I hereby give notice that an Ordinary Meeting of Council will be held on:
Date: Wednesday, 12 June 2019 Time: 5.30pm Location: Council Chambers Minlaton Town Hall 57 Main Street Minlaton
AGENDA
Ordinary Council Meeting
12 June 2019
Andrew Cameron CHIEF EXECUTIVE OFFICER
COUNCIL MEETING AGENDA 12 JUNE 2019
CONFLICT OF INTEREST
Members are reminded of the requirements for disclosure by Members of direct or indirect pecuniary benefit or detriment and non-pecuniary benefit or detriment in relation to a material conflict of interest in accordance with Section 73, or an actual or perceived conflict of interest in accordance with Section 75 of the Local Government Act in items listed for consideration on the Agenda. Section 74 and 75A of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council. In relation to actual or perceived conflicts of interest a member has an obligation to outline how they propose to deal with the actual or perceived conflict of interest prior to consideration of that item on the Agenda.
This requirement does not apply to Ordinary Business Matters prescribed by regulation 8AAA Local Government Act (General) (Accountability and Governance) Variation Regulations 2016.
Each Member of a Council has a duty to vote at all meetings unless excepted by legislation.
The major exception being where a Member has a material conflict of interest.
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Agenda
1 Welcome and Acknowledgement of Country by Mayor ...... 5 2 Opening Prayer ...... 5 3 Present ...... 5 4 Leave of Absence ...... 5 5 Apologies ...... 5 6 Conflict of Interest ...... 5 7 Minutes of Previous Meeting – for Confirmation ...... 5 8 Motions on Notice ...... 5 Nil 9 Questions on Notice ...... 5 Nil 10 Questions without Notice ...... 5 11 Petitions ...... 5 Nil 12 Mayor ...... 6 12.1 Mayor's Monthly Report May 2019 ...... 6 13 Councillors’ Report ...... 8 Nil INFORMATION AGENDA ...... 10 14 Items for Exclusion ...... 10 15 Receipt of Information Reports ...... 10 16 Chief Executive Officer ...... 11 16.1 CEO Activities - May 2019...... 11 16.2 Action Listing Report ...... 13 17 Corporate and Community Services ...... 16 17.1 Alteration to Project - AGL Wattle Point Wind Farm Community Funding ...... 16 17.2 Audit Committee Minutes - 26 February 2019 and 28 May 2019 ...... 18 17.3 Art Exhibition Working Party Minutes - 30 April 2019 ...... 38 18 Assets and Infrastructure Services ...... 43 18.1 Construction and Maintenance Works ...... 43 18.2 2019 LGA Roads and Works Conference ...... 48 19 Development Services ...... 49 19.1 Inspectorial Report ...... 49 19.2 Development Application Decisions ...... 52 19.3 Wastewater System Application Decisions ...... 58 19.4 Extension of Time - Public Consultation - Proposed Revocation of 14 Oval Avenue, Warooka ...... 61
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20 Visitors to the Meeting...... 64 22.1 Kate Bartlett DEBATE AGENDA ...... 66 21 Mayor ...... 66 Nil 22 Chief Executive Officer ...... 67 22.1 SA Coastal Councils Alliance ...... 67 22.2 Policy Update - Access to Council and Committee Meetings and Documents Code of Practice Policy PO015 ...... 72 22.3 Legatus Group - Annual Business Plan and Budget - 2019/2020 ...... 85 23 Corporate and Community Services ...... 100 23.1 Financial Report as at 31 May 2019 ...... 100 23.2 Wool Bay Speed Limit Review Results ...... 107 23.3 PO121 External Grant Funding Policy ...... 116 23.4 Hardwicke Bay and Districts Progress Association - Request for Acceptance of Free of Charge Asset ...... 122 23.5 Marion Bay Progress Association - Community Grant Extension...... 129 23.6 Port Clinton Progress Association - Request for Acceptance of Free of Charge Asset ...... 132 23.7 Hosting an Australian Cricketers' Association Master's Program ...... 138 23.8 Art Exhibition Working Party - Revised Terms of Reference ...... 156 23.9 PO035 Property Numbering Policy ...... 161 23.10 Draft 2019/2020 Annual Business Plan, Budget and Fees and Charges - Public Consultation...... 166 24 Assets and Infrastructure Services ...... 176 24.1 Coastal Management Strategy - Public Consultation - Submissions ...... 176 24.2 Heavy Vehicle Access ...... 191 25 Development Services ...... 194 25.1 Access Advisory Working Party Minutes ...... 194 25.2 Building Fire Safety Committee Representation ...... 200 25.3 Extension of Time - Council Assessment Panel ...... 205 25.4 Council Policy - PO167 Open Spaces Contribution Policy ...... 207 26 General Business...... 213 CONFIDENTIAL AGENDA ...... 214 27 Confidential Items ...... 214 27.1 Stormwater Infrastructure Mitigation - 1 Oyster Point Drive, Stansbury ...... 214 27.2 Lease Purchase Offer - Port Rickaby Caravan Park ...... 214 28 Next Meeting ...... 216 Wednesday 10 July 2019 29 Closure ...... 216
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1 WELCOME AND ACKNOWLEDGEMENT OF COUNTRY BY MAYOR
Meeting declared opened
2 OPENING PRAYER
3 PRESENT
4 LEAVE OF ABSENCE
Nil
5 APOLOGIES
Nil
6 CONFLICT OF INTEREST
7 MINUTES OF PREVIOUS MEETING – FOR CONFIRMATION
Ordinary Council Meeting - 8 May 2019 Confidential Council Meeting - 8 May 2019 – Electrical Testing and Tagging Tender 187/2018 Confidential Council Meeting - 8 May 2019 – Jetty Pile Replacement Tender 197/2019
8 MOTIONS ON NOTICE
Nil
9 QUESTIONS ON NOTICE
Nil
10 QUESTIONS WITHOUT NOTICE
11 PETITIONS
Nil
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12 MAYOR
12.1 MAYOR'S MONTHLY REPORT MAY 2019 Document #: 19/43759 Department: Executive Services
PURPOSE To keep Elected Members updated on Mayoral activities during the month of May 2019.
RECOMMENDATION That the report be received.
DISCUSSION 29 April – 3 May Leave of absence. 8 May Edithburgh Tidal Pool Working Party Meeting. Monthly Council Meeting. 13 May Yorke Peninsula Councils Alliance Meeting at Kadina. 14 May CEO Andrew Cameron and I met with Federal Member for Grey Rowan Ramsay MP to discuss local issues. Cr Leanne O’Brien, CEO Andrew Cameron, Director Development Services Roger Brooks and I met with representatives from Port Vincent Progress Association. 20 May CEO Andrew Cameron and I met with State Member for Narungga, Fraser Ellis MP to mark the announcement that the State Government will match the funding from the Federal Government for the upgrade of the Yorketown Airstrip. 22 May Monthly Elected Members Workshop. 23 May Attended a National Volunteer Week Morning Tea at Edithburgh. 26 May Attended a National Volunteer Week event with SYP SA Ambulance Volunteers at Yorketown. 27 May Attended and was interviewed at “Shed Night”. Shed Night is a community initiative for rural men, aimed at building good mental health and wellbeing, providing a safe and supportive environment for them to come together and share their stories. 28 May CEO Andrew Cameron and I met with Minister Speirs at Point Turton whilst on his tour of our region. Audit Committee Meeting. 29 May CEO Andrew Cameron and I again met with Minister Speirs, this time at Edithburgh Tidal Pool and then Black Point Boat Ramp. 30 May Hosted a Morning Tea for our local volunteers to recognise and thank them for the valuable work they do for our community. 31 May Attended the Legatus Meeting at Balaklava.
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ATTACHMENTS Nil
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13 COUNCILLORS’ REPORT
Nil
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INFORMATION
AGENDA
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INFORMATION AGENDA
14 ITEMS FOR EXCLUSION
15 RECEIPT OF INFORMATION REPORTS
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16 CHIEF EXECUTIVE OFFICER
16.1 CEO ACTIVITIES - MAY 2019 Document #: 19/44042 Department: Executive Services
PURPOSE To keep Elected Members informed of meetings during the month of May 2019.
RECOMMENDATION That the report be received.
DISCUSSION 1 May Rates Modelling Elected Members Workshop. 2 May Met with Sonny Coombs from Yorke Peninsula Country Times. 3 May Director Development Services, Roger Brooks and I met with representatives from Marion Bay Progress Association in relation to the Marion Bay Fish Cleaning Station. Council Operations Manager, Stephen Goldsworthy and I met with John Hasset from SUEZ. 6 May Met with SABFAC in Adelaide to discuss the design certification requirements for future funding applications. 8 May Monthly Council Meeting. 9 May Met with Sonny Coombs from Yorke Peninsula Country Times. 13 May Mayor Darren Braund and I attended the Yorke Peninsula Councils Alliance Meeting at Kadina. 14 May Met with Mr Peter Stockings in relation to Council’s Annual Business Plan and Long Term Financial Plan. Mayor Darren Braund and I met with Federal Member for Grey Rowan Ramsay MP to discuss local issues. Mayor Darren Braund, Cr Leanne O’Brien, Director Development Services Roger Brooks and I met with representatives from Port Vincent Progress Association. 15 May Corporate Management Team Meeting. 17 May Attended the Local Government Professionals Annual Leadership Excellence Awards. 20 May Mayor Darren Braund and I met with State Member for Narungga, Fraser Ellis MP to mark the announcement that the State Government will match the funding from the Federal Government for the upgrade of the Yorketown Airstrip. 24 May Met with Roxanne Phasey from Watsacowie. Met with Greg Hall from Rex Minerals. 27 May Corporate Management Team Meeting.
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Met with Jo Buchanan from Regional Development Australia Yorke and Mid North. 28 May Mayor Darren Braund and I met with Minister Speirs at Point Turton whilst on his tour of our region. Audit Committee Meeting. 29 May Mayor Darren Braund and I again met with Minister Speirs, this time at Edithburgh Tidal Pool and then Black Point Boat Ramp.
ATTACHMENTS Nil
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16.2 ACTION LISTING REPORT Document #: 19/44116 Department: Executive Services
PURPOSE To keep Elected Members updated on the status of the Action Listing.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.5 Undertake effective risk management
BACKGROUND The Action List was implemented to keep Council informed about the current status and outcomes of Council decisions.
DISCUSSION The Action List included in the Council Agenda each month will incorporate action items from Council along with current status.
ATTACHMENTS 1. Council Meeting Action List - June 2019 2. Council Meeting Completed Action List - June 2019
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17 CORPORATE AND COMMUNITY SERVICES
17.1 ALTERATION TO PROJECT - AGL WATTLE POINT WIND FARM COMMUNITY FUNDING Document #: 19/42644 Department: Corporate and Community Services
PURPOSE To advise Council of a request for change in scope of a project awarded under the 2018/2019 AGL Wattle Point Wind Farm Community Fund that has been supported by AGL.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 4 Community Engaged and Supported Strategy: 4.4 Continue providing community grants, donations and sponsorships
BACKGROUND AGL seeks to make a positive contribution to the communities in which it operates (e.g. Wattle Point Wind Farm). As a major employer and investor in the region, AGL fulfils its responsibilities as a participant in the local community by offering a fair and transparent community grants fund. The AGL Wattle Point Wind Farm Community Fund was designed to support communities affected by AGL operations in the Yorke Peninsula region. In 2018/19, AGL set aside an amount of $15,000 (excluding GST) for communities and/or community groups within the area serviced by the Yorke Peninsula Council to support local initiatives and/or activities. Applications for funding opened in December 2018 with successful applicants advised in February 2019.
DISCUSSION SYP Community Hub approached Council to seek approval for an alteration to their project as outlined in attachment 1. This request was sent to the AGL representative, Ms Caroline Hill, for consideration. Ms Hill on behalf of AGL has fully supported and approved the alteration to the scope of the project. The request and AGL’s supporting approval were forwarded to the Grants Working Party (GWP) for information. No further action is required by Council at this time.
