150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland
Appeal Tel: 41 22 791 6033 Fax: 41 22 791 6506 e-mail: [email protected]
Coordinating Office Democratic Republic of Congo
Relief & Rehabilitation AFDC51 (Revision 1) Appeal Target: US$ 1,896,026 Balance Requested from ACT Alliance: US$ 1,016,158
Geneva, 25 May 2005
Dear Colleagues,
July 2003 was the inauguration of a transitional government, officially ending seven years of civil war in the DRC. While this offers an opportunity to secure long-lasting peace, the country still faces enormous humanitarian problems, and has been one of the major forgotten emergencies. Some four million people were displaced during the conflict. The health system has been devastated, that mortality rates due to common diseases such as malaria have risen. HIV/AIDS is a worrying problem. Reduced access to food in conflict-affected areas has created widespread food insecurity and pockets of acute malnutrition. Local ACT members Eglise du Christ au Congo “ECC” North/ South Kivu & Maniema, Bureau Oecumenique d`Appui au Development “BOAD” have been providing assistance with modest funding under the previous ACT Appeal AFDC41 and are requesting your assistance to continue serving humanitarian needs of the most needy - notably children and women. This appeal intends to build on further sustainable food security activities, provision of essential non food items, the return and resettlement of IDPs, and providing capacity building in humanitarian assistance for the local member churches in the Kivus and Maniema.
This appeal complements the work being carried out by ACT member the Lutheran World Federation DRC. The region is vast and communications between the members is major challenge. LWF under this same appeal is currently providing humanitarian assistance in: Lubero, Goma and Beni in North Kivu Province, the districts of Kisangani/Tshopo and Ituri in Oriental Province. For the sake of brevity this revision includes only projects by ECC North/South Kivu & Maniema and BOAD.
ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland.
Democratic Republic of Congo Relief & Rehabilitation 2 AFDC-51 (Revision 1)
Project Completion Date: 31 January 2006
Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested
ECC ECC ECC ACT Co- LWF BOAD North South Total US$ Maniema ord/Comm Kivu Kivu
Appeal Targets 1,196,890 344,973 142,271 106,994 104,898 3,000 1,896,026 Less: Pledges/Contr 882,868 - - - - - 882,868 Recd Balance Requested 314,022 344,973 142,271 106,994 104,898 3,000 1,016,158 from ACT Alliance
Please kindly send your contributions to either of the following ACT bank accounts:
US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A
Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z
Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSW CHZH12A
Please also inform the Finance Officer Jessie Kgoroeadira (direct tel. +4122/791.60.38, e-mail address [email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.
We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind co-operation.
For further information please contact: ACT Director, White Rakuba (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Program Officer, Michael Hyden (phone +41 22 791 6040 or mobile phone +41 79 433 0592) ACT Web Site address: http://www.act-intl.org
Jessie Kgoroeadira Acting Director, ACT Co-ordinating Office
Democratic Republic of Congo Relief & Rehabilitation 3 AFDC-51 (Revision 1)
GENERAL DESCRIPTION OF THE HUMANITARIAN SITUATION IN THE EASTERN DR CONGO
The Democratic Republic of the Congo has been struggling to escape the frequent outbreaks of conflict and threat of continuing war for almost two years. It is hoped that the general elections, planned to take place in June 2005, will end this long period of transition. Meanwhile, efforts are being made to stabilise the eastern part of the country where there are elements at work stirring up conflict near the boundaries of the DR Congo. The provinces mostly affected by the continual outbreak of conflict are Ituri, the North Kivu province and the South Kivu province. This instability is most certainly due to lack of control by the government and the presence of several armed groups, independent of one another, from internal as well as external origin. Furthermore, there is no sign of any national vision concerning the governing of the country and each group wants to maintain their influence on the areas they formerly controlled. The all too easy traffic of light weapons through this region is also a determinant factor.
This situation of instability exacerbates the vulnerability of the population who are continually being displaced in their efforts to escape the violence and rape by armed groups. Though the UN OCHA report of February 2005 did not give any details on the vulnerability indicators, it estimates that the internally displaced populations in the DR Congo were at least 2,330,000 people in August 2004.
Fortunately, the Maniema and South Kivu provinces are now showing signs of some calm in most areas. In North Kivu, the new Commander of the 8th Military Region intends to unite all military elements by mid-2005.
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I. REQUESTING ACT MEMBER
• Eglise du Christ au Congo “ECC” (The Church of Christ in Congo) South - Kivu Province.
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The ECC South Kivu
The ECC South Kivu is a provincial federation of local churches in South Kivu, one of the provinces in the East of the Democratic Republic of Congo. It comprises 20 community churches within the 62 communities that make up the National ECC. To deal with the influx of Burundian refugees in 1993, the Emergency and Rehabilitation Service (ERS) was created. The ERS was also able to assist during the massive influx of Rwandan refugees in 1994.
The South Kivu ECC Emergency Office benefited from capacity building through exchange meetings and training seminars facilitated by the ACT Alliance. It complies with the humanitarian code of conduct and SPHERE standards.
Most projects implemented by the ECC South Kivu were sponsored through funds raised in ACT appeals AFDC 11, 22 and 31, giving aid to displaced families and other victims of war. The assistance provided has included food, non food items and farming and livestock breeding rehabilitation inputs.
Partner Information
Four of the ECC South Kivu partners are involved in this appeal implementation: ECC-28 United Methodist Churches of Congo (ECC- 28 CMUC). This community was established in 1910. Since 1998 it has carried out relief and agricultural programmes, mainly in the Ruzizi valley, Uvira and Fizi territories. ECC-55 Community of Baptist Churches in Eastern Congo (ECC-55 CEBCE). Member of the ECC South-Kivu. Since 1999, it has been involved in agricultural rehabilitation – distributing seeds and farming tools to the war displaced. ECC-45 Pentecostal Community Churches in Shaba (ECC-45 CPS). This community church is partner of ECC South Kivu working in rural development mainly in food security and farming. ECC-19 Evangelical Community Beerene Churches in Congo (CEEBCO): It was established in 1930 in the South Kivu province; specifically in the Shabunda territory. Since 1998 it has been carrying out agricultural and rural development at Kanyola area in the territory of Walungu.
III. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE
Background
The set up of the national union government in June 2002 brought some hope of peace and the respect of the state authority in many provinces, except in the eastern part of the country where human rights violations and conflict are still evident. The outbreak of new conflict in May – June 2004, instigated by the dissident Colonel Jules Mutebutsi, reinforced by troops of General Laurent Nkunda from North Kivu province, caused widespread looting, rape and the deaths of more than 200 people.
During the nights of 13-14 August 2004, more than 165 Banyamulenge refugees in Gatumba camp were killed by the Burundian rebels “Front national de liberation”. After the attack, more than 2,500 Banyamulenge survivors were voluntarily repatriated to the DR Congo via Uvira town.
This permanent insecurity in South Kivu is due to many reasons, one of which is the delay in the process of reintegration and reunification of fighting forces in order to make a unified national army in DR Congo.
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Furthermore, there are the national and regional power struggles related to the military, economic, political and administrative controls of frontier provinces with countries which are involved in the Congolese conflict. All these difficulties weaken the cohesion between the parties that are to take decisions in the provinces and leaves the door open to armed conflict.
Current situation Looting and displacement remain a fact of life for many, and the epidemic of sexual violence continues unabated. Achieving satisfactory and stable food security and obtaining consistent health care, hygiene and safe water is such an unstable environment is not easy, leaving some at times most of the population extremely vulnerable.
KALEHE TERRITORY
The humanitarian situation is deplorable in the Kalehe territory, located on the southern boarders of the North Kivu province. According to UNOCHA (8 –15 January 2005); about 1,200 people fled to Minova from North Kivu province because of fights between rival ethnic groups. These people, along with others displaced during the conflict of May and June 2004, are accommodated in public buildings and host families. They are totally without any assistance.
WALUNGU TERRITORY
Walungu territory is located south - east of Bukavu. Many families have fled their homes because of executions by armed people speaking Kinyarwanda. These armed groups mostly operate at night time, looting, raping, killing and destroying property. 300 displaced families are still living on the Walungu football ground without any means to assistance from aid agencies.
In efforts to remedy the situation the UN troops and government forces have attempted to motivate voluntary return of the Rwandan fighters to their home country. However, this approach is somewhat limited. The commander of the 10th Military region now foresees forced demobilisation and repatriation of the fighters back to Rwanda.
UVIRA CITY & ITS SURROUNDINGS
Torrential rain storms affected the cities of Sange, Kiliba and Uvira (ECC operational area for AFDC41). The storm caused human, material and environmental losses. Four deaths, 48 injured and at least 3,739 damaged houses have been reported at Uvira. 13,000 people (nearly 10% of the town’s population) have been rendered homeless. In the Ruzizi valley, 1,652 houses were damaged at Sange and 765 in Kiliba. Some of the homeless from Uvira are being accommodated in CEPAC church buildings while others are hosted with families.
Apart from houses, schools and other public buildings were also damaged. The rain and storm caused damage to many bridges and cut traffic between Tanganyika beach and Bukavu.
The ECC projects under Appeal AFDC 41 have undergone some disruption in this area. Ten of the pigs that had been distributed to families at Sange and Kiliba were washed away in the floods caused by the heavy rain.
FIZI TERRITORY
The progressive improvement of security in Fizi territory is allowing for a massive return of displaced families to their homes. Many are being voluntarily repatriated from the Nyarugusu camp in Tanzania. According to the Caritas office in Uvira the number of returnee families is estimated at 12,000. They are arriving by ship from Tanzania to Baraka, Nundu and Uvira. Others voluntary repatriates from the Gatumba camp, survivors of the massacre of August 2004, are in the Minemebwe mountains in Fizi, while others are still at Uvira.
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These families are returning to their homes where there are no infrastructures to assist them. Furthermore, the level of malnutrition is high among the children and pregnant women. Potable water is not available and water sources have either been deliberately polluted or are likely to cause waterborne diseases.
IV. TARGETED BENEFICIARIES
ECC-South Kivu proposes to assist 1,000 war displaced families, mainly returnee families and voluntary repatriates by providing them with agricultural inputs. They have been living in areas that were previously inaccessible to humanitarian agencies and church workers.
Location Beneficiaries are grouped according to the kind of assistance
Activities/Project Implementing Number structures Kalehe Uvira Walungu Fizi Distribution of EC-28 CMUC, Bunyakili,Le Uvira- Kaniola , Baraka, Nundu, 1,000 seeds, tools & ECC-55 mera & centre, Ciherano, Swima. families food CEBCE, ECC- Tchofi Kigongo, 45 CPS, ECC-19 CEEBCO Cooking kit idem Idem Idem Idem Idem 1000 families Disaster ECC South Kivu Uvira 14 preparedness & emergency partners of management service the ECC training. South Kivu
The South-Kivu ECC Emergency Service will provide quick germinating vegetable seeds enabling the beneficiaries to build up their vegetable gardens to supplement their diets.
Agricultural tools will be distributed where needed - especially in areas which have not received any assistance since the beginning of the war.
