55,580 86,800 91,600 78,695 94,500

Operating Priorities Fairness Commissioner 5,007 15,000 15,000 7,915 15,000 Certification Initiatives 240 5,000 3,000 2,278 3,000 Continuing Professional Development 101 40,000 5,500 5,288 10,000 Municipal Infrastructure - 5,000 - 5,605 500 Technical Exam Expense 10,295 16,000 16,000 12,256 16,000 PPE/IEPPE Expense 53,910 65,000 70,000 77,923 75,000 PP On-Line Seminars 9,548 5,000 12,000 9,546 10,000 Accreditation 7,464 20,000 9,000 714 12,000 Document Management 1,752 4,500 2,600 4,038 3,000 Technology Transfer Grant Program 5,562 12,500 10,500 10,700 13,500 Three & Six Rule and Student Associate - 7,500 7,500 - 12,000 Fellow Designation 509 4,000 510 2,334 3,000 Total Operating Priorities 94,388 199,500 151,610 138,596 173,000

Services Purchased Staff Association Dues 779 800 800 705 1,500 Admission Packages Outsourced 17,762 30,000 28,000 31,987 30,000 Certificates 3,413 7,000 6,000 6,344 7,000 Contract/Consulting Services 55,153 116,400 87,000 61,745 140,000 Total Services Purchased 77,107 154,200 121,800 100,781 178,500

Staff Expenses Staff 631,965 785,000 870,000 886,698 803,000 Travel 3,632 5,000 5,000 4,082 6,000 Staff Development 11,055 12,000 16,000 10,644 17,500 Total Staff Expenses 646,652 802,000 891,000 901,424 826,500

TOTAL IETO EXPENSES 885,760 1,262,900 1,272,073 1,245,266 1,285,370 3 of 5 Professional Affairs & Services Statement of Expenses 2018 Proposed Budget with Current YTD, Forecast and Prior Year's Actual (Unaudited)

Description Sep 30/17 2017 2017 2016 2018 YTD Actual Budget Forecast Actual Proposed Budget Communications Brochures 7,607 15,000 15,000 6,065 12,000 The Ontario Technologist 100,674 148,000 150,000 145,441 149,000 Member Survey - 15,000 - 8,000 7,500 Postage - Publications 55,606 85,000 84,000 82,178 84,000 College Outreach 11,983 22,000 16,500 19,393 20,000 Publications 918 1,800 1,235 931 1,200 Total Communications 176,789 286,800 266,735 262,008 273,700

Council and Committees Chapters - Operating Grants 75,598 76,000 75,598 73,836 78,000 Special Funding for Regions 1,350 12,000 3,000 3,864 12,000 Special Projects - 2,000 - 1,797 1,500 Professional Affairs & Services Board 7,952 10,000 10,000 6,703 9,500 PASB Councillor's Expense 682 5,400 1,500 2,278 4,800 Regional Councils - All 48,357 63,000 56,000 50,349 57,000 National Engineering Month 26,802 41,000 42,000 33,343 41,500 Salary Survey/Provincial Awards 30,132 45,000 43,000 29,005 37,000 Total Council and Committees 190,873 254,400 231,098 201,175 241,300

Operating Priorities Outreach Priority 34,652 50,000 37,000 23,406 40,000 Outreach Priority - Gov't Relations - - - - 30,000 Advertising 7,267 15,000 10,000 12,348 12,000 Women in Technology - 5,000 800 4,926 4,200 Skills Canada 26,979 28,000 26,979 37,127 28,000 Mass Online Open Course (MOOC) - - - 22,000 - Social Media/Marketing 11,819 30,000 18,000 14,645 30,000 Colleges Ontario Sponsorship 20,000 20,000 20,000 20,000 20,000 Ontario Robotics Teams 2,500 2,500 2,500 2,500 3,000 Young Professionals Task Force 6,951 30,000 16,000 - 28,000 Chapter Training 1,490 8,000 6,000 1,920 6,000 Total Operating Priorities 111,658 188,500 137,279 138,871 201,200

Office Expense Misc. Accounts 1,622 3,500 2,000 2,557 2,550 Office Supplies 1,329 3,000 1,600 3,141 2,400 Photocopy Supplies 1,888 4,600 2,800 2,685 - Postage - Corporate/Couriers 3,663 4,000 4,700 3,906 2,800 Printing & Stationery 1,503 4,500 2,500 3,445 2,800 Telephone - other 3,755 5,000 5,800 5,873 5,500 Total Office Expense 13,761 24,600 19,400 21,607 16,050

Services Purchased Contract/Consulting Services 5,070 72,000 16,500 11,445 87,000 Staff Association Dues 935 1,500 935 1,027 1,200 Total Services Purchased 6,005 73,500 17,435 12,471 88,200

Staff Expense Staff 412,247 667,500 590,000 602,954 737,000 Travel 1,073 5,000 1,500 1,766 4,000 Staff Development 11,032 12,000 14,000 13,692 10,500 Total Staff Expense 424,352 684,500 605,500 618,412 751,500

TOTAL SERVICES EXPENSES 923,437 1,512,300 1,277,447 1,254,546 1,571,950 4 of 5 Finance and Administration Statement of Expenses 2018 Proposed Budget with Current YTD, Forecast and Prior Year's Actual (Unaudited)

Description Sep 30/17 2017 2017 2016 2018 YTD Actual Budget Forecast Actual Proposed Budget Council and Committees Annual Meeting 164,383 175,000 165,000 103,081 140,000 Council 25,482 65,000 60,000 46,504 65,000 Council/OAB Professional Dev 15,168 12,000 15,168 16,195 15,000 Strategic Planning - 5,000 - - 50,000 Administrative Board 13,518 13,000 16,000 8,048 13,000 Executive Officers 3,880 3,000 5,000 4,382 3,000 Elections 7,282 11,000 7,282 - - Nominating 35 500 235 107 1,500 Total Council and Committees 229,747 284,500 268,685 178,317 287,500

Other Committees Other Associations Expense 17,574 20,000 20,000 17,264 20,000 Outreach 26,772 30,000 30,000 30,675 25,000 Total Other Committees 44,346 50,000 50,000 47,939 45,000

Operating Priorities Govt Affairs Priority 14,651 30,000 30,000 34,695 - By-law Committee - - - 2,069 - Retention/On-Boarding 14,975 20,000 18,000 18,615 20,000 Corporate Systems Review 91,476 20,000 95,000 46,746 40,000 Total Operating Priorities 121,102 70,000 143,000 102,125 60,000

Office Expense Payroll Charges 3,462 5,000 5,100 5,136 5,200 Telephone - other 6,397 10,000 8,000 8,762 8,000 Office Supplies 2,797 4,000 4,000 3,883 3,400 Computer Supplies 6,959 9,600 11,500 3,921 11,500 Bank Charges 3,965 6,000 5,800 5,501 6,000 Credit Card charges 74,683 95,000 95,000 92,204 96,000 Membership Cards 981 5,000 5,000 4,169 2,500 Misc. Accounts 2,653 3,000 3,000 3,058 2,350 Photocopy Supplies 2,285 4,400 3,150 3,312 - Repairs & Maintenance 2,189 1,100 2,200 1,354 1,600 Printing & Stationery (Finance) 17,092 25,000 25,000 21,660 17,000 Postage/Couriers 23,945 28,000 30,000 31,893 29,100 Hardware Maintenance 25,498 38,000 38,000 32,949 40,000 Software Maintenance 30,621 77,500 55,000 86,268 60,000 Software Licensing - - - - 124,000 C & G Fletcher Foundation 4,303 3,000 8,500 3,918 3,500 Total Office Expense 207,829 314,600 299,250 307,985 410,150