ATTACHMENTS 1. Request - Alteration to project - SYP Community Hub
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17.2 AUDIT COMMITTEE MINUTES - 26 FEBRUARY 2019 AND 28 MAY 2019 Document #: 19/42673 Department: Corporate and Community Services
PURPOSE The Audit Committee is a Section 41 Committee of Council. A copy of the minutes from their meetings held on 26 February 2019 and 28 May 2019 are attached.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.1 Openness and transparency of reporting Council’s performance 5.2 Effective leadership and informed decision making 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.5 Undertake effective risk management 5.8 Continuous improvement of Council processes
BACKGROUND To keep Council informed in regard to regular Audit Committee Meetings.
DISCUSSION Business discussed at the meetings centred around: • Audit Committee Annual Review 2018
• Audit Committee Work Plan 2019
• External Auditors Report
• September Quarterly Budget Review 2018/2019
• December Quarterly Budget Review 2018/2019
• March Quarterly Budget Review 2018/2019
• PO139 Treasury Management Policy Review
• PO084 Corporate Purchase Card Policy Review
• PO166 Related Party Disclosures Policy
• Internal Audit Activity Report
• CQR – Cyber Risk Assessment Report
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• Internal Audit Plan 2019-2021
• Asset Management Update
• Risk Management Activity Report
• PO027 Business Continuity Policy and Business Continuity Plan
• PO091 Risk Management Policy
• Long Term Financial Plan 2020-2029
• Proposed rating models 2019/2020
• Draft Annual Business Plan and Budget 2019/2020
• PO035 Property Numbering Policy
• Internal Audit Reports
• CQR Cyber Risk Assessment Report
• Elected Member Owned Mobile Devices
• Technical Regulator Field Audit – Safety, Reliability, Maintenance and Technical Management Plan
• Proposed rotation of Internal Controls Assessment
ATTACHMENTS 1. Minutes - Audit Committee Meeting - 26/02/2019 2. Minutes - Audit Committee Meeting - 28/05/2019
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17.3 ART EXHIBITION WORKING PARTY MINUTES - 30 APRIL 2019 Document #: 19/42680 Department: Corporate and Community Services
PURPOSE The Yorke Peninsula Art Exhibition Working Party is a Working Party of Council. A copy of the minutes from their meeting held on 30 April 2019 are attached.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.4 Support local events and help attract new events 1.5 Partner and build positive relationships with key stakeholders to progress tourism and business growth, including enabling the attraction of niche businesses
BACKGROUND To keep Council and the community informed of progress in delivering the 2020 Yorke Peninsula Art Exhibition.
DISCUSSION Business discussed at the meetings centred around: • Appointing a Chairperson and Deputy Chair • Art Exhibition Terms of Reference and Policy • Summary of 2018 Exhibition • Financial update • Suggestions/ideas for the 2020 Exhibition • Progress Associations involvement • Sponsorship • Requirements going forward
ATTACHMENTS 1. Minutes - Art Exhibition Working Party Meeting - 30/04/2019
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18 ASSETS AND INFRASTRUCTURE SERVICES
18.1 CONSTRUCTION AND MAINTENANCE WORKS Document #: 19/43010 Department: Assets and Infrastructure Services
PURPOSE To provide a summary of capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the June 2019 meeting of Council.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure Strategy: 2.5 Explore provision of new infrastructure 2.6 Install and upgrade appropriate traffic control device management 2.7 Upgrade and beautification of open (recreation) spaces (e.g. playgrounds, water parks, BBQ areas etc.)
BACKGROUND This report provides Council with a summary of the capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the Council meeting.
DISCUSSION • Information regarding roadside vegetation maintenance activities undertaken by Council are detailed in the table below: Road Name Start Point End Point Status South The Gunbarrel Road Yorke Highway Mount Rat Road Completed
Butler Road Spencer Highway Mount Rat Road Completed
Sparrow Road Redding Road Mount Rat Road Programmed North Germein Road Yorke Highway North South Road Completed
Anderson Road North South Road Davies Road Completed
Redding Road Davies Road Mount Rat Wells Road Completed
Cook Road Black Bobs Road Redding Road Current
Clinton Road Yorke Highway Ardrossan Road Programmed
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• Patrol Grading is ongoing throughout the district aligned with current circuit, technique and available resources. The following matrix provides percentage (%) output over the twenty-four (24) day period for respective areas (sectors): Area Output (%) Factors Influencing Productivity North 87.5 Operators – 3 days Annual Leave
Maitland 100 Operators – 3 days Annual Leave / 3 days TOIL Minlaton 69 / 1.5 days Alternate Duties (Patch Work and Construction) Operators – 4 days Annual Leave / 3 days South 47 Personal Leave / 0.25 days TOIL / 5.5 days Alternate Duties (Patch Work and Construction) • The status of road construction and maintenance requirements is summarised in the table below, complementing 2018/19 budget allocations: Estimated Road Description of Works Work Status Completion Date Reconstructing and Resheeting Reconstruct and resheet a 5km section from James Pine Point Road Ongoing Early-June 2019 Well Road to Sandy Church Road. Reconstruct and resheet a 4.5km section from 3km Pine Point Road west of the Yorke Ongoing End-June 2019 Highway to Sandy Church Road. Reconstruct and resheet Dump Road Ongoing End-June 2019 a 1.8km section. Old Port Vincent Reconstruct and resheet Ongoing End-June 2019 Road a 2km section. Reconstruct and resheet Waterloo Bay Road a section from Green Hill Ongoing End-June 2019 Road east for 4.1km. Reconstruct and resheet a 900m section from Waterloo Bay Road Ongoing End-June 2019 Black Gate Road east to the bitumen. Reconstruct and resheet Carried forward to Brutus Road Ongoing a 2.4km section. 2019/20 Reconstruct and resheet Carried forward to South Coast Road Ongoing a 2km section. 2019/20 Reconstruct and resheet Carried forward to Sturt Bay Road Ongoing a 3km section. 2019/20 Patch Sheeting 3 sections of patch Barkers Rocks Road sheeting (total area Completed 9,600m2) 2 sections of patch Barrett Road sheeting (total area Completed 9,600m2)
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2 sections of patch Black Gate Road sheeting (total area Completed 7,400m2) 2 sections of patch Cudmore Road sheeting (total area Completed 3,600m2) 3 sections of patch Ford Road sheeting (total area Completed 8,800m2) 1 section of patch Gum Flat Road sheeting (total area Completed 2,400m2) 1 section of patch Mason Road sheeting (total area Completed 1,600m2) 2 sections of patch McConkey Road sheeting (total area Completed 7,600m2) 3 sections of patch Moorowie Station sheeting (total area Completed Road 12,000m2) 2 sections of patch Mount Terrible Road sheeting (total area Completed 4,000m2) 8 sections of patch Old Boundary Road sheeting (total area Completed 25,925m2) 1 section of patch Old Salt Works Road sheeting (total area Completed 2,400m2) 6 sections of patch Parsons Road sheeting (total area Completed 11,200m2) 2 sections of patch Quarry Road sheeting (total area Completed 6,000m2) 6 sections of patch Thomas Road sheeting (total area Completed 17,120m2) 4 sections of patch Dowlingville Slant sheeting (total area Ongoing Road 18,700m2) 3 sections of patch Kenny Road sheeting (total area Programmed 13,600m2) • Approximately forty-five (45) Customer Service Requests (CSRs) have been attended to by staff throughout May with activities including:
o Cemetery maintenance o Footpath maintenance o Maintenance to coastal infrastructure o Maintenance to public buildings
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o Repairs to boat ramp ticket machines o Response to illegal dumping o Sealed and unsealed road maintenance o Sign installation and replacement o Tree trimming (generally within townships) • Attention to parks, gardens and reserves is programmed in accordance with available resources. • A basketball backboard was constructed and erected at Point Pearce. • A general tidy-up of the Barkers Rocks campground and surrounding areas was undertaken. This included tree trimming the entrance, the removal of old fence lines, and the placement of large rocks around the existing camp sites. • Street tree trimming was undertaken on identified streets in Marion Bay. • The additional street bins that were rolled out to identified locations for the Easter, Anzac Day and school holiday period were removed. • Staff have undertaken stump mulching within Fourth Street, Eighth Street, Tilbrook Avenue and the Harry Butler Reserve in Minlaton, whereby tree stumps are ground below surface level. This model is generally applied where the risk of damage to underground services is high if the tree stump and roots were to be removed entirely. Following the stump mulching the affected footpaths were resheeted. • Construction commenced on the memorial seat and shelter for Gayle Woodford in Stansbury. • Staff delivered five (5) truckloads of material to Daly Head to assist the Daly Head National Surfing Reserve Committee/Formby Bay Environmental Action Group undertake maintenance to the Walk the Yorke trail in the area. • Staff are working hard to minimise the nuisance caused to business owners in Maitland by the plane trees dropping their leaves. • Staff upgraded the softfall at the Minlaton playground. • Bird netting has been placed within the building that houses the Red Devil in Minlaton to deter pigeons from roosting. • Staff constructed a new driveway to the northern side of Peninsula Toyota in Maitland. • Work is being undertaken at the Port Vincent Cemetery, including soil removal, tree trimming and resheeting of the lane ways. • Preparation commenced for the installation of an Enviro Loo to replace the existing public conveniences at Burners Beach with the removal of the shelter, concrete slab and tank, followed by site preparation for the placement of the Enviro Loo. • Weed spraying has been undertaken in Port Victoria and along the Walk the Yorke trail from Port Julia to Stansbury. In addition, boxthorns found within the Barkers Rocks campground, Hardwicke Bay and Port Rickaby areas were treated. • Footpath rework has been completed within identified streets in Ardrossan, Maitland, Minlaton, Port Victoria and Yorketown. • Jetpatching activities have been completed within the northern area of the Council boundary. • Street sweeping activities have been completed in the southern townships. • On Wednesday 15 May 2019, Gum Flat Restoration Project activities continued with the attendance of students from Prince Alfred College and the Minlaton District Early Learning Centre. Support was provided by Council staff, the Minlaton and District Progress Association and Natural Resources Northern and Yorke.
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• The following works/upgrades have been applied to Council’s Community Wastewater Management Schemes (CWMS) and Water Schemes: CWMS
o Gates installed to compound fencing Hardwicke Bay o Effluent blockage cleared Maitland o Hatches installed to new WWTP pump station Point Turton o New section of compound fence and gates installed Point Turton o Sprinklers and risers replaced in irrigation area Port Julia o New valve chamber installed (Marina pump station) Port Vincent o New control switchboard installed (Marina pump station) Port Vincent o Irrigation valve repaired Port Vincent o Chlorine dosing line replaced Stansbury o Irrigation area leaks repaired Stansbury o Chlorine dosing line replaced Yorketown Water Schemes
o Moneca Card System challenges resolved Desalination Plant (All CWMS, Water Schemes and Stormwater Harvesting Schemes are monitored with water quality testing in accordance with SA Health and Environmental Protection Authority [EPA] licence conditions.) • The status of works forming part of the Main Township Footpath Replacement Programme is summarised in the table below: Location Area Work Status Yorketown All nominated areas. Completed
Warooka All nominated areas. Completed
Minlaton All nominated areas. Completed
Port Victoria All nominated areas. Completed
Ardrossan All nominated areas. Completed
Maitland All nominated areas. Completed Stansbury Between Ceres Street and Weavers Street St Vincent Street Current (northern side) Between Ceres Street and Weavers Street St Vincent Street Current (southern side)
Anzac Parade In front of the Dalrymple Hotel Programmed
ATTACHMENTS Nil
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18.2 2019 LGA ROADS AND WORKS CONFERENCE Document #: 19/43059 Department: Assets and Infrastructure Services
PURPOSE To seek expressions of interest from Elected Members to attend the 2019 Local Government Association (LGA) Roads and Works Conference, which is being held in Renmark from Wednesday 14 to Friday 16 August 2019.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure Strategy: 2.5 Explore provision of new infrastructure
BACKGROUND The LGA Roads and Works Conference is an annual event, which provides attendees with the opportunity to meet and discuss issues relating to the provision of roads and works services. The Conference includes networking opportunities, information sessions and presentations. In 2018 the Conference featured information sessions covering a range of topics, including: • data capture; • infrastructure development; • road funding; • regional road planning; • assessing heavy vehicle access to the road network; • road safety; • roadside vegetation management; • the value of trees in urban environments; • procurement; and • waste management.