Criteria for selection of beneficiaries
• Returnees or voluntary repatriate families able to exploit and produce harvest with the given inputs. • Returnees or family affected by the looting during the war. • Destitute and vulnerable families with no means of income to support themselves (including pregnant, lactating mothers etc.). • Families with access to land
V. GOAL AND OBJECTIVES
Goal To alleviate the sufferings of displaced and repatriated families affected by the war in the Fizi, Uvira, Walungu and Kalehe territories in South Kivu province.
Objectives: 1. Revive agricultural activities of 1,000 families made up off displaced, returnees and voluntarily repatriated - in Kalehe, Uvira, Fizi and Walungu by distributing seeds and farming tools. 2. Improve the daily diet for 1,000 beneficiary families, mainly pregnant women, those breast feeding and children by supplying assistance in the form of food and non food items (essential kitchen kits, mainly saucepans and dishes). 3. Capacity building to 14 ECC South Kivu partners in emergency preparedness and management and the principles of ACT, and the Code of Good Conduct.
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Activities Results Indicators Train 14 heads of Community 14 Heads of the Community The response capacity of 14 partners is Development Offices, members of Development Offices are trained. reinforced of 70 % in the emergency domain the South Kivu ECC in the domain of Emergency preparedness and management and the principles of the ACT. Organise 4 assessment trips to the 4 field visits or one trip per area to 1,000 most vulnerable beneficiary families target areas. assess needs, and meet with affected identified for relevant assistance in Fizi, families. Uvira, Walungu and Kalehe Organising a meeting with all Organising a meeting to assess Identify beneficiaries’ needs and the partners involved to analyse needs with the partners involved in launching of the project. information from the field to the project. ascertain priority needs. Setting up local committees for the Setting up local distribution 10 committees are set up and the lists of distribution in favour of 1,000 committees including beneficiary beneficiaries elaborated in 10 sites for 7 vulnerable families. representatives and local authorities. days Purchasing farming inputs, food and Purchase and transport of farming 14.2 tons of farming inputs, 74.5 tons of kitchen kits for 1,000 vulnerable inputs, food and kitchen kits to the food and non food are available in the families. distribution sites. distribution sites for a period of 15 days Distributing farming inputs (seeds, Distributing farming inputs, food 14.2 tons of farming inputs, 74.5 tons of farming tools), food and kitchen kits and kitchen kits according to the food and non food are distributed in the in favour of 1,000 vulnerable quantity planned per family. distribution sites for a period of 7 days families Monitoring and assessing the 8 monitoring trips, i.e., 2 per area 2 reports including 1 interim report and 1 project activities supported by a report. final report are issued & dispatched to the ACT CO. Setting up 4 cells in emergency preparedness & management in each response area.
VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
SEEDS AND TOOLS Farming tools will be provided where required while seeds will be distributed in all projects areas. There is an urgent need for basic tools including hoes and files especially to the war displaced and returnee families in Fizi area. The main types of seeds required are: rice, beans, maize and groundnuts. The groundnuts and beans are especially important in meeting the protein requirements of children.
FOOD AND COOKING KITS Food items will be distributed to 1,000 displaced and returnee families through out all the project sites. This will serve to improve the nutritional situation of the most vulnerable families, especially pregnant and lactating women and children who are responsible of families as well as help beneficiaries keep the seeds for planting.
Kitchen kits will also be distributed to the same beneficiaries, most of whom lost their cooking kits when they fled the massacres and armed groups.
TRAINING OF PARTNERS 14 partners of ECC South Kivu, including those who are not involved in the implementation of this project will receive capacity building in preparedness and management of disasters as well as training in the use of ACT Guidelines and Code of Good Conduct.
Democratic Republic of Congo Relief & Rehabilitation 8 AFDC-51 (Revision 1)
Assistance: Tools, seeds, cooking kits & food N° SITE Kind of Beneficiaries Quantity of Needs Implementing partner assistance assistance 01. Farming inputs Fizi, uvira, Hoes 1,000 families 1/ Family 1,000 ECC-45 CPS Walungu and ECC-55 CEBCE Kalehe ECC-19 CEBCO ECC-28 CMUC Idem Seeds of beans Idem 5kg/family 5,000kg Idem Idem Seeds of Idem 3kg/family 3,000kg Idem maize Fizi & Uvira Seeds of rice 600 3kg/family 1,800kg ECC-49 CPS & ECC – 28 CMUC Idem Market Idem 5gr./family 50 kg Idem gardening seeds Fizi and Uvira groundnuts 600 families 4kg./family 2400kg ECC-49 CPS & ECC – 28 CMUC 02. Non food All the sites Cooking kits 1,000 families 1 kit / family 1,000 All the partners involved targeted 03. food items All the sites Rice 1,000 50 kg / family 50,000 All the partners involved targeted Idem Beans Idem 18kg/family 18,000 Idem Idem Vegetable oil Idem 4.5/ family 4,500 Idem Idem Salt Idem 1Kg/family 1,000kg Idem
Inputs for project implementation Personnel The two staff from the Emergency Service will be assisted by the four partners involved in the project implementation. Each of them receives funds as detailed in the budget for the project administration in their respective sectors. They are also in charge of loading, unloading, handling, warehousing, distributing assistance and monitoring funds.
Consultants: Qualified persons will be involved for training programme. It means that ECC- South Kivu assisted by Christian Aid Bukavu will carry out the training in preparedness and management of disasters.
Transport The Emergency Service of ECC South Kivu will hire motorcycles for the monitoring and the follow up activities during the course of the project. Partner organisations will also hire motorcycles, vans / pick-ups depending on the distance and the state of the roads. They will also hire boats on Lake Tanganyika to link Uvira town to Baraka and Fizi areas.
Implementation methodology
Preparatory phase Baseline collection on the needs of the beneficiaries by location.
Project implementing phase • Meeting with the partners to launch the project, and develop an action plan. • Setting up local distribution committees and identification of beneficiaries according to criteria, of need • Capacity building for partners in preparedness and management of disasters along with training in ACT Guidelines and the Code of conduct.
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• Send out quotations to local suppliers and secure supplies. • Conveying inputs to the distribution sites, • Distribution of inputs to the beneficiaries, • Post distribution monitoring meetings will be carried out with members of local distribution committee and the supervisors of distribution sites (partners) to establish coverage and identify any gaps.
Monitoring and Reporting • Monitoring and assessments by partners and emergency services of ECC South Kivu, • Issuing financial and narrative reports by the partners, • Compiling partners’ reports into a single financial and narrative report to be sent to ACT CO by Emergency Service of ECC South Kivu, • Transmission of the final financial and narrative reports to ACT.
Risks, assumptions and constraints • Restart of hostilities • Insufficiency of needed inputs on the local market • Climatic vagaries which could negatively affect crops • Uncertainty of sufficient funding • Natural disasters prevent from reaching the targeted beneficiaries.
VII. IMPLEMENTATION SCHEDULE
June 2005 : Project start up July 05 : Training partners in preparedness and management of disaster, September 05 : Assessments of needs for agricultural season A 05 Oct-November 05 : distribution of foods, cooking kits and beginning of agricultural season A 05 January 2006 : Project ends: Final report and assessment.
Transition Strategies • Sensitise and motivate the beneficiaries to become self-reliant. • The projects encourage Good governance principles, is the basis of peace and durable development.
VIII. ADMINISTRATION & FINANCE
• The South Kivu ECC Emergency and Reinstatement Service (ERS) will be in charge of the co-ordination of activities, the administrative organisation and the monitoring. • The ERS will report on the on going activities to the project co-ordination unit. • The project co-ordination unit will follow up and check the technical and administrative work of the Emergency Service, and will analyse the narrative and financial reports. • The Departments of Finance and Management will follow–up in management and budget control according to the current budget approved by the ACT CO. • The partners will be responsible of the supervision of activities on the fields and will be assisted by local distribution committees. Partners will carry out the distribution of non-food items and agricultural needs to the target beneficiaries.
Finance The Emergency Service in collaboration with the Project Co-ordination Unit and the Finance and Management Department of ECC South Kivu, will manage funds under the supervision of the provincial chairman through the Provincial Committee of Development. The ECC will ensure all required reports are prepared according to the ACT reporting format and submitted to ACT as required. The ECC agrees that the failure to follow the required ACT financial regulations and reporting will result in being excluded in future ACT Appeals.
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Reporting Schedule:
Interim narrative and financial reports due at ACT CO by 31 October 2005 - within one month following mid-term of project. Final narrative and financial reports due at ACT CO by 31 March 2006 - within two months of end of project. Audit report to be received by ACT CO no later than 30 April 2006 within three months of end of project.
Monitoring The Emergency service has experience in emergency monitoring. Monitoring will be carried out by the Service Co-ordinator trained in emergency management and response to disasters with an experienced supervisor who works as his supervisor. The latter prepares and sends the monitoring report to the ECC chairman with a copy to the ACT Co-ordination based in Goma in the East of the DRC. Supervisors ensure the monitoring of implemented activities.
IX. CO-ORDINATION
The co-ordination will be driven and led by a committee made up of responsible persons for the Emergency services of the South Kivu ECC, a representative of Christian Aid and two representatives of the local authorities. South-Kivu ECC is a member of the Regional Co-ordination Office of Non-Governmental Organisations in South-Kivu (CRONGD) and of the provincial civilian co-ordination office for Emergency Activities and Development.
X. BUDGET
Estimated Expenditure ECC South - Kivu Province
Description Type of No. of Unit Cost Budget Unit Units USD USD Direct Assistance Food distribution(seed protection ration) Beans Mt 18 540 9,720 Rice Mt 50 700 35,000 Vegetable oil L 4500 1.25 5,625 Salt Mt 1 250 250 Sub total Direct Assistance 50,595
Non food items Cooking kit kit 1000 10 10,000
Seeds and Tools Inputs Vegetable seeds Kg 50 55 2,750 Beans MT 5 1,000 5,000 Maize seed MT 3 1,000 3,000 Rice seed/IRAT 112 MT 1.8 1,700 3,060 Groundnuts MT 2.4 1,200 2,880 Hoes pce 1000 2.50 2,500 Small tools ( rakes, watring can) pce 1000 2 2,000 Pesticides Lumpsum 1 1,500 1,500 Sub Total Seeds and Tools Inputs 22,690
Training and workshop Training emergency management for partners Catering for participants ( 4 days) meal 68 12 816 Training materials Kit 8 25 200 Trainer's honorarium (4 days) man days 12 30 360 Description Type of No. of Unit Cost Budget
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Unit Units USD USD Booking room days 4 25 100 Purchasing brochures pce 14 10 140 Hotel fees for 17 persons night 85 25 2,125 Sub Total Training and workshop 3,741
Transport, Handling and Storage Transport for seeds, tools, food and non food partner 1 1,500 1,500 Hiring motorcycle (supervisor) month 6 100 600 Filed trips month 12 50 600 Loading and unloading partner 4 150 600 Sub Total Transport, Handling and Storage 3,300
Administration, personnel and operation Coordinator man day 180 10 1,800 Supervisor man day 250 5 1,250 Accounting and secretariat man day 156 8 1,248 Office supplies months 12 40 480 Monitoring partner 4 200 800 Supervision partner 4 500 2,000 Communication (Mobile) cards 30 5 150 E-mail, fax and post office months 6 50 300 Registration of beneficiaries person 1000 0.40 400 Report production and translation page 60 4 240 Attendance to coordinating meeting Lumpsum 1 1,500 1,500 Coordination meeting Lumpsum 1 1,500 1,500 Sub total Administration, personnel and operation 11,668
Audit fees Lumpsum 1 2,500 2,500 Bank fees Lumpsum 1 2,500 2,500
TOTAL EXPENDITURE 106,994
I. REQUESTING ACT MEMBER
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• Eglise du Christ au Congo (Church of Christ in Congo) North Kivu Province (ECC/NK).
