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Tanzania Electric Supply Company Limited TANZANIA ELECTRIC SUPPLY COMPANY LIMITED “We light up your life” TERMS OF REFERENCE PROVISION OF CONSULTANCY SERVICES FOR PROJECT MANAGEMENT AND SUPERVISION OF THE PROCUREMENT, DESIGN AND CONSTRUCTION OF TRANSMISSION SYSTEM INFRASTRUCTURES FOR P163752 - TANZANIA-ZAMBIA TRANSMISSION INTERCONNECTOR (TAZA) PROJECT July, 2021 1 Tanzania – Zambia Transmission Interconnector Project (TAZA) Project Management and Supervision Consultancy Services Terms of Reference 1. BACKGROUND The Tanzania – Zambia Transmission Interconnector Project (TAZA), involves the construction of a 400 kV double circuit transmission line and associated substations from Iringa through Tunduma to Sumbawanga with a 4 km spur from Tunduma Substation to the border with Zambia. The TAZA project will extend the Tanzania 400 kV transmission backbone to interconnect the transmission grids of Tanzania and Zambia to create the first high voltage link between the Eastern Africa Power Pool (EAPP) and the Southern African Power Pool (SAPP) for bi-directional regional power trade. It will also strengthen the capacity of TANESCO to become an operating member of SAPP, and to actively participate in intra- and inter-pool power trade among EAPP and SAPP member countries. In addition, the Project will advance regional integration between Eastern and Southern Africa, while accruing tangible economic benefits to Tanzania through enhanced power supply options and increasing revenues from power trade. 1.1. Overview of the proposed Transmission Infrastructure Extension The project, which is financed by the International Development Association (IDA); Agence Française de Development (AFD), and the European Union (EU), involves the construction of approximately 624km of 400 kV Iringa-Kisada-Mbeya-Tunduma-Sumbawanga (IKMTS) double circuit transmission lines and the associated substation works at Iringa, Kisada, Mbeya, Tunduma, and Sumbawanga. Further, an approximately 4km 330kV double circuit transmission line (constructed for 400kV but energized at 330kV) will be constructed from Tunduma substation to the Zambia border. The 400/330kV Tunduma substation, which is proposed to have three (3) 400/330kV autotransformers and associated switchgear will be financed separately from the rest of the project through the EU grant. The EU funding will also finance the 4km 330kV transmission line (constructed for 400kV but energized at 330kV) to the border with Zambia. The expected project works contracts (or lots) are as indicated below: Lot 1: Construction of approximately 106km 400kV Double Circuit Overhead Transmission line from Iringa to Kisada. Lot 2: Construction of approximately 185km 400kV Double Circuit Overhead Transmission line from Kisada to Mbeya. Lot 3: Construction of approximately 122km 400kV Double Circuit Overhead Transmission line from Mbeya to Tunduma. 1 Tanzania – Zambia Transmission Interconnector Project (TAZA) Project Management and Supervision Consultancy Services Terms of Reference Lot 4: Construction of approximately 203km 400kV Double Circuit Overhead Transmission line from Tunduma to Sumbawanga. Lot 5: Upgrade of the existing 220/33kV Iringa substation to 400/220/33kV and construction the proposed 400/220/33kV Kisada substation. Lot 6: Construction of the proposed 400/220/33kV Mbeya substation and 400/220/66/33kV Tunduma substation. Lot 7: Construction of the proposed 400/220/33kV Sumbawanga substation. Lot 8: Construction of the proposed 400/330kV Tunduma substation and the 4km 330kV double circuit transmission line (constructed at 400kV but energized at 330kV) to the Tanzania-Zambia border. Note: All the design, manufacture, testing, supply, erection and commissioning of the facilities included in the eight (8) lots above shall be the responsibility of the contractor(s). 2. OBJECTIVES The proposed 400kV Iringa-Kisada-Mbeya-Tunduma-Sumbawanga (IKMTS) transmission system infrastructure investments are intended to increase the power transmission capacity to the southern regions of Tanzania and to interconnect the Tanzanian power system with Zambia thereby making Tanzania an operational member of the Southern African Power Pool (SAPP). The interconnection of the Tanzanian and Zambian power systems will also enable power trading between SAPP and EAPP member countries. The proposed transmission infrastructure investments will also provide evacuation facilities for planned future generation plants within the project area, which will in turn lead to improvements in power quality, efficiency, and reliability in the southern regions of Tanzania. 