DISCUSSION The 2019 LGA Roads and Works Conference is being held at the Chaffey Theatre in Renmark from Wednesday 14 to Friday 16 August 2019. Travel to and from Renmark will occur on Wednesday 14 and Friday 16 August 2019 respectively. To secure registration for the Conference Elected Members are encouraged to express their interest in attending to the Executive Assistant to the Director Assets and Infrastructure Services, Kira Tapps, by Friday 28 June 2019. ATTACHMENTS Nil
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19 DEVELOPMENT SERVICES
19.1 INSPECTORIAL REPORT Document #: 19/37034 Department: Development Services
PURPOSE To inform Council of the activities of the Inspectorial Team.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls
BACKGROUND This report provides Elected Members with information relating to activities of the Inspectorial Staff.
DISCUSSION During the past month Council’s Rangers have dealt with many routine matters including by-law compliance, nuisance complaints, and dog and cat management issues. Wandering and Nuisance Dogs Rangers investigated several reports of dogs being a nuisance and wandering at large. • A dog was detained after wandering at large in Maitland. A microchip check of the dog revealed it was registered to an address in Maitland. The owner was out looking for the dog and the two were reunited. No further action was taken in relation to the incident. • A dog was detained by a member of the public while it was wandering at large at Port Vincent on a Saturday. The dog was registered to an address in the metropolitan area. A contact number for the owner was located via Dogs and Cats Online. The owner was contacted, who was looking for the dog at the time. • Dog owners at Ardrossan, Tiddy Widdy Beach, Stansbury and Maitland have been spoken to as a result of complaints received in relation to the noise generated from their dogs. The owner of the barking dog at Tiddy Widdy Beach was also issued an Expiation Notice for keeping an unregistered dog. Letters have been sent to all of the owners of registered dogs that have not been microchipped. As of 1 July 2018, all dogs and cats legally need to be microchipped. A further audit of non-microchipped dogs will occur from 1 July 2019. Owners of dogs and cats that are not microchipped can be issued with a $170 Expiation Notice. Dog Attack
A dog owner was in his home in Arthurton when he heard his small dog whimpering under his veranda at the back of the house. Upon investigating he found a large dog in his yard, which had attacked his dog. The offending dog was chased to the other side of the town where it returned home to where it was being cared for. The dog is usually homed in Maitland, but was being cared for by the owner’s father in Arthurton. As a result of the incident the smaller dog required extensive
Item 19.1 Page 49 COUNCIL MEETING AGENDA 12 JUNE 2019 veterinary treatment. The offending dog was surrendered by its owners as the dog was already subject to a control order for a previous attack. Bush Camping Rangers conducted regular patrols at the bush camping reserves. The number of persons using the camp sites has significantly reduced since Easter. One person was issued an Expiation Notice for failing to obtain a permit after setting up camp at Tiparra Rocks bush camping grounds. Boat Ramps Routine patrols of boat ramps have been undertaken to ensure that users are paying for the use of the facilities. Six notices have been placed on vehicles where a launch permit/ticket could not be observed. Those who could produce a valid permit/ticket and reason why the ticket was not displayed were cautioned for failing to display the ticket. One Expiation Notice has been issued to the user of a boat ramp for launching without a permit. Traffic Management Council Rangers routinely patrol all townships for traffic management, including foot patrols, paying particular attention to disabled parking bays and vehicles parking on yellow lines and footpaths. Expiation Notices has been issued to owners of vehicles for parking across a drive way at Port Vincent and for not parking within the designated parking area in Robert Street, Maitland. The latter notice was issued after the vehicle was angle parked a considerable distance from the kerb, which resulted in the back of the vehicle obstructing traffic using Robert Street. Local Nuisance and Litter Control An Ardrossan resident was issued with an Expiation Notice for burning a large pile of rubbish which contained a lot of material classified as prohibited substances that cannot be burnt. A resident of Parsons Beach has been spoken to as a result of a complaint in relation to smoke being emitted from a wood heater. Several complaints have also been received in relation to local nuisance being caused by a pet sulphur crested cockatoo in Ardrossan. Fire Prevention The fire danger season concluded on 30 April 2019. Unfortunately a permitted burn off escaped on the last day of the fire danger season, which was the only one for the season that required Country Fire Service attendance. As a result of that incident, an Expiation Notice was issued to the permit holder for not following the conditions of the permit. Data in relation to the number of permits issued and the number of notifications of burn offs since 2012 is shown below. The number of burn offs and permits issued has reduced significantly since 2012. This year was a record low with only 80 Schedule 9 Permits issued and only 204 notifications to burn, which would have been a result of the low fuel loads and a change to farming practice. Year Permits issued Notifications 2012 328 1,344 2013 280 858 2014 267 1,032 2015 245 752 2016 200 585 2017 208 839 2018 148 462 2019 80 204
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ATTACHMENTS Nil
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19.2 DEVELOPMENT APPLICATION DECISIONS Document #: 19/43043 Department: Development Services
PURPOSE To inform the Elected Members of Development Application decisions for the period 29 April to 29 May 2019.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.1 Provide easier, streamlined development approval application process
BACKGROUND To keep Elected Members informed of Development Application decisions under delegated authority.
DISCUSSION The following is a list of all Development Applications processed for the period 29 April to 29 May 2019. Yorketown 544/1052/2017 544/1419/2017 544/1073/2018 544/1325/2018 544/1376/2018 544/1379/2018 544/1010/2019 544/1071/2019 544/1087/2019 544/1089/2019 544/1106/2019 544/1112/2019 544/1125/2019 544/1139/2019 544/1165/2019 544/1166/2019 Maitland 544/1376/2016 544/1424/2016 544/1064/2018 544/1126/2018 544/1261/2018 544/1435/208 544/1442/2018 544/1445/2018 544/1013/2019 544/1032/2019 544/1081/2019 544/1082/2019 544/1095/2019 544/1096/2019 544/1109/2019 544/1123/2019 544/1144/2019 544/1151/2019 544/1174/2019 Land Division 544/D018/2018 544/D004/2019
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ATTACHMENTS 1. Approval Listing - Development Application Decisions - May 2019
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19.3 WASTEWATER SYSTEM APPLICATION DECISIONS Document #: 19/43053 Department: Development Services
PURPOSE To inform the Elected Members of Wastewater Application decisions for the period 29 April to 29 May 2019.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.1 Provide easier, streamlined development approval application process
BACKGROUND To keep Elected Members informed of Wastewater Application Decisions under delegated authority.
DISCUSSION The following is a list of all Wastewater System applications processed for the period 29 April to 29 May 2019. Maitland 050/005/2019 050/007/2019 050/026/2019 050/030/2019 050/031/2019 050/032/2019 050/034/2019 Yorketown 050/096/2018 050/097/2018 050/089/2018 050/015/2019 050/036/2019
ATTACHMENTS 1. Approval Listing - Wastewater System Applications - May 2019
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19.4 EXTENSION OF TIME - PUBLIC CONSULTATION - PROPOSED REVOCATION OF 14 OVAL AVENUE, WAROOKA Document #: 19/45037 Department: Development Services
PURPOSE To advise Council of the extension of time to the public consultation period and the Community Engagement Plan for the proposed revocation of 14 Oval Avenue, Warooka.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.4 Seek alternate income streams and ensure financial sustainability
BACKGROUND At the 10 April 2019 Council meeting, Council endorsed proceeding to public consultation in relation to the revocation of community land classification over 14 Oval Avenue, Warooka. The Community Engagement Plan contained in the report advised that the public consultation period would commence 16 April and conclude 7 May 2019. The end date was incorrect and should have stated it would conclude on 22 May 2019.
DISCUSSION As part of the consultation process, Council erected signage on the property which advised that Council is proposing to revoke 14 Oval Avenue, Warooka, with information in regards to the public consultation process. On 20 May 2019, Council received advice that the signage had been removed. A replacement sign was erected on the 21 May 2019. It was determined to extend the public consultation period to conclude 12 June 2019, to provide the public and community groups adequate time to make a submission. Advice regarding the public consultation extension was placed on Council’s website and on Facebook. Correspondence was also sent to Warooka Progress Association and surrounding landowners advising of the extension. The timeline of the consultation process (to date) is as follows; 13 May 2019 Delayed letter to Warooka Progress Association regarding proposed revocation. 15 May 2019 Email notification to Warooka Progress Association. 20 May 2019 Council advised that signage removed from property. Council staff extend the consultation period to 12 June 2019. 21 May 2019 new signage erected on property, letters mailed out with revised consultation dates and website and Facebook updated. Email to Warooka Progress Association advising of extension to consultation period. To clarify, the correct public consultation (conclusion) date of 22 May 2019 was advertised in all of the public consultation advertising documents.
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The Community Engagement Plan has been updated to reflect the extended time frame and a report detailing the outcome of the public consultation will presented at the 10 July Council meeting.
ATTACHMENTS 1. Updated Community Engagement Plan - 14 Oval Avenue, Warooka
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20 VISITORS TO THE MEETING
20.1 KATE BARTLETT
RECOMMENDATION Section 90 Order That pursuant to Section 90(2) and (3)(a) of the Local Government Act 1999, the Council orders, that the public be excluded from the meeting relating to Item 20.1 Visitor to the Meeting – Kate Bartlett, with the exception of the following persons: • Chief Executive Officer • Executive Assistant to CEO and Mayor • Director Corporate and Community Services • Director Assets and Infrastructure • Director Development Services • Kate Bartlett • Kym Bartlett
The Council is satisfied that, pursuant to Section 90(2) and (3)(a) of the Act, the information to be received, discussed or considered in relation to report Item 20.1 Visitor to the Meeting – Kate Bartlett, is confidential information relating to: (a) information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead) Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
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DEBATE
AGENDA
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DEBATE AGENDA
21 MAYOR
Nil
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22 CHIEF EXECUTIVE OFFICER
22.1 SA COASTAL COUNCILS ALLIANCE Document #: 19/44193 Department: Executive Services
PURPOSE To provide Elected Members with an update on the South Australian Coastal Councils Alliance and to seek endorsement to nominate Mayor Darren Braund for the Executive Committee.
RECOMMENDATION That Council nominate Mayor Darren Braund to sit on the Executive Committee of the South Australian Coastal Councils Alliance.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.2 Effective leadership and informed decision making
BACKGROUND In mid 2018 a forum was held to identify whether there was an interest from coastal Councils in establishing a state based coastal alliance to enable coastal Councils to collaborate and advocate on coastal issues, develop a common understanding of issues impacting coastal Councils and identify areas of interest where Councils may seek to work together. As a result, the South Australian Coastal Councils Alliance was formed late in 2018.
DISCUSSION The South Australian Coastal Councils Alliance has already begun consultation with Councils and are now looking to establish an Executive Committee to help shape the final administrative arrangements and terms of reference for the full Coastal Councils Alliance. The Executive Committee will comprise two elected representatives with an active interest, knowledge and networks in coastal issues from Councils within each of the four identified coastal zones as outlined in the attached correspondence. Nominations are due by 31 July 2019. Mayor Darren Braund has a definite interest in the South Australian Coastal Councils Alliance. His interest, knowledge of coastal issues and the networks he has already established would make him a valuable contributor to the Executive Committee. Our Council’s 485km of coastline and the infrastructure dotted along it play a vital role in our regions social and economic wellbeing. Working to ensure our coastline and its infrastructure are maintained is important in ensuring the long term sustainability of our region.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • CEO • Mayor
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In preparing this report, the following external parties were consulted: • South Australian Coastal Councils Alliance
POLICY IMPLICATIONS Coastal Management Strategy
BUDGET AND RESOURCE IMPLICATIONS Nil
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Yorke Peninsula Council has one of the longest coastlines of any South Australian Council and a large volume of coastal infrastructure. Coastal management and the management and maintenance of our coastal infrastructure are big issues currently facing our Council. It is important that we look to partner with other Councils facing similar issues to advocate and collaborate to get the best outcomes for our region.
