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City of North Port, Florida Crisis Communications and Public Information Plan

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City of North Port, Florida Crisis Communications and Public Information Plan The City of North Port Comprehensive Emergency Management Plan - Appendices 2019 CITY OF NORTH PORT COMPREHENSIVE EMERGENCY MANAGEMENT PLAN APPENDICES A. EMERGENCY ORDINANCE OF A STATE OF LOCAL EMERGENCY B. INCIDENT COMMAND SYSTEM GENERAL GUIDANCE AND POSITION MISSION STATEMENTS C. CITY OF NORTH PORT RESOLUTION 06-R-10 IMPLEMENTING NIMS D. CITY OF NORTH PORT RESOLUTION 01-R-44 ADOPTING THE STATEWIDE MUTUAL AID AGREEMENT E. CITY OF NORTH PORT RESOLUTION 2016-R-02 ADOPTING THE SARASOTA COUNTY UNIFIED LOCAL MITIGATION STRATEGY F. CITY OF NORTH PORT RESOLUTION 2019-R-10 ADOPTING THE COMPREHENSIVE EMERGENCY MANAGEMENT PLAN AS THE FORMAL GUIDE FOR THE CITY OF NORTH PORT’S EMERGENCY MANAGEMENT ACTIVITIES G. CRISIS COMMUNICATIONS AND PUBLIC INFORMATION H. DEBRIS MANAGEMENT Appendices Cover Exhibit A to Resolution #2019-R-10 The City of North Port Comprehensive Emergency Management Plan - Appendices 2019 APPENDIX A EMERGENCY ORDINANCE DECLARING A STATE OF LOCAL EMERGENCY AN ORDINANCE OF THE CITY OF NORTH PORT, FLORIDA, DECLARING A STATE OF LOCAL EMERGENCY, GRANTING TO THE CITY MANAGER OR DESIGNEE THE AUTHORITY TO TAKE ACTIONS IN ACCORDANCE WITH FLORIDA STATUTES SECTION 252.38(3)(a), AND SUSPENDING STANDARD PROCEDURES FOR THE PROCUREMENT OF GOODS AND SERVICES NECESSARY TO ADDRESS THE DECLARED EMERGENCY CAUSED BY THE THREAT POSED BY [ENTER EVENT]; PROVIDING FOR FINDINGS; PROVIDING FOR DURATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, [ENTER EVENT] poses an immediate danger to the public health, safety, or welfare to the City of North Port, Florida and its residents; and WHEREAS, these circumstances constitute an emergency which warrant the adoption of this ordinance under the procedures provided in the Charter of the City of North Port, Section 7.02 - Emergency Ordinance; and WHEREAS, the City Commission has, by a vote of at least four members of the Commission, deemed the adoption of this ordinance as necessary for the immediate preservation of the public health, safety, and welfare of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF NORTH PORT, FLORIDA, AS FOLLOWS: SECTION 1 – FINDINGS: 1.01. The above recitals are hereby ratified and confirmed as being true and correct and are incorporated herein by reference. SECTION 2 – DECLARATION OF EMERGENCY AND EMERGENCY PROCEDURES: 2.01 The City Commission of the City of North Port, Florida hereby declares a state of local emergency due to [EVENT], an emergency affecting the City. 2.02 The City Commission of the City of North Port, Florida hereby authorizes the City Manager or the City Manager’s designee the power and authority set forth in Florida Statutes Section 252.38(3)(a), and to take any and all action of a temporary nature deemed necessary during this state of emergency. 2.03 The City Commission of the City of North Port, Florida hereby determines that this emergency necessities the waiver of the general procedures and formalities required by law pertaining to the City Manager’s procurement of goods and services requiring emergency action, notwithstanding the provisions of Chapter 2, Code of the City of North Port, Florida. Procurements should be made Appendices - A1 Exhibit A to Resolution # 2019-R-10 The City of North Port Comprehensive Emergency Management Plan - Appendices 2019 with the greatest degree of competition that circumstances will permit. SECTION 3 – DURATION: 3.01 This ordinance shall remain in effect until it expires by operation of law or until the emergency conditions no longer exist as determined by the City Manager SECTION 4 – CONFLICTS: 4.01 In the event of any conflict between the provisions of this ordinance and any other ordinance or portions thereof, the provisions of this ordinance shall prevail to the extent of such conflict. SECTION 5 – SEVERABILITY: 5.01 If any section, subsection, sentence, clause, phrase, or provision of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such provision shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions hereof. SECTION 6 – EFFECTIVE DATE: 6.01 This ordinance shall take effect immediately after adoption by the City Commission of the City of North Port, Florida. Read in its entirety in a public session this ___________ day of _________________ 20___. PASSED and ADOPTED by the City Commission of the City of North Port, Florida public session this ____________ day of _____________________ 20___. CITY OF NORTH PORT, FLORIDA ____________________________ MAYOR ATTEST: ______________________________ ____________________________ CITY CLERK Appendices - A2 Exhibit A to Resolution # 2019-R-10 The City of North Port Comprehensive Emergency Management Plan - Appendices 2019 APPROVED AS TO FORM AND CORRECTNESS: ______________________________ ____________________________ CITY ATTORNEY Appendices - A3 Exhibit A to Resolution # 2019-R-10 The City of North Port Comprehensive Emergency Management Plan - Appendices 2019 APPENDIX B INCIDENT COMMAND SYSTEM GENERAL GUIDANCE AND POSITION MISSION STATEMENTS General Guidance for ICS Personnel 1. On receiving your incident assignment, be certain you clearly understand the location you are to report to and the time you are expected to begin in the incident assignment. 