Services Purchased Accounting 22,500 30,000 30,000 28,225 30,000 Staff Association Dues 1,733 1,800 1,733 1,510 1,900 Legal 15,969 15,000 20,000 46,667 25,000 Contract/Consulting Services 150,012 140,000 155,000 139,946 75,000 Total Services Purchased 190,213 186,800 206,733 216,348 131,900

Staff Expense Staff 847,047 1,144,000 1,162,000 1,086,719 917,000 Travel 4,417 5,000 5,000 3,850 5,000 Staff Development 17,116 12,000 22,000 22,545 22,000 Total Staff Expense 868,580 1,161,000 1,189,000 1,113,114 944,000

TOTAL FIN/ADM EXPENSES 1,661,817 2,066,900 2,156,668 1,965,828 1,878,550

5 of 5 2018 Proposed Capital Budget

Critical Investments Replacement of computer equipment as breaks/software products 21,000.00 upgrade remaining PC's and laptops to Windows 10

Total Critical Investments 21,000.00

Programming Initiatives CTEN website integration 10,000.00 Data cleansing 20,000.00

Total Programming Initiatives 30,000.00

Membership Service Enhancements/New Product Development Dragonfly Project 940,000.00 includes computer hardware replacements

Total Membership Service Enhancements/New Product Development 940,000.00

Other Office Construction (Meeting Room) 25,000.00

Total Other 25,000.00

Total Proposed Capital Budget 1,016,000.00 Ontario Association of Certified Engineering Technicians and Technologists

PROFESSIONAL AFFAIRS AND SERVICES BOARD REPORT TO COUNCIL November 24, 2017

The Professional Affairs and Services Board (PASB) Report to Council is a review of PASB activities since the September Council meeting. It is respectfully submitted to OACETT Council for their review and information. The Board met on November 4 and they will be pleased to answer any questions.

Communication & Outreach

Ontario colleges have been striking since October 15. This has, of course, greatly affected our outreach initiatives. Nevertheless, we have made the following visits/presentations since the last Council meeting: Fleming College (2) Student presentations, Algonquin College – Student webinar, Georgian College – Civil Student presentation, Meeting with Niagara College Dean – Vivian Kinnaird, Mohawk College - Meet the Grad Night, Northern College – Student webinar, Centennial College – Student Presentation, Conestoga College – Tree planting ceremony and student presentation, Conestoga College – Get Involved Career Fair, Fanshawe College – Virtual Career Fair. As of October admissions College Student Applications were 948, which is 99 fewer than last year.

Presentations to Internationally Educated Professionals have occurred throughout the fall at: Employment Ontario: Scarborough and Newmarket Skills for Change (webinar), Durham Region Unemployed HELP Centre (webinar), Toronto District School Board (2), CPAC Professionals Career Conference and Job Fair, Gateway 2017 IEP Conference, Brampton Multicultural Community Centre Career Fair for Newcomers and the Ryerson Bridge Building Program.

Submissions for the 2017 Provincial Honours & Awards program are currently being accepted. The deadline is December 31, 2017.Nomination forms can be completed electronically via OACETT’s website. two members-at-large still need to be appointed.

Another successful Honours & Awards Gala was held on October 20 in Toronto. Award- winning comedian and television host James Cunningham and our very own Devi Richards, C.E.T. returning as MC and announcer for the evening, respectively. Videos of our award winners are now on the OACETTLive YouTube channel. A press release was issued after the event and picked up by 31 news outlets including Canadian Business Journal, the National Post, Shaw Connect and Globe Advisor.

The Young Professional Task Force has held two in-person meetings and two conference calls since the last Council meeting. The task force is reviewing OACETT and college statistics and an interim report will be given at the November Council meeting. A webinar on engaging with millennials is scheduled for chapter chairs on November 30.

The Services Department, along with other members of the senior management team, continues to work on the Dragonfly project. The Services Department had their first design meeting on November 15.

Member Opportunities, Development & Professionalism

The Personal Insurance company is working on preparing letters that will go out in several waves, based on renewal dates, to non-member and past members of OACETT who are still insured with them.

1 Invitations have been sent out for National Engineering Month’s College Challenge. Currently, there are eight teams registered and the deadline to register has been extended to November 24 due to the college strike.

A 2018 communication plan has been prepared and presented to the board of the Fletcher Foundation. A new logo and tagline for the Foundation has been designed and a redesign of the Fletcher website is underway.

The Abstract Peer Review Committee has been selected. The committee will review abstracts submitted for the 2018 AGM & Conference. The first email with a call for abstracts was sent out on November 14, there is an ad on the homepage slider and there will be an ad in the next issue of The Ontario Technologist.

Regular posting/managing enquiries to Twitter, Facebook, LinkedIn. Our participation rates continue to increase: LinkedIn Group members (5892, across all LinkedIn Groups), Facebook likes (1168, an increase of 14), Twitter followers (1715, an increase of 31), Instagram follower (140) and YouTube subscribers (82).

Our most popular Facebook posts were CPD-related: one about training courses offered by affinity partner EPIC, and the other a column from the magazine about the types of CPD our members are pursuing.

Respectfully submitted,

Wm. Andrew R. Dryland, C.E.T. Vice-President, PASB

The Institute of Engineering Technology of Ontario (IETO)

IETO REPORT TO COUNCIL November 24, 2017

I am pleased to make this report to OACETT Council on behalf of IETO. This report represents an update on performance agreement projects and initiatives, other IETO responsibilities and items from the last Board meeting held on November 4.

3 & 6 Year Certification Timelines Motion passed by the Board to assign the 3-year certification timeline at 6-month mark of membership if documents necessary for file review remain outstanding.  Annual 3- & 6-year mailing in November. 2349 letters to Associates needing to certify or show progress to certify the majority by 2019 or 2020. o 1280 letters to regular Associates with certification pending o 379 letters to regular Associates with documents pending o 621 letters to Internationally Educated Associates with certification pending o 69 letters to Internationally Educated Associates with documents pending  Staff will be reaching out personally in 2018 to Associates needing to certify by 2019.  Letters and flyers were reviewed by PAS.

CPD CPD Committee met November 3. Reviewed draft Terms of Reference for the Audit Compliance Committee, CPD Declaration, and CPD audit process.  CPD insert card, "Are you on track?” developed by IETO and PAS for the November/December issue of the OT to remind members that end of first 3-year cycle is one year away.  IETO Project Coordinator attended the PAS Board meeting and asked that chapters submit their technical presentations for approval as these will qualify towards CPD activities.

Professional Reference Questionnaires  Updated Professional Reference Questionnaires – one for applicant’s current supervisor and one for general technical references were shared with IETO Board last meeting.  These revised Questionnaires will be introduced when new IT system is launched.

Fellow OACETT  2018 Nominations open until December 8 and nomination form is posted on website.  Email reminders, notices on LinkedIn, the OT and e-Tech news.

OACETT Teaching and Technology Transfer Grant  Applications sent to the Deans of all Ontario colleges in early October.  Due to college faculty strike, extensions will be given to send in applications.

Finance Committee  The IETO Finance Committee met via teleconference on October 16 to approve the draft 2018 IETO budget which was then approved by the Board via an e-vote.

Admissions Committee  Arranged half-day intensive session on November 4 on how to set academic programs  Training provided by George Fletcher, C.E.T., Fellow OACETT and the IETO Senior File Reviewer, Iurie Dmitrenco, C.E.T.  4 meetings held since the last Council and 112 files reviewed excluding files reviewed by Senior File Reviewer.