ATTACHMENTS 1. Advice - Coastal Alliance Progress Letter to Councils - May 2019 - SA Coastal Councils Alliance 2. Nomination Form - Coastal Alliance Executive Committee - SA Coastal Councils Alliance
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22.2 POLICY UPDATE - ACCESS TO COUNCIL AND COMMITTEE MEETINGS AND DOCUMENTS CODE OF PRACTICE POLICY PO015 Document #: 19/44473 Department: Executive Services
PURPOSE To seek endorsement and approval from Council for the updated PO015 Access to Council and Committee Meetings and Documents Code of Practice Policy.
RECOMMENDATION That Council endorse and approve the updated PO015 Access to Council and Committee Meetings and Documents Code of Practice Policy for inclusion in Council’s Policy Manual and on the website.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.8 Continuous improvement of Council processes
BACKGROUND The PO015 Access to Council and Committee Meetings and Documents Code of Practice Policy is due for review.
DISCUSSION The majority of proposed changes to this policy are changes to formatting aimed at making the policy more streamlined and easier to read. Other minor amendments have been made to wording and grammar. Throughout the policy, the term “Members of Council” has been changed to “Elected Members” to reduce the risk of misinterpretation. The definition of “clear days” has been added in Section 3 of the policy. Section 5 of the policy, relating to complaints, has been updated to include complaints about access to either a meeting or document as well as complaints about the policy itself. PO014 Employee Code of Conduct Policy and PO017 Informal Gatherings Policy have been added to the list of Related Council Policies and Documents in Section 8 of the policy and several pieces of legislation have been added to the list of References and Legislation in Section 9 of the policy.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Governance Officer • EA to the CEO and Mayor In preparing this report, the following external parties were consulted: • Nil
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POLICY IMPLICATIONS PO015 Access to Council and Committee Meetings and Documents Code of Practice Policy
BUDGET AND RESOURCE IMPLICATIONS Nil
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS It is essential that Council has the appropriate policies and delegations in place to ensure legislative compliance. Local Government Act 1999 LGA Access to Council and Committee Meetings and Documents Model Code of Practice
ATTACHMENTS 1. PO015 Access to Council and Committee Meetings and Documents - Council Meeting Report Attachment - 12/06/2019
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22.3 LEGATUS GROUP - ANNUAL BUSINESS PLAN AND BUDGET - 2019/2020 Document #: 19/44818 Department: Executive Services
PURPOSE For Elected Members to consider and endorse draft documentation prior to it being adopted by the Legatus Group.
RECOMMENDATION That Council consider and endorse the Legatus Group Annual Business Plan and Budget for 2019/2020.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.2 Effective leadership and informed decision making
BACKGROUND Elected Members would be aware that our Council is one of the fifteen Constituent Councils of the Legatus Group (formerly known as the Central Local Government Region of South Australia).
DISCUSSION The Legatus Group is established under Section 43 of the Local Government Act 1999. The Legatus Group Charter stipulates that draft documents must be prepared and provided to each Constituent Council for consideration and endorsement before Annual Business Plan and Budget can be formally adopted by the Legatus Group. Advice has been received that Legatus require that each constituent Council formally endorsed these documents prior to 30 June 2019.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Chief Executive Officer In preparing this report, the following external parties were consulted: • Legatus Group
POLICY IMPLICATIONS Not applicable
BUDGET AND RESOURCE IMPLICATIONS Each Constituent Council makes an Annual Contribution to the Legatus Group – YPC currently is contributing $11,015 (excl GST) in the 2018/19 Financial Year.
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RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS It is imperative that Constituent Councils have the opportunity to formally consider and endorse annual documentation for the Legatus Group which imposes a legal and financial requirement upon the Constituent Councils. The Legatus Group is established under the Local Government Act 1999 Legatus Group Charter
ATTACHMENTS 1. 2019-2020 Business Plan (Draft 1) - Legatus 2. 2019-2020 Draft Budget – Legatus (under separate cover)
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23 CORPORATE AND COMMUNITY SERVICES
23.1 FINANCIAL REPORT AS AT 31 MAY 2019 Document #: 19/42178 Department: Corporate and Community Services
PURPOSE For Council to consider the financial report and capital projects update report as at 31 May 2019.
RECOMMENDATION That Council receive the financial report and capital projects update report as at 31 May 2019.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.1 Openness and transparency of reporting Council’s performance
5.2 Effective leadership and informed decision making
BACKGROUND A financial report and a capital projects update report (projects over $25,000) is presented monthly for Council’s consideration in accordance with Policy PO142 Budget Reporting and Amendment. These reports encompass results to the end of each calendar month preceding each scheduled Council meeting.
DISCUSSION It should be noted that the recent sales of land subdivided from the Ramsay Dump and that in Port Vincent, is included in the numbers in the attached report (refer Attachment 1). The net proceeds from the sales were $468k and $115k respectively. The attached financial reports are submitted with the following qualifications, comments and notes: • Actuals included in the Uniform Presentation of Finances (UPF) are as incurred at close of business on the last day of the month being reported and may be subject to end of month adjustments. Any such adjustments will be incorporated in the following monthly report. • The reports do not include year-end income and expense accruals. • Both reports include year to date Commitments i.e. orders raised but not yet paid for. • Attachment 1 - Uniform Presentation of Finances (UPF)
o Note 1 - Rates, Service Charges (Waste, CWMS and Water), NRM Levy and Rate Rebates, totalling approximately $23m, have been raised for the 2018/2019 financial year but are only due and payable either in full in September 2018 or by quarterly instalments in September 2018, December 2018, March 2019 and June 2019.
o Note 1 - grants, subsidies & contributions of $1.9m received to date. o Note 1 – $99k in dog registration income for 2018/2019 has been received so far. This amount is not likely to increase between now and the end of the 2018/2019 financial year.
o Note 1 - income from building and planning activity of approximately $176k and septic tank registration fees of approximately $34k is included.
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o Note 1 - also included, is approximately $462k of reimbursements and miscellaneous income.
o Note 1 - $3.5m collected for user charges (boat ramps, caravan parks, cemetery fees, hall hire, etc.) are included in the total income.
o Note 2 - the following major expenditure was paid in advance early in the 2018/2019 financial year as per the required payment terms with the goods and services to be delivered or consumed over the remainder of the financial year: . Memberships/Subscriptions/Contributions/Donations: $391k; • YP Community Transport annual contribution: $75k; • Regional Development Australia annual contribution: $31k; • Annual Progress Payments: $42k; • LG Elections contribution: $54k; • LGA annual membership: $30k; • Legatus annual membership: $11k; • Various staff professional accreditations/ memberships: $23k; • YP Tourism annual contribution: $49k; • LTFP template annual subscription: $6k; • YP Visitor Information Service licenses, online booking system, website maintenance, memberships: $5k; • Caravan Parks memberships, online booking system: $39k; • Donations/ contributions to Community Groups/Progress: $19k; • Miscellaneous minor items: $7k; . IT Licence Fees: $261k; . Plant & Equipment Registration: $132k.
o Note 2 - commitments of approximately $1.1m include orders worth approximately $466k for waste management and refuse collection and disposal services in 2018/2019.
o Note 2 – finance costs (interest on loans) of $247k have been incurred year to date. o Note 2 - depreciation for eleven (11) months of the financial year has been included in the YTD expenditure.
o Notes 3 & 4 - commitments of approximately $2.5m (including approved rollovers) for various capital projects, details of which can be found in Attachment 2 of this report. • Attachment 2 – Capital Projects Update Report
o All Year to Date expenditure in this report includes invoices paid to date and orders outstanding. The total of this amount is then compared against the current budget to provide the budget remaining.
o It should be noted that the month end balances in the capital report are different to those in Attachment 1 – UPF. This is due to the UPF reflecting the actuals as at the last day of the month, whereas the capital report includes some month end adjustments, correction to existing purchase orders and raising of new ones, backdated journals and correction of incorrectly allocated amounts. Making these adjustments means the report shows expenditure incurred as well as expenditure
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forecast for the remainder of the year along with budget remaining against each project.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Corporate Management Team • Manager Financial Services • Budget and Project Managers • Accountant – Financial Management • Accountant – Financial Operations In preparing this report, the following external parties were consulted: • Nil
POLICY IMPLICATIONS PO 142 Budget Reporting and Amendment Policy
BUDGET AND RESOURCE IMPLICATIONS This is the final update for the 2018/2019 financial year. Council’s overall financial performance for 2018/2019 will be reported to Council through the audited Financial Statements. At this stage, financial performance remains on track against Council’s revised Budget. The third quarterly review of Council’s 2018/2019 budget as at 31 March 2019 was endorsed by Council at the May 2019 meeting. The endorsed budget adjustments are included in this monthly financial report. Expenditure on capital projects including commitments continues to increase as projects reach completion. With one (1) month remaining in the 2018/2019 financial year 11% of the budgeted capital funds (including endorsed rollovers) remain uncommitted. It is likely that there will be some projects that will be incomplete (for various reasons) at the end of 2018/2019 and will need to be rolled over to 2019/2020 for completion. A report will be provided for Council’s consideration at the August 2019 Council meeting.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Monthly financial reporting provides a transparent and comprehensive reporting regime that allows Council to track performance against financial targets established in its annual budget. Council risks being seen as not being transparent if financial performance is not reported periodically and Elected Members could be asked to make decisions without knowing the impact on Council’s financial position. There is a significant risk that non-achievement of agreed milestones for grant funded capital projects could result in a delay in Council receiving grant funds, not receiving funds or having to return funds already received. This would have a significant negative impact on Council’s budget and cash flow. Local Government Act 1999 Local Government (Financial Management) Regulations 2011 ATTACHMENTS 1. Uniform Presentation of Finances as at 31 May 2019 2. Capital Projects Update Report as at 31 May 2019
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23.2 WOOL BAY SPEED LIMIT REVIEW RESULTS Document #: 19/35038 Department: Corporate and Community Services
PURPOSE To inform Elected Members of the outcomes of the second speed review consultation in relation to Wool Bay and to seek endorsement of these outcomes prior to making Council’s recommendations to the Department of Planning, Transport and Infrastructure (DPTI).
RECOMMENDATION That Council endorse to DPTI for the reduction of speed limits within the Wool Bay township to 40 kph, with the following exceptions; 1. the Esplanade remaining as current at 50 kph; 2. a reduced speed limit along Coringle Road, Wool Bay to 60 kph; 3. extension of the 50 kph speed limit along the Esplanade as shown within Attachment 1.
LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure 4 Community Engaged and Supported Strategy: 2.6 Install and upgrade appropriate traffic control device management 4.12 Continuous improvement in communicating with and engaging the community
BACKGROUND In December 2016 a Motion on Notice was moved by an Elected Member, and subsequently carried, requesting staff conduct a review of all township speed limits which are not governed by the default speed limit of 50 kilometres per hour (kph).
This motion also determined that Council would consult with the community in the affected towns to establish whether they preferred to be governed by the default linear speed limit (50 kph) or prefer the application of area speed limits considered appropriate by the respective towns’ ratepayers. Furthermore, as the community became familiar with Council’s ‘speed review project’, staff were asked to specifically include additional towns which were already governed by the default speed limits but residents were concerned that default speeds were not appropriate. The township of Wool Bay fell into the latter category. The Wool Bay review was undertaken following community enquiries in relation to excess speed and dust issues. Ratepayers of Wool Bay were surveyed in 2018.
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The original results for Wool Bay showed support for a change to an area speed zone of 30 kph, however support was not as strong as other towns previously consulted – 55% in support for the reduction vs. 42% for the speed to stay at the default limit of 50 kph. The movement of grain trucks through the town was raised. Throughout the consultation process we received comments such as “trucks should use designated by pass”, “slow down harvest trucks who speed at 80 kph”, “grain trucks speed along Esplanade instead of designated road” through to “strongly disagree, how are grain trucks going to manage such a slow speed”. Early advice from DPTI was they were concerned that a 30 kph speed zone on the Esplanade would not be successful. Their view is “the road is relatively wide and the roadside environment, with open space on the sea side, doesn’t present enough cues to drivers to drive slowly. More devices than just speed limit signs may be required for the limit to be successful i.e. council may need to implement traffic calming”. A number of responses indicated that a good compromise would be to maintain the 50km along the bitumised Esplanade and have the graded back roads reduced to 30 kph. When this report was presented to Elected Members at the 12 December 2018, the recommendation of requesting a 30 kph area speed limit was not adopted. Elected Members requested that the township be re-surveyed with additional options provided.
