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Minutes of Meeting Thames Navigation Users Forum

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Minutes of Meeting Thames Navigation Users Forum Thames Navigation Users Forum 26 February 2019 Minutes of Meeting Thames Navigation Users Forum Date: 26 February 2019 Time: 10.30 am to 3.30 pm Venue: G1/G2, Kings Meadow House, Reading Chair: JS/BR Julia Simpson/Barry Russell Secretariat: VSa Vicky Sanders In attendance Members: AW Andrew Wilbey River User Group 4/5 AD Alan Dawe River User Group 3 BK Bob King River User Group 6 CMu Chris Murdoch British Marine Thames Valley CT Chris Turner River User Group 7 GP Graham Paterson National Association of Boat Owners GW Greg Wheeler British Marine Thames Valley JP John Pleace British Marine Thames Valley JS John Shepherd RYA London and the South East KE Kevin East British Canoeing MD Margherita Davidson RUG 1/2 MS Michael Shefras Thames User Group – Navigation MC Mike Chambers Assoc. Thames Yacht Club ML Murray Litvak British Rowing PF Peter Finch River Thames Society PS Philip Sachse River User Group 3 RW Rex Walden Residential Boat Owners Association SC Steve Collins River User Group 8 TR Tony Riley Thames Motor Boaters Association VS Verna Smith Inland Waterways Association In attendance, Environment Agency: JS Julia Simpson Thames Director BR Barry Russell Non-Tidal Thames Harbour Master NMS Nick McKie-Smith Waterways Operations Manager – Compliance Vsa Vicky Sanders Waterways Operations Manager – Business CM Carol Morgan River Operations Manager DT Dan Taylor Strategic Engagement Manager SH Sam Holland Navigation Advisor PC Peter Collins Operations – Waterways Assets RR Russell Robson Waterways Operations Team Leader Observer: IL Ian Lindsay Lechlade Marina Apologies: MO Mark Ormrod Environment and Business Manager OV Olga Vaisset Finance Business Partner - Thames BC Brian Clark British Marine AS Andy Soper DBA – The Barge Association Thames Navigation Users Forum 26 February 2019 Agenda item 01: Welcome, apologies, housekeeping and photo montage JS gave apologies for those not attending and welcomed new Members. Members were advised that work is being carried out across all teams and government with regard to the EU exit. We are actively agreeing what work we can stop and slow due to amount of work required in supporting the exit and also the possibility of a no deal. We are acting in full incident mode and rostered to work 2 x day shifts, taking staff away from the day job. Waterways recognises there is a need to preserve its frontline activities and priorities including assistance during the season. To support this way of working the decision has been taken to cancel the June 2019 TNUF meeting. There is a Waterways/RUG Chair meeting in March and the next full TNUF meeting will be October 2019. This position may be reviewed if there is an exit deal. The Environment Agency’s incident planning and stop and slow is to respond to the demand and/or knock on effect of interruptions in the supply chain with goods not being available e.g. water chemicals to treat water which come from Europe, travel logistics which could affect access/egress facilities for some of our key depots where flood barriers are stored, working with Local Resilience Forum partners etc. In addition the Environment Agency has a greater technical ability than others and will advise on such matters as how to dispose of waste, regulated activities and nuclear regulation. The photo montage focused on compliance and enforcement activities that have taken place across the river since the last meeting. Members congratulated the teams involved and are keen that Waterways maintain focus on visible compliance. It was mentioned that there are abandoned, unnamed boats and illegal moorings opposite Windsor race course and d/s and u/s of Boveney Lock. No action has been taken. This discussion will be taken outside the meeting. SC commented that he would like to be engaged in Flag Days so that he can give moral support to Waterways staff. It was noted that Waterways has been criticised in the past for giving advanced notice of Flag Days thereby pre-warning those who may navigate under the radar. However BR agreed that advance notice of the dates of Flag Days could be released to RUG chairs as long as they agreed not to publish this. It is recognised that the Flag Days are dependent on river conditions and department priorities and can be subject to change. Comment was made that the Tidal Thames has been revitalised by building of the tideway tunnel. Agenda item 02: National Navigation Team The National Navigation Team gave a presentation on their current priorities and achievements. Questions were taken at the end of the presentation. The presentation is circulated with these minutes and although the general content is available for onward discussion, the presentation itself should not be further presented by Members. Alice Mayne (Forestry Commission - Head of Recreation and Visitor Experience) is the new Deputy Director of Navigation & Commercial. Alice will report to Neil Davis, the Director of Future Funding who reports to Executive Director, Harvey Bradshaw. Alice will review commercial activities across the business and will focus on Navigation as a priority. She will also support Robert Gould the new Navigation board member. Both will attend NNUF and Alice and Robert will be invited to a future TNUF meeting. 