Certification Panel Sheets  Complete rewrite of discipline panel sheets continues with Civil and Mechanical ready for testing.

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Gender Identity  Applications will be upgraded to include “Another Gender Identity” with optional write-in of their choice and “Prefer not to disclose” with all gender fields optional in the new IT system.

Preferred First Name  Members will be able to indicate a preferred first name in new IT system in addition to their legal first name which is mandatory and given choice of name to display on certificate.

Additional Certificates  Members now able to order additional certificates (fee applies) instead of only when damaged/lost.

Core Business Update – Application, Registration and Certification:

Application Type/Process January – January – January – November November November 2015 2016 2017

New regular applications 749 709 658 New certifications 436 794 613 Reinstatements 195 208 194 Reclassifications from certified category to C.E.T 170 171 180 PPE/IEPPE written (regular members and students) 470 878 711 PPE/IEPPE online seminar registrations 67 108 176 TR Proposals 244 284 345 Technology Reports 224 193 259 Members who transferred to Ontario 15 41 20 Members who transferred out of Ontario 20 9 13 Road Construction applications 128 125 126

I would be pleased to answer any questions.

Respectfully submitted,

Rosanna Baggs, C.E.T. Vice-President, IETO

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REGISTRAR’S REPORT TO COUNCIL

November 24, 2017

Complaints & Discipline  One formal complaint has been received, with Member given extension to reply.  Meeting with BDO regarding design of Complaints and Discipline segment of new IT system.  Review of all forms and templates associated with C & D processes for new IT system.  23 cases of misuse of title so far this year. Office of the Fairness Commissioner  Annual meetings have been postponed. New Compliance Analyst on OACETT portfolio is Patricia Houghton.

CNAR – Canadian Network of Agencies for Regulation  The Deputy Registrar, Barry Billing was part of a panel facilitated by the Fairness Commissioner, Grant Jameson at CNAR’s national conference in Halifax in early October.  Asked to participate to highlight the initiatives introduced by the OFC and FARPACTA.  Highlighted our removal of mandatory one-year Canadian work experience. Good Character  OFC request to provide further information for both applicants and members.  IETO Board, OACETT lawyers and the OFC have all provided feedback.  Draft will be finalized and introduced when new IT system goes live. Anti-bias Training  Arranged for awareness session regarding bias and hidden bias held on November 4.  IETO Board, Admissions Committee, IETO staff and members of the Complaints Committee in attendance.

Dragonfly  Two meetings on Certification to date and two more are scheduled. One meeting for CPD has been held.

TAC Standards Council  Standards Development Committee for Electrical and Electronics TAC Accreditation Standards slated to begin this month will be rescheduled to include CCTT representation.

Outreach  Meeting with the Dean and Associate Deans at Humber College with David Thomson, Trishia Tedoldi and TAC’s Richard Stamper on November 6.

WeirFoulds LLP - Self-Regulatory Bodies Seminar November 9  Attended workshops on 1. Regulators & Risk Management and 2. the Ontario Human Rights Code & Registration, both in partnership with the College of Nurses of Ontario, and 3. Regulators and CPD with the College of Medical Radiation Technologists of Ontario. All presentations included case studies and a focus on protection of the public, reducing harm and legal obligations.

Projects and Meetings The staff and I have also been working on the following:  Discipline Panel sheets  3- & 6-year certification timelines end of year outreach to Associates, including review of statistical queries  Gender Identity  Redesign of Official Register  CPD insert for Nov/Dec OT  CPD Audit policy and practices  Staff attended CAPLA conference on RPL/PLAR

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 DR attended Eliminating Barriers to Foreign Qualification Recognition: Emerging/Best Practices Conference by ESDC (Employment/Social Dev’t Canada) & IRCC (Immigration, Refugees and Citizenship Canada)  Review of email and letter correspondence for Dragonfly  Forecasts, budgets and 2018 Performance Agreements  2018 Fellow OACETT cycle preparation  2018 OACETT Teaching and Technology Transfer Grant preparation  Interview panel for PAS Director Contract  Reviews of draft expense policy In addition, we continue to provide efficient and timely service in our core obligations of application processing, admissions and registration, certification, certification counselling, second file reviews, PPE/IEPPE and other exams, reinstatements, road construction, complaints and discipline and the many associated day to day inquiries coming into the Office of the Registrar.

I would be pleased to answer any questions.

Barbara Chappell, M.A. OACETT Registrar | Director IETO

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Ontario Association of Certified Engineering Technicians and Technologists

Government Relations Committee

November 2017 REPORT TO COUNCIL Status Report LET Issue The licensed engineering technologist (LET) class of limited licence, recognizes the wider range of professional engineering work that Certified Engineering Technologists, are qualified to perform within a defined scope of practice. The legislative changes also provide for independent practice permitting LET’s to obtain a certificate of authorization to provide these services directly to the public.

OACETT members are embracing this opportunity. However, the historical reference to the term/title “professional engineer” in both the Building Code Act (BCAct) and the Ontario Building Code (OBCode) which is defined as: “the holder of a licence or a temporary licence under the Professional Engineers Act” excludes the limited licence. OACETT, along with PEO, believe that this was an unintended consequence, and that duly qualified limited licence holders should not be barred from providing professional engineering services in this industry because of a title reference.

OACETT and PEO have petitioned the Ministry of the Attorney General to rectify this oversight by changing all references to ‘professional engineer’ within the BCAct and the OBCode , which should be revised to reference ‘PEO licensee’. As well, OACETT sent a letter to the Director, Building Services Transformation – Ministry of Municipal Affairs and Housing encouraging acceptance of ‘PEO licensee’ which will in turn assist municipalities and their building code officials in their dealings with OACETT members, and specifically, the limited licence holders. These changes will save valuable time for both the building officials and our members in the approval process of their documents and drawings.

Ontario Building Officials Association (OBOA) and OACETT Joint Work Plan

The Ontario Building Officials Association (OBOA) and the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) are considering a Joint Work Plan Agreement for consideration and support by their respective Councils. This strategic alignment will allow the two associations to agree to collaborate on fostering a greater understanding of the issues facing the building industry in particular and the civil discipline in general, and how best they respond to support the memberships and enhance public safety.

The draft report is now available for your review.

2017-18 Government Relations Committee:

Chair Stephen Morely, C.E.T. Sam Loggia, C.E.T. Carly Hinks, C.E.T. John Wade O’Leary, C.E.T. Rasheed Khan, A.Sc.T. Devi Richards, C.E.T.

Gordon Masters, Director, Government Relations

Ontario Association of Certified Engineering Technicians and Technologists PEO Representative Report November 24, 2017 REPORT TO COUNCIL

 Possible Building Code Changes - On October 27th, Bernard Ennis, José Vera and Sherin Khalil attended a confidential meeting at the Ministry of Municipal Affairs, at which the Ministry provided information regarding proposed changes to the Building Code Act in response to the recommendations from the Belanger Inquiry. Staff from the Ontario Association of Architects also attended. PEO staff provided comments based on work of the PSC subcommittee that produced the new Structural Assessment Guideline. The discussion was very productive and the Ministry was very receptive to working with both PEO and OAA as co-regulators in the development of an integrated approach to dealing with the recommendations that relied on building linkages between the three Acts and related Regulations.