DISCUSSION Staff began work on the second survey in early 2019 with the additional questions developed in conjunction with various Elected Members and the Wool Bay Progress Association. Once consensus was reached on the questions, the second survey was launched on Friday 29 March 2019 and closed on Friday 26 April 2019. A copy of the survey questions is provided as Attachment 1. The community was consulted via: • public notice in the YP Country Times; • letters with the survey forms sent directly to all ratepayers in the town (with a reply paid envelope); • website and Facebook postings with links to the on-line survey form; and • hard copy notices displayed around the township of Wool Bay. As previously stated, the first survey indicated a desire to reduce speed limits (55% for a reduction to an area speed limit of 30 kph). The first survey had an overall response rate of 65%. Results from the second survey are a little more complex due to the provision of additional options (i.e. the additional questions have diluted the strength of responses). A summary is provided below:- • 58% response rate (104 from 178 surveys posted). • 29% of the respondents want the speed limit to remain as the default of 50 kph. • 71% want the speed limit reduced, however there is no clear result from here;
o 14% want ALL roads reduced to 30 kph, o 17% want ALL roads reduced to 40 kph, o 19% want the Esplanade to remain as 50 kph with all other roads reduced to 30 kph, o 20% want the Esplanade to remain as 50 kph with all other roads reduced to 40 kph. • 20% want Coringle Road to remain as 100 kph, with 80% wanting a reduction in speed;
o 35% want the speed along Coringle reduced to 80 kph, o 45% want the speed along Coringle reduced to 60 kph.
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• In regards to extending the reduced speed zone limit along the Esplanade, the results are close:-
o 53% want it extended, 47% do not want it extended. The results of this survey are provided as Attachment 2 to this report. It was noted on several of the survey responses that we asked about extending the speed limit zone north of the township, but hadn’t asked about extending the zone further south (to Kooraka Road). All of the verbatim comments have been provided as Attachment 3.
COMMUNITY ENGAGEMENT PLAN Level 2 - Consult The affected communities were provided set options via the survey forms.
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Manager Business and Public Relations In preparing this report, the following external parties were consulted: • Wool Bay Progress Association
POLICY IMPLICATIONS Not applicable
BUDGET AND RESOURCE IMPLICATIONS This project did not have a specific budget. The cost of public notices and reply paid envelopes was absorbed within existing budgets.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS All recommendations outlined within this report must be approved and gazetted by the Department of Transport, Planning and Infrastructure before any changes can be made by Council.
ATTACHMENTS 1. Attachment 1 - Wool Bay Speed Review - Survey 2. Attachment 2 - Wool Bay Speed Review - Survey Results 3. Attachment 3 - Wool Bay Speed Limit Review - Verbatim Comments
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23.3 PO121 EXTERNAL GRANT FUNDING POLICY Document #: 19/35039 Department: Corporate and Community Services
PURPOSE To seek endorsement and approval from Council for the updated PO121 External Grant Funding Policy.
RECOMMENDATION That Council endorse and adopt the updated PO121 External Grant Funding Policy, as presented for inclusion in Council’s policy manual and on the website.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.4 Seek alternate income streams and ensure financial sustainability 5.8 Continuous improvement of Council processes
BACKGROUND As part of the regular review of Council’s suite of policies, the External Grant Funding Policy has been reviewed and updated. It was last updated in January 2016. There are many sources of External Grant Funding that Council may be eligible for in order to deliver specific projects or services. Council is committed to pursuing opportunities to secure External Grant Funding on behalf of its community.
DISCUSSION As at 31 May 2019, for the 2018/2019 financial year, Council has been successful in winning 15 external funding grants equating to a total of $3,034,369 of funding to community projects and services. No significant changes have occurred to the policy other than a general tidy up, to ensure consistencies with other policies and procedures. Other minor amendments have been made to wording, grammar and formatting. A copy of the reviewed policy is attached for Elected Members reference with “track changes” activated.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Corporate Management Team • Governance Officer • Business Improvement Officer • Finance Officer
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In preparing this report, the following external parties were consulted: • Nil
POLICY IMPLICATIONS PO121 External Grant Funding Policy
BUDGET AND RESOURCE IMPLICATIONS Nil
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Local Government Act 1999 – Sections 125, 126, 129 & 130 Without appropriate policies, procedures and delegations in place, Council is at risk of non- compliance with legislation, particularly in the internal financial controls.
ATTACHMENTS 1. Draft PO121 – External Grant Funding Policy
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23.4 HARDWICKE BAY AND DISTRICTS PROGRESS ASSOCIATION - REQUEST FOR ACCEPTANCE OF FREE OF CHARGE ASSET Document #: 19/42590 Department: Corporate and Community Services
PURPOSE Council has been approached by the Hardwicke Bay and Districts Progress Association seeking to donate the Hardwicke Bay playground equipment and fence to Council as a “Free of Charge” asset.
RECOMMENDATION That Council accept the donation of the Hardwicke Bay playground equipment and fence as an asset “Free of Charge” and authorise the structure to be added to Council’s asset register.
LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure 4 Community Engaged and Supported Strategy: 2.7 Upgrade and beautification of open (recreation) spaces (e.g. playgrounds, water parks, BBQ areas etc.) 4.7 Foster productive working relationships with Progress Associations
BACKGROUND The Hardwicke Bay and Districts Progress Association has formally requested Council accept new playground equipment and fence installed by them at the Hardwicke Bay public playground as a donated asset free of charge. The Letter of request and Progress Minutes (refer section 6.3) outlining the request are attached for Elected Members information.
DISCUSSION The asset to be gifted to Council is a piece of playground equipment (Spin-a-Way) valued at $5,894 and a fence that has been erected around the playground valued at $5,000, a total of $10,894 of assets to be gifted to Council. All other equipment in the playground is owned by Council and already included in Councils insurance schedule. Funding of $5,000 was secured by Hardwicke Bay and Districts Progress Association through the Council Community Grants Scheme 2018/2019 and contributed to the purchase and installation of this playground equipment. As per normal policy, Council does not insure playground fencing but, if the assets are accepted by Council, will insure the playground equipment for approximately $5,894, increasing insurance costs by approximately $12 per annum. Please note these are estimates only and would be re-valued as part of Councils insurance value review due to be undertaken during the 2019/2020 financial year. This playground equipment, along with three (3) other pieces of equipment are accessible to all members of the public.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform The community will be notified via the distribution of the Council Minutes.
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CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Director, Corporate and Community Services • Operations Manager • Operation Coordinator • Asset Manager • Accountant – Financial Management In preparing this report, the following external parties were consulted: • Hardwicke Bay and District Progress Association
POLICY IMPLICATIONS PO124 Asset Accounting Policy PO128 Asset Management Policy
BUDGET AND RESOURCE IMPLICATIONS Should the donated asset be accepted, Council would incur additional insurance costs of approximately $12 per annum. The asset would also be depreciated over a period of 20 years resulting in depreciation charges of $294 being incurred per annum. Barring natural disasters, minimal maintenance and inspection costs would be incurred over the life of the asset and Council would eventually be responsible for assessing the future replacement of the asset. Effectively, acceptance of the donated asset would result in Council being completely responsible for the asset going forward including maintenance and inspections.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS If accepted, all risks associated with the asset would rest with Council as is the case for all other Council playgrounds in the district.
ATTACHMENTS 1. Formal Letter - Transfer Ownership of Playground Equipment - Insurance Claim for Damage to Playground Equipment - Hardwicke Bay and District Progress Association 2. Minutes - Hardwicke Bay and District Progress Association-10/03/2019
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23.5 MARION BAY PROGRESS ASSOCIATION - COMMUNITY GRANT EXTENSION Document #: 19/42647 Department: Corporate and Community Services
PURPOSE A request has been received from the Marion Bay Progress Association for Council to formally consider an extension in time for the application for funds approved as a Community Grant in 2018/2019.
RECOMMENDATION That Council endorse an extension of the Marion Bay Progress Association 2018/2019 Community Grant of $5,000 to 31 December 2019.
LINK TO STRATEGIC PLAN Goal: 4 Community Engaged and Supported Strategy: 4.4 Continue providing community grants, donations and sponsorships
BACKGROUND Marion Bay Progress Association was successful in receiving a grant of $5,000 through the Yorke Peninsula Council, Community Grants Scheme 2018/19. The successful project involves installing a fish cleaning station at the Marion Bay Jetty / Boat Ramp.
The grant was endorsed by Council at its September 2018 meeting.
DISCUSSION Marion Bay Progress Association have been held up with the completion of their project as a result of EPA guidelines for disposal of waste water being changed, leaving them with limited alternatives. They have investigated connecting to the STED system, however, in order to do this, a large plant upgrade is requires as well as annual processing costs, which the Progress Association are unable to meet in their budget. The Progress Association met with Council on Friday 3 April to discuss a way forward with the project. Council has agreed to support the Marion Bay Progress Association with the project planning and costing to ensure the project is completed. Marion Bay Progress Association have advised that an extension to the grant period is of great importance to support their budget in meeting the project completion costs.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Director Corporate and Community Services In preparing this report, the following external parties were consulted: • Marion Bay Progress Association
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POLICY IMPLICATIONS PO149 Community Grants Policy
BUDGET AND RESOURCE IMPLICATIONS The Community Grant awarded to Marion Bay Progress Association of $5,000 was provided for in the 2018/2019 Adopted Budget. The unspent funds will be rolled over to 2019/2020 budget with no additional funding required.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Local Government Act 1999
ATTACHMENTS 1. Request for Extension - Community Grant 2018-2019 - Marion Bay Progress Association
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23.6 PORT CLINTON PROGRESS ASSOCIATION - REQUEST FOR ACCEPTANCE OF FREE OF CHARGE ASSET Document #: 19/43106 Department: Corporate and Community Services
PURPOSE Council has been approached by the Port Clinton Progress Association seeking to donate the new Port Clinton exercise equipment installed by them to Council as a “Free of Charge” asset.
RECOMMENDATION That Council accept the donation of the Port Clinton exercise equipment as an asset “Free of Charge” and authorise the structure to be added to Council’s asset register.
LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure 4 Community Engaged and Supported Strategy: 2.7 Upgrade and beautification of open (recreation) spaces (e.g. playgrounds, water parks, BBQ areas etc.) 4.7 Foster productive working relationships with Progress Associations
BACKGROUND The Port Clinton Progress Association has formally requested Council accept the Port Clinton exercise equipment as a donated asset free of charge. The Letter of request and Progress Minutes (shaded) outlining the request are attached for Elected Members information.
DISCUSSION The asset to be gifted to Council comprises five pieces of exercise equipment (see photo attached) that have been installed on the Parade at Port Clinton overlooking the Gulf St Vincent. The equipment was purchased and installed in conjunction with the Council at a cost of $23,848. If the gifted assets are accepted by Council, asset insurance costs of approximately $37 per annum would be incurred on this value. Please note these are estimates only and would be re-valued as part of Councils insurance value review due to be undertaken during the 2019/2020 financial year. This project was funded primarily by the Port Clinton Progress Association and has been of special benefit with the townspeople and tourists alike using the equipment.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform The community will be notified via the distribution of the Council Minutes.
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Director, Corporate and Community Services • Operations Manager • Operation Coordinator • Asset Manager
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• Accountant – Financial Management In preparing this report, the following external parties were consulted: • Port Clinton Progress Association
POLICY IMPLICATIONS PO124 Asset Accounting Policy PO128 Asset Management Policy
BUDGET AND RESOURCE IMPLICATIONS Should the donated assets be accepted, Council would incur insurance costs of approximately $37 per annum. The asset would also be depreciated over a period of 20 years resulting in depreciation charges of $1,192.40 per annum over that period. Barring natural disasters, minimal maintenance and inspection costs would be incurred over the life of the asset and Council would eventually be responsible for assessing the future replacement of the asset. Acceptance of the donated asset would result in Council being completely responsible for the asset including maintenance and inspections.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS All risks associated with the asset would be Council’s as is the case in all other Council playgrounds in the district.