II. IMPLEMENTING MEMBER & PARTNER INFORMATION
ECC/North Kivu The Church of Christ in Congo - ECC North Kivu - is a network of Protestant churches in the North Kivu province. The Emergency and Social Affairs Department has already gained significant experience in implementing emergency assistance projects, as well as in caring for vulnerable victims of armed conflicts or other natural calamities. They have also been concerned with helping vulnerable groups become self sufficient. The ECC NK is responsible for these projects but the Deaconry Department of the ECC co- ordinates the activities.
For the past two years, the Deaconry Department of the ECC NK through the Emergency and Social Affairs Department has assisted the war displaced people as well as those displaced by the volcano eruption victims in January 2002 through the AFDC 21, AFDC 31 and the AFDC 41 Appeals. Together with the Lutheran Church of Goma, it also assisted displaced victims of the Kanyabayonga conflict under RRF No 26 response in December 2004.
Implementing partners of ECC/NK The ECC/NK partners are made up of different Christian congregations:
the 3rd CBCA (Baptist Community in Central Africa, the 55th CEBCE (Community of Baptist Churches in East of DRC), the 8th CEPAC (Community of Pentecostal Churches in Central Africa), the 20th CECA (Evangelical Community in Central Africa), the 11th CAC (Community of Anglican churches in Congo), the 40th CECA (Community of Churches in Central Africa), the Assemblies of God, the Emmanuel Congregation, the 21st Christ for All the Nations, the Free Pentecostal Church, the Methodist Church, the 12th Assemblies of God in Africa, the 37th CADC, the CEP and the CLMC.
These church organisations have received capacity building from ECC NK Emergency Department. They have already gained valuable experience in responding to emergency situations but still need further accompaniment for at least one year in project management and administration. Church members carry out field works while the Emergency Department ensures the co-ordination, monitoring and assessment.
III. DESCRIPTION OF THE EMERGENCY SITUATION
The present proposal has 3 sections: - Assistance to uprooted populations; - Capacity Building of local church members in the field of emergency preparedness; and - Awareness raising and training on the electoral process and democracy in the D.R.C.
ASSISTANCE TO DISPLACED POPULATIONS
Background The situation the DR Congo is facing in general and the North Kivu province in particular has caused massive
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movement of populations in several areas of the province with populations in search of safety. The recent confrontation in December 2004 and January 2005 in the Masisi territory at its border with the South Kivu province, especially in the Bweremana, Bishange and Bitonga villages has caused more than 8,000 people to pour into Minova village near South Kivu Province.
Current situation The displaced people have not yet received any assistance although they had to abandon all their belongings in their flight to safety. Most of the families rely on farming and breeding livestock. Most of the stocks has been looted by armed groups looted all their farming tools and livestock. They are all in urgent need of assistance to enable them to start rebuilding their lives in villages where they have been hosted.
The most vulnerable people in a disaster are usually women – including pregnant and lactating women, children under 6 years old, the physically disabled, elderly (over 65), orphans and the chronically ill. The situation is exacerbated further by circumstances leading to promiscuity entailing unwanted pregnancies and sexually transmitted diseases including HIV/AIDS.
Impact on human lives
Parts of Masisi, and of Walikale territories 801 families, including 4,005 children, 555 women and 246 men have been targeted and are urgently in need of assistance to avoid further loss of life and deteriorating malnutrition. These uprooted populations were forced to flee leaving behind all their belongings.
Description of damages The displaced had previously made a living through agricultural activities and breeding livestock. They now lack all the basic items needed for survival such as food, access to potable water, medical services, clothing, kitchen utensils, farming tools and seeds. They are exposed to diseases such as measles, malaria, diarrhoea and pneumonia. There is an increased possibility of sexually transmitted diseases. About 70% of the children suffer from malnutrition. Health centres, public infrastructures and houses have been razed to the ground. The people have no access to any harvesting of crops due to the presence of uncontrolled militias and soldiers.
Location of the proposed assistance In Masisi and Walikale territories, Minova, Ufamandu, Masisi, and the surroundings are the most seriously affected. One International NGO, is currently assisting by constructing roads and local churches are providing shelter for the displaced. However, this is insufficient assistance considering the large numbers of vulnerable persons and the dire situation they are in. Most national and international NGOs seem to have forgotten these people and are more focussed on the Kanyabayonga IDP’s. The local authorities are trying to assist by providing some security.
With the new army commander in the Province has made some moves to restore peace and security in the area.
Access to displaced people is now possible because of the support from the local authority and the army under the new commanding officer. However, most displaced populations are not yet able to return to the home villages as there are still groups of dissident troops active in the province not only raping, killing and looting but destroying anything which they cannot take with them.
Disaster and emergency statistics It is officially estimated that there are around 80,000 displaced families. In this proposal ECC is targeting the most vulnerable in Masisi and Walikale territories - 801families with 4,005 children,555 women and 246 adult men.
IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
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FOOD & NON-FOOD ITEMS Goal The goal is to provide life with dignity to 801 families including 4,005 children, 555 women and 246 men of the most vulnerable among the displaced. These are women, children, disabled, the elderly and people suffering from chronic diseases and who cannot continue to carry out basic activities necessary for survival.
Objectives • Mortality and morbidity rates among the targeted population groups are contained within emergency thresholds and the resettlement and stabilisation process is supported where possible through appropriate integrated activities.
Indicators for verification at the end of activities • Restoration of the nutritional and health conditions for at least 3,200 people targeted among the victims of inter-ethnic conflicts facing particularly hard situations in the Masisi and Rutshuru territories. • Reduction by at least 80% water borne diseases and those due to malnutrition among the targeted displaced. • Availability of medical care in favour of the targeted persons suffering from chronic diseases.
Activities The main activities to be undertaken to fulfill this objective will be: • Re - identifying and registering the most vulnerable people. This activity will take around 14 days; • Organising distribution Committees. • Organising local churches and other field staff. Identifying suppliers. • Purchasing food and non food items; • Supply 801 essential relief items such as cooking sets, 40,050 kg of beans for food and for seeds, 1,602 production tools (hoes) and 555 items of clothing to women in difficulty, children, disabled persons, old aged people and those affected by chronic diseases. • Provide basic sanitary education to avoid water-borne diseases and other diseases likely to affect large number of displaced. • Facilitate access to drinking water; • Provide basic medicines in 5 local health centres for the more vulnerable of the population. • Supply 2,403 blankets (3 per family) and 555 items of clothing for women. • Transporting material and goods purchased; • Distributing food and non food items according to the Code of Good Pratice and make reference to SPHERE Manual standards (around 14 weeks); • Support local medical structures with basic medicines; • Monitoring and assessing activities and identifying needs by the committees • Sensitise beneficiaries on sanitation and prevention of water origin diseases. This activity will be carried out by social outreach workers once a week, i.e. 28 times.; • Monitoring of the nutritional levels and health of children under five (2 visits per week by a nurse). • Purchasing farming production tools and seeds. Land to be provided by local authorities. • Training of field social agents and health animators for six days; • Ensuring food security to displaced people through provision of seeds, agricultural tools and food.
Expected results • General improvement in the health of the beneficiaries by the end of the 9th month. • Each of the 801 families will possess 2 hoes as a farming production tool to facilitate production of food. • At least 80 % of targeted persons suffering from malnutrition will show significant signs of improvement by the end of the 7th month; • Involvement of local authorities in assisting vulnerable people from the onset of the implementation. • 801 plots of land will be made available by local authorities within a period of four months for the 801 families targeted by ECC/NK. • At least 801 families will have received cooking pots and food supplements during the first three months;
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• 90 social agents and church members in the targeted areas will be trained in primary health care by the end of the first month; At least 28 sensitising sessions in the targeted areas will be realised by social agents and health animators during the 7 months of the project duration.
Beneficiaries
Assistance to displaced population in Masisi and Walikale territories
• 801 families should receive seeds, agricultural tools and kitchen kits.
Number of beneficiaries, food and non food items to be given to beneficiaries: Category Number Type of assistance Married women, single women and widows 555 Kitchen kits, clothes, beans and seeds, 2 hoes and medicines. Children 4005 Food and seeds for young boys and girls, clothes, footballs and toys. Handicapped men, elderly over 70, and 246 Kitchen kits, clothes, beans and seeds, 2 hoes and those with chronic diseases. medicines. Community as a whole 9 bore holes to be drilled Community as a whole 5 bore holes to be rehabilitated TOTAL 4806
Selection criteria Beneficiaries will be selected according to the criteria of vulnerability. Therefore, single females, widows, the elderly who are more than 70, physically disabled, non-accompanied children and victims of chronic diseases will be taken into consideration. Beneficiaries will number around 4,806 people.
Description of the assistance / Rehabilitation and food security • Distribution of seeds and beans - 40,050 Kg; • Agriculture tools to 801 families or 2 hoes per family - 1,602 hoes; • 801 kitchen kits will be given to the 801 vulnerable families; • 555 women will receive clothes; • 246 men will receive agricultural tools; • 4,005 items of used clothing to the children. • Five medical centres will be provided with medicines for the elderly, people with chronic diseases, widows and small children. • 10 footballs and 500 toys to small children.
Implementation description The local committee, five volunteers, two field officers, a nurse and a nutritionist will be taken on to carry out the implementation of the project. Vehicles for food and non-food transportation will be hired. Medicines, medical equipment, kitchen kits and clothes for women will be purchased. Pro forma invoices will be used as a mechanism to select the best price suppliers. Local committees will carry out the distribution and ECC staff will supervise.
Transition from Emergency Provision of agricultural tools and seeds will enable the beneficiaries to regain their livelihood and become self sufficient. Later some of them will be able to return to livestock breeding activities.
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CAPACITY BUILDING OF CHURCHES IN PREVENTION AND DISASTER MANAGEMENT PROGRAM
Church members require training and tools to enable them to assist people in difficult situations. Whenever a disaster hits churches have always been the first to respond. Therefore, training in emergency preparedness and prevention will enable them to be more effective in their humanitarian response.
Locations for the response Three sites have been selected for training: Goma (south of the province), Butembo (north) and Kirumba (at the centre of the province). 20 persons (men, women and youth) will be trained in each site. The Goma site will include churches from the Rutshuru, Masisi, Walikale, Nyiragongo territories, and Goma town. Butembo will be concerned with churches from Lubero and Butembo cities. Kirumba will deal with trainees from the south part of Lubero and Kirumba.
