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Minutes 19 May 2020 SHIRE OF KOJONUP MINUTES Ordinary Council Meeting 19 May 2020 Shire of Kojonup – Ordinary Council Meeting – Minutes – 19 May 2020 MINUTES FOR THE COUNCIL MEETING HELD ON 19 MAY 2020 TABLE OF CONTENTS 1 DECLARATION OF OPENING AND ANNOUNCEMENT OF GUESTS .......................................... 5 2 ATTENDANCE AND APOLOGIES ............................................................................................... 6 3 SUMMARY OF RESPONSE TO PREVIOUS QUESTIONS TAKEN ON NOTICE............................. 6 4 PUBLIC QUESTION TIME .......................................................................................................... 6 5 PETITIONS, DEPUTATIONS AND PRESENTATIONS .................................................................. 7 6 APPLICATIONS FOR LEAVE OF ABSENCE ................................................................................. 7 7 CONFIRMATION OF MINUTES ................................................................................................. 7 8 ANNOUNCEMENTS BY THE PRESIDING MEMBER WITHOUT DISCUSSION ............................ 7 9 DECLARATIONS OF INTEREST .................................................................................................. 7 10 KEY PILLAR 1 – ‘PLACE’ REPORTS............................................................................................. 8 10.1 KEVIN O’HALLORAN MEMORIAL SWIMMING POOL SAFETY ASSESSMENT .............................. 8 10.2 DISABILITY ACCESS AND INCLUSION PLAN 2020 - 2025 .......................................................... 13 10.3 PROPOSED AMALGAMATION OF RESERVES 24160, 24161, 22994, 21026 AND 1006 INTO NEW RESERVE FOR CONSERVATION AND RECREATION ......................................................... 17 10.4 PROPOSED DRAINAGE WORKS WITHIN KOJONUP RETAIL CENTRE YARD - LOT 555 ALBANY HIGHWAY, KOJONUP .............................................................................................................. 22 11 KEY PILLAR 2 – ‘CONNECTED’ REPORTS ................................................................................ 27 11.1 COVID-19 POLICY - SPRINGHAVEN.......................................................................................... 27 11.2 NATIONAL REDRESS SCHEME - ROYAL COMMISSION INTO INSTITUTIONAL RESPONSES TO CHILD SEXUAL ABUSE.............................................................................................................. 30 11.3 BUSHFIRE CONTROL OFFICER RECOMMENDATION 2020/21 ................................................. 38 11.4 FIRE BREAK ORDER 2020/2021 ............................................................................................... 42 11.5 REVIEW OF SHIRE OF KOJONUP TOWN PLANNING SCHEME NO. 3 REPORT ........................... 45 11.6 LOCAL EMERGENCY MANAGEMENT COMMITTEE (LEMC) MINUTES 20 APRIL AND 4 MAY 2020 ........................................................................................................................................ 50 11.7 STAFF HOUSING POLICY REVIEW ............................................................................................ 52 12 KEY PILLAR 3 – ‘PERFORMANCE’ REPORTS ........................................................................... 55 12.1 FINANCIAL MANAGEMENT – MONTHLY STATEMENT OF FINANCIAL ACTIVITY (APRIL 2020) 55 12.2 MONTHLY PAYMENTS LISTING APRIL 2020 ............................................................................ 57 12.3 POLICY 2.1.2 – PURCHASING AND CREDITOR CONTROL - AMENDMENT................................ 59 12.4 FEES AND CHARGES REVIEW 2020/2021 ................................................................................ 64 12.5 COVID-19 FINANCIAL HARDSHIP POLICY – PROPERTY RATES ................................................. 67 13 KEY PILLAR 4 – ‘PROSPERITY’ REPORTS ................................................................................ 70 13.1 PROPOSED PIGGERY - 163 (LOT 12) FULCHER ROAD, RYANSBROOK – CONSIDERATION UNDER SHIRE OF KOJONUP HEALTH LOCAL-LAWS 2000 ........................................................ 70 13.2 MINISTER FOR PLANNING – LOCAL PLANNING SCHEMES EXEMPTION NOTICE ..................... 75 13.3 PROPOSED NEW LEAN-TO ADDITION TO SHED AT LOT 18 STOCK ROAD, KOJONUP .............. 79 2 Shire of Kojonup – Ordinary Council Meeting – Minutes – 19 May 2020 13.4 DROUGHT COMMUNITIES PROGRAMME GRANT .................................................................. 86 14 KEY PILLAR 5 – ‘DIGITAL’ REPORTS........................................................................................ 93 15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 93 16 NEW BUSINESS ....................................................................................................................... 