ATTACHMENTS 1. Letter - Transfer of Ownership for Exercise Equipment - Port Clinton Progress Association 2. Minutes - Port Clinton Progress Association 3. Photos - Exercise Equipment - Port Clinton Progress Association
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23.7 HOSTING AN AUSTRALIAN CRICKETERS' ASSOCIATION MASTER'S PROGRAM Document #: 19/44076 Department: Corporate and Community Services
PURPOSE Yorke Peninsula Council has been approached by Sports Marketing Australia Pty Ltd to be part of the Australian Cricketers’ Association Master’s Program. This report is to seek Council support for this event and associated costs and resource requirements.
RECOMMENDATION That Council approve $10,500 (excl. GST) expenditure to host the Australian Cricketers’ Association Master’s Program within the Yorke Peninsula Council district in October 2019.
LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.4 Support local events and help attract new events
BACKGROUND Sports Marketing Australia Pty Ltd approached Council on Friday 31st May 2019 to gauge interest in hosting a round of the Australian Cricketers’ Association (ACA) Master’s Program. This program has been running across Australia since 2008 and has a specific regional focus. The program is built around using past and current elite cricketers, taking them and the game of cricket to the community through tours and matches against regional cricket teams. During each tour, the Masters play matches against local teams as well as being actively engaged with the community through activities such as children’s clinics, functions and community fundraising. The purpose of the ACA Masters is to:- • Promote cricket; • Deliver community benefits; • Identify and development local talent; and • Promote healthy lifestyles. This program has been successfully run in nearly 50 regional communities over the past ten (10) years. South Australian locations that have previously hosted this program include; Alexandrina, Barossa Valley, Moonta, Murray Bridge, Naracoorte, Port Augusta and Port Pirie, Renmark and Whyalla.
DISCUSSION Each tour is conducted over 2 Local Government Areas – for this tour Port Pirie and Yorke Peninsula have been approached. The ACA Touring Squad would spend approximately 2 days in each region. The itinerary for the 5th – 7th October 2019 (Labour Day long weekend) would include: • Touring Party arriving around lunch time on Saturday 5th October 2019. • Sportsman’s Night on the Saturday evening. • Twenty20 Match on Sunday afternoon (no lighting required). • Coaching Clinics on the Monday morning. • Touring Party departs around lunch time on Monday 7th October 2019.
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• Other activities such as hospital visits, media sessions, corporate VIP events etc. can all take place in between these core activities. These activities can vary from region to region based on Council/Local Cricket Association requests. The main requirement is that Council can provide a suitable cricket wicket and ground surface at a standard suitable for grade cricket. Yorke Peninsula Council is fortunate to have a cricket ground at Arthurton that more than meets these standards having been used on multiple occasions by the South Australian Cricket Association in the past. Council would need to ensure this ground is available on the requested date and work closely initially with the ACA Masters, with the local Cricket Association, Progress Associations, local business and schools to ensure the event is a success. Local businesses and Progress Associations could benefit enormously by showcasing local produce and providing food outlets etc. Attachment 1 provides an overview of the Program. This document states that, on average, crowds of 1,500 attend the Twenty20 match. However, anecdotally, some tours have attracted up to 7,000 spectators. As it is proposed to hold Yorke Peninsula’s match over the October long weekend we have the potential to not only attract many local residents to the match, but also attract visitors to our region from Adelaide and other surrounding areas. The tour to Yorke Peninsula would include a Twenty20 match, school coaching clinics, sportsman’s night (fundraising opportunity for our local cricket association), hospital visits, corporate VIP events etc. ACA have a dedicated media liaison who will develop a series of local media releases in the lead up to the tour. Sports Marketing Australia Pty Ltd has provided the following detail. Twenty20 Match The match itself would be hosted by our local Cricket Association. The format for the match is a Twenty20 fixture. Legends of Australian Cricket would play the match against a local representative team assembled by our local Cricket Association. The ACA bring a team of 12 players and guarantee that at least 8 of these are former Australian/International players. Where possible they also aim to involve any players who have strong ties to the region. Players The ACA will guarantee a minimum of 8 former Australian Test players with actual touring parties confirmed 6-8 weeks in advance of the tour. Names that regular participants in the program include; Merv Hughes, Ian Healy, Shane Lee, Terry Alderman, Andy Bichel, Greg Blewett, Greg Campbell, Matthew Elliott, Brad Hogg, Rodney Hogg, Michael Kasprowicz, Darren Lehmann, Mick Lewis, Jimmy Maher, Greg Matthews, Tom Moody, Greg Ritchie to name a few. Occasionally current Australian test players or state players that are coming back from injury etc. also tour with the past players. Coaching Clinics The ACA Masters conduct a minimum of 2 ACA Masters in2CRICKET clinics in every region. These clinics are run in conjunction with the State Cricket regional staff and local cricket volunteers. These clinics target primary school age children (boys and girls) in the view of supporting the growth of participation in cricket. Local cricket can use this as an opportunity to generate new interest and registrations in the sport. State Cricket personnel will target schools in the region to participate in clinics with the view of catering for a minimum of 500 students in every region. Scholarship A scholarship of $1,000 will be presented to a junior cricketer from our region. The local Cricket Association will be asked to play talented youth (minimum of two players male or female aged 15- 18) in our local team. Performance of those players will be assessed by the ACA Masters players and the scholarship is then awarded at the conclusion of the match.
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Sportsman Function The ACA enable local regions to host sportsman’s evening using the playing talent offered by them when they are touring. This opportunity can be explored by Council, the local Cricket Association or other local groups who have the capacity to host and sell events. Other Opportunities Utilise the talent and profile of the Cricketer’s to assist our region to raise funds through corporate functions/ VIP events. Examples of this may include a Corporate Golf Day, Corporate Breakfast etc. This could be coordinated by the local Cricket Association and/or Council. Council and/or our local Cricket Association will also be able to run corporate hospitality at the event itself (at Council’s and/or the local cricket association’s expense). This has reportedly worked well in other regions. ACA can make players available to speak while the ACA side is batting and during the lunch break. Community Benefits and Initiatives Two (2) autographed cricket bats will be provided to Council to be retained or donated to a local charity. Rights to bowl the first ball will be provided to the Mayor to be retained or auctioned in the local corporate community, with the proceeds being given to the charity of the Mayor’s choice. ACA are also happy to consider any other community activities suggested by Council provided it fits into the two days (i.e. hospital visits, signing sessions at local business etc.). Local Cricket Association Benefits The gate, as well as food and beverage sales on game day are to be managed by the local Cricket Association/Club with all sales going direct to the local Cricket Association/Club. This could include local businesses and Progress Associations if desired. Any additional opportunities the Association may have to facilitate additional fundraising opportunities will also be explored.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform Should this recommendation be endorsed, Council staff will work with ACA to sufficiently promote this event. Council, in partnership with Council’s STARCLUB Officer will work with the local Cricket Association in the lead up to this event.
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Chief Executive Officer • Manager Business and Public Relations • Director, Community and Corporate Services In preparing this report, the following external parties were consulted: • Giles Ellis, STARCLUB Field Officer, Yorke Peninsula & Lower Mid North
POLICY IMPLICATIONS Nil
BUDGET AND RESOURCE IMPLICATIONS Council would be responsible for the event “hosting fee” of $10,500 + GST. As this opportunity has only just presented itself, this expenditure has not been factored into the current 2018/19 budget nor the proposed 2019/2020 draft budget.
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This cost goes towards offsetting the costs that ACA will cover in regards to flights, accommodation, meals, player appearance fees per day etc. The economic benefits that this could generate for Yorke Peninsula are significant in addition to the social benefits that will be created. Whilst further costs for Council may be encountered in promotion of the event etc. the local Cricket Association and local businesses would be expected to benefit significantly. Furthermore, the $1,000 scholarship on offer for a local junior player would be invaluable.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Nil
ATTACHMENTS 1. Australian Cricketers Association Masters Program - Proposal
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23.8 ART EXHIBITION WORKING PARTY - REVISED TERMS OF REFERENCE Document #: 19/44187 Department: Corporate and Community Services
PURPOSE The Yorke Peninsula Art Exhibition Working Party is a Working Party of Council. A copy of the revised Terms of Reference are attached.
RECOMMENDATION That Council endorsed the Yorke Peninsula Art Exhibition Working Party revised Terms of Reference.
LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.4 Support local events and help attract new events 1.5 Partner and build positive relationships with key stakeholders to progress tourism and business growth, including enabling the attraction of niche businesses
BACKGROUND At the 30 April 2019 Yorke Peninsula Art Exhibition Working Party Meeting, the Terms of Reference were discussed with some minor changes suggested.
DISCUSSION A copy of the revised Terms of Reference is attached for Elected Members reference with “track changes” activated. Minor changes were made to the Terms of Reference in the area of membership of the Working Party recognising the involvement of local Progress Associations, with other minor amendments made to wording, grammar and formatting.
COMMUNITY ENGAGEMENT PLAN Level 2 - Consult
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Director, Corporate and Community Services • Manager, People, Culture and Safety In preparing this report, the following external parties were consulted: • Nil
POLICY IMPLICATIONS PO066 – Yorke Peninsula Art Exhibition Policy
BUDGET AND RESOURCE IMPLICATIONS Nil
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RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Nil
ATTACHMENTS 1. Revised Terms of Reference - Yorke Peninsula Art Exhibition Working Party
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23.9 PO035 PROPERTY NUMBERING POLICY Document #: 19/44438 Department: Corporate and Community Services
PURPOSE To seek endorsement for the updated PO035 Property Numbering Policy.
RECOMMENDATION That Council endorse and adopt the updated PO035 Property Numbering Policy as presented for inclusion in Council’s policy manual and on the website.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance
Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.5 Undertake effective risk management 5.8 Continuous improvement of Council processes
BACKGROUND Council has acknowledged the need to have premises clearly identified so that emergency services, other service providers and the general public can easily locate premises and for the efficient delivery of mail in those areas of Council where a mail delivery is available. It is Council’s intention to have every property within urban areas of the Council district allocated a street number or number range. Such areas include public reserves, schools, buildings and all other fixtures and locations situated in urban areas. The Property Numbering policy provides guidelines for the numbering of properties within urban areas of Council to ensure consistency and clarity. It is now due for its periodic review. The updated policy was considered and endorsed by the Audit Committee at its meeting on Tuesday, 28 May 2019.
DISCUSSION The PO035 Property Numbering policy has been reviewed and is attached for the Committee’s consideration. ‘Track changes’ have been enabled to show the proposed changes. Minor amendments have been made to wording, grammar and formatting. No major changes are proposed. The next review of this policy will be in 2024.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Senior Rates Officer • Manager Financial Services In preparing this report, the following external parties were consulted:
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• Nil
POLICY IMPLICATIONS PO035 Property Numbering Policy
BUDGET AND RESOURCE IMPLICATIONS Nil
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Local Government Act 1999 – Section 220 Australian/New Zealand Standard rural and urban addressing AS/NZ 4819:2011 Without appropriate policies, procedures and delegations in place, Council is plated at risk of non- compliance with legislation, particularly in the internal financial controls.
ATTACHMENTS 1. PO035 Property Numbering Policy - Updated
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23.10 DRAFT 2019/2020 ANNUAL BUSINESS PLAN, BUDGET AND FEES AND CHARGES - PUBLIC CONSULTATION Document #: 19/35035 Department: Corporate and Community Services
PURPOSE For Council to consider written submissions received during the public consultation period and any verbal submissions made by the public at the Council meeting on Wednesday, 12 June 2019 in relation to Council’s Draft 2019/2020 Annual Business Plan, Budget and Fees and Charges in accordance with the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011.
RECOMMENDATION That Council: 1. Set aside one (1) hour during this Council meeting to allow presentations to Council by persons interested in Council’s Draft 2019/2020 Annual Business Plan, Budget and Fees and Charges, and; 2. Receive and consider all submissions, either written or verbal, as presented before Council at this meeting prior to adoption of the Draft 2019/2020 Annual Business Plan, Budget and Fees and Charges, at its special meeting to be held on Wednesday, 26 June 2019.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.1 Openness and transparency of reporting Council’s performance 5.2 Effective leadership and informed decision making 5.3 Meet all legislative requirements and compliance with Council’s internal controls
BACKGROUND Each year an Annual Business Plan (ABP), Budget and Fees and Charges are produced by Council. These documents explain the context in which the budget has been developed, provides information on what Council plans to achieve in the coming financial year, and describes how this will be funded. The Draft 2019/2020 Annual Business Plan, Budget and Fees and Charges were advertised for public consultation commencing on Friday, 10 May 2019 following endorsement of that action by Council at its meeting held on Wednesday, 8 May 2019. The public consultation period was advertised in the Yorke Peninsula Country Times, on Council’s web site and Facebook page, with copies available from Council offices. Emails were also sent to all Progress Associations prior to and during the public consultation period. The closing date for submissions was 5 pm on Monday 3 June 2019.