 OPEA promoted in The Globe and Mail: To increase awareness of the 70th anniversary of the Ontario Professional Engineers Awards (OPEA), as well as to promote the engineering profession, PEO produced a two-page spread in today’s edition of The Globe and Mail (Friday, November 3). A copy of this promotional piece is attached for your reference. The 2017 OPEA gala will be held at the Toronto Congress Centre on November 18. Additional information on this year’s gala is available at www.opeawards.ca.

 PIC Task Force Meeting – The Public Information Campaign Task Force held its 7th meeting on October 23 via teleconference. Members reviewed a report from Premise Design Communications that included research highlights from the discovery phase of the project as well as target audience recommendations. Based on its research, Premise has recommended that: the campaign have a phased approach; the first phase of the campaign begin with and focus directly on a segment of the public—employers; the campaign focus on key industries where the P.Eng. designation is relatively unknown or unrecognized; the message framework for employers in Phase 1 focus on the potential value proposition ingenuity, sustainability, excellence, compliance, proof of conscience, and the transition for entry level employees; and the value equation for messaging should be flexible and customizable. Premise will provide an update on its research and proposed next steps at the EXE meeting on October 30 and to Council during the November 16 plenary session. The task force endorsed Premise’s recommendations and will now collaborate with the agency on key message evaluation through an opinion poll(s) in November/December.

 PEAK Presentation - On Wednesday, October 25th, Arden Heerah presented on the PEAK Program to the PEO Hamilton and Brantford Chapters at the McMaster Innovation Park in Hamilton. Attendees appreciated PEO providing insights into the objectives and mechanics of the program. Feedback covered a range of topics, including support for a continuing professional development program.

 OSPE Breaking Barriers for Women in STEM project update - OSPE is continuing to progress on their project to address barriers for women in STEM. PEO is a supporting partner of this initiative along with OACETT and other organizations. OSPE’s Women in STEM project is guided by three leaders – Annette Bergeron, P.Eng., Valerie Davidson, P.Eng., and Kathy Lerette, CET who will participate in Pan-Canadian meetings with other funded organizations to support the advancement of the project. OSPE is currently

developing a website for the “breaking barriers for Women in STEM” project. All their project updates, resources and findings will be posted to this site. Later this month, OSPE will be launching a survey for professionals working in STEM. The purpose will be to gather insights on the barriers women face and what can be done to address them. PEO is being asked to support this by circulating the survey amongst our membership.

 Queen’s Park Day - PEO held its 11th Queen’s Park MPP reception on Wednesday evening. Over 40 MPPs were in attendance throughout the evening from across all three parties, and Premier Wynne herself dropped by for the second year in a row. The Premier’s appearance at an organization’s reception is a rarity and a testament to how popular the PEO reception has become. It was well attended with almost 200 PEO members, invited guests and MPPs. Many compliments were received from MPPs. The Engineering Games were held which pitted three teams, each consisting of a politician, a PEO member, and an engineering student, to create a bridge structure to support a small load. York chapter was recognized for their GLP work with the 2017 GLP Chapter Recognition Certificate, and GLP MPP Recognition Certificates were given this year to MPPs Soo Wong (Liberal), Gila Martow (PC) and Catherine Fife (NDP), for their support of PEO’s GLP activities. The evening presented an important opportunity for PEO members to approach and meet with their members of provincial parliament and to increase the profile of the profession with elected officials.

 Ontario Regulators for Access Consortium (ORAC) Meeting - PEO hosted the ORAC quarterly Meeting on Wednesday, September 27. Michael Price, Deputy Registrar, Licensing and Registration, attended the meeting on behalf of PEO. The recently appointed Ontario Fairness Commissioner Grant Jameson and the new Executive Director Doris Dumais attended the meeting and provided an update on Ontario Fairness Commission (OFC) activities. The OFC will consult with regulators as its moves towards a risk based compliance monitoring process and will be advancing procedures for recognition of foreign trained professionals in Ontario. The OFC will also be releasing its annual report soon with a retrospective review of its first 10 years. Dr. Zubin Austin and Marie Rocchi from the University of Toronto also presented the results of the HIRE-IEHP initiative. The initiative was sponsored by the federal and provincial governments to look at the licensure and employment of internationally educated health professionals. The initiative developed 3 core on-line resources: Practice Readiness e-learning program, Workplace Integration Network on-line courses and Alternative Career programs.

 PEO responds to CBC Diploma Mill Story - PEO issued a news release on Monday in response to a CBC Marketplace investigation which aired last night on the world's largest diploma mill, which revealed many Canadians could be putting their health and well-being in the hands of nurses, engineers, counsellors and other professionals with phony credentials. We took this opportunity to outline: how we protect the public interest by verifying degrees and testing individuals whose credentials are questionable; the resources available to the public to confirm if an individual or company is licensed to practise engineering in Ontario; that the titles "engineer" and "professional engineer" are restricted by law in Ontario; and how the public can contact PEO if they suspect a person or company is practising engineering without a licence. Our statement has been widely circulated on Twitter, including by CBC reporters, and we’ve received notice from another constituent association interested in making a similar announcement in their jurisdiction. A copy of our release can be found at http://peo.on.ca/index.php/ci_id/31550/la_id/1.htm

 Regulation Changes - Academic and Examinations Requirements: Staff held a teleconference with Ontario Fairness Commissioner staff to discuss the policy intents of the Regulation changes approved by Council in March to amend academic requirements (time limits to write the Professional Practice Exam and to keep a file open, Conestoga College’s accreditation, and thesis terminology, and removal of operational details of specified dates for examinations). Ontario Fairness Commissioner staff were satisfied with the policy intents and will be providing formal comments to us soon.

David W. Brown, P.Eng.,BDS,C.E.T.,IntPE,MCSCE

OPEA 1 THE GLOBE AND MAIL • FRIDAY, NOVEMBER 3, 2017

SPONSOR CONTENT EXCELLENCE IN ENGINEERING THE 2017 ONTARIO PROFESSIONAL ENGINEERS AWARDS

ADVOCATING FOR A DIVERSE PROFESSION Role model for aspiring women engineers receives prestigious award

GOLD MEDAL gain the knowledge and skills to not single out any one of her contributions “Engineers approach their Ms. Karakatsanis credits the people only become a larger proportion of as the most important. she has worked with over the years the profession, but to become leaders “I started volunteering early in my work as a privilege, to for much of her success. in the field.” career. I recall being immensely proud protect and contribute to “Looking back, I have been incred- Ms. Karakatsanis points out that only to be associated with the profession the betterment of society.” ibly blessed with the meaningful, about 13 per cent of members of the and keenly aware that engineering has collaborative and professional experi- engineering profession in Canada are a tremendous impact on the quality of ences I have had through my volunteer women, even though women com- our lives,” she says. “I simply wanted work,” she says. “As an engineer, I prise nearly half the total workforce. to help further the profession that I am gratified that I helped build our “Engineering is essential in securing cared so much about in any way that to have led their provincial regulator company from a 100-person firm to a CATHERINE KARAKATSANIS Canada’s health, safety and economic I could.” (Professional Engineers Ontario), pro- 1,000-person firm while maintaining P.Eng., FCAE, FEC prosperity, and we must include the As a career-long volunteer trailblazer vincial advocacy body (Ontario Society our collegial, strong ethical culture and Chief Operating Officer, Morrison greatest possible range of knowledge, in Canadian engineering, Ms. Karakat- of Professional Engineers) and national our reputation for technical excellence Hershfield Group Inc. skills, experience and perspectives in sanis is the only engineer in Canada organization (Engineers Canada). and professionalism.” the profession. That means ensuring o one would be happier than more women are joining and staying Catherine Karakatsanis if more in the profession – and leading it as HELPING BUILD CANADA’S ECONOMY N young women in Canada chose well,” she adds. engineering as a profession. Ms. Karakatsanis is regarded as a role The recipient of this year’s pres- model for aspiring women engineers tigious Ontario Professional Engi- and admired as a devoted advocate for Nurturing a new generation of engineers neers Awards (OPEA) Gold Medal, creating a more diverse profession. A Ms. Karakatsanis says many women structural engineer by training, she AWARD FOR ENGINEERING want careers in professions with a is chief operating officer of Morrison PROJECT OR ACHIEVEMENT humanitarian and socially engaged Hershfield Group Inc., one of Canada’s focus, and she is confident they will largest engineering consultancies, find that in engineering. overseeing operations across Canada, “There are wonderful career oppor- the U.S. and internationally. tunities for women in engineering,” Ms. Karakatsanis is modest about she adds. “They have the capacity to her achievements, preferring not to