Goal Provide capacity building training to 60 senior officers under the development offices in partner churches. Later, those provided with this training will also be able to pass on their knowledge to other churches.
Objectives • Train and equip 60 church staff and other field partners on preventing and minimising the effects of conflicts and natural disasters; • Help the churches take in their disaster preparedness activities by making available space, tools and materials, etc, that can be used to assist people in emergencies. • Provide training materials and basic knowledge in assisting and taking care of the most vulnerable people in disaster situations.
Activities • Organising the selected sites for the training planned the two first weeks; • Identifying and recruiting eventual animators and permanent leaders within the communities; • Purchasing material and equipment for the training; • Train 60 church members and other field partners in the 3 sites (20 people per site). • monitoring of field activities and the effectiveness of the training in the field for three months ;
Expected results It is hoped that the trainees will, in the future, be able to transmit their newly acquired knowledge to others. 80% of the church leaders and local authorities will have knowledge on disaster mitigation and how to respond when a disaster hits and each area will put in place some means to mitigate future disasters.
Beneficiaries The ECC-NK Emergency Department has already benefited from emergency management training. It will also ensure capacity building to the targeted beneficiaries, taking into consideration the code of conduct and the new 2004 SPHERE Manual.
The criteria to attend this training are the following: • Be a director of the emergency department from one of the church organisations and have a written recommendation from one leader of the institution; • This recommendation should clearly show that the candidate to be trained will deal or deals with activities related to emergency (2 persons by community including a woman); or to • Be a representative of a local authority; • Be a laywomen representative, selected by the women themselves; • Be a youth representative (2 persons including a female).
Number of targeted beneficiaries Twenty leaders of humanitarian departments within church communities belonging to the ECC-NK will be trained in emergency prevention and management in 3 selected sites (total 60 persons).
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Proposed Emergency Assistance & Implementation
Description of the assistance 60 leaders of emergency departments will be trained, these will include representatives of local authorities (2 per site) and other partners in the field. Trainees will be exposed to the Code of Conduct and SPHERE manual principles and will comprise 40% females, 40% males and 20% youth . Each trainee will be supplied with the training syllabus, note, pen, badge, food and a contribution towards transport.
Transition from emergency The 60 trainees will be able to organise themselves, train others and possibly raise more local resources in case of disaster.
SENSITISATION & TRAINING ABOUT THE ELECTION PROCESS AND DEMOCRACY IN THE D.R.C.
Locations for the response Four sites have been selected for the training –Goma town, Kirumba (175 km from Goma), Lubero town (300 km from Goma) and Butembo (350 km from Goma).
Goal Help village communities feel responsible for fair, free and democratic elections to bring a minimum of economical and political stabilisation to the area.
Objectives Prepare 96 animators (24 per site) comprising 40% women, 40% men and 20% youth who will help the communities to take part in presidential elections this year. Provide information on citizens rights and duties Provide information and knowledge that will enable the communities to take part in the creation of a fair and just state. Lead the communities towards fair, free and democratic elections.
Activities • Identifying and organising the 4 training sites; • Identifying and selecting potential interlocutors in the 4 sites; • Contacting local authorities to inform them of the seminars; • Organising training workshops - preparing accommodation, catering and transport for the trainees; • Identifying potential field partners who can become animators and permanent leaders for the communities ; • Purchase training material and equipment ; • Monitoring of activities during and after the training; • Train and equip the 96 candidates (2nd, 5th and 8th weeks in the ratio of 5 days per training) • Ensure the follow up of people who have completed the training during the 4th and 5th months. • Make available training material in the sites • Assess, together with the beneficiaries, the results of training 4th and the 5th months; • Provide accommodation and catering to the trainers and trainees during the training, viz., 6 days per site. • Creating assessment committees at each site at the end of the training.
Expected results • The 96 trained people are equipped with training tools at least 30 days after each training; • 80 % of those trained will be able to transmit further their knowledge within the various communities. • 80% of the targeted population will participate in the census and elections in 2005; • At least 70 % of the targeted population fulfils its civic duty and understands that democratic free and fair elections alone will bring peace in DR Congo.
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Proposed assistance and implementation Two local authorities and three persons among ECC/NK field partners will be trained in each site. This can be summarised as follows:
Category Number Total 4 Type of assistance sites Women 12 women /site 48 Training, syllabus, notebooks, pens, badges, food and ½ transport and accommodation. Local authorities 2 per site 8 Training, syllabus, notebooks, pens, badges, food and ½ transport and accommodation. Men 7 per site 28 Training, syllabus, notebooks, pens, badges, food and ½ transport and accommodation. Other ECC partners 3 12 Training, syllabus, notebooks, pens, badges, food and ½ transport and accommodation. Staff/ trainers and organisers 5 20 Syllabus, notebooks, pens, badges, food and transport and accommodation. TOTAL Persons to be trained & 101 trainers
Transition from emergency program The training will provide basic information for people to be able to carry out their civic duties in an informed manner. More people will take part in the voting process and there will be more chance for a free and fair election toward democracy.
The Local authorities, volunteers, beneficiaries, ECC staff and hired expert personnel will be requested to participate in the implementation process up to the evaluation of the project. They will be needed for handling, transportation, distribution, monitoring and for other services included in the projects.
WFP, FAO and other local donors and partners will be consulted to avoid duplication of donations. Beneficiary participation will be expected for motivation and ownership.
External support will be needed from: logisticians, vehicles to transport the items, accommodation of staff during the monitoring and supervision, warehousing, communication, farming experts, psychologists for counselling, and social workers.
Selection of beneficiaries will be participative and local committees will be set up, including beneficiaries, to deal with distribution. They will also be part of the assessment team and decision makers.
Summary of beneficiaries to be assisted in the three programmes: Assistance to displaced people: 4,806 persons Capacity building in disaster prevention and management: 60 beneficiaries Sensitising in election and democracy in the D.R.C: 96 beneficiaries Total of beneficiaries 4,962 beneficiaries
V. IMPLEMENTATION SCHEDULE
The duration for the implementation of this appeal will be 8 months. This timeframe is necessary considering the uncertain security environment and potential regular inaccessibility in large areas due to access denials, difficult terrain and seasonal rains: June 2005 to 31 January 2006.
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VI. ADMINISTRATION & FINANCE
Administration An experienced Director, qualified in community development, administration and management supervises the Emergency Department. He ensures the follow-up and monitoring of the activities and is responsible for reports. The Director is assisted by an accountant, a financial secretary, a psychologist, a sociologist, a nutritionist, a logistician, a nurse and other consultants.
Finance The department has a self-assessment and supervision mechanism, which enables it to avoid as much as possible, unauthorised depletion of the department resources.
The president of ECC/NK is among the 3 signatories for withdrawal of funds from the bank. Once the funds are deposited in the department accounts at least three signatures are required to release the money - that of the director of the department, the accountant and the cashier. Any request for funds must be backed by a written order stating the need for funds by the requesting service and it should tally with the budget lines and activities planned in the project taking into account the donor’s specifications.
Pay slips justify funds that were used for the project such as wages, invoices for goods purchased, etc.
VII. MONITORING, REPORTING & EVALUATIONS
Monitoring and evaluation of the activities will be carried out by the responsible officers designated by the local churches.
Reporting Schedule: Interim narrative and financial reports due at ACT CO by 31 October 2005 - within one month following mid-term of project. Final narrative and financial reports due at ACT CO by 31 March 2006 - within two months of end of project. Audit report to be received by ACT CO no later than 30 April 2006 within three months of end of project.
VIII. CO-ORDINATION
A meeting of local ACT partner members takes place every two moths in order to assess the development of the activities of each ACT partner involved in the Appeal implementation. In the cited meetings, each partner shares with others his experience, difficulties encountered and advantages, as far as field activities are concerned.
Every three months a meeting of ACT partners responding in the East of the D.R. Congo is held to exchange information and take new directives if necessary. Local authorities, church leaders and local committees are collaborators and reliable sources of information.
The project team meets every Saturday to assess the activities that have been realised over the week and takes that opportunity to plan new activities for the coming week.
IX. BUDGET Estimated Expenditure ECC- North Kivu Province
Description Type of No. of Unit Cost Budget Unit Units USD USD Assistance to 801 displaced families Direct assistance Beans (food) & seeds kg 50000 0.60 30,000 Description Type of No. of Unit Cost Budget
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Unit Units USD USD Kitchen kits kit 801 15.00 12,015 Boreholes borehole 14 500.00 7,000 Medicines kit 5 1,000.00 5,000 Women clothes pce 801 7.00 5,607 Supervision /finance staff man/day 90 20.00 1,800 Food, seed & medicines transport trip 8 500.00 4,000 Co-ordinator man/day 120 30.00 3,600 Social agents man/day 60 5.00 300 Sensitisation man/day 140 5.00 700 Used clothes pce 4005 3.00 12,015 Toys pce 4005 3.00 12,015 Hoes pce 1602 2.50 4,005 Office supplies, files & equipment Lumpsum 1 1,500.00 1,500 Staff transport 4X4 trip 35 100.00 3,500 Sub Total 103,057
Training and workshop Identification of trainees & committees Lumpsum 1 500.00 500 Files & other training materials Lumpsum 1 1,500.00 1,500 Transport for trainers & trainees trip 65 20.00 1,300 Meal for participants meal 350 5.00 1,750 Training materials kit 30 25.00 750 Accommodation/room for trainers day 27 25.00 675 Purchasing brochures pce 150 10.00 1,500 Finance staff man/day 90 10.00 900 Perdiem for trainers man/day 30 50.00 1,500 Follow up man/day 30 50.00 1,500 Co-ordinator man day 180 10.00 1,800 Staff transport man/day 20 45.00 900 Sub total 14,575
Emergency Preparedness and Prevention Identification of trainees & committees Lumpsum 1 500.00 500 Per diem man/day 30 50.00 1,500 Accommodation night 120 25.00 3,000 Catering for participants meal 350 5.00 1,750 Training materials kit 30 25.00 750 Purchasing brochures pce 150 10.00 1,500 Supervision /finance staff man/day 90 20.00 1,800 Follow up man/day 30 50.00 1,500 Transport for trainers & trainees trip 65 20.00 1,300 Co-ordinator man day 180 10.00 1,800 Office supplies & equipment Lumpsum 1 1,000.00 1,000 Sub Total training 16,400
Administration E-mail, fax and post office Lumpsum 1 855.00 855 Report production and translation page 60 10.00 600 Attendance ACT co-ordinating meeting Lumpsum 1 1,500.00 1,500 Sub total Administration 2,955
Audit fees Lumpsum 1 2,500.00 2,500 Bank fees Lumpsum 2,784
TOTAL EXPENDITURE 142,271
I. REQUESTING ACT MEMBER
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• Bureau Oecuménique d’Appui au Développement (Ecumenical Office for Development Support)
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The Ecumenical Office for Development Support « BOAD » is an NGO initiated in North Kivu to respond to the need of local organisations and churches, providing them a dialogue with partners from abroad concerned with the bettering of living conditions for disaster-stricken populations in North Kivu.