DISCUSSION During the public consultation period Council received three (3) written submissions, copies of which are attached to this report. Two (2) of these submissions are from Progress Associations expressing support of projects and/or Elected Members involvement in their area and in one case expressing preferences in regard to these projects. The third submission congratulates the CEO and Finance staff on the preparation of the 2019/2020 Budget.
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As required by legislation, a minimum of one (1) hour will be set aside at Council’s meeting on Wednesday 12 June 2019 to hear any submissions and/or take any questions from the public on the Draft 2019/2020 Annual Business Plan, Budget and Fees and Charges. At the time of writing this report no one had registered their interest to address Council. Annual Business Plan 2019/2020 It should be noted that Council has also been advised by the Federal Government that it intends to pay in advance (on or prior to 30 June 2019), 50% of Council’s 2019/2020 Financial Assistance Grants entitlement. As the exact amount or timing of the grant are not known, the Draft 2019/2020 Budget will not be adjusted at this stage. Any adjustments will be made as part of quarterly budget reviews after the Budget has been adopted, when exact details are known. The advance payment will need to be recognised as operating income in 2018/2019 and forecast income in the 2019/2020 Budget will need to be reduced, impacting the operating bottom line in both years. The only impact on forecast cash flow will be the timing of recognition of the cash received. However, the impact on annual cash flow and the operating bottom line will be negligible if the Federal Government continues to pay in advance Financial Assistance Grant amounts as it has done for a number of years now. Rating Strategy 2019/2020 At its meeting on Wednesday, 8 May 2019 Council endorsed Model B1 as the preferred model for the raising of General Rates in 2019/2020. This Model provides for an increase of approximately 3.5% to total general rates in 2019/2020 resulting in total General Rate revenue of approximately $18.45m. A number of models were presented to Council and considered by them before Model B1 was endorsed. For full details of all models considered and their impact on the various land use (rating) categories please refer to the separate Council report in the agenda for the meeting held on Wednesday, 8 May 2019. Model B1 will be updated to reflect the latest capital valuations (and subsequent rates in the dollar) prior to setting of rates, adoption of final capital valuations and adoption of the ABP and Budget at a special Council meeting on Wednesday, 26 June 2019. The updated model will still result in total General Rate revenue being approximately $18.45m and rate contributions by land use remaining approximately the same as the Council adopted in Model B1.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform Public consultation was undertaken between Friday 10 May 2019 and Monday 3 June 2019. An updated Community Engagement Plan is attached (attachment 4).
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Corporate Management Team • Manager Business and Public Relations • Manager Financial Services • Communications and Engagement Officer In preparing this report, the following external parties were consulted: • Nil
POLICY IMPLICATIONS PO 142 Budget Reporting and Amendment Policy
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BUDGET AND RESOURCE IMPLICATIONS The Draft 2019/2020 Annual Business Plan, Budget and Fees and Charges are generally consistent with the Long Term Financial Plan and Council’s key financial direction of reducing the operating deficit and dedicating funds to the renewal of assets consistent with Council’s Infrastructure and Asset Management Plans. These documents outline the implications for budgeting and resourcing and their impact on Council services and infrastructure for the 2019/2020 financial year.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS The Annual Business Plan sets out Council’s objectives for the next twelve months and how these objectives and activities link to Council’s Strategic Management Plan. It provides Council with a clear mechanism to reach its short term goals and reduces the risk of exposure that exists in failing to meet strategic objectives. Local Government Act 1999 Local Government (Financial Management) Regulations 2011
ATTACHMENTS 1. Submission 1 - Draft Annual Business Plan 2019/2020 - Scott Hoyle 2. Submission 2 - Draft Annual Business Plan 2019/2020 - Port Julia Progress 3. Submission 3 - Draft Annual Business Plan 2019/2020 - Ardrossan Progress 4. Community Engagement Plan - Updated - Draft Annual Business Plan 2019/2020
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24 ASSETS AND INFRASTRUCTURE SERVICES
24.1 COASTAL MANAGEMENT STRATEGY - PUBLIC CONSULTATION - SUBMISSIONS Document #: 19/41752 Department: Assets and Infrastructure Services
PURPOSE For Council to consider submissions received regarding the Draft Coastal Management Strategy Section One: Hickeys Point to Corny Point.
RECOMMENDATION A That Council receive and consider the submissions and endorse the amendments to the Draft Coastal Management Strategy Section One: Hickeys Point to Corny Point as per the Summary of Submissions.
or
RECOMMENDATION B That Council receive and consider the submissions and determine to revise all or some of the amendments to the Draft Coastal Management Strategy Section One: Hickeys Point to Corny Point as per the Summary of Submissions.
LINK TO STRATEGIC PLAN Goal: 3 Valued and Restored Environment Strategy: 3.7 Develop and implement a Coastal Management Strategy
BACKGROUND At its meeting held on 10 April 2019 Council endorsed the Community Engagement Plan for the Draft Coastal Management Strategy Section One: Hickeys Point to Corny Point. The report provides Council with the results of that public consultation, including the recommended actions to be taken as a result of the public consultation process.
DISCUSSION The first round of public consultation was undertaken from 11 April to 9 May 2019, providing a four (4) week opportunity for the public to make comment. This public consultation period was advertised in the Yorke Peninsula Country Times (three (3) public notices), and on Council’s website and Facebook page. The Coastal Management Strategy Section One: Hickeys Point to Corny Point was available to download from Council’s website. Printed copies were also available from Council’s three (3) offices. In addition, as part of the public consultation process, a community meeting was held in Edithburgh on 29 April 2019. Community meetings were also scheduled to be held in Marion Bay and Corny Point; however, were cancelled due to the poor response rate (only one (1) RSVP). Correspondence was also sent via email to key stakeholders, including: • the Narungga Nations Aboriginal Corporation; • various state government departments;
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• Progress Associations; and • community groups, including environmental groups. At the close of the consultation period a total of fifteen (15) responses had been received. At the time of writing this report no one has registered their interest in verbally addressing Council. A summary of the responses, including (where applicable) a recommended action, is provided in the Summary of Submissions (Attachment 1). The second round of public consultation is expected to be undertaken from 13 June to 4 July 2019.
COMMUNITY ENGAGEMENT PLAN Level 2 - Consult As per the Community Engagement Plan (Attachment 2) the second round of public consultation is expected to be undertaken from 13 June to 4 July 2019 and will once again include public notices in the Yorke Peninsula Country Times, and on Council’s website and Facebook page. The public will be provided with three (3) weeks to make comment.
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Operations Manager • Environment Officer • Coastal Project Officer In preparing this report, the following external parties were consulted: • Nil
POLICY IMPLICATIONS Nil
BUDGET AND RESOURCE IMPLICATIONS Costs associated with the community engagement process will be absorbed within the current budget.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Should Council not endorse the recommended actions to be taken as a result of the public consultation process, the timeline for the preparation of the Coastal Management Strategy will be delayed.
ATTACHMENTS 1. Summary of Submissions 2. Community Engagement Plan
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24.2 HEAVY VEHICLE ACCESS Document #: 19/43175 Department: Assets and Infrastructure Services
PURPOSE To provide Elected Members with relevant information regarding heavy vehicle access, particularly Road Train access, to Council’s road network.
RECOMMENDATION That the report be received.
LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula 2 Community Connected through Infrastructure Strategy: 1.6 Identify opportunities to advocate on behalf of key industries (e.g. agriculture, tourism etc.) 1.8 Explore opportunities for 'missing or sub-standard' infrastructure (e.g. freight movement, function centre, large accommodation etc.) 2.5 Explore provision of new infrastructure
BACKGROUND At the May 2019 meeting of Council, during General Business, Cr Meyer made the following statement: Councils on the Eyre Peninsula that appear to have Road Train access maps via Ravnet for permit holders to obtain Road Train permits for commodity transport: Cleve, Elliston Lower Eyre Peninsula, Tumby Bay, Franklin Harbour, Kimba, Wudinna, Streaky Bay, Ceduna. and requested: Can staff prepare a report into assessing YPC practices in relation to allowing Road Train operators to obtain a NHVR permit, to operate on all approved YPC roads for commodity purposes.
DISCUSSION Councils on the Eyre Peninsula, as with other regional councils in South Australia, are currently in the process of reviewing their road networks for heavy vehicle access. As part of this process pre-existing Road Train and B Double networks (from prior to the introduction of the Heavy Vehicle National Law (HVNL)) have remained accessible for General Mass Limit (GML) vehicles only. These roads are currently identified on the RAVnet system. This means that should an applicant wish to operate on an existing network at Higher Mass Limit (HML) they are required to apply to the National Heavy Vehicle Regulator (NHVR) for a permit. Currently operators who wish to access Yorke Peninsula Council’s road network using a 26m B Double operating at HML or a 30m Road Train must apply for a permit through the NHVR. If the permit application is for the operation of a 26m B Double fitted with Certified Road-Friendly Suspension and operating at HML on a Commodity Route, as identified on the RAVnet system, a permit is issued by the NHVR under the pre-approval provided by Council. However, it must be noted
Item 24.2 Page 191 COUNCIL MEETING AGENDA 12 JUNE 2019 that this pre-approval was provided with no assessment having been undertaken of Council’s road network, which Council and the state road authority (the Department of Planning, Transport and Infrastructure (DPTI)) acknowledge that a large percentage of which does not comply with the access standards for 26m B Doubles. If the permit application is for the operation of a 30m Road Train a Road Manager Consent Request is made by the NHVR to Council and Council’s Road Manager is required to assess if the road network is suitable for the vehicle. This is why, at the November 2017 meeting of Council, Cr Trevor Davey moved the following Motion on Notice: RESOLUTION Moved: Cr Trevor Davey Seconded: Cr Scott Hoyle That Council support an application to the National Heavy Vehicle Regulator (NHVR) for blanket approval of all Council roads and intersections, for road trains up to 30m, both General Mass Limit (GML) and Higher Mass Limit (HML) subject to the following conditions: • Speed limit of 80km on sealed roads • Speed limit of 60km on unsealed roads • Speed limit of 40km in built-up areas • Yielding to other vehicles, being in addition to requirements under the road rules Permit holders must be members of the NHVR Maintenance Management programme. CARRIED 278/2017 (8/11/2017) Subsequently, a request for pre-approval for 30m Road Trains was made to the NHVR; however, it was not accepted by the NHVR, as not all roads had been assessed. Since April 2017, when Council first began receiving Road Manager Consent Requests for 30m Road Trains, Council’s Road Manager has assessed approximately 75% of Council’s unsealed road network for access by 30m Road Trains using the Heavy Vehicle Route Assessment – Risk Register developed by the Local Government Association and the NHVR’s Performance-Based Standards (PBS) Scheme – Network Classification Guidelines. As per the HVNL Council’s Road Manager is required to undertake these assessments as it is the roll of the Road Manager to: • determine whether the heavy vehicle can be used safely on the road network; • determine if the use of the heavy vehicle will cause damage to road infrastructure or have adverse impacts on the community; and • determine if the heavy vehicle can access the road network and if so the conditions under which it must operate. On roads that have been deemed to be suitable for access by a 30m Road Train the following conditions are applied to the permit (where applicable): • the heavy vehicle is restricted to a maximum speed limit of 60kph on the approved unsealed roads, except where a traffic sign indicates a lower speed limit; and • the heavy vehicle is restricted to a maximum speed limit of 40kph when travelling within all townships, except where a traffic sign indicates a lower speed limit. In addition, on some unsealed roads that have not been deemed to be suitable for access by a 30m Road Train, Council’s Road Manager has introduced an escort condition, whereby the 30m Road Train must be accompanied by an escort vehicle to operate on the road(s). This condition minimises or mitigates some of the risks posed through the operation of a heavy vehicle that is incompatible with the road.