ABOUT SIEMENS CANADA – DUAL EDUCATION PROGRAM THAMIR (TOM) MURAD PhD, P.Eng., SM.IEEE, FEC Head of Siemens Canada Engineer- ing & Technology Academy

ith a goal of closing the skills gap between knowl- W edge learned at school and Siemens Canada’s Dual Education Program is designed to provide a set of the know-how required at modern complementary skills and experience required by industry. SUPPLIED manufacturers, Siemens Canada’s Dual Education Program aims to develop “Siemens Canada’s Dual demonstrates the value and impor- 2017 ONTARIO PROFESSIONAL ENGINEERS AWARDS GALA and nurture the next generation of the tance of what they learn. firm’s engineers and leaders. Education Program is “Being recognized by OPEA is a great Since 1947, the Ontario Professional Engineers Awards (OPEA) gala has This innovative work-integrated successful and sustainable, honour for our program and for me served as the province’s most prestigious and anticipated engineering learning program equips Canadian and I am very proud to be personally. After many projects dur- event of the year. This annual affair brings together industry innovators, engineering and engineering technol- ing 40 years of engineering on three business leaders and policy-makers to honour and be inspired by engineer- ogy students with the educational and part of it.” different continents, I see this as my ing excellence and achievement. professional foundation required for best achievement,” he says. “I feel I The 2017 OPEA gala – to be held on November 18 at the Toronto Congress successful 21st century manufacturing, have done my part for my profession Centre – will celebrate the substantial impact the engineering profession has industry and infrastructure advanced and the new generation of engineers.” made on the development of Canada over the last 70 years. The event is technologies careers. Dr. Murad says Siemens Canada proudly co-presented by Professional Engineers Ontario (PEO), the profes- The pioneer behind the Dual Edu- skills and knowledge acquired through receiving the Award for Engineering sion’s regulatory body, and the Ontario Society of Professional Engineers cation Program is Tom Murad, PhD, academic programs with a parallel Project or Achievement tells him the (OSPE), the profession’s advocacy association. P.Eng., head of Siemens Canada’s curriculum delivered at corporate- firm is going in the right direction. Today, engineers continue to lead the advancement of every facet of Engineering & Technology Academy. sponsored academies. It is designed to “We are helping to build Canada’s “I felt engineering graduates needed provide a set of complementary skills economy. Engineers are creators of society, creating innovations that are launching Canada into its exciting opportunities to gain experience. and experience required by industry. economic value – when you construct future. From aerospace and automotive to clean technology, biomedical, There are co-ops, but more was ln addition, it offers a structured and a bridge or a power plant, you create mining and robotics, the innovations of engineers continue to lead Ontario’s needed. We teach students real-life robust mentorship program, as well opportunities for wealth and economic major industries and solve society’s most pressing challenges. engineering and allow them to visu- as a corresponding hands-on work development,” he adds. PEO and OSPE congratulate the 2017 award recipients, all of whom il- alize and innovate in an interactive experience that enables young recruits lustrate the highest standards and ideals of the engineering profession. industrial environment that is safe and to immediately see the relevance and This content was produced by Randall engaging,” says Dr. Murad. importance of what they learn at both Anthony Communications, in partnership For more information on the OPEA gala, please visit www.opeawards.ca. Modelled on Siemens AG Dual academic institutions and through with The Globe and Mail’s advertising department. The Globe’s editorial Education System in Germany, the the academies by placing them in a department was not involved in its creation. Canadian program combines the real-world work environment that

Online? Visit TGAM.ca/opea2017 THE GLOBE AND MAIL • FRIDAY, NOVEMBER 3, 2017 SPONSOR CONTENT • OPEA 2

ONTARIO PROFESSIONAL ENGINEERS AWARDS

The Ontario Professional Engineers Awards (OPEA) celebrate the ENGINEERING MEDAL - ENGINEERING MEDAL - ENTREPRENEURSHIP MANAGEMENT accomplishments of our province’s engineers. The awards recognize engineers’ contributions to the well-being of the profession, and honour their commitment to innovation and excellence.

