Annual Report, 1932-1933

Authors Library

Publisher University of Arizona Library (Tucson, AZ)

Download date 30/09/2021 02:51:02

Link to Item http://hdl.handle.net/10150/202483 A

ANNUAL EXPORT

1932-1933 prtiversitg of cArizona

TUCSON

Xuly 17, 1933

I have the honor to report on the work of the University Library for the year 1932-1935, this being my first report as Librarian. From the physical standpoint, the most important change of the year was the erection of additional steel shelving in the stacks, an extension amounting to a double row of shelves the full length of the stacks on tiers two and three. This much-needed extension provides temporary relief from the crowded conditions which had begun to be serious. It has made possible a rearrangement of certain materials to save time spent byat- tendants in securing books called for by readers. A thoroughly satisfactory rearrangement cannot be attempted until there is more space available.At the end of two or possibly three years, tiers two and three should be completed. Then a satis. factory distribution of the book stock can be planned to facili- tate the use of books in the stacks and also service at the desk. Early in the fell the public catalog was moved from the special room to which it had been assigned to a position directly in front of the circulation desk. This has been a distinct im- provement, bringing as it does, the loan service into more direct relationship with the catalog. Another change which was important to the staff and wel- comed by all users of the Library was the lowering of lights over the public catalog and over the circulation desk. Thanks are due the Buildings and Grounds Department for finding a way to remedy what had long been an unsatisfactory situation.

READERS

In spite of a reduced enrollment the use of books in- creased about 15 percent; more than 20 percent in books drawn for home,use and 10 percent in books used in the building.

We have no record of the number of readers using books in the building who have no university connections as students or staff members. In the course of a year a considerable number of such persons are served from the delivery desk. In addition, there are now 48 individuals, graduates of this university, who have made-library deposits of $2,00 or$5.00 and are regular borrowers. Special permission was given to 40 other individuals to use the library and to withdraw books. These fell roughly into the following classes: 1) visiting professors, 2) writers, 3) high school teachers, 4) individuals pursuing a special course of study or engaged in research, whocould not be ade- quately cared for by the Tucson Public Library. Early in October a "New book" shelf, changed each week, was installed at one side of the delivery desk. During the week the books were on display, reservations were invited from individuals wishing to withdraw the books when they were released for circu- lation. This was a very popular shelf during the entire year, and comparatively fewof the books so displayed failed to find a reader. It has undoubtedly stimulated curiosity about books and has incidentally given some conception of the variety of material to be found, in a university library collection. While there have been losses from the shelf these have not as yet reached such pro- portions as to warrant discontinuing the service.

ACQUISITIONS Purchases

Serial purchases chiefly to fill in incomplete sets included the following: American academy of arts and sciences. Proceedings. v.1.27,32.44,46, 1846.1911. American journal of science and arts.v.1,3,5.29,31.47. 1819.44. Archaeological institute of America. Annual report. v,1.17. 1879.1896. Cornhill magazine. v.1.11, 1860.65. Xournal of bacteriology. v.13.18, 1927.29. Modern music. v.1.10. 1923.32. Phytopathology. v.1.9, 1911.19, Review of English studies. v.1.5. 1925-29. Scientific agriculture. v,2-12, 1921-31. Southwestern historical quarterly. v.1.9. 1897.1906. Speculum. v.2.7. 1927.32,

to Temps.Aug,1914.June 1919, - Theatre magazine. v.1.22. 1901.15, Yale studies in English. 5,7,11,19,28,31,340369 41,43.45, 48.49,52.53,56,60.68,70,72,75.76,79, The Yale Studies in English were a part of a larger purchase from the Press, under the conditions of which this Library secured the publications at one-half cost, the balance of the cost-being met by a New York donor.PUblications amount- ing to $245,90 were ordered, at a cost of$122,95. The bulk of this purchase fell in the general fields of English literature and history. Among other purchases may be mentioned the following portant additions to the reference collection:

Boston Public Library. Catalogue of the G. Ticknor Library, 1879. Brunet, I. C. Manliel du libraire. 5v. 1842-44. Le Grande Encyclopedie, 31v. 1886..1902, Heredia y Livermore R. Catalogue de la biblioth;que de M. Ricardo Heredia. 4v. 1891.94. London Library. Catalogue. 2v. 1913.14. PeddleR. A. Subject index of books published before 1880, 1933.

