21ST MAY 2012 BRAMDEAN AND HINTON AMPNER PARISH COUNCIL Meeting held on Monday 21st May at 7.30 pm in The Village Hall, Wood Lane, Bramdean. Present: Mr M Morton (Chairman, Mrs M Bulloch, Mr A Harding, Mrs B Holyome (Vice-Chairman), Mr T Laker, Mrs F Hindson (County Cllr), Mr H Verney (City Cllr), Mr D Offer (WCC), Mrs R Greenwood (Clerk) _____________________________________________________________________________________ 1. Election of Chairman Mr Morton was proposed by Mr Harding and seconded by Mr Laker, and there being no other nomination was duly elected as Chairman. 2. Declaration of Acceptance of Office of Chairman Mr Morton made his Declaration of Acceptance of Office. 3. Election of Vice-Chairman Mrs Holyome was proposed by Mr Morton and seconded by Mrs Bulloch, and there being no other nomination was duly elected as Vice-Chairman. 4. Register of Members Interests Parish Councillors were reminded that it was necessary to complete a new form if their interests had changed since May 2011. 5. Apologies for absence PC McShea and PCSO Murray (Wickham Horse Fair). 6. Declarations of interests on agenda items None. 7. Appointment of Recreation Committee Mr Harding, Mrs Hawkings, Mr Laker. The Chairman for 2012/13 would be elected at the next meeting of the Recreation Committee. 8. Appointment of Parish Council representatives to local organisations Mrs Holyome: Village Hall Committee, Blake’s Educational Charity, Winchester Villages Trust Mrs Flindt: Parish Council’s appointee to Blake’s Educational Charity. 9. Public Session Mrs Francesca Simms explained that she had lived on Bramdean Common for 25 years and felt the draft byelaws currently being considered were unnecessary as sufficient laws were already in place. Mrs Simms believed that this view was supported by neighbours, rambling groups, the Page 1 of 7 21ST MAY 2012 horse community, etc. Mrs Simms circulated copies of her recent submission to WCC, including alternative designated parking areas to those originally proposed. In response, Damian Offer (WCC Head of Landscape & Open Spaces) said the deadlines to comment on the draft byelaws and designated parking areas had been extended to 15th June. A number of responses had already been received but it was imperative that he did not prejudge the outcome. Merits and disadvantages of all the proposed parking areas had been identified by Highways. There must be adequate visibility in both directions. Speed surveys would be commissioned on the routes from Bishop’s Sutton to Bramdean and ditto to Petersfield. Any designated parking area would blend into the surroundings (not surfaced in tarmac) and there was certainly no wish for excessive signage. Cllr Verney was keen to achieve the best use with the least damage to the fabric of the Common. A designated parking area would minimise damage in winter when the grass was wet. Cllr Hindson reminded the Parish Council that HCC had been awarded funding to support faster broadband. The timescale, including installing fibre optic cabling, was yet to be confirmed. Meanwhile, residents were urged to register at www.hants.gov.uk/broadbandsignup. 10. Approval of minutes of Parish Council meeting – 16th January 2012 The minutes of the last meeting were approved and signed by the Chairman. 11. Matters reviewed from minutes of Parish Council meeting –16th January 2012 HCC had stated that the number of 4 year olds in the catchment area for Cheriton Primary School was forecast to fall for the next two admission rounds before returning to present levels and that purchasing the adjoining property was not an efficient use of scarce resources. As this response did not address the continuing shortage of school places for children from Bramdean and Hinton Ampner, the matter would be kept under review. Much would depend upon the number of families with children in the new houses at Freemans Yard. The review of speed limits on A and B roads had concluded that the current 50 mph limit was appropriate for the road environment from Green Acres to Hinton Ampner Lodge as there had been no reported injury accidents since 2006. This did not preclude a future change and the Parish Council's request for a reduction to a 40 mph limit would be added to the list of traffic management issues to be considered for a future year's programme. The New Alresford Town Trust (NATT) had confirmed that the community minibus was used by Bramdean and Hinton Ampner residents to attend meetings of the Good Companions in Cheriton Village Hall. It was agreed to donate £50 towards running costs in 2011/12 and £50 in 2012/13. The Welcome Leaflet had been revised and reprinted. A small supply had been given to Bruce and Anne Newson for distribution to new residents. Chris Ashcroft (WCC Head of Democratic Services) had advised that no objections were received from leading parish organisations concerning increasing the number of Parish Councillors from six to seven. 