ENGINEERING MEDAL - ENGINEERING EXCELLENCE

If you’ve ever used Wi-Fi inside a To- with genuine care in executing public J. PAUL SANTERRE SAMANTHA ESPLEY ronto Transit Commission (TTC) subway infrastructure projects to ensure bet- PhD, P.Eng., FBSE, FAIMBE, FAAAS, MASc, P.Eng., FCAE station, thanks are in large part due to ter health, safety and wellness for FCAHS Technical Director, Vale Base Metals Endre (Andrew) Bakos, the TTC engi- the public. In addition to his work as Professor, University of Toronto neer and project manager who oversaw a TTC engineer, Mr. Bakos helps and the successful implementation of its mentors young engineers, particularly As a leader in biomaterials and poly- Samantha Espley is recognized as a Wireless Services in the TTC Subway newcomers to Canada. mer science, Dr. Paul Santerre has led trailblazer for women engineers in initiative that now delivers wireless the development of technology that the mining industry. She is one of a ENDRE (ANDREW) BAKOS services to subway riders on Canada’s prevents blood clotting on medical few female engineers to hold several BSc, P.Eng., C.E.T., ASME largest public transportation system. devices like catheters, vascular grafts senior positions in the sector where Project Manager, Toronto Transit The achievement illustrates Mr. and dialyzers – an enormous problem she has demonstrated engineering Commission Bakos’s exceptional ability combined that reduces the service life of these and management expertise that has devices and threatens patient safety. led to significant health, safety and The Wireless Services in the TTC Subway initiative ranks as one of the most appreciated He founded Interface Biologics, a environmental advances. She has also company that builds on his work on improved productivity and reduced services for TTC riders. biomedical polymers and their applica- costs through the design of new tion for medical devices, with a specific methods to mine and extract metals. focus on blood-contacting materials She co-authored Gaining Insights Whether redesigning the HVAC system of Health and Long-Term Care’s Ge- and drug delivery applications. on Career Satisfaction for Women in in a new hospital in North Bay to cut neric Output Specifications and vari- He has also helped develop the Mining, a paper that explored factors energy consumption and capital costs ous Canadian Standards Association next generation of biomedical engi- that improve and/or inhibit career while creating a healthier environment committees has established a strong neers, turning students into engaged, satisfaction for women in the industry. for patients and staff, or directing baseline of design standards for health motivated and creative independent construction of the Centre Hospitalier care in Canada. researchers and engineers. Ms. Espley encourages de I’Université de Montréal project – young women to consider one of the largest P3 projects in North Dr. Santerre conceived and NICHOLAS STARK America – Nicholas Stark is known as helped launch a program careers in science and P.Eng., CE, LEED AP, ICD.D a forward thinker. engineering and provides Vice President, HH Angus His work on the Ontario Ministry to train young engineering students to bring their own a support network for Mr. Stark has made significant technical contributions to the design and construction of ideas to market. women in these fields. health care facilities across Canada, particularly in HVAC design. CITIZENSHIP AWARD ENGINEERING MEDAL - RESEARCH AND DEVELOPMENT ENGINEERING MEDAL - YOUNG ENGINEER ing to improve the quality of life of people living and working around airports by continually seeking ways to reduce aircraft-related noise pollution. Mr. Pang helped create a Canadian R&D program dedicated to airplane and engine noise and emissions reduction, which ultimately became BENNY PANG the Green Aviation Research and De- JAN ANDRYSEK CRAIG SIMMONS P.Eng., DAR velopment Network (GARDN). Since MASc, PhD, P.Eng. PhD, P.Eng., FCSME MAX MANTHA Knowledge Domain Owner (Acous- its launch, GARDN has supported Scientist, Bloorview Research Distinguished Professor of P.Eng., MBA tics) and Principal Engineering more than 35 collaborative research Institute Mechanobiology, University of Vice President, Area Manager, Specialist, Bombardier Inc. projects and is now the leader in Toronto EllisDon Toronto Civil and Looby reducing the environmental footprint Dr. Jan Andrysek’s work has improved Construction Benny Pang is one of Canada’s fore- of the aviation sector in Canada and the lives of hundreds of young ampu- As a world leader in heart valve most experts on aircraft noise, work- worldwide. tees living in resource-poor countries mechanobiology and microtechnolo- Max Mantha has risen quickly and around the world. After first building gies, Dr. Craig Simmons has made steadily as an executive and engineer Mr. Pang has contributed to alleviating the impacts of a new prosthetic knee joint that several fundamental discoveries that thanks to his extensive private and enabled a greater variety of physical have improved the understanding public industry knowledge, leadership, aviation noise near airports for Canadians and citizens activities for the user, he realized it was of heart valve function and disease. team-building skills and dedication. across the globe. too expensive for use in developing A pioneer in mechanobiology – In the last two years, Looby Con- countries, so he engineered the cost- the study of mechanisms by which struction has experienced unprec- effective All-Terrain Knee. mechanical forces control biological edented growth, with Mr. Mantha lead- College, management consultant, and To make the prosthetic available functions – Dr. Simmons explores ing the firm to successful outcomes on lifelong volunteer and mentor, citizen- in the countries where it was needed how biomechanical forces regulate multiple, complex Ontario Ministry of ship has been an integral part of life most, and with backing from sup- cell function in heart disease and Transportation design-build projects. for more than 50 years. porters and investors, he established regeneration. During his tenure with Infrastructure After immigrating to Canada in 1957, LegWorks, an enterprise focused He currently leads over 100 research- Ontario, Mr. Mantha was responsible Ms. Kende attended the University of on making the All-Terrain Knee and ers from engineering and medicine for Metrolinx’s Up Express Spur Line, Toronto and was one of the first four other assistive technologies acces- in the Ted Rogers Centre for Heart a rail link between Toronto Pearson women to complete the civil engineer- sible globally. Research, a bold interdisciplinary Airport and Toronto Union Station. MARGARET KENDE ing program. initiative that aims to dramatically P.Eng. As a volunteer, she has used domes- Over the past year, improve heart health. Mr. Mantha is a founding Dean of Engineering Technology, tic and international platforms to ad- Centennial College (retired), and vance gender equity and human rights, LegWorks has provided Dr. Simmons’s goal is member of Young Leaders President of Anteus Enterprises and worked with the Toronto District more than 500 prosthetic to develop improved in lnfrastructure, an School Board to encourage students to knee joints to amputees in organization mandated For Margaret Kende, former dean of pursue careers in science, technology, strategies to treat engineering technology at Centennial engineering and mathematics. developing countries. cardiovascular disorders, to engage and create the greatest health burden relationships among the Appointed as Canada’s first female engineering dean in faced by Canadians. next generation of leaders 1977, Ms. Kende used her engineering skills to facilitate the in the infrastructure sector. programming and future directions of Centennial College.

Ontario Association of Certified Engineering Technicians and Technologists Student Representative Report November 24, 2017 REPORT TO COUNCIL

The fall semester has been a stressful time for students and college faculty alike. As of November 13th classes have been suspended for nearly five weeks due to strike action. Fortunately though, most student activities are continuing on.

The National Engineering Month College Challenge application deadline is approaching quickly. St. Lawrence College has one new and one returning team registered to date. The application deadline has been extended until November 24th, which will hopefully encourage more teams to participate. I’m excited to see the awesome events that happen during NEM 2018 and to see my peers throughout the province share their passion for engineering and technology.

Since the last Council meeting, the Young Professionals Task Force has had an in-person meeting and phone conference. We will be presenting our interim report this Council meeting.

I will be attending an event co-hosted by the Economic Club of Canada and Plan International Canada on November 28. The Economics of Equality: Advancing Women & Girls to Change the World is a “discussion about all that is possible when women and girls have equal opportunity.” I look forward to reporting back to Council on this event at the next meeting.

Respectfully submitted,

Lianna Grice Student Representative

November 13, 2017

Ontario Association of Certified Engineering Technicians and Technologists

Central Region Report to Council

Councillor: Mark Gatenby, CET

Date: November 13, 2017

Unique Value Proposition UniqueValue

Communication & Outreach & Communication

Member Development & Professionalism & Development Member Chapter: Georgian Bay Golf Tournament with PEO - September 15, 2017 - 135 (105 OACETT & 30 PEO) 1 1 1 Planning Colts Hockey with PEO - January 13 or 20 2018 (22 hole sponsers) 1 Planning Curling Funspeil with PEO - Scheduled February 24, 2018 1 Model building competition - March 3 - OACETT Lead for 2018 1 1 1 Attend Simcoe-Muskoka Chapter PEO Meetings 1 Planning Fund Raising and Awards Georgian College Scholarships - Fall 2017 1 1 1 Chapter Christmas Dinner - Saturday December 9, 2017 1

Chapter: York Planning 2017 Technical and Tour Events 1 1 1 Chapter Christmas Dinner - Saturday November 25th 1

Chapter: Durham Family Bowling Night Planned November 16 1 1 Curling Night Planned November 25 1 1 Oshawa Generals Viewing Party Planned December 8 1 1 Summer Golf Tournament (30 people attended)

Unique Value Proposition 7 1 Distinctive Profile 2 Excellent Certification Process 3 Expand Accreditation 4 Strengthen OACETT's Focus Communication & Outreach 12 5 Build on Current Interactions 6 Work with Colleges 7 Target Government Relations 8 Use New Media Member Opportunites, Development & Professionalism 4 9 Expand Member Base 10 Sustain Existing Member Base 11 Professional Development

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Report to Eastern Regional Councillor

Councillor: Dale Phippen, C.E.T.