ACQUISITIONS Gifts Friends of the Library have continued donations, some of considerable value. Of particular interest was the Blake Collec- tion of scientific works, the gift of Dr. X.4. Blake of Tucson, This consisted of books from the libraries of his father and brother, the late William Phipps Blake and Francis Blake..William Phipps Blake was territorial geologist for Arizona from 1898-1910, and was for several years director of the University of Arizona School of Mines. It is appropriate that these books should find their way back to the stateWhere Dr. Blake spent so many of his active years as geologist. In the rare book field in this collec- tion may be mentioned the following: 1)Benjamin Silllman's Elements of chemistry, New Haven, 1830, 2v. First edition, in the original board covers. 2)Xames D. Dana. System of mineralogy. New Haven. 1837, First edition:. 3)James D. Dana. Manual of mineralogy. New Haven. 1848. First edition. 4)Colton's Journal of geography. October 1867.Another interesting group in the. collection is the Alaskan material, a result of Dr. Blake's explorations in Alaska previous to its purchase from Russia. This material is chiefly of the years 1867 and 1868.

The University of Arizona chapter of Sigma Xi presented five bound volumes of scientific writings by members of the local chapter, covering the period 1928 -1932. Aside from its heing a tangible representation of scientific work produced at the University, it is an important aid in the collection and preservation of the writings of this faculty. From Frederico Sommer, a Tucson artist, came a collection of 30 volumes of books on architecture and landscape design. The Mexican Consul in Tucson contributed in one lot a collection of 30 books and periodicals, and has given documents and journals at various other times. These have been welcome additions to the growing collection of Mexican literature and documentary material. Professor George Nichols continued his generous donations of Spanish and Mexican books, totalling 174 volumes during the year. On application from us the Huntington Library sent without charge a copy of,Cheoklist of English Literature in that Library.

Mrs. S. F. Pattison presented six volumes of the Print Connoisseur covering the years 1921 -.26, Mr. C. R. Reynard gave a five-year subscription to the Publications of the Hakluyt Society. From Mr. H. G. Bush, Mesa,Arizona, came a rare and valuable book on deer: Lydekker, R. "Deer of all lands." Mr. Earle T. East presented Le Moyne's "Country residences in Europe and America,"Dr, Frank C. Lockwood presented among other titles, "New Spain and the Anglo-American West", a loom. pilation in honor of Professor Bolton of the University of Cali- fornia. Among other individual donors are Mrs. Frances B. Grier, Mary Kalil, Robert P, Kirk, Dr. E. P. Mathewson, Prof. S. F. Pattison, lean Provence, Henry Munroe Rogers (Boston, Mass.), Dr. Norma Solve, Frank r, Thompson, Prof. X. X. Thorn. ber, and numerous faculty members who have remained anonymous. A complete list of donors is appended to this report.

DENTAL LIBRARY

Final action was taken in December on the proposal of the

Tucson Dental Association to deposit its collection of books . and periodicals in a room in the University Library building. The offer as presented by Dr. Alexander Bard, president of the Tucson Dental Association, was to furnish shelving for the col- lection and as its financespermitted pay far the binding of the more important sets. The journals would be addressed directly to the University Library, and would be checked inby a member of the regular staff. Beyond this, the University would not be responsible for any possible losses from the collection. It would be available to members of the University faculties and student bodyon the same basis as to members of the TUcson Dental Association. The collection is slowly being assembled and developed. At the end of rune 1933, it numbered 90 bound volumes of books and current files of 20journals, all unbound, some extending back five years or more. ACQUISITIONS Exchanges

The most notable addition acquired by exchange came from the University of Michigan. Sixty volumes of their 'various publication series, almost all bound, were sent on exchange account, although obviously this University could not send an equal amount in exchange. From our duplicate collection we were, however, able to fill in some of the gaps existing in their files. Advantageous exchanges were arranged with many institutions including Yale University, the University of Ohio, the Uhiversity of New Mexico, and Trinity College, Dublin. Only one made a serious cut in the publications sent. The University of which has been very generous in the past is now sending only three of its series on exchange, this being considered equal to the publications received from us. It is obvious from this how the Library would profit if the University issued more scientific and scholarly publications.