1 Thames Navigation Users Forum 26 February 2019 One of 4 objectives of Future Funding is to provide a first class service in Navigation and address the funding issues. Strategic Review of Charges (SRoC) project The plan is to reform Navigation charges across all Environment Agency Waterways with an implementation date of 1 April 2021. Charges will be streamlined being mindful of legal governance and workshops are planned for June/early July. Capital funding Government has supported additional capital funding of £8m across all EA Waterways for 2019 to 2020 (allocation still to be confirmed). This is positive news. The national team is looking at revenue funding for this period too. Registration renewals A new renewal process, where NCCC provide an end to end service and dedicated phone line, was trialled in Medway and has now been rolled out to Thames and Anglian. Customers can phone to renew their registration and NCCC will issue the registration at that time. This has led to a decrease in postal applications, time saved in processing the postal applications and an increase in time available to deal with more difficult applications. In response to the presentation: Members were concerned that consideration has not been given to or included previous work carried out on reviewing registration charges. This is as far back as 2006. It was confirmed that historic information has been reviewed. The intention of this review is that the cost of service to the boater reflects what the boater actually receives. Although Members welcome a review of services across the business there is no wish for boaters to supplement other river users or be charged off the river through paying an increased registration fee. Members are sceptical that increased fees will increase funding. Is the Environment Agency considering current levels of service rather than the service boaters wish to have? The current level is not as good as Members would like it to be. It is recognised that the current service may not be the service Waterways want to provide in the future, but Waterways does want to achieve a baseline and decide how to move forward. Is the Environment Agency talking to CRT regarding asset management to understand good practice? CRT has been consulted as has the wider business. Some years ago, an IWA report (Joseph’s Report) reviewed the benefit of boating to Government and the broader impact on income. It revealed that the public visit rivers to see the boats. This needs to be recognised and matter more than income. It was confirmed that the Environment Agency is looking at the wider public benefit and is working with Defra policy colleagues to raise awareness of issues to Government. It was repeated by Members that a 5 year charge plan is a brave decision. The UK is not in a steady state, there is no idea of the level of future GIA funding, what inflation will look like and which Government will be in place. It was reconfirmed that the proposal to set charges over a 5 year period was to give customers more certainty. Cost increases will be monitored and Waterways will absorb increases where it can through efficiency and delivery approaches across the organisation. A mid- term review is planned to check charges remain appropriate and fair in line with Managing Public Money rules. If a material change is necessary it will be addressed through consultation. However, if the SRoC suggests that the charges need to be reviewed more regularly, this will be taken into account. Members noted that there have been several offers of sponsorship of locks but none have been taken forward. Will decisions stay local or be part of national decisions? Advertising at locks will be part of the national review led by Alice Maine for a policy decision. Local sponsorship will be discussed with Waterways outside this meeting. 2 Thames Navigation Users Forum 26 February 2019 Agenda item 03: Finance Update Q3 2018/19 The paper was taken as read. It was confirmed that in the current financial year Waterways is forecasting to overspend by £500k largely due to public safety works (legally obliged to complete) and staffing overspend. It was confirmed that a short synopsis will be included in future finance reports to explain the anomaly of receipts in advance through the registration year commencing on 1 January and the Environment Agency financial year commencing on 1 April. The date of the registration year will be reviewed as part of SRoC.
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