Date: November 12, 2017 Eastern Region activities included multiple Chapter Tours (Kingston, Cornwall,

Peterborough), CPD Seminars, the Eastern Regional Meeting, and NEM planning by Proposition Value Unique Executives. Works in progress include Christmas Socials, Awards Dinners, and tours of Outreach & Communication Chapter-unique facilities/sites. Specific Chapter highlights and proposed activities are

described below: Member Development & Professionalism & Development Member CORNWALL CHAPTER Adam Altieri represented Cornwall Chapter at the ERM meeting on October 21, 2017 1 1 Fall planting of Commemorative Tree at St. Lawrence College Cornwall campus delayed by 1 1 1 faculty strike Tour of NAV Canada's facilities in Cornwall occurred October 24, 2017. Six members attended. Highlights included Guest amenities such as NAV Spa, Dining Hall, Pool and NAVFit Gymnasium. Technical lab tour featured Instrument Landing System (ILS), Primary & 1 1 1 Secondary Radar Control, 270-degree Simulation Lab, VoiceSwitch Lab, and Meteorological Instrumentation Lab. The Tour Guide was OACETT Cornwall Chapter member and NAV Canada employee Joey Losier, C.E.T. Fall meeting for the Executive is to take place on November 16, 2017, at 1900 hours. 1 1 1 Location to be at Cornwall Electric Boardroom. 9 members expected. Christmas Party to take place on December 19, 2017 at 1800 hours. Location will be at King 1 1 1 George Restaurant in Cornwall. Twenty members expected. Lloyd Chaput & Lyle Casselman will adjudicate at the United Counties Science Fair, April '18 1 1 1

PETERBOROUGH CHAPTER Executive Meeting - Fleming College 1 1 Dates & Times: October, November - 7 pm., Attendees: 2-7 Members Eastern Regional Meeting - Kingston, Date: October 21 1 Attendees: 2 Peterborough Executive Engineering Symposium Planning Meeting - WSP Dates & Times: September 25, October 12 - 5:15pm 1 1 Attendees: 1 Member, Multiple Members of PEO and IEEE Chapter Historical Walks - On September 23, and October 14 - 1 pm. 1 1 Attendees: 20 Members, 10 Guests Engineering Symposium - Date & Time: October 28 - 9 am. 1 1 1 Attendees: 58 OACETT, PEO, IEEE, OSPE, Community Engineering Challenge Meeting - Date & Time: October 26 - 5:30pm 1 1 Attendees: 2 OACETT, Multiple Members of PEO, IEEE

Page 1 of 3 Ontario Association of Certified Engineering Technicians and Technologists

KINGSTON CHAPTER Oct 11 - Monthly Meeting - 4 members/5 students 1 1 Oct 21 - Eastern Regional Meeting Kingston 1 1 Oct 25 - Monthly Meeting 7 members/2associate/1student 1 1 Oct 25 - Tour - Hydroclave Systems - 7 members/1 student 1 1 1 Nov 24 - Awards Dinner - 14 members/ 6 Awardees/3 students 1 1 1 WAFFLES Presentation - OACETT Sponsorship $$$ - 6 members/3 guests 1 LERT Presentation - OACETT Sponsorship $$$ - 6 members/3 guests 1 NEMCC Team #1 - Meeting TBA - SLC - 3 members - 5 students 1 1 1 NEMCC Team #2 - Meeting TBA - SLC - 3 members/ 3 students 1 1 1 NEM 2018 - Meeting TBA - WAFFLES - 2 members/6 guests 1 1 NEM 2018 - Meeting TBA - LERT - 2 members/3 guests 1 1 Wind turbine Tour Wolfe Island - moved to April 2018 1 1 1 SLC - Tree planting event - delayed until further notice 1 1 1 SLC - Bridge Building Competition Nov 10 - 4 members/35 students WiT Presentation SLC - CWiC - TBA - 6 members/70 attendees 1 1 Hockey M&G - Dec 8 -Milestones/K-Rock Centre - 12 members/8 IP/6 SLC students 1 1 1

PEMBROKE CHAPTER Richard Bolduc and Laurence Robitaille attended the ERM on Saturday, October 21st, in the 1000 Islands Boardroom at the Courtyard Marriott Kingston Hotel, located at 103 Dalton 1 1 Avenue, Kingston, and reported back to our members.

Chapter Executive meeting on Thursday October 26th at 6:00pm The meeting will be held in the County of Renfrew boardroom (same as previous). We are planning an awards dinner 1 1 1 confirmed for November 27th, as well we also have three members celebrating 25,40 and 50 years with OACETT. As well we will be presenting a past chair certificate to Meagan.

We conducted preliminary planning for the NEM 2018. The planned date of March 24, 2018 and venue tentatively to be held at Algonquin College campus. Plan A: is the CYBATHLON Demonstration. Plan B: is an Ottawa valley High school competition for a” HYPER LOOP” Design and build 1 1 1 off. Meeting with high school and corporate sponsors are on Monday. Plan C: “A Zombie Got My Leg” event. We will be submitting to NEM for funding next week.

LANARK LEEDS GRENVILLE CHAPTER 2017-10-11 Executive meeting 4 in attendance 1 1 2017-10-21 OACETT Eastern Regional Meeting (ERM), 2 in attendance 1 1 1 2017-10-25 CPD Technical presentation in Ottawa, “Delay & Impact Claims – A Bird’s Eye 1 1 1 View”, 3 in attendance from LLG 2017-11-17 Awards Dinner TBD 1 1

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OTTAWA CHAPTER September Chapter Meeting - Sept 27, 2017, 9 Attendees 1 Technical Presentation/ CPD 1.0 hr credit - Construction Claims - October 25, 2017 1 1 1 held at Algonquin College Technical Presentation/ CPD 1.5 hr credit - Ottawa LRT - November 22, 2017 1 1 1 & networking member mingle before presentation at Algonquin College. December Chapter Meeting - Dec 13, 2017 1 Winter Social Event 1 Canada Wide Science Fair 1 1 1 Chapter annual awards dinner - Algonquin College Restaurant - Feb 1, 2018 1 1 Chapter election – Wednesday April 11, 2018 1 Working with BECOR for CPD 1 1 1

QUINTE CHAPTER Dennis Martin and Mario Brule attended the ERM on Saturday, October 21, 2017 1 1 October Chapter Meeting - Oct 26, 2017, 2 Attendees 1 1 Revising Chapter Executive due to passing of former Treasurer David Scarlett, and his 1 replacement has stepped away due to family commitments Quinte Undergrad Presentation at Loyalist College deferred until further notice due to strike 1 1

Unique Value Proposition 30 1 Distinctive Profile 2 Excellent Certification Process 3 Expand Accreditation 4 Strengthen OACETT's Focus Communication & Outreach 36 5 Build on Current Interactions 76 TargetWork with Government Colleges Relations 8 Use New Media Member Opportunities, Development & Professionalism 41 9 Expand Member Base 10 Sustain Existing Member Base 11 Professional Development

Page 3 of 3 Ontario Association of Certified Engineering Technicians and Technologists

PASB Horseshoel Regional Councillor Report

Councillor: Sal Ingraldi - Horseshoe Professionalism

Date: November 1, 2017

Member Development & Development Member Unique Value Proposition Value Unique

Chapter: Peel Outreach & Communication September 10, 2017 Peel Chapter and Toronto Chapter joint Networking Event held 1 1 at Toronto Mariposa Boat Cruise September 26, 2017 Seminar -National Engineerin month -Free Movie Screening at 1 the Imax head office in Mississauga September 27, 2017 Seminar - Wast WaterIssues In Urban Areas by Holena 1 1 1 Newton at the Mississauga Central Library October 26. 2017 Presentation on Enviormental Challenges and Viable Solutions at 1 1 1 Pearl Banquet Hall Ahmad Cameron (College Liaison) has been in contact with Rebecca White 1 (operations Manager for Engineers of Tomorrow ) for the NEM start. Monthly Chapter Meetings 1 1 1

Chapter: Niagara September 6, 2017 WiRE networking event attended by Daniela Cortes. 1 Sept 21, 2017 Construction awards 1 1 Technical speaker event $25 breakfast and learn Capturing point clouds/asset 1 management. October 10, 2017 Engineering week meeting kickoff on schedual, nomination 1 1 forms.

