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28 April to 2 May 2020 Mailout 2: November 2019

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28 April to 2 May 2020 Mailout 2: November 2019 ROUND SQUARE CONFERENCE FOR 12 to 14 YEAR OLDS: 28 April to 2 May 2020 Mailout 2: November 2019 St Cyprian’s Preparatory School has the honour of hosting the 2020 Round Square Conference for 12 to 14 year olds. We look forward to welcoming you to Cape Town, South Africa. Conference dates 28 April – 2 May 2020 We would like to welcome the schools who have committed to attending our conference. They are as follows: • Bridge House College - South Africa • Dainfern College - South Africa • Herlufsholm Skole - Denmark • International School of Kenya - Kenya • Kingsmead College - South Africa • Markham College - Peru • Penryn College - South Africa • Riverdale Country School - USA • St Andrew’s Girls - South Africa • St Cyprian's School - South Africa • St George's Diocesan School - Nambia • St Mary's - Colchester - United Kingdom • St Stithian’s Boys' College - South Africa • St Stithian’s Girls' College - South Africa • St. George's Grammar School - South Africa • Stanford Lake College - South Africa • Tamagawa Academy - Japan • The British Overseas School – Pakistan Arrival: All delegates flying into Cape Town Airport should aim to arrive by 14h00 on Tuesday, 28 April 2020. Transfers from Cape Town Airport will be provided by St Cyprian’s Preparatory School. We request that all local schools arrange to arrive at St Cyprian’s School by 15h00 on Tuesday, 28 April 2020. Departure: Delegates depart from St Cyprian’s School on Saturday, 2 May 2020. The closing ceremony will take place on Friday evening, 1 May 2020. All delegates need to be collected by their staff members at 08h00 from the St Cyprian’s school campus on Saturday, 2 May 2020. Airport shuttles will be provided by St Cyprian’s School at 09h00 and 10h30. Schools who would like to leave later need to make their own shuttle arrangements. Delegation size: Thank you for completing your Letter of Commitment. When registering your delegates, please only register the confirmed numbers sent through on your LOC. See the assigned numbers per school below. Unfortunately, there are no extra spaces at present. However, there may be openings later once confirmation of registration has been received. Registration: • Registration needs to be completed online. Please use this link provided below. https://forms.office.com/Pages/ResponsePage.aspx?id=KkpSuQuwUUiBQ5_h7nN58CAQtDqmckpB qCRsw-zBAThUNDc4TVk0Q0ZYN1BRR0tHNElQWVhHTE9CMC4u • Medical information needs to be completed online. Please use this link provided below. https://forms.office.com/Pages/ResponsePage.aspx?id=KkpSuQuwUUiBQ5_h7nN58CAQtDqmckpB qCRsw-zBAThUNDJDVzZMVEtFWk9INVowNlJDMTk2RDZUNS4u Final date for registration is 4 December 2019 Cost of conference: Students: The conference fee per delegate is R7200. This includes activities, meals, snacks, transportation and speakers. This fee does not include the cost of flights. The pupils will be hosted and billeted out to parents of St Cyprian’s Preparatory School. The RS representatives will obtain details of hosting families before the conference starts so that families can make contact beforehand. Adults: Adults: The conference fee per staff member is R7200. Staff need to find accommodation at hotels and B&Bs close to St Cyprian’s School. A list of accommodation will be issued shortly. The flights and accommodation of staff are not included in the costing. Final date for full payment is 31 January 2020 School’s Bank Account Details: Bank details: Standard Bank Name: St Cyprians Branch name: Thibault Square Branch code: 020909 Acc no: 070 507 139 Swift code: SBZAZAJJ reference: 14YO and Name of school Proof of payment can be mailed to: [email protected], [email protected] Accommodation Student Accommodation: All student delegates will be hosted by parents of St Cyprian’s Preparatory School. A minimum of two delegates from the same school will be hosted per family. Adult accommodation: Staff may find accommodation at hotels and B&Bs close to St Cyprian’s School. SCS will send out a list of recommend options. Accommodation of staff is not included in the costing. Pre or Post Conference Tour Information about these can be obtained from the conference information on the RS website or from Ross Dallas at [email protected] Visa requirements and travelling into South Africa with unaccompanied minors: Please make sure you are compliant with the rules and regulations of the South African Home affairs Department: Website: www.dha.gov.za/files/ParentalConsentAffidavit.pdf Information required: • Original valid Passport o At least three blank pages in passport o Passport cannot expire within a six months period (i.e. before 1 November 2020) • Visa for entering South Africa if required • A certified photocopy of your child’s UNABRIDGED Birth Certificate • Letters of consent from BOTH mother and father This must be stamped by a commissioner of oaths. (not earlier than 3 months 3 months prior to the conference) • Home Affairs document • Certified copies of BOTH mother and father’s identity documents. (not earlier than 3 months prior to the conference) • Letter from Head of your school stating that the students will be returning to complete their studies. Programme Outline: We have put together an interactive programme. A brief synopsis of the programme follows Day Day 1 Day 2 Dave 3 Day 4 Day 5 Theme Welcome and Community Wellness Environment Departure introduction to Service Sustainability sustainability the theme of Sustainability sustainability Highlights Discovery dash Activities Activities based Conservation on campus School visits at Muizenberg: of the oceans Opening Making beach clean up and land: ceremony sleeping bags, surfing Two Oceans Baraza groups eco-brick canoeing Aquarium, structures team games urban farm, Campout and adventure closing star gazing racing ceremony evening social Mailout 2 Summary: • Conference Dates • Conference Contact Details • Delegation Size • Conference Fees and deadlines • Accommodation Details • Registration links and deadlines • Pre and Post Conference Tours • Passport Information • Draft Programme • Attached waiver and indemnity forms To be included in the Mailout 3: • Kit list • Presentation requirements • Special activity indemnity forms • Flight Details We look forward to an amazing time together. Kind regards The St Cyprian’s School Round Square Team For further enquiries please contact Ross Dallas at [email protected] Confirmed delegates numbers for the conferences are as follows: Number of adults Number of students School attending attending Bridge House College 2 6 Dainfern College 2 8 Herlufsholm Skole - Denmark 1 4 International School of Kenya - Kenya 2 6 Kingsmead College 2 6 Markham College - Peru 2 5 Penryn College 2 6 Riverdale Country School - USA 2 6 St Andrew’s Girls 2 2 St Cyprian's School 6 St George's Diocesan School - Nambia 2 6 St Mary's - Colchester - UK 2 4 St Stithian’s Boys' College 2 6 St Stithian’s Girls' College 2 6 St. George's Grammar School 2 6 Stanford Lake College 2 6 Tamagawa Academy - Japan 1 4 The British Overseas School – Pakistan 1 6 .
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