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Council Remuneration Committee Final Report

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Council Remuneration Committee Final Report OFlLC4 o y SOUTU • BRIVi It!NINSULA -N 411 S COUNCIL REMUNERATION COMMITTEE August 25, 2003 (IC Fr 4 TAi LE OF CONTENTS Introduction 4 Acknowledgements 5 Background of Committee Members 6 Critical Path 7 Guidelines 8 Overview 8 Data Collection 8 Outside Data 8 Inside Data 9 Conclusions 9 Recommendations 10 Present Picture on Costs 10 South Bruce Peninsula Data 10 Municipal Average Cost per Councillors 11 Municipal Total Cost per Councillor 13 Honorarium + Per Diem + Expenses — Councillors Only 15 Honorarium + Per Diem - Councillors only 17 Honorarium + Per Diem + Expenses — Mayors Only 19 Honorarium + Per Diem — Mayors Only 19 Number of Municipal Households and cost per Household 20 Municipal Population and Cost per Population 20 Recommendation 1 Annual Salary 21 Salary Rates 21 Rational 21 Recommendation 2 Meeting Definition and Compensation 22 Rules for Attendance 22 Recommendation 3 Mileage Reimbursement 23 Seminar and/or Conference Eligibility and Number Permitted 24 Conference/Seminar Policies and Attendance Rules 25 Arran-Elderslie 25 Brockton 25 Huron- Kinloss 25 Kincardine 25 -2- COUNCIL REMUNERATION COMMITTEE August 25, 2003 Northern Bruce Peninsula 26 Saugeen Shores 26 South Bruce Peninsula 26 South Bruce 26 Recommendation 4 Conferences and Seminars 26 Spousal Attendance 27 Recommendation 5 Appropriate Meeting Dates and Times 27 Recommendation 6 Control of the Meeting Length 28 Laptop, Internet, Telephone Lines 29 Will Computers be used in Future Municipal Business? 29 Will Council Members Become More Comfortable Using Computers in the Future? 29 Is Computer Use Becoming More Popular? 30 What is the Best Method of Introducing Computer Use Into Municipal Operations? 30 Internet use in Canada 31 Households Using Internet From Home, by Purpose of use 32 Council Members Questionnaire Computer Use Data 33 Council Members Questionnaire Answers 34 Municipality Questionnaire Computer Use Data 35 Municipality Questionnaire Answers 36 Think Kingston 37 Grande Prairie, Alberta 40 Use of Computers Costs Laptop Computers 42 Use of Computer Costs Using Home Computers 43 Recommendation 7 Developing a Computer Use Plan 44 Ward System 45 The Mayor Reports Ward system Pro's and Con's 45 Municipalities Electing by Ward, Or At Large 47 Town of South Bruce Peninsula 48 Recommendation 8 The Ward System of Election be Discontinued in South Bruce Peninsula 48 Rational . 48 Number of Councillors 49 Council Members per Population — Bruce County 51 Recommendation 9 Council Be Reduced to Four Councillors Plus a Mayor 51 Conferences and Seminars 52 Spousal Attendance 53 Developing Policies 53 Recommendation 10 Concentrate on setting clear policies 53 -3- COUNCIL REMUNERATION COMMITTEE August 25, 2003 ,•1 TX 3-`4 INTRODUCTION This report is the result of Town of South Bruce Peninsula Council forming a Council Remuneration Committee and setting the following areas for consideration: Honorariums Meeting definition and compensation for same Mileage (amount and eligibility) • Seminar and conference attendance (eligible expenses and number permitted) Appropriate meeting dates and times (COW and Council) • Laptop use, paid internet, telephone line, computer training (Would Council then be more efficient? Paper used less?) o The above list is a guide and is not meant to exclude other items from consideration 4 COUNCIL REMUNERATION COMMITTEE August 25, 2003 :74 CKNOVVLEDGEME TS The committee acknowledges with thanks the following municipalities: County of Bruce Municipality of Arran-Elderslie Municipality of Brockton Township of Huron-Kinloss Municipality of Kincardine-Bruce-Tiverton Municipality of Northern Bruce Peninsula Town of Saugeen Shores Town of South Bruce Peninsula Municipality of South Bruce for supplying information about their community in the field of remuneration, allowable expenses and computer use data. We also acknowledge and thank the following, from South Bruce Peninsula: Ruthann Carson Rhonda Cook Pat Stock Bill Johnston Mayor Carl Noble Councillor Dan Kerr Members of South Bruce Peninsula Council. for supplying information and giving input to the committee. -5- COUNCIL REMUNERATION COMMITTEE August 25, 2003 AC; ACKG OUND * F COMMITTEE Public notices of invitation asking for volunteers for this committee resulted in five volunteers from the Municipality be ng appointed to this committee. • Richard Husak — Sauble Beach Plant Superintendent over 100 employees Owner/Operator Belair Motel & Cottages — 20 years President, Treasurer — Sauble Beach Lion's Club - 10 years Recipient of Lion's highest ward — Melvin Jones Fellowship Award Director, Sauble Beach Chamber of Commerce — 16 years, past 3 years President