2.1. Objective of the Consultancy Service The objective of the consultancy service is to provide construction supervision, implementation monitoring and contract management of the proposed IKMTS transmission system infrastructure investments as Owner’s Engineer to ensure compliance with the contractual requirement (technical specifications and the Environmental and Social Management Plan (ESMP)) and relevant TANESCO codes, quality investments, and timely implementation of the project investments to meet the project’s overarching objectives. 2.2. Specific Objectives of the Consultancy Services The specific objectives of the consultancy services are: (i) To assist the Employer during contract negotiations for the above proposed transmission system infrastructure investments; 2 Tanzania – Zambia Transmission Interconnector Project (TAZA) Project Management and Supervision Consultancy Services Terms of Reference (ii) To provide project and contract management support to the client and construction supervision and monitoring services during the design, manufacturing, testing, installation , commissioning, and hand-over of the above proposed transmission infrastructure investments to ensure quality, timely, and cost effective implementation; (iii)Provide supervision and monitoring support to the Employer of the post construction activities that will be required during the Defects Liability Period (DLP)); and (iv) Provide on-the-job training to the Employer’s staff during project implementation. 3. SCOPE OF SERVICES The Consultant shall work in close collaboration with the Employer’s counterpart staff and provide the required support to the Employer. The role of the Consultant shall be that of an Owner’s Engineer providing the requisite technical, project management, contract management1, social, environmental, and health and safety compliance monitoring during the construction of the proposed transmission system investments. The role of the consultant shall include: (i) PHASE I: PRE-CONSTRUCTION (PROJECT FAMILIARIZATION PHASE): Participating in the contract negotiations; preparation of the relevant contract documents; organizing and presiding over the project kick off meetings; and review of and familiarization with the project documents and project sites (ii) PHASE II: CONSTRUCTION SUPERVISION AND PROJECT MANAGEMENT SERVICES: The Consultant shall be directly responsible for the approval of all contractors’ designs and drawings prior to manufacturing and installation of project equipment and plant; supervision of the works at site during construction/erection; review and approval of contractor’s proposals for design and scope amendments, time extensions; certification of works progress; review and certification of contractors’ invoices for payment by the Employer; and submission of regular project reports to the Employer as per the contract. The Consultant shall also be responsible for monitoring and reporting on the contractor’s performance in relation to the Environmental and Social Management Plan (ESMP), including labor and working conditions, effective stakeholder engagement, and all applicable health, Environmental, Social, Health and Safety (ESHS) requirements. The Consultant shall invoke 1 For purposes of this document, “contract management” refers to contracts relating to contractors and subcontractors for the TAZA project. In addition, unless expressly specified otherwise, the term “contractor” refers to both contractors and subcontractors for the project. 3 Tanzania – Zambia Transmission Interconnector Project (TAZA) Project Management and Supervision Consultancy Services Terms of Reference relevant contractual measures, including suspension of works, in the event of contractors’ noncompliance with the relevant ESMP and ESHE requirements. (iii) PHASE III: POST-CONSTRUCTION (DEFECTS LIABILITY PERIOD): The Consultant shall provide part time support to the Employer to ensure that all “snags” under the project are rectified appropriately during the Defects Liability Period. 3.1 PHASE I: PRE- CONSTRUCTION (PROJECT FAMILIARIZATION PHASE): The Consultant shall support the Employer during pre-award contract negotiations with the successful bidders and prepare minutes of negotiations and contract documents and familiarize with the project sites for the all the proposed works lots. The consultant shall: 1. Participate in the pre-award contract negotiations. 2. Compile and prepare the contract documents for review and by the Employer and contractors, including minutes of negotiations. 3. Prepare the final contract documents for signing. The consultant should note that Lot 1 to Lot 7 works contracts will be administered by the World Bank while the Lot 8 works contract will be administered by AFD. Hence, Lot 1 to Lot 7 contracts shall be prepared in accordance with the World Bank Procurement Regulations/Guidelines, while the Lot 8 contract shall be in accordance with AFD Procurement Regulations/Guidelines. It shall be the responsibility
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