BOAD has been in Goma since October 1997 with the support of the Ecumenical family.
BOAD does not itself implement projects but is concerned with the quality of services offered through its partners, local NGOs and church structures. BOAD is thus concerned with the technical and institutional capacity building of those local NGOs and churches partners.
BOAD works with 12 local NGO’s and church structures and as far as this appeal is concerned will work through the following six partners:
ASSOPELKA: Association of livestock breeders from Kasando settling in Kirumba, Lubero territory. It usually provides assistance in the promotion of livestock breeding and has implemented livestock breeding projects for displaced families with malnourished children through the AFDC 22 and 41 Appeals
CEPROSSAN: The Centre for Socio Sanitary Promotion is a local lay organisation in Butembo. They respond in the domain of Community Health in urban and rural areas of the Beni and Lubero territories (North Kivu.) In AFDC 11 and 31 Appeals, it implemented the fixture of 300 springs of potable water in favour of villages hosting displaced people.
Both ASSOPELKA and CEPROSSAN receive support from BOAD for their humanitarian activities in the « Beni – Lubero Humanitarian Cell » in Beni and Lubero territories. They are associated there with another structure, the Anglican Church. In September and October 2003 this cell distributed non-food assistance to 2,170 displaced families.
CODECO: The committee for Community Development is based in Rutshuru and is concerned with Capacity Building and specifically in the domain of hydraulics. With its experience in hydraulics it implemented a project to fix a 15 km long water canal in favour of 5,700 displaced and new returnees to the parish of Karambi in the AFDC22 appeal.
GAIDER: This group supports rural development initiatives in the Rutshuru territory. It is concerned with food security and has implemented humanitarian assistance programmes through the AFDC11 and AFDC 22 Appeals in favour of displaced families returning to the Rutshuru territories. It is also concerned with capacity building.
ASMADI: The women’s association for integrated development is located in Rutshuru. It is a women’s organisation profiting from the close monitoring BOAD grants its local partners. It responds in food security, health and adult education. It has also participated to the implementation of the AFDC11 and 22 Appeals.
The three organisations GAIDER, CODECO and ASMADI are based in Rutshuru territory. After the training in disaster preparedness and management in December 2004 they found it better to work together to assist the families facing displacement or hosting relatives. In the present Appeal, the three organisations will work together in the distribution of non food items and agriculture inputs.
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ALCM: This organisation is basically run by women to combat malnutrition in the Masisi territory. It is one of the 12 BOAD partner organisations profiting from close monitoring. It has also assisted in the implementation of AFDC 11 and 41 Appeals. In the present appeal it will distribute farming inputs and non food items to displaced families and survivors of the conflict situation that flared up in December 2004.
III. DESCRIPTION OF EMERGENCY SITUATION
December 2004 has been one of the most troubled periods in the North Kivu province. After Rwanda announced it was sending troops into DR Congo the Congolese government also deployed more troops in the North – Kivu province mainly to secure its borders with Rwanda. These troops were also to hunt the so called ““interahamwe”, a pretext Rwanda used to justify sending troops into DR Congo territory.
The government troops were mainly deployed in two area Beni - Butembo and Walikale – Masisi. This has prompted conflict between the former rebel soldiers who now oppose the re-deployment and the loyalist troops in Kanyabayonga and Walikale.
During the same period, there was confrontation between former « May May » and the former rebel army of the Rassemblement Congolais pour la Démocratie (RCD) Goma for the control of Nyabyondo town in Masisi territory. Meanwhile in the Rutshuru territory around 56 civilians from Buramba village are slaughtered by troops from the former Armee nationale congolaise (ANC) of the RCD Goma. As if this were not enough, the rebel troops went on a rampage of pillage and rape in the villages in Rutshuru, Lubero and Masisi territories.
This continual conflict and gross contempt for human rights has resulted in the displacement of the population – in the North (Kanyabayonga – Butembo), almost 200,000 people have moved from the towns of Kanyabayonga, Kayna and Kirumba towards Butembo. In the West (Nyabyondo area) almost 30,000 people have moved to villages in the Walikale territory. In the south at Rutshuru, almost 10,000 people have moved either to Uganda, or to some more secure places such as Kiwanja, Rutshuru, Rubare-Kako and Kisharo in Rutshuru territory.
The confrontations have since ceased in Kanyabayonga and Nyabyondo and some of the population is starting to return. Others, meanwhile, are hesitant and in fear that conflict could break out again.
Description of the humanitarian situation on the field In December 2004 BOAD partners attended a disaster prevention and management training. Immediately afterwards they had to deal with the results of the fresh outbreaks of conflict and violence. They thus carried out a general assessment of the humanitarian situation in their areas. This mission covered 33 areas: Kiwanja, Rutshuru-centre, Rubare-Kalengera, Busanza, Kisharu, Kihito and Nyamilima in Rutshuru territory, Kanyabayonga, Kayna, Kirumba, Kaseghe, Kitsombiro, Lubero, Butembo in Lubero territory and Kasheshe, Manyema, Mutongo, Luashi, Masisi-centre and Buabo in the Masisi.
KANYABAYONGA-BUTEMBO AREA: The assessment shows that more than 200,000 people had been displaced from their home villages and towns in Kanyabayonga, Kayna, Kirumba, Kaseghe on the road Kanyabayonga to Butembo. This displacement had been progressive according to the progression of the dissident troops and the rampaging Forces armées de la République democratique du Congo (FARDC) troops. The displaced are now more than 150km away from their homes. During the peak of hostilities there was systematic looting of houses, 46 cases rape, 20 people were shot dead, looting of community infrastructures, shops, pharmacies and saving banks, destruction of crops in the fields, etc.
With the cessation of hostilities, the setting up of a no man’s land, the deployment of UN troops in the region and the initiative of the new commander of the 8th military region to amalgamate various regiments, the population is now starting to return.
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The assessment team has identified 45,534 vulnerable families among the 36,466 returnees in the Kanyabayonga-Matembe area. These not only include those who fled the confrontation in December but also 9,068 displaced families from Ikobo, a village in Walikale territory.
In the Kitsombiro – Butembo area, further in the north of Lubero territory, partners have identified 9,959 displaced families from the Kanyabayonga and Matembe towns and villages.
About 400 displaced families who were benefiting from an agricultural rehabilitation programme through the AFDC41 appeal, have witnessed the destruction of their crops and looting of their livestock by soldiers.
Living conditions of almost 55,493 displaced and returnee families are horrendous. The families are destitute and have almost nothing – no access to food, medical care or means for survival.
Towards the north, in the sites of Muhangi, Lubero, Kitsombiro and Butembo, the international NGO German Agro Action (AAA) and the Congolese government have distributed, through the CARITAS, food and non food items to almost 2,500 displaced families. In the south, however, the population have refused food items brought to them. They believe that peace in the region and assistance in terms of local production can be of better help to the population.
RUTSHURU AREA Families in the villages of Kiwanja, Rutshuru-centre, Rubare-Kalengera, Kisharo, Kihito, Nyamilima and Busanza are hosting displaced families from Kibirizi, Vitshumbi and Kanyabayonga, fleeing confronting between government troops and mutiny troops of former RDC Goma ANC. Others have come from Buramba, village escaping the slaughter of civilian populations by ex- ANC troops.
Even though the population in the villages are relatively secure, they have no access to their fields, which are now under the control of armed groups. Those armed groups, together with others from government troops, are the perpetrators of human rights violations including pillage, looting and rape. Local men are coerced into serving these groups, bringing food and water, building shelters, etc.
BOAD partners have identified 1,362 families – around 8,105 persons in this area. Among them there are 88 non-accompanied children, 283 orphans, 215 disabled persons, 239 elderly and 209 widows. The displaced had to abandon all their belongings and now depend totally on the solidarity of the host population.
Pillage has been systematic in the village of Buramba and more than thirty people are reported to have been assassinated, and rape cases average at about 4 every month according to the Rubare health centre). Access to food and to medical care is difficult for these destitute families.
Until 10 January, out of the 1,861 identified families, only 216 have been able to obtain assistance from the Congolese government through the CARITAS/Goma. This assistance comprised for each family: 10kg of beans, 3 litres of refined oil, 15 kg of maize flour, 2 kg of soap, 0,25 kg of salt and 1 plastic bucket. The local church of the Baptist Community in central Africa (CEBCA) has organised a collection in favour of these displaced and gathered: 100 blankets, 150 jerry cans, 12 sets of sauce pans and some second hand clothes. Unfortunately all this assistance is insufficient taking into consideration the massive needs of the displaced.
MASISI – WALIKALE AXIS 26,000 people from 27 villages in the Masisi territory have fled to four areas: Nyabyondo - Mahanga, Nyabyondo - Luberiki, Nyabiondo - Mutongo and Luashi - Masisi. The majority of the displaced have headed towards the Nyabyondo – Luberiki area (+/- 18,000 people) in the direction of Walikale and the Luashi - Masisi area in the direction to the main administrative town in Masisi territory.
The villages where the displaced are now being hosted were long ago abandoned because of inter-ethnic conflicts in Masisi which started in 1993. Tthanks to the opening of the Masisi - Walikale road last year some people have returned. However, these are areas where the agricultural production was always rather low –
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even in times of peace.
The displaced have had to leave all belonging behind in their flight to safety. It has been reported that dozens of people have been killed, women and small girls raped, houses looted and razed to the ground and crops looted and destroyed. 509 families who had benefited from a distribution of tools and seeds in AFDC 41 had to abandoned their fields of standing crops which were estimated to yield around 10 tons of beans and groundnuts.
Some medicines have been provided by the international NGO Save the Children Fund (SCF) and the International Committee of the Red Cross ( ICRC) but in insufficient quantity according to the needs. After dialogue with representatives of the displaced, it has been decided that priority should be given to the restoration of security and peace building in the region, so as to facilitate the return of all the displaced to their home villages, as well as the revival of their daily activities. Basic items for survival are now the most urgently needed as shown in the following table.