Director, Community Centre Support Group — 10 years Director, Bruce Peninsula Tourist Association • Allan Morris Wiarton Doctor of Chiropractic Former lecturer — Canadian Memorial Chiropractic College Vice Chair Hockey Canada Past President Ontario Hockey Federation Former President Wiarton Rotary Club Recipient Paul Harris Award — Rotary's highest honour Recipient of the Queen's Jubilee Medal in 2002 • Marilyn Schinbein Sauble Beach Former Councillor and Reeve of the Town of Hanover. Past Vice President of Board of Governors of Georgian College. Owned and operated Schinbein Insurance Brokers Ltd, Hanover. A Director of the Amabel Residential Property Owners Association for past 6 years. Recipient of the Queen's Jubilee Medal in 2002 COUNCIL REMUNERATION COMMITTEE August 25, 2003 IR= 3PC/0 Dick Waugh Sauble Beach A former newspaper writer and editor Worked with the Federal Government as director of publications for 12 years Owner, in partnership, a public relations company that did speech writing for Cabinet members Formerly Councillor and Deputy Reeve of Amabel Township Original member of South Bruce Peninsula Council ob Wilkie Sauble Beach Divisional Sales Manager RBW Owen Sound — 5 years Sales Rep of RBW Owen Sound — 20 years Private Business Owner Operator — Baker Bobs, Sauble Beach — 15 years Floraltique Florist & Antiques, Mississauga — 9 years Director Bruce Peninsula Tourism Lori Shirreff Owen Sound Appointed by the Municipality as staff resource person Employee Town of South Bruce Peninsula Diploma in Municipal Administration and Assessment Fanshawe College 1996 AMCTO- Associate Member since 1997 Director and Member— Allenford Curling Club June 3, 2003 saw the committee gather for the initial meeting. South Bruce Peninsula Chief Administrative Officer, Ruthann Carson presented the committee with an outline of the task, and indicated where we might start in gathering of data. She also answered questions from the committee members. We thank Ruthann for getting us off on the right path. The committee then proceeded with its first meeting. The initial meeting appointed Allan Morris as Chair. CRiTICAL PAT The committee discussed how we were going to perform our task and one of the initial consensuses came in development of a critical path. We developed a schedule of meetings so that we would deliver the complete report to the Municipality on August 18 for delivery to council members before August 25 Council meeting, However in the process of developing the report the committee became aware that council has a Committee of the Whole on Monday August 18. Therefore the delivery date was altered to August 15 so the report could be distributed to council members 3 days before their Committee meeting. The Remuneration Committee also requested and was granted time with the Committee of the Whole on August 18 for review of the report and to answer questions coming from council members. A subsequent adjustment of date from August 18 to August 25 was necessary because of previous commitments of four of the nine Council members. -7- COUNCIL REMUNERATION COMMITTEE August 25, 2003 iL2b 13110 VIC OI SIDELINES By committee consensus we agreed that our recommendations must be for the betterment of the governance system through Council operations. Our focus need not address Municipal employee situations except how it affects Council governance and function. OVERVIEW The committee members divided the areas of responsibility of collecting information and data; this collected information was brought to the whole committee for discussion, debate and consensus. DATA COLLECTION We sought and received data from both without and within our municipality. Our staff resource person, Lori Shirreff was outstanding in gathering data the committee requested. Outside Data Municipalities within Bruce County supplied us with information in the following areas: • General information • Specific By-laws information • Council member's remuneration • Per Diem • Allowable expenses • Rules for attendance at conferences and seminars • Mileage rates Business enterprises also supplied specific information. COUNCIL REMUNERATION COMMITTEE August 25, 2003 AMA inside D a Was mainly supplied by: • Town staff persons by interview and/or in written form • Council members by interview and/or in written.form • From Municipal records The committee reviewed this information in depth. CONCLUSIONS Our observation is that By-laws of various municipalities in Bruce County are inconsistent from one jurisdiction to another. This is illustrated in the method of remuneration to the Mayor and Councillors including personal expenses incurred while.on Council business. More inconsistencies are evident in attendance by Councillors at conferences and seminars and who attends these conferences.
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