October 18. 2017 Ground scanning

November 8, 2017 Presentation on Delay and Impact Claims a technical seminar 1 1 1 by Steven Karst Monthly Chapter Meetings 1 1 1

Chapter: Hamilton 1 September 28, 2017 Cable 14 tour

1 1 October 17, 2017 Meet the Grad ativity at Mohawk College.

October 24, 2017 Presentation on Delay and Impact Claims a technical seminar by 1 1 1 Steven Karst at The Art Gallery of burlington.

Page 1 of 2 Ontario Association of Certified Engineering Technicians and Technologists

October 24, 25 and 26 2017 Technical presentation by Exova, speaker Thomas 1 1 1 Garvey C.E.T

November 26, 2017 Merit Brewing Tour 1

Monthly Chapter Meetings 1 1 1

Strategic Priorities totals Unique Value Proposition 8 1 Distinctive Profile 2 Excellent Certification Process 3 Expand Accreditation 4 Strengthen OACETT's Focus Communication & Outreach 13 5 Build on Current Interactions 6 Work with Colleges 7 Target Government Relations 8 Use New Media Member Opportunites, Development & Professionalism 17 9 Expand Member Base 10 Sustain Existing Member Base 11 Professional Development

Page 2 of 2 Ontario Association of Certified Engineering Technicians and Technologists

Report to Central Regional Councillor

Councillor: Richard Labelle

Date: November 14, 2017 Unique Value Proposition Value Unique Communication & Outreach & Communication

Chapter: Timmins Professionalism & Development Member

Participated in an event to recognize OACETT's contributions to Science Village on 111 September 27th. Logo now on Wall of Science. Blurb in next Magazine.

Volunteered with Science Timmins at their Science Olympics Challenge at Timmins 111 High & Vocational School on October 26th.

Next Executive Meeting on November 22nd.

Temiskaming Chapter

No Activity

Near North Chapter

No Activity

Sudbury Chapter

No Activity

Sault Ste Marie Chapter

No Activity

Thunder Bay Chapter

No Activity

Strategic Priorities totals Unique Value Proposition 2 1 Distinctive Profile 2 Excellent Certification Process 3 Expand Accreditation 4 Strengthen OACETT's Focus Communication & Outreach 2 5 Build on Current Interactions 6 Work with Colleges 7 Target Government Relations 8 Use New Media Member Opportunities, Development & Professionalism 2 9 Expand Member Base 10 Sustain Existing Member Base 11 Professional Development

Page 1 of 1 Ontario Association of Certified Engineering Technicians and Technologists

PASB Toronto Region Report to Council

Councillor: Reg Grieco, C.E.T.

Date: November 24, 2017 Unique Value Proposition Communication & Outreach Member Development & Professionalism Chapter: Toronto East September 10th, Regional Networking Cruise. Members opportunity to meet their 11 executives and fellow members. There were 55 tickets sold attendees consisted of members and their families.

September 18th, WIT reps from TE/TC/TW collaborated together to host the first 111 event Toronto Regional WIT Networking event. Over 20 women consisting of members and non-members attended the event. The evening consisted of a speed networking session and raffle prizes.

October 7 executive meeting 111 October 14th, the TE annual Hands-On Science Fair. Held at Malvern Mall in 111 Scarborough. The science fair didn't attract as many members of the community as it had in the years past. Going forward, the Chapter will try to change the location to a location that has more foot traffic. November 2nd at the Scarborough Civic Centre. The guest speaker, Holena Newton, 111 presented about Wastewater Issues in Urban Areas .

Chapter Toronto Central September 10th, Regional Networking Cruise. 11 September 18th, WIT reps from TE/TC/TW collaborated together to host the first 111 event Toronto Regional WIT Networking event. October 14th, TTC Leslie Barns Tour TTC streetcar maintenance and storage facility 111 tour. The tour was sold out in one day and we managed to arrange for a second time slot for a total of two tours on the same Saturday morning. TTC management was very well prepared for the guided tour. It included a walk through of the various maintenance and storage tracks, building features, control room a streetcar ride through the facility including a drive-thru streetcar wash.

Chapter Toronto West September 10th, Regional Networking Cruise. 11 September 12th, executive meeting 111 September 18th, WIT reps from TE/TC/TW collaborated together to host the first 111 September 19th Custom prototypes tour at Custom Prototypes 214 Evans Ave 1 Toronto 7 attendees October 24th, executive meeting 111 October 26th, Brewery tour at Junction Craft Brewing at 90 Cawthra Ave Toronto 1 8 attendees

Strategic Priorities Totals Unique Value Proposition 9 1 Distinctive Profile 2 Excellent Certification Process 3 Expand Accreditation 4 Strengthen OACETT's Focus Communication & Outreach 12 5 Build on Current Interactions 6 Work with Colleges 7 Target Government Relations 8 Use New Media Member Opportunities, Development & Professionalism 14

12.1e PASB Councillor Report - Toronto Region Ontario Association of Certified Engineering Technicians and Technologists

PASB Councillor Chapter Report, Western Region

Councilor: Shervin Reyhani, C.E.T.

Date: November 1, 2017 Unique Value Proposition Value Unique Communication & Outreach Communication& Member Development & Professionalism& Development Member Chapter: Chatham-Kent Annual PEO/OACETT golf tournament. There were 80 attendees this year (from both 1 1 PEO and OACETT) Chapter: Grand Valley Conestoga College, September 27th Get involved event with Trish 1 1 Roadside clean up set for October 21st. 1 1 Tech forum event October 5th asking Women in tech what keeps them in technology 1 1

Christmas Dinner December 9th 1 1 Chapter: Grey Bruce Hosting an event Road To Certification December 2nd 1 1 1 Chapter: Lambton Technical Training Event is being planned for an evening information session on solar energy systems, heat pumps and alternative energy systems related to residential 1 1 homes. Information session will likely be at Lambton College. Planning year end event for chapter members. Sarnia Sting hockey game or other entertaining event to get our members out for some networking and fun. 1 1 Chapter: London Christmas Dinner Friday, December 8th at Saffron's 1 1 25/40/50 and 60 year members’ event, to be held as a separate event from the Christmas dinner. Invitations to be sent out early November. Maximum 50-60 1 1 1 guests. Special and discretionary funding is available. Ted offered to investigate venues for the event to be held, Jan. 28, 2017. Chapter: Windsor-Essex Construction Claims Presentation occurred on Sept 27th. There were approximately 22 participants that included 5 non-members. Participants indicated that the 1 1 information was valuable and relevant. Innovation Station: Nov. 4th, St. Clair College Life Centre. 9:00 – 4:00 1 1 Christmas event: December 7th, Park & Rec, 6:30 – 9:30 1 1 Strategic Priorities totals Unique Value Proposition 2 1 Distinctive Profile 2 Excellent Certification Process 3 Expand Accreditation 4 Strengthen OACETT's Focus Communication & Outreach 13 5 Build on Current Interactions 6 Work with Colleges 7 Target Government Relations 8 Use New Media Member Opportunities, Development & Professionalism 13 9 Expand Member Base 10 Sustain Existing Member Base 11 Professional Development

Western Region Chapter Report Page 1 of 1