93 17 CONFIDENTIAL REPORTS ....................................................................................................... 93 18 NEXT MEETING ....................................................................................................................... 95 19 CLOSURE ................................................................................................................................. 95 20 ATTACHMENTS (SEPARATE) .................................................................................................. 96 3 Shire of Kojonup – Ordinary Council Meeting – Minutes – 19 May 2020 The Shire of Kojonup has a set of six guiding principles it uses when making decisions. These principles are checked and enhanced every two years; in line with the Strategic Community Plan review schedule. Lead i ng comm u ni t y outc o m e s People First community strategic direction, plus regional 6 1 when considering public spaces, impact and state-wide needs are fused 6 1 people will be given precedence, together when making decisions. over transport and business. Compli a nc e Sharp Funding appropriate compliance and short and long term financial 5 2 implications will be tolerable risk is considered, 5 2 although not so much as to considered, along with collaborative ownership fatigue or delay growth. options Past and Present 4 Anal y si s - b a s e d forward-thinking growth is 4 3 objective and evidence-based encouraged, whilst we consider 3 data and insights must support and celebrate the past. decision making 4 Shire of Kojonup – Ordinary Council Meeting – Minutes – 19 May 2020 AGENDA 1 DECLARATION OF OPENING AND ANNOUNCEMENT OF GUESTS The Shire President declared the meeting open at 3.08pm and drew the meeting’s attention to the disclaimer below: Disclaimer No person should rely on or act on the basis of any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting. The Shire of Kojonup expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any advice or information provided by a member or officer, or the content of any discussion occurring, during the course of the meeting. Where an application for an approval, a license or the like is discussed or determined during the meeting, the Shire warns that neither the applicant, nor any other person or body, should rely upon that discussion or determination until written notice of either an approval and the conditions which relate to it, or the refusal of the application has been issued by the Shire. Acknowledgement of Country The Shire of Kojonup acknowledges the first nations people of Australia as the Traditional custodians of this land and in particular the Keneang people of the Noongar nation upon whose land we meet. We pay our respect to their Elders past, present and emerging Prayer – Cr Pedler Gracious Father, we acknowledge you as our Maker and Judge. We ask for wisdom for our reigning monarch Queen Elizabeth. Grant to her good health and strength in the executing of her duties. We pray for all Ministers and Cabinet members of the Australian Federal and State Government. Grant to them wisdom in the welfare of Australia, so that truth and justice is established for all Australians. Lastly Gracious Father, we pray for ourselves. We ask that you might grant to us the ability to speak with integrity and to work with uncompromising diligence. Grant to us the wisdom to make good decisions, remembering that we are one community. Grant to us the good humour to keep things in perspective in a community that is a diverse population. We ask that we might always be mindful of the safety and welfare of the people of Kojonup. Grant to all who serve on Public Committees the ability to listen and work together with mutual respect for one another. Bless us with the personal joy of knowing that we have done our best. 5 Shire of Kojonup – Ordinary Council Meeting – Minutes – 19 May 2020 2 ATTENDANCE and APOLOGIES COUNCILLOR Cr Benn Shire President Cr Radford Deputy Shire President Cr Fleay Cr Gale Cr Pedler Cr Singh Cr Webb Cr Wieringa STAFF Rick Mitchell-Collins Chief Executive Officer Craig McVee Works and Services Manager Carmen Anderson Regulatory Administration Officer Robert Cowie Payroll/Emergency Services Officer Michelle Dennis Development Services Coordinator Heather Marland Senior Finance Officer Phil Shephard Planner (by telephone) Elaine Venn Community Development Officer Lorraine Wyatt Executive Assistant LEAVE OF ABSENCE Nil APOLOGIES Anthony Middleton Manager Corporate and Community Services Judy Stewart Senior Administration Officer Emily Hills Sport and Recreation Officer 3 SUMMARY OF RESPONSE TO PREVIOUS
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