CATALOGING 24459 titles were cataloged, representing seething more than 4,000 volumes handled in the department. There are arrears in the current work, but probably these can be absorbed in the course of next year since fewer books can be purchased under the reduced budget. There is much reclassification work wait, ing to be done and considerable old material, now unrecorded, which should be cataloged. In reclassification only the most urgent changes have been made. The old material which does not now have a full record in the public catalog includes a great number of monographic publications of University presses. These should be completed and bound, classified with the appro- priate subject and should have author and subjeot cards in the public catalog. Under the present conditions, the material is seldom used and most readers would assume it was not in the Library. An extra cataloger for a limited time to undertake this particular work would yield rich results for the research work of today and of the future.

EXTENSION SERVICE

There was practically no debate work, owing to the dis- continuance of University Week. Other loans to individuals and libraries in the state showed an increase of 75% over 1931-32. 344 volumes were loaned in response to 193 requests. The re- quests were occasionally for specific books, but more often were for information on a particular topic.This service is becoming increasingly important and could easily be developed into an out- standing state service, since there is no agency in the state now doing it. It would be unwise, however, to attempt any consid- erable expansion at the present time, as the staff would beun.p able to absorb it.

INTER-LIBRARY LOANS

99 volumes were borrowed for our faculty and students, and 73 were loaned to other institutions. The loaned us 41 volumes, the University of Illinois 22, and Stanford University 8. Other loans were distributed among 24 libraries.

On account of the tremendous increase in inter-library loans of recent years, some of the larger libraries have been forced to make service charges. Beginning with 1933 Stanford University has charged 25 cents for each volume loaned, andbe- ginning with Xuly 1955, the University of California charges 50 cents for each volume.While the Library has in the past paid one half or more of the expense incidental to loans,these extra charges will have to be passed on to the borrower.

EXHIBITS This educational feature of the library's activity has been very successful in drawing the attention of readers to material in the library, in stimulating reading and inmaking more clear the many relationships of books and eventsor ideas. The exhibits have received frequent notice inthe local press., and have no doubt been instrumental in bringingthe work and re- sources of the Library to the attention of a larger public. From September to Tune, 22 separate. displayswere prepared and exhibited for periods ranging fromone week to one month. The Pepys, Kino, and Blake Collection exhibitswere outstanding ones, and one on Indian arts, featuring colored platesfrom two Uni- versity of Arizona theses written by Eleanor Clarke,and Dorothy Gay, STAFF

At the beginning of the year, ten staff members were on the Library payroll. This included Miss Lutrell, on leave of absence to February 1, 1935, who on her return took up her duties as library consultant, retiring from active adminis- trative work. The librarian arrived in Tucson late in August and the first of September began to take over the details of his new work. The other members of the staff included: Mabel Guild, assistant librarian, Alvan Clark, reference librarian, Clara Larson, head cataloger, Henry Cox, assistant reference librarian, Jeannette Palmer Stofft, assistant cataloger, Eloise Kelsey, order assistant, Patricia Paylore, secretary to the librarian and accessions assistant, Louise Milligan, periodi- cals assistant. Mr. Clark resigned in January to become librarian of the Engineer School Library, U. S. War Department, Washington, D. C., andhis place has remained unfilled. This was a serious loss to the Library as Mt. Clark in his eight years of service had become thoroughly familiar with its organi- zation and its policies. He had also taken over a number of specialized and difficult tasks which it became necessary to distribute to the remaining members of the staff or leave un- done. Additional student help to the amount of 30 hours per week was allowed for the remainder of the year in order to avoid cutting down on hours of opening.Mts. Stofft went on an indefinite leave of absence in March and her position was filled by Margaret Davis, a member of the staff in 1927-28. It may be appropriate to record here the excellent cooperation which the staff has shown. It must have been in many ways a trying year, bringing as it did a new administration, addition- al duties, and reduction in salaries.

