ONTARIO ASSOCIATION OF CERTIFIED ENGINEERING TECHNICIANS AND TECHNOLOGISTS Council Meeting November 24, 2017 The Sheraton Toronto Airport Hotel Ontario Association of Certified Engineering Technicians and Technologists President’s Report November 24, 2017 REPORT TO COUNCIL I am pleased to present my report to Council. First, thank you to OACETT Staff and the Awards Committee for another successful Provincial Honours & Awards event. It was a fantastic night celebrating our Association and recognizing the outstanding contributions of our members and those that have had major impact on our Association. Many were truly humbled to receive recognition and it was my honour as President to congratulate all. For our November Council meeting we will be discussing the Performance Letters of each work area and you will notice that the “Dragonfly” project is a common theme. As Council is aware, this is the largest and most expensive undertaking in OACETT’s 60 years. You will be hearing an update from Past President Rod MacLeod on the status of our milestone project and you will note that Staff have commenced the design phase of this project. This portion of the project requires significant work and detailed review by Staff which lays the framework in ensuring the efficiency and effectiveness of the system. This is in addition to Staffs day‐to day responsibilities in ensuring our many projects and initiatives that support our Strategic Plan and ensuring Council’s level of service to our members is maintained. I continue to be impressed by the high caliber and dedication of our Staff! Since our September Council meeting I have had the opportunity to attend a number of OACETT functions and represented OACETT including: The Ontario Building Official’s Annual Meeting and Training Sessions at Deerhurst Resort. I attended a number of sessions including a Stakeholders Briefing on OBOA’s Strategic direction and priorities. The OBOA and many municipal building departments are facing a significant challenge in light of the Baby Boomer generation as 50% of their members are retiring in 5 years! This “Silver Tsunami” is causing the OBOA to re‐think their outreach into colleges and how to attain the younger professional into their profession. The Conestoga College Civil Engineering Technology Program’s 50th Anniversary celebration at the behest of the OACETT Grand Valley Chapter. An excellent event and celebration where I had the opportunity to meet with Conestoga President John Tibitis who thanked OACETT for their continued support. Thank you to the OACETT Grand Valley Chapter for their hospitality. Georgian College Golden Gala celebrating their 50th Anniversary; a number of OACETT members were in attendance. Should you have any questions please do not hesitate to contact me. Respectfully submitted, Greg Miller, C.E.T., CBCO President, OACETT Ontario Association of Certified Engineering Technicians and Technologists Chief Executive Officer’s Report November 24, 2017 REPORT TO COUNCIL Coordinated budgets and performance agreement letters consistent with the Strategic Plan and emerging developments. Monitoring Young Professionals Task Group, and working with Kim Pickett on terms of reference for strategic plan review and selection of consultant. In the people business with staff (Trishia, Barbara, Alla) visiting with college deans and faculty, Niagara College and Humber, to discuss collaborative opportunities, including student outreach. Also meetings with senior staff of OCOT, PEO, OSPE and Skills Ontario. Too much work preparing for China/Vietnam tour, including visa applications (thank you Alla), coordinating with Colleges, preparing marketing materials, attending meetings, etc. Managing human resource files, including LTIP and hiring of a Director of Professional Affairs, Services and Government Relations on a two‐year contract. Undertaking direct report performance appraisals and determining compensation levels for end of year 2017 (bonus provisions) and for 2018. Meetings with staff (Alla, Michelle) and Fletcher trustees to support and rejuvenate fund raising including new logo, website design, outreach initiatives. Preparation for and attending the CCEO and TPCLC meetings in Vancouver. Ongoing bi‐weekly updates with the President and OAB meetings D. Thomson November 13, 2017 DRAFT Minutes of the Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) held at The Kingbridge Centre, King City on Friday-Saturday, September 22-23, 2017. Present: Greg Miller, C.E.T. President Bob van den Berg, C.E.T. Past-President Kim Pickett, C.E.T. President-Elect Rosanna Baggs, C.E.T. Vice-President, IETO Andy Dryland, C.E.T. Vice-President, PASB Mark Gatenby, C.E.T.