2. On your arrival, check in with the appropriate supervisor or “check-in” location if you have been given a telephone number to call upon arrival. 3. In the event you are working in the EOC, request a copy of the EOC Activation SOP if you are not furnished one. Ask questions if you are not certain what your duties are. Request a briefing. 4. Use clear “open text” when communicating on the telephone or in written memoranda, such as multi-part message forms or Situation Reports. This means that you should not use codes, signals or jargon. 5. Acquire any office materials you may need, such as multi-part message forms or note pads. 6. Accountability of personnel is critical. Remember the principal of Unity of Command that each person is reportable to only one supervisor. Each supervisor is responsible for the accountability of those they supervise. 7. Continuously brief subordinates relative to new information you have received which pertains to their activities. 8. Advise the Incident Commander, Section Chief, or your supervisor, when personnel have accomplished their last mission and are available for new tasking. 9. Complete, maintain, or forward forms and reports as necessary. 10. Brief your subordinates about potential demobilization so they can prepare to conclude their necessary reports and activities in a timely manner. 11. Notify your subordinates when they can demobilize. Receive a final accountability report for all personnel, and advise the Incident Commander or your supervisors when you subordinates have demobilized and the status of personnel. Appendices - B1 Exhibit A to Resolution #2019-R-10 The City of North Port Comprehensive Emergency Management Plan - Appendices 2019 POSITION MISSION STATEMENT FOR Incident Commander Location: On scene of the Incident or at North Port EOC. Recommended Staffing: First arriving officer-in-charge (OIC) until relieved by Higher Authority North Port City Manager or his designated representative which may include the North Port Emergency Management Director. Activation: Any situation which in the judgment of the on-scene ranking OIC requires the utilization of the ICS due to the concern for public safety, the safety of response personnel at the scene, and effective management of the incident. Responsibilities: The Incident Commander is ultimately responsible for all incident activities including the development and implementation of strategic decisions and the utilization of extended resources. This individual must process information to and from the primary Section Chiefs and Staff operating within their span of control. General Procedures: • Arrive at the scene, or EOC, and establish command. Obtain an incident briefing from the OIC or previous incident commander. • Assess the incident and conduct an initial strategy briefing with the current operation command personnel. • Select and active ICS elements as needed. • Brief the Command Staff and Section Chiefs • Participate in the preparation and authorize implementation of the Incident Action Plan. • Determine needs, make command decisions, and related the needs/decisions to the Command Staff and Section Chiefs. • Coordinate primary staff activities. • Manage overall incident. • Approve requests for and utilization of extended resources. • Brief the City Manager, or their designated representative, relative to on-going operations and significant changes in the situation. • Authorize release of information to the news media. • Obtain briefings from the Section Chiefs, Command Staff and other representatives as appropriate. • Ensure that the Incident Status Form (work sheet) is utilized and completed. • Obtain information on environmental concerns. Appendices - B2 Exhibit A to Resolution #2019-R-10 The City of North Port Comprehensive Emergency Management Plan - Appendices 2019 • Review the progress of the incident and channel organizational efforts toward the highest priority tasks. • Insure that safety procedures and disciplines are practiced and maintained by all personnel. • Approve the demobilization plan and oversee the return to normal operations. • Participate in and approve a final incident summary, media
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