Site Fundamental problems Needs targeted Target category Numbers for a response Kanya- - Difficult access to medical care - kitchen ware Returnees, - 7,665 returnee bayonga - food shortage in the area - farming inputs displaced families - Insecurity & rape (seeds & hoes) families victims - 3,264 displaced - Shortage in household equip for - blankets of looting & families cooking. vulnerable - the returnees & displaced are families exposed to cold at night - difficulties in restarting livelihood activities because of shortage of necessary inputs
Kayna Idem Idem Returnee families 6,827 returnee families & displaced & 960 displaced vulnerable families. families Luofu Idem Idem Idem 3,855 returnee families, 1,028 displaced families Kamandi Idem Idem Displaced 834 displaced families families Kikuvo Idem Idem Idem 751 displaced families Kirumba Idem Idem Returnee families 10,627 returnee & displaced families & 1733 vulnerable displaced families families Kaseghe Idem Idem Idem 6401 returnee families & 333 displaced families Matembe Idem Idem Idem 1091 returnee families & 165 displaced families Kitsombiro Idem plus an unusual increase of Idem plus soap Dependant 2,629 families for skin diseases and water borne displaced kitchen wares and diseases families inputs 1,315 for the blankets Lubero Idem plus an unusual increase of Idem Dependant 1390 for kitchen wares skin diseases and water origin displaced and inputs ; 690 for diseases families the blankets Kagheri Idem Idem Idem 212 families Kaviru Idem Idem Idem 121 families
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Musienene Idem Idem Idem 158 families Muhangi Idem Idem Idem 924 families Lukanga Idem Idem Idem 42 families Itili Idem Idem Idem 242 families Masereka Idem Idem Idem 968 families Kipese Idem Idem Idem 390 families Kitsimba Idem Idem Idem 78 families Katondi/ Idem Idem Idem 600 families Kasima Bikara/ Idem Idem Idem 200 families Ndihira
Site Fundamental problems Needs targeted Targeted category Numbers for a response KIWANJA - food shortage Non food : Vulnerable 448 families of - No schooling due to lack of school - Blankets, displaced families 2,081 people supplies - soap for laundry - difficult access to medical care - kitchen wares - increase of respiratory diseases due to lack of protection against cold nights. - insufficient meals, lack of kitchen utensils, Kisharo Idem Idem Dependant families 198 families (recently arrived & comprising 860 vulnerable people) people Kihito Idem Idem Displaced families 72 families - 341 from Buramba people Nyamilima Idem Idem. Idem. 168 families of 840 people. Rubare- Idem Idem Idem. 197 families - 844 Kalengera persons Busanza Idem Idem Idem. 27families of 101 people Rutshuru Idem Idem Idem. 252 families
Nyabiondo - famine in displaced families Non food ; Returnees, 1,950 returnee - increase of cases of respiratory - farming inputs vulnerable families among diseases due to lack of protection at (hoes and seeds) families, the which 50 are night time. - kitchen wares homeless homeless - difficulties in preparing food due to - blankets lack of kitchen utensils. - Sheeting - difficult access to health care - no schooling for displaced children. Bukombo Idem Idem but without Returnee 960 returnee families sheeting vulnerable families including 300 children who have no schooling possibilities. Kaandja Idem Idem plus sheeting Returnee 810 returnee families vulnerable families among whom 210 are homeless Kinyumba Idem Idem but without Idem 930 returnee families sheeting Masisi- Idem Idem Idem 1787 displaced centre families. Criteria for selection
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A total number of 63,297 families have been victims of the unfortunate events of last December. 41,116 families have already returned in their respective villages. 22,223 families are still displaced and live with host families in the Masisi and Rutshuru territories, as well as in the north of Lubero territory (viz., from Kitsombiro to Butembo).
BOAD, together with its partners, is intending to respond in sites fitting with the hereunder defined criteria: a site overun by the events of December 2004 Accessibility Sites where response from previous programmes (AFDC 41) have been destroyed by war Sites not likely to be targeted by other actors.
From experience and field reality, these sites have been selected: 13 sites in the Lubero territory (Luofu, Kivuvo, Kamandi, Matembe, Kipese, Kagheri, Kaviru,Musienene, Muhangi, lukanga, Itili, Masereka, Kitsimba), 2 sites in the Masisi territory (Nyabyondo and Masisi centre) and 7 sites in the Rutshuru territory (Kiwanja, Kisharo, Kihito, Nyamirima, Rubare _ Karengera, Rutshuru and Busana). These sites have a total of 15,950 disaster stricken families of which 6,354 are displaced and 9,596 are returnees. The assistance beneficiaries will be selected according to criteria defined in the table below:
IV. GOAL & OBJECTIVES
Goal Contribute to the survival of the populations over run by war in December 2004 in Nyabyondo and Kanyabayonga in North Kivu. Also to develop the capacity of local organisations in the management of emergency situations.
Objectives • Increase food security for 9,959 families who fled the conflict in Nyabyondo and Kanyabayonga in December 2004 and to help them participate to their food autonomy through supplying them with farming tools, seeds and kitchen utensils. • Facilitate protection against respiratory diseases in the most vulnerable (the elderly, children, widows and patients) in almost 5,000 displaced families or new returnees by supplying them with blankets. • To develop local organisations’ capacity to mitigate and respond to emergency situations.
Activities According to the objectives 1 and 2, the following activities will be developed:
Activities Results Duration Prepare the assistance implementation by - BOAD has held two workshops with its 10 days training partners, issuing printings and other partners at Butembo & Rutshuru – Goma work and monitoring tools - Documents / reports describing the methods and procedures for response & monitoring are consolidated & available for each partner. Identifying & organising the beneficiaries - Each targeted site has a beneficiaries’ 10 days fulfilling the selection criteria committee comprising 50% ladies. - The lists of beneficiaries fulfilling the selection criteria are available for BOAD, the partners and the beneficiaries’ committees. - The structure of the assistance distribution framework is elaborated & the responsibilities well defined at all levels. Supply inputs & items to distribute Purchase agreed with suppliers giving best 18 days conditions to deliver: 797 crates of 25 hoes, 996 bags of 50kg of beans seeds (AND 10), 225 bags of 50 kg of maize seeds (KASAI), 225 bags of 50 kg of groundnuts seeds, 50 kg of market gardening seeds (1,000 boxes), 400 bundles of
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ordinary blankets (25 pieces per bundle), 5,000 kits of kitchen wares, 6,846 PVC wrapping. Targeted distribution of food, to families - Logistics set up to receive the assistance. The 10 days with malnourished children, displaced beneficiaries’ committees possess the lists of families and their hosts, and other assistance and the distribution timetable. vulnerable groups - Each targeted beneficiary has an identifying counter. Transport of items to the distribution sites - 12 teams of 6 people are available on the 12 & distribution. distribution sites - Three BOAD staff supervise the distribution in the Butembo- Luofu, Rutshuru - Nyamilima and Masisi - Nyabyondo areas. - Each family targeted has received the assistance as planned. (2 hoes per couple) Organise & ensure the monitoring of the - According to the kind of seeds, it is done per use of the assistance / inputs received by the beneficiary family: 4 acres of beans, 2.5 acres of beneficiaries. maize, or 2.4 acres of groundnuts, and 20 acres Determine to what extent the project has of vegetables. contributed to reducing the food shortage in - At the end of the cultural season, at least 80% the beneficiaries’ families. of beneficiaries of farming inputs cover their need in seeds, apart from the harvest directly consumed.
According to objective n° 3 Activities Result Duration Organise three workshops about emergency A practical emergency response plan for local 30 days response planning for Beni – Lubero, organisations is set up for periodic activation. . Rutshuru – Goma and Masisi – Walikale Organise a periodical dialogue framework - Three local humanitarian cells for dialogue about the humanitarian situation in local are held respectively at Butembo, Rutshuru & partners’ response areas. Masisi at least once a month. - BOAD participates in the dialogue of each cell at least once per term. - A data bank on the humanitarian situation in the North Kivu is set by BOAD. Ensure monitoring field visits by BOAD A member of BOAD staff visits each 6 months covering programme activities, development beneficiary committee at least three times and issue of ad hoc reports. during the six months of the project: preparation for distribution, at the distribution and at the harvest of food crops (end of farming season). Organising the financial & narrative reports Final reports are certified before they are 24 days as well as the audit for partners and BOAD. transmitted to the ACT Co-ordination Office
V. TARGETED BENEFICIARIES
Assistance Number & category Identification criteria Localisation of beneficiaries Farming inputs 9,596 returnee & - be a returnee and / or a displaced family. - villages in Masisi territory (seeds & farming displaced families - be identified as a vulnerable family due to - villages in the Lubero tools) events of last December 2004. territory. - Have a space for gardening of at least 30 - villages in the Rutshuru acres territory Non food : 5,000 returnee - be a displaced or returnee family and settle - villages in the Masisi kitchen wares families. in the milieu. territory and blankets - Having been a victim of the last December - Villages in the Lubero 04 hostilities. territory.
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- be under the responsibility of a vulnerable - villages in the Rutshuru person territory Capacity 6 BOAD partner - be BOAD partner organisation involved in - Goma, Masisi, Lubero and building. organisations the implementation of the appeal. Rutshuru territories.
VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Assistance Sites Assistance Beneficiaries Quantity of Needs Implementing partner assistance Masisi, Hoes 9,959 families 2/family 19,918 hoes All the partners involved Nyabyondo, except the CEPROSSAN Luofu, Kamandi, Kikovu, Matembe and the six sites from Rutshuru Idem Bean seeds idem 5kg/family 49,795kg idem Masisi & Maize seeds 3,737 families 3kg/family 11,211kg ALCM Nyabyondo Idem Groundnut idem 3kg / family 11,211kg idem seeds Luofu & Market 4,946 families 10gr. / family 49,460gr. ASSOPELKA Matembe gardening seeds All the sites Kitchen 5,000 families 1 kit / family 5,000 All the partners involved targeted utensils Idem Blankets idem 2 / family 10,000 Idem pieces
Goma, Support to The BOAD Support to Miscellaneo BOAD Rutshuru, partners & local partners exchange us supplies Masisi and exchange meeting and & logistics Butembo meetings field visits to on the field. assess humanitarian situations
Activities
Objective 1:Contribute to food security in displaced & returnee families. Objective 2:Safeguard the displaced & returnee families’ health and dignity. Activities Results Duration Reassess the situation on the field The new needs are identified, assessed 15 days & local committees are set up Make final lists of beneficiaries & distribute Statistics about beneficiaries are set up 15 days counters to targeted beneficiaries & the beneficiaries are located Purchasing goods & supplying distribution Each site is provided with appropriate 21 days sites goods for an efficient distribution Distribute the assistance Each family receives the planned 30 days assistance Monitoring, & accompaniment of the Each report issued fits with the reality 90 days
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programme implementation & development & planning Checking programme procedures and results An external audit & participative 15 days assessment of the activities impact are carried out. A final report is issued & transmitted to ACT & donors Objective.3. Grant the BOAD local partners with capacity building. Set up two local humanitarian cells at Masisi A local humanitarian cell with BOAD Six months and Rutshuru. local partners will be set up in the Masisi and Rutshuru territories from May 2005. There will be a monthly information report about each partner’s projects. Organise a periodical dialogue framework A dialogue framework is organised Per semester between the three local humanitarian cells each semester with representatives from each cell and BOAD from July 2005. A data bank is set up in Goma for humanitarian response Organising field visits for assessment and At the end of November 2005, a Six months monitoring of the humanitarian situation geographical map of disaster areas & eventual security zones, together with their potentials, will be drawn up.
Implementation methodology The project will be implemented in the three areas grouping at least two of the BOAD partners involved in the implementation. Because of shortcomings noticed with some partners while implementing the AFDC 41 Appeal, especially concerning the purchase, the transport and the distribution of items, the BOAD will deal with ordering all the items to be distributing, respecting the ACT procedures. The choice of suppliers will be carried out according to their ability to deliver the items to the distribution sites. The BOAD will then supervise the distribution on all the sites. The field partners will be concerned with organising the optimal setting for the distribution activities implementation (re-assessment of the situation, making final lists of beneficiaries and distribution counters, hiring local casual labour, issuing statistics for the report, etc. and monitoring the assistance usage. Monthly meetings will be held in each area to ensure the development of the project implementation and discussion of the other aspects related to the programme.