12. Approval of minutes of Annual Parish Meeting – 30th April 2012 The minutes of the Annual Parish Meeting were approved and signed by the Chairman. Page 2 of 7 21ST MAY 2012 13. Matters reviewed from the minutes of Annual Parish Meeting – 30th April 2012 . PC McShea had investigated why the speed camera only tended to operate in the 30 mph zone when vehicles regularly travelled at high speed in the 40 mph zone: eg by George Cann’s site. One option might be to use a hand held device in the 40 mph limit. It was noted that speed checks had already taken place in the 40 mph zone. 14. Recreation Committee Playdale Playgrounds Ltd had been asked to install new cradle swings before the summer holidays (cost £2058 + VAT). An additional quote for timber barriers similar to those installed around the flat swings in 2008 was pending. The report following the annual inspection of the play area (cost £38 + VAT) was generally satisfactory. Mrs Holyome would be provided with a copy for reference in case of incidents during the events at the Recreation Ground on 4th June. The Recreation Committee had considered the recommendation from Stuart Dunbar Dempsey (WCC Open Space Project Officer) to transfer the balance in the Bramdean sport pot to Cheriton Parish Council for projects including toilet facilities at Cheriton Tennis Club. As Bramdean and Beauworth were grouped with Cheriton in the Open Space Strategy, any Sport 106 monies which accrued to either parish should be spent at the Cheriton Recreation Ground on the basis that their parishioners were within the catchment area for Cheriton Recreation Ground and their parishes had little opportunity to use the funds for sports provision themselves. The Open Space Strategy acknowledged that Bramdean had a Recreation Ground but that it was very small and had no real potential there for courts or pitch sports (football, rugby, cricket etc). After careful discussion, it was agreed to request Cheriton Parish Council to advise the timescale for the proposed works and whether the Bramdean sport pot could be exchanged for a similar amount from the Cheriton play pot. WCC would be asked to confirm whether the Bramdean sport pot could be used to resurface hard court or to build a practice wall, how long could the funding be retained (the present arrangements ceased in 2016) and how sport was actually defined. The Cheriton Tennis Club Membership Secretary would be asked to confirm how many members lived in Bramdean or Hinton Ampner. No recommendation could be made to the Parish Council until the full facts had been established. Tennis coaching would take place at Bramdean House, 23rd - 27th July 2012. The deadline for applications was 15th June. 15. Finance 15.1 Accounts The Lloyds TSB account was £5246.56 in credit to 31st March 2012 (£5866.40 to date including £3000.00 for Precept). The Employer Annual Return P35 and P14 had been filed online for 2011/12 (copy with accounts for internal auditor). From 2012/13 PAYE would be paid quarterly by cheque to HMRC in respect of The Clerk’s pay. Cheques raised since last meeting: 276 Newits & Co Ltd goal nets 52.36 277 NATT minibus grant 11/12 50.00 278 CPRE sub 12/13 29.00 279 HALC course fee R Greenwood 12 Jan 18.00 280 WCC play inspection 12/13 45.60 281 Bramdean Garage petrol for mower 45.50 282 R Greenwood pay/expenses Jan-March 12 720.13 Page 3 of 7 21ST MAY 2012 283 HALC sub / NALC levy 12/13 203.00 284 Norfolk China Ltd jubilee mugs 942.12 285 Bramdean PCC donation to churchyard 12/13 262.00 286 Hinton Ampner PCC upkeep of churchyard 12/13 152.00 287 Church in Wood upkeep of churchyard 12/13 110.00 288 Broker Network (Came & Co) insurance 12/13 660.71 289 Naked Grape Wine Ltd wine for APM 30 April 50.33 15.2 Audit 2011/12 The Accounting statement and Annual governance statement of the Annual Return was approved and signed prior to internal audit by Seamus McLaughlin. 16. Planning 16.1 Decisions received (details to be circulated) W22485 – Hinton Hill, Hinton Ampner. Replacment of foul sewerage, installation of sewage pumping station, package STP with drainage field. PC – Support WCC - Permit 16.2 Decisions awaited SDNP/12/00064/LIS - Fox Inn, Bramdean. Installing new wired fired detection system, alterations and renewal of existing doors and installation of emergency lighting throughout. PC - Awaited WCC - Awaited 16.3 Other matters Mrs Holyome reported that Michael Scammell (SDNPA Historical Buildings Officer) had met the owner of the barn at Hinton Woodlands. On 20th April, it was noted that the barn had been covered with protective sheeting.