StLuDENT EMERGENCY EMPLOYEES During the six months that the faculty contributed to an emergency fund for student employment, extra assistance was provided the library from this fund, averaging a possible 80 hours per week.On the wholethe students so assigned were capable, and the library profited definitely from theirser- vices. Through this extra help, it became possible to keep the Reserve Book Room open Saturday afternoons, and assistance was given on many tasks which contributed to the improvement of records and service. LIBRARY COMMITTEE The members of the Library Committee,for the year were: Dr. N. D. Houghton, chairman, Dr. Ball, Prof. J. C. Clark, Miss Cook, Dr. Larson, Dr. Streets, Prof. Thomas, and Miss Thrift. The Librarian was named secretary for the Committee.

NEEDS While there are many projects which will have to be under- taken at some time if the library is to function efficiently, particularly in cataloging and classification, and many needs in the way of additional books and periodicale, the most urgent need at present is for sufficient help to provide a reference assistant who can devote at least half time to giving direct assistance to students and faculty members in search of materials. The reader who comes to the circulation desk with a question requiring a considered answer or involving some search in records and materials, must be turned away with an inadequate answer or be asked to wait until there is time to follow up the matter. The attendants at the desk have little time except for the actual delivery of books on the presentation of call slips, and for the giving of general directions.A re- ference assistant stationed in the main reading room every afternoon would find, her time fully occupied, and I have no doubt the results of such service would be evident in a more intelligent use of library resources in class assignments. There is now no opportunity to give instruction in the use of the Library, and too many students go through college without an understanding of what it has to offer them. -9.

Appendix

Statistics, 1932.33

Number of days open in the year. 303

Number of hours open each week: General Library (September-MaY)- 84 Reserved Book Room, 83 Summer school. 78 Number of volumes at beginning of year, approximately.94,800 Number of volumes withdrawn or missing, approximately- 100 Total number of volumes at end of year, approximately. 99,450 Total number of books lent for home use. 41,609 Books charged for use in reading rooms- 103,246

Total number of stack permits.. 288 Special privilege cards- 40 Number of newspapers, periodicals, and other serials received, approximately. 1,000

Books accessioned: 4,750 Purchase, General Library- 2,173 Purchase, Law Library. 347 Gifts and exchanges- 1,132 Binding- 1,088

Titles catalogued- 2,459

Library apportionment. $43,306,00

Fines collected. 313.80

Expenditures: Books and periodicals, Gene-ft]. Library- 10,329.98 Books and periodicals, Law Library. 1,982606 Binding. 2,675.69 Supplies. 892.77 New equipment- 2,137.48 Salaries. 19,733,65 .10. Appendix II

Donors to the University of Arizona Library

1932.35

Blake, Dr. I. P. Bourne, Eulalia Brazelton, Helen Brown, Genevieve BUsh, H. G. Crompton, George Douglas, The Hon. L. W. East, Earle T. Emerson, Edwin Fairburn, William A. Favour, A. H. Gerwig, George W. Gray, Laurence Grier, Mrs. Frances B. Guild, Mrs. F. N. Guild, Mabel Hargrave, Lyndon L. Ibarra de Anda, Fortino Kalil,.Mary Kirk, Robert P. Krafft, Carl F. Lesher, C. Zaner McCarty, R. Z. Mathewson, Dr. E. P. Meyers, Donn C. Nichols, Prof. George Pack, Arthur Newton Pattison, Mrs. S. F. Pattison, Prof. S. F. Pfeifer, William H. Provence, Jean Reynard, Charles R. Rogers, Henry Munroe Russell, Elizabeth Scott, Mrs. Fred Newton Shantz, Dr. H. L. Sinclair, Upton Solve, Dr. Norma Sommer, Frederico Thompson, Frank I. Thornber, Prof. I. Wehrle, Prof. I. S.