Beneficiary Committees will be set up in each area for the sharing of information and opinions within the communities and with the implementers. Those committees will receive the assistance delivered in signing dispatching slips and check the distribution of items in countersigning the distribution slips. The distributors will preferably be recruited among the assistance beneficiaries, under the supervision of the beneficiaries’ committees. These committees will comprise at least 50% women .
Required resources for the implementation (material and human)
Resources At the level of the BOAD At the level of the partners Personnel 5 BOAD staff including the Co-ordinator , In the field the following will be required by the Programme Manager, the Finance & each partner: a supervisor, a logistician, an Administration Manager, driver and one account, a cashier. Distributors and handlers supervisor for the daily monitoring of field will be daily hired preferably among the activities beneficiaries. Equipment 1 desk top computer for partners responding in Masisi to facilitate the issuing of reports. (The laptop purchased in the AFDC 41 Appeal is used at the level of the BOAD and will continue to be used for training
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activities with the retro-projector. The need of a desktop is relevant for the partners. It will be used for making reports, producing, exploiting and analysing data banks about the humanitarian situation in the Masisi region.) Transport Depreciation fees for the BOAD vehicle Hiring 4 and 10 tons vehicles for transport used for field visit activities of assistance to the site and a motorcycle for the supervisor’s visits.
Planing assumption The main risks and assumption associated with the activities under this appeal are primarily linked to the political process. If the considerable pressure already being exerted by the international community through the CIAT, MONUC and successive Security Council Resolutions fails to deliver the desired political outcomes, notably the organisation of elections and a successful democratic transition in 2005.
Transition from Relief to Development Assistance planned in the framework of this appeal is restricted to emergency relief in favour of displaced families who are today facing real difficulties for their daily survival. Rehabilitation will be planned at the end of this appeal implementation if security conditions allow.
BOAD local partners capacity building After the disaster preparedness training held in December 2004 in the framework of the AFDC41 Appeal, it is now time to put that newly acquired knowledge into practice. It will include a particular monitoring of the development of humanitarian situations and exchanges with other partners in order to identify the most frequent disasters. This will facilitate the drawing up of a map showing the disaster areas, risk areas and eventual security areas and their potentials.
VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration & Finance The BOAD Co-ordinator is responsible for overall implementation. Activities will be implemented by six of BOAD’s local partners, but BOAD remains overall responsible for implementation and reporting to ACT CO and donors. The partners will be directly responsible for the activities they are implementing and hiring human resources. The BOAD will sign a partnership agreement with partners involved according to specific activities to be realised by each partner.
BOAD is responsible for the finances. All the contributions will be received in the BOAD bank account. All funds withdrawals will be carried out according to BOAD’s financial management procedures. Partners involved in the Appeal implementation will justify to BOAD all the expenses in the field. BOAD is responsible for the issuing of activity and financial reports for the donors.
Monitoring BOAD will carry out monitoring at all levels: suppliers, sites, distribution; according to commitments to be signed with the implementing partners.
At the level of the sites, BOAD co-ordination, through the Co-ordinator’ or the Programme Manager’s monthly monitoring visits, will ensure the development of the activities on the field and provide support in reaching planned results.
The BOAD control committee will also ensure that financial procedures have been respected as well as regular and efficient monitoring of field activities. This task will be completed by the external audit.
Reporting
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This is the responsibility of BOAD. At the end of field activities, an audit will be requested and the report will be transmitted to sponsors.
Reporting Schedule: Interim narrative and financial reports due at ACT CO by 31 October 2005 - within one month following mid-term of project. Final narrative and financial reports due at ACT CO by 31 March 2006 - within two months of end of project. Audit report to be received by ACT CO no later than 30 April 2006 within three months of end of project.
VIII. IMPLEMENTATION TIMETABLE The duration for the implementation of this appeal will be 8 months. This timeframe is necessary considering the uncertain security environment and potential regular inaccessibility in large areas due to access denials, difficult terrain and seasonal rains:
Implementing schedule N° Activities Implementing period 01 Farming inputs During agricultural season from July to December 05 02 Distributing non food item July to August 05 03 Capacity building From June to January 06
IX. CO-ORDINATION
BOAD will continue to organise monthly meetings to for the exchange and sharing of experiences. BOAD, along with other ACT International partners responding in the eastern part of the DR Congo will continue to meet periodically to discuss about the Appeal activities.
Exchange on the appeal activities will also take place during the different co-ordination meetings with other humanitarian actors of the North Kivu province.
X. BUDGET
Estimated Expenditure BOAD
Description Type of No. of Unit Cost Budget Unit Units USD USD DIRECT ASSISTANCE Farming Inputs and Non Food Farming tools, seeds and non food items Hoes crate 797.00 62.50 49,813 Beans 50 kg bag 996 20.00 19,920 Maize 50 kg bag 225 25.00 5,625 Groundnuts 50 kg bag 225 57.50 12,938 Market gardening box of 500 gr 1000 4.00 4,000 Blankets bundle 400 175 70,000 Kitchen wares packet 5000 18 90,000 Wrapping material piece 6848 0.5 3,424 Sub total farming inputs and non food 255,719
Transport and Logistics Hiring 10T vehicles month 1 1500 1,500 Description Type of No. of Unit Cost Budget Unit Units USD USD Hiring 4WD vehicles month 3 1000 3,000 Hiring a motorcycle month 6 500 3,000
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Warehousing month 3 200 600 Handling lumpsum 1 500 500 Sub Total Transport 8,600
Administration and operations Co-ordinators of activities man/day 396 25 9,900 Supervisors man/day 600 20 12,000 Distributors of assistance man/day 306 10 3,060 Putting assistance in kits man/day 750 5 3,750 Office supplies lumpsum 1 600 600 Local communication lumpsum 1 1500 1,500 Accountancy and secretary man/day 432 15 6,480 Producing work tools lumpsum 1 500 500 Issuing reports lumpsum 1 200 200 Sub Total Administration and Operations 37,990 TOTAL COST OF DIRECT ASSISTANCE FARMING INPUTS AND NON FOOD 302,309
CAPACITY BUILDING Setting up response planning Assessing humanitarian situations term 3 1000 3,000 Workshop for emergency response planning day 9 500 4,500 Office supplies kit 12 50 600 Local communication month 12 50 600 Exchange with other actors Co-ordination meeting local ACT day 6 150 900 ACT consultation man/day 8 150 1,200 Issuing information lumpsum 1 1250 1,250 Monitoring-assessment of the programme activities Field visits month 8 250 2,000 Restitution meeting lumpsum 8 50 400 Fuel litre 1200 1 1,200 Other vehicle charges lumpsum 1 1500 1,500 Assessing results lumpsum 1 5000 5,000 Monitoring team man/day 100 30 3,000 Equipment Desk top computer piece 1 2000 2,000 TOTAL COST CAPACITY BUILDING 27,150
ADMINISTRATION Mobile communication charges cards 250 5 1,250 Office rent, water, electricity month 6 500 3,000 E-mail, fax and post lumpsum 1 800 800 Reports lumpsum 1 200 200 Account audit lumpsum 1 3500 3,500 TOTAL ADMINISTRATION 8,750
Bank charges (2%) 6,764
TOTAL EXPENDITURE 344,973
I. REQUESTING ACT MEMBER
• Eglise du Christ au Congo (Church of Christ in Congo) Provincial Department of Emergencies in the Maniema
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II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The Maniema ECC has 14 member churches including the 7th CEGC, the 8th CEPAC, the 16th CECA, the 21st CENCA, the 24th CLMK, the 26th CMLCC, the 30th CPCO, the 37th CADC and the 40th CECA. It covers all the Maniema province with its humanitarian activities.
Right at the beginning of the DR Congo recurrent wars, Maniema ECC organised a Provincial Department of Emergencies mostly concerned with:
Food security: Distributing agricultural inputs to war displaced families and fishing inputs to fishermen.
Trauma healing in favour of war victims: Identifying victims of armed conflicts with specific attention to rape victims (in July 2004 there were 700 new cases of rape). These people are assisted on the economic, medical and psychological levels.
Community health: Sensitise communities on the fight against HIV/AIDS while distributing inputs and identifying women who have been victims of sexual abuse.
Civics: Training Development NGO’s and church leaders about conflict resolution.
Maniema ECC partners: There are two main groups of local partners: • Internal partners who are the 14 member communities mentioned above. • the external partners who are the development NGOs and Associations. For this appeal seven of the partners previously involved in emergency activities are being retained because of their experience. These are: − The KINDU-KALIMA-LUBILE area: the ECC/ 24th CLMK, the Association of fish farmers from Kalima (A.PI.Ka) and the Nazareth Association − The LUBILE-PANGI area: the ECC/ 24th CLMK − The KINDU-KAYUYU-KAMPENE area: 7th CGEC, 8th CEPAC and ASODEMA (Solidarity Association for the Development of the Maniema).
These partners have proven to be efficient in identifying war victims (displaced and rape victims), as well as in distributing assistance. They are well structured and have viable human resources.
III. DESCRIPTION OF EMERGENCY SITUATION
Maniema stabilised in 2004, following the reunification and deployment of the national army and the reopening of the railway line from Lubumbashi to Kindu. Access to healthcare is improving, but the Province remains food insecure owing to the lack of good quality agricultural inputs and a local tendency to neglect farming in favour of mining: pockets of acute malnutrition persist. However, assuming there is no negative fallout from Maniema’s troubled neighbours to the East, no major population displacements are expected in 2005.
Situation This emergency concerns the rehabilitation of the many war displaced families who have already returned to their place of origin. However, these areas have continued to be plagued by outbreaks of conflict between the different armed groups.
Impact on human lives in the region With the deteriorating of the humanitarian situation living conditions have become deplorable. 11,000 families are facing serious food insecurity and the 2,500 displaced being hosted by families are stretching to breaking point the coping mechanisms of the host families. 7, 652 people have died and 3,814 suffer from
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malnutrition; 98.2% of the population has no access to drinking water, thousands of school-age children are missing an education.
Description of material damage Material damage is extensive as the villages were plundered and razed to the ground by the various armed groups. 70% of the basic infrastructures (schools, health centres, churches, community buildings, etc) have been destroyed. The people had to flee for their lives and were forced to leave all belongings behind including farming tools and livestock. The returnee populations are presently trying to rebuild their homes.
Description of the present situation Most of the populations from the Maniema area are farmers who previously were able to produce enough for home consumption and sale. Now they are resettling and trying to restart their livelihood but are hindered because they have no resources to restart farming and lack the most basic items for survival. The needs are immense in comparison with any assistance that has been forthcoming. Many feel they are forgotten as they have received little or no assistance to date – villages in the territory of Pangi are in this situation.
Beneficiary selection • KINDU-KALIMA-LUBILE Axis: 150 kms 7 distribution sites grouping 5 villages each, where targeted vulnerable are located in the following sites: MUMBUZA, KAGELYA, MAMBWE, FATAKI, KENYE, MOBILE and LUBILE.