(Saturday only) PASB Councillor, Central Region Devi Richards, C.E.T. IETO Councillor, Central Region Dale Phippen, C.E.T. PASB Councillor, Eastern Region Sharon Reid, C. Tech.(Saturday only) IETO Councillor, Eastern Region Salvadore Ingraldi, C. Tech. PASB Councillor, Horseshoe Region Cam Johnston, C.E.T., rcji IETO Councillor, Horseshoe Region Richard Labelle, C. Tech. PASB Councillor, Northern Region Bruce Elliott, C.E.T. IETO Councillor, Northern Region Reginald Grieco, C.E.T. PASB Councillor, Toronto Region David Crowder, C.E.T. IETO Councillor, Toronto Region Shervin Reyhani, C.E.T. PASB Councillor, Western Region Mike Mooney, C.E.T. IETO Councillor, Western Region Lori Cornwall Public Representative Dave Brown, P.Eng., C.E.T. PEO Representative Ian Howcroft Member-at-Large Lianna Grice Student Representative David Thomson Chief Executive Officer Barry Hudson, MBA, CPA, PMP Secretary-Treasurer and Chief Administrative Officer Barbara Chappell, MA Registrar and Director, IETO Melissa Wood Acting Director, Professional Affairs & Services Gordon Masters (Friday only) Director of Government Affairs Emily Sinkins Acting Marketing & Communications Manager Alla Bondarenko Executive Assistant Gurleen Minhas, CHRL, PCP Corporate HR & Resource Specialist Debbie Marrocco Manager of Board Affairs / Recording Secretary Regrets: Sharron Leonard, MBA Director, Professional Affairs & Services Guest(s): Satish Sharma, C.E.T. Regional Secretary-Treasurer, Horseshoe Region David Tsang, A.Sc.T. (Saturday only) Chair, Fletcher Foundation & Past-President PRESIDENT’S OPENING REMARKS AND CALL TO ORDER Mr. Miller called the meeting to order at 1:00 p.m. and welcomed Council and guests and noted that the meeting was being recorded for accuracy of minutes. Approval of the Agenda (Appendix Tab 1) 5572 Moved by David Crowder, Seconded by Mike Mooney and Carried. Resolved that the Council Agenda of September 22-23, 2017 is hereby approved as presented / amended. OACETT Council Meeting September 22-23, 2017 Page 2 of 4 Nominating Committee Report (Appendix Tab 2) Mr. van den Berg summarized the report as presented. 5573 Moved by Richard Labelle, Seconded by Sal Ingraldi and Carried. Resolved that Council hereby approves the appointment of the following positions from September 22, 2017 until the Annual General Meeting in 2019: King On Lee, C.E.T. as the Regional Secretary-Treasurer for the Eastern Region; Karuna Karunananthan, C.E.T. as the Regional Secretary-Treasurer for the Central Region; Ian Howcroft as the Member-at-Large representative on Council; And Lianna Grice as the Student Representative on Council from September 22, 2017 until the Annual General Meeting in 2018. Mr. Howcroft and Ms. Grice were sworn in by the Registrar, Ms. Chappell and introductions were made by each Councillor. President’s Report (Appendix Tab 3) Mr. Miller summarized his report as presented. Chief Executive Officer’s Report (Appendix Tab 4) Mr. Thomson reviewed his report as presented. Governance Presentations (Appendix Tab 5) Presentations were made to Council on the following: Mr. Miller – General Governance and Strategic Plan Ms. Cornwall – By-law 19, Conflict of Interest and Director Fiduciary Responsibilities Mr. Hudson – Finance Overview Mr. Thomson – Staff/Volunteer Relations ADMINISTRATION Adoption of Council Minutes (Appendix Tab 6) 5574 Moved by Kim Pickett, Seconded by Andy Dryland and Carried. Resolved that the minutes of the OACETT Outgoing and Incoming Council Meetings of June 1, 2017 are hereby approved as presented/amended. A list of motions from the Council meeting was presented for information. OACETT Administration Board (OAB) Minutes Minutes and a list of motions from the OAB e-vote on July 25, 2017 and the OAB meeting held on May 3, 2017 were presented for information. Finance (Appendix Tab 7) Secretary-Treasurer’s Report Mr. Hudson summarized the Secretary-Treasurer’s Report and membership stats as presented and went on to review the Unaudited Financial Statements and Cash Flow as at August 31, 2017. 5575 Moved by Bob van den Berg, Seconded by Mike Mooney and Carried. Resolved that Council hereby receives the Unaudited Financial Statements and Cash Flow as at August 31, 2017 as presented. OACETT Council Meeting September 22-23, 2017 Page 3 of 4 5576 Moved by Rosanna Baggs, Seconded by Andy Dryland and Carried. Resolved that Council hereby approves, subject to the availability of surplus funds in 2017, to use the surplus funds to pay off any remaining Pension Solvency Deficit of up to $90K. 5577 Moved by Devi Richards, Seconded by David Crowder and Carried. Resolved that Council hereby approves an increase to the current membership dues by the CPI (Consumer Price Index) of 1.5% for 2018. 5578 Moved by Cam Johnston, Seconded by Dale Phippen and Carried.