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To assist operators when lodging applications to the NHVR for 30m Road Train operations Council has developed a heavy vehicle access map, which is available on Council’s website. The current assessment practices of Council for heavy vehicle access meet Council’s requirements under the HVNL.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Chief Executive Officer In preparing this report, the following external parties were consulted: • Nil
POLICY IMPLICATIONS Nil
BUDGET AND RESOURCE IMPLICATIONS Nil
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Nil
ATTACHMENTS Nil
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25 DEVELOPMENT SERVICES
25.1 ACCESS ADVISORY WORKING PARTY MINUTES Document #: 19/39008 Department: Development Services
PURPOSE For Council to receive the Minutes of Council’s Access Advisory Working Party meeting held on 3 May 2019.
RECOMMENDATION That Council: 1. receive the Minutes of the Access Advisory Working Party meeting held on 3 May 2019. 2. commit $1,000 for the installation of an access ramp adjacent the Yorketown Doctors Surgery. 3. refer the Tiddy Widdy footpath improvement request to the Assets and Infrastructure Department for further consideration. 4. commit $2,000 for the installation of two access ramps adjacent the flag pole within the median strip on either side of Edith Street, Edithburgh. 5. commit $2,500 to the Western United Sports and Community Club as a contribution towards the installation of a disabled access ramp and fire safety doors.
LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure Strategy: 2.3 Provide disability access infrastructure
BACKGROUND To keep Council informed of regular Access Advisory Working Party meetings and to consider identified projects to meet the needs of people with disabilities.
DISCUSSION Attached are the Minutes of the Access Advisory Working Party meeting held on 3 May 2019. Item 1.2 of the Minutes recommends the following motion be adopted: John Edwards moved Perry Woodward seconded
That the minutes of the Access Advisory Working Party meeting held on 1 February 2019 as circulated, be confirmed as a true record. CARRIED Item 2 of the Minutes recommends the following motion be adopted:
John Edwards moved John Franke seconded
It is recommended that Council commits $1,000 for the installation of an access ramp adjacent the Yorketown Doctors Surgery. CARRIED John Edwards moved Arty Glazbrook seconded
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It is recommended that Council refer the Tiddy Widdy footpath improvement request to the Assets and Infrastructure Department for further consideration. CARRIED
Kerryn Dawes moved John Franke seconded
It is recommended that Council commits $2,000 for the installation of two access ramps adjacent the flag pole median strip, on either side of Edith Street, Edithburgh. CARRIED
Mike Smith moved Kerryn Dawes seconded
That Council commit $2,500 to the Western United Sports and Community Club as a contribution towards the installation of a disabled access ramp and fire safety doors. CARRIED
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform Minutes will be available on Councils Website.
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Director Development Services • Operations Coordinator In preparing this report, the following external parties were consulted: • Access Advisory Working Party • Progress Associations
POLICY IMPLICATIONS Yorke Peninsula Council Disability Action Plan.
BUDGET AND RESOURCE IMPLICATIONS Consistent with the 2018/2019 budget allocation of $25,000.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Disability Discrimination Act
Council has adopted a Disability Action Plan to ensure that people with disabilities can access Council functions, facilities and services.
ATTACHMENTS 1. Access Advisory Working Party Minutes - May 2019
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25.2 BUILDING FIRE SAFETY COMMITTEE REPRESENTATION Document #: 19/41970 Department: Development Services
PURPOSE Due to the recent resignation of Building Officer Mr Totem Douangmala, it is necessary to update representation on the Yorke Peninsula Building Fire Safety Committee.
RECOMMENDATION That Council: 1. remove Mr Totem Douangmala from the Yorke Peninsula Building Fire Safety Committee. 2. appoint Mr Dustin Guthberg as a deputy member who may act as Proxy for Council representatives for the remainder of the current three year term to the Yorke Peninsula Building Fire Safety Committee. 3. endorse the updated Terms of Reference.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls
BACKGROUND Pursuant to Section 71 of the Development Act, 1993, (“the Act”) the Council established the Yorke Peninsula Building Fire Safety Committee (“the Committee”) on 4 September, 2000. The Committee act as the appropriate authority in respect of all building fire safety matters within the Council area. With recent staff changes it is required that Committee members be updated. The current three year term expires in September 2021.
DISCUSSION The Act provides that the Committee shall have up to 4 members and may have deputy members who may act in the absence of a member. Mr Totem Douangmala is required to be removed from the Committee. It is considered that his replacement, Planning and Building Officer Mr Dustin Guthberg should be appointed as a person with expertise in the area of fire safety. Membership of the Committee is governed by the Act and currently made up of the following; (i) Mr Peter Harmer, being a person appointed by Council who holds prescribed qualifications in building surveying,
(ii) Mr Julian Aggiss being a person nominated by the Chief Officer of the Country Fire Services,
(iii) Mr Roger Brooks being a person appointed by the Council as person with expertise in the area of building fire safety.
(iv) Mr Phillip Watters being a person appointed by the Council as person with expertise in the area of building fire safety.
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Should Mr Dustin Guthberg be appointed, he would also hold the position of a deputy member who may act as Proxy for Council representatives.
Attached are the amended Terms of Reference for the Yorke Peninsula Building Fire Safety Committee.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Director Development Services In preparing this report, the following external parties were consulted: • Peter Harmer; Harmer CLG
POLICY IMPLICATIONS Nil
BUDGET AND RESOURCE IMPLICATIONS Nil – Council has set a budget allocation for the operation of the Committee
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Development Act, 1993
ATTACHMENTS 1. Terms of Reference Updated - Building Fire Safety Committee
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25.3 EXTENSION OF TIME - COUNCIL ASSESSMENT PANEL Document #: 19/42415 Department: Development Services
PURPOSE The purpose of this report is for Council to grant an extension to the current term of the Council Assessment Panel.
RECOMMENDATION That Council grant an extension of time to the current term of the Council Assessment Panel until the end of December 2019, in accordance with Section 83 of the Planning, Development and Infrastructure Act 2016, as the relevant authority.
LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.1 Provide easier, streamlined development approval application process
BACKGROUND On 13 September 2017, Council appointed the current Council Assessment Panel (CAP) for a two year term which concludes 30 June 2019. Further to the transition to the Planning Development and Infrastructure (PDI) Act, allowances have been made regarding the accreditation requirements for panel members. An accreditation scheme is currently being prepared by Department, Planning Transport and Infrastructure (DPTI) and Council has been waiting for further confirmation of these requirements so that they can be implemented.
DISCUSSION On 23 May 2019, Development Services had a briefing with Council’s designated Transition Manager, Connie Parisi, from DPTI. At this point in time, DPTI has advised that they are not able to provide Council with conclusive information regarding accreditation and qualification criteria for panel members. The appointment of a new, two year term of the CAP is due 1 July 2019. Due to the lack of information and issues being raised with DPTI in relation the accreditation requirements, it is suggested that Council grant an extension of time to the current panel term, until such time that further information has been received from DPTI. It is anticipated that a report will be presented to Council in November or December 2019 to appoint a new CAP for a two year term. Current CAP membership consists of; I. Mr Rodney Button – Presiding Member II. Ms Debra Agnew – Independent Member III. Ms Elinor Walker – Independent Member IV. Mr Jeff Cook – Council Elected Member A vacant position currently exists for one Independent Member. At the time of writing this report Council was actively advertising seeking Expressions of Interest to fill the role.
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The CAP will continue to function as the relevant authority in accordance with Section 83 of the PDI Act and with the Assessment Panel Members Code of Conduct, Terms of Reference, Meeting Procedures and PO127 Council Assessment Panel Delegations Policy.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Chief Executive Officer In preparing this report, the following external parties were consulted: • Council Assessment Panel Members • DPTI
POLICY IMPLICATIONS Not applicable
BUDGET AND RESOURCE IMPLICATIONS No change to current budget limitations
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Planning, Development and Infrastructure Act 2016
ATTACHMENTS Nil
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25.4 COUNCIL POLICY - PO167 OPEN SPACES CONTRIBUTION POLICY Document #: 19/42721 Department: Development Services
PURPOSE To seek endorsement and approval from Council for new policy PO167 Open Space Contributions Policy.
RECOMMENDATION That Council endorse PO167 Open Space Contributions Policy for inclusion in Council’s Policy Manual and on Council’s website.
LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.8 Continuous improvement of Council processes
BACKGROUND The purpose of introducing this policy is to provide a framework to manage financial contributions received by Council. In accordance with Section 50(1) of the Development Act 1993, where a Development Application is proposing a land division creating more than twenty (20) allotments, and one or more of the allotments is less than one hectare in area, then Council will require that up to 12.5 per cent in area of the relevant area be vested in Council to be held as open space, or, that the Applicant make the required financial contribution into Council’s Open Space Contributions Fund, or a combination of both, that land be vested in the Council together with an appropriate financial contribution.
DISCUSSION This Policy sets out various scenarios for land division Development Applications with respect to open space requirements, and how the Council will treat them. This policy will be reviewed every three years and also as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines.
COMMUNITY ENGAGEMENT PLAN Level 1 - Inform
CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted: • Chief Executive Officer In preparing this report, the following external parties were consulted: • Department Planning, Transport and Infrastructure
POLICY IMPLICATIONS Not applicable
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BUDGET AND RESOURCE IMPLICATIONS Administrative cost in relation to the recording and management of Open Space payments and land vested in Council are provided for in the adopted budget. The proposed policy is not expected to impact costs in this area. Monies collect by way of Open Space contributions will be allocated to Open Space projects as and when approved by Council.
RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Development Act 1993 Development Regulations 2008
ATTACHMENTS 1. Draft PO167 Open Space Contributions
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26 GENERAL BUSINESS
Section 85 of the Act requires that matters on the Agenda are described with reasonable “particularity and accuracy” and reports and other documentation to be considered at a meeting are available to the public prior to the meeting. The practice of general business
should be restricted to matters of urgency.
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CONFIDENTIAL AGENDA
27 CONFIDENTIAL ITEMS
27.1 STORMWATER INFRASTRUCTURE MITIGATION - 1 OYSTER POINT DRIVE, STANSBURY
RECOMMENDATION Section 90 Order That pursuant to Section 90(2) and (3)(b)(i),(b)(ii),(f) of the Local Government Act 1999, the Council orders, that the public be excluded from the meeting relating to Item 27.1 Stormwater Infrastructure Mitigation - 1 Oyster Point Drive, Stansbury, with the exception of the following persons: • Chief Executive Officer • Executive Assistant to CEO and Mayor • Director Corporate and Community Services • Director Assets and Infrastructure • Director Development Services
The Council is satisfied that, pursuant to Section 90(2) and (3)(b)(i),(b)(ii),(f) of the Act, the information to be received, discussed or considered in relation to report Item 27.1 Stormwater Infrastructure Mitigation - 1 Oyster Point Drive, Stansbury, is confidential information relating to: (b)(i) information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council (b)(ii) information the disclosure of which would, on balance, be contrary to the public interest (f) information the disclosure of which could reasonably be expected to prejudice the maintenance of law, including by affecting (or potentially affecting) the prevention, detection or investigation of a criminal offence, or the right to a fair trial. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
RESUMPTION OF PUBLIC MEETING
27.2 LEASE PURCHASE OFFER - PORT RICKABY CARAVAN PARK
RECOMMENDATION Section 90 Order That pursuant to Section 90(2) and (3)(b)(i) of the Local Government Act 1999, the Council orders, that the public be excluded from the meeting relating to Item 27.2 Lease Purchase Offer - Port Rickaby Caravan Park, with the exception of the following persons: • Chief Executive Officer • Executive Assistant to CEO and Mayor • Director Corporate and Community Services • Director Assets and Infrastructure
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• Director Development Services
The Council is satisfied that, pursuant to Section 90(2) and (3)(b)(i) of the Act, the information to be received, discussed or considered in relation to report Item 27.2 Lease Purchase Offer - Port Rickaby Caravan Park, is confidential information relating to: (b)(i) information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
RESUMPTION OF PUBLIC MEETING
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28 NEXT MEETING
Wednesday 10 July 2019
29 CLOSURE
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