• KINDU-KAYUYU axis: 100 kms. 3 distribution sites, grouping 5 villages each; the targeted beneficiaries are located in: LUKALAKALA, KINGOMBE - BALI and KAYUYU.
Ten distribution sites will be organised in villages where health centres have already been set up by the ECC and other local partner organisations such as the health authorities.
Vulnerability indicators in the region
• 234,000 people have been internally displaced in the region abandoning their personal belongings as well as livelihood - agricultural and fishing inputs during the conflict. • 12, 2%: infant mortality rate due to the deplorable living conditions. • 12, 2% chronic diseases. • 47, 4% suffer food insecurity and can only manage one meal a day. • 98, 2% of the whole populations have no access to drinking water. • 3, 7% rate of HIV / AIDS because of ignorance and poverty.
Maniema ECC as well as partners and NGOs have branches dealing with emergency activities in the various areas. Partners are re-organising the population to help them of with food crops and fishing. Ad hoc peace building education will help to reduce the hatred and ill feeling that has grown during the conflict. Other NGOs in the area include: • The MERLIN: in the medical domain • The COOPI: in the nutritional domains • The FHI: in the food security domain • The ACTED: in food and non food items • The CARE: in the social reinsertion • The OCHA : in the data collection.
Maniema ECC will request technical advice for OCHA and FAO as far as questions related to food security are concerned.
IV. TARGETED BENEFICIARIES
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Criteria for selection beneficiaries • Be a displaced farmer or returnee family lacking the basic necessities for survival such as cooking kits, farming tools or food crop seeds. • Families living in temporary shelter and in the most deplorable conditions. • Families with some members suffering or threatened by malnutrition.
Number of families per response axis: N° Area FAMILIES 01 Villages on the Kindu-Kalima- Lubile area 800
02 Villages on the kindu – Kayuyu area 600
TOTAL 1,400
These areas have been hosting displaced people but, to date, they have received no assistance due to the insecurity in the area. Now, as a result of the demobilisation of the armed militias and the incorporation of military groups into the national army there is a lull in conflict and hope for peace, allowing access to vulnerable beneficiaries.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal To alleviate the suffering and vulnerability of the war displaced in the Maniema forests as well as develop the emergency response capacities of ECC Maniema.
Objectives • Increase by 50% the farming production for 1,400 vulnerable families so that they may become self sufficient after 12 months. • Provide kitchen utensils and farming inputs to 1,400 war displaced returnee families. • Provide clothing to the most vulnerable people (disabled, pregnant women, the elderly and children).
Number of beneficiaries targeted for the actual request and type of assistance
Categories Number Type of assistance 1) families with both 700 families 1,400 hoes, 700 machetes, 2,100kg of maize seeds, 2,100kgs of groundnuts parents seeds, 700 home kits (containing 2 saucepans, 2 plastic containers of 20 litres, 2 plastic cups, 2 mosquito bed nets, 2 blankets, 500gr of soap). 2) families with one 700 hoes, 700 machetes, 1,050 kg of maize seeds, 1,050 kg of groundnuts parent. 700 seeds, 700 home kits(containing 2 saucepans, 2 plastic containers of 20 litres, 2 plastic cups, 2 mosquito bed nets, 2 blankets, 500gr of soap) Most vulnerable 2,100 people 40 bundles of assorted clothing (skirts, dresses, sweaters, shorts, shirts, people trousers) and 700 items of women’s clothes
Each parent will be given a hoe to cultivate his/her field, each family with one or two parents will be given a machete to cut the bush or to build houses. Only the most vulnerable people either in families or alone will be provided with clothes.
Two hoes will be given to a family to encourage both the mother and father to work in the fields (often men are not so keen on this work). Results expected • Food needs are covered in 1,400 assisted families after two farming seasons which have enabled to harvest at least 10 times the quantity of seeds sown. • Field capacity by the local churches to assess evolving humanitarian needs and devise coordinated responses, and monitor and evaluate the operations financed by ACT is enhanced.
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Activities • During the first month : meeting of the representatives of ECC members churches involved in the implementation of the project. This is in order to harmonise the response and the work timetable. • Organising training sessions for participants from communities and members of the ECC so as to integrate them in humanitarian assistance activities in the Maniema. • Identifying and selecting vulnerable families according to criteria. • During the second month: organising distribution sites in the targeted villages and setting up beneficiary committees composed of both men and women working together to organise the distribution areas. • During the third month : organising the purchase of inputs and items and fixing first phase of transport to sites and distribution to beneficiaries. • During the fourth month : First assessment meeting and issuing the 1st interim report • In the 6th month : 2nd supply to the sites for the second phase of distribution containing farming inputs • During the 8th month : Second assessment meeting with local partners involved in the project implementation and issuing the second interim report. • From the 9th month : assessing overall implementation for the final report.
This assistance programme is to last 12 months.
Description of the programme activities implementation (response methodology) The programme implementation requires 1 co-ordinator, 3 supervisors, 1 accountant and 15 distributors comprising 7 members from local partners and 8 from the beneficiaries. The co-ordinator manages the programme, co-ordinates all the planned activities and makes sure implementation activities run smoothly. He is in permanent contact with the ACT co-ordination to which he reports.
The supervisors assist the co-ordinator in technical duties. They assess the degree of development through field visits, give advice and issue reports.
The accountant records all the financial operations related to the programme implementation according to the budget lines and prepares all the justifying documents.
The site distributors are in charge of distributing the assistance to the beneficiaries and report to supervisors.
Purchase: Purchase of items will be carried out in Goma where there are sufficient supplies of all the necessary items.
Distribution staff: • The BDC Director (Office for Community Development) of the 7th CGEC • The BDC Director of the 8th CEPAC • The BDC Director of the 24th CLMK • An animator from the ASODEMA (Association for the Development of the Maniema) • An animator from the APIKA (Association of the Fish farmers from Kalima) • An animator from the Nazareth Association • An animator from the APDNTA (Action for Promoting the Nutritional Development and housekeeping).
Transport to distribution sites • Kindu- Kalima – Lubile section : 1 six ton lorry • Kindu - Kayuyu section: a 2 ton light truck. These two sections are still good enough to offer access to vehicles. Distribution of the assistance 10 distribution sites are organised on the two areas. Each site will take care of distribution to five villages. The local contribution to the project will be the handling and warehousing of items.
Distribution planning (2 phases):
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• 1st phase: Home Kits • 2nd phase: farming inputs.
Distribution per family: • Home kit : 3 sauce pans, 1 20l empty jerry can, 4 plastic cups, 1 item of women’s clothing, clothes for children, 1 blanket, 1 mosquito net, 1 pair of trousers and 1 shirt. • Farming inputs: 1 machete, 2 hoes, 2 kg of groundnuts, 2 kg of maize.
After distribution of farming inputs and home kits, the transition period preparing for sustainable development will concern the revival of farming activities through local means. It means that seeds obtained and income generated through sales of farming products will enable the peasant populations to cope with the coming agricultural seasons. Moreover, peasant farmers will be encouraged to set up co-operatives to become more self sufficient.
VI. ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration Under supervision of the Provincial Chairman of the ECC, the Provincial Department of Emergencies is in charge of implementing and co-ordinating the programme activities, with assistance from local partners and beneficiaries. Management will be carried out according to financial and administrative procedures from the ECC Maniema and the ACT international recommendations.
Fund management control system The Programme co-ordinator releases funds on the basis of the project budget. Release of funds entails two signatures: the Programme Co-ordinator Director and the Provincial chairman of the Maniema ECC. When the Managing Director is not available, one of the supervisors signs on his behalf. At the end of each term, a self assessment is planned under the supervision of the ECC Maniema Managing Board. An external audit is requested at the end of the programme.
Monitoring procedures Monitoring is participative involving all the programme partners. The Director/ Co-ordinator of the programme will be concerned with the management of activities. The 3 supervisors carry out field visits once a month. A partner meeting will be held at the end of every three months. During the monitoring new needs assessments will be carried out if necessary.
Reporting The interim report during the programme implementation will be issued at the end of each term. The final reports will be issued at the end of the programme. Both interim and final reports comprise two sections: the narrative and the financial.
Any shortcoming encountered during the implementation will be noted as “lessons learned”. The ACT framework will be scrupulously followed.
Reporting Schedule: Interim narrative and financial reports due at ACT CO by 31 October 2005 - within one month following mid-term of project. Final narrative and financial reports due at ACT CO by 31 March 2006 - within two months of end of project. Audit report to be received by ACT CO no later than 30 April 2006 within three months of end of project.
VII. IMPLEMENTATION TIMETABLE
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Implementation period: June 2005- January 2006
VIII. CO-ORDINATION
ECC Maniema collaborate with other ACT members in the areas such as BOAD and Christian Aid. There is also collaboration with local authorities and NGOs working in the same areas.
IX. BUDGET
Estimated Expenditure ECC Maniema
Description Type of No. of Unit Cost Budget Unit Units USD USD Food security assistance Direct assistance Machete pce 1400 2 2,800 Hoes pce 2100 2.5 5,250 Maize seeds from Kasaï Kg 3150 2 6,300 Groundnuts seeds Kg 3150 2 6,300 PVC wrapping sac 1400 0.5 700 Sub -total food security assistance 21,350
Transport, warehousing and handling Transport Goma-Kindu (by plane) Kg 10460 0.7 7,322 Transport from Kindu to the sites (2 axes) Km 250 5 1,250 Warehousing at Kindu days 7 10 70 Sub-total transport 8,642
Administration Coordination month 4 100 400 Supervision man/day 120 7 840 Accountant administrator month 4 25 100 Distribution charges man/day 40 15 600 Office supplies lumpsum 1 730 730 Communication card 150 5 750 Sub- total administration 3,420 TOTAL COST OF FOOD SECURITY 33,412
Non food assistance direct assistance Home kits Kit 1400 32.36 45,304 women cloth pce 700 6.5 4,550 Children cloth bundle 40 110 4,400 Sub- total non food assistance 54,254
Transport, warehousing and handling Transport Goma-Kindu (by plane) Kg 9000 0.7 6,300 Transport from Kindu to the sites (2 axes) Km 250 5 1,250 Warehousing at Kindu days 7 10 70 Sub-total transport 7,620 Administration 0 Coordination month 3 100 300 Description Type of No. of Unit Cost Budget Unit Units USD USD Supervision man/day 90 7 630 Accountant administrator month 3 25 75 Distribution charges man/day 30 15 450 Office supplies lumpsum 1 730 730
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Communication card 150 5 750 Sub- total transport, warehousing and handling 2,935
TOTAL COST OF NON FOOD ASSISTANCE 64,809
Administration of the appeal E-mail, fax and post lumpsum 1 500 500 Report production and translation page 60 2 120 Attendance coordinating meeting lumpsum 1 1500 1,500 Sub- total administration of appeal 2,120
Bank charges 2% lumpsum 1 2057 2,057 Audit charges lumpsum 1 2500 2,500
TOTAL EXPENDITURE 104,898